Fiscal Year 2018 Proposed Annual Budget · State Constitutional Amendment of 1978 (Headlee...
Transcript of Fiscal Year 2018 Proposed Annual Budget · State Constitutional Amendment of 1978 (Headlee...
As Presented by the City Manager to the City Council
April 12, 2017
Electronic Document
Fiscal Year 2018 Proposed Annual Budget
HOLLAND CITY COUNCIL
Prepared in accordance with Chapter 9, Section 9.4 through 9.5 of the Charter of the City of Holland
and State of Michigan Public Act 2 of 1968, as amended through Public Act 493 of 2000
CITY OF HOLLAND, MICHIGAN
ANNUAL BUDGET
For the Fiscal YearJuly 1, 2017 - June 30, 2018
Nancy De BoerWayne KlomparensQuincy ByrdMyron TretheweyJay PetersBrian BurchBrian LynnTodd WhitemanDavid Hoekstra
MayorCouncil Member, At LargeCouncil Member, At LargeCouncil Member, First WardCouncil Member, Second WardCouncil Member, Third WardCouncil Member, Fourth WardCouncil Member, Fifth WardCouncil Member, Sixth Ward
TABLE OF CONTENTS
CITY OF HOLLAND ANNUAL BUDGETFISCAL YEAR 2018
MANAGEMENT INTRODUCTION & FINANCIAL OVERVIEW
Budget Overview - Introductory: Organization Vision and Mission 2 City Manager's Budget Message 3 Organizational Chart 29 Population Trends 30 Trends of Significant Revenues 31 Financial Policies and Guidelines 36 Budget Process 39 Budget Events by Calendar Month 40
PROPERTY TAXES
Tax Limitation Formula Computations: State Constitutional Amendment of 1978 (Headlee Amendment) - City of Holland 42 State Constitutional Amendment of 1978 (Headlee Amendment) - DDA 43 State of Michigan Act 5 of 1982 (Truth-in-Taxation Amendment) - City of Holland 44 State of Michigan Act 5 of 1982 (Truth-in-Taxation Amendment) - DDA 45 2017 (FY2018) Property Taxable Valuation Roll Delineated by Property Classification 46 2017 (FY2018) Property Taxable Valuation Roll by School District and County 47 2017 (FY2018) Property Taxable Valuation Roll Delineated by Property Type 48 Brownfield Redevelopment Authority Tax Increment Financing Plans 53 Property Tax Rate and Levy 56 Property Assessment Rolls Expressed as Taxable Valuations 57 1% Property Tax Administration Fee 58 Downtown Development Authority (DDA) Property Assessment Roll, Tax Rate & Tax Levy 59 Assessments by Percentage and Class 60 Millage Rate History - City of Holland 62 Millage Rate History - All Taxing Units 64 Comparison of Taxable Valuation, Operating Levy and Operating Budget 65 Supplemental Information - Ten Largest Taxpayers 66
FUND SUMMARIES
Budget Fund Structure 68 Department / Fund Relationship 69 Fund Descriptions 70 Funds by Type with Proposed Appropriations 79 Financing Sources, Uses & Ending Fund Equity Across All Funds 80 Budget Summary of Sources and Applications Across All Fund Types 82 Revenue and Expenditure Summaries - Governmental Funds 86 Fund Equity Estimates - Governmental Funds 88 Revenue and Expense Summaries - Proprietary Funds 89 Fund Equity Estimates - Proprietary Funds 91 Working Capital Estimates - Proprietary Funds 93 Revenue, Expenditure and Fund Equity Estimates - Component Units 94 Financial Summary - Governmental and Component Unit Funds 95
- i -
TABLE OF CONTENTS
CITY OF HOLLAND ANNUAL BUDGETFISCAL YEAR 2018
FUND SUMMARIES (cont.)
Financial Summary - Enterprise Funds 98 Financial Summary - Internal Service Funds 99
GENERAL FUND SUMMARY
General Fund - Fund Summary 101 General Fund - Funding Sources 103 General Fund - Funding Uses 105
GROUPS
Summary of All Groups 111
MANAGEMENT & ADMINISTRATION
Introduction 115 Group Summary 117 City Council 118 City Manager's Office 123 Elections/Voter Registration 129 City Attorney 132 City Clerk's Office 134 Human Resources 137 Boards and Commissions 140 Economic Development Assistance 141 Human Relations Commission 144 Contingencies 154 CATV - Public Access TV Fund 156 Line Item Budget 158
FISCAL SERVICES
Introduction 165 Group Summary 167 Finance 168 Independent Audit 171 Property Assessing 173 Treasurer 175 Insurance - Unallocated 176 Pension Bonds 177 Transfers to Other Funds 178 Budget Stabilization Fund 179 Revolving Cash Assistance Fund 180 City Hall Employees Benefit Fund 181 Line Item Budget 182
- ii -
TABLE OF CONTENTS
CITY OF HOLLAND ANNUAL BUDGETFISCAL YEAR 2018
PUBLIC SAFETY
Introduction 189 Group Summary 191 Combined Public Safety Summary - General Fund 192 Police Criminal Justice Training Fund 200 Police Employees Benefit Fund 201 Fire Vehicle and Equipment Pool Fund 202 Line Item Budget 203
TRANSPORTATION
Introduction 209 Group Summary 211 Streets Division-Operations/Maintenance 212 Transportation-Management/Engineering 215 MVH Major Streets & Trunkline Maintenance Fund 217 MVH Local Streets Fund 218 Allegan County Road Tax Fund 219 Ottawa County Road Tax Fund 220 Street Improvements Reserve Fund 221 Downtown Snowmelt Operating Fund 223 Railroad Depot Operations Fund 225 Municipal Airport Facilities & Management Fund 226 Public Transit Facilities & Management Fund 228 Transportation Employees Benefit Fund 229 Centralized Vehicle/Equipment Fund 230 Line Item Budget 233
COMMUNITY & NEIGHBORHOOD SERVICES
Introduction 248 Group Summary 250 Planning & Zoning Office 251 Environmental Health & Inspections 254 Construction Inspections 257 Social Services Assistance 260 Housing & Neighborhoods 261 8th Street Market 264 Downtown Parking System Fund 267 Downtown Development Authority-Mainstreet Fund (Component Unit) 269 Downtown Principal Shopping District Fund 272 Dangerous Structures Fund 274 Solid Waste Recycling Fund 277 Brownfield Redevelopment Authority Fund (Component Unit) 279 Line Item Budget 282
- iii -
TABLE OF CONTENTS
CITY OF HOLLAND ANNUAL BUDGETFISCAL YEAR 2018
PARKS & RECREATION
Introduction 297 Group Summary 299 City Hall & Grounds 301 Cemeteries 303 Parks & Recreation Administration 306 Recreation Division 307 Parks Division 309 DeGraaf Nature Center 311 Cultural Activities Assistance 314 Civic Center 315 Cemetery Perpetual Care Permanent Fund 317 Herrick District Library Taxation Fund 318 Windmill Island Gardens Fund 319 Park & Cemetery Employees Benefit Fund 323 Holland Historical Trust Fund (Component Unit) 324 Line Item Budget 327
UTILITY FUNDS
Board of Public Works: Introduction 340 Group Summary 342 Electric Fund 344 Wastewater Fund 348 Water Fund 352 Summary of All Organizational Units Within the Three Utility Funds 356 Electric Transmission & Distribution & Fiber Optics 357 Wastewater 358 Water 359 Administrative and General 360
INTERNAL SERVICES FUND
Introduction 361 Group Summary 363 Technology Services Fund 364 Fuel Dispensing Fund 368 Postage Services Fund 370 Telephony Services Fund 373 Compensated Absences Fund 374 Summary of Risk Management 376 Employee Workers Compensation Insurance Fund 379 Employee Disability Insurance Fund 380 Employee Health and Dental Insurance Fund 381 Vehicle Insurance Fund 382 Property Insurance Fund 383
- ix -
TABLE OF CONTENTS
CITY OF HOLLAND ANNUAL BUDGETFISCAL YEAR 2018
INTERNAL SERVICES FUND (cont.)
General Liability Insurance Fund 384 Line Item Budget 385
CAPITAL PROJECTS
Introduction 393 Service Group Summary 396 Municipal Capital Projects 397 5-Year Capital Improvement Program 398 Street Improvements Capital Projects Fund 402 Listing of Specific Street Capital Projects (2016 through 2022) 404 Sidewalk Improvements Capital Projects Fund 414 Utilities 5-Year Capital Improvement Program 415 Line Item Budget 416
APPENDICES
Appendix A - Personnel Personnel Summary 418 Full-Time Employee Trends (Includes Part-Time A) 419 Part-Time Employee Trends 422 FTE Summary by Department 423 FTE Summary by Service Group and Fund 424 Part-Time Summary by Department 426 Part-Time Summary by Service Group and Fund 427
Appendix B - Capital Outlay Capital Outlay - Controlled Type Items 456 Capital Outlay: Management & Administration 461 Public Safety 462 Transportation 463 Parks & Recreation 464 Internal Funds Group 465 Board of Public Works Utilities 466
Appendix C - Debt Service Legal Debt Limitation and Margin 470 Performance Measures 471 Debt Service Funds - Across All LTGO Bond Issues 472 Debt Service - Taxation & Cash Control 473 Debt Service - Building Authority Construction Bonds 474 Debt Service - Act 99 Purchase Agreement 475 Debt Service - Special Assessment Bonds (Summary of Outstanding Issues) 476 Detail of Remaining Debt Requirements 480 Line Item Budget 491
Appendix D - Glossary of Terms 494
- x -
> ORGANIZATION MISSION / WORK PLAN PROCESS
> CITY MANAGER'S BUDGET MESSAGE
> ORGANIZATIONAL CHART
> POPULATION TRENDS
> TRENDS OF SIGNIFICANT REVENUES
> GUIDE TO THE BUDGET PROCESS ANDFINANCIAL POLICIES
> BUDGET CALENDAR
BUDGET OVERVIEW
INTRODUCTORY
-1-
Organizational Vision and Mission Statements
In 2006, the City Council developed a vision statement.
Vision Statement
A vibrant, world class community in a beautiful lakefront environment where people work together celebrate community and realize dreams.
Mission Statement
Maximize Livability.
Belief Statement
As employees of the City of Holland, we will . . . Maintain respect for each other and the public. Foster a progressive environment where employees are strongly encouraged to
reach their full potential. Perform each responsibility with pride and integrity. Continually improve channels of communications both internally and externally. Encourage participation by all in the development and improvement of services. Strive for excellence and satisfaction in public services. Recognize our strengths and weakness and how we can learn from them. Build upon our diversity and experiences as we prepare for the future.
-2-
C I T Y M A N A G E R B U D G E T M E S S A G E:
April 7, 2017
Honorable Mayor Nancy De Boer and Members of the City Council:
It is my pleasure to submit the FY 18 Budget to the City Council for your consideration (July 1, 2017 to June 30, 2018). This budget and multi-year financial plan would not have been possible without the help of Finance Director Vagle, Assistant Finance Director Price, their entire Finance Team, the Leadership Team serving as the Budget Team (a budget think-tank), and the City’s dedicated and professional staff. Everything you need to form an opinion on Holland’s fiscal affairs is contained in this Budget Message. Please do not hesitate to call upon Tim Vagle, Finance Director or me for any questions ([email protected] 616-355-1377 or [email protected], 616-355-1312).
Executive Summary
The overall intent of this budget is to provide the citizens of Holland with the best possible programs and services within the City’s financial means while maintaining Holland’s sense of place.
The total General Fund expenditures are recommended to be $20,999,674 to be paid for by revenues of $20,932,182. Although the revenues in FY 18 do not cover the expenditures, the addition of $67,492 of fund balance from FY 17 will enable next year to balance. (FY 17 is currently projected to end the budget year with a $78,659 addition to fund balance.)
General Fund revenues will be 3.3% less than last year. General Fund expenditures will follow suit and drop 2.7%. The primary reason is a reduction in pension funding from the General Fund’s operating millage.
This year’s budget is intended to:
1. Address payment of unfunded accrued pension liability;2. Fund City Council goals such as additional public safety services, a fourth K-9 dog for the
Police Division, and additional Human Relations assistance;3. Institutionalize improved training programs within the Fire Service;4. Address succession planning in the Finance Department; and5. Tackle deferred investments for the Civic Center via debt service for the new Civic Center
Place renovations.
Despite an improving economy, FY 18 was not an easy year to fund. Growth restricted by Proposition A remained under 1% for a second year in a row (0.3% in FY 17 and 0.9% in FY 18).
A transfer of $67,492 in funds not spent in the current fiscal year (FY 17) is needed to cover expenditures, partly due to the impact of paying off pension debt of $19 million through pension obligation bonding. This payment will effectively eliminate the accrued liability left over after closing the City’s two remaining defined benefit retirement plans (Police and Fire). Rather than achieving an overall savings which occurred with the General Group, paying off the total public safety unfunded liability actually results in $440,000 more in expenditures being due in FY 18 -- and for
-3-
the next twenty (20) years -- depending on future pension fund earnings. Stabilizing long-term pension expenditures and removing legacy costs is the primary public purpose for this action.
Forward progress toward the City Council’s goals and for administrative operations this year was also made possible by adjusting fees and making operational changes.
See below for a list of new budgetary changes and recommendations for FY 18. Seeing these larger changes is intended to provide insight into the budget puzzle and to illuminate your policy discussions.
Major Changes in General Fund Revenue Position from Last Fiscal Year
Estimated addition to General Fund Balance from last year $ 67,492Property Taxes
1. Growth in revenues permitted by Proposal A (0.9%) $ 75,726 2. New Construction/Property Sales (uncapped) $126,033
Overall growth in Taxable Value (2.4%) $ 201,759 Additional Dividend from the Holland Board of Public Works $ 446,016 New Available Debt Service Funds (One-time windfall last year) $ 338,211 Fees and Charges-New (approximate) $ 100,000 Intergovernmental (Revenue Sharing growth) $ 57,854 Other (Budget Stabilization Fund --One-time Transfer) $ 50,000
Total Major New General Fund Revenue for FY 18 $1,261,332
Major Changes in General Fund Operating Expenditures from Last Fiscal Year
New Pension Annual Debt Service via Unfunded Liability Solution $ 440,000 New Civic Center Debt $ 327,474 Health Insurance Increase (7%) $ 190,900 Civic Center Marketing Contract $ 50,000 Restoration of Fire Training & Safety Officer Position (half year) $ 48,200 New Interim Deputy Finance Director (Succession Plan; half year) $ 46,300 Re-Write Zoning Code based on new Master Plan $ 37,500 New K-9 $ 22,000 New Administrative Assistance for Human Relations $ 25,200
Total Major New Costs for FY 18 $ 1,187,574
The net difference between the new revenues and expenditures relate primarily to general inflationary increases and various one-time expenditures like the zoning code-rewrite.
Key Variables
Fund Balance: Use of the expected last year-end fund balance of $67,492 (FY 17) is recommended for next year (FY 18). The City has 21% of expenditures on hand within the existing fund balances. When the General Fund balance of $3,699,295 is added to Budget Stabilization reserves ($963,786), the total becomes $4.7 million in reserves. An auditing rule of thumb is to maintain 15% to 25% of expenditures in reserves.
-4-
These carried-over amounts will specifically be earmarked to fund a mid-year replacement of the former Fire Training and Safety position ($48,200) and the new (fourth) K-9 police dog ($22,000).
Significantly, a $10,000 contribution to the Holland Film Group was requested at a recent Council meeting and is also included in the total budgeted expenditures. ($15,000 was requested.)
Debt Service Fund: The Debt Service Fund received an unexpected windfall from the Essential Services tax true-up last fall of $338,211. Refunding of bonds provided additional savings resulting in a Debt Service fund balance of $690,000. It is suggested that these excess funds be used over the next three years to cover the Civic Center bond costs until FY 21, when the debt owed drops off due to repayment of a 2011 Streets bonding, and the Public Safety and Transportation buildings.
Staffing Study: The draft Management, Organizational Structure, and Efficiency Study (MOSES) will likely recommend several hundred thousand in new personnel expenditures. New operating recommendations are also expected from the MOSES Report - - many of which could potentially be implemented and not increase expenditures. These recommendations would begin to be implemented following Council’s detailed review during the Council meeting scheduled for the first night of the budget study sessions.
Any new recommended staff positions could likely be phased in over the next five years - - depending on funds available, Council’s priorities to be determined in the budget study sessions, and operating changes.
Note: The new staffing already included in the FY 18 Draft Budget involves public safety (Fire Training and Safety Officer position) and Finance Department succession planning. Fire and Police were not covered by the MOSES study. Given the shared focus on succession planning, hiring an Interim Deputy Finance Director would address leadership of the Finance Department in the near future. (Both of these new positions are recommended to be hired at mid-year). Lastly, Human Relations assistance is recommended to return to pre-Recession levels given the enormous work associated with recent national events. The need for these changes pre-date the MOSES study.
Enough information is provided in this budget document that follows to enable your consideration of funding other policy alternatives, if Council would like to adjust these priorities. The recommended new personnel total is $119,700 in FY 18.
FY 18 - FY 20 Revenue Options As an alternative to the above personnel additions, see the revenue options below if City Council would like to fund the entire MOSES study immediately or to handle the major new FY 18 expenditures a different way (until existing debt drops in FY 21):
1. Temporarily Increase the Millage for three years; or
2. Re-orient Existing Millage and Fund Balancesa. Use the millage dedicated to the Fire Station Sinking Fund (0.2585) to
help cover Public Safety Pension unfunded liability ($266,286); andb. Use a portion of the remaining General Fund Balance each year to
balance the budget until debt drops off and debt millage can be translatedto operating millage; or
-5-
3. Hybrid Option of Fund Balance Use, Fees, and Cost Reductions(Recommended)
a. Use a combination of Fund Balances (General Fund carryover from FY 17of $67,492 and a portion of the Debt Service Fund Balance of $690,000);
b. Increase a combination of fees ($100,000); andc. Reduce a combination of costs ($90,000).
Snowmelt: Growing the use of snowmelt remains a long-term financial goal. Snowmelt for the College Avenue sidewalk gap from 8th Street to 7th Street is included in the Municipal Capital Improvement Fund for $75,000. These assessments will need to increase by 2 or 3 cents/square foot (between 5-7%) for FY 18.
Five-Year Financial Plan: Although the Summary Chart of Overall Fiscal Health in Section II shows a decline in key fund balances, the Five-Year Financial Plan provided in Attachment B shows increased fiscal stability over last year.
-6-
New Council Goals to be Realized in FY 18 (As per February 15, 2017 Approval)
Shown below are the Goals and Action Steps determined by the City Council in February. AllCouncil goals are being addressed in one way or another within the limits of current finances. See the bolded notes for items funded in FY 18. Most of the other items are expenditure neutral and will be done administratively.
Administrative Goals:
Develop a Structure, Staffing & Succession Plan that is fiscally sustainable and empowersthe City Manager to execute City Council’s goals.
Action: Completion of Management Organization Structure & Efficiency Study (MOSES).
(Concluded and will be presented April 12, 2017) Study Session evaluation planned. Governance Model Evaluation (A Governance Training program is included for $10,000 in
the City Council budget).
Financial Goals:
City Council will prioritize the City buildings for staff to develop a maintenance and capitalplan in the context of revenues and debt service.
Action: Create a full inventory of City buildings including:
- Assessed condition of each building (example - PASER Rating Model forbuildings)
- Determine total annual cost to maintain target building quality levels AND toreplace ($50,000 is included in the Municipal Capital Improvement Fund for formal buildingassessments and software. $483,000 is included for capital maintenance of facilities in FY18.)
- Provide existing revenue projections and debt service in addition to the CivicCenter and Greenhouse projections.
Parks Goals:
City Council will prioritize parks projects for staff to execute a 5-year maintenance and capitalplan.
Action: Create a Full Inventory of City Parks including:
- Assessed condition of each park (example - PASER Rating Model for Parks)(Included at no extra cost.)
- Determine total annual cost to maintain target park quality levels ($75,000 in theMunicipal Capital Improvement Program to “Fix It First” as well as $110,000 in basicimprovements and capital maintenance.)
- Contextualize and rationalize NEW Capital recommendation(s) based on thecurrent Parks Master Plan, Sustainability Framework and Accessibility. ($555,000is included in the Municipal Capital Improvement Program related to implementing the Five-Year Parks Plan priorities.)
-7-
Public Safety Goals: City Council will approve the sale of bonds to support the full funding of the remaining
unfunded pension obligations.
Action: Research and determine cost and timing of selling bonds to fully fund the Pension
Liability. (Planned for FY 18. Debt service will adjust upward by a full 1.0 mill to enable. Net new cost to the General Fund is $440,000 for police and fire pension obligation bonds.)
City Council will ensure the implementation of a fully staffed K9 unit/team. (Included for
$22,000). City council will evaluate the costs of increased Community Policing efforts, additions to
Public Safety staffing (minimum shift levels), and determine if staffing increases will be funded and approved. (A Fire Training and Safety Officer position is re-instituted at mid-year for $48,200. Vacant since 2007.)
Action: Research total annual costs and evaluate the need for additional Public Safety
Headcount and Structure Changes. (Planned for the FY 18 Public Safety Services Study to be conducted internally.)
Holland Board of Public Works (HBPW) Goals: HBPW Board and City Council alignment on a sustainable process, not a project, driven
approach, to determine the annual transfer amount in annual dollar terms or percentages.
Action: Joint sessions with HBPW Board and City Council (First one is planned before June 30).
Successfully implement Fiber Internet to Downtown Holland based on the business case and begin tracking results.
Action: Implement engineering plan and fully fund Fiber Internet Downtown Holland. (The
Holland Board of Public Works intends to complete this fall, with existing reserves to be recovered via new customers based on a 39% take rate minimum.)
Street Goals: Approval of a streets and sidewalk construction plan for staff to return to and maintain a 20-
year maintenance and capital plan.
Action: 20-year Streets Plan and funding annual cost. (Included and continued for the second year
at $4,000,000 million and 7.25 miles in the Streets Funds.) Sidewalks repair and infill annual cost. (Included at a 100% increase to $75,000 per year in
the Municipal Capital Improvement Fund.) Traffic study (two-way on 7th and 9th) (Included at a City share of approximately 25%, or
$50,000.) Evaluate existing truck routes.
-8-
Downtown Goals: Determine and align the best Downtown Management Structure including the PSD, DDA,
Farmers Market, Civic Center, etc. (Fairbanks to Waterfront)
Action: Civic Center Place Management (Economic Development potential with
collaborative/expansive management) ($50,000 for a potential contractual marketing contract is included in the General Fund to pre-sale the facility for two-years.)
6th Street Development Opportunities ($50,000 is included in the Streets funds for plan preparation and permitting.)
Waterfront Vision ($25,000 of special planning funds is included in the Municipal Capital Improvement Fund).
Review Downtown management (Included in the DDA, PSD, Civic Center line-items and 8th Street Marketplace funds for a national search of improved models and a resulting stakeholder charrette for a total of $10,000 this summer.)
Review assessment of hotels. Find PSD outside funding/sponsorships for events.
Economic Development Goals: Determine the appropriate level of internal vs. external involvement in Economic
Development efforts within the City and set specific targets for both.
Action: Internal Focus/Review of Lakeshore Advantage. (Need Quarterly Meetings & City Point-
of-Contact). Small/local business development support. City-owned properties reviewed comprehensively. (Underway) 6th street development opportunity (see above). Affordable Housing (What are the right questions to ask developers?) (Will be developed
at no cost). Schools: Pre-K-16, Destination Education, and Ready for School. (From an economic
standpoint). Community Relations Goals: Formalize City of Holland and K-12+ Education Relationships.
Action: Council evaluate and determine the objective(s)/structure of a formal committee.
• Review issues and pressures for the Human Relations Commission (Additional funding
is included to return to a model used for Youth and Human Relations/International Relations from pre-2012 for $25,200 in the Human Relations budget. International Relations funding is scaled back by $15,000 until a more robust return on investment can be determined and/or a merger occurs with Human Relations Commission.)
Action: Evaluate inconsistencies in language in regard to non-discrimination across the
Charter and ordinances as part of current recodification. Review of changing requests from residents and available resources / support.
-9-
Note: Priorities from FY 17 that are still in progress and that are not in conflict with the above are shown in
Attachment A and will be further addressed in FY 18 as well.
--End of Executive Summary--
-10-
I. Background and Bottom Lines for FY 18
A. Revenues and Expenditures
The recommended FY 18 budget is in deficit unless balanced with a General Fund surplus use of $67,492. A healthy fund balance is maintained ($4.7 million or 21% of annual expenditures). The annual inflationary rate established by the state of Michigan through Proposal A for all property was 0.9% this year. In other words, if there was no change in property ownership or major building improvements made, residential property owners would only see a 0.9% increase in their City taxes. The City’s overall new development and redevelopment growth exceeded this average, yet adding these two outcomes resulted in only $201,759 of growth. Real property taxable value growth is thereby estimated to be approximately 2.4%.
This budget continues to assume full replacement revenue of the former Personal Property tax via the Essential Services Assessment. MCL 211.1051 thru MCL 211.1061 with a slightly smaller amount than last year’s original General Fund budget ($844,694). Total General Fund revenue is down 3.3%. This is due to the vagaries of accounting needed to properly reflect the new unfunded pension obligation payments coming from the expected pension obligation bond borrowing recommended later this year. These total revenues include state statutory revenue sharing, the $6,296,016 million of ownership dividends from Holland Board of Public Works (HBPW), and new growth in taxable value listed in the Executive Summary. The unfunded pension liability for the General Group employees was paid down in FY 16 and enabled the City’s overall operating costs to decrease as well (by 2.7%). The opposite will occur by paying off the public safety defined benefit plans due to their greater magnitude of debt ($19.5 million). A total of $440,000 of new expenditures per year for twenty years (20 years) is estimated to be required.
B. Replacement Positions and Operating Improvements
The recommended budget includes three (3) replacement positions. Given the cutbacks of the last decade and consistent with the 2016 and 2017 Retreat discussions, there is a need to strategically fund these renewed positions. The General Fund budget includes $119,700 of new recommended funding for an increase of 2.5 full time equivalents (FTE) at mid-year:
1. A Fire Department Training and Safety Officer (replacement for a retirement in 2007); 2. An Interim Deputy Finance Director (a Succession plan for the Finance Director); 3. A part-time Administrative Aide for Human Relations (replacement of a 2012 cut).
Succession planning is relevant for multiple departments and will continue to be a goal for FY 19 and FY 20.
C. Major Capital Projects
It is important for the City to continue to reinvest in its basic infrastructure. Relentless progress toward this theme influenced the FY 15 through FY 17 budgets and remains true for the FY 18 budget. Major recommended projects include 7.25 miles of roadway, including South Shore reconstruction (2 miles) and resurfacing (5.25 miles); the Greenhouse Replacement project ($250,000 in FY 17 and $250,000 in FY 18); the Civic Center Place Renovations and Construction ($12.75 million total, $8.5 million from general property taxes); DeGraaf Nature Center Improvements ($330,000); and Windmill Island Gardens replacement water line ($410,000). The Windmill Island Gardens Connector Path and Bridge is planned with accrued funds and grants, if Holland Charter Township secures a bridge touch down location.
-11-
D. FY 18 Budget Sources and Uses for the Future
The total budget sources are $186,380,474 and uses are $172,245,928. This is a balanced budget, yet the use of $335,681 of various fund balances are recommended. These funds will primarily support numerous capital improvement projects, yet several will balance operating budgets. The General City operations account for $49,657,358 in sources, excluding use of fund balances, and $57,933,840 in uses. The City’s HBPW utility funds account for $136,723,116 in sources, excluding use of fund balances, and $114,312,088 in uses.
E. FY 18 Tax Rate
The operating millage dropped to 7.3494 mills due to payback of the Police and Fire proposed closed groups and their unfunded liability through the sale of pension obligation bonds. The debt service levy increased a corresponding amount. After twenty years in operation as a District Library, a public vote to create a separate taxing entity and authorize an operating millage rate of 1.5 mills was approved by voters in August 2016, effective in the July 2017 tax year. Accordingly, this millage will no longer be shown as a City of Holland millage. The new distribution of the tax rate is indicated below:
F. Comparative Tax Rates
A review of City tax rates to comparable communities in West Michigan is shown in Attachment D. Holland is ranked 14th lowest out of 55, in the bottom one–quarter of Michigan mid-size communities. Out of seven communities that are lower in West Michigan, three (3) have a local option income tax (Muskegon, Grand Rapids and Walker).
II. Financial Summaries for FY 18 Operations
A. Summary of Overall City Fiscal Health for FY 18
The table below summarizes the long-term financial goal for major reserves and capital funds, as well as indicating progress being made given the improved revenues and expenditure controls.
PROPERTY TAX LEVY MILLAGE RATES
CITY OF HOLLAND FY 12 FY 13 FY 14 FY 15 FY16 FY 17 FY 18 Percent Change
Operating Levies: General 9.5089 9.6585 9.6585 9.5000 9.5000 8.3494 7.3494 -11.98% Total Operating 9.5089 9.6585 9.6585 9.5000 9.5000 8.3494 7.3494 -11.98%
Capital Levies: Property Acquisition 0.0000 0.0000 0.0000 0.0000 0.000 0.0000 0.0000 0.000 Street Improvement Projects 1.0000 1.0000 1.0000 1.3669 1.4268 1.4268 1.4268 0.000 Sidewalk Improve. Projects 0.0500 0.0500 0.0500 .0500 0.0500 .0500 0.0500 0.000 Municipal Capital Projects** 0.2004 0.1343 0.2360 .2459 0.3128 0.0570 0.0570 0.000 Fire Station Funds (MCIF) 0.2585 0.2585 0.2585 0.2585 0.000 Total Capital 1.2504 1.1843 1.2860 1.9213 2.0515 1.7923 1.7923 0.000
General Obligation Debt 2.1277 2.8936 2.8069 2.3400 2.2198 3.629 4.629 27.56 Total City of Holland 12.8870 13.7364 13.7514 13.7613 13.7713 13.7707 13.7707 0.00
HERRICK DISTRICT LIBRARY Operation Levy * 1.1000 1.1000 1.1000 1.1000 1.1000 1.1000 0.0000 0.000 Debt Service Levy * 0.1630 0.1721 0.1571 0.1472 0.13562 .1393 0.0000 0.000 Total Herrick District Library 1.2634 1.2721 1.2571 1.2472 1.2372 1.2393 0.0000 0.000 Airport Authority * 0.1000 0.1000 0.1000 0.1000 0.0992 0.0985 0.0985 0.000 TOTAL MILLAGE RATES 14.2500 15.1085 15.1085 15.1085 15.1085 15.1085 13.8692 -8.200
* May be adjusted before final approval of budget. ** Includes Fire Station reinvestment of 0.2585 mills in FY 15, FY 16, FY 17 & FY 18
-12-
All Funds will post small declines in fund balances in FY 18 with the exception of the Municipal Capital Improvement Fund and the Debt Service Fund that are intended to be used. These numbers demonstrate a managed use of fund balances with an overall fiscal stability intent.
B. City General Fund Overview for FY 18
The operating millage is reduced consistent with the closed group pension payoff (7.3494 mills). The reserves remain in good shape ($3,716,129). The total General Fund Revenue is recommended to become $20,932,182; this is a 3.3% reduction from the amended budget in FY 17. General Fund expenditures compared to last year declined to $20,999,674 or 2.7% from FY 17 amended budget. A surplus of $67,492 is projected to be used from June 30, 2017. In addition, the Budget Stabilization Fund for the General Fund is estimated to end the year at $1,038,786 compared to its former high point of $1,016,820 in FY 10. A FY 17 transfer of $200,000 will cover the costs of the Interim Deputy Finance Director, with corresponding planned transfers to the General Fund totaling $200,000 in FY 18-20. This fund traditionally addresses unforeseen losses created by appeals to the Michigan Tax Tribunal. The purpose of the Budget Stabilization Fund is to assist in weathering these types of financial situations as per Sec. 2-110 (c) of the City Ordinance. The Budget Stabilization ordinance states: to prevent a reduction in the level of public services or in the number of employees when in preparing the budget for the next fiscal year, the City’s estimated revenue does not appear sufficient to cover estimated expenses. This is true due to the pension obligation repayment bump of $440,000. An operating transfer of $80,000 from the Cable Television (CATV) Fund will be made to the General Fund in FY 18, this compares to $115,000 in FY 17 and FY 16, $126,900 in FY 15; and $100,000 in FY 14. The difference is funding for a Public Information Coordinator position which will now be paid from the CATV Fund instead of the General Fund. Another key variable is the dividend from the Holland Board of Public Works each year ($6,296,016). Again this year, 0.25% or $273,740 is reserved to be transferred to the Holland Energy Fund to address the Community Energy Plan’s continued implementation.
Fund Highest Point & Year
Actual Balances in
FY 11
Actual Balances in
FY 12
Actual Transfers/Balances in FY 13
Actual Balances in
FY 14
Actual Balances in
FY 15
Actual Balances in
FY 16
Estimated Fund
Balance at 6/30/17
Estimated Fund
Balance at 6/30/18
Dashboard
Budget Stabilization Fund
$1,872,659 in 2003
$936,026
$720,877
$300,000
$983,286
$981,213
$963,786
$1,113,786
$1,038,786 ↓
MCIF*
$3,406,629 in 2016
$1,139,894 $352,386 $1,644,036 $657,005 $1,123,194 $3,406,629 $1,507,701 $319,654 ↓
Legacy Funds
NA NA NA NA $1,327,926 $1,099,175 $1,239,543 $1,024,001 $856,001 ↓ General Fund
$4,042,039 in 2013 $3,195,836 $3,496,281 $4,042,039 $3,716,988 $4,001,230 $3,704,962 $3,783,621 $3,716,129 ↓
Debt Service Fund
$975,314 in 2011 $975,314 $519,930 $252,744 $199,807 $224,854 $298,035 $690,878 $441,945 ↓
-13-
In addition to the above summarized statements, the Departmental Action Plans appear in the individual departmental sections later in this budget.
C. City Outside Agencies
The Holland Historic Trust remains funded at $100,000. Some of the Community Development Block Grant (CDBG) funding remains shifted from funding Neighborhood Connectors to low income assistance.
*Both of these changes are related to funding Neighborhood Connectors, yet the accounting has been changed from CBDG funding to using HBPW dividend funds.
D. Holland Board of Public Works Budgets for FY 18 (Adapted from presentation by David Koster, General Manager, to the Holland Board of Public Works on March 6, 2017.)
