FISCAL YEARS 2008/09 & 2009/10 TWO-YEAR UNIFIED … … · UNIFIED PLANNING WORK PROGRAM AND BUDGET...

FISCAL YEARS 2008/09 & 2009/10 TWO-YEAR UNIFIED PLANNING WORK PROGRAM AND BUDGET (PL-059-46)

Adoption Date: June 3, 2008 Amended: February 3, 2009 Amended: June 2, 2009 Amended: September 1, 2009

Prepared by the Hillsborough County Metropolitan Planning Organization, in cooperation with and funded by the Federal Highway Administration, Federal Transit Administration, Florida Department of Transportation, and the Hillsborough County Board of County Commissioners. CFDA Numbers: Federal Highway Administration’s Highway Planning and Construction Grant (20.205) and Federal Transit Administration’s Technical Studies Grant – Metropolitan Planning (20.505) (FM - 259284-1-14-09, FAP – 0059046) Hillsborough County Metropolitan Planning Organization P. O. BOX 1110, 18th Floor Tampa, Florida 33601-1110 Phone: 813/272-5940 Fax: 813/272-6258 www.hillsboroughmpo.org

http://www.hillsboroughmpo.org/

Fiscal Years 2008/09 & 2009/10 Two-Year Unified Planning Work Program

Adoption Date: June 3, 2008 Amended: February 3, 2009 June 2, 2009 September 1, 2009

Hillsborough County Metropolitan Planning Organization Mayor Joseph Affronti, City of Temple Terrace Chairman

Commissioner Rose Ferlita, Hillsborough County Vice-Chairman

Commissioner Kevin Beckner, Hillsborough County

Councilman Joseph Caetano, City of Tampa

Councilman John Dingfelder, HART Representative

Commissioner Ken Hagan, Hillsborough County

Commissioner Rick A. Lott, City of Plant City

Mr. Louis E. Miller, Hillsborough County Aviation Authority

Councilwoman Mary Mulhern, City of Tampa

Councilman Thomas Scott, City of Tampa

Commissioner Mark Sharpe, Hillsborough County

Mr. Joseph C. Waggoner, Tampa-Hillsborough Expressway Authority

Mr. Richard Wainio, Tampa Port Authority

Commissioner Hung T. Mai, P.E., Hillsborough County City-County Planning Commission

District Seven Secretary Donald Skelton, P.E., Florida Department of Transportation Ramond A. Chiaramonte, AICP, CNU Executive Director This report was funded in part through grant[s] from the Federal Highway Administration and Federal Transit Administration, U.S. Department of Transportation. The views and opinions of the agency expressed herein do not necessarily state or reflect those of the U. S. Department of Transportation.

FY 2009 & 2010 UPWP Hillsborough County MPO Amended September 1, 2009

TABLE OF CONTENTS

Section Page

I. Introduction and Tasks Overview ........................................................................................ 1

Guide to Abbreviations and Acronyms ............................................................................... 11

II. Organization & Management of the Planning Process ...................................................... 13

III. Work Program.................................................................................................................... 17

1 Transportation Planning Management ...................................................................... 21 1.1 UPWP Development & Management ............................................................... 22 2 Systems Planning...................................................................................................... 25 2.1 Congestion Management Planning .................................................................. 26 2.2 Intelligent Transportation System Planning ...................................................... 27 2.3 Bicycle and Pedestrian Planning ...................................................................... 28 2.4 Intermodal/Freight Planning ............................................................................. 30 2.5 Transit and TDM Planning................................................................................ 31 2.6 Transportation Disadvantaged Planning .......................................................... 32 3 Long Range Transportation Plan .............................................................................. 35 3.1 Long Range Transportation Planning............................................................... 36 4 Transportation Improvement Program ...................................................................... 39 4.1 Transportation Improvement Program.............................................................. 40 5 Other Projects ........................................................................................................... 43 5.1 Corridor, Sub-Area & Environmental Studies ................................................... 44 6 Data Monitoring ......................................................................................................... 47 6.1 Multi-Modal System Data ................................................................................. 48 6.2 Socioeconomic, Land Use, Air Quality & Environmental Data ......................... 50 6.3 Monitor Legislation & Rules.............................................................................. 52 7 Public Participation.................................................................................................... 53 7.1 Support Decision-Making & Monitor Feedback ................................................ 54 8 Coordination in Region and State ............................................................................. 57 8.1 Coordinate with Hillsborough County Agencies ............................................... 58 8.2 Coordinate with Regional and State Agencies ................................................. 59 8.3 West Central Florida MPO Chairs Coordinating Committee (CCC) Plans and Activities ............................ 61 9 HART Planning Program........................................................................................... 65 9.1 Transit Database and Planning ........................................................................ 66 10 FDOT Planning Program........................................................................................... 71 10.1 FDOT District Seven Planning Program........................................................... 72

IV. Funding and Budget Tables ..................................................................................................75

Appendix A – Forms, Certifications and Assurances.................................................................. 89 Appendix B – Cost Allocation Plan ........................................................................................... 103 Appendix C – Requirements and Procedures, Title VI of the Civil Rights Act & Limited

English Proficiency Program .............................................................................. 107 Appendix D – Disadvantaged Business Enterprise Program.................................................... 135 Appendix E – Comments on Preliminary Draft ......................................................................... 139 Appendix F – Joint Certification Statement............................................................................... 149 Appendix G – TAC and CAC Endorsement of UPWP .............................................................. 153

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List of Tables & Figures

Table 1: SAFETEA-LU Planning Factors.................................................................................... 10 Table 2: UPWP Funding Sources ............................................................................................... 77 Table 3a: FY 08/09 UPWP Funds for MPO Staff and Contract Tasks........................................ 80 Table 3b: FY 09/10 UPWP Funds for MPO Staff and Contract Tasks........................................ 81 Table 4a: FY 08/09 UPWP Proposed Funding Sources and Task Costs ................................... 82 Table 4b: FY 09/10 UPWP Proposed Funding Sources and Task Costs ................................... 83 Table 5a: FY 08/09 UPWP Total Funding Allocation by Agency ................................................ 84 Table 5b: FY 09/10 UPWP Total Funding Allocation by Agency ................................................ 85 Table 6: FY 07/08 Prior Year Funding by Source and Task ....................................................... 86 Table 7: FY 07/08 Prior Year Funding by Agency ...................................................................... 87 Table 8: FY 09/10 Section 5303 GMIS Planning Line Item Codes ............................................. 96 Table 9: FY 09/10 Transportation Disadvantaged Trust Fund Planning Grant Proposed Budget ........................................................................................................ 101 Figure A1: FY 08/09 UPWP Funding by Task for MPO Activities............................................... 78 Figure A2: FY 09/10 UPWP Funding by Task for MPO Activities............................................... 78 Figure B1: 08/09 UPWP Funding by Participating Agency ......................................................... 79 Figure B2: 09/10 UPWP Funding by Participating Agency ......................................................... 79

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FY 2009 & 2010 UPWP Amended September 1, 2009

Hillsborough County MPOiii


Hillsborough County MPOiv


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I. Introduction and Tasks Overview


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I. INTRODUCTION AND TASKS OVERVIEW The Unified Planning Work Program (UPWP) defines the transportation planning activities and products to be developed by the Metropolitan Planning Organization (MPO) and other transportation planning agencies. It is the basis for allocating federal, state, and local funds for long range transportation planning activities within Hillsborough County. The UPWP is required by federal law under Title 23 CFR 450.314 and Title 49 CFR 613.100 when federal funds are used for transportation planning. The UPWP is reviewed jointly by the Federal Highway and Transit Administrations (FHWA and FTA), as well as required by state law under Chapter 339.175 governing MPOs. This UPWP covers a two-year period from July 1, 2008 to June 30, 2010. The level of effort in this UPWP is largely based on state and federal requirements, joint efforts with planning partners that support the transportation planning process, and the cycle of updates to the Long Range Transportation Plan. The MPO conducts these activities in a manner consistent with the MPO's mission statement:

“To develop a comprehensive long range transportation plan which supports the mobility needs and economic development of the community as reflected in the adopted comprehensive plans. An integral part of the plan will be policies to guide development of a balanced transportation system. These policies shall encourage preservation of neighborhoods, protect the environment, enhance the community’s quality of life and promote public transportation. Cooperation and coordination between the community and agencies are required for the plan to work.”

Background The most recent federal transportation authorizing legislation, the Safe, Accountable, Flexible, and Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) was enacted by Congress and signed into law in 2005. Like previous authorization acts, SAFETEA-LU requires the Governor to designate an MPO for each urbanized area with a population of more than 50,000 to carry out the transportation planning process. In addition, it specifies that the MPO shall: Prepare a long range transportation plan and provide citizens, affected public agencies,

representatives of transportation agency employees, private providers of transportation, and other parties an opportunity to comment;

Develop a transportation improvement program for the area, which will be updated at least

once every two years and shall be approved by the MPO, FTA and FHWA, as part of the Statewide Transportation Improvement Program;

In developing such plans and programs, employ a continuing, cooperative and

comprehensive process; Develop a Congestion Management Process; and

Comply with the Americans with Disabilities Act of 1990, Executive Order 13166 Limited English Proficiency, Title VI of the Civil Rights Act of 1964, and regulations regarding Disadvantaged Business Enterprises.


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Status of Comprehensive Transportation Planning Activities In the past fiscal year, all federal and state requirements were met by the MPO. In addition, a number of other projects that were essential to the comprehensive transportation planning process were completed. Reports, studies, newsletters and brochures produced by the MPO are available at the Planning Commission’s Library, located on the 18th Floor of the County Center (601 E. Kennedy Boulevard, Tampa), on the MPO website at www.hillsboroughmpo.org, or in other formats by request. Recent items available include: The Mobility Focus – Newsletter of Metropolitan Planning Organization Bike Ped NEWS – Newsletter of Bicycle/Pedestrian Advisory Committee The Transit Center – Newsletter dedicated to the MPO Transit Study & transit issues The Ride Guide – Your Guide to Getting a Ride in Hillsborough County Bicycle Suitability Map Public Participation Plan Public Participation Plan Measures of Effectiveness Report Disadvantaged Business Enterprise Program Transportation Disadvantaged Service Plan Annual Evaluation of the Community Transportation Coordinator Tri-County Access Plan - Locally Coordinated Public Transit Human Services Transp. Plan Unified Planning Work Program Transportation Improvement Program (TIP) Capital Improvement Element Annual Update Procedures for Transportation Facilities Downtown Tampa Circulator Study (2007) 2025 Long Range Transportation Plan SAFETEA-LU Update (2007) Westshore Mobility Strategy (2007) MPO Transit Study: Transit Concept for 2050 (2007) Livable Roadways Guidelines (2006) Downtown Tampa Transportation Vision (2006) Regional Congestion Management System Performance Report (2006)

Planning Priorities for the Metropolitan Area

The Hillsborough County MPO has established planning priorities, focusing on local and regional issues that are intended to supplement and further support the emphasis areas established at the state and federal level. In response to the on-going development throughout Hillsborough County, state and local governments and transportation agencies have utilized various policy tools and system improvements to ensure the future functionality of the transportation system and the mobility of its users. These efforts include major investments in infrastructure, concurrency and growth management, transit planning, and providing transportation choices by supporting all modes of travel, and planning for sub-areas and corridors. The MPO plays a vital and central role in this process by providing a forum for transportation decision-making and by creating the Long Range Transportation Plan (LRTP), Transportation Improvement Program (TIP), and associated work products. The products of the MPO serve as the central source for the envisioned future transportation network and as support in the efforts of its partners to implement projects and policies that lead to that future. Through emphasizing the planning activities and priorities described below, the MPO will continue in this role by implementing its work program. MPO staff will focus on a wide range of planning activities. Most notable among these in the next two fiscal years are:



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Data Monitoring (Task 6) and Assist Local Governments (Task 8.1) Monitor the physical and performance characteristics of the highway system to assist

planning efforts that seek to preserve capacity, maximize personal mobility, and maintain system integrity.

Collect transit operational and performance data to aid in prioritizing transit system needs.

Assess the transit quality of service using the Transit Capacity and Quality of Service Manual.

Compile data on non-motorized travel; bicycle and pedestrian facilities; and passenger and freight movements through the county’s seaports, airports, and rail systems; and their impact on the highway and transit systems.

Socioeconomic data projections to 2035, with data sets for baseline 2006. Data for Freight Movement Management Studies. Provide technical support to local officials, agencies, and jurisdictions.

.Multi-modal level of service district frameworks for local jurisdictions ־ Continue to coordinate Intelligent transportation System (ITS) planning ־

among jurisdictions; update ITS Master Plan. .Support coordinated planning for freight movement among jurisdictions ־

Long Range Transportation Plan (Task 3.1) Update the MPO Public Participation Plan. Prepare data forecasts to meet the needs for the next update to the LRTP. Validate the Tampa Bay Regional Planning Model for 2006 Base Year in cooperation

with Florida Department of Transportation (FDOT) and other MPOs in the region. Update the LRTP to 2035, including Goals and Objectives, Needs Assessment and Cost

Affordable Elements.

Pedestrian and Bicycle Access and Safety (Tasks 2.3 and 6.1) Monitor the county’s high crash statistics and identify opportunities for improvement in

pedestrian and bicycle networks. Update the MPO’s countywide analysis of pedestrian and bicycle crashes. Update the MPO’s comprehensive bicycle plan. Study pedestrian connections to bus stops from major trip generators.

Transit and TDM Planning (Task 2.5) Transit Quality of Service Evaluation.

Regional Plans and Programs (Task 8) Strengthen the ongoing process for coordinating regional plans, priorities, and programs. Support the West Central Florida MPOs’ Chairs Coordinating Committee. Coordinate with planning partners in ensuring the Safety and Strategic Highway Safety

Plan Implementation. Establish priorities for Transportation Regional Incentive Program Projects. Update FDOT District Seven Land Use Allocation Model. Update 2035 Regional LRTP. Provide input to the Tampa Bay Regional Transportation Authority.

Growth Management (Tasks 3.1, 4.1, 6, and 8) Utilize LRTP and TIP plan information to support the determination of needs in the

transportation system. Maintain and provide travel behavior, facility and level of service data for various modes. Provide information to stakeholders on the impact of rules and programs. Coordinate with agency and government stakeholders in the region on growth

management issues.


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Facilitate consistency in procedures for mitigating the impacts of growth across jurisdictional boundaries and among local governments.

Corridor and Sub-Area Planning (Task 5.1) Update the Congestion Management Process System Performance Report to identify

congested corridors and strategies to increase mobility within corridors and sub-areas. Analyze problems and opportunities in creating a balanced, safe and efficient

transportation system within districts and corridors, in partnership with local jurisdictions and agencies.

- Updates to the Downtown Plant City Mobility Strategy. - Explore initiating a Downtown Tampa Waterborne Transportation Study.

Maintaining Air Quality

The Clean Air Act Amendments of 1990 identified areas around the country that had not attained compliance with the levels set by the National Ambient Air Quality Standard. Tampa/St. Petersburg/Clearwater urbanized area fell into this category, but has since met those standards. On April 15, 2004, the U.S. Environmental Protection Agency (EPA) reported that the State of Florida is in “Attainment” and the new designation became effective June 15, 2005. On March 12, 2008, EPA significantly strengthened the National Ambient Air Quality Standards for ground-level ozone, the primary component of smog. As a result, the Tampa Bay area may again be declared an air quality “non-attainment” area. The designation is expected to be made during the two year period covered by this UPWP and would likely trigger additional air quality analysis requirements for transportation projects.

Tasks Performed with Funds under Title 49 of the Federal Transit Act

The Hillsborough County MPO and Hillsborough Area Regional Transit (HART) coordinate closely to plan for public transit, with HART taking the lead in operational, 5- and 10-year planning, and the MPO typically leading long-range efforts, such as 20-year plans and needs assessments. Close coordination is also required for integrating transit services and facilities into the greater network of transportation infrastructure. For example, HART’s planning activities include evaluating its bus stops for accessibility to persons with disabilities, and identifying means to improve access; they also include phased implementation of bus-rapid-transit technologies along the roads served by key bus routes. These activities are coordinated with local public works and planning/zoning departments through the MPO’s Technical Advisory and ITS Committees as well as through staff advisory groups convened to guide the development of targeted studies and other planning activities. Public transit planning tasks described in this UPWP also include long-range planning travel demand management, an activity closely coordinated with the rideshare operations of Bay Area Commuter Services.

Public Involvement and Agency Coordination Process

The public and other agencies were involved in formulating this UPWP. The purpose of undertaking the public involvement and agency coordination process is to ensure that transportation planning activities using federal funds are reflecting the needs, values, and concerns of the community being served and that transportation agencies are working cooperatively to plan systems that meet the requirements, intent and spirit of federal, state, and local guidance. The process included timely public notices, complete access to information, full access and input in key decisions, and allowed for early and continuing involvement of the community.


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Planning tasks included in this UPWP were solicited from other transportation agencies that receive state and federal funding, such as FDOT, HART, the Hillsborough County Aviation Authority, and the Tampa Port Authority. The UPWP was presented to the Citizens and Technical Advisory Committees and the MPO Board’s Policy Committee in March and April 2008. In addition, it was presented to the MPO in April and June 2008. All these meetings were publicly noticed and allowed time for public comment. Agendas were distributed to a wide mailing list and posted on the MPO’s website. Also, review copies of the draft were sent to the EPA, Federal Aviation Administration (FAA), FDOT, FHWA, FTA, Tampa Bay Regional Planning Council (TBRPC), the MPOs for Pinellas, Hernando, Pasco, Polk and Sarasota/Manatee counties and posted on the Hillsborough County MPO website. All comments received were addressed and revisions were made where appropriate in the UPWP. In general, all agency plans and programs comply with the public involvement provisions of Title VI, which states:

“No person in the United States shall, on ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.”

The MPO’s updated Title VI Program was adopted in conjunction with this Unified Planning Work Program and is incorporated in Appendix C. The Title IV program will be updated annually. In addition, the MPO complies with the Americans with Disabilities Act and Executive Order 13166 Limited English Proficiency. Persons who require special accommodations or translation services (free of charge) should contact Allison Yeh at 813-272-5940, [email protected] at least 10 business days before the public meeting.

Addressing the Federal Highway Administration’s “Vital Few” Goals

In 2002, the Federal Highway Administrator articulated the need to focus on three primary goals. These goals and the primary tasks in which the Unified Planning Work Program responds to them are:

Goal Addressed in Tasks Safety 2.1 – Congestion Management

2.2 – ITS Planning 2.3 – Bicycle and Pedestrian Planning 3.1 – Long Range Transportation Planning 4.1 – Transportation Improvement Program 5.1 – Corridor and Sub-Area Planning

Environmental Stewardship and Streamlining

3.1 – Long Range Transportation Planning 4.1 – Transportation Improvement Program 5.1 – Corridor and Sub-Area Planning

Congestion Mitigation 2.1 – Congestion Management 3.1 – Long Range Transportation Planning 4.1 – Transportation Improvement Program

Planning Factors

The MPO performs its planning activities in accordance with federal and state laws and rules. SAFETEA-LU requires MPOs to consider eight specific factors in the development of transportation plans and programs. Table 1 shows how each of these factors are integrated into the UPWP. The planning factors are:

mailto:[email protected]


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1. Support the economic vitality of the metropolitan area, especially by enabling global

competitiveness, productivity, and efficiency; 2. Increase the safety of the transportation system for motorized and non-motorized users; 3. Increase the security of the transportation system for motorized and non-motorized

users; 4. Increase the accessibility and mobility of people and for freight; 5. Protect and enhance the environment, promote energy conservation, improve the quality

of life, and promote consistency between transportation improvements and state and local planned growth and economic development patterns;

6. Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight;

7. Promote efficient system management and operating; and 8. Emphasize the preservation of the existing transportation system.

The MPO uses the planning factors to establish goals for the LRTP and to prioritize projects in the LRTP and TIP. The process for developing these products is continuing, cooperative, and comprehensive, involving regular update cycles, informal partnerships and formal review processes with metropolitan area stakeholders, and integration of multiple modes and functionalities at all levels of planning. In addition to these core products, many of the processes, plans and partnerships of the MPO support the planning factors. The MPO supports the economic vitality of the metropolitan area through its work with the State of Florida and the West Central Florida Chairs Coordinating Committee. The participation in the planning and implementation of the Regional LRTP, the Strategic Intermodal System (SIS) and the Transportation Regional Incentive Program enable and support state, regional and global competitiveness, productivity, and efficiency. These activities also increase the accessibility and mobility of people and for freight in the region and in Hillsborough County. The MPO is a leader in promoting roadway design principles that provide safe and functional facilities for motorized and non-motorized users. Livable roadways initiatives, bicycle and pedestrian planning activities, and corridor and sub-area studies balancing the needs of all modal users at a fine scale all support this planning factor. Local governments, FDOT, transportation agencies, stakeholder groups, and the public are engaged in these activities in partnership with the MPO. As a follow up to work being conducted by the FDOT District Seven, the MPO will be more involved with freight planning issues and how goods movement interfaces with transportation infrastructure and other users of the transportation system. The MPO works closely with the Hillsborough County City-County Planning Commission to improve the quality of life in Hillsborough County and promote consistency between transportation improvements and state and local planned growth, economic development and environmental conservation planning. The Planning Commission develops the comprehensive plans for the four jurisdictions in this area, including future land use, economic development, housing, conservation, and other elements. These plans, and the adopted policies within them, establish the socioeconomic data, environmental and cultural constraints, and inform the goals of the MPO’s LRTP. In addition, MPO plans and programs are reviewed by the Hillsborough County Environmental Protection Commission, Children’s Board, Community Action Board,


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School District, the TBRPC, and Florida Departments of Environmental Protection, Elder Affairs, Education, and Children & Families, whose representatives serve on the MPO’s advisory committees. The integration and connectivity of the transportation system across and between modes is addressed by the MPO in several ways. One of these is in the livable roadways initiatives, bicycle and pedestrian planning activities, and corridor and sub-area studies mentioned above. The goal of which is to increase the safety and comfort of all modal users. For example, connectivity is a criterion in prioritizing sidewalk and bicycle facility improvements. The MPO also conducts planning for the transportation disadvantaged, including a service plan, an annual evaluation of existing service, and projects such as the Busch Boulevard Accessibility Evaluation, which examined a major arterial from the disabled user’s perspective. The MPO has supported the integration of transit into the transportation network through the transit component of the LRTP, and by supporting bus rapid transit initiatives such as the HART Transit Emphasis Corridor Study, the MPO Transit Study, a Bus Rapid Transit Corridor Assessment of Hillsborough County, and the Tri-County Access Plan, a locally coordinated public transit human services transportation plan. The MPO promotes efficient system management and operation by organizing the ITS Committee with local government and agency partners. Last year, the ITS Committee recommended a regional architecture for MPO approval. With the committee’s guidance, the MPO completed an ITS Master Plan and integrated its recommendations into the LRTP. The MPO also emphasizes the preservation of the existing transportation system and the optimum utilization of existing transportation infrastructure through the Congestion Management Process (CMP), corridor and sub-area studies and plans.


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Table 1: SAFETEA-LU Planning Factors

Sup

port

the

econ

omic

vita

lity

of th

e m

etro

polit

an a

rea,

esp

ecia

lly g

loba

l co

mpe

titiv

enes

s, p

rodu

ctiv

ity, a

nd

effic

ienc

y.