In accordance with the Holland City Charter, and in accordance with best business practices, the Holland Board of Public works (HBPW) develops and submits an annual budget for inclusion with the General City Budget each fiscal year. The Holland Board of Public Works Board approved a $6,296,016 million in dividend distribution to the City on March 6, 2015 of which 0.25% ($273,740) is due to be slated by the City Council to be placed into the Holland Energy Fund.
Description:
The budget for Fiscal Year 2018 has been prepared by staff and reviewed in detail by the HBPW Board of Directors' Budget Subcommittee. During the process of developing the budget, the utilities are evaluated and a financial plan is established to meet their specific needs. For the electric utility, approximately 54% of the annual operating expense is the cost of fuel and purchased power (including demand). Due to the
FUND
HBPW FY 12 5.5%
HBPW FY 13 5.5%
HBPW FY 14 5.5%
HBPW FY 15 5.5%
HBPW FY 16 5.75%
HBPW FY 17 5.75%
HBPW FY 18 5.25%
GEN FUND $3,950,000 $4,351,200 $4,590,804 $4,904,000 $4,952,000 $5,195,000 $5,622,276 MCIF* $357,040 $300,000 $400,000 $440,000 $400,000 $400,000 $400,000 HEF** 0 0 0 0 $245,000 $255,000 $273,740 TOTAL $4,307,040 $4,651,200 $4,990,800 $5,344,000 $5,597,000 $5,850,000 $6,296,016
FY 12 Request
Agencies Funding Category
FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18
$160,750 17 Social Services $97,000 $0 $0 $0 $0 $40,000* $40,000
$124,080 15 Cultural Activities (4th of July Fireworks)
$73,600 $8,045 $8,045 $8,200 $8,200 $8,000 $8,200
$235,239 1 Holland Historical Trust $235,239 $117,600 $89,000 $250,000 $89,000 $100,000 $100,000
$47,000 1 Economic Dev. – Lakeshore Advantage
$47,000 $47,000 $50,000 $50,000 $75,000 $50,000 $50,000
$85,940 9 CDBG – Outside Agencies $56,250 $48,500 $50,000 $52,200 $30,000* $0 $0
$653,009 43 Total $509,089 $221,145 $197,045 $360,400 $202,200 $198,200 $198,200
-14-
significant improvement in operating efficiency at the new plant, there is no plan to increase rates in FY 18. The projected increases over the four years following FY 18 are largely inflation driven, ranging from 0.5% in FY 19 to 1.0% for FY 20 – FY 22. For the water utility, the capital requirements for replacing aging distribution infrastructure continue to place a large demand on cash. The capital budget for water mains replacement for FY 18 is approximately $3.6 million, up from $2.3 million last year. The water unit growth is expected to grow by 5.2% overall, driven primarily by production water needs at Holland Energy Park. Although cash position is improving, meeting all capital and debt obligations requires planned rate increases. Currently, the plan is a 2.0% increase in FY 18 with similar rate increases in the following four years. The wastewater utility continues with lift station improvements and sewer main relining projects. The biosolids handling and the oxygen optimization projects will be complete by April 2017. A 4.9% increase in rates is required in FY 18 to meet the ongoing capital needs and the debt obligations. Rate increases averaging 3.6% are scheduled for the next four years. A cost-of-service study will be completed prior to the end of calendar 2017, and it is likely that higher increases will be recommended.
Following are the highlights of the proposed budget:
Electric Utility:
Operating revenues $111,380,568 Operating expenses $ 86,880,695 Net income $ 11,906,595 Fuel and purchased power (including demand)
are expected to be $ 46,029,743 or 54% of operating expenses.
Water Utility:
Operating revenues $ 10,389,409 Operating expenses $ 6,682,796 Net income $ 3,442,342
Wastewater Utility:
Operating revenues $ 11,396,322 Operating expenses $ 11,246,227 Net income $ 2,852,718
Contribution to the City is proposed to be $6,296,016, 5.75% of calendar year 2016 actual sales revenue from the electric utility. Wages and benefits represent 14.8% of combined total expenses, a decrease from 16.2% budgeted the previous year. The capital budget cash outlay for FY 18 is projected to be $17,815,776 with a related multiple year total project cost of $28,086,200. The amounts, summarized by major utility area are:
Various electric production related repairs $ 915,200 Distribution upgrades and replacements $ 5,107,239 Broadband improvements and extensions $ 1,145,000 Water Treatment Plant capital improvements $ 1,207,837 Water distribution improvements $ 4,242,000 Wastewater Treatment Plant capital improvements $ 1,646,000 Wastewater collection improvements $ 3,290,000 Administrative Capital for all utilities combined $ 262,500 Total $17,815,776
-15-
See also: https://cityofholland.civicweb.net/Portal/MeetingInformation.aspx?Org=Cal&Id=344 for additional highlights of the proposed budget.
Summary: FY 18 Proposed
Revenues Expenses Net Income Percentage (%)
Income to Expenses
Electric Utility $111,815,672 $99,909,077 $11,906,595 12%
Water $10,520,909 $7,078,567 $3,442,342 49%
Wastewater $14,386,535 $11,533,817 $2,852,718 25%
Total
$136,723,116
$118,521,461
$18,201,655
15%
III. Capital Action Plan Summaries for FY 18
A. Municipal Capital Improvement Program: (The three major categories are Council Goals, Infrastructure/Deferred Maintenance and existing Strategic Plans)
The primary new Council Goals are to implement and fully fund the Fiber Internet Downtown Holland, include building asset and parks capital funding, and fire station long-term maintenance plans, waterfront planning, sidewalk repair and infill funding, a comprehensive regional traffic study, Sixth Street Development planning, and the second year of the 20-year streets plan. Former funding priorities for a dog park at Van Raalte Farm. The primary Infrastructure/Deferred Maintenance items budgeted include greenhouse replacement with a grow house ($250,000 for the second fiscal year); Windmill Island Gardens water line ($410,000); City Hall Carpet/Chairs/Blinds/Security for $50,000; $75,000 in sidewalk repairs; and Historic District signs ($9,000), for example. One-time major purchases for the Police Division of $25,000 to share in the cost of replacing the Downtown Sound System and $190,000 for in-car camera replacements. The primary Strategic Plan capital goals include repairs on salt storage building ($130,000), new leaf recycling facility ($25,000); and wayfinding signage ($90,000) an overlap with the above deferred maintenance items and include street end improvements ($25,000), Parks and Recreation ($75,000 for a fix-it first approach), and tree planting ($50,000), for example. The Fix It First approach pertains to miscellaneous deferred patching, ball field repairs, playground equipment, signage, etc. Van Raalte building improvements are also included ($60,000).
B. Capital Equipment Replacement Fund
The Central Equipment FY 18 budget includes $793,700 for equipment and vehicle replacement. Revenue budgeted from sale of old vehicles and equipment is $133,500 for a net of $660,200. The equipment reserve balance by June 2018 is estimated at $300,000. It is important this balance be maintained to assure there are adequate funds available in the future to replace equipment and vehicles on schedule. The above includes a plow truck capable of being converted to a junior wing. The wing plows purchased over the last three years could enable an eventual staff reduction of two employees
-16-
through attrition as per the 2015 Parks, Recreation and Transportation Strategic Plan. A replacement plotter for $10,200 is planned in addition to a barcode tracking system ($12,000). Other major expenditures continue to include the annual fire truck replacement contribution of $100,000.
IV. Action Plan Highlights for General Fund Operating Funds
• Management and Administration: Funding for the Michigan Municipal League conference in Holland is planned ($6,500); Funding for the MML Host contract position is $4,000; Governance training ($10,000); Middle management training in the Human Resources budget ($5,000); FY 19 Retreat facilitation ($5,000); Sustainability Grid implementation contract with the Sustainability Institute ($8,000); Creation of a City Safety Committee; Co-op Program for high school students seeking a professional learning experience in Human Resources ($7,000); Re-codification of the city ordinances with General Code ($10,500); Continuing education for Certified and Masters Certifications in the Clerk’s Office ($3,665); Replacement E-Poll Books (15-17 Laptops) ($6,500); Welcoming / Family Link funding for materials ($1,000); Safety program, in collaboration with Holland Board of Public Works ($15,000), Re-institution of Human Relations staff funding at pre-2011 FTE levels ($24,400); Expansion of the Crisis Response team to include health care and more neighborhood collaboration ($2,000); Support Advocacy for Everyone (S.A.F.E.)($2,000); Community Network for Education (CNE) to promote and implement a vibrant Building Community Bridges Calendar ($2,000); Affordable Housing Neighborhood Laboratory to work with West Core neighborhood representatives ($1,500). Note: The IRC budget is funded at FY 15 levels ($12,000 less than FY 17) until such time as greater partnerships can be secured. Significantly, a $63,800 utility savings is expected from the Energy Performance Contract implementation. Further savings are expected for the next ten years. Schneider Electric, given the Energy Service Company (ESCO) approach accomplished last year, guarantees these savings. Project Clarity contributions of $60,000 were adjusted downward to a placeholder of $1,000 due to the $250,000 of storm water improvements included in the South Shore Reconstruction project planned this summer.
• Fiscal Services: Succession hiring is needed. With the Finance Director’s eventual retirement, it is
important to hire mid-year a person who can learn both the Assistant Director’s job as well as the Finance Director’s job and assist with both the FY 17 and FY 18 audits and the FY 19 and FY 20 budgets with the intent of eventually stepping into the Director’s role ($46,300).
• Public Safety: The FY 18 Police Division budget includes a fourth K-9 for a net of $22,000.
Reinstitution of a Fire Training and Safety Officer is included at mid-year in the Fire Division ($48,200). A $100,000 fire truck fund contribution, a four-officer WEMET investigative service, and a four-officer Community Policing services program is maintained. A $16,000 line-item for assisting new potential recruits to attend the Police Academy is included for the first time ever, due to increasing competition. Community policing activities are expanded. (Partly funded by community donations of $6,000).
• Transportation: The Transportation Department will construct a permanent leaf compost site on property not needed for utility purposes off of 48th. The second year of the 20-year streets plan is funded in the Streets Capital Projects Fund. One single axle -junior wing compatible plow truck will be replaced in the Centralized Vehicle Equipment Fund. A regional traffic study will be conducted with the Macatawa Area Coordinating Council (MACC) that includes evaluation of the one-way pairs and truck routes for $50,000 (City participation); Annual concrete sidewalk restoration and resurfacing of HMA pathways (Window on the Waterfront) and sidewalk infill in the Municipal Capital Improvements Fund will be included ($125,000 combined); Design for the reconstruction of Lincoln Avenue between 32nd Street and US-31 in addition to the reconstruction of Hope Avenue between 16th Street and Paw Paw Drive will be done; Asset management software to track complaints and work completed by street crews is funded ($20,000); Design of the reconstruction of 6th Street between Columbia Avenue and River Avenue, including College Avenue between 8th Street and 6th Street will be done ($50,000), and the full size scanner/plotter/copier combo machine ($10,000) will be replaced.
-17-
• Community and Neighborhood Services: Last year the Assistant Director’s position was eliminated in favor of adding a new full-time building inspector and a part-time Home Energy Retrofit Administrator. These changes remain for now. Additional recommendations are to fund a Zoning Code Re-write ($37,500 in first year). It is anticipated that planning will be strengthened with the new Director. An administrative plan recommendation will be forthcoming to sync with the MOSES report outcomes and the operating needs of the new departmental leadership. Further, a charrette or other land planning exercise regarding future land uses and development scenarios associated with the decommissioning of the JDY Power Plant is included ($25,000), as is becoming a Redevelopment Ready Community ($25,000).
• The CNS budget also includes the Principal Shopping District, the Downtown Development
Authority, and Parking Fund. Holiday décor will be addressed ($10,000 new). $20,000 for street scape replacement is included in the Downtown Development Authority budget. The DDA plans to fully implement the parking study recommendations ($17,000 for Parking Ambassadors) and to create a Downtown Annual Report. The PSD reduced the Ambassador program ($8,000) and economized to grow the fund balance by $17,700 to a total of $61,815. The PSD will also implement changes to the assessment policy and fund new marketing initiatives. The 8th Street Market budget will pick up expenses that the Civic Center used to cover as well as provide temporary trailer space during Civic Center construction. A $10,000 expense for a Downtown Stakeholder Charrette to review management models is shared between four of the Downtown funds.
• Parks and Recreation: Cemetery Fees are increased ($9,000). New fees and sponsorship opportunities will be secured ($102,000). A park development plan for Lakeview School Park will be developed with joint funding from Laketown Township officials ($5,000). The Myrtle and Thomas street ends will be improved ($5,000 in Municipal Capital Improvement Fund) and will include signage ($1,000). More time will be charged to the Island to better reflect services provided ($50,000).
• Technology Services: Implementation of an ARCGIS server to begin to push out data and
applications to City employees and the public via web browser ($10,000) and to upgrade existing backup appliance to new hardware and version ($25,000) is planned.
V. Snowmelt Fund
The FY 18 Budget is recommended to continue with the previously projected increases, yet will need more customers in future years for rate stability. A 5-7 % increase in revenue (2-3 cents/square foot) is thereby recommended for FY 18. The FY 18 annual operating budget is $385,015 with revenues of $298,014 and $87,001 of fund balance after the above costs are taken into account. The fund balance by June 2018 is estimated to be $13,545.
VI. Holland Energy Fund
The City and the Holland Board of Public Works is in the fifth year of a four-decade long Community Energy Plan to increase generation, business and residential user efficiencies in ways that have the potential to reduce per capita carbon consumption to 10 metric tons per person as compared to the average of 24 metric tons.
To this end, the City and Holland Board of Public Works initiated home energy retrofits and on-bill financing last year. District heat at the Civic Center will be installed and operational by FY 19. Projects for FY 18 are listed below:
1. Home Energy Retrofit Program: This program is recommended to be incentivized while working in concert with on-bill financing for up to $227,620 in grant amounts for participating homeowners to overcome barriers to deep energy retrofits (also assistance with asbestos removal, wiring upgrades, lead paint abatement, etc).
2. Holland-Hope College Sustainability Institute:
A. Carbon: Funded for $5,000 in the Holland Energy Fund budget.
-18-
B. Sustainability Grid Implementation: Funded for $8,000 in the Office of the City Manager budget.
C. Holland Energy Fund (HEF). See Below.
City of Holland General Fund 273,740
- .25% Transfer from Holland Board of Public Works 273,740 - Contribution from City 0 Unspent GUEP Funds 64,520
Interest Income 12,000
TOTAL $350,260
Expenses Dollars
Home Energy Retrofit Program 249,620
- Incentives (Goal - 100 homes) 227,620 - Energy Tracking Services 12,000 - Marketing 10,000 On-Bill Loan Program 65,640
- Loan origination (WECC/EFS) 32,400 - Loan servicing (Concord) 21,600 - Contractor servicing, metrics (Michigan Saves) 6,640 - Marketing 5,000 Community Energy Plan 10,000
- Carbon footprint calculation 5,000 - Marketing 5,000 Holland-Hope College Sustainability Institute 4,000
- Energy education and operations 3,000 - Dashboard 1,000 Interest Expense 6,000
Administration (legal services, audit) 5,000
Loan Loss Reserve 10,000
TOTAL $350,260
Reserves Dollars
Loan-Loss Reserve 20,000
- FY 17 Carry-over 10,000 - FY 18 Contribution 10,000
TOTAL $20,000
.
VII. Community Development Block Grant (CDBG) Program
A change last year was to not use Community Development Block Grant funding for the Neighborhood Connectors ($30,000). Instead, $40,000 was paid from the General Fund for this program and a corresponding lower transfer into the Municipal Capital Improvement funds share of the Neighborhood Improvement Program was made. The total amount to be received in FY 18 is unknown as it depends on the congressional action of President Trump’s budget.
-19-
VIII. Solid Waste Program and Rates The City’s Solid Waste program started in 1993 and is administered by the City, yet the pick-up and disposal is contracted through a private solid waste company through a competitive bidding process. Rates are established to cover the costs of service with a focus on keeping the costs for residents as low as possible. The Action Plans for solid waste program include:
Promote the yard waste pick up program by providing education on what kitchen scraps can be added to the yard waste container at no additional charge. Determine if compostable materials can be added to yard waste, or if a second container is required. Promote and provide education for onsite and backyard composting.
Implement a 2.5% fee increase to cover the 3% cost increase in the contract. Yard waste was approved to increase 5%. (Approved in December for July 2017)
Type of Service 2008
RATES 2009
RATES 2010–2013
RATES 2014
RATES (3%) 2015
RATES (3%) 2016
RATES (3%) 2017
RATES (2.5%)
1 bag/month $5.27 $5.53 $5.70 $5.90 $6.15 $6.33 $6.52
2 bags/months $6.84 $7.18 $7.40 $7.65 $7.95 $8.19 $8.44
32 gallons $10.00 $10.50 $10.82 $11.15 $11.55 $11.90 $12.26
65 gallons $12.62 $13.25 $13.65 $14.15 $14.60 $15.04 $15.49
90 gallons $14.72 $15.46 $15.92 $16.40 $16.95 $17.46 $17.98
Additional bags $3.00 $3.15 $3.25 $3.25 $3.25 $3.25 $3.25
The rate increases over the years were primarily due to increased cost of fuel and general increases in labor and landfill costs. The current seven (7) year contract will be re-bid in the coming fiscal year.
IX. Windmill Island Gardens
This fund ended last year in the black for a second year in a row. Since good weather cannot be guaranteed, a $50,000 General Fund potential subsidy is recommended this year (reduced from $100,000+ budgeted in the last several years). Recent employment of a specialized Windmill Island Gardens Development Manager is working to accomplish the six major goals below.
1. Achieve active support by all of the units of government in the 107,000-population region;
2. Promote the Island as a center of natural recreation by virtue of its geographic location and viewed as equally welcoming to all from the region;
3. Ensure the Island bustles with monthly activities year-round that celebrate Holland’s culture, environment, history/heritage as per the Strategic Plan in a manner that breaks even or earns funds for reinvestment;
4. No longer rely on a subsidy by the General Fund (with the exception of another StemFest) and otherwise contribute up to $100,000 per year to a Capital Reinvestment Fund for the Island as per the Business Plan;
5. Maintain the DeZwaan Windmill to perfection;
6. Ensure DeZwaan turns for every major public event via a cadre of professional/volunteer team
members.
-20-
-21-
Attachment A: (Former City Council Goals from FY 17 still underway that are not in conflict
with FY 18 Council Goals)
Overall Council Strategies, Goals and Action Plans (Continued from FY 17.)
To implement the City’s Vision and Mission, the City Council developed seven (7) strategies and related goals as follows. Budget Action Plans were subsequently developed in the body of this document that follows to be specific, measurable, attainable, realistic and timely (SMART) and related to the Council overall Strategies and the FY 17 priorities. These Strategies are supplemented with the highest priority goals set by the City Council on February 17, 2016 below.
STRATEGY I: ECONOMIC DEVELOPMENT AND TRANSPORTATION
US-31 Corridor Improvements: Work with MDOT to make the US 31 Corridor from 8th Street to 32nd Street to be more pedestrian friendly and more aesthetically pleasing and budget the City’s share.
Mark Alternative Transportation Routes Action Plan: Bicycle highways will be mapped and marked via routes on-street and off as part of the Master Plan Update.
Eliminate Barriers to New Development and Redevelopment: Review ways to reduce requirements (review Historic District Commission Guidelines), streamline reviews (reduce the number of steps or boards), provide a clear path to success (one-stop shopping), and form-based code approaches, provide incentives (like Neighborhood Enterprise zone tax reductions), and streamline permitting (Partners for Renewal, for example).
Neighborhood Commercial Action Plan: Work to incentivize and otherwise enable Service Businesses growth for neighborhood commercial areas. The most active commercial areas currently have City staff assigned to each acting as shepherds until the City can potentially organize mini-principal shopping districts to proactively address their needs. Signage needs to be improved at a minimum.
US-31 Corridor Redevelopment Action Plan: A major land use initiative needed is the east side of the US-31 Corridor and improved land uses (24th to 16th Street, especially on the east side). A multi-phased approach to land use review, marketing studies, Brownfield tools and a commercial corridor district is needed to encourage redevelopment along this corridor. Developers will need to be incentivized as a result starting with a realistic land use plan and marketing study from a firm specializing in these matters. Redevelopment ready planning funds are included in the Municipal Capital Improvement Fund.
STRATEGY II: AREA COOPERATION
Regionalization Action Plan. Work with the Macatawa Area Coordinating Council to address ways to work together as part of a bigger whole.
Shared Positions Action Plan: Actively merge administrative services where possible with other units of government: Embrace the planning created by a Succession Plan being created with the Macatawa Area Coordinating Council’s Service Delivery Team.
Regionalize Windmill Island Gardens Action Plan: Windmill Island Gardens will gain non-motorized access grants/cost sharing with Holland Charter Township in FY 17. ($600,000 is being cost shared in FY 17, along with use of $1.9 million in grants and donations). (Construction to start in Spring 2018.)
STRATEGY III: NEIGHBORHOODS
Owner-occupied Housing Encouragement Action Plan: Although rental housing may be the only option for some City households, work for all neighborhoods to attract a mix of incomes. Neighborhoods should be characterized by an inclusiveness of all economic, social, and racial factors.
-22-
Neighborhood Residential Improvement Action Plan: Residential Neighborhood redevelopment and renewal is paramount. Private and public sector efforts to encourage owner occupied home ownership are supported in this budget. Part of the proposed $35,000 in the Downtown Neighborhoods Enhancement Program is intended to assist in funding new garages for redeveloped parcels and conversions from rental to owner-occupied on a 50% grant basis up to $4,000 per project.
Rental Property Improvements Action Plan: The City’s rental inspection fees go toward this 100% annual inspection goal.
Plant Trees and Return the Tree Canopy Action Plan: Replacement trees remain included for $50,000 per year. Meanwhile, the program to pay for half of trees placed inside yards and front yards visible from the street will be better marketed. A 35% tree canopy is planned.
Create a Dog Park Action Plan: Creating a Dog Park at Van Raalte Farm is recommended in the Municipal Capital Improvement Fund.
Lot 7C Due Diligence
Washington School Green
Implement Resilient Holland Master Plan
STRATEGY IV: COMMUNITY AND FAMILY
Holland Youth Connections for At-Promise Youth: Gang prevention is a key goal. Greater efforts to recruit a diverse seasonal, part-time and full-time work force. Funds for this summer youth employment (under 18) are included in the FY 18 budget for Fire, Streets and Parks ($33,000 total).
Immigration Law and Policy. City’s Human Relations Commission.
Movie Night 2018
Community Policing Programs:
Neighborhood Cook-outs Shop with a Cop Coffee with a Cop Gas Station Fill-Ups No Ticket Day
STRATEGY V: PUBLIC UTILITIES
Replace DeYoung Coal Burning Plant Action Plan: See the Holland Board of Public Works budget.
Fiber Optic Extension Action Plan: Create a path to achieve fiber internet access to neighborhoods (after HBPW Pilot program and after review of the Business Case and by creation of priorities, perhaps down Pine Avenue, or in the Smart Zone.
STRATEGY VI: PUBLIC SPACES
Implement the Five-Year Recreation Action Plan: This Plan outlines major park maintenance and upgrades needed.
Bouws Pool Improvements Action Plan: Restoration of Bouws Pool (including a destination Splash Pad) will be part of the three-gym recreation center project when existing debt is paid off.
Combine/Enhance Public Enjoyment of Windmill Island Gardens via Implementation of the Strategic Plan and Business Action Plans. Add a restaurant and indoor/outdoor concert venue at Windmill Island Gardens as part of the interpretive and landscape plan steps in the Windmill Island Gardens’ Business Plan.
-23-
Fire Station Replacement/Renovation Project: Planning for renovation options continued in FY 18 with use of existing funding streams of $260,000 per year.
DeGraaf Nature Center Action Plan: The long-term plan is for DeGraaf Nature Center to be self-sustaining with programming expansion and/or collaboration with other like-entities. Meanwhile, this function draws a decreasing amount from the General Fund revenues.
Review the Public Art Policy and develop incentives for public sculptures/art at City entrances. (Option Two retained the rights that government needs to be involved to the extent that is wise, as well as includes the fact that existing boards would review on a case-by case basis with the Council having the final word.)
STRATEGY VII: ORGANIZATION
Implement the Public Safety Service Delivery Study of 2013
Increase community knowledge of City activities by billboards, message boards, Facebook networks, churches, links, mobile apps, and by leveraging other technology.
-24-
Attachment B: Five Year Financial Plan FY 2023 Long-Term Financial Plan and Assumptions: A long-term Financial Plan is provided by the Finance Department to accurately forecast revenues and expenditures. The intent is to increase the City’s fiscal vision to ensure thoughtful approaches to maintaining fiscal integrity. Unexpected depletion of the General Fund balance can be avoided thereby. A 15-25% fund balance minimum needs to be maintained to withstand unforeseen economic or catastrophic events.
FY 15 Final
Actual
FY 16 Final
Actual
FY 17
Estimated
FY 18
Manager
FY 19
Projected
FY 20
Projected
FY 21
Projected
FY 22
Projected FY 23
Projected
Total Funding Sources
$20,935,044 $21,662,769 $21,659,150 $20,932,182 $21,531,797 $22,060,801 $22,627,688 $23,209,333 $23,806,170
Total Funding Uses
$20,650,803 $21,833,767 $21,580,491 $20,999,674 $21,462,816 $22,041,330 $22,634,184 $23,252,280 $23,903,135
Net Increase (Decrease) from Operations
$284,241 ($170,998) $78,659 ($67,492) $68,982 $19,471 ($6,496) ($42,947) ($96,964)
Fund Equity $4,001,230 $3,830,232 $3,917,299 $3,849,807 $3,922,250 $3,941,721 $3,935,225 $3,892,278 $3,795,313
-25-
Attachment C: Long-term Debt Service with New Capital Projects and Pension Obligation Debt
-
0.50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
5.50
6.00
6.50
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Total Debt (Million)
-26-
Attachment D: 2016 Municipal Tax Rate Survey
2016 MUNICIPAL TAX RATE SURVEY (OF SELECTED MICHIGAN CITIES)
April 3, 2017
City Parcel Count
2015
(Estimated) Population
2015 Census
Income Tax City2
Total City Millage Rate 2016
Rate Rank City Millage
Property Taxes 2016 (City Only)3
Inkster 11,948 24,672 No 40.0014 55 $ 2,477.13
Oak Park 11,913 29,752 No 36.9308 54 $ 2,286.98
Detroit * 384,597 677,116 Yes 34.0488 53 $ 2,108.51
Warren 61,385 135,358 No 27.7703 52 $ 1,719.70
Dearborn 37,412 95,171 No 26.6900 51 $ 1,652.80
Allen Park 13,707 27,425 No 26.5262 50 $ 1,642.66
Southfield 30,360 73,156 No 26.2433 49 $ 1,625.14
Hamtramck n/a 22,002 No 24.8564 48 $ 1,539.26
Taylor 25,764 61,568 No 24.3413 47 $ 1,507.36
Roseville 20,468 47,637 No 24.1083 46 $ 1,492.93
Southgate 11,666 29,330 No 23.4826 45 $ 1,454.18
Madison Heights 13,177 30,198 No 23.015 44 $ 1,425.23
Wyandotte 11,421 25,156 No 22.75 43 $ 1,408.82
Ferndale 11,192 20,177 No 22.5793 42 $ 1,398.25
East Lansing 9,197 48,471 No 22.2107 41 $ 1,375.42
Dearborn Heights 26,000 56,145 No 21.9848 40 $ 1,361.43
Garden City 12,645 26,920 No 21.8707 39 $ 1,354.36
St. Clair Shores 28,833 59,903 No 21.2278 38 $ 1,314.55
Bay City 15,400 33,917 No 21.1865 37 $ 1,312.00
Lincoln Park 15,358 37,012 No 21.1007 36 $ 1,306.68
Kalamazoo 26,752 76,041 No 21.0705 35 $ 1,304.81
Lansing * 48,101 115,056 Yes 19.7 34 $ 1,219.94
Flint * 58,577 98,310 Yes 19.1 33 $ 1,182.79
Eastpointe n/a 32,657 No 19.0986 32 $ 1,182.70
Westland 30,563 82,000 No 18.8823 31 $ 1,169.31
Royal Oak 27,791 59,008 No 17.8761 30 $ 1,107.00
Jackson * 15,973 33,133 Yes 17.0389 29 $ 1,055.15
Pontiac n/a 59,917 Yes 17.0011 28 $ 1,052.81
Monroe 9,325 20,092 No 16.7484 27 $ 1,037.16
Ann Arbor 36,650 117,070 No 16.3003 26 $ 1,009.41
Mount Pleasant 6,434 26,060 No 16.25 25 $ 1,006.30
Port Huron * 12,942 29,293 Yes 16.0869 24 $ 996.20
Battle Creek * 23,987 51,589 Yes 15.4190 23 $ 954.84
Marquette 7,772 21,297 No 15.2721 22 $ 945.74
Sterling Heights 48,255 132,052 No 15.1858 21 $ 940.40
Midland 18,602 42,200 No 15 20 $ 928.89
Saginaw * 27,719 49,347 Yes 14.8830 19 $ 921.64
Birmingham 11,281 20,691 No 14.7614 18 $ 914.11
Adrian 8,137 20,857 No 14.6039 17 $ 904.36
-27-
2016 MUNICIPAL TAX RATE SURVEY (OF SELECTED MICHIGAN CITIES)
April 3, 2017
City Parcel Count
2015
(Estimated) Population
2015 Census
Income Tax City2
Total City Millage Rate 2016
Rate Rank City Millage
Property Taxes 2016 (City Only)3
Livonia 44,773 94,635 No 13.9380 15 $ 863.12
Holland 13,565 33,742 No 13.7707 14 $ 852.76
Burton 13,749 28,788 No 13.4876 13 $ 835.23
Muskegon * 16,619 38,401 Yes 13.0905 12 $ 810.64
Wyoming 25,652 75,275 No 11.9073 11 $ 737.37
Romulus 11,253 23,417 No 11.5171 10 $ 713.21
Auburn Hills 8,366 22,672 No 11.2998 9 $ 699.75
Norton Shores 12,232 24,208 No 10.95 8 $ 678.09
Portage 19,372 48,177 No 10.9256 7 $ 676.58
Troy n/a 83,280 No 10.3989 6 $ 643.96
Novi 21,022 58,723 No 9.9500 5 $ 616.16
Rochester Hills 27,460 73,424 No 9.6844 4 $ 599.72
Kentwood 18,122 51,357 No 9.6066 3 $ 594.90
Grand Rapids * 66,455 195,097 Yes 9.1166 2 $ 564.55
Walker * 9,573 24,647 Yes 1.3360 1 $ 82.73
1This report was prepared by the City of Holland Assessing Office using information from the Michigan Department of Treasury for selected Michigan cities. The selection criterion was a population of at least 20,000 people. Estimated population provided by 2015 US Census Bureau. Multi-municipality millages were excluded. For example, the West Michigan Airport Authority millage was not included in the rate for Holland.
2With the exception of Detroit, Highland Park, Grand Rapids, and Saginaw, cities with an income tax levy 1% on residents and .5% on non-residents. Detroit levies 2.5% on residents and 1.25% on non-residents. Highland Park levies 2% on residents and 1% on non-residents. Grand Rapids and Saginaw levy 1.5% on residents and .75% on non-residents. Tax rates provided by the Michigan Department of Treasury.
3These taxes are based on a taxable value of $61,926, which is the average taxable value of a single-family residence in the City of Holland for 2016.
-28-
Human Relations
International Relations* Human Relations Commission
* International Relations Commission
* Equal Employment Opportunity (EEO)
* Americans with Disabilities Act (ADA)
Management
City Clerk* Elections
* Council Meetings/Records
* Licenses
* Passports
* City Records/Documents
Transportation
City Manager Advisory Boards & Commissions* Board of Canvassers
* Board of Review
* Brownfield Authority
* Building Board of Appeals
* CATV Advisory Commission
* Community Dev. Advisory Committee
* Compensation Commission
* Downtown Design Review Board
* Downtown Development Authority
* Downtown Parking Board
* Economic Development Corporation
* Historic District Commission
* Housing Board of Appeals
* Human Relations Commission
* Intern. Relations Commission
* Parks and Recreation Commission
* Neighborhood Improvement Committee
* Panel Space Heating Examiners
* Planning Commission
* Police Community Relations Commission
* Principal Shopping District (PSD)
* Sustainability Committee
* Youth Advisory Council
* Zoning Board of Appeals
Ass't to the City Manager
* Public Information
* Special Projects
Human Resources* Employment
* Labor Negotiations
* Employee Relations
* Employee Training
* Employee Safety
* Employee Wellness
Technology Services* Computers
* Communications
* GIS
Community &
Neighborhood Services* Planning * Plumbing Insp.
* DDA/PSD * Mechanical Insp.
* Electric Insp. * Neig. Liaison
* Sanitation * Housing/CDBG
* Outside Agencies * Solid Waste
* Zoning * City Hall Maintenance
* Building Inspection
Parks & Recreation* Parks * Nature Center
* Recreation * Pool
* Civic center * Van Raalte Farm
* Market * Windmill Island
* Cemeteries Gardens
* Nature Center
Finance * Investments
* Insurance
* Budget Preparation
* Payroll
* Independent Audit
* Treasurer
* Property Assessing
* Tax Abatement
* Purchasing
Holland Board of
Public Works Board
Mayor
City Council
Citizens of Holland
City Attorney
Administration
Public Safety
City of Holland
Organizational Chart
Fiscal Services
Community & Neighborhood
Utility Services
Herrick District Library
Holland Community
Aquatic Center Authority
Holland Historical Trust
MAX Transit Authority
Ottawa County Central
Dispatch Authority
West Michigan Airport
Authority
*
* The City Council makes appointments to these Districts and Authorities
Rev April 2016
Holland Board of
Public Works
General Manager
* Electric
* Water
* Waste Water
* Fiber Optic
* Energy Optimization
Public Safety
Police Division Fire Division
* Community Services * Fire Prevention
* Traffic Services * Safety Education
* Community Policing * Fire Suppression
* Detective Bureau * Emergency Medical Serv.
* Patrol Division * Emergency Management
* Administrative Services
Transportation* Engineering
* Streets
* Sidewalks
* Depot
* Airport
* Vehicle/Equipment Maintenance
Parks & Recreation
-29-
PERCENTAGEOFFICIAL INCREASE
DECADE POPULATION * ( DECREASE )
1867 Incorporated as a City - - - - - - -
1870 2,324 - - - - - - -
1880 2,620 12.74
1890 3,956 50.99
1900 7,790 96.92
1910 10,490 34.66
1920 12,166 15.98
1930 14,346 17.92
1940 14,616 1.88
1950 15,858 8.50
1960 24,916 57.12
1970 26,337 5.70
1980 26,281 ( 0.21 )
1990 30,745 16.99
2000 35,048 14.00
2010 33,051 (5.70)
Source for Information:
* Michigan Manuals, Michigan Department of Management and Budget and U.S. Census Bureau.
CITY OF HOLLAND - HISTORY OF TRENDS IN POPULATION
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
1870 1880 1890 1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000 2010
-30-
2015 Actual 2016 Actual 2017 Estimated 2018 BudgetProperty Taxes 16,833,868 17,808,934 17,394,587 16,765,608 Intergovernmental 7,172,008 7,176,067 10,628,760 10,434,344 Charges for Services 126,154,435 133,097,674 140,251,728 140,050,914 Licenses & Permits 760,024 598,718 703,700 708,800 All Other Sources 13,973,457 13,973,457 14,011,642 18,420,808
Total Revenues 164,893,792$ 172,654,850$ 182,990,417$ 186,380,474$
Revenue Classification
Primary revenue sources, across all funds, are grouped into the classifications listed below. The other sources
include special assessments, fines & forfeitures, interest, rent and other miscellaneous revenues.
Property Taxes9.0%
Intergovernmental5.6%
Charges for Services75.1%
Licenses & Permits0.4%
All Other Sources9.9%
2018 BUDGETED REVENUES
-31-
PROPERTY TAXES (MILLIONS OF DOLLARS)
- General Operations: 7.3494 mills - Capital Projects: 1.7923 mills - Debt Service: 4.6290 mills
MAJOR REVENUE SOURCE ANALYSIS
Property Taxes represent the primary revenue source for General Municipal Operations, Capital Projects for Municipal and Street Projects and General Obligation Debt Service.
The City of Holland's taxable valuation base increased 2.11% in Fiscal Year 2018 and is projected to increase 2.0% in Fiscal Year 2019. The original millage rate authorized by City Charter of 17.5 has been reduced for Fiscal Year 2018 to 15.7582 by the Headlee Rollback. As a general guideline City Council prefers to levy a tax rate not to exceed 14.00 mills. The property tax millage rates for Fiscal Year 2018 include:
-
2.0
4.0
6.0
8.0
10.0
12.0
14.0
General Operations Capital Projects Debt Service
$
-32-
INTERGOVERNMENTAL - REVENUE SHARING & GRANTS (MILLIONS OF DOLLARS)
State Shared Revenue
Street Maintenance
- State revenue sharing from the gas & weight tax, projected 6.9% increase for Fiscal Year 2019. - Annual maintenance fee payment as provided by Public Act 48 of 2002; Metro Authority - Allegan & Ottawa County revenue sharing from the Road & Bridge Tax. This is a voted county tax requiring period voter re-approval; projected to increase 2.0% in Fiscal Year 2019.
Federal and State Grants for Capital Projects
Other
MAJOR REVENUE SOURCE ANALYSIS
State shared revenue from sales tax is authorized by the state constitution and/or state statutes, providing funding for local units of government. This revenue source is subject to volatility and unpredictability, especially during economic swings. During the recent downturn in the ecomony the City of Holland experienced a 15% decrease in revenue, from Fiscal Year 2008 to 2010. Since 2011 revenue has increased 11%, with another 2.0% increase projected for Fiscal Year 2019. Included in this category is the replacement revenue for the personal property tax loss, via an Essential Services Agreement.
Funding for street maintenance comes from:
The revenue shown from federal and state grants is for municipal and infrastructure projects; these grants are one-time non-recurring in nature.The projected amount for Fiscal Year 2019 is based on an estimate included in the five (5) year plan.
Funding for State of Michigan for Criminal Justice and the Fair Food Network for the 8th Street Market are included in this category.
-
2.0
4.0
6.0
8.0
10.0
12.0
14.0
General Fund State Shared Revenue Street Maintenance Capital Projects Other
$
-33-
CHARGES FOR SERVICES - UTILITIES (MILLIONS OF DOLLARS)
CHARGES FOR SERVICES - OTHER THAN UTILITIES (MILLIONS OF DOLLARS)
MAJOR REVENUE SOURCE ANALYSIS
Charges for Services is the City's largest single revenue source. Customer charges for the municipal utilities (Electric, Water and Wastewater) comprise more than 70% of all revenue sources. Anticpated increases in utility rates for Fiscal Year 2019 include1.8% for electric, 2.5% for water and 3% for wastewater. Fiscal Year 2019 revenue is projected to increase 2% for Community Services (including inspections), Parks & Recreation and All Other groups.
-
20.0
40.0
60.0
80.0
100.0
120.0
140.0
160.0
Electric Water Wastewater
$
- 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0
Parks & Recreation Community Services All Other
$
-34-
LICENSES & PERMITS (THOUSANDS OF DOLLARS)
MAJOR REVENUE SOURCE ANALYSIS
Licenses & Permits do not represent a material source of revenue, but it is significant enough to reflect an illustration of trends over time.
This source includes Business Licenses, Construction Permits and Right of Way Permits. Projection for Fiscal Year 2019 revenue is flat at this time.
-
100.0
200.0
300.0
400.0
500.0
600.0
700.0
Business Licenses Construction Permits Right of Way Permits
$
-35-
FINANCIAL INFORMATION
ADJUSTMENTS TO THE BUDGET
During a fiscal year, circumstances may result in changes to department spending priorities. At the beginning of each year, appropriations are made at the fund and department level, as adopted by City Council in May. Budget amendments are made throughout the fiscal year based on specific council action; individual amendments are approved at virtually every meeting. The City Manager has been authorized by City Council to approve amendments within each department of the General Fund, up to a maximum of $10,000.
ACCOUNTING BASIS OF THE BUDGET
The basis of budgeting mirrors the basis of accounting. Governmental fund types are budgeted using the modified-accrual basis; these include the General Fund, Special Revenue Funds, General Debt Service Funds and Capital Project Funds.
Proprietary fund types are budgeted using the full accrual basis; these include Enterprise and Internal Service Funds. The following exception is followed:
The budget basis includes expenditures for capital outlay, which are not considered expenses on the accrual basis of accounting.
BASIS OF ACCOUNTING
All governmental type funds and trust funds use modified-accrual basis of accounting. Revenues that are measurable and available for funding current appropriations are recognized when earned. All other revenues are recognized when cash is received, except revenues of a material amount that have not been received at the normal time of receipt are accrued, and revenues received in advance are deferred. Expenditures are recorded when a liability is incurred; except general obligation debt principal & interest maturities that are recorded at the time of payment.
Proprietary type funds use the full accrual basis of accounting under which revenues are recognized when earned and expenses are recognized and recorded as a liability when incurred.
BUDGETARY AND FINANCIAL POLICIES
BALANCED BUDGET
The General Fund budget will be balanced each fiscal year. The City considers the budget balanced when total revenues are equal to or exceeds total expenditures. For FY-2018 the City’s General Fund budget is balanced, with the use of fund balance.
MULTI-YEAR FINANCIAL PROJECTIONS
To support the City’s budgetary planning and decision making process, its financial situation and key factors impacting recurring revenues and expenditures will be analyzed. The annual budget will include a 5 year General Fund projection, with major assumptions identified.
-36-
BUDGET PROCESS BASED ON AN ANNUAL CYCLE
As required by the City Charter, an annual budget will be adopted by council in the month of May. Budgeting on an annual basis provides time to review revenue sources, develop solutions to identified problems and discuss priorities. An annual budget process also allows management to effectively plan and implement changes.
CASH AND INVESTMENTS
Cash and investments will be maintained in accordance with the City Charter and the adopted investment policy will ensure proper controls and safeguards are maintained. City funds will be managed in a prudent and diligent manner with an emphasis on safety of principal, liquidity and financial return on principal.
REVENUE POLICIES
Diversification – The City shall attempt to achieve diversified, reliable and stable sources of revenue to support the general operating budget. Management will vigilantly seek new sources, to include grants made available by local, state and federal government agencies.
User Fees – The fees and charges are associated with recovering the cost of providing a service. Each is reviewed annually and modified to reflect the changing costs of providing the service; City Council approves the rates for the ensuing calendar year in the month of December.
Collections – The City will follow an aggressive approach toward collection of past due taxes receivable and all other types of receivables.
Non-recurring revenue – This type of revenue is received only one time or for a very limited time. This type of revenue is not considered stable and will not be used to fund ongoing operations. Instead, it will be used for one-time uses, including capital and other one-time expenditures, increasing reserves or paying down unfunded liabilities.
CAPITAL PROJECTS
Capital Improvement Plan Development - The City shall annually update a five year projection plan of capital projects (including major renovations to infrastructure assets), to be used as a guideline for short-term and long-term capital budgeting.
Proposed projects will be reviewed and prioritized for accuracy of cost and consistency with the City’s goals and objectives. Staff will be diligent in searching for possible outside funding sources that may provide financial assistance for its capital projects; and at the same time reduce the need for issuance of new and additional debt.
Future operating and maintenance costs associated with new projects will be forecasted and included in the appropriate operating budget.
DEBT MANAGEMENT
Bond Rating - The City will make every attempt to maintain a high bond rating, for the purpose of minimizing borrowing costs and preserve access to credit.
Debt Capacity – An analysis showing the new issue combined with current debt impacts the City’s debt capacity will accompany every future bond issue proposal.
General Obligation Debt – General Obligation Debt, which is supported by property tax revenues that grow in proportion to the City’s assessed valuation and/or property tax increases, will be utilized
-37-
to make the principal and interest payments on the bonds. Other types of debt may be issued when it is supported by a dedicated revenue source (i.e. revenue bonds paid by utility rates).
Defeasance of Bonds - The City shall review potential cost savings that may be achieved through refunding of existing debt at lower interest rates.
Inter-fund Loans – The City will consider loans from one fund to another as an alternative to installment loans and/or bond issuance. When evaluating inter-fund borrowing the financial health of the lending fund will be closely reviewed, as well as the future cash flow projections for the fund borrowing the money.
FUND BALANCE
General Fund - A minimum fund balance of 15.0% of the General Fund adopted budget expenditures shall be maintained in the General and Budget Stabilization Fund. The minimum balance represents about two months of expenditures; projected fund balance at the end of Fiscal Years 2017 and 2018 is 22.6%.
All Other Funds – Each fund of the City represents a stand-alone financial operation and has its own operating characteristics, financial capabilities and constraints. The level of reserves needed for each fund is based on the financial and operating characteristics.
Reserves - As a part of the budgeting process, the City Council has made the decision to maintain designated cash reserve balances in certain Internal Service Funds for the future purchases of capital outlay.
FINANCIAL REPORTING POLICIES
Accounting and Reporting Methods – The City’s accounting and financial reporting systems will be maintained in conformance with all state and federal laws, generally accepted accounting principles (GAAP) and standards of the Governmental Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA).
Comprehensive Annual Financial Report (CAFR) – The City’s CAFR will be submitted to the GFOA Certification of Achievement for Excellence in Financial Reporting Program. The financial report should be conformity with GAAP, demonstrate compliance with finance related legal and contractual provisions minimize ambiguities and potentials for misleading inference. The audit opinion will be included with the City’s CAFR.
Distinguished Budget Awards Program – The City’s Fiscal Year 2018 Budget will be submitted to the GFOA Distinguished Budget Presentation Program. The City received the GFOA Distinguished Budget Award for its Fiscal Year 2017 submission, its fourteenth consecutive award.
Internal Controls – Financial systems will maintain internal controls to monitor revenues, expenditures and program performance on an ongoing basis.
Fiscal Monitoring – Financial reports present actual expenditures to the budget on a monthly and cumulative basis. Major revenue sources are monitored quarterly, noting the status of each revenue source as compared to the budget.
Monthly reports are presented to the City Manager and City Council indicating the status of actual revenues and expenditures as compared to the budget on a monthly and cumulative basis. Notice will be given if action is necessary to maintain the City’s financial position.
-38-
THE BUDGET PROCESS
The City of Holland’s fiscal year covers the period of July 1 through June 30. The budgeting process begins in the month of January when the Leadership Team meets for their annual retreat to discuss department priorities and concerns. This is followed by City Council members and citizens meeting in an informal manner, with the citizens doing all the talking. From that point forward, the process closely parallels the outline as presented in the Budget Calendar.
The budget planning process can be separated between two primary areas: operating services and capital projects.
OPERATING SERVICES Under the present administrative structure, operations are organized across eight groups, to include: - Administration- Fiscal Services- Public Safety- Transportation- Community & Neighborhood Services- Parks & Recreation- Utility Funds (Board of Public Works)- Internal Services
While the Leadership Team is preparing their financial budget requests the Finance staff is working on updating the 5 year projection for the General Fund, estimating tax revenue and employee fringe benefits.
CAPITAL PROJECTS For capital improvement projects, a perpetual five-year development plan is updated annually during the months of July through December by Department Heads, City Manager, Utilities Manager, Boards & Committees, and City Council. The plan includes projects for streets, utilities, and municipal capital projects (such as facilities). The ensuing fiscal year portion of the five-year plan is incorporated into the annual budgeting process.
-39-
BUDGET CALENDAR Fiscal Year 2017-18
Coffee with City Council & HBPW Board Jan 14, 2017
Leadership Team Retreat Jan 20, 2017
Budget packets distributed to Leadership Team Jan 23, 2017
City Council meets with Leadership Team to discuss priorities Jan 27, 2017
City Council Annual Retreat Jan 28, 2017
Leadership Team submit Action Plans to City Manager Feb 1, 2017
City Council approves Budget Calendar with extension Feb 1, 2017
Computer equipment requests submitted to Tech Services Feb 1, 2017
Personnel reclassification requests submitted to HR Director Feb 1, 2017
City Manager and HR Director make recommendations regarding wages, reclassifications and union negotiations Feb 10, 2017
Leadership Team submit budgets to Finance Office Feb 10, 2017
Finance Office assembles budgets Feb 13 – Mar 3, 2017
City Manager reviews budgets with Leadership Team members Feb 20 – Mar 10, 2016
City Manager & Budget Team make final decisions Mar 13 - 17, 2017
Finance Office prepares proposed budget document Mar 13 - Apr 5, 2017
Proposed budget formally submitted to City Council and date of public hearing is set Apr 12, 2017
City Council budget study sessions Apr 12, 13, 17, 2017
Public hearing held on Proposed Budget; and formal adoption of FY-2018 Budget Resolution May 3, 2017
-40-
Schools,18%
State Education
Tax,14%
Intermediate School District,
13%
County, 13%
Other,9%
City of Holland, 33%
City of HollandAverage Property Tax Distribution
Principal Resident Properties
Property taxes account for 43% of General Fund revenues. Only $0.33of every tax dollar paid stays with the City of Holland, to fund the services provided to citizens. The above graph shows the distribution of the City's property tax dollars.
"Other" includes distribution to: Macatawa Area Express Transportation Authority, West Michigan Regional Airport Authority, Herrick District Library and the Holland Area Community Swimming Pool Authority.
Education, County & Other (67%) City of Holland (33%)
-41-
COMPUTATION OF 2017 MILLAGE REDUCTION FRACTION ( MRF )
2016 Total Taxable - 2017 Taxable Losses x 2017 C.P.I. = 2016 MRF
2017 Total Taxable - 2017 Taxable Additions
1,020,306,085 - 21,844,422 x 1.009 = 0.9906
1,051,871,281 - 34,878,550
COMPUTATION OF 2017 MAXIMUM ALLOWABLE MILLAGE RATES WHICH MAY BE LEVIED
For Non-Voted City of Holland Operations and Non-Voted LTGO Debt
Charter Maximum 2016 Rollback Maximum Maximum Allowable
Authorized Rate Authorized Rate x 2017 MRF = 2017 Levy
17.5000 15.9078 0.9906 15.7582
For Voted West Michigan Airport Authority Operations
( Voter Approved on November 6, 2012 Authorizing a Maximum of 0.1 Mills for 2013 thru 2016 )
Charter Maximum 2016 Rollback Maximum Maximum Allowable
Authorized Rate Authorized Rate x 2017 MRF = 2017 Levy
0.1000 0.0985 0.9906 0.0975
2017 PROPOSED MILLAGE RATES WHICH ARE SUBJECT TO MILLAGE REDUCTION FORMULA
2017 Millage Rates - Non-Voted:
City of Holland - Support of Operations, Debt Service and Capital 13.7707
2017 Millage Rates - Voted:
West Michigan Airport Authority - Support of Operations 0.0975
FOOTNOTES
> MRF represents the calculated MILLAGE REDUCTION FRACTION of the current year. This fraction may not be an
integer greater than 1.000, regardless of the result of the calculation. The CMRF represents the COMPOUNDED MILLAGE
REDUCTION FRACTION of prior years since the inception of the Headlee Amendment which cannot be greater than an
integer of 1.000, regardless of the result of the calculation.
> The MRF computation for the West Michigan Airport Authority tax represents the City of Holland only. The voters approved an
annual millage rollback computation that uses the lowest MRF of the three governmental taxing jurisdictions that comprise
the West Michigan Airport Authority. For 2017 tax year, the lower MRF of Park Township and the City of Zeeland will be used.
CITY OF HOLLAND
MILLAGE REDUCTION FORMULA COMPUTATION FOR TAX YEAR 2017
REQUIRED BY STATE CONSTITUTION AMENDMENT ADOPTED NOVEMBER 1978 (a.k.a. Headlee Rollback)
Prepared in Accordance with M.C.L. Section 211.34d
-42-
COMPUTATION OF 2017 MILLAGE REDUCTION FRACTION ( MRF )
2016 Total Taxable - 2017 Taxable Losses x 2017 C.P.I. = 2017 MRF
2017 Total Taxable - 2017 Taxable Additions
123,453,241 - 2,920,456 x 1.0090 = 1.0038
126,598,159 - 5,437,071 1.0000
COMPUTATION OF 2017 MAXIMUM ALLOWABLE MILLAGE RATES WHICH MAY BE LEVIED
Ordinance Maximum 2016 Rollback Maximum Maximum Allowable
Authorized Rate Authorized Rate x 2017 MRF = 2017 Levy
2.0000 1.6034 1.0000 1.6034
2017 PROPOSED MILLAGE RATE
Downtown Development Authority - Operating 1.6034
Less Correction of Millage Rollbacks:
- there are no corrections of prior years rollbacks 0.0000
Total Non-Voted Millage 1.6034
FOOTNOTES
>MRF represents the calculated MILLAGE REDUCTION FRACTION of the current year. This fraction may not be an
integer greater than 1.000, regardless of the result of the calculation.
>The CMRF represents the calculated COMPOUNDED MILLAGE REDUCTION FRACTION of prior years since the inception
of the Headlee Amendment which cannot be greater than an integer of 1.0000, regardless of the result of the calculation.
CITY OF HOLLAND - DOWNTOWN DEVELOPMENT AUTHORITY
MILLAGE REDUCTION FORMULA COMPUTATION FOR TAX YEAR 2017
REQUIRED BY STATE CONSTITUTION AMENDMENT ADOPTED NOVEMBER 1978
Prepared in Accordance with M.C.L. Section 211.34d
(a.k.a. Headlee Rollback)
-43-
TRUTH-IN-TAXATION FORMULA COMPUTATION FOR TAX YEAR 2017
DETERMINATION OF ALLOWABLE MILLAGE RATE (BASE TAX RATE) WHICH OFFSETS
INFLATIONARY INCREASE IN EXISTING CITY-WIDE STATE EQUALIZED VALUE (S.E.V.)
Prepared in Accordance with M.C.L. Section 211.24e
COMPUTATION OF 2017 BASE TAX RATE
FY 2016-17 x 2016 Total Taxable - 2017 Taxable LossesOperating Millage Rate 2017 Total Taxable - 2017 Taxable Additions
13.7707 x 1,020,306,085-
21,844,422 = 0.9818
1,051,871,281 - 34,878,550
13.7707 x 0.9818 = 13.5197
COMPUTATION OF 2017 PROPOSED ADDITIONAL TAX RATE
Calculated Base Tax Rate for Fiscal Year 2017-18 13.5197
Proposed Operating Tax Rate for Fiscal Year 2017-18 13.7707
Proposed Additional Tax Rate for Fiscal Year 2017-18 0.2510
COMPUTATION OF ESTIMATED INCREASE IN OPERATING MILLAGE REVENUES
Over Preceding Fiscal Year, If Calculated Base Tax Rate is Adopted:
> Dollar Increase (decrease) $ 170,655
> Percentage Increase (decrease) 1.2146%
Over Preceding Fiscal Year, If Proposed Tax Rate is Adopted:
> Dollar Increase (decrease) $ 434,675
> Percentage Increase (decrease) 3.0937%
Difference of Adopting Proposed Tax Rate versus Calculated Base Tax Rate:
> Dollar Increase (decrease) $ 264,020
> Percentage Increase (decrease) 1.8566%
-44-
TRUTH-IN-TAXATION FORMULA COMPUTATION FOR TAX YEAR 2017
DETERMINATION OF ALLOWABLE MILLAGE RATE (BASE TAX RATE) WHICH OFFSETS
INFLATIONARY INCREASE IN EXISTING CITY-WIDE STATE EQUALIZED VALUE (S.E.V.)
Prepared in Accordance with M.C.L. Section 211.24e
FY 2016-17 x 2016 Total Taxable - 2017 Taxable LossesOperating Millage Rate 2017 Total Taxable - 2017 Taxable Additions
1.6034 x 123,453,241 - 2,920,456
126,598,159 - 5,437,071
1.6034 x 0.994814317 = 1.5951
1.6034
COMPUTATION OF 2017 PROPOSED ADDITIONAL TAX RATE
Calculated Base Tax Rate for Fiscal Year 2017-18 1.6034
Proposed Operating Tax Rate for Fiscal Year 2017-18 1.6034
Proposed Additional Tax Rate for Fiscal Year 2017-18 0.0000
COMPUTATION OF ESTIMATED INCREASE IN OPERATING MILLAGE REVENUES
Over Preceding Fiscal Year, If Calculated Base Tax Rate is Adopted:
> Dollar Increase $ 5,043
> Percentage Increase 2.5475%
Over Preceding Fiscal Year, If Proposed Tax Rate is Adopted:
> Dollar Increase $ 5,043
> Percentage Increase 2.5475%
Difference of Adopting Proposed Tax Rate versus Calculated Base Tax Rate:
> Dollar Increase $ 0
> Percentage Increase 0.0000%
CITY OF HOLLAND - DOWNTOWN DEVELOPMENT AUTHORITY
COMPUTATION OF 2017 BASE TAX RATE
-45-
2016 2017 $ %
Residential
Real Property + NEZ ($920,042) 566,196,788$ 589,333,160$ 23,136,372$ 4.09%
Business
Real Property:
- Industrial 114,671,435$ 119,479,496$ 4,808,061$ 4.19% - Commercial 257,083,309 264,535,785 7,452,476 2.90% - Agricultural 1,496,290 1,243,879 (252,411) -16.87% - Developmental 559,428 564,461 5,033 0.90% - Total Business Real Property 373,810,462$ 385,823,621$ 12,013,159$ 3.21%
Personal Property:
- Industrial 92,244,100$ 80,594,900$ (11,649,200)$ -12.63% - Commercial 38,226,300 41,016,100 2,789,800 7.30% - Utilities 7,120,700 7,373,000 252,300 3.54% - Total Business Personal Property 137,591,100$ 128,984,000$ (8,607,100)$ -6.26% Total Business Property 511,401,562$ 514,807,621$ 3,406,059$ 0.67%
Total Regular Assessment Roll 1,077,598,350$ 1,104,140,781$ 26,542,431$ 2.46%
INDUSTRIAL FACILITIES TAX (IFT) ABATEMENT ASSESSMENT ROLL
@ Regular Valuations
Real Property: - New 17,771,760$ 16,106,417$ (1,665,343)$ -9.37% - Rehabilitated 578,040 333,140 (244,900) 0.00% - Total Real Property 18,349,800$ 16,439,557$ (1,910,243)$ -10.41% Personal Property: - New 18,747,900$ 14,123,200$ (4,624,700)$ -24.67% - Rehabilitated - 0 - - 0 - - 0 - 0.00% - Total Personal Property 18,747,900$ 14,123,200$ (4,624,700)$ -24.67% Total Real and Personal Property 37,097,700$ 30,562,757$ (6,534,943)$ -17.62%
@ Taxable Valuation Equivalency 18,837,870$ 15,447,949$ (3,389,922)$ -18.00%
COMBINED SUMMARY OF CITY-WIDE PROPERTY ASSESSMENT ROLL
Regular Assessment Roll + NEZ 1,077,598,350$ 1,104,140,781$ 26,542,431$ 2.46%Tax Abatement Assessment Roll (IFT) 18,837,870 15,447,949 (3,389,922)$ -18.00%
Grand Total 1,096,436,220$ 1,119,588,730$ 23,152,510$ 2.11%
For tax year 2017 (fiscal year 2018), the City of Holland administers eleven individual Brownfield Redevelopment
Plans. Each plan includes a 'Tax Increment Financing' arrangement that 'Captures' accumulative taxable valuation
increases of all properties within the defined area of each plan. Most tax millages levied against the 'Captured
Valuations' result in 'Captured Taxes' that accrue to the specific Brownfield Redevelopment Plan rather than to
the taxing unit. Total 'Captured Taxable Valuations' for tax year 2017 (fiscal year 2018) amount to $34,924,361.
For tax year 2017 (fiscal year 2018), P.A. 376 Tool & Die abatements amount to $4,513,096.
For tax year 2017 (fiscal year 2018), P.A. 376 Michigan Strategic Fund abatements amount to $48,217,244.
TAXABLE VALUATIONS ABATED FOR RENAISSANCE RECOVERY ZONE
TAXABLE VALUATIONS - 'CAPTURED' TO BROWNFIELD REDEVELOPMENT PLANS
Increase ( Decrease )
COMPARISON OF PROPERTY TAXABLE VALUATION ROLL FOR 2016 AND 2017
Tax Year
- - BY PROPERTY CLASSIFICATION - -
REGULAR ASSESSMENT ROLL EXPRESSED AT TAXABLE VALUATION
-46-
BY SCHOOL DISTRICT JURISDICTIONS WITHIN THE CITY OF HOLLAND
Holland Public Hamilton Public Zeeland Public
Schools Schools Schools Combined
REGULAR ASSESSMENT ROLL:
Real Property + NEZ ($920,042) 882,551,413$ 92,605,368$ - 0 -$ 975,156,781$
Personal Property 74,182,800 54,793,000 8,200 128,984,000
Total 956,734,213$ 147,398,368$ 8,200$ 1,104,140,781$
IFT ABATEMENT ASSESSMENT ROLL:
New Property 16,024,041$ 14,205,576$ - 0 -$ 30,229,617$
Rehabilitated Property 333,140 - 0 - - 0 - 333,140
Total 16,357,181$ 14,205,576$ - 0 -$ 30,562,757$
Valuation for Budgeting Purposes 8,345,161$ 7,102,788$ - 0 -$ 15,447,949$
TOTAL TAXABLE VALUATION 965,079,374$ 154,501,156$ 8,200$ 1,119,588,730$
BY COUNTY GOVERNMENT JURISDICTIONS WITHIN THE CITY OF HOLLAND
Ottawa Allegan Combined
REGULAR ASSESSMENT ROLL:
Real Property + NEZ ($920,042) 678,478,943$ 296,677,838$ 975,156,781$
Personal Property 45,983,600 83,000,400 128,984,000
Total 724,462,543$ 379,678,238$ 1,104,140,781$
IFT ABATEMENT ASSESSMENT ROLL:
New Property 5,551,447$ 24,678,170$ 30,229,617$
Rehabilitated Property - 0 - 333,140 333,140
Total 5,551,447$ 25,011,310$ 30,562,757$
Valuation for Budgeting Purposes 2,775,724$ 12,672,225$ 15,447,949$
TOTAL TAXABLE VALUATION 727,238,267$ 392,350,463$ 1,119,588,730$
TAXABLE VALUATIONS 'CAPTURED' TO BROWNFIELD REDEVELOPMENT PLANS
For tax year 2017 (fiscal year 2018), the City of Holland administers ten individual Brownfield Redevelopment
Plans. Each plan includes a 'Tax Increment Financing' arrangement that 'Captures' accumulative taxable valuation
increases of all properties within the defined area of each plan. Most tax millages levied against the 'Captured
Valuations' result in 'Captured Taxes' that accrue to the specific Brownfield Redevelopment Plan rather than to
the taxing unit. Total 'Captured Taxable Valuations' for tax year 2017 (fiscal year 2018) amount to $34,924,361.
TAXABLE VALUATIONS ABATED FOR RENAISSANCE RECOVERY ZONE
For tax year 2017 (fiscal year 2018), P.A. 376 Tool & Die abatements amount to $4,513,096.
For tax year 2017 (fiscal year 2018), P.A. 376 Michigan Strategic Fund abatements amount to $48,217,244.
County Of
SUMMARY OF PROPERTY TAXABLE VALUATION ROLL FOR TAX YEAR 2017
-47-
% Of Total % Of Total
Taxable Taxable Taxable Taxable
Property Type Valuation Valuation Valuation Valuation
Residential Property
Regular Assessment Roll: - Real Property + NEZ ($920,042) 566,196,788$ 589,333,160$
Total - All Residential Property 566,196,788$ 51.64% 589,333,160$ 52.64%
Business Property
Regular Assessment Roll: - Real Property 373,810,462$ 385,823,621$ - Personal Property 137,591,100 128,984,000
- Total 511,401,562$ 514,807,621$
IFT Abatement Assessment Roll: - Real Property 9,463,920$ 8,386,349$ - Personal Property 9,373,950 7,061,600 - Total 18,837,870$ 15,447,949$
Total - All Business Property 530,239,432$ 48.36% 530,255,570$ 47.36%
Grand Total - All Property 1,096,436,220$ 100.00% 1,119,588,730$ 100.00%
Total - All Real Property 949,471,170$ 86.60% 983,543,130$ 87.85%
Total - All Personal Property 146,965,050 13.40% 136,045,600 12.15%
Grand Total - All Property 1,096,436,220$ 100.00% 1,119,588,730$ 100.00%
For tax year 2017 (fiscal year 2018), the City of Holland administers eleven individual Brownfield Redevelopment
Plans. Each plan includes a 'Tax Increment Financing' arrangement that 'Captures' accumulative taxable valuation
increases of all properties within the defined area of each plan. Most tax millages levied against the 'Captured
Valuations' result in 'Captured Taxes' that accrue to the specific Brownfield Redevelopment Plan rather than to
the taxing unit. Total 'Captured Taxable Valuations' for tax year 2017 (fiscal year 2018) amount to $34,924,361.
For tax year 2017 (fiscal year 2018), P.A. 376 Tool & Die abatements amount to $4,513,096.
For tax year 2017 (fiscal year 2018), P.A. 376 Michigan Strategic Fund abatements amount to $48,217,244.
COMPARISON OF PROPERTY TAXABLE VALUATION ROLL FOR 2016 AND 2017
- - BY PROPERTY TYPE - -
TAXABLE VALUATIONS - RESIDENTIAL PROPERTY AND BUSINESS PROPERTY
TAXABLE VALUATIONS - REAL PROPERTY AND PERSONAL PROPERTY
TAXABLE VALUATIONS ABATED FOR TOOL & DIE RENAISSANCE RECOVERY ZONE
TAXABLE VALUATIONS - 'CAPTURED' TO BROWNFIELD REDEVELOPMENT PLANS
TAX YEAR 2016 TAX YEAR 2017
-48-
Assessed Taxable
Property Type Valuation Valuation Difference
Residential Property
Regular Assessment Roll + NEZ: 743,563,200$ 589,307,662$ 154,255,538$
Land Bank Assessment Roll: - Total 34,300$ 25,498$ 8,802$ - Total (Taxable Equivalency) 17,150$ 12,749$ 4,401$
Total - All Residential Property
(Taxable Equivalency) 743,580,350$ 589,320,411$ 154,259,939$
Business Property
Regular Assessment Roll: 594,458,600$ 516,061,986$ 78,396,614$
Land Bank Assessment Roll: - Total 34,200$ 27,863$ 6,337$ - Total (Taxable Equivalency) 17,100$ 13,932$ 3,169$
IFT Abatement Assessment Roll: - Real Property 21,594,100$ 16,439,557$ 5,154,543$ - Real Rehab Property 333,200$ 333,140$ 60$ - Personal Property 14,123,200 14,124,500 (1,300)$ - Total 36,050,500$ 30,897,197$ 5,153,303$ - Total (Taxable Equivalency) 18,191,850$ 15,615,169$ 2,576,682$
Total - All Business Property
(Taxable Equivalency) 612,667,550$ 531,691,086$ 80,976,464$
Grand Total - All Property 1,356,247,900$ 1,121,011,497$ 235,236,403$
Reduction Percentage17.34%
For tax year 2017 (fiscal year 2018), the City of Holland administers eleven individual Brownfield Redevelopm
Plans. Each plan includes a 'Tax Increment Financing' arrangement that 'Captures' accumulative taxable val
increases of all properties within the defined area of each plan. Most tax millages levied against the 'Capture
Valuations' result in 'Captured Taxes' that accrue to the specific Brownfield Redevelopment Plan rather than
the taxing unit. Total 'Captured Taxable Valuations' for tax year 2017 (fiscal year 2018) amount to $34,924,36
For tax year 2017 (fiscal year 2018), P.A. 376 Tool & Die abatements amount to $4,513,096.
For tax year 2017 (fiscal year 2018), P.A. 376 Michigan Strategic Fund abatements amount to $48,217,244.
COMPARISON OF PROPERTY TAXABLE VALUATION COMPARED TO ASSESSED VALUATION ROLL 2017
TAXABLE VALUATIONS ABATED FOR TOOL & DIE RENAISSANCE RECOVERY ZONE
TAXABLE VALUATIONS - 'CAPTURED' TO BROWNFIELD REDEVELOPMENT PLANS
- - BY PROPERTY TYPE - -
VALUATIONS - RESIDENTIAL PROPERTY AND BUSINESS PROPERTY
-49-
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017Assessed Value -1.0% -0.7% -10.6% -5.5% -6.5% 2.7% 5.7% 7.2% 2.5% 8.0%Taxable Value -0.2% 1.8% -8.3% -4.1% -5.9% 1.7% 1.2% 5.0% -2.5% 3.3%
-12.0%
-7.0%
-2.0%
3.0%
8.0%
Perc
enta
ge C
hang
ePERCENTAGE CHANGE IN SEV & TAXABLE VALUE
TAX YEAR 2008-2017(ad-valorem parcels not including LG Ren Zone)
-50-
-
100
200
300
400
500
600
700
800
900
1,000
1,100
1,200
1,300
FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18
MILLIONS
OF
DOLLARS
CITY OF HOLLAND REGULAR/IFT ASSESSMENT COMPOSITION
REAL PERSONAL REAL PERSONAL
NOTE: The tax base of each fiscal year is established on December 31 preceding the beginning of the fiscal year.