Incr

ease

the

safe

ty o

f the

tran

spor

tatio

n sy

stem

for

mot

oriz

ed a

nd n

on-m

otor

ized

us

ers.

Incr

ease

the

secu

rity

of th

e tr

ansp

orta

tion

syst

em fo

r m

otor

ized

and

non

-mot

oriz

ed

user

s.

Incr

ease

the

acce

ssib

ility

and

mob

ility

op

tions

ava

ilabl

e to

peo

ple

and

for

frei

ght,

Pro

tect

and

enh

anc

e th

e en

viro

nmen

t, pr

omot

e en

ergy

con

serv

atio

n an

d im

prov

e qu

ality

of l

ife.

Enh

ance

the

inte

grat

ion

and

conn

ectiv

ity

of th

e tr

ansp

ort

atio

n sy

stem

acr

oss

and

betw

een

mod

es fo

r pe

ople

and

fre

ight

.

Pro

mot

e ef

ficie

nt s

yste

m m

anag

emen

t an

d op

era

tion.

Em

phas

ize

the

pres

erva

tion

of th

e ex

istin

g tr

ansp

orta

tion

syst

em.

# Task Name 1 2 3 4 5 6 7 8 1.0 Transportation Planning Management 1.1 UPWP Development and Management 2.0 Systems Planning 2.1 Congestion Management Planning 2.2 Intelligent Transportation Systems (ITS) Planning 2.3 Bicycle and Pedestrian Planning 2.4 Intermodal / Freight Planning 2.5 Transit and Trans. Demand Mgmt. (TDM) Planning 2.3 Transportation Disadvantaged Planning 3.0 Long Range Transportation Plan 3.1 Long Range Transportation Planning 4.0 Transportation Improvement Program 4.1 Transportation Improvement Program 5.0 Other Projects 5.1 Corridor, Sub-Area and Environmental Studies 6.0 Data Monitoring 6.1 Multi-Modal System Database

6.2 Socioeconomic, Land Use, Air Quality & Environmental Data

6.3 Monitor Legislation and Rules 7.0 Public Participation 7.1 Support Decision-Making and Monitor Feedback 8.0 Coordination in Region and State 8.1 Coordinate with Hillsborough County Agencies 8.2 Coordinate with Regional and State Agencies

8.3 West Central Florida MPO Chairs Coordinating Committee Plans and Activities

9.0 HART Planning Program 9.1 Transit Database and Planning

10.0 FDOT Planning Program 10.1 FDOT Planning Program


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Guide to Abbreviations and Acronyms ADA Americans with Disabilities Act LEP Limited English Proficiency

BACS Bay Area Commuter Services LRTP Long Range Transportation Plan

BPAC Bicycle/Pedestrian Advisory Committee

MPO Metropolitan Planning Organization

CAAA Clean Air Act Amendments of 1990 MPOAC Florida MPO Advisory Council

CAC Citizens Advisory Committee NAAQS National Ambient Air Quality Standards

CCC West Central Florida MPO Chairs Coordinating Committee

PPP Public Participation Plan

CIP Capital Improvements Program RTA Regional Transportation Analysis (modeling process)

CMAQ Congestion Mitigation/Air Quality SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users

CMP Congestion Management Process SE Data Socio-Economic Data

CTC Community Transportation Coordinator

STP Surface Transportation Program

CUTR Center for Urban Transportation Research (at USF)

TAC Technical Advisory Committee

DEP (Florida) Department of Environmental Protection

TAZ Traffic Analysis Zone

EPA US Environmental Protection Agency

TBARTA Tampa Bay Area Regional Transportation Authority

EPC Environmental Protection Commission of Hillsborough County

TBRPC Tampa Bay Regional Planning Council

ETAT Environmental Technical Advisory Team

TDCB Transportation Disadvantaged Coordinating Board

ETDM Efficient Transportation Decision Making

TDM Transportation Demand Management

GIS Geographic Information Systems TDP Transit Development Plan

JPA Joint Participation Agreement

FAA Federal Aviation Administration TIP Transportation Improvement Program

FDOT Florida Department of Transportation

FHWA Federal Highway Administration TMA Transportation Management Area

FTA Federal Transit Administration

FY Fiscal Year UPWP Unified Planning Work Program

HART Hillsborough Area Regional Transit Authority

USDOT United States Department of Transportation

ITS Intelligent Transportation Systems

WCFAQCC West Central Florida Air Quality Coordinating Committee


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II. Organization & Management of the Planning Process


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II. ORGANIZATION AND MANAGEMENT OF THE PLANNING PROCESS

MPO Process and Participants

By federal and state law, urbanized areas with a population of at least 50,000 must designate a single agency, an MPO, to conduct long range transportation planning and receive federal planning funds. Federal agencies such as the FTA, the EPA, and the FHWA, as well as the FDOT, review the plans and programs of the MPO. The MPO is composed of elected and appointed officials from the Hillsborough County Board of County Commissioners; the cities of Tampa, Temple Terrace, and Plant City; HART; Tampa-Hillsborough Expressway Authority; Hillsborough County Aviation Authority; and Tampa Port Authority. In addition, the FDOT and the Hillsborough County City-County Planning Commission (the Planning Commission) are also represented on the MPO as non-voting members. The MPO staff is also the transportation staff to the Planning Commission. The following diagram shows the relationship of the MPO to its standing subcommittees.

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MPO

CITIZENSADVISORY

COMMITTEE

POLICY COMMITTEE

LIVABLE ROADWAYS COMMITTEE

TECHNICALADVISORY

COMMITTEE

TRANS. DISADV.COORD. BOARD BICYCLE /

PEDESTRIAN ADVISORY

COMMITTEEITS COMMITTEE

Operational Procedures and By-Laws

The MPO’s role and responsibilities are established by Title 23, United States Code and Chapter 339, Florida Statues. The MPO conducts its operational activities based on these rules and its adopted set of by-laws, which can be reviewed at its offices located at the County Center, 601 East Kennedy Boulevard, 18th Floor, Tampa, Florida 33601-1110.


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Inter-Agency Coordination and Agreements

The MPO has planning contracts, interlocal agreements and/or coordinates planning activities with various organizations in Hillsborough County. Those agencies involved with transportation planning are:

Bay Area Commuter Service (BACS) Hillsborough County Aviation Authority

City of Plant City Hillsborough County City-County Planning Commission

City of Tampa Tampa-Hillsborough Expressway Authority

City of Temple Terrace Tampa Port Authority

Environmental Protection Commission of Hillsborough County

Center for Urban Transportation Research (CUTR) at USF

Hillsborough Area Regional Transit Authority (HART)

Tampa Bay Area Regional Transit Authority (TBARTA)

Hillsborough County Tampa Bay Regional Planning Council (TBRPC)

Florida Department of Transportation (FDOT), District 7

West Central Florida MPO Chairs Coordinating Committee (CCC)

The Hillsborough County MPO maintains agreements with each of its member governments and agencies though an Interlocal Agreement. These include the cities of Tampa, Temple Terrace, Plant City, as well as Hillsborough County, the Tampa Port Authority, Hillsborough County Aviation Authority, Tampa-Hillsborough Expressway Authority and the HART. In addition, the MPO recently renewed a staff services agreement with the Hillsborough County City-County Planning Commission. The MPO will continue to maintain this and the following agreements with the agencies involved with transportation planning in Hillsborough County.

MPO Agreements Date of Execution MPO Staff Services Agreement January 15, 2008 Intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement (JPA)

October 20, 2004

Transportation Planning Funds JPA June 24, 2004 Interlocal Agreement for the Creation of the MPO October 20, 2004 Federal Transit Administration Section 5303 JPA March 6, 2006

Certifications and Assurances

The MPO complies with all applicable grant requirements and conditions. Certifications and assurances are provided in Appendix A. A joint certification of the MPO planning process by the MPO and the State took place in 2008 and is documented in Appendix F.


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III. Work Program


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III. WORK PROGRAM This planning work program was developed in cooperation with FDOT and local agencies. The major categories of planning work include: 1 TRANSPORTATION PLANNING MANAGEMENT

1.1 UPWP Development and Management 2 SYSTEMS PLANNING

2.1 Congestion Management Planning 2.2 Intelligent Transportation System Planning 2.3 Bicycle and Pedestrian Planning 2.4 Intermodal / Freight Planning 2.5 Transit and Transportation Demand Management (TDM) Planning 2.6 Transportation Disadvantaged Planning

3 LONG RANGE TRANSPORTATION PLAN

3.1 Long Range Transportation Planning 4 TRANSPORTATION IMPROVEMENT PROGRAM

4.1 Transportation Improvement Program 5 OTHER PROJECTS

5.1 Corridor, Sub-Area, and Environmental Studies 6 DATA MONITORING

6.1 Multi-modal System Database 6.2 Socioeconomic, Land Use, Air Quality & Environmental Database 6.3 Monitor Legislation and Rules

7 PUBLIC PARTICIPATION

7.1 Support Decision Making and Monitor Feedback 8 COORDINATION IN REGION AND STATE

8.1 Coordinate with Hillsborough County Agencies 8.2 Coordinate with Regional and State Entities 8.3 West Central Florida MPO Chairs Coordinating Committee Plans and Activities

9 HART PLANNING PROGRAM

9.1 Transit Database & Planning 10 FDOT PLANNING PROGRAM

10.1 FDOT Planning Program


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21

TASK 1 Transportation Planning Management


22

TASK 1.1 UPWP Development & Management

OBJECTIVE: Management and monitoring of planning tasks. Compliance with administrative, financial, and legal requirements for maintaining continuing, comprehensive, and cooperative transportation planning for Hillsborough County. Maintain a transportation planning work program that responds to the needs of the community and meets state and federal requirements. Monitor and report on progress in achieving objectives.

PLANNING FACTORS: 1, 2, 3, 4, 5, 6, 7, 8

PREVIOUS WORK:

Completed

Fiscal Year 2009 & 2010 UPWP (2008).

UPWP Amendments (2008 and 2009).

Joint State and MPO Certification (2007).

Title VI Program Update (2008 and 2009).

Ongoing

Quarterly Reports and Invoices.

Grant Applications, Contracts, Joint Participation Agreements, and Budget Submittals.

Audits as required.

METHODOLOGY:

Identify transportation planning priorities and address federal and state planning emphasis areas.

Coordinate with other transportation planning agencies in the metropolitan area and provide opportunities for input in the development of the UPWP.

Certify compliance with state and federal regulations regarding expenditure of funds for transportation planning.

Assess progress towards meeting UPWP objectives and budget targets on a quarterly basis.

Prepare amendments as necessary.

Keep grant records and effectively administer contracts and agreements.

Assist with annual audit and forward to FDOT.

Include MPO grants as decision units in budget of Hillsborough County.

Travel to necessary training.

Periodic UPWP amendments to update UPWP and preparation of next two-year UPWP.

Manage in-house staff and consultants to accomplish planning tasks.

Issue task authorizations under contracts maintained with General Planning Consultants.

Monitor progress towards goals, including Disadvantaged Business Enterprise goals.

Comply with federal and state planning requirements including:

FDOT procedures in MPO Program Management Handbook Title VI / LEP

Open meetings and public records laws Environmental Justice

DBE Policy Statement

Participate in transportation workshops, conferences, meetings and coordination activities to provide staff, board, and committee members training and education, maintain technical expertise, promote sound transportation planning, and stay abreast of emerging issues.

Potential meetings and related activities with local, state, regional and federal entities including, but not limited to the Transportation Research Board, Institute of Transportation Engineers, American Planning Association, National Highway and Transit Institutes, Women’s Transportation Seminar, Rail-volution Sponsorship and other transit, bicycle/pedestrian


23

conferences, and transportation disadvantaged activities.

Procure upgraded and replacement computers, other related equipment and furniture to enhance the MPO’s capacity to support public outreach and the decision-making process.

Update as needed the agency’s Disaster Preparedness Plan to ensure continuity of operations.

Maintain computer equipment and back-up electronic files based on a regular schedule determined by the MPO to minimize loss of data and store at a remote location.

Legal counsel and consultants may assist with these tasks.

STP and/or PL funds may be used in support of these tasks.

END PRODUCTS:

Updated Requirements & Procedures –

Title VI of the Civil Rights Act of 1964 (FY 2009 & 2010, April – June).

Joint State and MPO Certification of MPO process (FY 2009, January – June).

Federal Certification of MPO Process (FY 2009, January – June)

Revised Limited English Proficiency Policy (FY 2009, April – June)

Update Disadvantaged Business Enterprise Goal (FY 2009 , April – June).

Independent Audit through County (FY 2009).

GPC contract renewals or re-solicitation (FY 2009 & 2010, July – September).

Update Disaster Preparedness Plan (As Needed).

Progress reports (Quarterly).

Funds deobligation request and UPWP amendments (as needed) -

FY 2011/2012 UPWP (FY 2010, April – June).

County audit of grants as/if needed (FY 2009 & 2010, April – June).

Grant applications and budget submittals (Ongoing).

Procure capital equipment & electronic file back-ups (Ongoing)

RESPONSIBLE AGENCIES:

MPO*

(*) Lead Agency

Funding Sources - Task 1.1 Year 1 (2008/09) Year 2 (2009/10) FHWA PL - Staff $ 236,595 $ 303,616

FHWA PL - Contract $ 29,610 $ 14,500 FTA Sec 5303 $ 65,773 $ 55,647 FTA Sec 5303 State Match $ 8,222 $ 6,956 FTA Sec 5303 Local Match $ 8,222 $ 6,956 STP $ 94,000 $ 123,500 TOTAL $ 442,422 $ 511,175

Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


24



25

TASK 2 Systems Planning


26

TASK 2.1 Congestion Management Planning

OBJECTIVE: Update the Congestion/Mobility Management Process (CMP) for Hillsborough County, to be coordinated with the rest of the region and the state. Examine travel patterns and system performance data in Hillsborough County and develop, prioritize, and recommend effective and achievable strategies to increase mobility within corridors and sub-areas.


PREVIOUS WORK:

Ongoing

Update/maintain new version of Transportation Inventory Database.

METHODOLOGY:

Develop process and metrics for monitoring and evaluating the performance and effectiveness of the CMP on the multimodal transportation system.

Convene the CMP Steering Committee and update the countywide evaluation of the System Performance Report.

Evaluate the effectiveness of implemented strategies from Corridor and Sub-Area Studies.

Ensure that the CMP is compatible with the Regional Congestion Management Process.

Include CMP priorities in the TIP by identifying, prioritizing, and costing out current projects related to congestion, maintenance, operations, security, and safety.

Assist local governments in implementing recommendations of completed CMP studies and plans.

Produce, publish, and distribute informational material outlining CMP recommendations.

Travel to and participate in necessary workshops/meetings.

Consultants may assist with these tasks.

STP and/or PL funds may be used to collect & analyze data and prepare plans in support of these tasks.

END PRODUCTS:

CMP – System Performance Report Update, including measures of effectiveness and evaluation of implemented strategies, including a listing of projects implemented successfully through use of the strategies and measures of effectiveness (FY 2010, Jan – May).

Assist agencies in implementing management systems and CMP recommendations (Ongoing).


MPO*, FDOT, HART, Hillsborough County, City of Tampa, and other agencies on the CMS Steering Committee

(*) Lead Agency

Funding Sources - Task 2.1 Year 1 (2008/09) Year 2 (2009/10)FHWA PL - Staf f $ 28,374 $ 72,959 FHWA PL - Contrac t $ - $ 10,575 FTA Sec 5303 $ 7,301 $ 7,131 FTA Sec 5303 State Match $ 913 $ 891 FTA Sec 5303 Local Match $ 913 $ 891 STP $ - $ 15,000 TOTAL $ 37,500 $ 107,448



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TASK 2.2 Intelligent Transportation System Planning

OBJECTIVE: Participate in planning an integrated and inter-operable Intelligent Transportation System (ITS) within Hillsborough County. Prioritize and recommend User Services and Market Packages identified within the Tampa Bay Regional ITS Architecture


PREVIOUS WORK:Review of projects in the ITS Master Plan for input to the LRTP update (FY 2009, Jan – March).

Ongoing

Maintained the ITS Master Plan for Hillsborough County area.

METHODOLOGY:

Maintain the ITS Committee as a forum to discuss operations and maintenance issues.

Coordinate the operations, architecture, and communications to ensure that jurisdictions’ ITS operate as an integrated system.

Maintain the Hillsborough County portion of the Tampa Bay Regional ITS Architecture, and ensure consistency with the National ITS Architecture.

Update the Hillsborough County ITS Master Plan in preparation for the LRTP update.

Include ITS priorities in the TIP by identifying, prioritizing, and costing out current projects related to congestion, maintenance, operations, security, and safety.

Assist local governments in implementing recommendations of completed ITS studies and plans.

Evaluate the investment of ITS alternatives and access their performance relative to other types of transportation system improvements.

Travel to necessary workshops/meetings.


STP and/or PL funds may be used to analyze data and prepare plans in support of these tasks.

END PRODUCTS:

Updated ITS Master Plan (FY 2010, Jan. – June)

Prioritize ITS-related projects submitted for funding through TIP update process (FY 2009 & 2010, July – September).

Evaluate Cost Affordable Plan Projects using FSUTMS-ITS Software (FY 2010 Jan.- June)


MPO*, FDOT, Tampa Port Authority, Hillsborough County Aviation Authority, Hillsborough County PGM and Public Works, HART, BACS, TMOs, and ITS Committee.

(*) Lead Agency

Funding Sources - Task 2.2 Year 1 (2008/09) Year 2 (2009/10)FHWA PL - Staff $ 28,374 $ 27,959 FHWA PL - ContractFTA Sec 5303 $ 7,301 $ 7,131 FTA Sec 5303 State Match $ 913 $ 891 FTA Sec 5303 Local Match $ 913 $ 891 STP $ - $ 15,000 TOTAL $ 37,500 $ 51,872 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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TASK 2.3 Bicycle and Pedestrian Planning

OBJECTIVE: Develop and promote plans and projects that improve roadway appearance, identify effective safety countermeasures, conduct public education for vulnerable road users, and increase the usage of bicycles and walking as viable modes of transportation.

PLANNING FACTORS: 1, 2, 3, 4, 5, 6, 7

PREVIOUS WORK:

Completed

Review of Bicycle and Pedestrian Priorities for TIP Annual Update of Enhancement Funding Priorities (2007).

Gasparilla Bicycle Safety Rodeo (2009).

Tampa BayCycle Celebration (2009).

Comprehensive Bicycle Plan Update (2008)

Ongoing

Review road construction projects for bike, pedestrian, and livable roadways considerations.

METHODOLOGY:

Analysis of pedestrian and bicycle facilities and needs in coordination with public transit improvements.

Prioritize and recommend bicycle and pedestrian infrastructure projects and safety/public awareness programs for inclusion in the TIP and other documents.

Provide Bicycle/Pedestrian Advisory Committee guidance of the update of the Comprehensive Bicycle Plan.

Analyze bicycle and pedestrian counts and crash data and develop countermeasures for safe walking and cycling at select locations.

Support and assist with the Safe Routes to School, Safe Ways to Schools Programs, and coordinate with local governments to identify candidate projects as appropriate.

Monitor transportation facility projects, community plans, and development proposals to ensure that the needs of non-motorized travelers have been considered.

Assist local jurisdictions to implement adopted bicycle, pedestrian, and livable roadways plans and guidelines.

Organize and conduct, or assist and participate in programs to educate motorists, bicyclists and pedestrians, such as promotional events, bicycle safety rodeos and other public education campaign strategies. Special efforts will be made to reach minority communities and speakers of other languages.

Recommend policies for relocating utilities, removing billboards, preserving canopy roads, and instituting traffic calming techniques.

Provide information, produce, and distribute awareness-raising materials in support of these tasks.




END PRODUCTS:

.

).

Analysis of bicycle and pedestrian counts and crash studies – map, causes, countermeasures (FY 2010, April – June).

Ongoing:

Priorities for bicycle and pedestrian improvements and transportation enhancements for


29

inclusion in the TIP (FY 2010, April – June) -Recommendations for non-motorized features in facility construction (FTA Funds). -Educational and informational programs on bicycle and pedestrian safety (FTA Funds).


MPO*, FDOT, Hillsborough County PGM & Public Works, HART, BPAC Member Agencies, and Livable Roadways Committee Member Agencies

(*) Lead Agency

Funding Sources - Task 2.3 Year 1 (2008/09) Year 2 (2009/10)FHWA PL - Staff $ 45,052 $ 50,000 FHWA PL - Contrac t $ 4,948 FTA Sec 5303 FTA Sec 5303 State MatchFTA Sec 5303 Local MatchSTP $ 16,000 $ 24,350 TOTAL $ 66,000 $ 74,350 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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TASK 2.4 Intermodal / Freight Planning

OBJECTIVE: Conduct and participate in planning for goods movement and intermodal transportation facilities including ports and airports.


PREVIOUS WORK:

Completed

Ranking of LRTP projects in achieving goods movement objectives (Annually).

Supported Master Plan updates for Tampa International Airport, Plant City Airport, Vandenberg Airport, and Peter O. Knight Airport (Annually).

Ongoing

Review road construction projects for freight and goods movement considerations.

Coordinate Hillsborough County freight planning components as part of FDOT District 7 Regional Goods Movement Study.

Coordinate with the FDOT District 7 Transportation Providers Advisory Group.

METHODOLOGY:

Document existing policies, regulations, and laws governing commodity flows in Hillsborough County.

Review the freight movement recommendations from previous plans and evaluate their applicability to Hillsborough County.

Identify key freight industry stakeholders and opportunities to develop partnerships among business, trade, transportation, and economic development officials.

Participate in FDOT District 7 Transportation Providers Advisory Group and coordinate with the Regional Goods Movement Study.

Designate MPO staff representative to the FDOT District 7 Transportation Providers Advisory Group.

Identify best practices in freight movement planning, including programs to generate revenue specifically for freight-related transportation improvements.

Design a process to integrate freight transportation into the MPO planning process.

Studies related to the impact of truck traffic and goods movements on communities.




END PRODUCTS:

Written Process for integrating multi-modal freight planning into MPO Planning Process (FY 2010, April - June).

Engaged with FDOT District 7 Regional Goods Movement Study including list of Hillsborough County freight hot-spot locations (FY 2010, October – December).


MPO*, FDOT, Tampa Port Authority, Hillsborough County Aviation Authority, Hillsborough County PGM and Public Works (*) Lead Agency; FDOT is Lead Agency for Regional Goods Movement Study

Funding Sources - Task 2.4 Year 1 (2008/09) Year 2 (2009/10)FHWA PL - Staf f $ 35,000 $ 39,468 FHWA PL - ContractFTA Sec 5303 FTA Sec 5303 State MatchFTA Sec 5303 Local MatchSTP $ - $ 17,500

TALTO $ 35,000 $ 56,968 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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TASK 2.5 Transit and TDM Planning

OBJECTIVE: Evaluate transit and travel demand management needs in Hillsborough County and develop plans and programs for transit services, facilities, and transportation demand management (TDM) programs.


PREVIOUS WORK:

Completed

Reviewed HART Transit Development Program (TDP) update (2009).

Ongoing

Review road construction projects for transit considerations.

Participate in BACS Advisory Board and Transportation Management Organization Coordinating Group.

Participate in HART Subcommittees and Stakeholders Groups

METHODOLOGY:

In coordination with HART, TBARTA and other organizations, develop and evaluate options for fixed guideway transit services and transit-oriented development in Hillsborough County and the region.

Participate in HART and BACS plans and studies to improve transit and TDM services in the community.

Review the annual update of the HART TDP for consistency with the LRTP.

Research peer cities and best practices, review local conditions, and develop long-range transit strategies including surface transportation and water-borne transit.

Use the MPO’s Jobs Access Plan data, the Tri-County Access Plan and HART’s Bus Stop Accessibility Evaluation and other plans as relevant to identify high priority improvements needed between stops and front doors.

With Pinellas and Pasco MPOs, solicit and prioritize applications for Jobs Access/Reverse Commute Program funds for the Tampa Bay Transportation Management Area.




END PRODUCTS:

Transit Quality of Service Evaluation (FY 2009, April – FY 2010, August)

Comments on HART TDP (FY 2009 & 2010, April – June).

Priorities for Jobs Access/Reverse Commute Program as part of Tri-County Access Plan (Ongoing)


MPO*, FDOT, TBARTA, Hillsborough County PGM and Public Works, HART, BACS, TMOs,

(*) Lead Agency


FHWA PL - Contract $ - $ 10,920 FTA Sec 5303 $ 23,362 $ 38,818 FTA Sec 5303 State Match $ 2,920 $ 4,852 FTA Sec 5303 Local Match $ 2,920 $ 4,852 STP $ - $ 151,830 TOTAL $ 61,000 $ 371,273



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TASK 2.6 Transportation Disadvantaged Planning

OBJECTIVE: Identify transportation disadvantaged populations and their travel needs, and monitor the activities of the Hillsborough County Transportation Disadvantaged Program. Assess the level of unmet needs and evaluate the performance of the Community Transportation Coordinator (CTC). Short-range coordinated transportation disadvantaged planning pursuant to Chapter 427, Florida Statutes and Rule Chapter 41-2, FAC.

PLANNING FACTORS: 1, 4, 6, 7, 8

PREVIOUS WORK:

Completed

Transportation Disadvantaged Technology and Training Conference (2009)

Transportation Disadvanataged Day in Tallahassee (2008)

Hillsborough Seniors on the Move” Presentation & Workshop (2009)

Annual Expenditures Report (2009)

Annual Evauation of the Community Transportation Coordinator (2009)

Ongoing

Annual update of required sections of the Transportation Disadvantaged Service Plan (TDSP) - 2006-2010

Review and evaluate requests for coordination contracts with the CTC.

Transportation Disadvantaged Budget Estimate and Actual Expenditures Report.

Annual Evaluation of the Community Transportation Coordinator.

Participation in the American Cancer Society Lifeline Transportation Collation

METHODOLOGY:

Update required sections of the Transportation Disadvantaged Service Plan (TDSP).

Initiate major update of the TDSP.

Annually evaluate the performance of the CTC. Assist in integration of transportation disadvantaged issues into local and regional Comprehensive Plans.

Maintain a local grievance process to assist in resolving complaints against the CTC.

Review applications for transportation disadvantaged funding and recommend such funding to the Transportation Disadvantaged Coordinating Board (TDCB), MPO, FDOT, and Florida Commission for the Transportation Disadvantaged.

With Pinellas and Pasco MPOs, solicit and prioritize applications for New Freedom Initiative funds.

Participate in, and when necessary, initiate meetings to discuss the needs and opportunities for improving the local Transportation Disadvantaged Program.

Provide information on relevant services available in Hillsborough County, including updates and distribution of the informational brochure The Ride Guide.

Sponsor Transportation Disadvantaged related events in the City of Tampa, Temple Terrace, Plant City, and Unincorporated Hillsborough County.

Provide staff support the Local Coordinating Board, TDCB, and its subcommittees.

Monitor state and federal legislation pertaining to the transportation disadvantaged population.

Travel for staff and board members to necessary workshops and meetings.


STP and/or PL funds may be used to evaluate the CTC and produce informational materials and support other transportation-related tasks.


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END PRODUCTS:

Annual l Expenditures Report (FYJuly – September).

Updated Ride Guide (FY 2010, complete by July).

Minor update of TDSP (FY 2009 & 2010, Q 3).

Annual Evaluation of CTC (FY2010, January – April).

Priorities for New Freedom Initiative and other transportation disadvantaged funds as part of Tri-County Access Plan (Ongoing).


MPO*, TDCB, Community Transportation Coordinator (BOCC)

(*) Lead Agency

(2008/09) Year 2 (2009/10)Funding Sources - Task 2.6 Year 1 FL Trans. Disadvantaged Comm. $ 29,179 $ 30,002

FTA Sec 5303 $ 15,622 FTA Sec 5303 State Match $ 1,953 FTA Sec 5303 Local Match $ 1,953 STP $ 20,000 $ 25,000 TOTAL $ 49,179 $ 74,529 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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35

TASK 3 Long Range Transportation Plan


36

TASK 3.1 Long Range Transportation Planning

OBJECTIVE: Update the LRTP and extend the planning horizon to 2035. Continue to support the Tampa Bay Regional Transportation Model as the primary tool to test alternative networks on a regional basis. Review planning assumptions and recommend any amendments needed to keep the plan current, cost affordable, and conforming to federal laws.


PREVIOUS WORK:

Completed

Updated Goals, Objectives and Policies (2009)

Updated cost estimates and revenue projections (2009)

LRTP Chapter on growth patterns (2009)

Technical memoranda on greenhouse gas emissions, safety, security and freight mobility (2009)

METHODOLOGY:

Amend the 2025 LRTP as necessary, for example due to significant changes in revenue projections or cost estimates.

Develop the 2035 LRTP. Amend the 2035 LRTP as necessary to address significant changes in project scopes, revenue projections and/or cost estimates.

Engage the freight community and stakeholders in the development of the 2035 LRTP.

Conduct and/or participate in technical studies and community plans, (including air quality analysis and conformity determination as required) and incorporate findings as necessary.

Validate and use the new Tampa Bay Regional Planning Model to analyze alternative highway and transit networks.

Participate in validating the new Tampa Bay Regional Land Use Allocation Model.

Assess and prioritize long-range bicycle, pedestrian, congestion, intermodal, safety, transit, TDM and ITS needs.

Develop cost estimates for candidate projects to be balanced with update revenue projections, both to be stated in Year of Expenditure terms and presented in multi-year blocks.

Incorporate the ETDM Planning Screen process in the LRTP development.

Distribute LRTP collateral material in various formats, such as newspaper supplements, brochures, foldout maps, and interactive website.

Conduct a public involvement campaign to elicit transportation needs, potential impacts and priorities for the LRTP Update.

Participate in community presentations, events and meetings to provide information and receive feedback.

Provide reasonable opportunity for public review of the LRTP Update, and record, analyze, and respond to public feedback.

Evaluate candidate projects based on Environmental Justice and Title VI criteria for disproportionate impacts on and distribution of benefits to low-income and minority populations.

Monitor best practices for implementing SAFETEA-LU requirements in advance of next major LRTP update.

Incorporate new elements to address congestion management, security, and safety, consistent with the State’s Strategic Highway Safety Plan.

As needed, provide input to transportation fiscal impact analyses.


37

FTA funds will be used to develop and analyze transit options.

Travel to necessary training or workshops.


STP and/or PL funds may be used to analyze data, prepare documents, distribute informational materials, and notify the public of public hearings or workshops.

END PRODUCTS:

Updated public transit, roadway, bicycle/pedestrian, and other modal components of the LRTP (FY 2009, March – FY 2010, November).

Updated transportation cost estimates and revenue projections for the update of the LRTP (2009, March – FY 2010, November).

List of candidate LRTP projects screened through the ETDM process. (FY 2010, July – September)

Freight stakeholders meeting in support of the 2035 LRTP (2009).

Public opinion research (FY 2009March – FY2010 November).

Public information campaign (FY2009 March - FY 2010 December).

Production of informational materials in a variety of formats to solicit input from the public (Ongoing).

Adoption of 2035 LRTP (FY 2010, October – December).

Reproduction of 2035 LRTP documents and collateral materials (FY 2010, Dec – Feb).


MPO*; FDOT; Hillsborough County; Cities of Tampa, Plant City, and Temple Terrace; HART, Aviation and Port Authorities; Tampa-Hillsborough County Expressway Authority; Tampa Bay Area Regional Transportation Authority

(*) Lead Agency

Funding Sources - Task 3.1 Year 1 (2008/09) Year 2 (2009/10)FHWA PL - Staff $ 181,594 $ 234,202

$ 183,840 $ 61,428 FHWA PL - Contract $ 46,725 $ 34,227 FTA Sec 5303 $ 5,841 $ 4,278 FTA Sec 5303 State Match $ 5,841 $ 4,278 FTA Sec 5303 Local Match $ 356,542 $ 309,676 STP $ 780,382 $ 648,090 TOTAL



38



39

TASK 4 Transportation Improvement Program


40

TASK 4.1 Transportation Improvement Program

OBJECTIVE: Draw on priorities identified in the adopted LRTP to select projects to receive state and federal funding over the next five years. Use sound financial planning to accurately estimate available funds for system expansion, operations, and maintenance costs. Develop, maintain, and update the scheduling of improvements and ensure consistency between the MPO's TIP and the Capital Improvement Programs of Hillsborough County. Develop priorities for the FY 2009/10-2013/14 and FY 2010/11-2014/15 TIP documents.


PREVIOUS WORK:

Completed

MPO Project Priorities for 2009/10 – 2013/14 TIP (2008).

FY 2008/09-2012/13 TIP Document (2008).

Kickoff meeting for TIP (2008 & 2009).

METHODOLOGY:

Establish highway, transit, bicycle, pedestrian, intermodal, air quality and transportation disadvantaged priorities for Hillsborough County.

Analyze state and federal allocations available under the Transportation Enhancement, Surface Transportation Program (urban attributable), and state intermodal programs to recommend projects for funding.

Coordinate annually with agencies and local governments to develop a tentative and final five-year multi-modal TIP (with required certifications) consolidating roadway, transit, transportation disadvantaged, bicycle, pedestrian, and intermodal improvements.

Coordinate annually with public transit operators and private providers of freight movement regarding their priorities.

Incorporate the results of the ETDM Programming Screen in the development of the TIP document.

As outlined in Task 8.3, utilize the CCC to recommend sub-allocations of federal funds, adopt common approaches and responses to state-developed management systems, and ensure regional consistency.

Ensure that the Statewide TIP is consistent with the final TIP.

Initiate and process TIP amendments as needed.

Review the TIP for consistency and coordination with:

Comprehensive Plans Local and State Work Programs

PD&E, Sub-Area, and Corridor Studies ITS Planning (Refer to Task 2.1)

Federal & State MPO certification comments Federal air quality requirements for non-attainment areas

Through the MPO web site, provide an annual listing of projects for which federal funds have been obligated in the preceding year.

Travel to necessary workshops and meetings. Consultants may assist with these tasks.

Investigate ways to make the TIP products more accessible to the public and user friendly by utilizing web enabled software.

FTA funds will support compiling transit and TDM projects, amendments, an unbiased project prioritization process, and project selection.

PL funds will be used to notify the public of public hearings.


41

END PRODUCTS:

TIPs for FY 2008/09-2012/13 and FY 2009/10-2013/14:

MPO Priority List (FY 2009 & 2010, October – December).

Final TIP document (FY 2009, April – June).

Final TIP document using web enabled software(FY 2010, April – June)

Ongoing: Amendments to the current adopted five-year TIP as needed.


MPO*; FDOT; Hillsborough County; Cities of Tampa, Plant City, and Temple Terrace; HART, Aviation and Port Authorities; Tampa-Hillsborough County Expressway Authority

(*) Lead Agency

Funding Sources - Task 4.1 Year 1 (2008/09) Year 2 (2009/10)FHWA PL - Staf f $ 51,073 $ 80,918 FHWA PL - Contract $ 9,518 FTA Sec 5303 $ 13,141 $ 14,261 FTA Sec 5303 State Match $ 1,643 $ 1,783 FTA Sec 5303 Local Match $ 1,643 $ 1,783 TOTAL $ 77,018 $ 98,745 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


42



43

TASK 5 Other Projects


44

TASK 5.1 Corridor, Sub-Area & Environmental Studies

OBJECTIVE: Identify policies and physical improvements that support multi-modal transportation systems within major corridors and sub-areas. Analyze problems and opportunities that relate to creating a balanced and efficient transportation system. Issues include planning for major investments, policy development, multi-modal transportation systems, congestion management, safety, access management, adverse impacts, land use, aesthetics and urban design. Coordination of studies with local governments, state agencies, community groups, business owners, landowners, residents and other stakeholders.

Provide data and participate in the state’s Efficient Transportation Decision Making (ETDM) process to obtain feedback from federal and state environmental resource and permitting agencies on direct and indirect potential impacts of projects identified as needs in the LRTP and as projects in the TIP so that more informed decisions can be made by the MPO.


PREVIOUS WORK:

Completed

Assisted local agencies in entering projects in the on-line screening tool for Environmental Technical Advisory Team (ETAT) review.

Ongoing

MPO staff support of state, county, city, and transportation agency PD&E studies and other environmental assessments and alternatives analyses.

Participation in the statewide ETAT review process.

METHODOLOGY:

Study transportation and land use alternatives in defined sub-areas, across water bodies, or along corridors where transportation problems are complex and interrelated. Identify alternatives, opportunities to minimize or mitigate negative impacts, and opportunities to capitalize on benefits.

Studies related to urban design, transit-oriented development, and integration of transportation modes, to balance competing priorities for a seamless multimodal system that supports community planning and vision.

Work cooperatively with local governments, FDOT and project stakeholders on the development of study recommendations.

Engage the public in the development of study recommendations by holding public meetings and initiating other public outreach activities.

Support the implementation, refinement and further study of corridor and sub-area studies previously completed by the MPO.

Participate in environmental, alternatives analyses, and other studies initiated by local and state agencies, agencies and follow-up from completed studies by considering the preferred solutions as candidate projects in the LRTP.

Ensure that the planning process addresses the equitable distribution of mobility benefits among stakeholders and users of a variety of transportation modes.

Ensure that recommended improvements minimize or mitigate potential adverse environmental and health impacts.

Maintain a library of policies, standards, and guidelines that have bearing on corridor and sub-area studies for use by the MPO staff. Purchase materials when necessary.

Maintain expertise by attending conferences and seminars on relevant topics.


45

Produce and distribute informational materials in support of these tasks.

Develop purpose and need statements for locally initiated projects proposed for the LRTP.

Participate, to the maximum extent possible, in the state’s ETDM process, including:

Identifying data, including GIS and socio-cultural data, to evaluate potential impacts of proposed transportation solutions on communities and the environment.

Uploading GIS data for candidate projects such as corridor location, termini, lineage, and timeframe to the environmental screening tool.

Providing comments on the community impacts of area projects consistent with the ETDM process.

Summarizing comments on projects received from agencies participating on the ETAT.

Assisting local agencies with entering projects into the ETDM framework when requested by FDOT.

Studies related to urban design and integrating modal systems to balance and resolve conflicting priorities.

Coordinate new projects added to the planning process as a result of updating the MPO’s LRTP to 2035 with FDOT for inclusion in the ETDM screening tool.


STP and/or PL funds may be used in support of these tasks.

END PRODUCTS:

Scope of Services for the Downtown Plant City Mobility Strategy (FY 2010, July – December),

University Area Multimodal District (FY 2010, December).

Multi-modal strategies from major investment, sub-area, and corridor studies by others (Ongoing).

Recommendations for projects to be considered in the development of the LRTP (Ongoing).

Purpose and need statements for new projects in the LRTP Update (FY 2009, June – FY 2010 July).

Updated data as necessary, to support GIS analysis (Ongoing).

Comments and responses to ETAT comments regarding candidate projects (Ongoing).


MPO*, FDOT, HART, Local Governments, and other Transportation Authorities

(*) Lead Agency

(2008/09) Year 2 (2009/10)Funding Sources - Task 5.1 Year 1 FHWA PL - Staff $ 33,773 $ 44,734

FHWA PL - Contract $ 13,748 $ 13,356 FTA Sec 5303 $ 18,982 $ 11,409 FTA Sec 5303 State Match $ 2,373 $ 1,426 FTA Sec 5303 Local Match $ 2,373 $ 1,426 STP $ 106,855 $ 185,600 TOTAL $ 178,103 $ 257,951 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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47

TASK 6 Data Monitoring


48

TASK 6.1 Multi-Modal System Data

OBJECTIVE: Monitor the physical and performance characteristics of the Hillsborough County multi-modal transportation system to preserve capacity, maximize personal mobility and freight movement, ensure user safety and system security, and maintain the system’s integrity. Evaluate the system’s operating efficiency and conditions to assess current needs, validate the long-range transportation planning model, project future travel demand, and identify future improvements.

PLANNING FACTORS: 1, 2, 3, 6, 7, 8

PREVIOUS WORK:

Completed

Multi-modal data integration for Comprehensive Bicycle Plan Update (2008).

Updated Existing Bicycle Facilities, Level of Service (LOS), and Latent Demand Maps (2008).

Updated, printed, and distributed the Bicycle Suitability Map (2008).

Framework for multi-modal LOS districts in three cities (2009)

Ongoing

Update bus routes and stops in GIS database.

Update data on truck routes.

Compilation of rail, airport and seaport cargo volumes; compilation of airport, Amtrak, and cruise port passenger volumes.

Inventory of bicycle and sidewalk facilities on major road network.

Collection and review of law enforcement crash data reports.

METHODOLOGY:

Compile data on conditions on the major road network to update databases and the MPO’s GIS, including:

Traffic Counts Lane Configuration Jurisdiction Volume/Capacity Ratio Volume/Maximum Service Volume Functional Classification Other Statistical Information

Continue refinement of the database to enable:

Calculating project costs. Calculating multi-modal levels of service. Easier integration of non-motorized data, including latent demand. Rapid data sharing among local partners. Updating the Web Traffic Count System on the MPO website to provide a more user-

friendly interface Follow federal and state guidance for data collection such as Environmental Justice and

Title VI Civil Rights compliance, the Statewide Planning and Research Program, Clean Air Act compliance monitoring, and Highway Performance Monitoring System.

Participate in surveys of travel behavior patterns and characteristics.

Compile data from local, regional, and state transit plans and GIS sources.

Compare peer statistics from other communities, underlying demographics, trip purpose, toll feasibility and trends over time.

Analyze transit service levels, transit-supportive areas, and potential rapid-transit corridors for viability, ridership, and priority.

Analyze growth trends at major freight generating facilities/activity centers to develop projections of freight truck data for Eastern Hillsborough County roadways.

Comprehensive identification and documentation of the data and the public and private sources necessary to conduct metropolitan freight movement planning in Hillsborough County.


49

Design a relational database to be used as the basis of a freight movement management system for Hillsborough County.

Update inventories of existing sidewalk and bikeway facilities as needed.

Analyze trends of pedestrian and bicycle counts repeated at locations of previous studies.

Collect data for bicycle and pedestrian crashes in Hillsborough County.

Assist in developing multi-modal LOS districts, consistent with FDOT Quality/LOS and Multi-Modal District Handbooks.

Compare peer statistics from other communities, underlying demographics, crash and exposure data, trip purpose, and trends over time.

Subject to interlocal agreements, pass through funding to reimburse eligible data collection costs.

Travel to and participate in necessary training and workshops.


STP and/or PL funds may be used to collect and analyze intermodal data and purchase/maintain analysis software, as detailed in joint participation agreements with FDOT.

END PRODUCTS:

Transit Level of Service Evaluation (FY 2009, April – FY 2010 August).

Project cost calculation (FY 2010, -July –September).

Refinement of database to incorporate multi-modal LOS (FY 2010, April – June).

Updated web-based traffic count system (FY 2010, January – March).

Coordination meeting and meeting summary for start of multi-modal districts study for Hillsborough County (FY 2010, -May –November).

.

.

Data set of Bicycle and Pedestrian counts for use in trends analysis at 20 locations in the county (FY2010, April – June).

Bicycle and pedestrian crash data set and mapping (FY 2010, October – December).

Updated traffic count information as new counts are collected (Ongoing).

Updates to non-motorized transportation data (Ongoing).

Updates to transportation database for project planning, the regional transportation model, GIS, and tracking vehicle miles of travel (Ongoing).

Tables, charts, and maps illustrating current highway, freight, transit, bicycle, and pedestrian conditions (Ongoing).


MPO*, FDOT, HART, Local Jurisdictions, Port and Aviation Authorities

(*) Lead Agency


FHWA PL - Contract $ 6,345 FTA Sec 5303 $ 8,761 $ 19,966 FTA Sec 5303 State Match $ 1,095 $ 2,496 FTA Sec 5303 Local Match $ 1,095 $ 2,496 STP $ 135,793 $ 97,100 TOTAL $ 187,138 $ 200,342 Year2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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TASK 6.2 Socioeconomic, Land Use, Air Quality, and Environmental Data

OBJECTIVE: Monitor changes in demographic characteristics and land use to ensure transportation projections are compatible with current patterns, local land use policies and provide required inputs to the regional transportation and land use models.

PLANNING FACTORS: 1, 5, 6, 7

PREVIOUS WORK:

Completed

Socioeconomic data projections to 2035, with data sets for baseline 2006, 2025 interim year, and 2050 (2009).

Ongoing

Provide inputs and reviewed socioeconomic and land use data for the Tampa Bay regional land use allocation model.

Prepare socioeconomic data (2025 and 2035) for use in the 2009 LRTP Update.

Update methodology and software database used to develop and maintain SE data.

Modify SE data as needed based on TBARTA 2050 Transit Plan/Station Locations.

METHODOLOGY:

Utilizing information from the Planning Commission and regional entities, update the MPO's inventory of land use, socioeconomic, and environmental data for use in transportation modeling.

Coordinate with FDOT's Technical Review Team to disaggregate data into existing or subdivided TAZs as inputs for testing and validation of the new regional land use allocation model.

Utilize data to develop layers in GIS, which may include land use, population, employment, and environmentally sensitive areas, to be used with the regional land use allocation model in the update of the TIP.

Monitor land use amendments to adopted local comprehensive plans and revise as necessary the latest socioeconomic data sets for long- and short-range planning and air quality conformity determinations.

Methods for new data vary with type of data; they include use of secondary data, visual inspection of maps, and aerials as well as direct measurement.

Maintain transportation databases enhancing the agency’s technical capacity to aid in the decision-making process.

Necessary planning activities related to federal and state Air Quality Non-Attainment Status compliance and Greenhouse Gas Reduction Strategies.



STP and/or PL funds may be used in support of these tasks

END PRODUCTS:

Up-to-date land use/socioeconomic database consistent with development patterns and local comprehensive plans (Ongoing).

FTA Section 5303 will support tracking transit-related special generators and socio-economic factors (Ongoing).

Engaged with new Land Use Allocation Model developed through FDOT and the Technical Review Team (Ongoing).