IFT Tax Abatement RollRegular Tax Roll
-51-
25.9
18.4
15.2 12.8
10.3 9.2 9.2 9.3 9.5 8.4
27.9
24.3
21.7
19.9
17.817.4
18.7 19.6
9.4
7.1
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18
MILLIONS
OF
DOLLARS
CITY OF HOLLANDIFT ABATED PROPERTY ASSESSMENTS
TAX ABATEMENT REAL PROPERTY TAX ABATEMENT PERSONAL PROPERTY
-52-
Taxing Jurisdiction
BROWNFIELD REDEVELOPMENT TAX INCREMENT FINANCING PLANS
TAX YEAR 2017 T.I.F. CAPTURED TAXABLE VALUATIONS BY SPECIFIC MILLAGE LEVY ITEMS OF EACH TAXING UNIT WITH
IFTS EXPRESSED AT EQUIVALENCY
(16th St Development) (E 48th St Properties)
BROWNFIELD REDEVELOPMENT AUTHORITY - LOCAL DISTRICT FINANCING AUTHORITY
665 E.48th St.29 E.6th St.
(5th St Partners,LLC)
570 E.16th St.
(561 Crescent Dr)
Crescent Shores
ure
ure
ured
ab
le
atio
n
ure
ured
ab
le
atio
n
ured
ab
le
atio
n
ured
ab
le
atio
n
ure
CITY OF HOLLAND-Debt Service Levies: Gen.Obligation Debt N - 0 - N - 0 - N - 0 - N - 0 - -Operating Levies: General Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379 -Capital Levies: Property Acquisition Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379 Street Improv. Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379 Sidewalk Improv. Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379 Municipal Cap.Improv. Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379 -All Other: Special Assessments N - 0 - N - 0 - N - 0 - N - 0 - Misc. Assm'ts & Fees N - 0 - N - 0 - N - 0 - N - 0 - D.D.A. Operating N - 0 - N - 0 - N - 0 - N - 0 - 1% Tax Admin Fee N - 0 - N - 0 - N - 0 - N - 0 -
MACATAWA TRANS. AUTH.Operating Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379
WEST MI AIRPOR AUTH.Operating Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379
DISTRICT LIBRARYDebt Service N - 0 - N - 0 - N - 0 - N - 0 - Operating Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379
COMMUNITY POOLDebt N - 0 - N - 0 - N - 0 - N - 0 - Operating Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379
COUNTY OF ALLEGANOperating - - - - - - - - - - - - - - - - - - - - - - - - Y 149,379 Road Improvements - - - - - - - - - - - - - - - - - - - - - - - - Y 149,379 Emergency 911 - - - - - - - - - - - - - - - - - - - - - - - - Y 149,379
COUNTY OF OTTAWAOperating Y 2,920,137 Y 2,668,355 Y 3,140,918 - - - - - - - -Parks Y 2,920,137 Y 2,668,355 Y 3,140,918 - - - - - - - -Emergency 911 Y 2,920,137 Y 2,668,355 Y 3,140,918 - - - - - - - -
INTERMEDIATE SCHOOLGeneral Education Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379 Special Education Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379 Vocational Education Y 2,920,137 Y 2,668,355 Y 3,140,918 Y 149,379
HOLLAND SCHOOLDebt N - 0 - N - 0 - N - 0 - N - 0 - Operating Y - 0 - N - 0 - Y 2,818,873 Y 139,179 Bldg & Site Sinking Fd N - 0 - N - 0 - N - 0 - N - 0 -
STATE OF MICHIGANState Education Tax Y - 0 - N - 0 - Y 3,140,918 Y 149,379
Cap
tur
Cap
tur
Cap
tur
Ta
xab
Va
luat
Cap
tur
Cap
tur
Ta
xab
Va
luat
Cap
tur
Ta
xab
Va
luat
Cap
tur
Ta
xab
Va
luat
Cap
tur
-53-
Taxing Jurisdiction
BROWNFIELD REDEVELOPMENT TAX INCREMENT FINANCING PLANS
TAX YEAR 2017 T.I.F. CAPTURED TAXABLE VALUATIONS BY SPECIFIC MILLAGE LEVY ITEMS OF EACH TAXING UNIT WITH
IFTS EXPRESSED AT EQUIVALENCY
479 Columbia Ave.
(Baker-Lofts) (Lincolnshire)
BROWNFIELD REDEVELOPMENT AUTHORITY - LOCAL DISTRICT FINANCING AUTHORITY
573 Columbia Ave. 1110 Lincoln Ave.
(Purple House Prod.)
99 E 8th St.
(Plaza East)
ured
ab
le
atio
n
ured
ab
le
atio
n
ure
ure
ured
ab
le
atio
n
ure
ure
ured
ab
le
atio
n
CITY OF HOLLAND-Debt Service Levies: Gen.Obligation Debt N - 0 - N - 0 - N - 0 - N - 0 - -Operating Levies: General Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 - -Capital Levies: Property Acquisition Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 - Street Improv. Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 - Sidewalk Improv. Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 - Municipal Cap.Improv. Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 - -All Other: Special Assessments N - 0 - N - 0 - N - 0 - N - 0 - Misc. Assm'ts & Fees N - 0 - N - 0 - N - 0 - N - 0 - D.D.A. Operating N - 0 - N - 0 - N - 0 - N - 0 - 1% Tax Admin Fee N - 0 - N - 0 - N - 0 - N - 0 -
MACATAWA TRANS. AUTH.Operating Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 -
WEST MI AIRPOR AUTH.Operating Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 -
DISTRICT LIBRARYDebt Service N - 0 - N - 0 - N - 0 - N - 0 - Operating Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 -
COMMUNITY POOLDebt N - 0 - N - 0 - N - 0 - N - 0 - Operating Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 -
COUNTY OF ALLEGANOperating - - - - - - - - Y 191,967 - - - - - - - - - - - - - - - - Road Improvements - - - - - - - - Y 191,967 - - - - - - - - - - - - - - - - Emergency 911 - - - - - - - - Y 191,967 - - - - - - - - - - - - - - - -
COUNTY OF OTTAWAOperating Y 7,923,150 - - - - - - - - Y 3,515,020 Y - 0 - Parks Y 7,923,150 - - - - - - - - Y 3,515,020 Y - 0 - Emergency 911 Y 7,923,150 - - - - - - - - Y 3,515,020 Y - 0 -
INTERMEDIATE SCHOOLGeneral Education Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 - Special Education Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 - Vocational Education Y 7,923,150 Y 191,967 Y 3,515,020 Y - 0 -
HOLLAND SCHOOLDebt N - 0 - N - 0 - N - 0 - N - 0 - Operating Y 5,691,361 N - 0 - Y 3,515,020 N - 0 - Bldg & Site Sinking Fd N - 0 - N - 0 - N - 0 - N - 0 -
STATE OF MICHIGANState Education Tax Y 7,923,150 N - 0 - Y 3,515,020 N - 0 -
Cap
tur
Ta
xab
Va
luat
Cap
tur
Ta
xab
Va
luat
Cap
tur
Cap
tur
Cap
tur
Ta
xab
Va
luat
Cap
tur
Cap
tur
Cap
tur
Ta
xab
Va
luat
-54-
Grand
Taxing Jurisdiction Totals
BROWNFIELD REDEVELOPMENT TAX INCREMENT FINANCING PLANS
TAX YEAR 2017 T.I.F. CAPTURED TAXABLE VALUATIONS BY SPECIFIC MILLAGE LEVY ITEMS OF EACH TAXING UNIT WITH
IFTS EXPRESSED AT EQUIVALENCY
146 River Ave. 7th Street
(Scrap Yard Lofts)
154 E 15th St.
(Minit Mart)(City Parking Deck)
BROWNFIELD REDEVELOPMENT AUTHORITY - LOCAL DISTRICT FINANCING AUTHORITY
ured
ab
le
atio
n
ured
ab
le
atio
n
ured
ab
le
atio
n
ure
ure
ure
ured
ab
le
atio
n
CITY OF HOLLAND-Debt Service Levies: Gen.Obligation Debt N - 0 - N - 0 - N - 0 - - 0 - -Operating Levies: General Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361 -Capital Levies: Property Acquisition Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361 Street Improv. Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361 Sidewalk Improv. Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361 Municipal Cap.Improv. Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361 -All Other: Special Assessments N - 0 - N - 0 - N - 0 - - 0 - Misc. Assm'ts & Fees N - 0 - N - 0 - N - 0 - - 0 - D.D.A. Operating N - 0 - N - 0 - N - 0 - - 0 - 1% Tax Admin Fee N - 0 - N - 0 - N - 0 - - 0 -
MACATAWA TRANS. AUTH.Operating Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361
WEST MI AIRPOR AUTH.Operating Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361
DISTRICT LIBRARYDebt Service N - 0 - N - 0 - N - 0 - - 0 - Operating Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361
COMMUNITY POOLDebt N - 0 - N - 0 - N - 0 - - 0 - Operating Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361
COUNTY OF ALLEGANOperating - - - - - - - - - - - - - - - - - - - - - - - - 341,346 Road Improvements - - - - - - - - - - - - - - - - - - - - - - - - 341,346 Emergency 911 - - - - - - - - - - - - - - - - - - - - - - - - 341,346
COUNTY OF OTTAWAOperating Y 1,496,126 Y 12,862,747 Y 56,562 34,583,015 Parks Y 1,496,126 Y 12,862,747 Y 56,562 34,583,015 Emergency 911 Y 1,496,126 Y 12,862,747 Y 56,562 34,583,015
INTERMEDIATE SCHOOLGeneral Education Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361 Special Education Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361 Vocational Education Y 1,496,126 Y 12,862,747 Y 56,562 34,924,361
HOLLAND SCHOOL Debt N - 0 - N - 0 - N - 0 - - 0 - Operating Y 1,496,126 Y 12,862,747 N - 0 - 26,523,306 Bldg & Site Sinking Fd N - 0 - N - 0 - N - 0 - - 0 -
STATE OF MICHIGANState Education Tax Y 1,496,126 Y 12,862,747 N - 0 - 29,087,340
Cap
tur
Ta
xab
Va
luat
Cap
tur
Ta
xab
Va
luat
Cap
tur
Ta
xab
Va
luat
Cap
tur
Cap
tur
Cap
tur
Cap
tur
Ta
xab
Va
luat
-55-
Tax Year 2016 Tax Year 2017
FY 2016-17 FY 2017-18 Amount Percent
C i t y o f H o l l a n d
- Operating Levies: General 8.3494 7.3494 (1.0000) - 11.98%
Total Operating 8.3494 7.3494 (1.0000) - 11.98% - Capital Levies: Property Acquisition 0.0000 0.0000 0.0000 0.00% Street Improvement Projects 1.4268 1.4268 0.0000 0.00% Sidewalk Improvement Projects 0.0500 0.0500 0.0000 0.00% Municipal Capital Projects 0.3155 (1) 0.3155 (1) 0.0000 0.00%
Total Capital 1.7923 1.7923 0.0000 0.00%
- Debt Service Levies:
General Obligation Debt 3.6290 4.6290 1.0000 27.56%
- Total City of Holland 13.7707 13.7707 0.0000 0.00%
H e r r i c k D i s t r i c t L i b r a r y
- Operating 1.1000 0.0000 (1.1000) - 100.00% - Debt Service 0.1393 (1) 0.0000 (1) (0.1393) - 100.00%
- Total Herrick District Library 1.2393 0.0000 (1.2393) - 100.00%
A i r p o r t A u t h o r i t y 0.0985 0.0985 0.0000 0.00%
T o t a l M i l l a g e L e v y R a t e 15.1085 13.8692 (1.2393) - 8.20%
C i t y o f H o l l a n d
- Operating Levies: General 8,414,048 7,583,900 (830,148) - 9.87%
Total Operating 8,414,048$ 7,583,900$ (830,148)$ - 9.87% - Capital Levies: Property Acquisition - 0 - - 0 - - 0 - 0.00% Street Improvement Projects 1,437,848 1,472,325 34,477 2.40% Sidewalk Improvement Projects 50,387 51,595 1,208 2.40%
Municipal Capital Projects 317,943 325,567 7,624 2.40%
Total Capital 1,806,178$ 1,849,487$ 43,309$ 2.40% - Debt Service Levies:
General Obligation Debt * 3,742,874 4,938,364 1,195,490 31.94%
- Total City of Holland 13,963,100$ 14,371,751$ 408,651$ 2.93%
H e r r i c k D i s t r i c t L i b r a r y
- Operating 1,108,517 - 0 - (1,108,517) - 100.00% - Debt Service * 143,671 - 0 - (143,671) - 100.00%
- Total Herrick District Library 1,252,188$ - 0 -$ (1,252,188)$ - 100.00%
A i r p o r t A u t h o r i t y 99,263 101,643 2,380 2.40%
T o t a l M i l l a g e L e v y A m o u n t 15,314,551$ 14,473,394$ (841,157)$ - 5.49%
* Brownfield Captures Are Not Excluded From Debt Service Levies
(1) Final Adjusted Millage Rate Per County Equalization
PROPERTY TAX MILLAGE AMOUNTS
PROPERTY TAX LEVY
PROPOSED MILLAGE RATES AND AMOUNTS FOR THE FISCAL YEAR 2017-18
Increase ( Decrease )
PROPERTY TAX MILLAGE RATES
-56-
Tax Year 2016 Tax Year 2016
FY 2016-17 FY 2016-17 Change
Regular Roll (Includes Frozen NEZ) 1,077,598,350$ 1,104,140,781$ 26,542,431$ 2.46%
- Less Renaissance Zones
- LS Mold Tool & Die (187,051) - 0 - 187,051
- STM Manufacturing Tool & Die (426,940) (400,485) 26,455
- Buhler Prince (2,099,904) (2,420,566) (320,662)
- LG Chem/Compact Power (53,674,805) (48,217,244) 5,457,561
- Johnson Controls - Saft APS - 0 - - 0 - - 0 -
Subtotal Renaissance Zones (56,388,700) (51,038,295) 5,350,405
- Less Brownfields:
- 29 East 6th Street (5th St Partners) (2,828,994) (2,920,137) (91,143)
- 665 East 48th Street (Lifesavers) (104,556) (149,379) (44,823)
- 570 East 16th Street (GE) (2,691,725) (2,668,355) 23,370
- 573 Columbia Ave (Baker-Lofts) (7,987,428) (7,923,150) 64,278
- 99 East 8th Street (Plaza East) (3,421,226) (3,515,020) (93,794)
- 146 River Ave (Scrap Yard Lofts) (1,271,276) (1,496,126) (224,850)
- 7th Street Project (Parking Deck) (9,951,463) (12,862,747) (2,911,284)
- 1110 Lincoln Ave (Lincolnshire) (191,428) (191,967) (539)
- 561 Crescent Drive (Crescent Shores) (1,817,240) (3,140,918) (1,323,678)
- 154 E 15th Street (Minit Mart) - 0 - (56,562) (56,562)
Subtotal Brownfields (30,265,336) (34,924,361) (4,659,025)
- Less Landbank (26,443) (26,681) (238)
Subtotal Regular Roll 990,917,871 1,018,151,444 27,233,573$ 2.75%
Tax Abatement Roll (Expressed at Equivalency) 18,837,870 15,447,949 (3,389,921) - 18.00%
- Less Renaissance Zones - 0 -
- Buhler Prince (1,499,550) (1,367,130) 132,420
- STM Manufacturing Tool & Die (513,336) (324,915) 188,421
Subtotal Renaissance Zones (2,012,886) (1,692,045) 320,841
Subtotal Abatement Roll 16,824,984 13,755,904 (3,069,080)$ - 18.24%
Total - All Rolls Adjusted 1,007,742,855$ 1,031,907,348$ 24,164,493$ 2.40%
Valuation to Add Back to Debt Levies 30,265,336 34,924,361 4,659,025 15.39%
Valuation of Brownfields/Renaissance Zones 88,666,922 87,654,701 (1,012,221) - 1.14%
FY17 Note - the adjustments in the formulas of the Debt Services levies (City and Library) of $30,265,336 relate to
the Brownfield capture portion which is not applicable to be deducted from the debt service levies.
The total FY17 Taxable Valuation used for Debt Service computation is $1,038,008,191.
FY18 Note - the adjustments in the formulas of the Debt Services levies (City and Library) of $34,924,361 relate to
the Brownfield capture portion which is not applicable to be deducted from the debt service levies.
The total FY18 Taxable Valuation used for Debt Service computation is $1,066,831,709.
CITY OF HOLLAND
PROPERTY ASSESSMENT ROLLS EXPRESSED AS TAXABLE VALUATIONS
-57-
CITY OF HOLLAND
1% PROPERTY TAX ADMINISTRATION FEE
SUMMARY OF PROJECTED REVENUES TO BE GENERATED
FOR FISCAL YEAR 2017-18
Projected
2017 Taxable Value 1%
Within 2017-18 Millage Administration
Taxing Jurisdiction City of Holland Rates Amounts Fee
City of Holland 1,069,917,361$ 13.7707 14,733,511$ 147,335$
- Unfrozen NEZ Property 796,942 12.7270 10,143 101
Special Assessments/Operating Assessments 700,000 7,000
Downtown Development Authority 128,267,514 1.6034 205,664 2,057
Herrick District Library 1,070,714,303 1.5000 1,606,071 16,061
West Michigan Airport Authority 1,070,714,303 0.0985 105,465 1,055
State of Michigan 983,353,303 6.0000 5,900,120 59,001
- Commercial Personal Property 41,085,100 6.0000 246,511 2,465
- Industrial Personal Property 46,275,900 - 0 - - 0 - 0
Holland Public School District:
- Principal Residence Exempt Properties (a) 499,923,970 7.5373 3,768,077 37,681
- Non-Principal Residence Properties 390,887,909 25.4419 9,944,931 99,449
- Commercial Personal Property 35,876,650 13.4419 482,250 4,823
- Industrial Personal Property 33,262,700 7.4419 247,538 2,475
- Renaissance Zones - Debt Only 5,154,825 6.8000 35,053 351
Hamilton Community School District:
- Principal Residence Exempt Properties (a) 19,985,550 4.5000 89,935 899
- Non-Principal Residence Properties 72,547,674 22.5000 1,632,323 16,323
- Commercial Personal Property 5,208,450 10.5000 54,689 547
- Industrial Personal Property 13,013,200 4.5000 58,559 586
- Renaissance Zones - Debt Only 49,617,665 4.5000 223,279 2,233
Zeeland Public School District:
- Principal Residence Exempt Properties (a) - 0 - 8.5600 - 0 - - 0 -
- Non-Principal Residence Properties 8,200 26.5600 218 2
Ottawa Intermediate School District 1,070,714,303 5.5234 5,913,983 59,140
Holland Area Community Pool Authority 959,951,229 1.6703 1,603,407 16,034
MAX Authority 1,070,714,303 0.3969 424,967 4,250
County of Allegan 338,014,155 6.0839 2,056,444 20,564
County of Ottawa 648,080,144 5.1483 3,336,511 33,365
- Unfrozen NEZ Property 796,942 4.4065 3,512 35
Total 53,379,649$ 533,796$
Additional Notes
(a) The taxable valuation of "Principal Residence Properties" for each of the school districts within the City of Holland are estimated using the most current information available in the database files. However, estimates are subject to adjustments prior to tax levy in July and December 2017. Any adjustments will affect the amounts to be received for the 1% Property Tax Administration Fee.
Valuations are adjusted downward by the LG Chem Renaissance Zone - school debt shown separately.
-58-
DOWNTOWN DEVELOPMENT AUTHORITY
SUMMARY OF PROPERTY ASSESSMENT ROLL, TAX RATE AND TAX LEVY
FISCAL YEAR 2016-17 AND FISCAL YEAR 2017-18
Tax Year 2016 Tax Year 2017
FY 2016-17 FY 2017-18 Amount Percent
PROPERTY TAXABLE VALUATION ROLL
Regular Roll: - Real Property 113,528,341$ 116,736,859$ 3,208,518$ 2.83% - Personal Property 9,921,900 9,861,300 (60,600) -0.61%
- Total 123,450,241$ 126,598,159$ 3,147,918$ 2.55%
Tax Abatement Roll - Real Property (includes NEZ) 912,948$ 989,742$ 76,794$ 8.41% - Personal Property 1,770,000 958,200 (811,800) -45.86%
- Total: 2,682,948$ 1,947,942$ (735,006)$ -27.40% - Total (Taxing Equivalency): 1,797,948$ 1,468,842$ (329,106) -18.30%
Total Assessment Rolls 125,248,189$ 128,067,001$ 2,818,812$ 2.25%
PROPERTY TAX MILLAGE RATE LEVY
Operating Rate
- For Operations & Maintenance 1.6034 1.6034 - 0 - 0.00%
PROPERTY TAX MILLAGE AMOUNT LEVY
Operating Levy
- For Operations & Maintenance 200,823$ 205,343$ 4,520$ 2.25%
Increase ( Decrease )
-59-
TY2008 TY2009 TY2010 TY2011 TY2012 TY2013 TY2014 TY2015 TY2016 TY2017FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18
Agricultural 0.2% 0.2% 0.1% 0.1% 0.2% 0.1% 0.1% 0.1% 0.1% 0.1%
Commercial 24.7% 24.7% 26.0% 25.3% 24.0% 23.0% 22.0% 23.4% 27.0% 27.3%
Industrial 24.7% 25.2% 24.7% 24.8% 28.6% 30.5% 31.5% 30.3% 20.5% 19.2%
Residential 50.0% 49.5% 48.6% 49.1% 46.4% 45.7% 45.7% 45.5% 51.6% 52.6%
Utility 0.4% 0.4% 0.5% 0.6% 0.6% 0.6% 0.6% 0.6% 0.7% 0.7%
Developmental 0.0% 0.0% 0.1% 0.1% 0.2% 0.1% 0.1% 0.1% 0.1% 0.1%
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
MULTI-YEAR COMPARATIVE OVERVIEW
PROPERTY CLASSIFICATIONS EXPRESSED AS A PERCENTAGE
OF ANNUAL PROPERTY VALUATION OF TOTAL CITY
(Includes Real & Personal Properties of Regular Tax Roll,
plus Tax Abatement Properties at Taxable Equivalency Values)
-60-
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
'09 '10 '11 '12 '13 '14 '15 '16 '17 '18
CITY OF HOLLANDPROPERTY CLASSIFICATION
Residential Commercial / Industrial / Other
FISCAL YEAR
NOTE: Above property assessment chart presentation includes both ad valorem properties and IFT abatement properties.
-61-
% Change
West Increase
LTGO MAX Michigan Herrick (Decr.)
Fiscal Debt General Property Street Municipal Public Airport District In TotalYear Service Operating Acquis. Improv. Sidewalk Projects Transit Authority Library Total Rate
1999 1.2840 8.8790 0.2500 1.0000 0.2500 1.0470 0.1500 0.0000 1.3673 * 14.2273 0.00%
2000 1.2500 8.8000 0.2500 1.0000 0.2500 1.1000 0.1500 0.0000 1.3827 14.1827 -0.31%
2001 1.1000 8.9389 0.2500 1.0000 0.2500 1.1000 0.1500 0.0000 1.3938 14.1827 0.00%
2002 1.1108 8.8389 0.2500 1.0000 0.2500 1.1000 0.2500 0.0000 1.3830 14.1827 0.00%
2003 1.3620 9.0000 0.1000 0.9500 0.1000 0.8876 0.2234 0.0000 1.3770 14.0000 -1.29%
2004 1.5000 9.2421 0.1000 1.0000 0.1000 0.5000 0.2000 0.0000 1.3579 14.0000 0.00%
2005 2.0000 9.4590 0.0500 1.0000 0.0500 0.0000 0.1000 0.0000 1.3410 14.0000 0.00%
2006 2.0910 9.4337 0.0000 1.0000 0.0500 0.0000 0.1000 0.0000 1.3253 14.0000 0.00%
2007 1.9586 9.5188 0.0000 1.0000 0.0500 0.0142 0.1473 0.0000 1.3111 14.0000 0.00%
2008 1.8551 9.3361 0.0000 1.0000 0.0500 0.2977 0.0000 0.0000 1.3111 13.8500 -1.07%
2009 1.9504 9.3361 0.0000 1.0000 0.0500 0.2049 0.0000 0.1000 * 1.3086 13.9500 0.72%
2010 1.6379 9.5000 0.0000 1.0000 0.0500 0.4079 0.0000 0.1000 1.2542 13.9500 0.00%
2011 2.1277 9.5089 0.0000 1.0000 0.0500 0.2000 0.0000 0.1000 1.2634 14.2500 2.15%
2012 2.1946 9.5000 0.0000 1.0000 0.0500 0.1371 0.0000 0.1000 1.2683 14.2500 0.00%
2013 2.8936 9.6585 0.0000 1.0000 0.0500 0.1343 0.0000 0.1000 1.2721 15.1085 6.02%
2014 2.8069 9.6585 0.0000 1.0000 0.0500 0.2351 0.0000 0.1000 1.2580 15.1085 0.00%
2015 2.3400 9.5000 0.0000 1.3669 0.0500 0.4945 0.0000 0.1000 1.2571 15.1085 0.00%
2016 2.2198 9.5000 0.0000 1.4268 0.0500 0.5765 0.0000 0.0992 1.2362 15.1085 0.00%
2017 3.6290 8.3494 0.0000 1.4268 0.0500 0.3155 0.0000 0.0992 1.2386 15.1085 0.00%
2018 4.6290 7.3494 0.0000 1.4268 0.0500 0.3155 0.0000 0.0985 0.0000 * 13.8692 -8.20%
NOTES AND COMMENTS TO ABOVE MILLAGE RATES:
* The Municipal Airport became West Michigan Airport Authority (area-wide) effective with calendar year 2008. The City continues
to levy the millage for the airport and submits payment of taxes as collected (per terms of agreement).
* Herrick District Library became it's own taxing authority effective with calendar year 2017.
Capital Projects
MULTI-YEAR COMPARATIVE OVERVIEW
M i l l a g e R a t e L e v i e s
CITY OF HOLLAND MILLAGE RATE LEVIES
-62-
13.9500 13.950014.2500 14.2500
15.1085 15.1085 15.1085 15.1085 15.1085
13.8692
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18
MILLAGE
RATE
CITY OF HOLLAND PROPERTY TAX MILLAGE RATES
Debt Airport Operating & Capital Library
-63-
Otta
wa
Hol
land
Tot
al A
cros
s A
ll U
nits
City
Her
rick
Wes
t MI
Are
aC
omm
unity
Cou
nty
Cou
nty
Cou
nty
Cou
nty
Fisc
alof
Dis
trict
Airp
ort
MA
XP
rinci
pal
Non
-Prin
cipa
lS
tate
Of
Inte
rmed
iate
Sw
imm
ing
ofof
ofof
Yea
rH
olla
ndLi
brar
yA
utho
rity
Aut
horit
yR
esid
ence
Res
iden
ceM
ichi
gan
Sch
ools
Poo
lA
llega
nO
ttaw
aA
llega
nO
ttaw
a
2004
12.6
421
1.35
790.
0000
0.00
003.
5868
21.5
868
5.00
004.
2305
1.59
006.
6879
4.16
1135
.095
232
.568
4
2005
12.6
590
1.34
100.
0000
0.00
003.
5968
21.5
968
6.00
004.
2192
1.57
006.
6275
4.25
9336
.013
533
.645
3
2006
12.6
747
1.32
530.
0000
0.00
003.
4868
21.4
868
6.00
004.
2109
1.54
005.
6592
4.25
7934
.896
933
.495
6
2007
12.6
889
1.31
110.
0000
0.00
003.
2868
21.2
868
6.00
004.
2093
1.50
005.
8686
4.25
7234
.864
733
.253
3
2008
12.5
389
1.31
110.
0000
0.35
003.
0368
21.0
368
6.00
005.
5234
1.45
005.
8974
4.35
7236
.107
634
.567
4
2009
12.5
414
1.30
860.
1000
0.35
003.
0500
21.0
500
6.00
005.
5234
1.43
005.
8974
4.35
7236
.200
834
.660
6
2010
12.5
958
1.25
420.
1000
0.35
003.
5500
21.5
500
6.00
005.
5234
1.43
005.
8974
4.35
6536
.700
835
.159
9
2011
12.8
870
1.26
300.
1000
0.35
007.
3000
25.3
000
6.00
005.
5234
1.52
005.
8975
4.35
6540
.840
939
.299
9
2012
12.8
817
1.26
830.
1000
0.35
007.
3000
25.3
000
6.00
005.
5234
1.46
005.
8975
4.35
6540
.780
939
.239
9
2013
13.7
364
1.27
210.
1000
0.40
007.
8300
25.8
300
6.00
005.
5234
1.57
005.
8977
4.35
6542
.329
640
.788
4
2014
13.7
514
1.25
710.
1000
0.40
007.
0900
25.0
900
6.00
005.
5234
1.57
005.
8977
4.35
6541
.589
640
.048
4
2015
13.7
613
1.24
720.
1000
0.40
007.
7300
25.7
300
6.00
005.
5234
1.71
006.
0937
4.35
6542
.565
640
.828
4
2016
13.7
731
1.23
620.
0992
0.39
897.
3622
25.3
622
6.00
005.
5234
1.66
756.
0937
4.85
6542
.154
240
.917
0
2017
13.7
707
1.23
930.
0985
0.39
697.
5373
25.4
419
6.00
005.
4970
1.67
036.
0839
5.14
8342
.293
941
.358
3
2018
13.7
707
n/a
0.09
85n/
an/
an/
an/
an/
an/
an/
an/
an/
an/
a
NO
TES
AN
D C
OM
ME
NTS
RE
GA
RD
ING
TH
E A
BO
VE
MIL
LAG
E R
ATE
S:
> B
egin
ning
with
200
9, th
e C
ity's
Mun
icip
al A
irpor
t bec
ame
"Wes
t Mic
higa
n A
irpor
t Aut
horit
y" (a
rea-
wid
e ai
rpor
t).
> B
egin
ning
with
201
8, H
erric
k D
istri
ct L
ibra
ry is
it's
ow
n ta
aut
horit
y. >
As
a re
sult
of th
e st
ate
cons
titut
iona
l am
endm
ent (
Pro
posa
l A o
f 199
4), s
choo
l ope
ratin
g m
illag
e ra
tes
wer
e m
anda
ted
as fo
llow
s:
- "P
rinci
pal R
esid
ence
" pro
perty
sta
tus
= 0
mill
s fo
r sch
ool o
pera
ting
-
"Non
-Prin
cipa
l Res
iden
ce" p
rope
rty s
tatu
s =
18 m
ills
for s
choo
l ope
ratin
g.
- "P
rinci
pal R
esid
ence
" & "N
on-P
rinci
pal R
esid
ence
" pro
perti
es a
re b
oth
subj
ect t
o th
e S
tate
Edu
catio
n Ta
x le
vy =
6 m
ills
for s
choo
l ope
ratin
g.
> "T
otal
s A
cros
s A
ll U
nits
" (tw
o co
lum
ns o
n fa
r rig
ht) r
efle
cts
the
mill
age
tota
ls fo
r "P
rinci
pal R
esid
ence
" sta
tus
prop
ertie
s. P
rope
rties
with
"Non
-Prin
cipa
l Res
iden
ce" s
tatu
s
a
re 1
8 m
ills
high
er th
an th
e to
tals
as
show
n.
Hol
land
Pub
lic S
choo
ls
M i
l l a
g e
R
a t
e L
e v
i e
s
MU
LT
I-Y
EA
R C
OM
PA
RA
TIV
E O
VE
RV
IEW
AN
NU
AL
MIL
LA
GE
RA
TE
LE
VIE
S B
Y A
LL
IN
DIV
IDU
AL
TA
XIN
G J
UR
ISD
ICT
ION
S W
ITH
IN T
HE
CIT
Y O
F H
OL
LA
ND
-64-
Percentage Of
General Fund Operating Tax Levy
Operating Tax Millage Levy Operating Compared To
Fiscal Year Taxable Valuation Rate Amount Budget General Fund Budget
1998-99 859,602,195 8.8790 7,632,408 15,492,129 49.27%
1999-00 908,750,046 8.8000 7,997,000 16,309,939 49.03%
2000-01 949,299,498 8.9389 8,485,693 17,081,459 49.68%
2001-02 1,020,055,229 8.8389 9,016,166 17,911,590 50.34%
2002-03 1,054,075,997 9.0000 9,486,684 18,725,923 50.66%
2003-04 1,087,694,560 9.2421 10,052,582 19,129,907 52.55%
2004-05 * 1,117,364,832 9.4590 10,569,154 19,294,140 54.78%
2005-06 1,127,045,439 9.4337 10,632,209 19,888,609 53.46%
2006-07 1,160,620,466 9.5188 11,047,714 20,577,423 53.69%
2007-08 1,196,404,444 9.3361 11,169,752 20,927,716 53.37%
2008-09 1,179,144,474 9.3361 11,008,611 21,274,165 51.75%
2009-10 1,189,272,661 9.5000 11,298,090 21,059,572 53.65%
2010-11 1,088,676,253 9.5089 10,352,114 20,104,855 51.49%
2011-12 1,037,196,001 9.5000 9,853,362 19,861,414 49.61%
2012-13 975,993,723 9.6585 9,426,635 19,810,010 47.59%
2013-14 989,618,594 9.6585 9,558,231 20,318,862 47.04%
2014-15 999,915,213 9.5000 9,499,195 20,644,515 46.01%
2015-16 1,052,370,550 9.5000 9,997,520 21,575,820 46.34%
2016-17 1,007,742,855 8.3494 8,414,048 21,203,654 39.68%
2017-18 1,031,907,348 7.3494 7,583,900 20,999,674 36.11%
* Beginning in FY2004-05 the Taxable Valuation is reduced by Brownfield TIF Captures, Tool & Die Abatements / Renaissance Zones.