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MPO*, FDOT, Local Jurisdictions

(*) Lead Agency

Funding Sources - Task 6.2 Year 1 (2008/09) Year 2 (2009/10)FHWA PL - Staff $ 68,098 $ 67,101 FHWA PL - Contract $ 12,690 FTA Sec 5303 $ 17,522 $ 17,114 FTA Sec 5303 State Match $ 2,190 $ 2,139 FTA Sec 5303 Local Match $ 2,190 $ 2,139 STP $ 7,000 $ 63,115 TOTAL $ 109,690 $ 151,608 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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TASK 6.3 Monitor Legislation & Rules

OBJECTIVE: Track, review, and assess local, state, and federal transportation legislation, rules, directives, and policies to determine their impact on MPO policies and procedures and the multi-modal transportation system of Hillsborough County.

PLANNING FACTORS: 1, 5, 6, 7

PREVIOUS WORK:

Completed

Monitored Florida Legislative Session (2008).

Reviewed, monitored, and commented on proposed state legislation regarding changes to the transportation planning process (2008).

Ongoing

Provide periodic updates to the MPO, MPO Committees, and MPO’s staff on new developments and changes to legislation and rules at the federal, state, and local level.

Participate in the Florida MPO Advisory Council, including the Legislation and Policy Subcommittee.

METHODOLOGY:

Monitor and assess state and federal legislation by tracking the transportation-related activities of the U.S. Congress and Florida Legislature.

Monitor and assess federal and state rule making by tracking the new initiatives of the U.S. DOT, the FHWA and FTA, FDOT and the Florida Legislature.

Report to the MPO Board and Committees on proposed changes to legislation and rules when necessary.

Participate in the Association of MPOs, the National Association of Regional Councils, and other organizations.

Monitor proposed legislation by having MPO staff and/or legal counsel travel to and attend legislative hearings.

Maintain a library of adopted state, local, and federal policies, standards and guidelines that have bearing on MPO activities. Purchase materials when necessary.

Maintain knowledge of state and federal rules by traveling to and attending seminars on relevant topics.

Observe restrictions on use of federal and state funds for lobbying.

Engage consultants and/or legal counsel in the completion of these tasks.

END PRODUCTS:

Reports and presentations to the MPO Board and Committees, CCC, MPO Advisory Council and local agencies, especially during legislative session (FY 2009 & 2010, January – March).

Correspondence to legislative delegation and federal and state agencies regarding impacts of proposed legislation (Ongoing).


MPO*

(*) Lead Agency


FHWA PL - Contract $ - $ 16,775 FTA Sec 5303 $ 4,380 $ 4,278 FTA Sec 5303 State Match $ 548 $ 535 FTA Sec 5303 Local Match $ 548 $ 535 TOTAL $ 25,673 $ 57,123 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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TASK 7 Public Participation


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TASK 7.1 Support Decision-Making & Monitor Feedback

OBJECTIVE: Support early and continuing public involvement in the development of plans and programs. Consult the public through an open process including regular public meetings of the MPO Board, its advisory committees, including the Transportation Disadvantaged Coordinating Board (TDCB) and its sub-committees.

Enhanced citizen awareness, comprehension, and participation in developing plans and programs. Timely response to inquiries and requests for data from citizens, public agencies, consultants, elected and appointed officials, and boards. Public participation throughout a transparent planning process. Compliance with Title VI of the Civil Rights Act and Environmental Justice Orders. Document outreach activities and evaluate the MPO’s Public Participation Plan, including how well low-income and minority populations are involved. Use this information to develop new methods to ensure all stakeholders are informed, effectively engaged and have the opportunity to participate.


PREVIOUS WORK:

Completed

Over 110 meetings and public hearings of the Citizens, Technical, Policy, Bicycle/Pedestrian, ITS, and Livable Roadways advisory committees and their subcommittees and the MPO Board in FY 08/09.

Six regular meetings and one public hearing of the TDCB (FY 08/09).

Over ten meetings of the TDCB’s subcommittees ( FY 08/09).

Redesigned and updated the Citizens Guide to Transportation Planning (2008).

Public Participation Plan Measures of Effectiveness Report ( FY 08/09).

Ongoing

Respond to requests for information.

Regular updates to the MPO’s websites www.hillsboroughmpo.org and www.mpotransit.org.

Quarterly editions of The Mobility Focus, Bike Ped NEWS and/or The Transit Center newsletters.

Analysis of comments on the effectiveness of meetings and publications.

METHODOLOGY:

Organize meetings, prepare agenda materials, resolutions, and complete information packets for advisory committees, TDCB, Planning Commission, and MPO Board.

Consult with local and regional officials on developing transportation plans and programs and identify critical transportation issues to be put on agendas and research as needed.

Provide timely public notice and full public access to key decisions; place legal ads per required notice.

Ensure compliance with applicable laws, rules, and procedures when conducting meetings and board and committee business.

Produce written records of regular and special meetings through contracted recording service or staff.

Continue the telephone “hotline” announcing meeting dates and locations.

Continue posting meeting calendar, agendas, agenda packets, minutes, and other meeting materials on the MPO’s website.

Continue public access television coverage of MPO Board meetings.

Explore and implement innovative multi-media communication tools to enhance public engagement.

Update mailing lists on an ongoing basis.

Update the MPO’s, TDCB’s, and advisory committees’ by-laws as needed.


http://www.mpotransit.org/


55

Solicit and orient new MPO, advisory committee and TDCB members.

Sponsor conferences and workshops and travel to necessary workshops and meetings.

Create and place legal ads and required notice for public hearings.

Provide a limited number of door-to-door trips for persons with disabilities to TDCB and MPO events.

Consult the public through meetings, presentations to community groups, public events, surveys and questionnaires, and other means to elicit equity impacts of transportation plans and projects.

Schedule MPO public meetings and events at ADA accessible locations at a variety of times to maximize public participation opportunities.

Use demographics to identify key population groups with a stake in transportation planning decisions, and target information and involvement efforts to key audiences.

Make special efforts to engage the traditionally under-served, low-income populations, minorities and identified Indian Tribes, through mailings, newsletters, and other regular communications. Seek co-sponsored public forums.

Create summaries, brochures, displays, and other collateral materials in a form and language to foster comprehension about MPO reports, plans, and projects.

Use large type and high contrast for printed materials about the transportation disadvantaged program.

Continue to enhance the agency’s website to expand public access to information and make use of the latest available technology for access to persons with disabilities.

Provide translations and alternative formats (i.e. Spanish language, Braille or audible formats) of publications, presentations, and materials by request or as needed in accordance with the MPO’s limited English Proficiency (LEP) process.

Disseminate technical information and interpret transportation plans for citizens, public agencies, consultants, elected and appointed officials and boards.

Write, layout, publish and distribute periodic newsletters.

Maintain and regularly update mail and e-mail distribution lists.

Update the MPO’s Public Participation Plan.

Continue to explore remote meeting and web-broadcast meeting capabilities for public meetings.

Review and update the Measures of Effectiveness against which the MPO’s Public Participation Plan is evaluated during major updates to the Public Participation Plan at the onset of an LRTP Update or as needed.

Collect and track measurable data on an ongoing basis, such as quantity, source and subject matter of information requests and public comments; quantity, location and attendance of public meetings and other events; and distribution of publications, announcements and informational materials.

Update and maintain annual log of meetings, public outreach, and publications on a weekly basis.

Update and enhance database-tracking tools.

Prepare, distribute, record, and analyze comment cards that allow citizens to evaluate the MPO’s effectiveness at meetings, workshops, publications, and informational requests.

Prepare an annual Measures of Effectiveness Report, including recommendations for improvement in informing the public, obtaining feedback and evaluating the entire public involvement program.

Travel to necessary training and workshops.

Consultants may assist with this task.

STP and/PL funds will be used to disseminate transportation plan information.

FTA funds will support public input into future transit improvements and priorities.


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END PRODUCTS:

Monthly meeting agendas, informational materials, and draft documents for over 100 regularly scheduled meetings of the MPO and its committees (Ongoing).

Public notices,advertisements, and other multi-media tools for public meetings, workshops, hearings, and other MPO communications (Ongoing).

Complete public record of decisions and discussion, including minutes of all board and committee meetings (Ongoing).

Updated membership rosters, mailing lists, and bylaws (Ongoing).

The Mobility Focus, Bike Ped NEWS and/or The Transit Center (Quarterly).

Measures of Effectiveness Report for FY 2008 and FY2009on the MPO’s Public Participation Plan (FY 2010, October - February.

Updated Public Participation Plan and Limited English Proficiency Plan per recommendations of the Measures of Effectiveness Report (FY 2010, January – April).

Responses to and tracking of public information requests (Ongoing).

Responses to requests for speakers associated with LRTP update and other MPO plans and studies. (Ongoing)

Translation and other services as needed to comply with ADA, Title VI and LEP requirements (Ongoing).

Updates to public information materials including the MPO website and other collateral materials (Ongoing).


MPO*

(*) Lead Agency


FHWA PL - Contract $ 53,531 $ 123,180 FTA Sec 5303 $ 64,247 $ 84,455 FTA Sec 5303 State Match $ 8,031 $ 10,557 FTA Sec 5303 Local Match $ 8,031 $ 10,557 STP $ 70,000 $ 213,765 FL Trans. Disadvanta ged Comm. $ 10,000 $ 10,000 TOTAL $ 436,531 $ 706,189 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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TASK 8 Coordination in Region and State


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TASK 8.1 Coordinate with Hillsborough County Agencies

OBJECTIVE: Ensure coordination between local transportation, urban design, land use, and comprehensive planning efforts. Ensure consistency between local comprehensive and community plans, TIP, LRTP, and other transportation plans.


PREVIOUS WORK:

Ongoing

Coordinate with and assist local officials and planning agencies ensuring consistency between transportation/community plans and programs.

Review and comment on proposed comprehensive plan amendments to ensure consistency with MPO plans and programs.

Coordinate with local governments on changes to development regulations that impact roadway design on major corridors.

Participation in HART Policy and Technical Subcommittees

Participation in Community Traffic Safety Team for Hillsborough County.

Participation in Hillsborough County Transportation Task Force

METHODOLOGY:

Provide technical support to local officials, agencies and jurisdictions on planning, growth management, and other issues related to transportation and community plans, priorities and funding.

Perform technical analyses to formulate MPO positions on policies that will directly impact the transportation systems of Tampa, Temple Terrace, Plant City, and unincorporated Hillsborough County.

Prepare for and attend board meetings of local governing bodies and transportation authorities/organizations.

Continue to explore opportunities to strengthen intergovernmental coordination with the Seminole Tribe of Florida/Seminole Nation of Oklahoma, including outreach to appropriate contacts and establishing coordination mechanisms.

To enhance transportation security, the MPO will continue to explore opportunities to coordinate planning with law enforcement agencies, emergency management services, transit operators, the Tampa Port Authority and the U.S. Coast Guard.


STP and/or PL funds may be used to assist with tasks.

END PRODUCTS:

Transportation Regional Incentive Program candidate project list for regional consideration (FY 2009 & 2010, July – September).

Review comments on local plans, studies, and reports for consistency with LRTP (Ongoing).


MPO*

(*) Lead Agency

Funding Sources - Task 8.1 Year 1 (2008/09) Year 2 (2009/10)FHWA PL - Staff $ 34,049 $ 53,551 FHWA PL - Contract $ 6,345 FTA Sec 5303 $ 8,761 $ 8,557 FTA Sec 5303 State Match $ 1,095 $ 1,070 FTA Sec 5303 Local Match $ 1,095 $ 1,070 STP $ 20,000 $ 53,000 TOTAL $ 71,345 $ 117,247



59

TASK 8.2 Coordinate with Regional and State Agencies

OBJECTIVE: Participate in other regional and Statewide activities and organizations that have an impact on the regional multimodal transportation system.


PREVIOUS WORK:

Participated in regular and special meetings of the TBRPC; Florida MPO Advisory Council; BACS, Inc.; Corridor Management entities for Courtney-Campbell Causeway and Suncoast Parkway; Florida Aviation System Planning Process; Tampa Bay Partnership; and Florida Transportation Commission (ongoing).

Coordinated the CCC program with regional transportation initiatives (ongoing).

Maintained the Tri-County Job Access Reverse Commute/New Freedom Human Services Transportation Plan. Reviewed and ranked applications for funding (FY 2009, Jan. – March).

Assisted the FDOT in the development and review of the scope of services for the Phase II District VII Tampa Bay Regional Goods Movement Study (FY 2009, Jan. – March).

Participated in the One Bay Program conducted by the Tampa Bay Partnership (ongoing).

METHODOLOGY:

Continue to coordinate the air-quality planning process and to monitor mobile source emissions.

Participate in the Florida MPO Advisory Council activities and meetings (ongoing).

Coordinate Rideshare and Vanpool Program planning with the BACS and Transportation Management Organization Coordinating Group (ongoing).

Provide input to the Florida Transportation Commission on issues affecting the West Central Florida area (ongoing).

Assist with the implementation of the Phase II District VII Tampa Bay Regional Goods Movement Study.

Provide input on the Florida SIS, the Florida Transportation Plan and Florida High Speed Rail Plan.

Continue to coordinate the CCC program with regional transportation initiatives (ongoing).

Provide input to the Tampa Bay Area Regional Transportation Authority (TBARTA) as necessary.

Participate in the Regional Transit Roundtable (ongoing).

Travel to necessary workshops and meetings.

Participate in Scenic Highway Corridor Management entities for the Courtney-Campbell Causeway and the Suncoast Parkway (ongoing).

Update and prioritize projects under the Job Access/New Freedoms Plan (10/08 and 10/09).




60

END PRODUCTS:

Technical reports and plans prepared by the region's MPOs documenting coordination issues and their implications for long- and short-range planning (ongoing).

Record of participation in other regional and State-wide organizations planning activities to provide the West Central Florida regional needs and perspective (ongoing).

Reports provided to CCC and member MPOs regarding regional and Statewide planning activities that may impact the West Central Florida area (ongoing).


MPO*; Tampa Bay Area Regional Transportation Authority

(*) Lead Agency


FHWA PL - Contract $ 7,403 FTA Sec 5303 $ 10,221 $ 9,983 FTA Sec 5303 State Match $ 1,278 $ 1,248 FTA Sec 5303 Local Match $ 1,278 $ 1,248 STP $ 11,000 $ 21,000 TOTAL $ 70,903 $ 78,136 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


61

TASK 8.3 West Central Florida MPO Chairs Coordinating Committee (CCC) Plans and Activities

OBJECTIVE: Maintain and strengthen the ongoing CCC process for coordinating regional plans and programs.


PREVIOUS WORK:

Updated and amended the regional roadway network (9/07).

In partnership with other regional modal providers such as aviation, transit, and seaports, the CCC reviewed and updated a prioritization method and advertised/held a public hearing on these priorities for the updated TRIP projects priorities list (9/07).

Prepared an update of the Regional Multiuse Trails Plan in September, and it was adopted in December 2007.

Produced and distributed a Regional Multiuse Trails brochure in 2007.

Continued training and assisting the FDOT in the transition from the TRANPLAN-based model to the new CUBE-based Regional Travel Demand Model.

Reviewed the existing UPWP tasks structure and developed regional UPWP tasks (2/08).

Participated in the annual Joint MPO Certification of the Tampa Bay TMA (4/08).

Held quarterly CCC meetings, Regional GIS meetings, Joint CAC public meetings, Regional Multiuse Trails Committee meetings, staff director biweekly meetings, and TRT biweekly meetings (ongoing).

Produced an updated regional Public Participation Plan for the regional LRTP (3/08).

Continued to implement strategies for engaging the public in accordance with the regional Public Participation Plan (PPP).

Integrated regional perspectives within MPO presentations to the local community (ongoing).

Provided regional information at the BACS annual Commuter Choices Week (9/07).

Supported the activities of the newly formed Tampa Bay Regional Transportation Authority (TBARTA) with the election of a CCC representative to the TBARTA Board, and provided input and review for developing the TBARTA Master Plan.

Hold an annual joint coordination meeting with the Central Florida MPO Alliance.

Provided information on the CCC programs and products to the public and elected officials (ongoing).

Reviewed the FDOT's Courtney Campbell Causeway Bike Lane/Pedestrian Trail Feasibility Study (ongoing).

Sought opportunities for Statewide-enhancement funding for Regional Multiuse Trails (ongoing).

Updated and refined the CCC website, including on-line, public-involvement activities; audio/video links for Joint CAC meetings; link to the Regional GIS; access to CCC documents; and information regarding regional events (ongoing).

Expanded the use of visualization techniques by updating the CCC website to include interactive maps showing planned-road improvements with project details and an update to the online tool box for use by local programs at www.regionaltransportation.org/file (ongoing).

Monitored the implementation of ITS projects on regional roadways (ongoing).

Maintained the Regional GIS transportation database (ongoing).

Continued to compare projects in the Tentative Work Programs with the list of cost-affordable transportation improvements in the Regional 2025 LRTP (ongoing).


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Reviewed the FDOT's Tentative Work Program for regional roads (12/07).

Coordinated the development of the individual MPO's TIPs that ensured progress toward the implementation of projects in the Regional LRTP (6/08).

Reviewed the highway component of SIS Ten-Year Plan, which includes funding for improvements to the highest priority projects in FDOT's Districts One and Seven (6/08).

Provided audio links and video files for Joint CAC meeting to expand opportunities for regionwide participation.

Revised the Joint CAC's meeting date, time, and location to enhance meeting participation and timely feedback to the CCC Board (ongoing).

Began the process to update the Regional 2025 LRTP Cost-Affordable Plans and associated documents concurrently with the update of the individual MPOs and LRTPs to the planning horizon of 2035 (1/08).

Continue to coordinate with the Central Florida MPO Alliance and hold an annual joint meeting (9/08 and 9/09).

Amended list of TRIP priorities (9/08)

Updated PPP (9/08).

Priorities for the Regional Multi-Use Trail Plan (10/08).

METHODOLOGY:

Annually review Transportation Regional Incentive Program (TRIP) funding applications to ensure they meet the growth management criteria and prioritize the applications accordingly.

Participate in the FDOT District 7 Transportation Providers Advisory Group for freight and intermodal planning.

Review the existing UPWP tasks structure and develop regional UPWP tasks (3/09 and 3/10).

Participate in the enhancement activities for the updated Regional Travel Demand Model (ongoing).

Provide administrative and staff support for the Joint CAC (ongoing).

Rotate the responsibilities of quarterly CCC meetings and the biweekly, staff directors meetings by having each MPO chair, host, and distribute materials for these meetings for a three-month period (ongoing).

Monitor, review, and coordinate local MPO CMP strategies to include the CCC's regional highway network.

Support and assist with the planning efforts of TBARTA (ongoing).

Seek opportunities for Statewide enhancement funding for Regional Multiuse Trails (ongoing).

Review and update the Regional Multiuse Trails Plan Projects (as needed).

Continue to implement strategies, particularly during the development of the Regional LRTP, for engaging the public in accordance with the Regional PIP and the Regional PPP (ongoing).

Update the PPP based on the review of the effectiveness of the existing regional public-involvement process prior to the Regional LRTP Update and modify the new Regional PPP accordingly (9/08).

Coordinate project implementation phasing during development of the State Tentative Work


63

Programs and the individual MPO TIPs to ensure progress toward implementation of the Regional LRTP (12/09 and 12/10).

Continue to develop a coordinating mechanism to ensure products, processes, and activities are consistent with coordinating MPOs (ongoing).

Coordinate the development of corridor studies and action plans that may affect the regional transportation system and resolve regional issues that may emerge from these studies.

Coordinate regional ITS strategies with the FDOT, Districts One and Seven.

Refine and update regional GIS layers and databases for the eight counties, as needed.

Travel to necessary workshops and meetings.

Integrate regional perspectives within MPO presentations to the local community.

Produce printed and electronic newsletters with overviews of current regional programs and initiatives.

Provide information on the CCC programs and products to the public and elected officials.

Incorporate the SAFETEA-LU planning factors into the regional planning process (ongoing).

Review major land use impacts on the regional transportation system.

Update the CCC website (ongoing).

Monitor the effectiveness of visualization techniques on the regional website (ongoing).

Update the online tool box for use by local programs at www.regionaltransportation.org/file (ongoing).

Provide web pages and technical support to the Regional GIS (ongoing).

Provide web access to the agendas and support materials of CCC and Joint CAC meetings (ongoing).

Revise the CCC's general-purpose brochure to include updated information and text (12/09).

Consider the TBARTA Master Plan in developing the Transit Component of the Regional LRTP (12/09).

Consultant services may be used on this task.


END PRODUCTS:

An updated 2035 Regional LRTP (FY2010, December).

Publicly noticed quarterly meetings of the CCC and the Joint CAC.

Coordinate the TIPs and FDOT Tentative Work Programs in the West Central Florida area (FY 2009, June and FY2010, June).

Amended list of TRIP priorities FY 2010, September).

Regional task sheets in UPWPs (FY2010 June).

A list of coordinated CMP strategies for regional corridors (FY2010, June).

A comprehensive, up-to-date, and easily accessible regional transportation website (ongoing).

Publicly noticed annual joint coordination meetings with the Central Florida MPO Alliance (FY 2009, September and FY2010, July.


64


Hernando, Hillsborough, Pasco, Polk, Pinellas, and Sarasota/Manatee County MPOs*, FDOT; Tampa Bay Area Regional Transportation Authority

(*) Lead Agency

Funding Sources - Task 8.3 Year 1 (2008/09) Year 2 (2009/10)FHWA PL - Staff $ 41,747 $ 78,285 FHWA PL - Contract $ 14,805 FTA Sec 5303 $ 20,442 $ 19,966 FTA Sec 5303 State Match $ 2,555 $ 2,496 FTA Sec 5303 Local Match $ 2,555 $ 2,496 STP $ 46,000 $ 43,950 TOTAL $ 128,105 $ 147,192 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


65

TASK 9 HART Planning Program


66

TASK 9.1 Transit Database and Planning

OBJECTIVE: Continue to develop services and programs that focus on analyzing needs, identifying and evaluating alternatives and priorities, and developing strategies to implement the selected improvements. Coordination with passengers, businesses, local and regional governments, community groups, other stakeholders, and transit operators.

Continue collection of transit system and route level data including ridership and schedule performance to support detailed analysis of HART transit and streetcar services. Use this information to monitor service and develop transit service improvements.


PREVIOUS WORK:

Completed

Annual update to the ten-year Transit Development Plan (TDP). The TDP will present an updated ten-year plan for service and capital projects based on anticipated funding.

Applied service standards addressing productivity, load, and on-time performance to existing route system.

Programmed projects for FY 2008 federal grants.

Capital improvement plans for city and county impact fees allocated to HART.

Coordinated with the City of Tampa, Hillsborough County, and the FDOT on sidewalk and bus stop improvements.

Participation in regional transportation planning activities, including the Regional Transit Committee and prioritization of JARC/New Freedom funds.

Reviewed Hillsborough County’s Comprehensive Plan Amendments and provided input commentary for areas pertaining to HART service.

Reviewed transit projects of the transportation element of Hillsborough County and City of Tampa Comprehensive Plans.

Reviewed and analyzed land use applications submitted to the County and City to support better connections to transit.

Completed planning for the upgrade of the fueling facilities and vehicle circulation at HART’s 21st Avenue facility.

Implemented HART’s ITS project, including automated vehicle locators, enhanced digital radio system, and security for transit vehicles and transit centers.

Completed the Bus Stop and Facility Accessibility Study (2008).

Completed plans for HART’s first BRT corridors – North/South and East/West.

Initiated a review of the fixed route service to identify improvements to address financial reductions. The review also developed feeder bus plans for BRT services.

Ongoing

Input into the development of the TIP, UPWP, and FDOT Work Program.

Transit system and route-level ridership and performance data entered into the Trapeze database system.

Update the Florida Transit Information System (FTIS).

ARC GIS analysis for ridership review, ridership patterns and bus stop analysis.

METHODOLOGY:

Conduct operational planning for near-term scenarios to respond to funding contingencies and develop a service plan for fixed-route transit over the next ten years.

Undertake the annual update of the TDP.

Monitor ridership and operations on existing services.

Implement service revisions approved as part of the FY 2009 budget process.

Undertake planning for infrastructure improvements that support the service, such as bus stop amenities, sidewalks, park-and-ride lots, transfer centers, and bus bays, including improvements for disabled passengers.


67

Participate in developing MPO documents to comply with federal and state requirements, including the TIP, UPWP, and FDOT Work Program.

Coordinate with other transit agencies in the region on needs and potential service strategies.

Continue efforts to ensure that the needs of minority and low-income populations are considered in the planning for transit services, including service monitoring, data collection and analysis and reporting.

Initiate design/engineering for two BRT corridors.

Prepare ridership and revenue forecasts for existing and proposed services. Work with FDOT on introducing a new ridership forecasting methodology into HART’s service.

Continue to coordinate efforts with FDOT, the MPO, local governments and other transportation agencies implementing ITS improvements.

Review roadway design, applications for development permits and rezoning and submit recommendations to the City of Tampa and Hillsborough County for inclusion of transit and pedestrian amenities.

Develop and implement outreach activities to educate the public on transportation options and obtain their input on needs and service improvement proposals.

Continue analysis of facility needs and identification and evaluation of strategies to provide additional capacity for fleet and staff needs.

Continue to assess security of HART facilities, systems, and services and develop mitigation as required.

Develop funding applications and undertake administrative and planning requirements related to the grants, including planning analysis, compliance activities and quarterly reporting.

Review new federal and state funding programs and pursue opportunities for obtaining additional funding for service and capital projects.

Complete a community opinion survey, as a follow-up to the survey conducted in 2005, which will provide insights into the attitudes and perceptions of passengers, potential passengers, and the public toward HART transit services.

Complete an economic impact study to quantify the impact of public transit on the local economy.

Develop an ITS Standards Plan which will include:

Relevant standards used in the system design.

Cost/benefit analysis to evaluate the return on investment.

Baseline data to be compared to similar information once the ITS system has been deployed.

Implement the findings of the recent audit of the ADA Paratransit program.

Identify sites for two new park-and-ride facilities and initiate environmental and design/engineering work.

Compile data collected from local, regional, and state transit planning efforts to update the MPO’s databases and GIS.

Incorporate technical information into GIS databases, including Automatic Passenger Counter (APC) data and ridership patterns from on-board surveys and other studies.

Compare peer statistics from other communities, underlying demographics, trip purpose, and trends over time.

Analyze service levels and transit supportive areas based on adopted standards and current professional practices as needed or required.

Apply multi-modal LOS analysis techniques to Hillsborough County transportation networks and assist in developing multi-modal LOS districts.

System wide on-board and travel delay surveys of the fixed route system. This would obtain detailed information on passengers’ travel patterns, including origins, destinations, trip purpose, routes taken, and frequency of travel and demographic and socio economic information. This information is vital for several ongoing agency functions, including service


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planning, Title VI planning and analysis and service marketing. Federal Section 5339 funding is programmed for this study.

Undertake planning work through an Alternative Analysis process to seek re-entry into the federal New Starts funding process for a potential light rail transit project. The effort will involve the following activities:

Updating the purpose and need for the Tampa Rail Plan project Refining the regional travel forecasting model to produce forecasts required for

federal New Starts requirements Reviewing the three corridors in the Tampa Rail Plan and undertaking a

preliminary level of analysis to determine the recommended starter line for the light rail investment

For the selected starter line corridor, updating the previous Locally Preferred Alternative (technology, alignment, terminus locations, rail operating concept, right of way separation, vehicles, stations and maintenance facility locations, park and ride facilities, bus feeder network), and identifying other potential Build Alternatives for consideration, as well as a New Starts Baseline and No Build Alternative

Evaluating the alternatives (Build, No Build and New Starts Baseline) against the measures of effectiveness and selecting the Locally Preferred Alternative

Updating the Financial Plan for the Locally Preferred Alternative Preparing a Re-evaluation report detailing the changes to the project and

affected environment, and recommended supplemental environmental efforts Preparing information required for the New Starts Project submittal to enable

Federal Transit Administration (FTA) to evaluate and rate the project and obtain approval to re-enter the Preliminary Engineering phase

Undertaking public and agency involvement throughout the process The following are the activities that would be undertaken with planning funding in FY 2010. These activities would be undertaken by planning consultants.

Continued Alternative Analysis work on the Tampa Rail Plan project

Provision of assistance with GIS efforts for planning projects (technical analysis and mapping).

Preparation of the annual update of the Transit Development Plan. The FY 2011 Update will be a major update, with extensive data analysis required to satisfy FDOT requirements.

Conducting analysis to identify transit needs and development of service and funding plans for implementing the highest priority needs.

Continued efforts towards developing strategies to implement and fund facility requirements, including park and ride lots, a second bus rapid transit corridor and a second maintenance facility.

Participation in regional efforts related to planning for a regional transit network. This will include providing input on regional strategies and the impact on HART’s services and programs.


END PRODUCTS:

Transit Development Plan.

Transit elements for TIP, UPWP, FDOT Work Program.

Security assessments and plans.

Title VI/Environmental Justice Analysis.

Service plans.

Bus Stop Realignment Plan.

Ridership Forecasting Methodology.

Updated Grant Administration and Development Procedures.

Corridor Plans for introducing BRT elements on Florida and Hillsborough Avenue.


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ITS Standards Plan, Cost/Benefit Analysis.

Economic Impact Analysis.

Community Opinion Survey.

Designs and specifications for BRT improvements.

National Transit Database Report (Monthly and Annually).

Route level on-board ride checks (Daily).

Surveys of bus, paratransit, and streetcar riders (Ongoing).

Reports requested by staff and public (Ongoing).

Locally Preferred Alternative Report, NEPA Re-evaluation Report, and New Starts Program Submittal.


HART*, MPO, FDOT, City & County Agencies (*) Lead Agency

(2008/09) Year 2 (2009/10)Funding Sources - Task 9.1 Year 1 FTA Sec 5307 240,000$ $ 1,242,458 FTA Section 5307 Local Match $ 60,000 $ 507,542 FTA Sec 5339 $ 162,935 $ - FTA Section 5339 Local Match $ 40,734 $ - TOTAL $ 503,669 $ 1,750,000 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


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71

TASK 10 FDOT Planning Program


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TASK 10.1 FDOT District Seven Planning Program

Air Quality Analysis

Assist the MPOs in performing Air Quality Conformity Determination Analyses on their LRTPs, TIPs and associated amendments. Assist the MPOs in evaluating the air quality impacts of individual transportation improvements and programs.

Bicycle and Pedestrian Activities

Develop a comprehensive database of bicycle and pedestrian facilities on the state road system. Review, identify and prioritize possible opportunities to add bicycle and sidewalk accommodations to resurfacing and capacity projects. Develop and submit priority bicycle and pedestrian needs for future funding under various state and federal grant programs.

Community/Government Liaison

Provide policy, technical advice, administrative support, overall coordination, cooperation and assistance to District 7 MPO staffs, MPO Boards, local governments and communities, including full participation in technical and staff support for advisory committees. Assist MPOs in conducting effective ongoing transportation planning programs and processes, developing, maintaining and implementing plans and programs which meet state and federal requirements, and to promote coordination, cooperation and consistency among their planning processes and programs. Major programs include the UPWP, Transportation Improvement Priorities and TIP, LRTPs, PPP, and CMP. Conduct annual Joint Certification with the MPOs. Coordinate and facilitate implementation of the Transportation Enhancement Program.

Corridor Planning Studies

Conduct studies of major corridors to identify and evaluate travel issues, and determine the effectiveness and impacts of proposed alternatives to address those issues. The results may range from a set of recommended improvements that address specific problems to a comprehensive action plan for improving the corridor.

On the Strategic Intermodal System/Florida Intrastate Highway System, these studies include the development of strategies and plans for implementing and maintaining Strategic Intermodal System/Florida Intrastate Highway System standards such as those for LOS, interchange spacing and access management. This may include preparation of action plans, master plans, corridor studies, and others as identified.

Design Traffic Forecast

Develop and update traffic projections for state highway corridors and supporting regional roadways. These traffic projections are necessary to support the road design for capacity and operational improvements and the pavement design for resurfacing.

ETDM Process

The ETDM process was designed to accomplish the streamlining objectives that were identified in Section 1309 of the TEA-21 and continued in the SAFETEA-LU. The District will implement the ETDM process in a five-county area. The District ETDM Coordinator will coordinate training and provide guidance to the MPOs and District staff on the implementation of the ETDM process. Each MPO will designate an MPO ETDM Coordinator to work closely with the District ETDM Coordinator and ETAT agency representatives so that the MPO can fully participate in all aspects of ETDM.

Growth Management

The District will review amendments made to local government comprehensive plans and comment on their potential impact to the SIS, the FIHS and the State Highway System. The District will review developments of regional impact (DRIs) and Sub-DRIs to ensure that developer proportionate share mitigation or proportionate fair share mitigation is requested to offset impacts to the roadway network as related to the State Highway System. In all of these areas, the District typically coordinates the review process as needed with the Department of Community Affairs (DCA), the Regional Planning


73

Councils (RPC), local governments, and with FDOT Central Office staff if necessary.

ITS Planning

The Department will support the MPO’s efforts to plan the ITS program and to structure ITS into their respective organizations. These ITS planning activities include developing an ITS Management Plan and Program Plan for each county, developing the MPO’s capability to manage the Regional ITS Architecture and developing ITS programs and projects for the MPO’s LRTP and TIP. Further, this support includes integrating intra-regional ITS deployment and operations, as well as assuring that intra-regional and inter-regional operations are coordinated.

Joint Participation Agreements

Develop, coordinate and review JPAs with MPOs and local government staff.

Level of Service

Identify roadways that have a deficient LOS for existing and future conditions; determine level of need and determine timing of improvements. Assist Citrus, Hillsborough, Hernando, Pasco and Pinellas County staff in the update of their LOS analysis to current conditions and with LOS issues and training. Review and participate in the development of action plans/corridor studies on LOS issues. Advise and assist the MPOs, regional planning councils and local government staff. Apply LOS for Transportation Concurrency and Growth Management. Update the database, charts and maps.

LRTP Update and Maintenance

Provide technical and policy advisory assistance to the District MPOs and Citrus County in developing, updating and maintaining their LRTP through a coordinated and consistent effort using a single regional travel demand forecasting model, a single regional planning database and a mutually agreed upon set of modeling and planning assumptions. Provide state and federal revenue forecasts and district transportation costs.

Conduct corridor studies, sub-area studies, and special transportation studies to support the ongoing maintenance, update and implementation of the MPOs’ adopted LRTPs. This includes modeling support and other technical assistance, as needed, for PD&E and other special studies.

Develop, validate and maintain a set of systems planning models, land use allocation models and other analytical tools needed by the Department and MPOs to maintain their LRTPs and other planning studies and analysis. Models are used to validate the Tampa Bay Regional Planning Model and Tampa Bay Regional Land Use Allocation Model, including initial design and development of enhancements and initial testing of model performance and also validate special modeling techniques and analysis methodologies, as needed, for corridor, sub-area and special transportation studies.

Review the overall performance of the Tampa Bay Regional Planning Model and the Tampa Bay Regional Land Use Allocation Model in the maintenance of the MPOs’ LRTPs and in the conduct of corridor and sub-area transportation studies to identify needed model enhancements and refinements.

Mapping/Database Development

Create maps of the District’s multi-modal facilities using GIS and ArcMap®. This includes maps of the FDOT Five-Year Work Program, showing capacity projects, resurfacing projects, public transit and other special areas. For each Legislative District in the District, capacity and resurfacing project maps will be produced. Maps of existing bicycle and pedestrian facilities will also be produced. GIS maps of all past PD&E Studies, with a summary of the recommended improvements are maintained by the District.

Multi-Modal Systems

Multi-modal systems is the conduit that provides research and technical assistance to District agencies and MPOs concerning guidance and administration of state and federal grants with the purpose of presenting economic growth through various multi-modal opportunities. Monitor and provide input on proposed and adopted state and federal legislative issues related to transportation programs. Review and analyze availability of innovative financing methods and techniques for agency use. Participate in agencies’ planning activities and coordinate agencies’ planned improvements with the Department’s


74

roadway improvement projects. Coordinate and participate in the development and implementation of the Strategic Intermodal System.

Multi-Modal Transportation Studies

Conduct or provide technical assistance for multi-modal transportation studies and other special transportation analysis needed to identify regional and local travel patterns and multi-modal transportation needs and to evaluate and recommend improvements to meet those needs. The specific studies will be identified as needs arise.

Regional Goods Movement Study

Develop an overall coordinated regional strategy for addressing goods movement needs in the Tampa Bay region. Identify and assess the needs and issues of major regional freight activity centers (including major intermodal facilities) and regional significant freight corridors, through a series of sub-area and corridor studies. Conduct inventories of the characteristics of goods movement in the Tampa Bay Region. Assist the MPOs in establishing ongoing Goods Movement Management Systems to address goods movement issues and advance goods movement programs and improvements to the MPO.

Regional Transportation Planning Coordination

Support and participate in all levels of regional coordination and proposed activities among the Tampa Bay Area Regional Transportation Authority (development of a regional transportation master plan) and District MPOs including the MPO CCC (broad level policy direction for development of the regional transportation system); the MPO Director’s Coordination Team (coordination of MPOs planning programs and proposed activities); and the Tampa Bay Regional Technical Review Team (coordination of the development and update of the MPOs LRTPs).

Provide ongoing technical and policy advisory assistance to the MPOs in the development of regional planning products, including the Tampa Bay Regional Profile, the Tampa Bay Regional Roadways Strategic Plan and the Tampa Bay Regional Congestion Management System Plan.

Maintain a database of existing (2000) socioeconomic and travel characteristics for District MPOs and Citrus County, including information on population, dwelling units, hotel/motel units, employment, current land uses, traffic counts, transit usage, special generators activity, and other variables essential to the validation and operation of the Tampa Bay Regional Planning Model.

Travel Characteristics

Prepare and conduct surveys and analysis to maintain a current set of travel characteristics of the Tampa Bay area needed to validate planning models and provide needed data for plan updates, corridor and sub-area studies and special transportation studies.

Consultants will perform some tasks listed.

RESPONSIBLE AGENCY:

FDOT

Funding Sources - Task 10 Year 1 (2008/09) Year 2 (2009/10)FHWA SPR-PL-1 $ 1,787,413 $ 1,858,939 TOTAL $ 1,787,413 $ 1,858,939 Year 2 funding is illustrative until approved by the Florida Legislature and other governing bodies.


75

IV. Funding and Budget Tables


76


FUNDING The total anticipated funding for this UPWP is indicated below and includes funds carried over from the previous fiscal year. The major sources of funding are broken down as follows:

Table 2: UPWP Funding Sources Source Year 1 (FY 08/09)

Grant AmountYear 2 (FY 09/10)

Grant AmountFederal Highway Admin. (PL) $ 1,474,972 $ 1,875,145 Federal Highway Admin. (PL) (FDOT Activities) $ 1,787,413 $ 1,858,939 Surface Trans. Program (FHWA) $ 883,190 $ 1,359,386 Federal Transit Admin. (Sec. 5307 - HART Activities) $ 240,000 $ 1,242,458 FTA Sec. 5307 (HART Match) $ 60,000 $ 507,542 Federal Transit Admin. (Sec. 5339 - HART Activities) $ 162,935 $ - FTA Sec. 5339 (HART Match) $ 40,734 $ - Federal Transit Admin. (Sec. 5303 - MPO Activities) $ 316,918 $ 348,564 FTA Sec. 5303 (Local Match) $ 39,615 $ 43,571 FTA Sec. 5303 (State Match) $ 39,615 $ 43,571 Florida Commission for the Transportation Disadvantaged $ 39,179 $ 40,002 Total $ 5,084,572 $ 7,319,177

Following the figures are eight budget tables. Tables 3a through 4b are for the upcoming and following fiscal years. They show the budget for each task and its specific funding sources. Tables 5a and 5b identify the participating agencies with their respective funding commitments for the upcoming and following fiscal years. For comparison, Tables 6 and 7 reflect the prior year budget, as amended, broken down the same way by funding source and by participating agencies.


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78

Figure A1 - FY 08/09 UPWP Funding by Task for MPO Activities

TRANSP. PLANNING MANAGEMENT

$442,4229%

SYSTEM PLANNING$286,179

6%

LRTP$780,382

15%

TIP$77,018

2%

OTHER PROJECTS$178,103

4%

DATA MONITORING$322,502

6%

PUBLIC PARTICIPATION$436,531

9%

COORDINATION IN REG & ST

$270,3545%

FDOT PLANNING PROGRAM$1,787,413

34%

HART PLANNING PROGRAM

$503,66910%

Figure A2 - FY 09/10 UPWP Funding by Task for MPO Activities

TRANSP. PLANNING MANAGEMENT, $511,175, 7% SYSTEM PLANNING, $736,440,

10%

LRTP, $648,090, 9%

TIP, $98,745, 1%

CORRIDOR, SUB-AREA & ENVIR. STUDIES, $257,951, 4%

DATA MONITORING, $409,073, 6%

PUBLIC PARTICIPATION, $706,189, 10%

COORDINATION IN REG & ST, $342,575, 5%

HART PLANNING PROGRAM, $1,750,000, 24%

FDOT PLANNING PROGRAM, $1,858,939, 24%


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Figure B1 - 08/09 UPWP Funding by Participating Agency

FDOT$1,787,413

33%

HARTline$503,669

9%

MPO$3,132,212

58%

Figure B2 - 09/10 UPWP Funding by Participating Agency

FDOT1,858,939

25%

HART1,750,000

24%

MPO3,710,238

51%

Table 3a

07/08 PL Roll Forward

Funds

Current UPWP PL

Staff Budget

Current UPWP PL Contract Budget

Prev. FTA Grant Funds

Remai-ning as of fiscal year end

Current UPWP

FTA Grant Budget

Prev. TD Grant Funds Remaining as of fiscal year end

Current UPWP TD

Staff Budget

Current UPWP TD

Contract Budget

Roll Forward

Funds for Contracts

(Prior JPA)

New Funds for

Contracts (Current

JPA)

1 TRANSP. PLANNING MANAGEMENT

1.1 UPWP DEVELOPMENT & MGMT 236,595 29,610 82,217 20000 74,000 318,812 123,610 442,422

2 SYSTEM PLANNING

2.1 CONGESTION MANAGEMENT 28,374 9,126 37,500 0 37,500

2.2 ITS PLANNING 28,374 9,126 37,500 0 37,500

2.3 BICYCLE & PEDESTRIAN PLANNING 45,052 4,948 16,000 45,052 20,948 66,000

2.4 INTERMODAL / FREIGHT PLANNING 35,000 35,000 0 35,000

2.5 TRANSIT & TDM PLANNING 31,797 29,203 61,000 0 61,000

2.6 TD PLANNING 29,179 20,000 29,179 20,000 49,179

3 LRTP

3.1 LONG RANGE TRANSP. PLANNING 150,000 181,594 33,840 58,406 251,542 105,000 240,000 540,382 780,382

4 TIP

4.1 TRANSP. IMPROVE. PROGRAM 51,073 9,518 16,427 67,500 9,518 77,018

5 OTHER PROJECTS

5.1 CORRIDOR, SUB-AREA & ENVIR. STUDIES 33,773 13,748 23,727 16,855 90,000 57,500 120,603 178,103

6 DATA MONITORING

6.1 MULTIMODAL SYS. DATABASE 34,049 6,345 10,951 75,793 60,000 45,000 142,138 187,138

6.2 SE, LAND USE, AIR QUAL. & ENVIR. DATA 68,098 12,690 21,902 7,000 90,000 19,690 109,690

6.3 MONITOR LEGIS. & RULES 20,197 5,476 25,673 0 25,673


7.1 SUPPORT DECISION-MAKING & MONITOR FEEDBACK 222,692 53,531 80,308 7,000 3,000 30,000 40,000 310,000 126,531 436,531

8 COORDINATION IN REG & ST

8.1 COORDINATE WITH HILLS. CO. AGENCIES 34,049 6,345 10,951 10,000 10,000 45,000 26,345 71,345

8.2 COORDINATE WITH REG. & STATE AGENCIES 39,724 7,403 12,776 10,000 1,000 52,500 18,403 70,903

8.3 WCFCCC PLANS & ACTIVITIES 41,747 14,805 25,553 5,000 41,000 67,300 60,805 128,105


9.1 TRANSIT DATABASE & PLANNING

10 FDOT PLANNING PROGRAM

10.1 FDOT PLANNING PROGRAM

TOTAL 150,000 1,132,188 192,784 0 396,149 0 36,179 3,000 435,190 448,000 1,564,516 1,228,975 2,793,491

Funding Source Total

* FDOT will provide a soft match of 266,527$ in state funds.

TASK

FHWA PL (1107)* FL CTD

1,474,972 396,149 39,179

FTA 5303

2,793,491

Task Total

883,190

HILLSBOROUGH COUNTY METROPOLITAN PLANNING ORGANIZATIONMPO STAFF & CONTRACT TASKS WITH ROLL FORWARD FUNDS

Unified Planning Work Program - FY 08/09

STP

TOTAL Available Funds for MPO Staff

Current Fiscal Year

Total Available Contract Funds for Current

Fiscal YearTask No.

Note: The purpose of this table is to show carry over funds from the prior fiscal year for each funding source and task. The amounts remaining for the end of the current fiscal year are estimates. Federal funds utilized by the Hillsborough MPO, which include FHWA 1107 (PL) and FTA 5303, are allocated for staff activities. The total amount of funds available in FY 08/09 for staff activities is $1,564,516. FHWA and STP funds are allocated for consultant tasks. The total amount of federal funds available in FY 08/09 for consultant tasks is $1,228,975.