CITY'S ANNUAL OPERATING MILLAGE COMPARED
MULTI-YEAR COMPARATIVE OVERVIEW
TO CITY'S ANNUAL GENERAL FUND OPERATING BUDGET
-65-
PERCENTAGEOF TOTAL
TAXABLE TAXABLETAXPAYER TYPE OF BUSINESS VALUATION VALUATION
1. ARC Holland Real Eastate Holdings Retirement Village 33,446,699$ 3.13%2. Haworth Inc Office Furniture Manufacturing 16,841,634$ 1.58%3. Lumir LLC Real Estate Holdings 11,974,518$ 1.12%4. Holland Waverly LLC Automotive Parts Manufacturing 11,039,800$ 1.03%5. Adient US LLC Automotive Parts Manufacturing 9,088,083$ 0.85%6. Yanfeng US Automotive Interiors Automotive Parts Manufacturing 7,858,700$ 0.74%7. Hotel Holdings Holland DTW LLC Hotel 7,405,132$ 0.69%8. Challenge Mgf Company Automotive Parts Manufacturing 7,081,835$ 0.66%9. Semco Energy Utility 6,732,300$ 0.63%
10. Kraft Heinz Food Co Misc Food Manufacturing 6,113,229$ 0.57%
Totals 117,581,930$ 11.00%
2017 Total Taxable Value is $1,068,612,343 which includes IFT's at equivalency valuation.The abatements are taxed at approximately one-half the tax rate. Taxable valuations of Renaissance Zones are excluded.
CITY OF HOLLAND, MICHIGAN
PRINCIPAL TAXPAYERSTAX YEAR 2017 (FY 2018)
CITY WIDE
Concentration of Taxpayers
11.00%
89.00%
Top Ten Taxpayers All Other Taxpayers
-66-
> SUMMARY OF BUDGETED FINANCIAL DATA:
- FUND DESCRIPTIONS
- SUMMARY ACROSS ALL FUNDS
- SOURCES & USES ACROSS ALL FUNDS
- GOVERNMENTAL FUNDS & COMPONENT UNITS
- ENTERPRISE FUNDS
- INTERNAL SERVICE FUNDS
- 3 YEAR FUND FINANCIAL SUMMARIES
FUND SUMMARIES
-67-
-incl. Budget Stabilization -MVH Major Street Fund -General Obligation Fund -Bridge Fund-MVH Local Street Fund -Building Authority Fund -Drain Fund-Allegan Co. Road Tax Fund -Special Assessment Fund -Street Fund-Ottawa Co. Road Tax Fund -Energy Performance Fund -Sidewalk Fund-Street Improvement Reserve Fund -Municipal Capital-Parking System Fund Improvement Fund-Downtown Snowmelt Fund-Principal Shopping District Fund
-Cemetery Perpetual Care Fund -CATV Public Access TV Fund-Herrick District Library Taxation Fund-C/J Police Training Fund-Revolving Cash Assistance Fund-Dangerous Structures Fund
-Solid Waste Fund -Technology Services Fund -Downtown Development Authority Fund-Windmill Island Gardens Fund -Fuel Dispensing Fund -Brownfield Redevelopment Authority Funds-Depot Operations Fund -Postage Services Fund -Holland Historical Trust Fund-Airport Facilities & Mgmt. Fund -Telephony Services Fund-Transit Facilities & Mgmt. Fund -Centralized Vehicle/Equip Fund-Police Employees Benefit Fund -Fire Emergency Vehicle Pool Fund-City Hall Employees Benefit Fund -Compensated Absences Fund-Transportation Employees Benefit Fund -Workers Compensation Insurance Fund-Park/Cemetery Employees Benefit Fund -Income Protection Insurance Fund-Electric Utility Fund* -Health/Dental Insurance Fund-Water Utility Fund* -Vehicle Insurance Fund-Wastewater Utility Fund* -Property Insurance Fund
-Liability Insurance Fund
Note: The Basis of Budgeting, which mimics the Basis of Accounting, is indicated for each fund type. Fund Type definitions can be found in the glossary.
* Considered a major fund for financial reporting purposes.
BUDGET FUND STRUCTURECITY OF HOLLAND
Governmental Funds
Proprietary Funds
Component Units(Modified Accrual)
General Fund*(Modified Accrual)
Special Revenue Funds(Modified Accrual)
Debt ServiceFunds
(Modified Accrual)
Capital ProjectFunds
(Modified Accrual)
Enterprise Funds(Full Accrual)
Internal Service Funds(Full Accrual)
Permanent Funds(Modified Accrual)
-68-
General Fund
Capital Projects
Other Govt.
Utility Funds
Other Enterprise
Internal Service
City Council xCity Manager x xElections xFinance x xAssessor xClerk xHuman Resources x x xTreasurer xCity Hall & Grounds xCemetery xBoard & Commissions xPlanning & Zoning xPublic Safety - Police x x xPublic Safety - Fire x xEnvironmental Health xConstruction Inspections x xStreets Division x x xEngineering Management x x xHousing & Neighborhoods xEconomic Development xHuman Relations xInternational Relations xYouth Services xRecreation xParks x xDeGraaf Nature Center x8th St Market xCivic Center xDowntown Holland xSolid Waste & Recycling xWindmill Island xWater xElectric xWastewater xTechnology Services x xVehicle & Equipment Mntc x
The table shows which funds each Department is a part of.
Governmental Proprietary
Department
DEPARTMENT / FUND RELATIONSHIP
-69-
F U N D T Y P E : G E N E R A L F U N D
GENERAL FUND
The General Fund is a governmental fund, and represents the basic and primary operating fund of general government operations. This fund records financial resources used for day-to-day general government service activities, such as City Administration, Public Safety, Community & Neighborhood Services, Leisure & Cultural Services, Cemeteries, etc. Certain activities, programs and projects are financed and recorded in other funds, in accordance with legal restrictions and by Governmental Accounting Standards Board (GASB) requirements.
The General Fund receives the majority of its financing from four primary sources, to include property taxes, state shared revenues, fees & charges for services and an annual transfer from the City's Electric Utility Fund as authorized by City Charter provisions.
The informal policy is to maintain the fund balance within a 7.5% to 15% range of the ensuing year's adopted budget appropriation for this fund. This is in addition to the balance in the Budget Stabilization Fund.
BUDGET STABILIZATION (RAINY DAY) FUND
Pursuant to Michigan P.A. 30 of 1978, the City Council adopted Ordinance No. 757 that became effective June 25, 1980, authorizing the establishment of a Budget Stabilization Fund.
By City Ordinance and State of Michigan statutes, the balance maintained in this fund may be used to meet General Fund deficits, to alleviate the reduction of levels of essential services (if so desired by City Council), or offset costs incurred as the result of natural disasters. In recent years this fund has been used to directly fund prior years’ portions of Michigan Tax Tribunal stipulated taxpayer refunds and make transfers to the General Fund to offset state revenue sharing reductions.
Investment income generated in this fund is credited to the General Fund.
As a part of the annual budgeting process, the balance of this fund is examined and, to the extent possible, maintained at ten percent of the General Fund operating appropriations for the ensuing fiscal year. Each year the balance in the Budget Stabilization Fund may be adjusted by way of a transfer from or to the General Fund.
F U N D T Y P E : P E R M A N E N T F U N D S Permanent Funds are governmental funds reporting upon legally restricted resources to the extent that only earnings, and not principal, may be used for purposes supporting the government’s programs and benefit the citizenry.
CEMETERY PERPETUAL CARE FUND
This fund provides financial accountability for fifty percent of revenues from the sale of cemetery lots (which includes perpetual care service). Revenues accumulate in the fund, with the cash balance being continuously invested. The principal within this fund (represented by accumulated revenues of cemetery lot sales) is designated as non-expendable. Legally appropriated amounts of the expendable fund balance may be transferred to capital projects that are specific to enhancements and/or development of municipal cemetery facilities.
-70-
F U N D T Y P E : S P E C I A L R E V E N U E F U N D S
Special Revenue Funds are governmental funds that account for proceeds of specific revenue sources (other than those for major capital projects), which are legally restricted to expenditures for specified purposes.
MOTOR VEHICLE HIGHWAY MAJOR STREET FUND
The Major Street Fund is established pursuant to State of Michigan P.A. 51 of 1951, as amended. Its purpose is to receive formula distributions from the Michigan Transportation Fund. Funding is also received from the State's Local Road Program (a.k.a., Build Michigan) and State P.A. 48 Metro Act Maintenance Fee payments.
These revenues are required to be expended for maintenance and/or construction of designated major streets and bridges. The local government is allowed to transfer a portion of these revenues to the Local Street Fund for use on designated local streets & bridges (ref: Michigan Public Act 51 of 1951, as amended).
MOTOR VEHICLE HIGHWAY LOCAL STREET FUND
The Local Street Fund is established pursuant to State of Michigan P.A. 51 of 1951, as amended. Its purpose is to receive formula distributions from the Michigan Transportation Fund. Funding is also received from the State's Local Road Program (a.k.a., Build Michigan).
Revenues are required to be expended for maintenance and/or construction of designated local streets and bridges. All outlays for construction of local streets must be matched dollar-for-dollar with locally derived sources (ref: Michigan Public Act 51 of 1951, as amended).
ALLEGA N & OTT AWA C O UNTY R O AD TAX FUND
The purpose of these funds is to receive a portion of a county-wide, voted property tax millage; distribution is based on the taxable value of the City located in the County, compared to the taxable value of the entire County. Outlays from this fund are used for street, bridges, and right-of-way projects located within the corresponding county.
STREET IMPROVE MENT S RESERV E FUND
Primary funding is attained from a property tax levy. Funding can also be provided in the form of bond proceeds when debt is issued for a street construction project. Outlays are in the form of interfund transfers to designated capital projects for streets, bridges, and right-of-way’s.
PUBLIC SYSTE M FUND
The downtown area includes several municipally-owned public parking lots and one two-story parking structure. Various privately-owned parking lots, some of which are leased to the City of Holland for use as public parking facilities, are also available downtown.
The primary revenue source is an annual operating assessment levied against property owners within a designated downtown district that receive direct or indirect benefit from the parking lots. Expenditures include routine maintenance and upkeep of public parking lots and a parking deck, lease payments on privately-owned lots and minor capital projects.
DOWNT O WN SN OWMELT F UND
Revenues are received from an annual operating special assessment levied against property owners within a designated downtown district that benefits from the snowmelt system. Public space assessments for the City Police and Ottawa County Court Complex parking lot and parking deck, the 8th Street Market Area and the 7th Street Parking Deck are also received. Additionally, transfers-in are received from the Motor Vehicle Highway Major Streets Fund and the Downtown Parking System Fund. Expenditures include operating and maintaining the snowmelt system.
-71-
F U N D T Y P E : S P E C I A L R E V E N U E F U N D S
( c o n t i n u e d )
PR INCI P AL SH OP PING D IS TRICT F UND
This fund was created for the purpose of promoting the downtown shopping district via a coordinated effort of marketing and special events. Revenues are received from an annual operating assessment levied against property owners within a designated downtown district that benefit from the PSD and from special event fees. Expenditures include advertising & marketing, consultants and special events designed to benefit the downtown.
CATV P U BLIC ACCESS TV FUND
In accordance with terms of a licensing agreement with the cable television firms, Comcast, Inc. and AT&T, Inc. and Michigan Public Act 480 of 2006 entitled the Uniform Video Services Local Franchise Act, the City of Holland receives an annual franchise fee equal to five percent of gross subscriber revenues. Expenditures include operating costs associated with providing local cable television programming services and enhancements to communications technology to meet the informational needs of the City.
DISTRICT LIBRARY TAXATION FUND
Herrick Public Library (municipally-owned by City of Holland) became Herrick District Library (a separate area-wide library entity) in 1997. Rather than the library entity imposing its own tax levy, the intergovernmental contractual arrangement provides that the City and the three adjacent townships that make up the library district levy an identical tax millage rate and each taxing unit will pay the collected taxes to the library district.
POLICE CRIMINAL JUSTICE TRAINING FUND
State of Michigan Act 302 of 1982 requires district courts to impose an added assessment on civil infractions under the Michigan Vehicle Code, with a few exceptions. The assessments are in addition to the fines and court costs ordered to be paid, and are forwarded to the State of Michigan. The State distributes 60% of assessments to local governments based upon the number of full-time police officers currently employed. The funding is required to supplement training appropriations in the Public Safety Police Division. The funding is not in the form of a grant.
REV OLVI NG C ASH ASSIST ANCE F U ND
This fund provides upfront working capital assistance for construction projects for which special assessment bonds are issued. This fund receives significant reimbursement revenue from long term special assessment installment payments.
DAN GER OUS ST R UCTU RE S FUND
Various sections and sub-sections within Chapters 6, 14, 15 and 19 of the City Ordinance Code establish local government authority for actions to be taken regarding housing and business properties that are considered to be ‘dangerous structures’. Legal actions the city government may impose include the right to secure, fix or demolish such properties if the property owner of record does not take appropriate action in a timely manner. In such instances, the City submits an invoice to the property owner for reimbursement of costs incurred.
This fund provides accountability of costs associated with housing and business properties considered “dangerous structures’ and property owners are invoiced for costs incurred.
-72-
F U N D T Y P E : D E B T S E R V I C E F U N D S
Debt Service Funds are governmental funds that account for financial resources accumulated to provide payment of principal, interest, and fees on general obligation, limited tax general obligation, building authority, and special assessment long-term debt.
GENERAL OBLIGATION AND BUILDING AUTHORITY DEBT FUND
The fund accounts for revenues from property taxes, internal fund transfers-in, and investment used for payment of principal and interest of the general obligations bonds sold.
SPECIAL ASSESSMENT DEBT FUND
This fund accounts for revenue paid by property owners in designated districts that are used to pay the principal and interest on special assessment debt.
ENERGY PERFORMANCE DEBT FUND
This fund accounts for revenue from property taxes and is used to pay the installment payments due on the loan.
F U N D T Y P E : C A P I T A L P R O J E C T S F U N D S
Capital Project Funds are governmental funds that account for financial resources designated for the acquisition or construction of major capital facilities (other than those projects that are financed by proprietary funds).
CAPITAL PROJECT FUNDS
Capital Project Funds are established for new construction or major improvements to municipal facilities, equipment and infrastructure. Projects are frequently multi-year with reserves established to assure project financing requirements are met.
Financing for capital projects is derived from various sources, to include property taxes and special assessments, grants from other government and non-government agencies, inter-fund transfers and contributions from the private sector. Larger projects frequently will require financing through the issuance of long-term debt instruments, such as bond issues, allowable borrowing arrangements with financial institutions, and land contracts.
-73-
F U N D T Y P E : E N T E R P R I S E F U N D S
Enterprise Funds are proprietary funds that account for operations (a) financed and operated in a manner similar to private-sector business entities - where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed primarily through user charges; or, (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes.
SOLID WASTE FUND
This fund accounts for the revenue and expenses associated with a mandatory refuse and recycling pickup program for all single-family residences, as well as multi-family residential units.
WINDMILL ISLAND FUND
This fund accounts for the revenue and expenses associated with operating a public attraction, referred to as Windmill Island, that features an imported authentic operating windmill from the Netherlands. The revenue base consists of admission fees, concession fees, and other miscellaneous revenues; along with an annual General Fund transfer to subsidize operating deficits, if needed.
DEPOT OPERATIONS FUND
The City of Holland owns and leases out a renovated railroad depot located on the main street of the downtown area. Per agreement, the MAX Transportation Authority operates and maintains the building and grounds and also receives related rental income from the other tenants
AIRPORT FACILITIES AND MANAGEMENT FUND
On January 18, 2007, the City of Holland adopted a resolution to form the West Michigan Airport Authority along with Holland Charter Township, Park Township and the City of Zeeland. The tax levy up to 0.1 mill was approved by voters in all jurisdictions, except Holland Charter Township, in May 2008. Rather than the airport entity imposing its own tax levy, the intergovernmental contractual arrangement provides that the City and two adjacent jurisdictions (composing the airport authority) each levy an identical tax millage rate for the airport, and each taxing unit will pay the collected taxes to the Authority. The City’s portion of this tax levy is accounted for by this fund.
Capital assets formerly acquired by the City of Holland, prior to the formation of the Authority, remain under the City’s ownership and continue to be accounted for in this City fund. These City owned assets are leased to the Authority for their use, operation and maintenance. The Authority contracts with the City for managerial staff, fiscal agent services and some minor administrative costs which continue to be accounted for in this fund.
PUBLIC TRANSIT FACILITY AND MANAGEMENT FUND
Effective July 1, 2007 the City of Holland adopted a resolution to form the Macatawa Area Express Transportation Authority, along with Holland Charter Township. The cost of property insurance on the Depot, which the Authority leases, is charged to this fund. They are then invoiced so all cost
EMPL OY EES BE N EFIT FUNDS
Various departmental facilities provide a coffee shop / lunch room for staff members and commissions. This fund provides financial accountability. Revenues are from merchandise sales to employees and payroll deductions. Expenses include the purchase of lunch room inventory items and miscellaneous costs associated with special events, such as decorated cakes, flowers, cards, and gifts.
-74-
F U N D T Y P E : E N T E R P R I S E F U N D S
( c o n t i n u e d )
ELECTRIC UTILITY FUND
Mandated by chapter 12 of the City Charter, the Electric Utility Fund provides financial accountability for a municipally-owned electric generating facility and distribution system that supplies electrical power to residential, commercial, industrial, and other users. Fiber Optics (broadband) is also supplied to a limited customer base. The City has entered into agreements with several of the surrounding governmental jurisdictions to supply electrical power to various residential, commercial, and industrial areas outside of the City.
WASTEWATER UTILITY FUND
The Wastewater Utility Fund provides financial accountability for a municipally-owned sewage treatment facility and collection system that services residential, commercial, industrial, and other users within the City of Holland.
In 1979, a joint agreement was established between the City of Holland and surrounding townships to expand the sewage treatment plant, and provide sewage collection services to an expanded area. In 1994 and 1995 these same governing units took action to construct another large expansion of the treatment plant capacity to service the ever-increasing volumes of sewage treatment requirements.
WATER UTILITY FUND
Mandated by chapter 12 of the Holland City Charter, the Water Utility Fund provides financial accountability for a municipally-owned water treatment facility and distribution system that supplies water too residential, commercial, industrial and other users within the City of Holland. The City of Holland has entered into joint agreements with several of the surrounding governmental jurisdictions for the sale and distribution of water to various areas outside of the City.
-75-
F U N D T Y P E : I N T E R N A L S E R V I C E F U N D S
Internal Service Funds are used to account for the financing of services provided by one department or activity to other departments or activities of the City, and/or to other governmental units on a cost-reimbursement basis. These types of funds are established, managed, and operated as a proprietary type operation, providing financial accountability for revenues, expenses, and balance sheet items.
TECHNOLOGY SERVICES FUND
The Technology Services Dept provides computer-processing capabilities to all departments; and to a small extent, to other local area governmental units. To recover the cost of operations, user fees are charged to departments for computer usage plus a surcharge for the purpose of accumulating reserves for future purchases.
POSTAGE SERVICES FUND
This fund accounts for the fees charged to departments for postage used and the cost of postage meter.
TELEPHONY SERVICES FUND
This fund accounts for the cost of communication using the telephone system. Also captured are operating costs across all departments for usage of cellular phones, pager units, broadband fiber as well as modems for computers and credit card validation machines. Departments are charged user fees to recover costs plus a surcharge for the purpose of accumulating a reserve for future purchases.
FUEL DISPENSING FUND
The City of Holland and Holland Public School District share the operating, maintenance, and capital costs for underground storage tanks and automated fuel dispensing systems. This fund accounts for the purchase of fuel used by their vehicles and equipment. User fees are charged to cover costs.
CENTRALIZED VEHICLE/EQUIPMENT FUND
This fund accounts for the costs associated with maintaining the City’s vehicles and equipment. Departments using the vehicles and equipment on a daily basis pay an annual lease. Certain vehicles are available for use as needed; department users are charged a per mile fee to recover costs.
FIRE VEHICLES & EQUIPMENT FUND
This fund accounts for cash reserves to be used for purchase of additional or replacement emergency vehicles, and for major renovations to emergency vehicles. Primary financing for this fund is an annual operating transfer from the General Fund.
COMPENSATED ABSENCES FUND
This fund is used to account for the liabilities related to accumulated vacation, paid time off, unused sick pay, time off in lieu of holiday (fire union), comp time and related mandatory fringes across the General Fund and Special Revenue Funds. Revenues and expenses relate to the annual adjustment of these liabilities.
-76-
F U N D T Y P E : I N T E R N A L S E R V I C E F U N D S
( c o n t i n u e d )
WORKERS COMPENSATION FUND
This fund accounts for the premiums paid by departments, according to the wages paid employees and the rates provided by Accident Fund. Expenses of the fund include commercial insurance premiums on the current policy. A small number of medical claims are also charged to this fund (retroactive to a time when the City's workers’ compensation coverage was partially self-insured). However, all such claims have reached the stop-loss limits of self-insured coverage so reimbursement from the commercial insurance carrier is received.
EMPLOYEE DISABILITY INCOME PROTECTION FUND
The City of Holland provides a short-term disability income protection coverage through a fully self-funded plan, with the City acting as the administrator. Revenues to this fund are generated from a combination of internally-developed premium charges (short-term) and commercial carrier rates (long-term) to various departments and funds. Expenses include disability income claims, as well as commercial insurance premiums for long-term income protection.
EMPLOYEE & RETIREE HEALTH / DENTAL FUND
Medical/dental insurance is provided for full-time employees and dependents, as well as for retirees, through a partially self-funded plan. Revenues to this fund are generated primarily from internal premium charges to departments and funds, employees and retirees. Expenses include payments for claims, administrative claim-handling fees and commercial insurance premiums for stop-loss coverages.
VEHICLE INSURANCE FUND
The City of Holland partially self-insures for the cost of repairs or replacement to its damaged vehicles, other than fire emergency vehicles. Revenues to this fund are generated primarily from internally-developed premium charges to various departments and funds. Expenses are primarily for self-retention vehicle damage claims, as well as commercial insurance premiums for stop-loss coverage.
PROPERTY INSURANCE FUND
The City of Holland partially self-insures coverage for the cost of repairs or replacement to its damaged property (other than vehicles). Revenues to this fund are generated primarily from internally-developed premium charges to various departments and funds. Expenses are primarily for self-retention property damage claims, as well as commercial insurance premiums for stop-loss coverage.
GENERAL & PROFESSIONAL LIABILITY FUND
The City of Holland partially self-insures coverage for the cost of General Liability claims against the City. Revenues to this fund are generated primarily from internally-developed premium charges to various departments and funds. Expenses are primarily for payment of liability claims of the general public related to injuries and/or damaged property resulting from administrative errors & omissions, faulty design, negligence, carelessness, etc. Expenses also include commercial insurance premiums for stop-loss coverage.
-77-
F U N D T Y P E : C O M P O N E N T U N I T F U N D S
A component unit is a legally separate entity that satisfies at least one of the following criteria: The primary government (City of Holland) is financially accountable for the legally separate entity. The nature and significance of the relationship between the primary government and the legally separate
entity is such that to exclude the entity from the financial reporting entity would render the financial statements misleading or incomplete.
BROWNFIELD REDEVELOPMENT AUTHORITY FUNDS
The Brownfield Redevelopment Authority Financing Act, State of Michigan P.A. 381 of 1996, as amended, establishes a method for municipalities to facilitate and promote revitalization of environmentally contaminated and/or blighted and functionally obsolete sites. A separate fund is established for each approved project site, to record revenues from Tax Increment Financing 'captured property taxes'; and to record reimbursement payments to project developers for authorized redevelopment expenditure outlays.
DOWNTOWN DEVELOPMENT AUTHORITY FUND
The Downtown Development Authority (DDA) Fund was established in May 1984 with adoption of City Ordinance Number 757, under authority granted by State of Michigan, Public Act 197 of 1975, as amended. The Main Street Program, is the mechanism used for administering operations and programs, under direction of a board of directors.
At the current time funding is accomplished with a district wide tax levy. Expenses are related to programs for low interest loans to improve both exteriors and interiors of downtown buildings; recruitment of new businesses; improved ambiance for shoppers such as assistance with window displays, a sidewalk hanging banners program, improved shopping atmosphere through new and expanded decorations and music, underground electrical expansion programs; and presentations to area groups and news media promoting the downtown area.
HOLLAND HISTORICAL TRUST FUND
Holland Historical Trust is a Michigan non-profit corporation with its own board of directors that is not appointed by the Holland City Council. Primary revenue sources include an annual contribution from the City of Holland - General Fund and bequests from the private sector. The portion of this fund that represents accumulated bequests – with limitations placed upon use of the contributed principal – is established as non-expendable. This fund provides financial accountability for the administration, operations and general maintenance of four local area historical buildings: Holland Museum, Holland Armory (currently offices), Cappon House and the Settlers House. The buildings, with the exception of the Armory, are owned by the City of Holland.
-78-
FY2018 PROPOSED APPROPRIATIONS
FUNDS BY TYPE
Including Basis of Budgeting & Accounting
General Fund Solid Waste Recycling 1,586,841 -Including Budget Stabilzation 21,074,674 Windmill Island Gardens 2,866,392
Employees Benefit 8,150Municipal Airport Facilities & Mgmt 145,265Electric Utility 95,996,654Water Utility 11,852,382Wastewater Utility 12,759,068
Cemetery Perpetual Care 11,000 Total 125,214,752
Street Funds 7,523,381 Technology Services 930,700Downtown Funds 893,533 Fuel Dispensing 750,930CATV-Public Access TV 502,147 Postage Services 20,400Herrick District Library Taxation 300 Telephony Services 116,850C/J Police Training 10,450 Centralized Vehicle/Equip 2,547,003Dangerous Structures 12,900 Compensated Absences 42,000
Total 8,942,711 Risk Management 6,648,505Total 11,056,388
General Obligation LTGO 5,956,045Building Authority 1,484,414 Downtown Development Auth. 260,029Energy Performance 335,681 Brownfield Redevel. Auth. 1,123,440
Total 7,776,140 Holland Historical Trust 635,225Total 2,018,694
Municipal Improvements 4,190,435Street, Bridge, Signalization 3,835,000 Fund Type definitions can be found in the glossary.
Sidewalk Improvements 185,000Total 8,210,435
Appropriations Include: Internal Transfers To Other Funds, Capital Outlay, and Debt Service Principal but Excludes Depreciation.
DEBT SERVICE( Modified Accrual )
CAPITAL PROJECTS( Modified Accrual )
GENERAL OPERATING( Modified Accrual )
PERMANENT( Modified Accrual )
SPECIAL REVENUE( Modified Accrual )
Note: The Basis of Budgeting, which mimics the Basis of Accounting, is indicated for each fund type.
COMPONENT UNITS( Modified Accrual )
ENTERPRISE( Full Accrual )
INTERNAL SERVICE FUNDS( Full Accrual )
-79-
FINANCING SOURCES, USES & FUND EQUITY
SPECIAL DEBT CAPITAL COMPONENT
GENERAL PERMANENT REVENUE SERVICE PROJECT UNIT
FUND FUNDS FUNDS FUNDS FUNDS FUNDS
FUND EQUITY - PROJECTED BEGINNING BALANCE As of July 1, 2017 4,897,407$ 1,666,690$ 2,194,859$ 690,878$ 4,314,428$ 2,337,640$
F I N A N C I N G S O U R C E S Taxes 8,253,000 - 1,469,950 5,470,392 375,610 1,624,248 Special Assessments - - 783,383 7,617 25,000 - Intergovernmental 3,906,248 - 4,465,006 - 509,962 114,128 Licenses and Permits 626,800 - 79,000 - - 3,000 Charges for Services 1,782,835 33,000 574,850 - - 103,650 Fines and Forfeits 132,500 - - - - - Interest & Rents 357,160 11,000 38,545 7,407 11,003 38,474 Other 106,800 - 832,500 1,620,744 417,000 312,555 Total Financing Sources 15,165,343 44,000 8,243,234 7,106,160 1,338,575 2,196,055
F I N A N C I N G U S E S Management & Administration 2,131,177 - 302,147 - - - Fiscal Services 1,400,329 - - - - - Public Safety 10,188,662 - 10,450 - - - Transportation 1,316,650 - 3,245,509 - - - Community & Neighborhood 1,781,431 - 511,598 - - 963,227 Parks & Recreation 3,955,525 - 300 - - 742,108 General Debt Service - - - 7,776,139 - - Internal Services - - - - - - Capital Projects - - - - 8,052,435 - Utilities - - - - - - Total Financing Uses 20,773,774 - 4,070,004 7,776,139 8,052,435 1,705,335
Sources Over (Under) Uses (5,608,431) 44,000 4,173,230 (669,979) (6,713,860) 490,720
OTHER FINANCING SOURCES (USES) Transfers In 5,766,839 - 659,685 421,047 4,723,740 184,555 Transfers Out (300,900) (11,000) (4,872,707) (1) (158,000) (420,242)
Net Change in Fund Equity (142,492) 33,000 (39,792) (248,933) (2,148,120) 255,033
FUND EQUITY - PROJECTED ENDING BALANCE As of June 30, 2018 4,754,915$ 1,699,690$ 2,155,067$ 441,945$ 2,166,308$ 2,592,673$
GOVERNMENTAL-TYPE FUNDS
FUND SUMMARY
-80-
FUND SUMMARY
FINANCING SOURCES, USES & FUND EQUITY
INTERNAL
ENTERPRISE SERVICE
FUNDS FUNDS TOTAL
FUND EQUITY - PROJECTED BEGINNING BALANCE376,659,603$ 11,196,839$ 403,958,344$ As of July 1, 2017
F I N A N C I N G S O U R C E S104,600 - 17,297,800 Taxes
- - 816,000 Special Assessments1,439,000 - 10,434,344 Intergovernmental
- - 708,800 Licenses and Permits135,515,029 2,041,550 140,050,914 Charges for Services
- - 132,500 Fines and Forfeits495,686 1,906,217 2,865,492 Interest & Rents
3,960,825 6,824,200 14,074,624 Other141,515,140 10,771,967 186,380,474 Total Financing Sources
F I N A N C I N G U S E S- - 2,433,324 Management & Administration
3,500 - 1,403,829 Fiscal Services2,500 - 10,201,612 Public Safety
632,815 - 5,194,974 Transportation1,586,841 - 4,843,097 Community & Neighborhood
979,542 - 5,677,475 Parks & Recreation- - 7,776,139 General Debt Service- 10,805,588 10,805,588 Internal Services- - 8,052,435 Capital Projects
112,225,445 - 112,225,445 Utilities115,430,643 10,805,588 168,613,918 Total Financing Uses
26,084,497 (33,621) 17,766,556 Sources Over (Under) Uses
OTHER FINANCING SOURCES (USES)50,000 253,000 12,058,866 Transfers In
(6,296,016) - (12,058,866) Transfers Out
19,838,481 219,379 17,766,556 Net Change in Fund Equity
FUND EQUITY - PROJECTED ENDING BALANCE396,498,084$ 11,416,218$ 421,724,900$ As of June 30, 2018
(Concluded)
PROPRIETARY-TYPE FUNDS
-81-
FINANCIAL SOURCES & USES
ACROSS ALL FUND TYPES
Fiscal Year July 1, 2017 - June 30, 2018
PercentProposed of
S O U R C E S Budget Total BudgetProperty Taxes & Special Assessments 18,113,800 9.7%Licenses & Permits 708,800 0.4%Intergovernmental 11,289,344 6.0%Charges for Services 140,092,914 75.2%Fines & Forfeits 132,500 0.1%Interest & Rents 2,865,492 1.5%Other Revenues 13,177,624 7.1%
Total Sources 186,380,474$ 100.0%
U S E SManagement & Administration 2,433,324 1.4%Fiscal Services (Including Budget Stabilization) 1,403,829 0.8%Public Safety 10,201,612 5.9%Transportation 7,256,427 4.2%Community & Neighborhood Services 4,843,097 2.8%Parks & Recreation 7,457,592 4.3%Utility Services 114,312,088 66.4%Internal Servics 8,509,385 5.0%Capital Projects (1) 8,052,435 4.7%Debt Service 7,776,139 4.5%
Total Applications 172,245,928$ 100.0%
(1) Smaller capital outlay purchases, such as vehicles, equipment & furniture, which are not considered as "Capital Projects" are not included here, but rather within the related service groups. This explains the variance with the Service Groups presentation.
Note: "USES" excludes Depreciation, a non-cash expense. Transfers between funds are also excluded from this presentation, while capital projects and debt service of principal and interest for all fund types are included.
-82-
Charges for Services75.2%
Other Revenue7.1%
Intergovernmental6.0%
Licenses & Permits 0.4%
Interest & Rents1.5%
Property Taxes9.7%
Fines & Forfeits0.1%
FISCAL YEAR 2018 SOURCES ACROSS ALL FUND TYPES
NOTE: ALL INTERFUND TRANSFERS ARE EXCLUDED. DOLLAR AMOUNTS FOR EACH SOURCE CLASSIFICATION CAN BE REFERENCED ON THE PRECEDING ANALYSIS PAGE.
TOTAL $186,380,474
-83-
Utilities66.4%
Public Safety5.9%
Parks & Recreation4.3%
Transportation4.2%
Community & Neighborhood
Services2.8%
Management & Administration
1.4%
Capital Projects
4.7%
Fiscal Services0.8%
Debt Services4.5%
Internal Services5.0%
FISCAL YEAR 2018USES ACROSS ALL FUND TYPES
NOTE: USES INCLUDE ALL OPERATING EXPENSES, CAPITAL OUTLAYS, AND PRINCIPAL MATURITIES OF LONG TERM DEBT. DEPRECIATION EXPENSE IS NOT INCLUDED BECAUSE IT IS NOT A CASH USE. ALL INTERFUND TRANSFERS ARE EXCLUDED. DOLLAR AMOUNTS FOR EACH USE CAN BE REFERENCED ON THE PRECEDING ANALYSIS PAGE.
TOTAL $172,245,928
-84-
Salaries & Wages -Working14.0%
Utility Production29.3%
Supplies / Maintenance
5.4%
Debt Service12.8%
Mandatory Employer Costs1.2%
Other9.1%
Benefits - Includes Nonworking Wages
5.8%
Contractual6.0%
Capital Outlay16.1%
Contingencies0.3%
FISCAL YEAR 2018USES ACROSS ALL FUND TYPES
TOTAL $172,245,928
NOTE: USES INCLUDE ALL OPERATING EXPENSES, CAPITAL OUTLAYS, AND PRINCIPAL MATURITIES OF LONG-TERM DEBT. DEPRECIATION EXPENSE IS NOT INCLUDED BECAUSE IT IS NOT A CASH USE. ALL INTERFUND TRANSFERS ARE EXCLUDED. DOLLAR AMOUNTS FOR EACH CASH USE CAN BE REFERENCED ON THE PRECEDING ANALYSIS PAGE.
-85-
Revised City MgrActual Estimate Recommend
Fund FY-2016 FY-2017 FY-2018
GENERAL FUND 32,572,777 21,859,150 20,932,182
SPECIAL REVENUE FUNDS
MVH Major Streets 2,780,601 3,121,050 3,330,500
MVH Local Streets 1,269,859 1,396,075 1,462,025
Allegan County Road Tax 457,834 454,000 459,000
Ottawa County Road Tax 334,374 348,100 350,500
Street Improvements Reserve 3,024,649 2,350,880 1,838,090
Downtown Parking System 219,856 232,840 239,029
Downtown Snowmelt O&M 214,115 279,723 298,014
Principal Shopping District 245,103 255,786 260,100
CATV - Public Access TV 506,177 478,500 499,500
Herrick Dist. Library Taxation 1,306,593 1,250,305 -
Criminal Justice - Police Training 11,302 9,600 10,450
Revolving Cash Assistance 200,343 630,039 142,811
Dangerous Structures 67,385 52,130 12,900
Subtotal - Special Revenue Funds 10,638,191 10,859,028 8,902,919
DEBT SERVICE FUNDS
General Obligation 1,032,855 4,698,622 6,033,769
Building Authority 2,165,963 2,044,282 1,484,514
Special Assessments 39,717 29,455 8,924
Energy Performance - - -
Subtotal - Debt Service Funds 3,238,535 6,772,359 7,527,207
PERMANENT FUNDS
Cemetery Perpetual Care 52,248 45,000 44,000
TOTAL 46,501,751 39,535,537 37,406,308
Less Interfund Transfers (7,443,341) (7,130,224) (6,847,571)
NET REVENUES 39,058,410 32,405,313 30,558,737
GOVERNMENTAL TYPE FUNDS
SUMMARY OF REVENUES
-86-
GOVERNMENTAL TYPE FUNDS
SUMMARY OF EXPENDITURES
Revised City MgrActual Estimate Recommend
Fund FY-2016 FY-2017 FY-2018
GENERAL FUND 32,866,472 21,630,491 21,074,674
SPECIAL REVENUE FUNDS
MVH Major Streets 5,257,955 2,690,224 3,251,356
MVH Local Streets 1,269,861 1,396,075 1,462,025
Allegan County Road Tax 532,936 178,651 650,000
Ottawa County Road Tax 330,000 330,000 350,000
Street Improvements Reserve 3,805,590 2,328,250 1,810,000
Downtown Parking System 208,224 239,108 262,146
Downtown Snowmelt O&M 214,153 179,177 385,015
Principal Shopping District 334,975 240,108 246,372
CATV - Public Access TV 549,157 462,925 502,147
Herrick Dist. Library Taxation 1,306,647 1,249,996 300
Criminal Justice - Police Training 9,462 9,600 10,450
Revolving Cash Assistance - 658,934 -
Dangerous Structures 67,385 52,130 12,900
Subtotal - Special Revenue Funds 13,886,345 10,015,178 8,942,711
DEBT SERVICE FUNDS
General Obligation 962,379 3,913,944 5,956,045
Building Authority 2,165,832 2,042,955 1,484,414
Special Assessments 37,143 69,416 -
Energy Performance - 353,201 335,681
Subtotal - Debt Service Funds 3,165,354 6,379,516 7,776,140
PERMANENT FUNDS
Cemetery Perpetual Care 16,688 35,000 11,000
TOTAL 49,934,859 38,060,185 37,804,525
Less Interfund Transfers (10,890,356) (6,200,048) (5,184,608)
NET EXPENDITURES 39,044,503 31,860,137 32,619,917
-87-
GOVERNMENTAL TYPE FUNDS
SUMMARY OF FUND EQUITY ESTIMATES
Estimated Revenue Expenditure Change EstimatedBalance Estimate Estimate in Fund Balance
Fund 7/1/2017 FY-2018 FY-2018 Balance 6/30/2018
GENERAL FUND 4,897,407 20,932,182 21,074,674 (142,492) 4,754,915
SPECIAL REVENUE FUNDS
MVH Major Streets 452,459 3,330,500 3,251,356 79,144 531,603
MVH Local Streets 2,000 1,462,025 1,462,025 - 2,000
Allegan County Road Tax 683,283 459,000 650,000 (191,000) 492,283
Ottawa County Road Tax 22,474 350,500 350,000 500 22,974
Street Improvements Reserve 39,604 1,838,090 1,810,000 28,090 67,694
Downtown Parking System 255,516 239,029 262,146 (23,117) 232,399
Downtown Snowmelt O&M 100,546 298,014 385,015 (87,001) 13,545
Principal Shopping District 42,743 260,100 246,372 13,728 56,471
CATV - Public Access TV 416,274 499,500 502,147 (2,647) 413,627
Herrick Dist. Library Taxation 309 - 300 (300) 9
Criminal Justice - Police Training 3,772 10,450 10,450 - 3,772
Revolving Cash Assistance 175,879 142,811 - 142,811 318,690
Dangerous Structures - 12,900 12,900 - -
Subtotal - Special Revenue Funds 2,194,859 8,902,919 8,942,711 (39,792) 2,155,067
DEBT SERVICE FUNDS
General Obligation 676,514 6,033,769 5,956,045 77,724 754,238
Building Authority 14,364 1,484,514 1,484,414 100 14,464
Special Assessments - 8,924 - 8,924 8,924
Energy Performance - - 335,681 (335,681) (335,681)
Subtotal - Debt Service Funds 690,878 7,527,207 7,776,140 (248,933) 441,945
PERMANENT FUNDS
Cemetery Perpetual Care 1,666,690 44,000 11,000 33,000 1,699,690
TOTAL ESTIMATED FUND EQUITY 9,449,834 37,406,308 37,804,525 (398,217) 9,051,617
-88-
PROPRIETARY TYPE FUNDS
SUMMARY OF REVENUES
Revised City MgrActual Estimate Recommend
Fund FY-2016 FY-2017 FY-2018
GENERAL CITY:
Enterprise FundsSolid Waste & Recycling 1,791,197 1,692,950 1,748,125Windmill Island Gardens 889,968 981,200 2,939,908Railroad Depot Operations 1 1 1Municipal Airport Facilities 215,092 127,705 145,655Public Transit Facilities & Mgmt 282 0 0Police Employees Benefit 3,028 2,860 2,860City Hall Employees Benefit 3,449 3,710 3,950Transportation Employees Ben. 1,389 1,370 1,370Park/Cemetery Employees Ben. 206 155 155Subtotal - General City Enterprise Funds 2,904,612 2,809,951 4,842,024
Internal Services FundsTechnology Services 715,813 834,290 929,150Fuel Dispensing 474,271 601,600 781,800Postage Services 23,028 19,530 20,530Telephony Services 206,582 116,700 117,900Centralized Vehicle/Equipment 2,306,142 2,445,646 2,353,187Fire Emergency Vehicles Pool 98,195 101,500 101,500Compensated Absences 16,106 110,000 42,000Risk Management: Workers Comp Insurance 372,612 369,400 405,400 Employee Disability Ins. 111,844 112,800 113,000 Health/Dental Insurance 5,724,880 5,512,600 5,909,700 Vehicle Insurance 109,020 94,450 97,000 Property Insurance 27,170 27,850 27,800 Liability Insurance 113,393 123,575 126,000Subtotal - Internal Service Funds 10,299,056 10,469,941 11,024,967
Removal Of Interfund Transfers (355,819) (544,359) (303,000)
Subtotal - General City 12,847,849 12,735,533 15,563,991
HOLLAND BOARD OF PUBLIC WORKS - UTILITIES:
Electric 184,159,886 113,129,790 111,815,672
Water 10,428,009 9,938,691 10,520,909
Wastewater 18,273,530 12,150,610 14,386,535
Removal Of Interfund Transfers 0 0 0
Subtotal - HBPW Utility 212,861,425 135,219,091 136,723,116
NET REVENUES 225,709,274 147,954,624 152,287,107-89-
PROPRIETARY TYPE FUNDS
SUMMARY OF EXPENSES
Revised City MgrActual Estimate Recommend
Fund FY-2016 FY-2017 FY-2018
GENERAL CITY
Enterprise FundsSolid Waste & Recycling 1,694,994 1,522,436 1,586,841Windmill Island Gardens 787,592 981,459 2,866,392Depot Operations 0 0 0Municipal Airport Facilities 214,238 127,705 145,265Public Transit Facilities & Mgmt 252 0 0Police Employees Benefit 3,199 2,500 2,500City Hall Employees Benefit 3,365 3,500 3,500Transportation Employees Ben. 1,723 2,300 2,000Park/Cemetery Employees Ben. 162 180 150
2,705,525 2,640,080 4,606,648Internal Services FundsTechnology Services 673,979 830,565 930,700Fuel Dispensing 602,817 593,960 750,930Postage Services 22,092 19,376 20,400Telephony Services 125,624 118,200 116,850Centralized Vehicle/Equipment 2,812,940 2,550,065 2,547,003Fire Emergency Vehicles Pool 0 25,000 0Compensated Absences 16,106 110,000 42,000Risk Management: Workers Comp Insurance 375,899 385,000 404,300 Employee Disability Ins. 118,467 145,050 110,700 Health/Dental Insurance 5,266,002 5,646,746 5,887,705 Vehicle Insurance 94,421 80,300 84,000 Property Insurance 23,077 29,900 29,000 Liability Insurance 138,514 129,800 132,800
10,269,938 10,663,962 11,056,388
Removal Of Interfund Transfers (208,019) (22,100) 0
Subtotal - General City 12,767,444 13,281,942 15,663,036
HOLLAND BOARD OF PUBLIC WORKS - UTILITIES:Electric 201,067,082 131,744,869 95,996,654Water 9,596,123 9,943,446 11,852,382Wastewater 23,965,034 20,413,290 12,759,068 Removal Of Interfund Transfers (5,535,000) (5,850,000) (6,296,016)
Subtotal - HBPW Utility 229,093,239 156,251,605 114,312,088
NET EXPENSES 241,860,683 169,533,547 129,975,124
Expenses include Capital Outlays & Debt Service Principal, but exclude Depreciation, and are reconciled to Fund Equity on the next page.
-90-
Estimated Revenue Expense Capital & Non-Cash EstimatedBalance Estimate Estimate Debt Principal Items Balance
FUND 7/1/2017 FY-2018 FY-2018 FY-2018 FY-2018 6/30/2018
GENERAL CITY:
Enterprise Funds
Solid Waste & Recycling 716,666 1,748,125 1,586,841 877,950
Windmill Island Gardens 2,309,646 2,939,908 2,866,392 2,017,000 (130,000) 4,270,162
Railroad Depot Operations 748,432 1 0 (24,550) 723,883
Municipal Airport Facilities 9,410,639 145,655 145,265 (461,000) 8,950,029
Public Transit Facilities & Mgmt 232,962 0 0 0 232,962
Police Employees Benefit 1,610 2,860 2,500 1,970
City Hall Employees Benefit 7,533 3,950 3,500 7,983
Transportation Employees Ben. 1,620 1,370 2,000 990
Park/Cemetery Employees Ben. 418 155 150 423
13,429,526 4,842,024 4,606,648 2,017,000 (615,550) 15,066,352
Internal Services Funds
Technology Services 486,947 929,150 930,700 173,700 (100,000) 559,097
Fuel Dispensing 296,618 781,800 750,930 (8,300) 319,188
Postage Services 7,843 20,530 20,400 7,973
Telephony Services 94,426 117,900 116,850 (7,000) 88,476
Centralized Vehicle/Equipment 4,858,198 2,353,187 2,547,003 793,700 (500,000) 4,958,082
Fire Emergency Vehicles Pool 1,430,742 101,500 0 (101,300) 1,430,942
Compensated Absences 0 42,000 42,000 0
Risk Management:
Workers Comp Insurance 544,375 405,400 404,300 545,475
Employee Disability Insurance 111,997 113,000 110,700 114,297
Health/Dental Insurance 2,473,305 5,909,700 5,887,705 2,495,300
Vehicle Insurance 285,053 97,000 84,000 298,053
Property Insurance 385,926 27,800 29,000 384,726
Liability Insurance 221,409 126,000 132,800 214,609
11,196,839 11,024,967 11,056,388 967,400 (716,600) 11,416,218
Subtotal - General City 24,626,365 15,866,991 15,663,036 2,984,400 (1,332,150) 26,482,570
HOLLAND BOARD OF PUBLIC WORKS - UTILITIES:
Electric 253,843,211 111,815,672 95,996,654 11,699,234 (15,611,657) 265,749,806
Water 44,490,631 10,520,909 11,852,382 6,868,298 (2,094,483) 47,932,973
Wastewater 64,896,235 14,386,535 12,759,068 4,985,166 (3,759,915) 67,748,953
Subtotal - HBPW Utility 363,230,077 136,723,116 120,608,104 23,552,698 (21,466,055) 381,431,732
TOTAL ESTIMATED EQUITY - 387,856,442 152,590,107 136,271,140 26,537,098 (22,798,205) 407,914,302
PROPRIETARY TYPE FUNDS
SUMMARY OF FUND EQUITY ESTIMATES
-91-
PROPRIETARY TYPE FUNDS
SUMMARY OF FUND EQUITY ESTIMATES
Estimated Estimated ChangeBalance Balance in Fund
FUND 7/1/2017 6/30/2018 Equity
GENERAL CITY:
Enterprise Funds
Solid Waste & Recycling 716,666 877,950 161,284
Windmill Island Gardens 2,309,646 4,270,162 1,960,516
Railroad Depot Operations 748,432 723,883 (24,549)
Municipal Airport Facilities 9,410,639 8,950,029 (460,610)
Public Transit Facilities & Mgmt 232,962 232,962 0
Police Employees Benefit 1,610 1,970 360
City Hall Employees Benefit 7,533 7,983 450
Transportation Employees Ben. 1,620 990 (630)
Park/Cemetery Employees Ben. 418 423 5
13,429,526 15,066,352 1,636,826
Internal Services Funds
Technology Services 486,947 559,097 72,150
Fuel Dispensing 296,618 319,188 22,570
Postage Services 7,843 7,973 130
Telephony Services 94,426 88,476 (5,950)
Centralized Vehicle/Equipment 4,858,198 4,958,082 99,884
Fire Emergency Vehicles Pool 1,430,742 1,430,942 200
Compensated Absences 0 0 0
Risk Management:
Workers Comp Insurance 544,375 545,475 1,100
Employee Disability Insurance 111,997 114,297 2,300
Health/Dental Insurance 2,473,305 2,495,300 21,995
Vehicle Insurance 285,053 298,053 13,000
Property Insurance 385,926 384,726 (1,200)
Liability Insurance 221,409 214,609 (6,800)
11,196,839 11,416,218 219,379
Subtotal - General City 24,626,365 26,482,570 1,856,205
HOLLAND BOARD OF PUBLIC WORKS - UTILITIES:
Electric 253,843,211 265,749,806 11,906,595
Water 44,490,631 47,932,973 3,442,342
Wastewater 64,896,235 67,748,953 2,852,718
Subtotal - HBPW Utility 363,230,077 381,431,732 18,201,655
TOTAL ESTIMATED EQUITY - 387,856,442 407,914,302 20,057,860
-92-
PROPRIETARY TYPE FUNDS
SUMMARY OF ENDING WORKING CAPITAL
Revised City MgrActual Estimate Recommend
FUND FY-2016 FY-2017 FY-2018
GENERAL CITY:
Enterprise Funds
Solid Waste & Recycling 546,152 716,666 877,950
Windmill Island Gardens 253,764 253,505 327,021
Railroad Depot Operations 8 9 10
Municipal Airport Facilities 2,267 2,267 2,657
Public Transit Facilities & Mgmt 1,678 1,678 1,678
Police Employees Benefit 1,250 1,610 1,970
City Hall Employees Benefit 7,323 7,533 8,433
Transportation Employees Ben. 2,550 1,620 990
Park/Cemetery Employees Ben. 443 418 423
Total Enterprise 815,435 985,306 1,221,132
Internal Services Funds
Technology Services 13,842 80,567 79,017
Fuel Dispensing 34 7,674 38,544
Postage Services 7,689 7,843 7,973
Telephony Services 22,798 21,298 22,348
Centralized Vehicle/Equipment 345,414 840,995 647,179
Fire Emergency Vehicles Pool 195,330 271,830 373,330
Compensated Absences 0 0 0
Risk Management:
Workers Comp Insurance 544,975 529,375 530,475
Employee Disability Ins. 144,247 111,997 114,297
Health/Dental Insurance 2,607,451 2,473,305 2,495,300
Vehicle Insurance 270,903 285,053 298,053
Property Insurance 387,976 385,926 384,726
Liability Insurance 212,634 206,409 199,609
Total Internal Service 4,753,293 5,222,272 5,190,851
Subtotal - General City 5,568,728 6,207,578 6,411,983
HOLLAND BOARD OF PUBLIC WORKS - UTILITIES:
Electric 45,723,387 123,290,814 176,188,710
Water 2,126,347 19,363,524 15,057,030
Wastewater (127,930) 27,460,246 37,500,796
Subtotal - HBPW Utility 47,721,804 170,114,584 228,746,536
NET WORKING CAPITAL 53,290,532 176,322,162 235,158,519
-93-
COMPONENT UNIT FUNDS
SUMMARY OF REVENUES, EXPENDITURES & FUND EQUITY ESTIMATES
Revised City MgrActual Estimate Recommend
REVENUES FY-16 FY-17 FY-18Downtown Development Authority 201,166 206,084 207,950Brownfield Redevel. Authority 1,062,630 1,342,094 1,527,777Holland Historical Trust 447,948 575,496 644,883
1,711,744 2,123,674 2,380,610 Removal Of Interfund Transfers (165,439) (184,498) (184,555)
NET REVENUES 1,546,305 1,939,176 2,196,055
EXPENDITURES
Downtown Development Authority 236,934 215,252 260,029Brownfield Redevel. Authority 943,953 1,207,588 1,123,440Holland Historical Trust 718,939 565,285 635,225
1,899,826 1,988,125 2,018,694 Removal Of Interfund Transfers (344,566) (385,297) (420,242)
NET EXPENDITURES 1,555,260 1,602,828 1,598,452
Estimated Revenue Expenditure Adjust EstimatedBalance Estimate Estimate Non-Cash Balance
FUND EQUITY 7/1/2017 FY-2018 FY-2018 Assets 6/30/2018Downtown Development Authority 141,205 207,950 260,029 89,126Brownfield Redevel. Authority 390,198 1,527,777 1,123,440 794,535Holland Historical Trust 1,806,237 644,883 635,225 (106,883) 1,709,012
FUND EQUITY 2,337,640 2,380,610 2,018,694 (106,883) 2,592,673
-94-
GOVERNMENTAL FUNDS
SUMMARY OF FINANCIAL SOURCES, USES AND FUND EQUITY
FY-2016 FY-2017 FY-2018 FY-2016 FY-2017 FY-2018
Final Final Revised Proposed Final Final Revised Proposed
Actual Estimate Budget Actual Estimate Budget
Fund Equity - Beginning Balance 4,982,443$ 4,668,748$ 4,897,407$ 1,621,130$ 1,656,690$ 1,666,690$
FINANCING SOURCES
Taxes 10,690,765 9,049,451 8,253,000 - - -
Special Assessments - - - - - -
Intergovernmental 3,151,582 4,458,403 3,906,248 - - -
Licenses and Permits 535,824 626,100 626,800 - - -
Charges for Services 1,606,702 1,610,238 1,782,835 35,560 34,000 33,000
Fines and Forfeits 136,809 132,450 132,500 - - -
Interest & Rents 396,201 354,300 357,160 16,688 11,000 11,000
Other 61,206 96,913 106,800 - - -
Total Financing Sources 16,579,089 16,327,855 15,165,343 52,248 45,000 44,000
FINANCING USES
Management & Administration 1,477,843 1,813,348 2,131,177 - - -
Fiscal Services 12,298,617 1,352,776 1,400,329 - - -
Public Safety 10,600,136 10,615,450 10,188,662 - - -
Transportation 1,241,925 1,200,656 1,316,650 - - -
Community & Neighborhood Services 1,542,424 1,608,635 1,781,431 - - -
Parks & Recreation 3,949,224 3,863,940 3,955,525 - - -
Debt Service - - - - - -
Capital Projects - - - - - -
Total Financing Uses 31,110,169 20,454,805 20,773,774 - - -
Sources Over (Under) Uses (14,531,080) (4,126,950) (5,608,431) 52,248 45,000 44,000
Bond Proceeds 10,910,000 - - - - -
Transfers In 5,083,688 5,529,234 5,766,839 - - -
Transfers Out (1,776,303) (1,173,625) (300,900) (16,688) (35,000) (11,000)
Net Change in Fund Equity (313,695) 228,659 (142,492) 35,560 10,000 33,000
Fund Equity - Ending Balance 4,668,748$ 4,897,407$ 4,754,915$ 1,656,690$ 1,666,690$ 1,699,690$
OTHER FINANCING SOURCES (USES)
G E N E R A L F U N D P E R M A N E N T F U N D S
-95-
GOVERNMENTAL FUNDS
SUMMARY OF FINANCIAL SOURCES, USES AND FUND EQUITY
FY-2016 FY-2017 FY-2018 FY-2016 FY-2017 FY-2018 FY-2016 FY-2017 FY-2018
Final Final Revised Proposed Final Final Revised Proposed Final Final Revised Proposed
Actual Estimate Budget Actual Estimate Budget Actual Estimate Budget
4,599,163$ 1,351,009$ 2,194,859$ 224,854$ 298,035$ 690,878$ 2,561,303$ 6,422,285$ 4,314,428$
2,805,060 2,684,110 1,469,950 2,444,655 4,388,063 5,470,392 669,093 367,550 375,610
737,300 1,243,555 783,383 35,985 8,786 7,617 - - 25,000
3,479,579 4,098,216 4,465,006 - - - 469,138 1,425,597 509,962
58,335 75,000 79,000 - - - - - -
621,047 594,282 574,850 - - - - - -
- - - - - - - - -
38,759 35,723 38,545 489,798 458,237 7,407 52,782 55,918 11,003
806,659 824,950 832,500 - 1,619,475 1,620,744 2,010,161 738,296 417,000
8,546,739 9,555,836 8,243,234 2,970,438 6,474,561 7,106,160 3,201,174 2,587,361 1,338,575
254,657 227,925 302,147 - - - - - -
- - - - - - - - -
9,462 9,600 10,450 - - - - - -
2,730,067 3,033,627 3,245,509 - - - - - -
601,328 521,812 511,598 - - - - - -
1,306,647 1,249,899 300 - - - - - -
- - - 3,141,373 6,360,408 7,776,139 - - -
- - - - - - 10,933,653 23,708,229 8,052,435
4,902,161 5,042,863 4,070,004 3,141,373 6,360,408 7,776,139 10,933,653 23,708,229 8,052,435
3,644,578 4,512,973 4,173,230 (170,935) 114,153 (669,979) (7,732,479) (21,120,868) (6,713,860)
- - - - - - 3,000,000 13,603,266 -
2,091,452 1,303,192 659,685 268,097 297,798 421,047 9,986,174 5,808,785 4,723,740
(8,984,184) (4,972,315) (4,872,707) (23,981) (19,108) (1) (1,392,713) (399,040) (158,000)
(3,248,154) 843,850 (39,792) 73,181 392,843 (248,933) 3,860,982 (2,107,857) (2,148,120)
1,351,009$ 2,194,859$ 2,155,067$ 298,035$ 690,878$ 441,945$ 6,422,285$ 4,314,428$ 2,166,308$
D E B T S E R V I C E F U N D S C A P I T A L P R O J E C T F U N D SS P E C I A L R E V E N U E F U N D S
-96-
GOVERNMENTAL FUNDS
SUMMARY OF FINANCIAL SOURCES, USES AND FUND EQUITY
FY-2016 FY-2017 FY-2018 FY-2016 FY-2017 FY-2018
Final Final Revised Proposed Final Final Revised Proposed
Actual Estimate Budget Actual Estimate Budget
Fund Equity - Beginning Balance 13,988,893$ 14,396,767$ 13,764,262$ 2,616,714$ 2,315,420$ 2,337,640$
FINANCING SOURCES
Taxes 16,609,573 16,489,174 15,568,952 1,159,901 1,437,729 1,624,248
Special Assessments 773,285 1,252,341 816,000 - - -
Intergovernmental 7,100,299 9,982,216 8,881,216 60,966 65,092 114,128
Licenses and Permits 594,159 701,100 705,800 4,560 2,600 3,000
Charges for Services 2,263,309 2,238,520 2,390,685 87,234 92,907 103,650
Fines and Forfeits 136,809 132,450 132,500 - - -
Interest & Rents 994,228 915,178 425,115 4,095 28,520 38,474
Other 2,878,026 3,279,634 2,977,044 229,549 312,328 312,555
Total Financing Sources 31,349,688 34,990,613 31,897,312 1,546,305 1,939,176 2,196,055
FINANCING USES
Management & Administration 1,732,500 2,041,273 2,433,324 - - -
Fiscal Services 12,298,617 1,352,776 1,400,329 - - -
Public Safety 10,609,598 10,625,050 10,199,112 - - -
Transportation 3,971,992 4,234,283 4,562,159 - - -
Community & Neighborhood Services 2,143,752 2,130,447 2,293,029 836,221 1,037,543 963,227
Parks & Recreation 5,255,871 5,113,839 3,955,825 832,251 678,614 742,108
Debt Service 3,141,373 6,360,408 7,776,139 - - -
Capital Projects 10,933,653 23,708,229 8,052,435 - - -
Total Financing Uses 50,087,356 55,566,305 40,672,352 1,668,472 1,716,157 1,705,335
Sources Over (Under) Uses (18,737,668) (20,575,692) (8,775,040) (122,167) 223,019 490,720
Bond Proceeds 13,910,000 13,603,266 - - - -
Transfers In 17,429,411 12,939,009 11,571,311 165,439 184,498 184,555
Transfers Out (12,193,869) (6,599,088) (5,342,608) (344,566) (385,297) (420,242)
Net Change in Fund Equity 407,874 (632,505) (2,546,337) (301,294) 22,220 255,033
Fund Equity - Ending Balance 14,396,767$ 13,764,262$ 11,217,925$ 2,315,420$ 2,337,640$ 2,592,673$
T O T A L G O V E R N M E N T A L F U N D S C O M P O N E N T U N I T F U N D S
OTHER FINANCING SOURCES (USES)
-97-
ENTERPRISE FUNDS
SUMMARY OF FINANCIAL SOURCES, USES AND FUND EQUITY
FY-2016 FY-2017 FY-2018
Final Final Revised Proposed
Actual Estimate Budget
Fund Equity - Beginning Balance 314,280,235$ 346,666,059$ 376,659,603$
FINANCING SOURCES
Taxes 104,431 99,300 104,600
Special Assessments - - -
Intergovernmental - - 1,439,000
Licenses and Permits - - -
Charges for Services 128,958,387 136,012,811 135,515,029
Fines and Forfeits - - -
Interest & Rents 1,159,940 465,144 495,686
Other 7,682,139 1,327,525 3,960,825
Total Financing Sources 137,904,897 137,904,780 141,515,140
FINANCING USES
Management & Administration - - -
Fiscal Services 3,365 3,500 3,500
Public Safety 3,199 2,500 2,500
Transportation 610,035 615,555 632,815
Community & Neighborhood Services 1,694,994 1,522,436 1,586,841
Parks & Recreation 816,184 879,139 979,542
Utilities 96,870,335 99,162,368 112,225,445
Total Financing Uses 99,998,112 102,185,498 115,430,643
Sources Over (Under) Uses 37,906,785 35,719,282 26,084,497
OTHER FINANCING SOURCES (USES)
Transfers In 14,039 124,262 50,000
Transfers Out (5,535,000) (5,850,000) (6,296,016)
Net Change in Fund Equity 32,385,824 29,993,544 19,838,481
Fund Equity - Ending Balance 346,666,059$ 376,659,603$ 396,498,084$
-98-
INTERNAL SERVICE FUNDS
SUMMARY OF FINANCIAL SOURCES, USES AND FUND EQUITY
FY-2016 FY-2017 FY-2018
Final Final Revised Proposed
Actual Estimate Budget
Fund Equity - Beginning Balance 10,537,391$ 11,058,360$ 11,196,839$
FINANCING SOURCES
Taxes - - -
Special Assessments - - -
Intergovernmental - - -
Licenses and Permits - - -
Charges for Services 1,539,661 1,797,490 2,041,550
Fines and Forfeits - - -
Interest & Rents 1,901,076 1,855,954 1,906,217
Other 6,516,539 6,396,400 6,824,200
Total Financing Sources 9,957,276 10,049,844 10,771,967
FINANCING USES
Type of Internal Service:
Technology 708,714 791,665 857,000
Fuel Dispensing 423,580 580,160 759,230
Postage 22,092 19,376 20,400
Telephony 135,111 125,200 123,850
Centralized Vehicle & Equipment 2,146,851 2,164,865 2,253,303
Fire Emergency Vehicle Replacement 101,234 101,300 101,300
Compensated Absences 16,106 110,000 42,000
Risk Management - All Coverages 6,016,380 6,416,796 6,648,505
Total Financing Uses 9,570,068 10,309,362 10,805,588
Sources Over (Under) Uses 387,208 (259,518) (33,621)
OTHER FINANCING SOURCES (USES)
Transfers In 341,780 420,097 253,000
Transfers Out (208,019) (22,100) -
Net Change in Fund Equity 520,969 138,479 219,379
Fund Equity - Ending Balance 11,058,360$ 11,196,839$ 11,416,218$
-99-
> FUND SUMMARY - GENERAL FUND, INCLUDINGBUDGET STABILIZATION
> FUND SUMMARY - GENERAL FUND ONLY
> FUNDING SOURCES
> FUNDING USES
> HISTORY OF FUNDING SOURCES AND USES
The General Fund is the basic and primary operating fund of generalgovernment operations. Departments and activities of the GeneralFund are included throughout the Group tabs of the budget document.
GENERAL FUND SUMMARY
-100-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Revised Dept City Mgr
Description Actual Actual Budget Estimate Proposed Recommend
Funding Sources:
General Fund 20,935,050$ 32,572,777$ 21,686,067$ 21,657,089$ 20,210,760$ 20,932,182$
Budget Stabilization - 0 - - 0 - - 0 - 200,000 - 0 - - 0 -
TOTAL FUNDING SOURCES 20,935,050 32,572,777 21,686,067 21,857,089 20,210,760 20,932,182
Funding Uses:
General Fund 20,650,808 32,869,045 21,718,525 21,578,430 21,617,595 20,999,674
Budget Stabilization 2,073 17,427 50,000 50,000 25,000 75,000
TOTAL FUNDING USES 20,652,881 32,886,472 21,768,525 21,628,430 21,642,595 21,074,674
Net Increase (Decrease)
From Operations 282,169 (313,695) (82,458) 228,659 (1,431,835) (142,492)
FUND EQUITY - June 30:
Reserved:
- NIP/MSHDA Devel. Fees 12,915$ 5,667$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
- Budget Stabilization 981,213 963,786 913,786 1,113,786 1,088,786 1,038,786
Unreserved:
- Designated-Market Adj. - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
- Undesignated 3,988,315 3,699,295 3,672,504 3,783,621 2,376,786 3,716,129
Total Ending Fund Equity 4,982,443$ 4,668,748$ 4,586,290$ 4,897,407$ 3,465,572$ 4,754,915$
Change from Prior Fiscal Year 6.0% -6.3% -1.8% 5.0% -29.2% 37.2%
Fund Equity Expressed as A
A Percentage of Expenditures 24.1% 14.2% 21.1% 22.6% 16.0% 22.6%
TOTAL GENERAL FUND
GENERAL FUND AND BUDGET STABILIZATION
-101-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Revised Dept City Mgr
Description Actual Actual Budget Estimate Proposed Recommend
TOTAL FUNDING SOURCES 20,935,050 32,572,777 21,686,067 21,657,089 20,210,760 20,932,182 55.6% -33.4% -33.5% -6.8% -3.5%
TOTAL FUNDING USES 20,650,808 32,869,045 21,718,525 21,578,430 21,617,595 20,999,674 59.2% -33.9% -34.4% -0.5% -3.3%
Net Increase (Decrease)
From Operations 284,242 (296,268) (32,458) 78,659 (1,406,835) (67,492)
FUND EQUITY - June 30: Reserved:
- NIP/MSHDA Devel. Fees 12,915 5,667 - 0 - - 0 - - 0 - - 0 -
Unreserved:
- Designated - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
- Undesignated 3,988,315 3,699,295 3,672,504 3,783,621 2,376,786 3,716,129
Total Ending Fund Equity 4,001,230$ 3,704,962$ 3,672,504$ 3,783,621$ 2,376,786$ 3,716,129$
Change from Prior Fiscal Year 7.6% -7.4% -0.9% 2.1% -37.2% -1.8%
Fund Equity Expressed as A
A Percentage of Expenditures 19.4% 11.3% 16.9% 17.5% 11.0% 17.7%
This fund presentation is a summary of all General fund and department activities that can be found in the Groups: Management & Administration, Fiscal Services, Public Safety, Transportation, Community & Neighborhood Services,and Parks and Recreation.
(to amended budget FY17)
GENERAL FUND
FUND SUMMARY
- 0 -
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17Est
FY18Est
Fund Equity
-102-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018 FY-17Final Final Amended Final Revised Dept City Mgr Amended
Description Actual Actual Budget Estimate Proposed Recommend to FY-18
Taxes 10,131,445$ 10,690,765$ 9,030,988$ 9,049,451$ 7,856,135$ 8,253,000$ -8.6%
Licenses & Permits 694,822 535,824 637,600 626,100 626,800 626,800 -1.7%
Federal Grants 32,311 35,007 34,100 28,704 27,500 27,500 -19.4%
State Grants - 0 - - 0 - - 0 - 50,000 - 0 - 50,000 100.0%
State Revenue Sharing 2,895,971 3,116,575 4,451,559 4,379,699 3,786,054 3,828,748 -14.0%
Local Unit Contributions 53,365 37,058 50,000 50,000 12,000 50,000 0.0%
Charges for Services 1,559,390 1,606,702 1,656,300 1,610,238 1,686,435 1,782,835 7.6%
Fines & Forfeits 156,384 136,809 131,700 132,450 132,500 132,500 0.6%
Interests & Rents 341,499 396,201 336,300 354,300 349,160 357,160 6.2%
Other Revenue 27,878 24,148 34,300 46,913 16,800 56,800 65.6%
Bond Proceeds - 0 - 10,910,000 - 0 - - 0 - - 0 - - 0 - 0.0%
Transfers from Other Funds 5,041,985 5,083,688 5,323,220 5,329,234 5,717,376 5,766,839 8.3%
Total Funding Sources 20,935,050$ 32,572,777$ 21,686,067$ 21,657,089$ 20,210,760$ 20,932,182$ -3.5%
55.6% -33.4% -33.5% -6.7% -3.3%
To FY2017Final Revised Est.