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81

Table 3b

07/08 PL Roll

Forward Funds

08/09 PL Roll

Forward Funds

Current UPWP PL

Staff Budget

Current UPWP PL Contract Budget

Prev. FTA Grant Funds Remaining as of fiscal year end

Current UPWP

FTA Grant Budget

Prev. TD Grant Funds Remaining as of fiscal year end

Current UPWP TD Staff Budget

Current UPWP TD

Contract Budget

Roll Forward

Funds for Contracts

(Prior JPA)

New Funds for

Contracts (Current

JPA)


1.1 UPWP DEVELOPMENT & MGMT 100,000 100,000 103,616 14,500 69,559 77,500 46,000 373,175 138,000 511,175

2 SYSTEM PLANNING

2.1 CONGESTION MANAGEMENT 45,000 27,959 10,575 8,913 15,000 81,872 25,575 107,448

2.2 ITS PLANNING 27,959 8,913 15,000 36,872 15,000 51,872

2.3 BICYCLE & PEDESTRIAN PLANNING 50,000 4,350 20,000 50,000 24,350 74,350

2.4 INTERMODAL / FREIGHT PLANNING 39,468 17,500 39,468 17,500 56,968

2.5 TRANSIT & TDM PLANNING 60,000 100,000 10,920 48,523 109,330 42,500 208,523 162,750 371,273

2.6 TD PLANNING 9,527 10,000 30,002 20,000 5,000 49,529 25,000 74,529

3 LRTP


4 TIP

4.1 TRANSP. IMPROVE. PROGRAM 25,000 55,918 17,827 98,745 0 98,745

5 OTHER PROJECTS

5.1 CORRIDOR, SUB-AREA & ENVIR. STUDIES 44,734 13,356 14,261 95,600 90,000 58,995 198,956 257,951

6 DATA MONITORING

6.1 MULTIMODAL SYS. DATABASE 78,285 24,957 87,100 10,000 103,242 97,100 200,342

6.2 SE, LAND USE, AIR QUAL. & ENVIR. DATA 67,101 21,392 27,115 36,000 88,493 63,115 151,608

6.3 MONITOR LEGIS. & RULES 10,000 25,000 16,775 5,348 40,348 16,775 57,123


7.1 SUPPORT DECISION-MAKING & MONITOR FEEDBACK 126,280 40,000 198,676 11,900 105,568 7,000 3,000 113,765 100,000 366,244 339,945 706,189


8.1 COORDINATE WITH HILLS. CO. AGENCIES 20,000 33,551 10,696 20,000 33,000 64,247 53,000 117,247

8.2 COORDINATE WITH REG. & STATE AGENCIES 5,515 39,142 12,479 11,000 10,000 57,136 21,000 78,136

8.3 WCFCCC PLANS & ACTIVITIES 78,285 24,957 3,950 40,000 103,242 43,950 147,192


9.1 TRANSIT DATABASE & PLANNING


10.1 FDOT PLANNING PROGRAM

TOTAL 321,280 435,515 978,896 139,454 9,527 426,178 0 37,002 3,000 759,386 600,000 2,097,118 1,613,120 3,710,238

Funding Source Total

* FDOT will provide a soft match of 338,839$ in state funds.

TOTAL Available Funds for MPO Staff

Current Fiscal Year

Total Available Contract Funds for Current

Fiscal YearTask No. TASK

FHWA PL (1107)* FTA 5303 FL CTD

3,710,238

HILLSBOROUGH COUNTY METROPOLITAN PLANNING ORGANIZATIONMPO STAFF & CONTRACT TASKS WITH ROLL FORWARD FUNDS

Unified Planning Work Program - FY 09/10

Task Total

STP

1,875,145 435,705 40,002 1,359,386


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Table 4a

FHWA-PL 1107 STP TD SPR-PL-1 (46) GRAND

Task FED* FED STATE Local FED HART FED HART FED CTD FED FED STATE Local TOTAL


1.1 UPWP DEVELOPMENT & MGMT 266,205 65,773 8,222 8,222 94,000 425,978 8,222 8,222 442,422

2 SYSTEM PLANNING

2.1 CONGESTION MANAGEMENT 28,374 7,301 913 913 - 35,675 913 913 37,500

2.2 ITS PLANNING 28,374 7,301 913 913 - 35,675 913 913 37,500

2.3 BICYCLE & PEDESTRIAN PLANNING 50,000 16,000 66,000 0 0 66,000

2.4 INTERMODAL / FREIGHT PLANNING 35,000 - 35,000 0 0 35,000

2.5 TRANSIT & TDM PLANNING 31,797 23,362 2,920 2,920 - 55,159 2,920 2,920 61,000

2.6 TD PLANNING 20,000 29,179 20,000 29,179 0 49,179

3 LRTP


4 TIP

4.1 TRANSP. IMPROVE. PROGRAM 60,591 13,141 1,643 1,643 - 73,732 1,643 1,643 77,018

5 OTHER PROJECTS

5.1 CORRIDOR, SUB-AREA & ENVIR. STUDIES 47,520 18,982 2,373 2,373 106,855 173,357 2,373 2,373 178,103

6 DATA MONITORING

6.1 MULTIMODAL SYS. DATABASE 40,394 8,761 1,095 1,095 135,793 184,948 1,095 1,095 187,138

6.2 SE & LAND USE DATABASE 80,788 17,522 2,190 2,190 7,000 105,310 2,190 2,190 109,690

6.3 MONITOR LEGIS. & RULES 20,197 4,380 548 548 - 24,578 548 548 25,673




8.1 COORDINATE WITH HILLS. CO. AGENCIES 40,394 8,761 1,095 1,095 20,000 69,155 1,095 1,095 71,345

8.2 COORDINATE WITH REG. & STATE AGENCIES 47,127 10,221 1,278 1,278 11,000 68,348 1,278 1,278 70,903

8.3 WCFCCC PLANS & ACTIVITIES 56,553 20,442 2,555 2,555 46,000 122,995 2,555 2,555 128,105


9.1 TRANSIT DATABASE & PLANNING 240,000 60,000 162,935 40,734 402,935 0 100,734 503,669


10.1 FDOT PLANNING PROGRAM 1,787,413 1,787,413 0 0 1,787,413

TOTAL 1,474,972 316,918 39,615 39,615 240,000 60,000 162,935 40,734 883,190 39,179 1,787,413 4,865,429 78,794 140,349 5,084,572

* FDOT will provide a soft match of $266,527 in State Funds.

HILLSBOROUGH COUNTY METROPOLITAN PLANNING ORGANIZATION

PROPOSED FUNDING SOURCES AND TASK COSTS

UNIFIED PLANNING WORK PROGRAM FY 08/09FTA-5303 FTA-5307 TOTAL-ALL SOURCESFTA - 5339

Note: These tables show the carry over funds plus the FY 2009 & 2010 allocations, reflecting the total amount of funding available for the fiscal year.


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Table 4b


Task FED FED STATE Local FED HART FED HART FED CTD FED FED STATE Local TOTAL


1.1 UPWP DEVELOPMENT & MGMT 318,116 55,647 6,956 6,956 123,500 497,263 6,956 6,956 511,175

2 SYSTEM PLANNING

2.1 CONGESTION MANAGEMENT 83,534 7,131 891 891 15,000 105,665 891 891 107,448

2.2 ITS PLANNING 27,959 7,131 891 891 15,000 50,090 891 891 51,872

2.3 BICYCLE & PEDESTRIAN PLANNING 50,000 24,350 74,350 0 0 74,350

2.4 INTERMODAL / FREIGHT PLANNING 39,468 17,500 56,968 0 0 56,968

2.5 TRANSIT & TDM PLANNING 170,920 38,818 4,852 4,852 151,830 361,568 4,852 4,852 371,273

2.6 TD PLANNING 0 15,622 1,953 1,953 25,000 30,002 40,622 31,955 1,953 74,529

3 LRTP


4 TIP

4.1 TRANSP. IMPROVE. PROGRAM 80,918 14,261 1,783 1,783 - 95,179 1,783 1,783 98,745

5 OTHER PROJECTS

5.1 CORRIDOR, SUB-AREA & ENVIR. STUDIES 58,090 11,409 1,426 1,426 185,600 255,099 1,426 1,426 257,951

6 DATA MONITORING

6.1 MULTIMODAL SYS. DATABASE 78,285 19,966 2,496 2,496 97,100 195,351 2,496 2,496 200,342

6.2 SE & LAND USE DATABASE 67,101 17,114 2,139 2,139 63,115 147,330 2,139 2,139 151,608

6.3 MONITOR LEGIS. & RULES 51,775 4,278 535 535 - 56,053 535 535 57,123




8.1 COORDINATE WITH HILLS. CO. AGENCIES 53,551 8,557 1,070 1,070 53,000 115,108 1,070 1,070 117,247

8.2 COORDINATE WITH REG. & STATE AGENCIES 44,657 9,983 1,248 1,248 21,000 75,640 1,248 1,248 78,136

8.3 WCFCCC PLANS & ACTIVITIES 78,285 19,966 2,496 2,496 43,950 142,201 2,496 2,496 147,192


9.1 TRANSIT DATABASE & PLANNING 1,242,458 507,542 1,242,458 0 507,542 1,750,000


10.1 FDOT PLANNING PROGRAM 1,858,939 1,858,939 0 0 1,858,939

TOTAL 1,875,145 348,564 43,571 43,571 1,242,458 507,542 0 0 1,359,386 40,002 1,858,939 6,684,492 83,573 551,113 7,319,177

* FDOT will provide a soft match of $338,839 in State Funds.

HILLSBOROUGH COUNTY METROPOLITAN PLANNING ORGANIZATIONPROPOSED FUNDING SOURCES AND TASK COSTS

UNIFIED PLANNING WORK PROGRAM FY 09/10FTA-5303 FTA-5307 TOTAL-ALL SOURCESFTA - 5339

Table 5a

GRAND

TA SK Staff Contractor HARTline TBARTA FDOT TOTAL


1.1 UPWP DEVELOPMENT & MGMT 318,812 123,610 442,422

2 SYSTEM PLANNING

2.1 CONGESTION MANAGEMENT 37,500 0 37,500

2.2 ITS PLANNING 37,500 0 37,500

2.3 BICYCLE & PEDESTRIAN PLANNING 45,052 20,948 66,000

2.4 INTERMODAL / FREIGHT PLANNING 35,000 0 35,000

2.5 TRANSIT & TDM PLANNING 61,000 0 61,000

2.6 TD PLANNING 29,179 20,000 49,179

3 LRTP

3.1 LONG RANGE TRANSP. PLANNING 240,000 540,382 780,382

4 TIP

4.1 TRANSP. IMPROVE. PROGRAM 67,500 9,518 77,018

5 OTHER PROJECTS

5.1 CORRIDOR, SUB-AREA & ENVIR. STUDIES 57,500 120,603 178,103

6 DATA MONITORING

6.1 MU LTIMODAL SYS. DATABASE 45,000 142,138 187,138

6.2 SE & LAND USE DATABASE 90,000 19,690 109,690

6.3 MONITOR LEGIS. & RUL ES 25,673 0 25,673


7.1 SUPPORT DECISION-MAKING & MONITOR FEEDBACK 310,000 126,531 436,531


8.1 COORDINATE WITH HILLS. CO. AGENCIES 45,000 26,345 71,345

8.2 COORDINATE WITH REG. & STATE AGENCIES 52,500 18,403 70,903

8.3 WCFCCC PLANS & ACTIVITIES 67,300 60,805 128,105


9.1 TRANSIT DATABASE & PLANNING 503,669 503,669


10.1 FDOT PLANNING PROGRAM 1,787,413 1,787,413

1,564,516 1,228,975 503,669 0 1,787,413 5,084,573GRAND TOTAL

MPO


TOTAL FUNDING ALLOCATION BY AGENCY & TASKUNIFIED PLANNING WORK PROGRAM FY 2008/09


84


85

Table 5b

GRA ND

TA SK S taff Contractor HART TBARTA FDOT TOTAL


1.1 UPWP D EVELOPMEN T & MGMT 373,175 138,000 511,175

2 SYSTEM PLANNING

2.1 CONGESTION MANAGEMENT 81,872 25,575 107,448

2.2 ITS PLANNING 36,872 15,000 51,872

2.3 BICYCLE & PEDESTRIAN PLANNING 50,000 24,350 74,350

2.4 INTERMODAL / FREIGHT PLANNING 39,468 17,500 56,968

2.5 TRANSIT & TDM PLANNING 208,523 162,750 371,273

2.6 TD PLANNING 49,529 25,000 74,529

3 LRTP

3.1 LONG RANGE TRANSP. PLANN ING 276,986 371,104 648,090

4 TIP

4.1 TRANSP. IMPR OVE. PROGRAM 98,745 0 98,745

5 OTHER PROJECTS

5.1 CORR IDOR, SUB-AREA & ENVIR. STUDIES 58,995 198,956 257,951

6 DATA MONITORING

6.1 MU LTIMODAL SYS. DATABASE 103,242 97,100 200,342

6.2 SE & LAN D USE DATABASE 88,493 63,115 151,608

6.3 MONITOR L EGIS. & RUL ES 40,348 16,775 57,123

7 PU BL IC PARTICIPATION

7.1 SU PPORT DECISION-MAKING & MONITOR FEEDBACK 366,244 339,945 706,189

8 COORDINATION IN R EG & ST

8.1 COORDINATE WITH HILLS. CO. AGENC IES 64,247 53,000 117,247

8.2 COORDINATE WITH REG. & STATE AGENCIES 57,136 21,000 78,136

8.3 WCFCCC PLANS & ACTIVITIES 103,242 43,950 147,192


9.1 TRANSIT DATABASE & PLANNING 0 0 1,750,000 1,750,000


10.1 FDOT PLANNING PROGRAM 1,858,939 1,858,939

2,097,118 1,613,120 1,750,000 0 1,858,939 7,319,177GRAND TOTAL

MP O


TOTAL FUNDING ALLOCATION BY AGENCY & TASKUNIFIED PLANNING WORK PROGRAM FY 2009/10

Table 6


TASK FED (1&3) FED STATE Local FED (2) HART FED (2) CTD (4) FED FED STATE Local TOTAL

0 ADMINISTRATION 157,975 20,318 2,540 2,540 0 0 0 0 0 178,293 2,540 2,540 183,373

1 SYSTEM PLANNING 134,159 82,000 10,250 10,250 0 0 353,385 31,061 0 569,544 41,311 10,250 621,105

2 UPWP 47,500 13,000 1,625 1,625 0 0 0 0 0 60,500 1,625 1,625 63,750

3 LRTP 352,962 11,000 1,375 1,375 0 0 334,184 0 0 698,146 1,375 1,375 700,896

4 TIP 60,300 5,000 625 625 0 0 0 0 0 65,300 625 625 66,550

5 OTHER PROJECTS 50,200 2,000 250 250 0 0 191,397 0 0 243,597 250 250 244,097

6 DATA MONITORING 223,444 28,000 3,500 3,500 0 0 576,648 0 0 828,092 3,500 3,500 835,092

7 PUBLIC PARTICIPATION 226,400 103,711 12,964 12,964 0 0 30,000 10,000 0 360,111 22,964 12,964 396,039

8 COORDINATION IN REG & ST 150,725 27,000 3,375 3,375 0 0 80,975 0 0 258,700 3,375 3,375 265,450

9 HART PLANNING PROGRAM 0 0 0 0 200,000 50,000 0 0 0 200,000 0 50,000 250,000

10 FDOT 0 0 0 0 0 0 0 0 1,600,185 1,600,185 0 0 1,600,185

TOTAL 1,403,665 292,029 36,504 36,504 200,000 50,000 1,566,588 41,061 1,600,185 5,062,467 77,565 86,504 5,226,536

HILLSBOROUGH COUNTY METROPOLITAN PLANNING ORGANIZATIONPRIOR YEAR FUNDING SOURCES AND TASK COSTS

FY 07/08FTA-5303 FTA-5307 TOTAL-ALL SOURCES


86

Table 7


87

,750

GRAND

TA SK Staff Contractor HARTline FDOT TOTAL

0 ADMINISTRATION 126,973 56,400 0 0 183,373

1 SYSTEM PLANNING 239,561 381,544 0 0 621,105

2 UPWP 63,750 0 0 0 63

3 LRTP 158,750 542,146 0 0 700,896

4 TIP 64,250 2,300 0 0 66,550

5 OTHER PLANNING PROJECTS 51,500 192,597 0 0 244,097

6 DATA MONITORING/SURVEILLANCE 152,500 682,592 0 0 835,092

7 PUBLIC PART. IN PLAN PROCESS 345,639 50,400 0 0 396,039

8 COORDINATION IN REGION & STATE 163,750 101,700 0 0 265,450

9 HART PLANNING PROGRAM 0 0 250,000 0 250,000

10 FDOT PLANNING PROGRAM 0 0 0 1,600,185 1,600,185

1,366,673 2,009,678 250,000 1,600,185 5,226,536GRAND TOTAL

MPO

HILLSBOROUGH COUNTY METROPOLITAN PLANNING ORGANIZATIONPRIOR YEAR FUNDING BY AGENCY

FY 2007/08


88



89

APPENDIX A Forms, Certifications and Assurances


90


APPENDIX A

FEDERAL FISCAL YEAR 2010 CERTIFICATIONS AND ASSURANCES FOR FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS

(Signature page alternative to providing Certifications and Assurances in TEAM-Web)

Name of Applicant: ____________________________________________________________

The Applicant agrees to comply with applicable provisions of Categories 01 – 24. ______OR

The Applicant agrees to comply with applicable provisions of the Categories it has selected:

Category Description

01. Assurances Required For Each Applicant. ________

02. Lobbying. ________

03. Procurement Compliance. ________

04. Protections for Private Providers of Public Transportation. ________

05. Public Hearing. ________

06. Acquisition of Rolling Stock for Use in Revenue Service. ________

07. Acquisition of Capital Assets by Lease. ________

08. Bus Testing. ________

09. Charter Service Agreement. ________

10. School Transportation Agreement. ________

11. Demand Responsive Service. ________

12. Alcohol Misuse and Prohibited Drug Use. ________

13. Interest and Other Financing Costs. ________

14. Intelligent Transportation Systems. ________

15. Urbanized Area Formula Program. ________

16. Clean Fuels Grant Program. ________

17. Elderly Individuals and Individuals with Disabilities Formula Program and Pilot Program. ________

18. Nonurbanized Area Formula Program for States. ________

19. Job Access and Reverse Commute Program. ________

20. New Freedom Program. ________

21. Paul S. Sarbanes Transit in Parks Program. ________

22. Tribal Transit Program.

23. Infrastructure Finance Projects. ________

24. Deposits of Federal Financial Assistance to a State Infrastructure Banks. ________

Hillsborough County Metropolitan Planning Organization

X

X


Hillsborough County MPO91


92 Hillsborough County MPO

STANDARD ASSURANCES

The recipient hereby assures and certifies that:

(1) The recipient will comply with the federal, state, and local statutes, regulations, executive orders, and administrative requirements which relate to discrimination on the basis of race, color, creed, religion, sex, age, and handicap with respect to employment, service provision, and procurement.

(2) Public and private for-profit, transit and paratransit operators have been or will be afforded a fair and timely opportunity by the local recipient to participate to the maximum extent feasible in the planning and provision of the proposed transportation planning services.

(3) The recipient has the requisite fiscal, managerial, and legal capacity to carry out the Transportation Disadvantaged Program and to receive and disburse State funds.

(4) The recipient intends to accomplish all tasks as identified in this grant application.

(5) Transportation Disadvantaged Trust Funds will not be used to supplant or replace existing federal, state, or local government funds.

(6) Capital equipment purchased through this grant meets or exceeds the criteria set forth in the Florida Department of Transportation's Guidelines for Acquiring Vehicles on file with the CTD on July 1, 2001 or criteria set forth by any other federal, state, or local government agency.

(7) Capital equipment or consultant services purchased through this grant comply with the competitive procurement requirements of Chapter 287 and Chapter 427, Florida Statutes.

(8) If capital equipment is purchased through this grant, the demand responsive service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. Such service, when viewed in its entirety, is provided in the most integrated setting feasible and is equivalent with respect to:

(a) response time; (b) fares; (c) geographic service area;

Transportation Disadvantaged Trust Fund Planning Grant



Table 9 2009/2010 Transportation Disadvantaged Trust Fund

PLANNING GRANT PROPOSED BUDGET

COUNTY: Hillsborough Hillsborough County 07/08 Transportation Disadvantaged Budget

Acctg. Category Grant $ Amt. % of total

TDTF Current Year Grant $41,331.00

Travel $3,000.00 7.3%Contracts $0.00 0.0%Allocation to Trip Grant $2,000.00 4.8%Remainder $36,331.00 87.9%

Salaries $22,688.52 54.9%Benefits $4,003.86 9.7%Salaries + Benefit $26,692.38 64.6%Indirect Charges $9,638.62 23.3%TOTAL for Staff $36,331.00 87.9%

Total Direct Charge $31,692.38 76.7%

Staff Salaries % of total Benefits$22,688.52 $4,003.86

Director 500 2.2% $88.24Sr Plng Mgr 300 1.3% $52.94Planner $21,588.52 95.2% $3,809.74Clerk 300 1.3% $52.94Total $22,688.52 100% $4,003.86

TDTF for Staff $36,331.00TDTF for Travel + Trip Grant $5,000.00Estimated Prior Year Carry Over $0.00

TDTF Funds Available $41,331.00



1




0

APPENDIX B Cost Allocation Plan



1




FY 2009 & 2010 UPWP 10

.



1

APPENDIX C Requirements and Procedures, Title VI of the Civil Rights Act

and Limited English Proficiency Plan



106






maria_cipriano

Rectangle

APPENDIX A During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the “Contractor”) agrees as follows: (1.)Compliance with Regulations: The Contractor shall comply with the Regulations

relative to nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (hereinafter, “USDOT”) Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement.

(2.)Nondiscrimination: The Contractor, with regard to the work performed during the

contract, shall not discriminate on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

(3.)Solicitations for Subcontractors, including Procurements of Materials and

Equipment: In all solicitations made by the Contractor, either by competitive bidding or negotiation for work to be performed under a subcontract, including procurements of materials or leases of equipment; each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations under this contract and the Regulations relative to nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion or family status.

(4.)Information and Reports: The Contractor shall provide all information and reports

required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information the Contractor shall so certify to the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration as appropriate, and shall set forth what efforts it has made to obtain the information.

(5.)Sanctions for Noncompliance: In the event of the Contractor’s noncompliance

with the nondiscrimination provisions of this contract, the Florida Department of Transportation shall impose such contract sanctions as it or the Federal Highway



Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may determine to be appropriate, including, but not limited to:

a. withholding of payments to the Contractor under the contract until the Contractor

complies, and/or b. cancellation, termination or suspension of the contract, in whole or in part.

(6.)Incorporation of Provisions: The Contractor shall include the provisions of

paragraphs (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. In the event a Contractor becomes involved in, or is threatened with, litigation with a sub-contractor or supplier as a result of such direction, the Contractor may request the Florida Department of Transportation to enter into such litigation to protect the interests of the Florida Department of Transportation, and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.



Hillsborough County Metropolitan Planning Organization Limited English Proficiency (LEP)

Policy Statement

Executive Order 13166 and Title VI of the Civil Rights Act of 1964 prohibits recipients of federal financial assistance from discriminating based on national origin by, among other things, failing to provide meaningful access to individuals who are limited English proficient (LEP). All recipients and sub-recipients of federal funding are required to take reasonable steps to provide meaningful access to LEP individuals. Among the factors to be considered in determining what constitutes reasonable steps to ensure meaningful access are: (1) the number or proportion of LEP persons in the eligible service population; (2) the frequency with which LEP individuals come into contact with the program or activity; (3) the importance of the service provided by the program; (4) the resources available to the recipient. It is important to ensure that written materials routinely provided in English also are provided in regularly encountered languages other than English. It is particularly important to ensure that vital documents are translated into the non-English language of each regularly encountered LEP group eligible to be served or likely to be affected by the program or activity. A document will be considered vital if it contains information that is critical for obtaining the federal services and/or benefits, or is required by law. Vital documents include, for example: applications; consent and complaint forms; notices of rights and disciplinary action; notices advertising LEP persons of the availability of free language assistance; and written tests that do not assess English language competency, but rather competency for a particular license, job or skill for which English competency is not required; and letters or notices that require a response from the beneficiary or client. Vital documents must be translated when 1,000 people or 5% of the population eligible to be served or likely to be directly affected by the program/activity, needs services or information in a language other than English to communicate effectively. For many larger documents, translation of vital information contained within the document will suffice and the documents need not be translated in their entirety. It may sometimes be difficult to draw a distinction between vital and non-vital documents, particularly when considering outreach or other documents designed to raise awareness of rights or services. It is impossible from a practical and cost effective perspective to translate every piece of outreach material into every language; and Title VI and E.O. 13166 do not require this of their recipients. However, in some circumstances lack of awareness of the existence of a particular program may effectively deny LEP individuals meaningful access. It is important for recipients, sub-recipients and contractors to continually survey/assess the needs of eligible service populations in order to determine whether certain critical outreach materials should be translated into other languages.



The Hillsborough County MPO will comply with this federal requirement by:

• Complying with the Four Factors Test (1) the number or proportion of LEP persons in the eligible service population; (2) the frequency with which LEP individuals come into contact with the program or activity; (3) the importance of the service provided by the program; (4) the resources available to the recipient.

• Public Meetings / Workshops All ads for a public meeting will contain the following language: “Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services (free of charge) should contact Allison Yeh at the Hillsborough County MPO at least 10 working days in advance of the Public Meeting. Identify and locate the translation and interpreter resources that are needed to provide the language assistance. As covered under Title VI requirements for nondiscrimination, at each meeting it is necessary to provide the Title VI material and include this material in an alternate language when applicable.

• Maintaining Files Maintain LEP status for certain communities in files to assure consistent communication in the appropriate language.

• Review Process Review delivery processes to determine whether any program process denies or limits participation by LEP persons.

• Discrimination-Complaint Procedures LEP persons should be provided notice of their opportunity to file a discrimination complaint in accordance with Title VI. LEP persons may be advised orally of the opportunity to file a discrimination complaint pursuant to the regulations using an interpreter. LEP persons should be made aware of the free, oral translation of vital information we will provide upon request.

• Annual Update Annual assessment of the language needs will be conducted when this policy is updated by review of census and county labor-market data or review of statistics from school systems, community agencies and organizations and comparison to demographic data. The MPOs LEP Policy Statement will be updated annually to ensure compliance with federal laws.



for the Hillsborough County MPO

Drafted: April 17, 2008

Hillsborough County Metropolitan Planning Organization P.O. Box 1110, 18th Floor, Tampa, FL 33601-1110 Phone: 813/272-5940 Fax: 813/272-6258 www.hillsboroughmpo.org www.mpotransit.org




Mayor Joe Affronti, Sr., MPO Chair City of Temple Terrace Commissioner Rose Ferlita, MPO Vice Chair Hillsborough County

Commissioner Brian Blair Hillsborough County Councilman Joseph Caetano City of Tampa Councilman John Dingfelder Hillsborough Area Regional Transit Authority Commissioner Ken Hagan Hillsborough County Mayor Rick A. Lott City of Plant City Louis E. Miller Hillsborough County Aviation Authority Councilwoman Mary Mulhern City of Tampa Councilwoman Linda Saul-Sena City of Tampa Commissioner Mark Sharpe Hillsborough County Joseph Waggoner Tampa/Hillsborough County Expressway Authority Richard Wainio Tampa Port Authority Jerry King (Ex-Officio) The Planning Commission Donald Skelton (Ex-Officio) FDOT, District Seven Ramond A. Chiaramonte, AICP MPO Interim Executive Director




TTAABBLLEE OOFF CCOONNTTEENNTTSS ABOUT THE MPO ..................................................................................................... 1

BACKGROUND AND LAW........................................................................................ 4

DETERMINING THE NEED....................................................................................... 6

MEETING THE REQUIREMENTS........................................................................... 11

DISCRIMINATION COMPLAINT PROCEDURE...................................................... 16



113

AABBOOUUTT TTHHEE MMPPOO The Hillsborough County Metropolitan Planning Organization (MPO) is a transportation policy-making board comprised of elected officials appointed from local governments and transportation authorities as listed below:

Voting Members: • City of Tampa (3 members) • Aviation Authority • Hillsborough County (4 members) • Expressway Authority • Plant City • Port Authority • Temple Terrace • Transit Authority (HART)

Non-Voting Members: • Florida Department of Transportation • The Planning Commission

The MPO is directly responsible for making sure federal and state dollars spent on existing and future transportation projects and programs are based on a continuing, cooperative and comprehensive transportation planning process. All transportation projects and programs for Tampa, Temple Terrace, Plant City and Hillsborough County go through this planning process. The obligation to provide information and consider public input in decision-making is explicit in federal regulations. This process includes timely public notices, complete access to information, full access and input to key decisions, and supports early and continuing involvement of the community. The Public Participation Plan (PPP) describes the MPO’s public participation strategies and techniques to inform and involve the public in the transportation planning process. The following principles, developed in conjunction with best practice standards for public involvement, guide the PPP: Provide Opportunities for Involvement. Avenues for involvement will be open, meaningful and organized so as to provide an environment that encourages convenient and comfortable participation. Consideration of needs for accessibility, scheduling, location, format and language of informational materials will be structured to allow informed, constructive exchanges with clear definition of the information being presented. Participants will be provided information so they more clearly understand the trade-offs and will be encouraged to grapple with the many competing transportation objectives.



114

Be Inclusive of Constituencies. Determine stakeholders and target audience. Identify strategies to bring the information to these groups. Efforts to reach new and existing constituencies include continuing outreach to those with accessibility issues (physical or language) as well as minority, low income, elderly, youth communities and neighborhoods or groups that may be affected by proposed projects. Use creative techniques to engage the audience in discussion and interaction regarding topical issues. Be Responsive to Participants. MPO forums will facilitate discussion that directly corresponds to the participants and

their available time. Informational materials should be clear, concise and address the concerns of the participants. Information will be available in sufficient detail to allow citizens to form and express their independent views. The results of all public involvement activities will be documented and given full consideration in all MPO decision-making as well as conveyed to the implementing agencies for their consideration.

Provide a Predictable Process. The planning process will be understandable and known well in advance. This consistency in our process will allow the MPO staff, citizens and officials to plan their time and effectively apply their resources.

Be Creative and Flexible. The direction and effectiveness of this program should be reviewed periodically to ensure that it meets the needs of the public and the MPO. This program should evolve to include new avenues of communication to augment the public outreach efforts of the MPO. Maximize Exposure, Minimize Costs. The Hillsborough County MPO is committed to coordinate this process with local, federal and statewide public involvement processes wherever possible to enhance public consideration of the issues, plans and programs while reducing redundancies and minimizing costs.



1

The mission of the Hillsborough MPO is to develop a comprehensive long range transportation plan that supports the mobility needs and economic development of the community that:

• Preserves the neighborhoods;

• Protects the environment;

• Enhances the community’s quality of life;

• Promotes usage of public transportation;

• Cooperates with and coordinates between the community and agencies to enable the plan to work.

Integral to the plan are policies that guide development of a balanced transportation system that is inclusive of the public’s opinions. Engaging the public in the transportation decision-making process is the vision that drives the Public Participation Plan. Communication regarding the range of choices for the future, the role transportation improvements can play in securing that future to the public, agencies, constituencies and affected communities and allowing for multiple avenues of public feedback are the foundation on which the goals and objectives of the MPO are built.

It is a priority for this MPO that all citizens in Hillsborough County be given the opportunity to participate in the transportation planning process, including low income individuals, the elderly, persons with disabilities and persons with limited English proficiency.



116

Who is an LEP individual?

Individuals who do not speak English as their primary language AND who have a limited ability to read, speak, write or understand English.

BBAACCKKGGRROOUUNNDD AANNDD LLAAWW Limited English Proficiency (LEP) is a term used to describe individuals who are not proficient in the English language.

Federal Law:

Title VI of the Civil Rights Act of 1964 –

National Origin Discrimination Against Persons with Limited English Proficiency –

and (Presidential) Executive Order 13166

require federal departments and agencies to develop and make available guidance on how recipients of federal funds should

assess and address the needs of LEP individuals seeking assistance.

The US Department of Transportation (DOT) developed guidance titled A Policy Guidance Concerning Recipients’ Responsibilities to Limited English Proficient Persons. The intent of this guidance was to ensure persons in the United States are not excluded from participation in DOT-assisted programs and activities simply because they face challenges communicating in English.

The intent of this Limited English Proficiency Plan is to ensure access to the planning process and information published by the MPO where substantial numbers of residents in Hillsborough County do not speak or read English proficiently. The production of multilingual publications and documents and/or interpretation at meetings or events will be provided to the degree that funding permits based on current laws and regulations.



117

Laws and Policies Guiding Limited English Proficiency Plans As part of Metropolitan Planning Organization certification by the Federal Highway Administration and the Federal Transit Administration, the LEP Plan will be assessed and evaluated. The following matrix illustrates these laws, policies and considerations:

Title VI of the Civil Rights Act of 1964

Limited English Proficiency Executive Order 13166

• Federal Law • Federal Policy

• Enacted in 1964 • Signed in August 2000

• Considers all persons • Considers eligible population

• Contains monitoring and oversight compliance review requirements

• Contains monitoring and oversight requirements

• Factor criteria is required, no numerical or percentage thresholds

• Factor criteria is required, no numerical or percentage thresholds

• Provides protection on the basis of race, color, and national origin

• Provides protection on the basis of national origin

• Focuses on eliminating discrimination in federally funded programs

• Focuses on provided LEP persons with meaningful access to services using four factor criteria

• Annual Accomplishment and Upcoming Goals Report to FHWA

• Annual Accomplishment and Upcoming Goals Report to FHWA



FY 2009 & 2010 UPWP Hillsborough County MPO 118

DDEETTEERRMMIINNIINNGG TTHHEE NNEEEEDD As a recipient of federal funding, the Hillsborough MPO must take reasonable steps to ensure meaningful access to the information and services it provides. As noticed in the Federal Register/ Volume 70, Number 239/ Wednesday, December 14, 2005/ Notices, there are four factors to be considered in determining ‘reasonable steps’: 1. The number and proportion of LEP person in the eligible service area;

2. The frequency with which LEP persons come in contact with the program;

3. The importance of the service provided by the program; and

4. The resources available and overall MPO cost.

The US DOT Policy Guidance gives recipients substantial flexibility in determining what language assistance is appropriate based on a local assessment of the four factors listed above. The following is an assessment of need in Hillsborough County in relation to the four factors and the transportation planning process.

1. The number and proportion of LEP person in the eligible service area The first step towards understanding the profile of individuals that could participate in the transportation planning process is a review of Census data. The next two tables display the primary language and number of individuals that have LEP. For our planning purposes, we are considering people that speak English ‘not well’ or ‘not at all’ at home. Only the top four language groups for each jurisdiction are displayed.

Table 1: Limited English Proficient Persons in the MPO Planning Area and local jurisdictions

Derived from Table 19 from Summary File 3 of the 2000 Census of Population and Housing, US Census Bureau

Jurisdiction Population 5

years old & older Number of

LEP Persons Percentage ofLEP Persons

Plant City 27,604 1,692 6.13%

Temple Terrace 19,770 555 2.81%

Tampa 283,068 15,453 5.46%

Unincorporated Hillsborough County 600,834 24,369 4.06%

Countywide 931,276 42,069 4.52%



FY 2009 & 2010 UPWP Hillsborough County MPO 119

Table 1 shows the number and percent of persons with regard to their English Language skills for the municipalities and portions of counties within the Hillsborough County Metropolitan Planning Organization area. As seen, over four percent of the MPO area population is not proficient in English.

Plant City has the greatest concentration of LEP persons – over six percent. This may be related to the large migrant populations in and around Plant City. In contrast, Temple Terrace has a relatively low concentration with under three percent LEP persons.

Table 2: Language Spoken at Home by Limited English Proficient Persons - Hillsborough County

Derived from Table 19 from Summary File 3 of the 2000 Census of Population and Housing, US Census Bureau

LEP Persons

Spanish Language

Indo-European Languages

Asian & Pacific Islander

Languages Other

Languages

5-17 years old 3,913 344 205 24

18-64 years old 26,255 2,147 2,418 293

65 and older 5,709 457 242 62

Total 35,877 2,948 2,865 379

Percentage of all LEP Persons 85.3% 7.0% 6.8% 0.9%



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Table 2 shows the actual number and percent of LEP persons by language spoken at home. Of the LEP persons within the MPO area, over eighty-five percent speak Spanish at home, making this the most significant percentage of the county’s population.

Seven percent speak an Indo-European language, like Urdu, Hindi, Portuguese, Bengali, Russian, Persian or German.

Another seven percent speak Asian and Pacific Islander languages, like Chinese, Korean and Japanese, with less than one percent speaking other languages at home.

2. The frequency with which LEP persons come in contact with the program The small, but growing, size of the LEP population in this region could increase the probability of future contact with the MPO. Though targeted specifically at outreach events, current contact with LEP individuals is relatively infrequent. In areas with more concentrated LEP populations, LEP individuals often attend MPO events with English-speaking family members (often their children), or our community and agency partners at these events are often bilingual and have translated as needed. To date, no requests have been made by either individuals or groups directly to the MPO for Spanish or other language interpreters or publications. The MPO currently provides Spanish translation in the Citizens Guide: A Guide to Transportation Planning in Hillsborough County as well as on the MPO web site, www.hillsboroughmpo.org, so no direct requests are needed for LEP individuals to learn about the basic MPO planning process online. Arrangements have been made with staff of the Planning Commission and Hillsborough County’s Citizen Action Center to act as interpreters for Spanish phone call inquiries on an as-needed basis. To date, the Citizen Action Center has never been used.



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3. The importance of the service provided by the program

MPO programs use federal funds to plan for future transportation projects, and therefore do not include any service or program that requires vital, immediate or emergency assistance, such as medical treatment or services for basic needs (like food or shelter). Further, the MPO does not conduct compulsory activities (applications, interviews or other activities prior to participation in our programs or events). Involvement with the MPO or its committees is entirely voluntary.

The MPO must ensure that all segments of the population, including LEP persons, have been involved or have had the opportunity to be involved in the transportation planning process. The impact of proposed transportation investments on underserved and under-represented population groups is part of the evaluation process in use of federal funds in three major areas: a biennial Unified Planning Work Program, a five-year Transportation Improvement Program, and a Long Range Transportation Plan covering 20+ years. Inclusive public participation is a priority in other MPO plans, studies and programs as well. The impacts of transportation improvements resulting from these planning activities do have an impact on all residents. Understanding and involvement are encouraged throughout the process. The MPO is concerned with input from all stakeholders, and every effort is made to make the planning process as inclusive as possible. As a result of the long range transportation planning process, selected projects receive approval for federal funding and progress towards project planning and construction under the responsibility of local jurisdictions or state transportation agencies. These state and local organizations have their own policies to ensure LEP individuals can participate in the process that shapes where, how and when a specific transportation project is implemented.



4. The resources available and overall MPO cost

Given the size of the LEP population in Hillsborough County and financial constraints, full translation of large transportation plan documents and maps is not appropriate at this time. However, continued growth of our county and its Spanish-speaking population makes offering Spanish translations in many areas a good community investment.

Therefore, the Hillsborough MPO intends to initiate a program to make the Executive Summaries for key documents available in Spanish. Key documents include the Long Range Transportation Plan, the Transportation Improvement Program and the MPO Transit Study. Executive Summaries may be presented in alternative formats, such as brochures or newsletters. In addition, public relations pieces like the Ride Guide: Your Guide to Getting a Ride in Hillsborough County will be translated into Spanish beginning with the 2008 edition. The Citizens Guide will continue to include a Spanish section as well.

The MPO will make efforts to partner with state and local agencies to provide language translation and interpretation services when practical within the scope of the funding available. In addition, the MPO will continue to make available Spanish translation of much of the MPO web site and will continue to pursue user-friendly multi-lingual applications compatible with the content management system currently used by the MPO and Planning Commission.



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MMEEEETTIINNGG TTHHEE RREEQQUUIIRREEMMEENNTTSS Engaging the diverse population within Hillsborough County is important. The Hillsborough County Metropolitan Planning Organization is committed to providing quality services to all citizens, including the Limited English Proficiency population we serve. Spanish has been identified as, by far, the most dominant language spoken by LEP individuals in this MPO’s service area. All language access activities detailed below will be coordinated in collaboration with the MPO Board and staff. Safe Harbor Stipulation

Federal law provides a ‘safe harbor’ stipulation so recipients of federal funding can ensure compliance with their obligation to provide written translations in languages other than English with greater certainty. A ‘safe harbor’ means that as long as a recipient has created a plan for the provision of written translations under a specific set of circumstances, such action will be considered strong evidence of compliance with written translations obligations under Title VI.

However, failure to provide written translations under the circumstances does not mean there is noncompliance, but rather provides a guide for recipients that would like greater certainty of compliance in accordance with the four factor analysis (page 6). Strong evidence of compliance with the recipient’s written translation obligations under ‘safe harbor’ includes providing written translations of vital documents for each eligible LEP language group that constitutes 5% or 1,000 persons, whichever is less of eligible persons to be served or likely to be affected or encountered. Translation of other documents, if needed, can be provided orally. The ‘safe harbor’ provision applies to the translation of written documents only. It does not affect the requirement to provide meaningful access to LEP individuals through competent oral interpreters where oral language services are needed and are reasonable to provide.



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Providing Notice to LEP Persons US Department of Transportation LEP guidance indicates that once an agency has decided, based on the four factors, to provide language services, it is important that the recipient notify LEP persons of services available free of charge in a languages LEP persons would understand. Examples methods for notification include: 1. Signage when free language assistance is available with advance notice

2. Stating in outreach documents that language services are available

3. Working with community-based organizations and other stakeholders to inform LEP individuals of the MPO’s services and the availability of language assistance

4. Using automated telephone voice mail attendant or menu to provide information about available language assistance services

5. Including notices in local newspapers in languages other than English

6. Providing notices on non-English-language radio and television about MPO services and the availability of language assistance

7. Providing presentations and/or notices at schools and faith-based organizations

Therefore, the Hillsborough MPO intends to initiate a program to make available interpreter services, free of charge, to include Spanish and sign language upon request at least three business days prior to MPO Board and committee meetings, workshops, forums or events which will be noticed on the MPO web site, meeting notices (packets), and using the following additional tools as appropriate: on signage, in public outreach materials, working with community-based organizations, in local newspapers, using HTV22, through the Hillsborough County school and library systems, Hispanic Liaison, and faith-based organizations.

The MPO is defining an interpreter as a person who translates spoken language orally, as opposed to a translator, who translates written language and transfers the meaning of written text from one language into another.



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Currently, notices are also placed in two newspapers that target minority audiences: La Gaceta, a weekly publication that is the nation’s only tri-language newspaper (English, Spanish and Italian) with a circulation over 21,000 with predominantly Hispanic readership; and The Sentinel, a newspaper aimed at the local African-American population which is published twice each week, and has a circulation over 30,000. Spanish language ads and other sources to reach LEP individuals will be investigated. Though the Florida Department of Transportation District Seven Limited English Proficiency Program suggests that the public must make requests ten days in advance of public meetings, the Hillsborough MPO will use a “three business days” notification statement in order to be most accommodating to the public, unless the three day notice becomes impractical to meet LEP assistance requests. At which time, this LEP Plan standard would be changed. Since many of our legal advertisements are published ten days prior to our meetings and meeting packets are not posted online and mailed out until seven days prior to a meeting, it would be unreasonable to expect an LEP individual to give the MPO ten days notice. When advertising public meetings, the MPO will use a special assistance services statement as follows:

Persons in need of special accommodations under the Americans with Disabilities Act or persons who require interpreter services (free of charge) for this meeting should contact Allison Yeh at 813/273-3774 x351 or [email protected] at least three business days prior to the meeting.

As covered under Title VI requirements for nondiscrimination, at each meeting, the MPO will provide Title VI material and include this material in an alternative language when applicable.



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Language Assistance & More As noted on page 10, the Hillsborough MPO intends to initiate a program to make the Executive Summaries for key documents available in Spanish. Key documents include the Long Range Transportation Plan, the Transportation Improvement Program and the MPO Transit Study. In addition, public relations pieces like the Ride Guide: Your Guide to Getting a Ride in Hillsborough County will be translated into Spanish beginning with the 2008 edition. The Citizens Guide will continue to include a Spanish section as well. One of the goals of the MPO’s Public Participation Plan is to provide user-friendly materials that will be appealing and easy to understand. Executive Summaries may be presented in alternative formats, such as brochures or newsletters, depending on the work product. It is expected that the translation of these documents will begin after the final English versions have been completed. In addition, Spanish language outreach materials from organizations such as federal, state, and local transportation agencies will be used when possible. In addition to servicing LEP persons identified as those who do not speak English as a primary language AND have limited ability to read, speak, write or understand English, the MPO makes special accommodations for hearing or visual impairments - provided under the Americans with Disabilities Act and/or Section 504 of the Rehabilitative Acts of 1973 – and those who are illiterate and protected under the Executive Order and Title VI.



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Ongoing MPO service standards include: • Transportation to and from MPO meetings and events for the transportation

disadvantaged • Coordination with the Planning Commission and Hillsborough County’s Citizen Action

Center to provide an interpreter for phone-in and walk-in customers • Coordination with partner agencies and special needs organizations to meet

requested needs • Alternative publications for persons with seeing or hearing impairments, upon

request, in formats such as audio transcription or Braille (may be limited to Executive Summaries of larger documents)

• Spanish translation of key MPO web site pages • Maintenance of the MPO web site to be accessible under WAI-AA and US Section

508, making use of World Wide Web Consortium standards, including XHTML and CSS

The MPO will initiate: • Creation of a list of inside and outside sources that can provide competent oral and

written translation services; • Analysis of the cost of these services, if any; and • Identify potential budget and personnel limitations pertaining to these services. Until the specific sources have been identified, FDOT District 7 recommends as a possible resource:

American Translators Association Florida Chapter

P.O. Box 14-1057 Coral Gables, FL 33114-1057

305/274-3434 (24 hour voicemail) MPO Staff Training The MPO will incorporate this LEP Plan into the Public Participation Plan at its next update. In order to establish meaningful access to information and services for LEP individuals, employees in public contact positions and those who will serve as translators or interpreters will be properly trained. Such training will be developed to ensure that staff is fully aware of LEP policies and procedures and are effectively able to work in person and/or by telephone with LEP individuals. MPO Board members will receive a copy of the LEP Plan and have access to training, assuring they are fully aware of and understand the plan and its implementation.