GENERAL FUND
FUNDING SOURCES
- 0 -
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17Est
FY18Budget
Property Taxes State Revenue Sharing BPW Dividend Interest & Rents
-103-
Interest & Rents1.7%
Use of Fund Balance0.3%
Licenses & Permits3.0%
Charges for Services8.5% Fines & Forfeits
0.6%
Intergov't Revenues18.6%
Operating Transfers In27.5%
Other Revenues0.5%
Property Taxes39.3%
GENERAL FUNDFY2018 FUNDING SOURCES
TOTAL $20,999,674
-104-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018 FY-17Final Final Amended Final Revised Dept City Mgr Amended
Description Actual Actual Budget Estimate Proposed Recommend to FY-18
Management & AdministrationCity Council 163,188 175,453 184,336 244,193 264,543 215,501 16.9%
City Manager 332,988 331,908 342,269 342,976 362,142 309,701 -9.5%
Elections / Voter Registration 72,613 67,142 79,167 84,269 56,921 56,921 -28.1%
City Attorney 199,784 197,270 202,600 201,600 201,600 201,600 -0.5%
City Clerk 216,273 271,666 307,013 305,462 369,877 335,247 9.2%
Human Resources 240,869 212,204 310,474 311,762 238,786 231,275 -25.5%
Board & Commissions 7,303 4,321 8,106 8,354 9,979 9,958 22.8%
Economic Devel. Assistance 101,960 88,466 73,977 61,246 71,339 71,318 -3.6%
Human Relations Commission 105,906 129,413 161,753 155,547 203,940 188,855 16.8%
Contingencies Appropriation 0 0 35,000 97,939 497,100 510,801 1359.4%
Total 1,440,884 1,477,843 1,704,695 1,813,348 2,276,227 2,131,177 25.0%
Fiscal ServicesFinance Office 449,000 507,516 506,338 530,126 557,963 600,946 18.7%
Independent Audit 51,529 46,060 42,850 42,880 46,950 46,950 9.6%
Property Assessing Office 405,009 414,835 439,309 445,130 439,850 439,042 -0.1%
Treasurer's Office 240,946 197,712 226,391 196,832 199,948 199,391 -11.9%
Unallocated Insurance 92,809 79,798 80,000 87,808 89,000 89,000 11.3%
Pension Bonds Payment 0 11,035,269 0 0 0 0 0.0%
Transfers to Other Funds 537,039 1,676,303 808,805 973,625 10,900 50,900 -93.7%
Total 1,776,332 13,957,493 2,103,693 2,276,401 1,344,611 1,426,229 -32.2%
Public SafetyManagement 982,398 890,755 780,312 783,655 792,934 794,046 1.8%
Police Division 6,455,072 6,579,215 6,950,711 6,735,073 6,518,286 6,452,553 -7.2%
Fire Division 2,788,560 2,867,998 2,930,417 2,836,335 2,759,321 2,681,537 -8.5%
Facilities 397,683 362,168 371,378 360,387 366,176 360,526 -2.9%
Total 10,623,713 10,700,136 11,032,818 10,715,450 10,436,717 10,288,662 -6.7%
TransportationStreet Division 1,126,700 1,046,673 1,007,130 1,029,767 1,119,745 1,112,636 10.5%
Transportation Mgmt/Engineering 183,665 195,252 213,874 170,889 204,206 204,014 -4.6%
Total 1,310,365 1,241,925 1,221,004 1,200,656 1,323,951 1,316,650 7.8%
GENERAL FUND
FUNDING USES BY FUNCTION
-105-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018 FY-17Final Final Amended Final Revised Dept City Mgr Amended
Description Actual Actual Budget Estimate Proposed Recommend to FY-18
Community & Neighborhood Services
Planning & Zoning 226,349 184,335 182,520 184,138 342,524 223,842 22.6%
Environmental Health & Inspec 463,339 410,562 430,515 392,572 416,846 417,332 -3.1%
Construction Inspections 502,786 586,485 607,081 630,600 650,926 664,175 9.4%
Social Assistance 0 0 40,000 40,000 40,000 40,000 0.0%
Housing & Neighborhoods 197,706 210,285 198,672 224,155 312,474 265,523 33.6%
8th Street Market 130,633 150,757 157,621 137,170 168,445 170,559 8.2%
Total 1,520,813 1,542,424 1,616,409 1,608,635 1,931,215 1,781,431 10.2%
Parks & Recreation
City Hall 233,214 196,366 171,217 185,491 267,493 191,660 11.9%
Cemeteries 448,750 434,186 495,869 509,061 517,393 516,896 4.2%
Parks & Recreation Administration 52,366 56,373 60,253 60,259 61,721 61,628 2.3%
Recreation 887,623 967,526 961,641 1,003,896 1,179,906 1,139,043 18.4%
Parks 1,574,316 1,697,791 1,710,123 1,588,491 1,820,452 1,638,600 -4.2%
DeGraaf Nature Center 268,965 269,220 355,880 310,752 336,209 335,998 -5.6%
Cultural Activities Assistance 258,685 97,780 109,200 108,950 109,200 109,200 0.0%
Civic Center 254,782 229,982 175,723 197,040 12,500 62,500 -64.4%
Total 3,978,701 3,949,224 4,039,906 3,963,940 4,304,874 4,055,525 0.4%
Total Funding Uses 20,650,808 32,869,045 21,718,525 21,578,430 21,617,595 20,999,674 -3.3%
59.2% -33.9% -34.4% 0.2% -2.7%
To FY2017
Final Revised Est
GENERAL FUND
FUNDING USES BY FUNCTION
-106-
TOTAL $20,999,674
Management & Administration 10.1%
Fiscal Services 6.8%
Public Safety 49.0%
Transportation 6.3%
Community & Neighborhood Services 8.5%
Parks & Recreation19.3%
FY2018 FUNDING USES BY FUNCTION
Wages & Fringe Benefits67.9%
Supplies/Maintenance5.4%
Contractual5.8%
Capital Outlay0.4%
Other16.8%
Transfers Out1.2%
Contingency2.5%
FY2018 FUNDING USES BY TYPE
-107-
Classification 2007-08 Actual 2012-13 Actual 2017-18 Proposed
Taxes $11,826,252 56.51% $10,033,822 50.62% $8,253,000 39.30%
Licenses & Permits 548,700 2.62% 484,785 2.45% 626,800 2.99%
Intergovernmental 3,211,800 15.36% 2,807,228 14.16% 3,906,248 18.60%
Local Unit Contributions 38,500 0.18% 40,865 0.21% 50,000 0.24%
Charges for Services 1,113,650 5.32% 1,490,139 7.52% 1,782,835 8.49%
Fines & Forfeits 240,000 1.15% 191,233 0.96% 132,500 0.63%
Interest & Rents 844,401 4.03% 285,575 1.44% 357,160 1.70%
Other Revenue 6,600 0.03% 18,996 0.10% 56,800 0.27%
Operating Transfers In 2,963,233 14.16% 4,467,091 22.54% 5,766,839 27.46%
Use of Fund Balance 134,580 0.64% 0 0.00% 67,492 0.32%
Total Funding Sources $20,927,716 100.00% $19,819,734 100.00% $20,999,674 100.00%
Function 2007-08 Actual 2012-13 Actual 2017-18 Proposed
Management & Administration $1,715,230 8.19% $1,519,183 7.88% $2,131,177 10.15%
Fiscal Services 1,887,285 9.02% 2,017,486 10.47% 1,426,229 6.79%
Public Safety 10,065,774 48.10% 9,705,583 50.36% 10,288,662 49.00%
Transportation 1,255,686 6.00% 1,205,307 6.25% 1,316,650 6.27%
Community & Neighborhood Svcs 1,942,055 9.28% 1,588,971 8.24% 1,781,431 8.48%
Parks & Recreation 4,061,686 19.41% 3,237,446 16.80% 4,055,525 19.31%
Total Funding Uses $20,927,716 100.00% $19,273,976 100.00% $20,999,674 100.00%
Funding Sources Comparison by Classification
Funding Uses Comparison by Function
GENERAL FUND
-108-
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
18.0
20.0
22.0
24.0
FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18
MILLIONS
OF
DOLLARS
GENERAL FUND FUNDING SOURCES
Taxes Licenses & Permits IntergovernmentalCharges for Service Interest & Rents OtherTransfer from Other Funds Use of Fund Balance
-109-
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
18.0
20.0
22.0
FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18
MILLIONS
OF
DOLLARS
GENERAL FUND FUNDING USES
Management & Administration Fiscal Services
Public Safety Transportation
Community & Neighborhood Services Parks & Recreation
-110-
ALL SERVICE GROUPS
General Fund10.2%Permanent Fund
0.0%
Special Revenue Funds4.2%
Debt Service Funds3.8%
Capital Project Funds4.0%
Enterprise Funds71.1%
Internal Service Funds5.7%
Component Units1.0%
Total Uses by Fund Type $207,209,882 (Incl. Transfers)
Taxes & S/A9.7%
Licenses & Permits0.4%Interest & Rents
1.4%
Federal / State6.1%
Charges for Services75.2%
Other7.1%
Fines & Forfeits0.1%
Sources: $186,380,474 Excluding Transfers
Working Wages14.0%
Benefits & Non-Working Wages5.8%
Other9.1%
Mandatory Employer Costs1.2%
Utility Production29.3%
Contingencies0.3% Capital Outlay
16.1%
Contractual6.0% Supplies/Maintenance
5.4%
Debt Service12.8%
Uses: $172,245,928 Excluding Transfers & Depreciation
-111-
ALL GROUPS
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
FY-2018Proposed
Description Budget
FUND TYPES - General 21,074,674$ Permanent 11,000 Special Revenue 8,942,711 Debt Service 7,776,140 Capital Projects 8,210,435 Enterprise 147,296,357 Internal Service 11,772,988 Component Unit 2,125,577
FUND TYPE - TOTALS 207,209,882$
FUNDING SOURCES - Taxes & Special Assessments 18,113,800 Licenses & Permits 708,800 Intergovernmental 11,289,344 Charges for Services 140,092,914 Fines & Forfeits 132,500 Interest & Rents 2,865,492 Other 13,177,624 Transfers In 12,058,866
TOTAL SOURCES 198,439,340$
FUNDING USES - Personnel Services -
* Salaries & Wages - Working 24,144,084$ * Benefits - Includes NonWorking Wages 9,970,917 * Mandatory Employer Costs 2,081,316
Other Current Expenditures -* Supplies / Maintenance 9,276,802 * Contractual 10,295,484 * Utility Production 50,431,652 * Other 15,637,174
Capital Outlay 27,773,357 Debt Service Payments
* Principal Maturities 12,775,913 * Interest & Fee Payments 9,338,428
Transfers Out 12,058,866 Depreciation Expense 22,905,088 Contingencies 520,801
TOTAL USES 207,209,882$
Personnel Services Total Amount 36,196,317$
* Full-Time Positions 357.95 * Part-Paid Fire Positions (Not @ F.T.E.) 30.00 * Part-Time Positons @ F.T.E. 59.95
- - G R O U P S T A F F I N G T O T A L S - -
- - G R O U P F U N D I N G U S E S A C R O S S F U N D S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
-112-
ALL GROUPS
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
General Fund Debt Service Total Not Included in From NineUnallocated Sources Funds Service Groups Service Groups Grand Total
FUND TYPES - General - 0 - - 0 - 21,074,674 21,074,674 Permanent - 0 - - 0 - 11,000 11,000 Special Revenue - 0 - - 0 - 8,942,711 8,942,711 Debt Service 7,776,140 7,776,140 - 0 - 7,776,140 Capital Projects - 0 - - 0 - 8,210,435 8,210,435 Enterprise - 0 - - 0 - 147,296,357 147,296,357 Internal Service - 0 - - 0 - 11,772,988 11,772,988 Component Unit - 0 - - 0 - 2,125,577 2,125,577
FUND TYPE - TOTALS - 0 -$ 7,776,140$ 7,776,140$ 199,433,742$ 207,209,882$
FUNDING SOURCES - Taxes & Special Assessments 8,253,000 5,478,009 13,731,009 4,382,791 18,113,800 Licenses & Permits 1,500 - 0 - 1,500 707,300 708,800 Intergovernmental 3,828,748 - 0 - 3,828,748 7,460,596 11,289,344 Charges for Services 57,690 - 0 - 57,690 140,035,224 140,092,914 Fines & Forfeits - 0 - - 0 - - 0 - 132,500 132,500 Interest & Rents 107,000 7,407 114,407 2,751,085 2,865,492 Other 1,300 1,620,744 1,622,044 11,555,580 13,177,624 Transfers In 5,752,276 421,047 6,173,323 5,885,543 12,058,866
TOTAL SOURCES 18,001,514$ 7,527,207$ 25,528,721$ 172,910,619$ 198,439,340$
FUNDING USES - Personnel Services - * Salaries & Wages - Working - 0 - - 0 - 24,144,084 24,144,084 * Benefits - Includes NonWorking Wages - 0 - - 0 - 9,970,917 9,970,917 * Mandatory Employer Costs - 0 - - 0 - 2,081,316 2,081,316 Other Current Expenditures - * Supplies / Maintenance - 0 - - 0 - 9,276,802 9,276,802 * Contractual - 0 - - 0 - 10,295,484 10,295,484 * Utility Production - 0 - - 0 - 50,431,652 50,431,652 * Other 1,001 1,001 15,636,173 15,637,174 Capital Outlay - 0 - 27,773,357 27,773,357 Debt Service Payments * Principal Maturities 5,852,437 5,852,437 6,923,476 12,775,913 * Interest & Fee Payments 1,922,701 1,922,701 7,415,727 9,338,428 Transfers Out 1 1 12,058,865 12,058,866 Depreciation Expense 22,905,088 22,905,088 Contingencies - 0 - - 0 - 520,801 520,801
TOTAL USES - 0 -$ 7,776,140$ 7,776,140$ 199,433,742$ 207,209,882$
Note - The summary excludes Building Authority and Notes Payable Rental Reciepts & Rental Payments of $1,820,094 for two related bond issues as those Sources & Uses are already included in Taxes (Sources) and Principal/Interest Maturities (Uses).
-113-
ALL GROUPS
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
FY-2018
General BPW Utility All Other Proposed
Description Fund Funds Funds Budget
FUNDING SOURCES -
Taxes & Special Assessments 8,253,000$ -$ 9,860,800$ 18,113,800$
Licenses & Permits 626,800 - 82,000 708,800
Intergovernmental 3,906,248 - 7,383,096 11,289,344
Charges for Services 1,782,835 133,166,299 5,143,780 140,092,914
Fines & Forfeits 132,500 - - 132,500
Interest & Rents 357,160 404,600 2,103,732 2,865,492
Other 106,800 3,152,217 9,918,607 13,177,624
Transfers In 5,766,839 - 6,292,027 12,058,866
TOTAL SOURCES 20,932,182$ 136,723,116$ 40,784,042$ 198,439,340$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 9,569,880$ 11,883,098$ 2,691,106$ 24,144,084$
* Benefits - Includes NonWorking Wages 3,968,753 4,901,371 1,100,793 9,970,917
* Mandatory Employer Costs 723,819 1,093,738 263,759 2,081,316
Other Current Expenditures -
* Supplies / Maintenance 1,129,160 5,518,442 2,629,200 9,276,802
* Contractual 1,212,870 7,099,614 1,983,000 10,295,484
* Utility Production - 50,431,652 - 50,431,652
* Other 3,563,691 2,415,748 9,657,735 15,637,174
Capital Outlay 84,800 16,629,222 11,059,335 27,773,357
Debt Service Payments
* Principal Maturities - 6,923,476 5,852,437 12,775,913
* Interest & Fee Payments - 7,415,727 1,922,701 9,338,428
Transfers Out 300,900 6,296,016 5,461,950 12,058,866
Depreciation Expense - 21,466,055 1,439,033 22,905,088
Contingencies 520,801 - - 520,801
TOTAL USES 21,074,674$ 142,074,159$ 44,061,049$ 207,209,882$
Personnel Services Total Amount 14,262,452$ 17,878,207$ 4,055,658$ 36,196,317$
* Full-Time Positions 357.95
* Part-Paid Fire Positions (Not @ F.T.E.) 30.00
* Part-Time Positons @ F.T.E. 59.95
- - G R O U P S T A F F I N G T O T A L S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
-114-
MANAGEMENT & ADMINISTRATION
INTRODUCTION
GROUP MISSION STATEMENT
The Management and Administration provide oversight and management of general government activity. This includes the implementation of legislative responsibilities through adoption of ordinances and establishment of policies; and the overall management and administration of the City and its various departments and operations, as well as the allocation of financial, manpower, and material resources to implement quality services and programs to meet the City’s Mission Statement.
GROUP ORGANIZATIONAL STRUCTURE
-115-
MANAGEMENT & ADMINISTRATION
$- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000
Us
es
Do
lla
rs
Total Uses by Department $2,633,324
Licenses & Permits0.9%
Charges for Services21.0%
Other0.3%
General Fund Unallocated
77.8%
Funding Sources
Working Wages31.3%
Benefits & NonWorking Wages10.1%
Mandatory Employer Costs2.7%
Other15.5%
Contractual11.0%Capital Outlay
0.7%
Transfers Out7.6%
Contingencies19.5%
Suppl/Maint.1.6%
Funding Uses
-116-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUND TYPES -
General 1,440,898$ 1,477,856$ 1,704,695$ 1,813,348$ 2,276,227$ 2,131,177$
Special Revenue 422,513 549,157 463,442 462,925 535,383 502,147
TOTAL FUND TYPE 1,863,411$ 2,027,013$ 2,168,137$ 2,276,273$ 2,811,610$ 2,633,324$
FUNDING SOURCES - 90,100
Taxes & Special Assessments - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Intergovernmental - 0 - 2,550 - 0 - - 0 - - 0 - - 0 -
Licenses & Permits 28,229 23,485 26,000 23,000 24,000 24,000
Charges for Services 518,128 569,880 543,800 525,600 553,200 553,200
Interest & Rents 2,855 4,800 3,000 3,000 3,000 3,000
Other - 0 - - 0 - 5,700 300 500 500
Transfers In 494 104 - 0 - 4,234 4,100 3,563
TOTAL SOURCES 549,706$ 600,819$ 578,500$ 556,134$ 584,800$ 584,263$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 685,547$ 711,415$ 760,153$ 791,850$ 876,601$ 824,380$
* Benefits - Incl. NonWorking Wages 298,969 224,389 249,178 247,287 298,869 266,498
* Mandatory Employer Costs 54,815 57,744 64,414 64,492 74,815 70,420
Other Current Expenditures -
* Supplies / Maintenance 34,584 43,022 46,791 53,814 43,550 42,700
* Contractual Expenditures 263,080 294,754 395,850 394,138 290,420 290,370
* Other 263,001 347,523 367,216 391,753 475,755 408,655
Capital Outlay 36,515 53,666 14,535 - 0 - 19,500 19,500
Transfers Out 226,900 294,500 235,000 235,000 235,000 200,000
Contingencies - 0 - - 0 - 35,000 97,939 497,100 510,801
TOTAL USES 1,863,411$ 2,027,013$ 2,168,137$ 2,276,273$ 2,811,610$ 2,633,324$
Personnel Services Total Amount 1,039,331$ 993,548$ 1,073,745$ 1,103,629$ 1,250,285$ 1,161,298$ * Full-Time Positions 7.25 9.17 9.17 9.25 10.75 9.50 * Part-Time Positions @ F.T.E. 6.25 4.95 5.60 6.70 5.55 5.80 * Elected Officials (Not @ F.T.E.) 9.00 9.00 9.00 9.00 9.00 9.00
- - G R O U P F U N D I N G U S E S A C R O S S F U N D S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
- - G R O U P S T A F F I N G T O T A L S - -
MANAGEMENT & ADMINISTRATION
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
-117-
MANAGEMENT & ADMINISTRATION
CITY COUNCIL
ADMINISTRATIVE Goal
Develop a Structure, Staffing, and Succession Plan that is fiscally sustainable and empowers the City Manager to execute City Council’s Goals.
Action Completion of Management Organization Structure and Efficiency Study
(MOSES). Study Session Evaluation. Governance Model Evaluation.
FINANCIAL
Goal
City Council will prioritize the City buildings for staff to form a maintenance and capital plan in the context of revenues and debt service.
Action Create a full inventory of City buildings including:
o Assessed condition of each building (example – PASER Rating Model for buildings).
o Determine total annual cost to maintain target building quality levels AND to replace.
O Provide existing revenue projections and debt service projections.
PARKS Goal
City Council will prioritize Parks projects for staff in an effort to execute a 5-year maintenance and capital plan.
Action Create a full inventory of City parks including:
Assessed condition of each park (example – PASER Rating Model for Parks).
Determine total annual cost to maintain target park quality levels. Contextualize and rationalize NEW Capital recommendations(s)
based on the current Parks Master Plan, Sustainability Framework and Accessibility.
-118-
MANAGEMENT & ADMINISTRATION
CITY COUNCIL
PUBLIC SAFETY Goal
City Council approve the sale of bonds to support the full funding of the remaining unfunded pension obligations.
City Council ensure the implementation of a fully staffed K9 Unit/Team. City Council evaluate the costs of increased Community Policing efforts,
additions to Public Safety staffing (minimum shift levels), and determine if staffing increases will be funded and approved.
Action Research and determine cost and timing of selling bonds to fully fund the
Pension Liability. Research total annual costs and evaluate the need for additional Public
Safety Headcount and Structure Changes.
HOLLAND BOARD OF PUBLIC WORKS (HBPW) Goal
HBPW Board and City Council align on a sustainable process, not project, driven approach to determining the annual transfer $ or %.
Successfully implement Fiber Internet to Downtown Holland based on the business case and begin tracking results.
Implement engineering plan and fully fund Fiber Internet Downtown. Action
Joint sessions with HBPW Board and City Council.
STREETS Goal
Approval of a streets and sidewalk construction plan for staff in an effort to return to and maintain a 20-year maintenance and capital plan.
Action 20-Year Streets Plan and Funding annual cost. Sidewalks repair and infill annual cost. Traffic study (two-way on 7th and 9th) Evaluating existing truck routes.
-119-
MANAGEMENT & ADMINISTRATION
CITY COUNCIL
DOWNTOWN Goal
Determine and align the best Downtown Management Structure including the PSD, DDA, Farmers’ Market, Civic Center, etc. (Fairbanks to Waterfront)
Action Civic Center Place Management (Economic Development potential with
collaborative/expansive management). 6th Street Development Opportunities. Waterfront Vision. Review Downtown management. Review assessment of hotels. Find PSD outside funding/sponsorships for events.
ECONOMIC DEVELOPMENT Goal
Determine the appropriate level of interval vs. external involvement in Economic Development efforts within the City and set specific targets for both.
Action Internal Focus/Review of Lakeshore Advantage. (Need Quarterly
Meetings & City Point-of-Contact.) Small/local business development support. City-owned properties reviewed comprehensively. 6th Street development opportunity. Affordable housing (What are the right questions to ask developers?). Schools: Pre-K-16, Destination Education, and Ready for School… (from
an economic standpoint).
COMMUNITY RELATIONS Goal
Formalize City of Holland and K-12+ Education Relationships. Review of issues and pressures for the Human Relations Department.
Action Council evaluate and determine the objective(s) / structure of a formal
committee. Evaluate inconsistencies in language in regards to non-discrimination
across the charter and ordinances as part of current recodification. Review of changing requests from residents and available resources/
support.
-120-
MANAGEMENT & ADMINISTRATION
CITY COUNCIL
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Number of Regular Scheduled Legislative Sessions 24 24 24 24
Number of Special Called Legislative Sessions 9 10 10 10
Number of Study Sessions 19 19 19 19
Number of Council Actions (Calendar Year) 732 701 710 715
Number of Ordinances Adopted 20 22 20 20
Facebook Posts on Legislative-Policy-Related 0 8 4 5
Post Reach (Post is Viewed in Users Newsfeed) Unk Unk 20,091 22,000
PERFORMANCE MEASURES
Wor
kloa
d
-121-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 163,205 175,472 184,336 244,193 264,543 215,501
TOTAL SOURCES 163,205$ 175,472$ 184,336$ 244,193$ 264,543$ 215,501$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 62,852$ 63,449$ 68,474$ 68,525$ 68,700$ 68,700$
* Benefits - Incl. NonWorking Wages 2,811 2,045 5,485 5,468 5,772 5,730
* Mandatory Employer Costs 4,937 4,840 5,377 5,152 5,371 5,371
Other Current Expenditures -
* Supplies / Maintenance 1,180 3,485 1,800 2,700 2,700 2,700
* Contractual 8,249 10,263 6,200 11,618 11,000 11,000
* Other 83,176 91,390 97,000 150,730 171,000 122,000
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 163,205$ 175,472$ 184,336$ 244,193$ 264,543$ 215,501$
Personnel Services Total Amount 70,600$ 70,334$ 79,336$ 79,145$ 79,843$ 79,801$
* Full-Time Positions 0.20 0.20 0.20 0.20 0.20 0.20
* Elected Officials (Not @ F.T.E.) 9.00 9.00 9.00 9.00 9.00 9.00
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - CITY COUNCIL
-122-
MANAGEMENT & ADMINISTRATION
CITY MANAGER
DEPARTMENT MISSION STATEMENT
To improve the service and program capabilities of the City organizations through the effective and efficient forecasting and planning of financial, manpower and material needs of the City; to assist the City Council in developing the City's needs in services and programs; and implementation of such services and programs established by the City Council through continual evaluation of the organization and structure of the City as well as performance monitoring and coaching so as to maximize Holland livability.
ACTION PLANS
Celebrate team success: Summer and Christmas events.
Professional governance training with City Council ($10,000).
Work to implement the City Council goals from February 15, 2017 (and former goals in progress).
a. Phase in the implementation of the Management, Organizational Structure, and
Efficiency Study (MOSES) as well as Succession Plans. ($TBD in the General and other funds over five years)
i. Administrative
1. Middle-Management Leadership Academy II. (September 1, 2017--Assuming FY18 Budget Approval)
2. Citywide Recognition Program Strategic Plan. (September 30--Human Resources Director)
3. Succession Plan Identified for all Departments (by November 1, 2017) with Internal and/or External Succession Processes Initiated. (November 1, 2017)
4. Succession Appointments Made when financial feasible and phase in the remainder. (January 30, 2018)
ii. Financial
1. Assess building conditions for a PASER-type rating system and report at a study session (July 19, 2017)
2. Create a sinking fund approach, or another approach, to funding building asset maintenance and repair and budget accordingly (Study Session on September 13, 2017 and FY 2018 Budget adjustments and/or FY 2019 Budget).
iii. Parks
1. Assess park conditions for a PASER-type rating system and report at a study session (May 24, 2017)
-123-
MANAGEMENT & ADMINISTRATION
CITY MANAGER
iv. Public Safety
1. Include high priority changes (K-9) and positions in FY 2018 proposed budget. ($22,000 in FY 18 budget)
2. Review a Five-Year Plan for Fire Station Renovations from the growing Sinking Fund. (Municipal Capital Improvement Fund Five Year Plan)
v. Holland Board of Public Works Dividend/Transfer
1. Schedule special and joint meeting for May or June 2017.
2. Determine if satisfied with progress at the above special joint meeting and budget accordingly in successive fiscal years
3. Implement engineering plan and fully fund Fiber Internet Downtown Holland.
4. Create a financial path to begin to achieve fiber internet access to neighborhoods (after HBPW Pilot program and after review of the Business Case and by the creation of priorities, perhaps down selected corridors/neighborhoods). Create a “Fiber to Neighborhoods” Strategic Plan. Work to fund in FY 19.
vi. Streets
1. Budget the second year in a row of the 20-year Streets Plan for FY 2018 and review the proposed Five-Year Plan to continue at that funding level. (in FY 18 Budget)
2. Budget increased capital allocations toward sidewalk repair and in-fill according to a Five-Year Plan to be developed. ($75,000 in FY18 Budget)
3. Two-Way Traffic Study and Truck Route Review Study ($25,000 in FY 18 budget)
vii. Downtown
1. Review a contract with private sector event management firms after a RFP/RFQ process. (Complete by June 30, 2017)
2. Conduct a “blue sky” charrette process for Downtown Structural and Funding review; meanwhile budget for the new Community and Neighborhood Services Director to administer. (July and August 2017)
3. Conduct a charrette for creation of a detailed Business Plan for the 8th Street Marketplace expansion (in numbers and types of markets) (September and October 2017).
4. Collaborate with the James De Young Decommissioning process and conduct a charrette on re-development of this site when no larger
-124-
MANAGEMENT & ADMINISTRATION
CITY MANAGER
needed for any power purpose. Coordinate this outcome with West 8th Street and Lake Macatawa land ownership evolution. ($25,000 in FY 18 Budget, Date TBD)
5. Complete paperwork for undergrounding power, snowmelt and other utilities under the CSX railroad tracks for the 6th Street innovation District Redevelopment. (By December 2017)
viii. Economic Development
1. Coordinate the first quarterly meeting with Lakeshore Advantage. (Second quarter of 2017)
2. Clarify that the point-of-contract is the Office of the City Manager.
3. Budget for an Assistant t City Manager for Economic Development and Grants to follow-up on the above economic development goals. (FY19 Budget unless Council re-directs funding)
ix. Community Relations
1. Determine and assign affordable housing strategies to the Community and Neighborhood Services Department’s planners. (Upon start in May 2017)
2. Support the Mayor and City Council in establishing collaborative goals with Pre-K-16, Destination Education, and Ready for School. (Needs a Study Session with all stakeholders to flesh out at a time to be determined)
3. Budget for more staff assistance to the Human Relations Coordinator’s efforts. ($23,400 in FY 18 budget)
4. Assign the Deputy City Clerk to collaborate with the Human Relations Coordinator to develop consistent non-discrimination ordinance language. (By December 2017)
i. b. Eliminate barriers to new development and re-development. c. Add a water feature for Downtown and/or a neighborhood park. d. Create a landscape plan related to the 2017 “interpretive plan” for Windmill Island
Gardens that includes a restaurant and an indoor/outdoor concert venue feasibility study ($15,000).
e. Increase community knowledge of City activities by billboards, message boards,
Facebook networks, churches, links, community mobile apps and by otherwise leveraging links, mobile apps, visual preference surveys, etc. (No extra cost).
Work to complete the FY 18 City Manager’s Budget Theme to focus on Master Plan 2017
Implementation and Infrastructure and Service Reinvestment by:
-125-
MANAGEMENT & ADMINISTRATION
CITY MANAGER
o Complete the Civic Center construction of the Civic Center Place while maintaining the budget in
manner that ensures community satisfaction and taxpayer appreciation with a fundraising goal of $2 million more for external site work will be sought (8th Street Marketplace improvements, ice rink, water play feature, community message boards).
o Backfilling and/or new positions as needed will be funded and filled as determined to be fiscally
responsible in the new normal mode (Fire Department Training and Safety position and Interim Deputy Finance Director funded mid-year for FY18 -- $94,600,).
o Overall team professional growth and middle management support by facilitating coaching,
professional trainings, an orientation ambassador program, and retreats via the Human Resources budget ($5,000).
Transition supervision of Downtown to the new Director of the Community and
Neighborhood Services, re-establish traditional positions, and implement new activities (Downtown parking education and ambassadors, refreshed Christmas décor, wayfinding signage, proposed new events, etc.)
Contract with the Holland-Hope College Sustainability Institute for Sustainability Grid Coordination housed at Hope College ($8,000 in the City Manager’s budget, $2,000 each). Work to grow the community contractual services and to fundraise for an endowment.
Complete the third year of new Program Measurements associated with new results being measured, strategic goals being accomplished and the Annual Calendar Report tracked in real time with assistance of the Executive Assistant IV.
Budget for the Phase Two of the New Wayfinding Signage Construction: Downtown
directional sign replacements and neighborhood commercial areas ($90,000 in Municipal Capital Improvement fund).
Find a way to motivate/incentivize redevelopment along US-31. Complete a Land Use Study
and Marketing Study for Commercial Corridor on US-31. ($25,000 in the Municipal Capital Improvement fund to become a Redevelopment Ready Community)
Sustain the Holland Youth Connections program and work to integrate at-promise youth
into the fabric of the community and eliminate recruitment opportunities for gangs ($11,000 each for Fire, Streets and in the Parks Divisions) as well as two-plus community employers. Decrease the percentage of annual donated funding to less than 50%.
Ramp-up Downtown neighborhood investments via getting to 95% in rental inspections per
year.
Secure full implementation for the Windmill Island Gardens Strategic Plan implementation with a $2.9 million pathway and bridge construction completion in FY 18/19 with assistance from state grants, Holland Rotary Club and Holland Charter Township contributions, as well as the replacement water line ($400,000).
Lead and bring new, non-tax resources into the community via grants, foundations, fundraisers, interns, volunteers, collaboration and cooperation prior to FY 19 Budget.