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LLIIMMIITTEEDD EENNGGLLIISSHH PPRROOFFIICCIIEENNCCYY DDIISSCCRRIIMMIINNAATTIIOONN CCOOMMPPLLAAIINNTT PPRROOCCEEDDUURREE Title VI of the Civil Rights Act of 1964, as amended, prohibits discrimination on the basis of race, color and national origin in programs and activities receiving federal financial assistance. As a sub-recipient of the Florida Department of Transportation (FDOT), the Hillsborough County Metropolitan Planning Organization (MPO) has in place the following discrimination complaint procedure:

1. Any person who believes that he or she, or any specific class of persons, has been subjected to discrimination or retaliation by any Hillsborough County MPO programs or activities, as prohibited by Title VI of the Civil Rights Act of 1964, as amended, and related statutes, may file a written complaint. Note: If you believe you have been discriminated against by another branch of the Hillsborough County Government, please contact the Hillsborough County Equal Opportunity Administrator at 813/272-6554. All written complaints received by the MPO shall be referred immediately by the MPO Title VI Specialist to the FDOT District 7 Title VI Coordinator for processing in accordance with approved State procedure.

Written complaints may be sent to:

Gena Torres

Hillsborough MPO Title VI Specialist 601 E. Kennedy Blvd., 18th Floor

Tampa, Florida 33602

2. Verbal and non-written complaints received by the MPO shall be resolved informally by the MPO Title VI Specialist. If the issue has not been satisfactorily resolved through informal means, or if at any time the complainant(s) requests to file a formal written complaint, the Complainant shall be referred by the MPO Title VI Specialist to the FDOT District 7 Title VI Coordinator for processing in accordance with approved State procedures.

3. The MPO Title VI Specialist will advise the FDOT District 7 Title VI

Coordinator within five calendar days of receipt of the allegations. The following information will be included in every notification to the FDOT District 7 Title VI Coordinator:

(a) Name, address, and phone number of the Complainant (b) Name and address of the Respondent (c) Basis of complaint (i.e., race, color, national origin, sex, age, disability,

religion, familial status or retaliation)



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(d) Date of alleged discriminatory act(s) (e) Date complaint received by the MPO (f) A statement of the complaint (g) Other agencies (state, local, or federal) where the complaint has been

filed (h) An explanation of the actions the MPO has taken or proposed to

resolve the allegation(s) raised in the complaint

4. Within ten calendar days, the MPO Title VI Specialist will acknowledge receipt of the allegation(s), inform the Complainant of action taken or proposed action to process the allegation(s), and advise the Complainant of other avenues of redress available, such as the FDOT Equal Opportunity Office (EOO).

5. Within sixty calendar days, the MPO Title VI Specialist will conduct and

complete a review of the verbal or non-written allegation(s) and based on the information obtained, will render a recommendation for action in a report of finding s to the MPO Executive Director.

6. Within ninety calendar days of the verbal or non-written allegation(s)

receipt, the MPO Executive Director will notify the Complainant in writing of the final decision reached, including the proposed disposition of the matter. The notification will advise the Complainant of their right to file a formal complaint with the FDOT EOO, if they are dissatisfied with the final decision rendered by the MPO. The MPO Title VI Specialist will also provide the FDOT District 7 Title VI Coordinator with a copy of this decision and summary of findings.

7. The MPO Title VI Specialist will maintain a log of all verbal and non-written

complaints received by the MPO. The log will include the following information:

(a) Name of Complainant (b) Name of Respondent (c) Basis of complaint (i.e., race, color, national origin, sex, age, disability,

religion, familial status or retaliation) (d) Date of verbal or non-written complaint was received by the MPO (e) Date MPO notified the FDOT District 7 Title VI Coordinator of the

verbal or non-written complaint (f) Explanation of the actions the MPO has taken, or proposed, to resolve

the issue raised in the complaint



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APPENDIX D Disadvantaged Business Enterprise Program



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APPENDIX E Comments on Preliminary Draft



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UPWP Review Process The UPWP is developed per the guidelines in the Florida Department of Transportation Metropolitan Planning Organization Program Management Handbook. This Handbook specifies a process for coordinating with partner agencies and providing an opportunity to review the UPWP before its adoption. A preliminary draft of the UPWP was distributed to the following agencies, governments and organizations: Bay Area Commuter Services, Inc. City of Plant City City of Tampa City of Temple Terrace Federal Aviation Administration Federal Highway Administration Federal Transit Administration Florida Department of Environmental Protection Florida Department of Transportation Hernando County MPO Hillsborough Area Regional Transit Authority Hillsborough County Hillsborough County Aviation Authority Hillsborough County City-County Planning Commission Hillsborough County Environmental Protection Commission Pasco County MPO Pinellas County MPO Polk TPO Sarasota/Manatee MPO School District of Hillsborough County Tampa Bay Regional Planning Council Tampa Port Authority Tampa-Hillsborough Expressway Authority UPWP Comments and Responses Federal Transit Administration Region IV We have reviewed the transit planning component provided in the above MPO’s DRAFT UPWP sent to us with cover letter from FDOT dated March 19, 2008. We appreciate the detail provided and have no immediate comments other than the following noted interests. Pls. note we are interested in the MPO’s perspective (along with HART’s) on advancing transit service, approp. modes and coordinating land uses in critical corridors in the region and any progress in updating the development of the 10 year Transit Development Plan with HART as described in the UPWP. Thanks again to the MPO for their attention to detail and your/their work in furthering public transit. Federal Highway Administration General Comments

1. Overall the MPO is commended for a very thorough draft UPWP.

2. In the introduction, please include a discussion of the planning tasks to be performed with funds under Titles 23 and 49. Title 23 is referenced, but Title 49 is not.

MPO Response: a reference to Title 49 has been included in the introduction.

3. Throughout the entire document, the MPO uses the following method to describe the end dates or milestones for a specific task (Year 1, Q2). This method may prove to be confusing for the average reviewer/reader, especially since fiscal/operating/calendar years vary. It would be helpful, if in the final draft of this document the MPO includes timeframes (i.e., January – March



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2009) to reflect a more accurate illustration of (quarters/years) and/or timeframes for the completion of tasks.

MPO Response: timeframes have been changed as suggested.

4. There are multiple milestone/target dates missing from a number of end products (i.e., pages 19, 23, 40, 52 …). In the final copy of this draft please ensure that milestone/target dates are given for all end products. And please pay particular attention to Page 59 which is missing end dates/milestones for the majority of the end products provided.

MPO Response: milestone/target dates have been added.

5. It is not clear in the Budget Tables provided how the MPO has accounted for the Federal matching funds. According to the MPO Handbook, the state of Florida has chosen to use toll credits as a soft match to the federal funds. In the final draft of this UPWP, please include the FDOT soft match funds. * This soft match must be reflected in the table as a separate column.

MPO Response: with FHWA and FDOT concurrence, the soft match amounts are included in a footnote.

6. There was no mention made of corrective actions or recommendations from the federal certification or the annual joint certification. Please review and include these, if appropriate.

MPO Response: Section II – Organization and Management – now makes reference to the annual joint certification, and a copy of the certification statement has been included in Appendix F.

7. On task items that include previous work with (2008) listed as the year completed, should it be assumed that all of these tasks will be completed before June 30, 2008?

MPO Response: yes, these are tasks listed in the current UPWP to be completed in the current fiscal year ending June 30, 2008.

Specific Comments 8. Cover Page: on the cover page of this draft, please change the Federal Aid Project number to

(46) in order to reflect the current UPWP fiscal year.

MPO Response: the cover has been changed.

9. Page 3: The MPO is to be commended for listing a compendium of reports, studies, brochures available via the MPO’s website. This list helps to demonstrate the MPO’s efforts to keep the public abreast of its planning activities.

10. Page 3: Planning Priorities for the Planning Area. Please note that there are no federal emphasis areas and only one State planning emphasis area related to transit for the current fiscal year.

MPO Response: the list of notable planning activities addresses the one State planning emphasis area, the Transit Quality of Service Evaluation, under Task 2.5 – Transit and TDM Planning.

11. Page 5: the MPO is to be commended for its Public Involvement and Agency Coordination process, as described on Page 5. The detail used in describing how public involvement was solicited and encouraged in the update of this UPWP is a welcomed illustration.

12. Page 43: Couldn’t the second and third bullets listed under the methodology section be combined?

MPO Response: they have now been combined as the second bullet under Task 6.3.

13. Page 46: It appears the cost for this task does now adequately reflect the cost of end products listed. Please provide more detail which would better illustrate how the cost of this task will be reflected in the end products produced.

MPO Response: The end products have been elaborated upon under Task 7.1 - Support Decision-Making & Monitor Feedback. For example, each year the MPO prepares for, convenes, and follows up from more than 100 regularly scheduled meetings of the MPO and its committees. Reference is also made to translation and other services as needed to comply with ADA, Title VI and LEP requirements,



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14. All Agreements or Certifications including Debarment and Suspension, Contracts, Grants and Cooperative Agreements, Title VI agreements and DBE statements should be signed and dated, and included in the document.

MPO Response: once adopted, the final UPWP will include these documents, signed and dated.

FDOT Review of Hillsborough MPO Draft UPWP Submittal Comments – April 10, 2008 General Notes and Comments for Overall Document 1. I suggest you add TBARTA as a partnering agency to several significant tasks including the

LRTP update 3.1 and the regional tasks.

MPO Response: TBARTA has been added to the list of responsible agencies for the referenced tasks.

2. I have noted that task 6.2 Socioeconomic (SE) Database update includes modification of SE data based on TBARTA plans. Would this be the follow up of validation of data produced in the 2007 report “2050 Transit Concept Plan”?

MPO Response: No, this would be revisions based on an adopted TBARTA Master Plan, to the extent it might influence development in Hillsborough County.

3. End products along with milestones or anticipated completion dates are the heart of this document. The “products” this funding will deliver needs clearer definition reflecting what will be produced in the form of documentation with reports/studies and how these will be measured in implementation or effectiveness in year two.

MPO Response: End products have been defined and/or clarified for all tasks.

4. Several tasks include activities from various planning areas that have in the past been separate tasks. One example is task 2.2 Multi Modal Planning that includes bike and pedestrian activities combined with freight goods movement and intermodal transit facilities. We suggest these be separate tasks.

MPO Response: Multi Modal Planning has been separated into Task 2.3 – Bicycle and Pedestrian Planning, Task 2.4 – Intermodal/Freight Planning, and Task 2.5 – Transit and TDM Planning.

5. The “previous work” completed section of each task would reflect what was accomplished in the last UPWP cycle. Some products are included throughout from 2005 that I suggest be eliminated (task 1.1, 2.1).

MPO Response: With the exception of the LRPT update in 2004, products from 2005 have been eliminated.

Cover

6. The federal reference in the title should read (PL-059-46).

MPO Response: the title has been changed accordingly.

Table of Contents

7. Appendix C – listing in contents should include LEP Program if it is your intent to approve as part of this document.

MPO Response: the table of contents has been changed accordingly.

MPO Resolution #2008

8. Florida State Statue reference should read Section 339.175(9) and federal regulations CFR Section was updated to 450.308. The resolution would also need to include reference to Title VI, DBE and LEP programs if they are also to be approved/updated at the same time.

MPO Response: the MPO resolution has been changed accordingly.



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Introduction and Tasks Overview Planning Priorities

9. Regional Plans and Programs – It is recommend you include reference to partnering with TBARTA as a significant priority.

MPO Response: a reference to TBARTA has been added.

10. Public Involvement – Your reference to Title VI policy statement is great, however I also recommend you include the language for LEP/ADA here “Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services (free of charge) should contact Allison Yeh at 813-272-5940, [email protected] at least 10 working days in advance of the Public Meeting.”

MPO Response: This has been included as recommended.

11. A second section of this speaks to Title VI. The program is to be updated annually and not every three years as listed. Additionally, it indicates that adoption of the FDOT program is expected to be complete in Aug. 2008. If you will be including the adoption of this program in your UPWP resolution, this language needs to be in agreement with that process.

MPO Response: the language in this section has been revised to reflect annual updates.

12. In the area of public involvement, can you include any instances of public involvement that may have been provided outside of the MPO meetings, perhaps from the public transportation workshops that were held in various forums/locations around the county and at difference times of the day to attract involvement?

MPO Response: this section speaks to how the public was involved in preparing the UPWP. The transportation workshops were part of the Transit Concept for 2050 noted under the Status of Comprehensive Transportation Planning Activities.

13. Planning Factors – Though there were no planning emphasis areas, I provided in the kick-off booklet, FHWA’s “Vital Few” as significant to the planning process. I recommend these be included in this narrative section and table 1. The three must do’s are safety, environmental stewardship and streamlining, and congestion mitigation.

MPO Response: a section has been added addressing FHWA’s “Vital Few” Goals.

14. Planning Tasks in Introduction – Section 3.8.2 of the handbook recommend that tasks to be performed under Titles 23 and 49 Federal Transit act be identified in this section.

MPO Response: A description has been added to the introduction to address this comment. For additional details please refer to Section IV – Funding and Budget. Tables 3a and 3b illustrate funding by source, including FTA 5303 funds.

15. Growth Management Tasks - Task 7 is listed however please clarify what products are relative to growth management.

MPO Response: the reference to Task 7 has been removed.

16. Recommend adding task 5.1 Corridor and Sub-Area Studies to this list.

MPO Response: Task 5.1 has been added.

17. Table 1 – All items listed in the planning factors relate to the FDOT planning program and these are not checked off accordingly.

MPO Response: the FDOT Planning Program has been added with all planning factors checked.

Organization and Management of the Planning Process

18. Inter-Agency Coordination – Hillsborough County is listed without reference to a specific department/area. Please clarify.

MPO Response: Hillsborough County has numerous departments, as do other local governments listed, and the MPO coordinates with various functional areas as required by each task. The list



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of responsible agencies in each task description has been revised to refer to the appropriate Hillsborough County departments.

Agreements

19. The list of agreements should include the Joint Participation Agreement with FTA for section 5303 funds as per section 3.8.3 of the handbook.

MPO Response: the referenced Joint Participation Agreement has been added.

Appendix A

20. Certifications and assurances are written for a one-year period and this is a two year document. Some of these can cover both years. Please note accordingly. The Section 5303 budget table would also need to be for two-years.

MPO Response: the certifications and assurances have been revised to cover two years.

Work Program

Task 1.1

21. Since the Title VI and DBE programs are going to be updated as part of the UPWP, it would be Apr-Jun 2009 and Apr-Jun 2010. If you plan to include LEP, also mention it here.

Certifications are not correctly referred to in “completed” it would read Joint State & MPO Certification (2007) and end products would include Federal TMA Certification (2009) and the State and MPO Joint certification again for (2010).

In end products an independent audit for both years is listed, is this an MPO or County independent audit referred to, please clarify.

MPO Response: the task description has been revised accordingly. The reference is to the independent audit conducted for the County.

Task 2.1 Congestion Management & ITS

22. Since congestion management and ITS are two distinct activities, I recommend that these be broken into two separate tasks as they were last year.

I’ve noted the update to the Congestion Management System Performance Report as an end product; will the end products also include an update to the Measures of Effectiveness report and document accomplishments?

Advise what end product you would anticipate from the CMP Steering Committee you have planned.

When you evaluate the effectiveness of strategies from corridor studies, will this generate an end product.

MPO Response: this task has been separated into Task 2.1 – Congestion Management Planning and Task 2.2 – ITS Planning. Under Task 2.1, the update to the Congestion Management System Performance Report will document the measures of effectiveness and accomplishments, but the technical memorandum on measures of effectiveness was a one-time survey and will not be repeated. The CMP Steering Committee will oversee the preparation of the Congestion Management System Performance Report. The Congestion Management System Performance Report will evaluate and document the effectiveness of implemented strategies.

Task 2.2 Multi-Modal Planning

23. This task combines several distinct activities; bike and pedestrian initiatives, freight planning and goods movements, intermodal transportation facilities, as well as public transit planning items such as HART’s Transit Development 10 year plan, Jobs Access/Reverse Commute Programs and transit quality of service evaluation needed for the LRTP. These all require coordination and were all separate tasks last year. I am recommending these be separated and are significant enough to warrant their own independent planning activities.

MPO Response: Multi-Modal Planning has been separated into Task 2.3 – Bicycle and Pedestrian Planning, Task 2.4 – Intermodal/Freight Planning, and Task 2.5 – Transit and TDM Planning.



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Task 4.1 Transportation Improvement Program

24. Coordination should include not only agencies but also local governments listed in your methodology and providers of freight movement and transit operators.

MPO Response: the task description has been revised accordingly.

Task 5.1 Corridor and Environmental Studies

25. I would suggest that a product of this task that includes ETDM would serve the needs plan of the development of the LRTP update, task 3.1. Suggest these be inter-related. The end products related to this need to be defined, e.g. recommendations for projects for the LRTP will be a specific named product.

What “product” will the kick-off of the Downtown Plant City Mobility Strategy produce, suggest you list (same comment for uploaded data to support GIS).

MPO Response: the end products include recommendations for projects to be considered in the development of the LRTP and purpose and need statements for new projects in the LRTP update. The kick-off of the Downtown Plant City Mobility Strategy will result in a scope of services, which is now included as an end product.

Task 6.1 Multi-Modal System Database

26. Here again, suggest products be named, e.g. “incorporation of multi-modal LOS” – would this be an LOS report?

Analysis of bike and pedestrian trends would seem to be a bike and pedestrian task activity and therefore suitable to that task; this analysis does not have a year listed.

MPO Response: the end products now refer to a refined database incorporating multi-modal LOS, and a data set of bicycle and pedestrian counts by FY 2009, April – June).

Task 6.2 Socioeconomic & Land Use Conditions Database

27. Recommend adding language to the effect that the MPO will get the land use information from the Planning Commission and/or local governments.

MPO Response: the task description has been revised accordingly.

Funding and Budget Tables

28. Table 2 and 3a and 3b need to be tied together for the average reader; e.g. if $1,496,466 are year 1 PL funds as listed in table 2, you should be able to identify this number on table 3a instead of adding the three numbers to calculate.

Table 3a should include the total value of each task on the line so it ties directly back to the task page total.

Table 4a and 4b should read SPR-PL (46) and (47).

MPO Response: The tables have been revised accordingly.

Appendices

29. Please note that your final UPWP will need to include your signed certification statement along with recommendations (handbook section 3.8.6).

MPO Response: the final UPWP includes signed certifications.

Final Submittal

30. The final UPWP submittal will need to include documentation of the endorsement or approval by the TAC, CAC, and the MPO by way of resolution or meeting minutes.

MPO Response: Appendix G has been added to document endorsement or approval by the TAC and CAC. The MPO’s adoption is documented by the resolution on page iii.



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FDOT Review of Hillsborough MPO Draft UPWP Submittal Comments – May 5, 2008 Introduction - Public Participation

1. Reference to Title VI policy statement is great, however, as previously mentioned, I also recommend you include the language for LEP/ADA here “Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services (free of charge) should contact Allison Yeh at 813-272-5940, [email protected] at least 10 working days in advance of the Public Meeting.”


2. DBE Plan – If it is the MPOs intention to provide an annual update of this document with this UPWP process, it would be necessary to provide an updated signature to this program.

MPO Response: once the UPWP is adopted, an updated signature will be provided.

3. Bike and Pedestrian Activities - I’ve noted that analysis of bicycle and pedestrian counts and crash studies appears on task 2.3 for FY 2010, Apr – Jun as well as task 6.1 for 2009, Oct-Dec. Will this analysis be done twice within this time horizon?

MPO Response: No; Task 6.1 has been clarified to refer to a data set and mapping of bicycle and pedestrian crashes as an end product, and Task 2.3 has been revised to refer to the analysis of such data.

4. Task 5.1 Corridor, Sub-Area & Environmental Studies lists an end product of “recommendations for projects to be considered for the LRTP”. Who are these recommendations being collected from and using what methodology?

MPO Response: generally, the project recommendations will come out of corridor, sub-area and environmental studies sponsored by state and local agencies. PDE studies incorporating stakeholder and public input are one example. Another example may be recommended mitigation measures or alignments derived from ETDM screening of candidate projects.

5. The LEP Program (on page 125) has the discrimination complaint procedure for this program. Suggest you include LEP in the title of the discrimination procedure to distinguish from the Title VI program, if it were to differ in the future it would keep it clear.


6. UPWP review process - FHWA comments are not included, these will need to be in the final document.

MPO Response: the FHWA comments are included in the final UPWP.

7. Funding and Budget Tables – I think it is important for the average reader to understand and tie together the financial tables. The figures from one to the other are not easy to match with adding some figures. Table 2 and 3a and 3b need to be tied together; e.g. if $1,496,466 are year 1 PL funds as listed in table 2, you should be able to identify this number on table 3a instead of adding the three numbers to calculate.

Table 3a should include the total value of each task on the line so it ties directly back to the task page total.

MPO Response: the tables have been revised accordingly.

Tampa Bay Regional Planning Council – Intergovernmental Coordination and Review The draft UPWP was summarized by the Regional Planning Council, concluding with a Finding of Consistency: “TBRPC staff reviewed this program for consistency with the Council’s adopted growth policy, Future of the Region, A Strategic Policy Plan for the Tampa Bay Region and found it consistent with the following Council policies: 5.1, 5.6, 5.9, 5.22, 5.31, 5.64, and 5.67.” Council adopted May 12, 2008.



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APPENDIX F Joint Certification Statement



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To Be Provided



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APPENDIX G TAC and CAC Endorsement of UPWP



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Excerpt from the draft minutes of the Hillsborough County MPO Citizens Advisory Committee meeting of May 14, 2008: ACTION ITEMS

A. Unified Planning Work Program (UPWP) for 2008 - 2010 Ms. Allison Yeh, MPO Staff, stated that this is the third and final draft of the UPWP. The UPWP is the MPO’s business plan and is effective July 1, 2008 through June 30, 2010. The total amount of funding for 2009 is $3,132,212 and includes roll forward from prior year. The total amount for 2010 is $2,123,387. The MPO Board must approve as part of the UPWP, an MPO Resolution Approving UPWP; TDTF Planning Grant Resolution; Title VI – Non Discrimination Policy; Limited English Proficiency Program (LEP); Disadvantaged Business Enterprise Program (DBE) and FDOT / MPO Joint Certification. Ms. Vizzi made a motion to approve the UPWP Draft and forward to the MPO for adoption. The motion was seconded by Mr. Plotkin and carried.

Excerpt from the draft minutes of the Hillsborough County MPO Technical Advisory Committee meeting of May 19, 2008: ACTION ITEMS

B. FY 2007/08 Unified Planning Work Program (UPWP) for 2008-2011 Ms. Allison Yeh, MPO Staff stated that this is the third and final draft of the UPWP. The UPWP is the MPO’s business plan and is effective July 1, 2008 through June 30, 2010. The total amount of funding for 2009 is $3,132,212 and includes roll forward from prior year. The total amount for 2010 is $2,123,387. The MPO Board must approve as part of the UPWP, an MPO Resolution Approving UPWP; TDTF Planning Grant Resolution; Title VI – Non Discrimination Policy; Limited English Proficiency Program (LEP); Disadvantaged Business Enterprise Program (DBE) and FDOT / MPO Joint Certification. Ms. Jones made a motion to approve the UPWP Draft and forward to the MPO for adoption. The motion was seconded by Mr. Griffin and carried.



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FISCAL YEARS 2008/09 & 2009/10 TWO-YEAR UNIFIED … … · UNIFIED PLANNING WORK PROGRAM AND BUDGET...

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