-126-
MANAGEMENT & ADMINISTRATION
CITY MANAGER
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Number of Management and Administrative / Council Action Plans 36 39 46 38
Number of City Manager Action Plans 32 28 43 17
Reinvestments in Existing Municipal Capital Improvements $633,500 $2,260,000 $8,250,000 $2,516,000
New Capital Improvements $0 $642,000 $3,100,000 $2,820,000
Number of Discrimination Investigations 1 2 0 19
Number of Grants Applied for 5 5 8 8
Amount of Grants Applied for: $304,000 $460,000 $433,000 $365,000 Parks & Recreation $4,000 $320,000 $268,000 $200,000 Community & Neighborhood Services (1) $150,000 $0 $50,000 $50,000 Public Safety Services $150,000 $140,000 $115,000 $115,000
Energy Costs ($) $958,580 $910,650 Facility Dude PASS System
Reduction (12%) (5%) TBD TBD
Facebook Posts 4 3 7 7
Percentage of Council Actions Plans Achieved 36% (13) 59% (23) 67% (31) 70%
Percentage of City Manager Action Plans Achieved 56% (18) 60% (23) 37% (16) 50%
Management Efficiency Savings ($34,000) (530,000) (3.74 million) TBD
New Earned Income Donations Unk $1,250,000 $1,349,297 $500,000
Holland Budget Financial Snap Shot Improvements 3 for 5 3 for 5 3 for 5 2 for 5
Energy Savings Achieved (CO2) - Metric Tons of CO2 63,633 63,000 TBD TBD
Reduction (11%) (1%) TBD 20% Est
PERFORMANCE MEASURES
Wor
kloa
dE
ffect
iven
ess
-127-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 332,986 331,908 342,269 342,976 362,142 309,701
TOTAL SOURCES 332,986$ 331,908$ 342,269$ 342,976$ 362,142$ 309,701$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 187,374$ 188,860$ 191,975$ 197,540$ 204,880$ 170,230$
* Benefits - Incl. NonWorking Wages 97,438 80,058 77,766 79,370 94,326 81,350
* Mandatory Employer Costs 16,379 15,215 17,417 17,075 18,036 15,221
Other Current Expenditures -
* Supplies / Maintenance 3,232 3,712 4,400 2,845 2,550 2,550
* Contractual 2,720 1,859 3,200 1,000 1,000 1,000
* Other 25,843 42,204 47,511 45,146 41,350 39,350
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 332,986$ 331,908$ 342,269$ 342,976$ 362,142$ 309,701$
Personnel Services Total Amount 301,191$ 284,133$ 287,158$ 293,985$ 317,242$ 266,801$
* Full-Time Positions 2.05 1.97 1.97 2.05 2.55 2.05
* Part-Time Positions @ F.T.E. 1.05 1.00 1.15 0.85 0.15 0.15
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - CITY MANAGER
-128-
MANAGEMENT & ADMINISTRATION
ELECTIONS AND VOTER REGISTRATION
DEPARTMENT MISSION STATEMENT
To conduct scheduled and special elections as mandated by state law and City Charter at the lowest
possible cost and as effectively and accurately as possible; to process and maintain voter
registrations in cooperation with the State of Michigan Qualified Voter File; to work with and in
cooperation with the Ottawa and Allegan County Clerks during conduction of elections; to ensure that
City of Holland City Clerk staff and City of Holland Election Inspectors receive election training.
ACTION PLAN
To provide supplies, materials, voting machines and trained staff for polling places for
elections in August 2017 (City Primary), November 2017 (City General), and probable May 2017
(Special - Holland Schools), as well as process voters and tabulate results.
To obtain inspectors from both political parties and train them in the use of the E-Poll book for
all elections and polling locations.
To purchase various election equipment to replace privacy screens and precinct supply cases
for all polling locations ($1,914).
To collaborate with other jurisdictions to purchase E-Poll books (15-17 laptops) to replace
exiting laptops for FY 2018. ($6,500)
To work with all schools in the City of Holland, including Hope College, to help inform voters
and prospective voters of all elections and procedures.
To coordinate with new Allegan County Clerk.
To establish safety plans at all polling locations.
-129-
MANAGEMENT & ADMINISTRATION
ELECTIONS AND VOTER REGISTRATION
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Number of Registered Voters for November Election: 23,753 23,825 25,250 25,000
August 23,658 N/A 24,183 25,000
May 23,602 23,989 24,817 25,000
Number of Elections (Total): 3 4 3 3
Regular 3 3 2 2
Special 0 1 1 1
Average Number of Election Workers per Precinct 5 6 5 5
Voting Station Election Officials:
Chairperson 16 17 16 16
Election Worker 65 65 65 65
Voter Turnout:
August 3,368 N/A 5,917 4,000
November 8,702 3,732 15,260 5,000
February N/A 8,784 N/A N/A
May 4,435 2,167 4,500 N/A
Absentee Voters:
August 1,046 N/A 1,576 3,200
November 1,961 1,207 3,438 3,400
February N/A 1,540 N/A N/A
May 1,230 1,078 3,000 3,000
% Turnout per Election:
August 14.24% N/A 24.47% 16.00%
November 36.64% 16.00% 60.44% 20.00%
February N/A 36.69% N/A N/A
May 18.79% 9.03% 18.10% N/A
PERFORMANCE MEASURES
Effic
ienc
yW
orkl
oad
-130-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental - 0 -$ 2,550$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Charges for Services 20,494 36,294 25,000 18,000 23,000 23,000
General Fund Operating Revenues 52,119 28,298 54,167 66,269 33,921 33,921
TOTAL SOURCES 72,613$ 67,142$ 79,167$ 84,269$ 56,921$ 56,921$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 57,962$ 41,745$ 49,347$ 65,560$ 30,375$ 30,375$
* Benefits - Incl. NonWorking Wages 80 42 100 125 116 116
* Mandatory Employer Costs 1,265 749 444 1,235 355 355
Other Current Expenditures -
* Supplies / Maintenance 3,494 9,932 6,776 7,574 6,400 6,400
* Contractual 3,120 9,288 16,650 3,150 6,250 6,250
* Other 6,692 5,386 5,850 6,625 13,425 13,425
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 72,613$ 67,142$ 79,167$ 84,269$ 56,921$ 56,921$
Personnel Services Total Amount 59,307$ 42,536$ 49,891$ 66,920$ 30,846$ 30,846$
* Full-Time Positions - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Part-Time Positions @ F.T.E. 1.50 1.50 1.25 2.25 0.95 0.95
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - ELECTIONS / VOTER REGISTRATION
-131-
MANAGEMENT & ADMINISTRATION
CITY ATTORNEY
ACTIVITY MISSION STATEMENT
To provide legal services to the City Council, City staff, boards and advisory commissions, and help ensure that functions of the City are performed on a legal basis in accordance with the City Charter and Code, state statutes, and federal laws and regulations; prosecute for City Ordinance violations; and defend the City in litigations.
ACTION PLAN
To provide legal advice and assistance to the risk management program, especially in regard to the Michigan Municipal League’s approach to liability defense and the risk retention exposures of self-funding for insurance coverages.
To wrap up various contested commercial property tax assessments, heard before the Michigan Tax Tribunal and / or the State Court of Appeals.
To provide the City Council with an annual review and status report on all pending litigations. (December 2017)
To provide only the level of legal services desired by the client:
o Provide templates to enable greater customer service with less delay for re-occurring agreements.
o Approve re-occurring contracts as to form if minimal changes are made year-to-year.
o Reduce overall legal expenses associated with the above efficiency improvements.
-132-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 199,783 197,270 202,600 201,600 201,600 201,600
TOTAL SOURCES 199,783$ 197,270$ 202,600$ 201,600$ 201,600$ 201,600$
FUNDING USES -
Other Current Expenditures -
* Contractual 199,783$ 197,270$ 202,600$ 201,600$ 201,600$ 201,600$
* Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 199,783$ 197,270$ 202,600$ 201,600$ 201,600$ 201,600$
Positions: Not Applicable- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - CITY ATTORNEY
-133-
MANAGEMENT & ADMINISTRATION
CITY CLERK
DEPARTMENT MISSION STATEMENT
To provide administrative services as mandated by City Charter, local ordinances, state statute, City
Council and the City Manager for the public and departments, boards, commissions of the City; and
to maintain and protect all public documents of the City.
ACTION PLAN
To assist all departments with records management for paper documents; to establish an
accurate inventory of stored documents; to work with the Holland Historical Trust to allow for
storage of and access to permanently retained City documents and artifacts.
To complete the re-codification of the city ordinances with General Code (entering third year
of process) and maintain every 15 years. ($10,500)
To send Deputy City Clerk and Administrative Aide to conferences for continuing education
to obtain Certified and Masters Certifications. ($3,665)
To send staff annually to Customer Service seminars. ($440.00)
To continue the 50% funding of Customer Service personnel with CNS and increase services
to the community during all regular business hours; for equipment for location ($6,000);
transfer of current personnel and funding of position from CNS (transfer of $TBD),
Hold Passport Fairs annually at Hope College and at updated Civic Center. ($0)
Update Plat Map to be available for use online with links to property documents. ($0)
Additional Lobby signage indicating Customer Service location. ($ 200)
Increase offerings at Customer Service desk, serving all departments. ($0)
To include Welcoming / Family Link funding into City Clerk’s budget by increasing
operational line item for brochures, magnets, bags, postage, ($1,000)
-134-
MANAGEMENT & ADMINISTRATION
CITY CLERK
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Licenses & Applications:
Business Licenses and Permits Issued 378 271 300 300
**Passports (See footnote) 23 643 700 700
Ordinances:
Ordinance Adopted 20 22 20 20
Council - Regular, Special, Closed Meetings (Total) 55 55 55 55
**Board of Review Meetings (See footnote) 9 * * *
Compensation Commission Meetings 1 0 1 0
**Passports effective June 2015 **Board of Review is being attended by Assessor staff approved by resolution
PERFORMANCE MEASURES
Wor
kloa
d
-135-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Licenses & Permits 28,229$ 23,485$ 26,000$ 23,000$ 24,000$ 24,000$
Charges for Services 1,592 24,859 21,200 27,200 31,200 31,200
General Fund Operating Revenues 186,452 223,322 259,813 255,262 314,677 280,047
TOTAL SOURCES 216,273$ 271,666$ 307,013$ 305,462$ 369,877$ 335,247$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 126,676$ 159,775$ 180,402$ 182,525$ 210,946$ 196,375$
* Benefits - Incl. NonWorking Wages 53,889 52,923 59,151 57,112 85,591 66,852
* Mandatory Employer Costs 10,202 12,650 15,290 14,905 18,045 16,725
Other Current Expenditures -
* Supplies / Maintenance 4,280 8,317 8,700 7,900 7,600 7,600
* Contractual 3,790 8,844 11,250 11,500 8,400 8,400
* Other 17,436 29,157 32,220 31,520 39,295 39,295
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 216,273$ 271,666$ 307,013$ 305,462$ 369,877$ 335,247$
Personnel Services Total Amount 190,767$ 225,348$ 254,843$ 254,542$ 314,582$ 279,952$
* Full-Time Positions 2.00 2.00 2.00 2.00 3.00 2.25
* Part-Time Positions @ F.T.E. 1.50 1.75 2.50 2.50 1.85 2.30
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - CITY CLERK
-136-
MANAGEMENT & ADMINISTRATION
HUMAN RESOURCES
DEPARTMENT MISSION STATEMENT
To provide professional leadership in all areas of Human Resources for the City of Holland. Work with City leadership and all employees to promote positive employee relations through consistent and non-bias policies and procedures, facilitating clear communication, and maintaining a high level of quality performance in: employment, labor relations, safety, employee and supervisory training, benefit management and administration, employee performance evaluations, workers’ compensation administration, wellness plan administration, position evaluations, succession planning, and numerous other priorities.
ACTION PLAN
Assist with the implementation of the Management, Organizational Structure, and Efficiency Study results, through a phased process.
Partner with Holland Public Schools to offer a school credit Co-op Program, for high school students seeking a professional learning experience ($7,000 in expenses).
Retain current talent through employee development and engagement, and build a succession
plan for all City departments.
Educate our employees about the City's health insurance plans and retirement benefits, as a long-term financial benefit to the employee and the City.
Implement a robust safety program, in collaboration with Holland Board of Public Works
($15,000), and form a City Safety Committee (August 2017).
Create a Short-Term Disability summary plan document, in collaboration with Holland BPW (July 2017).
-137-
MANAGEMENT & ADMINISTRATION
HUMAN RESOURCES
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Number of Employees (Full-Time and Part-Time A) 174 186 190 195
Number of New Hires (Full-time and Part-Time A) 2 10 10 15
Number of Labor Contract Settlements 0 0 2 0
Number of Recordable Work Compensation Claims (Calendar Year) 13 16 15 12
Number of Lost Time Accidents (Calendar Year) 5 6 5 4
Number of Lost Days (Calendar Year) 325 468 400 300
PERFORMANCE MEASURES
Wor
kloa
d
-138-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 240,870 212,204 310,474 311,762 238,786 231,275
TOTAL SOURCES 240,870$ 212,204$ 310,474$ 311,762$ 238,786$ 231,275$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 84,911$ 68,239$ 73,025$ 76,525$ 90,100$ 87,100$
* Benefits - Incl. NonWorking Wages 80,038 29,255 42,244 40,793 43,584 43,333
* Mandatory Employer Costs 8,357 8,339 8,060 8,150 9,125 8,865
Other Current Expenditures -
* Supplies / Maintenance 3,724 2,884 2,650 3,345 2,800 2,800
* Contractual 32,093 55,040 127,850 151,670 27,170 27,170
* Other 31,747 48,447 56,645 31,279 66,007 62,007
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 240,870$ 212,204$ 310,474$ 311,762$ 238,786$ 231,275$
Personnel Services Total Amount 173,306$ 105,833$ 123,329$ 125,468$ 142,809$ 139,298$
* Full-Time Positions 1.60 1.60 1.60 1.60 1.60 1.60
* Part-Time Positions @ F.T.E. - 0 - - 0 - - 0 - 0.15 0.40 0.20
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - HUMAN RESOURCES
-139-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 7,304 4,319 8,106 8,354 9,979 9,958
TOTAL SOURCES 7,304$ 4,319$ 8,106$ 8,354$ 9,979$ 9,958$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 3,869$ 2,965$ 4,180$ 4,250$ 4,325$ 4,325$
* Benefits - Incl. NonWorking Wages 1,497 1,024 2,310 2,249 2,412 2,391
* Mandatory Employer Costs 338 257 316 355 367 367
Other Current Expenditures -
* Supplies / Maintenance 1 1 400 400 400 400
* Contractual 321 - 0 - 700 800 1,400 1,400
* Other 1,278 72 200 300 1,075 1,075
TOTAL USES 7,304$ 4,319$ 8,106$ 8,354$ 9,979$ 9,958$
Personnel Services Total Amount 5,704$ 4,246$ 6,806$ 6,854$ 7,104$ 7,083$
* Full-Time Positions 0.10 0.10 0.10 0.10 0.10 0.10
* Part-Time Positions @ F.T.E. - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - BOARDS AND COMMISSIONS
-140-
MANAGEMENT & ADMINISTRATION
ECONOMIC DEVELOPMENT ASSISTANCE
ACTIVITY MISSION STATEMENT
To foster an environment wherein businesses desire to locate, expand, and remain.
To provide a quality of life in the City that is attractive to existing and potential employees of area businesses.
To collaborate with other area organizations in order to provide a region that is strong and dynamic from an economic perspective.
To utilize the financial tools available to the City to retain and attract businesses.
To provide a diverse economic base that is responsive to the inevitable changes in the marketplace.
To provide the infrastructure necessary to support the City’s economic development mission.
To work with area organizations on providing a quality workforce for area employers.
To have a local point of contact in City Hall that is actively in communication with the City’s businesses and actively works to assist small businesses and start-ups.
ACTION PLAN To continue collaboration and support of Lakeshore Advantage to enhance economic
opportunity in the City and area. ($50,000).
Provide in kind fiscal services to Lakeshore Advantage and the LDFA/SmartZone including accounting, coordination of the audit, funds management and coordination of insurance coverage. (No out of pocket costs are anticipated)
To work with the Community & Neighborhood Services Department and the City Manager’s Office to become a Redevelopment Ready Community (RRC) including updates to the Master Land Use Plan and Zoning Ordinance.
-141-
MANAGEMENT & ADMINISTRATION
ECONOMIC DEVELOPMENT ASSISTANCE
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Brownfield Projects Adopted / Amended 1 0 5 2
Brownfield Projects Actively Capturing Tax Dollars 10 9 11 13
Tax Abatement Projects 5 3 3 3
Neighborhood Enterprise Zones Created 0 1 2 0
Wor
kloa
d
PERFORMANCE MEASURES
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
14.0%
16.0%
18.0%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Comparison of Unemployment Rates (Annual Average)
USA Michigan Ottawa County City of Holland
-142-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 7,800$ 7,350$ 3,600$ 5,200$ 3,000$ 3,000$
Transfers In 494 104 - 0 - 4,234 4,100 3,563
General Fund Operating Revenues 93,664 81,013 70,377 51,812 64,239 64,755
TOTAL SOURCES 101,958$ 88,467$ 73,977$ 61,246$ 71,339$ 71,318$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 4,995$ 5,019$ 4,950$ 4,950$ 4,900$ 4,900$
* Benefits - Incl. NonWorking Wages 31,052 5,089 2,936 2,904 3,079 3,058
* Mandatory Employer Costs 404 397 441 440 460 460
Other Current Expenditures -
* Supplies / Maintenance 240 - 0 - 300 200 300 300
* Contractual 5,240 694 12,300 100 10,100 10,100
* Other 60,027 77,268 53,050 52,652 52,500 52,500
TOTAL USES 101,958$ 88,467$ 73,977$ 61,246$ 71,339$ 71,318$
Personnel Services Total Amount 36,451$ 10,505$ 8,327$ 8,294$ 8,439$ 8,418$
* Full-Time Positions 0.10 0.10 0.10 0.10 0.10 0.10
* Part-Time Positions @ F.T.E. - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - ECONOMIC DEVELOPMENT ASSISTANCE
- - F U N D I N G S O U R C E S & U S E S - -
- - S T A F F I N G - -
-143-
MANAGEMENT & ADMINISTRATION
HUMAN RELATIONS, INTERNATIONAL RELATIONS, YOUTH SERVICES & VOLUNTEER SERVICES
HUMAN RELATIONS COMMISSION MISSION STATEMENT
The Human Relations Department exists to recognize and respond to inequity and injustice in our community.
ACTION PLAN
The Human Relations Commission will focus on implementing initiatives that educate and bring awareness to social justice concerns facing our community. Our focus will be to facilitate constructive community dialogue.
Add Administrative Aide to assist in developing and implementing Human Relations
initiatives ($23,400).
Complete annual training module and execute one staff training December 2017. ($2,500).
Expand the Crisis Response team to include healthcare and more neighborhood collaboration September 2017 ($2,000).
Engage community dialogue that promote social justice, cultural understanding, and build bridges in our community. Educational/Awareness forums to include dialogue related to affordable housing, immigration, refugees, and other social justice initiatives. Launch the Support Advocacy for Everyone (S.A.F.E.) in FY 17/18 ($2,000).
Submit Title VI and Title VII federal mandate compliance reports (October 2017).
Educate community on those issues that impact community vibrancy. The commission has targeted S.N.A.P., refugee/immigrant series to collaborate with the Little/Big Read, the Community Reading Project, and community education around path to citizenship ($1,500).
Facilitate Community Network for Education (CNE) and encourage collaboration and partnerships community-wide that celebrate our diverse community. The CNE will continue to promote and implement a vibrant Building Community Bridges Calendar ($2000).
Affordable Housing Neighborhood Laboratory. Explore and investigate affordable housing
in the City of Holland. Survey research within city limits will occur by July 2017. The Commission is currently working with West Core neighborhood representatives to develop a grass roots neighborhood effort. Soft Launch will occur in May 2017. Hard launch in FY 2018. The Human Relations team will focus on education and awareness. ($1,500)
-144-
MANAGEMENT & ADMINISTRATION
HUMAN RELATIONS, INTERNATIONAL RELATIONS, YOUTH SERVICES & VOLUNTEER SERVICES
YOUTH SERVICES MISSION STATEMENT
The Holland Youth Advisory Council (HYAC), in partnership with other community leaders, will develop the leadership skills of ourselves and others; provide advice regarding youth issues; serve our community; and promote youth participation and civic involvement.”
ACTION PLAN
Increase hours from 20 to 24 hours for the Holland Youth Services Specialist (added cost to current $5,225).
The Holland Youth Advisory Council will send three youth leaders to the National Youth
Leadership Council summer training ($5,814)
Collaborate with local health organizations to initiate a Mental Health Awareness campaign for youth in the community. The Sweat for your Brains 5K Run/Walk will occur on April 29, 2017. Educational Forums will be held on April 27th and 28th, 2017. This event will be a yearly event for 2018 ($1,500).
The Social Services committee will expand the Coffee Cup Program for the Homeless by
June 2017. They will also implement a recycling container initiative at Kollen Park to expand to other park locations. 2017/2018 ($1,500).
The Recreation Committee will implement two recreational events for HYAC and youth in the community June 2018 ($1,500)
Increase the participation of students in the Teen Court process to formally accept truancy cases and expand reach to neighboring communities so student participants can have more cases to follow (July 2017). We estimate an increase of three cases.
Increase Holland Youth Connections employer-sponsor donations by $22,000 (increase of
20 weeks of employment).
-145-
MANAGEMENT & ADMINISTRATION
HUMAN RELATIONS, INTERNATIONAL RELATIONS, YOUTH SERVICES & VOLUNTEER SERVICES
INTERNATIONAL RELATIONS COMMISSION MISSION STATEMENT
We build and maintain meaningful relationships between the people of Holland and the wider world through cultural, educational and professional contact.
International Relations Commission Vision The City of Holland connected to and growing with the wider world.
International Relations Commission Values
Respect: We commit to the highest levels of courtesy and fairness for those who serve on this commission and those whom this commission serves. Reliability: We fulfill our commitments to ourselves, Holland residents, its government, and our local and global partners. Collaboration: We seek great ideas and resources in our community and beyond our borders. Hospitality: We strive to make Holland a welcoming community for everyone.
ACTION PLAN
Provide the community and government of Holland with opportunities for education,
support and advice on multiculturalism and international values. The Commission sent commissioners in August 2016 and are currently leveraging the relationships they built in Queretaro.
Renewal of Sister City Agreement with Queretaro ($1,700).
Quarterly Film Series: The New American Life: A Quarterly Film Series on Finding Home in a Foreign Land ($1,000).
-146-
MANAGEMENT & ADMINISTRATION
HUMAN RELATIONS, INTERNATIONAL RELATIONS, YOUTH SERVICES & VOLUNTEER SERVICES
VOLUNTEER SERVICES MISSION STATEMENT
Build a robust non-appointed volunteer services program to promote volunteerism for city events and special initiatives.
ACTION PLAN
Implement volunteer engagement promotional plan to build volunteer staff in 2017/2018 ($500).
Activate database with volunteers and volunteer position descriptions July 2017.
Develop orientation process and package May/June 2017 ($500).
Plan one “Thank You” volunteer appreciation event August/September 2018 ($2,000).
-147-
MANAGEMENT & ADMINISTRATION
HUMAN RELATIONS COMMISSION
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Total Complaints and Request for Information 307 291 383 383
Total Requests for Information and Assistance 229 212 280 280
By Service Area:
Education 2 0 0 0
Employment 13 7 14 14
Housing 188 195 209 209
Government/Community: 0 4 8 8
Consumer 2 3 4 4
Public Services / Accommodations 24 39 45 45
Welfare Eligibility 0 0 0 0
HRC Community Concerns 103 103
By Service Area:
Education 3 0 0 0
Employment 15 7 14 14
Housing 30 26 40 40
Government/Community:
Consumer 2 3 4 4
Public Services / Accommodations 28 39 45 45
Welfare Eligibility 0 0 0 0
Wor
kloa
d
PERFORMANCE MEASURES
-148-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 53,472 71,345 80,044 78,490 109,053 108,993
TOTAL SOURCES 53,472$ 71,345$ 80,044$ 78,490$ 109,053$ 108,993$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 31,882$ 38,321$ 39,250$ 39,725$ 64,600$ 64,600$
* Benefits - Incl. NonWorking Wages 9,211 16,027 13,421 13,495 13,336 13,276
* Mandatory Employer Costs 2,446 2,984 3,443 3,385 5,427 5,427
Other Current Expenditures -
* Supplies / Maintenance 1,003 395 2,200 1,650 2,800 2,800
* Contractual 217 497 1,200 1,000 1,200 1,200
* Other 8,713 13,121 20,530 19,235 21,690 21,690
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 53,472$ 71,345$ 80,044$ 78,490$ 109,053$ 108,993$
Personnel Services Total Amount 43,539$ 57,332$ 56,114$ 56,605$ 83,363$ 83,303$
* Full-Time Positions 0.70 0.70 0.70 0.70 0.70 0.70
* Part-Time Positions @ F.T.E. 0.30 - 0 - - 0 - - 0 - 0.65 0.65
MANAGEMENT & ADMINISTRATION
GENERAL FUND - HUMAN RELATIONS COMMISSION
- - F U N D I N G S O U R C E S & U S E S - -
- - S T A F F I N G - -
-149-
MANAGEMENT & ADMINISTRATION
INTERNATIONAL RELATIONS COMMISSION
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Meetings with Wayfinding Task Force for Sister City Signs N/A N/A 1 1
Regular Meetings with Regional Economic Development Organizations 1 1 1 1
Attain Coverage of IRC Programming in Traditional Media* 8 20 4 3
Increase Social Media Presence with Regular Updates on Facebook* 6 15 14 10
Develop & Update Website for Multicultural Festival* 1 1 0 0
Participate in Tulip Time Parade (IRC Members Only) 3 3 3 1
IRC Members Attend Governor's Luncheon 3 3 3 2
Participate in World Affairs Council Programming 1 1 3 1
Attend Mexican Consulate Activities (IRC members & Coord.) 1 1 1 2
Host Queretaro Delegation 0 0 0 1
Visit Queretaro with Delegation 0 0 2 2
Promote IRC Membership 5 0 3 2
Coordinate Multicultural Festival Fundraising 30 35 0 0
Multicultural Festival Event Planning** 1 0 2 2
Coordinate Efforts to Permanently Fix Queretaro Fountain 0 0 In Process 1
* City Website, Facebook, Updates 6 20 15 20
Wor
kloa
d
PERFORMANCE MEASURES
-150-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 29,484 30,445 44,424 39,882 46,811 31,786
TOTAL SOURCES 29,484$ 30,445$ 44,424$ 39,882$ 46,811$ 31,786$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 17,732$ 16,423$ 16,825$ 17,025$ 17,650$ 17,650$
* Benefits - Incl. NonWorking Wages 3,811 4,403 5,771 5,771 5,719 5,694
* Mandatory Employer Costs 1,390 1,278 1,468 1,470 1,542 1,542
Other Current Expenditures -
* Supplies / Maintenance 540 18 1,300 600 850 - 0 -
* Contractual 206 219 500 400 500 450
* Other 5,805 8,104 18,560 14,616 20,550 6,450
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 29,484$ 30,445$ 44,424$ 39,882$ 46,811$ 31,786$
Personnel Services Total Amount 22,933$ 22,104$ 24,064$ 24,266$ 24,911$ 24,886$
* Full-Time Positions 0.30 0.30 0.30 0.30 0.30 0.30
* Part-Time Positions @ F.T.E. - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - INTERNATIONAL RELATIONS
- - F U N D I N G S O U R C E S & U S E S - -
- - S T A F F I N G - -
-151-
MANAGEMENT & ADMINISTRATION
YOUTH SERVICES
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Holland Youth Advisory Council (HYAC) members (Total): 48 57 53 53
Females 28 36 30 26
***Males * * 23 27
Minorities 13 13 18 18
Special Events Committee 12 12 16 12
Recreation Committee 10 12 14 12
Social Services Committee 8 12 13 12
Youth on Adult Boards 18 21 19 20
HYAC Core * * 16 16
***Planned Events by HYAC Committees (see footnote) * * 1 1
Recreation Committee:
Lip Sync Battle * * 1 1
Youth Scavenger Hunt 1 1
HYAC Social Event * * 1 1
Social Services Committee:
Sustainablility Launch at the Parks * * 1 1
Special Events Committee:
5k Run/Walk Mental Health Awaremess * * 1 1
HYAC Core:
Mayor's Round table * * 1 1
Teen Court - Number of Cases 13+ 12 12 14
*** Note: HYAC core meeting have been added. Male attendance not recorded in previous years.***Planned events will now include events conducted by committees and HYAC Core.
PERFORMANCE MEASURES
Wor
kloa
d
-152-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Other - 0 -$ - 0 -$ 5,200$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 22,950 27,618 32,085 37,175 48,076 48,076
TOTAL SOURCES 22,950$ 27,618$ 37,285$ 37,175$ 48,076$ 48,076$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 15,035$ 18,535$ 19,125$ 19,125$ 24,400$ 24,400$
* Benefits - Incl. NonWorking Wages - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Mandatory Employer Costs 1,178 1,447 1,510 1,500 1,912 1,912
Other Current Expenditures -
* Supplies / Maintenance 469 640 700 700 750 750
* Contractual - 0 - 625 900 800 900 900
* Other 6,268 6,371 15,050 15,050 20,114 20,114
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 22,950$ 27,618$ 37,285$ 37,175$ 48,076$ 48,076$
Personnel Services Total Amount 16,213$ 19,982$ 20,635$ 20,625$ 26,312$ 26,312$
* Full-Time Positions - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Part-Time Positions @ F.T.E. 0.50 0.50 0.50 0.50 0.65 0.65
MANAGEMENT & ADMINISTRATION
GENERAL FUND - YOUTH SERVICES
- - F U N D I N G S O U R C E S & U S E S - -
- - S T A F F I N G - -
-153-
MANAGEMENT & ADMINISTRATION
CONTINGENCIES
ACTIVITY MISSION STATEMENT
The purpose of the Contingencies activity is to establish an appropriation for the purpose of:
- Providing the City Council with limited additional appropriation funding for various unforeseen expenditures and costs that are incurred throughout the fiscal year.
- Adjusting individual departmental budgets for annual employee compensation adjustments.
- Adjusting liability accounts for compensated absences at fiscal year-end.
ACTION PLAN
No expenditures are charged directly to the Contingencies Appropriation. Rather a specified appropriation is transferred to the department or activity that incurs the expenditure. The City Manager may approve amounts up to $10,000, and any amount above that must be approved by the City Council.
Employee compensation adjustments are planned again in FY 2018.
-154-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues - 0 - - 0 - 35,000 97,939 497,100 510,801
TOTAL SOURCES - 0 -$ - 0 -$ 35,000$ 97,939$ 497,100$ 510,801$
FUNDING USES -
Contingencies - 0 -$ - 0 -$ 35,000$ 97,939$ 497,100$ 510,801$
TOTAL USES - 0 -$ - 0 -$ 35,000$ 97,939$ 497,100$ 510,801$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
MANAGEMENT & ADMINISTRATION
GENERAL FUND - CONTINGENCIES
-155-
MANAGEMENT & ADMINISTRATION
CABLE TELEVISION - PUBLIC ACCESS FUND
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Televised Programs:
Government Meetings 72 56 55 55
Staff Produced 145 216 220 220
Producer Shows 890 850 828 800
Online Video Hits:
YouTube 91,955 113,600 160,000 170,000
Vimeo 20,293 17,200 6,000 4,000
Facebook (30 Seconds or More) 20,206 410,000 300,000 320,000
Facebook (3 Seconds +) 71,149 918,000 400,000 600,000
PERFORMANCE MEASURES
Wor
kloa
d
-156-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 488,242$ 501,377$ 494,000$ 475,200$ 496,000$ 496,000$
Interest & Rents 2,855 4,800 3,000 3,000 3,000 3,000
Other - 0 - - 0 - 500 300 500 500
TOTAL SOURCES 491,097$ 506,177$ 497,500$ 478,500$ 499,500$ 499,500$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 92,259$ 108,084$ 112,600$ 116,100$ 155,725$ 155,725$
* Benefits - Incl. NonWorking Wages 19,142 33,523 39,994 40,000 44,934 44,698
* Mandatory Employer Costs 7,919 9,588 10,648 10,825 14,175 14,175
Other Current Expenditures -
* Supplies / Maintenance 16,421 13,638 17,565 25,900 16,400 16,400
* Contractual 7,341 10,155 12,500 10,500 20,900 20,900
* Other 16,016 26,003 20,600 24,600 28,749 30,749
Capital Outlay 36,515 53,666 14,535 - 0 - 19,500 19,500
Transfers Out 226,900 294,500 235,000 235,000 235,000 200,000
TOTAL USES 422,513$ 549,157$ 463,442$ 462,925$ 535,383$ 502,147$
INCREASE (DECREASE) 68,584$ (42,980)$ 34,058$ 15,575$ (35,883)$ (2,647)$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 443,679 400,699 434,757 416,274 380,391 413,627
TOTAL FUND EQUITY 443,679$ 400,699$ 434,757$ 416,274$ 380,391$ 413,627$
Personnel Services Total Amount 119,320$ 151,195$ 163,242$ 166,925$ 214,834$ 214,598$
* Full-Time Positions 0.20 2.20 2.20 2.20 2.20 2.20
* Part-Time Positions @ F.T.E. 1.40 0.20 0.20 0.45 0.90 0.90
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
CABLE TV PUBLIC ACCESS FUND
MANAGEMENT & ADMINISTRATION
-157-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
9,726,356.79 8,273,560.00 8,250,561.00 7,092,495.00 7,482,802.00 0 0 0 0 0
35,377.82 0 42 0 0 44,597.75 47,500.00 55,000.00 55,000.00 57,500.00 1,478.50 1,450.00 1,570.00 1,600.00 1,600.00
251,869.01 140,478.00 140,478.00 97,040.00 101,098.00 107,689.64 85,000.00 85,000.00 85,000.00 85,000.00 523,395.20 483,000.00 516,800.00 525,000.00 525,000.00
1,655.00 1,500.00 1,500.00 1,500.00 1,500.00 222,976.69 1,452,809.00 1,452,809.00 802,000.00 844,694.00
2,870,008.00 2,975,750.00 2,891,200.00 2,949,054.00 2,949,054.00 23,588.95 23,000.00 35,690.00 35,000.00 35,000.00 1,250.00 1,500.00 1,500.00 1,500.00 1,500.00
0 0 1,050.00 1,000.00 1,000.00 76,929.29 52,645.00 52,645.00 52,690.00 52,690.00 2,162.26 2,500.00 2,500.00 2,500.00 2,500.00
100,124.75 95,000.00 95,000.00 100,000.00 100,000.00 7,977.36 6,500.00 6,500.00 7,000.00 7,000.00
17,827.50 0 0 0 0 0 100 100 100 100
4,600.00 0 0 0 0 0 0 30,613.00 0 0
682.81 1,000.00 1,000.00 1,000.00 1,000.00 468.32 200 200 200 200
115,000.00 115,000.00 115,000.00 80,000.00 80,000.00 0 0 0 0 50,000.00
4,952,000.04 5,195,000.00 5,195,000.00 5,622,276.00 5,622,276.00 0 2,220.00 0 0 0
$19,088,015.68 $18,955,712.00 $18,931,758.00 $17,511,955.00 $18,001,514.00
2,550.00 0 0 0 0 36,293.63 25,000.00 18,000.00 23,000.00 23,000.00
$38,843.63 $25,000.00 $18,000.00 $23,000.00 $23,000.00
23,484.50 26,000.00 23,000.00 24,000.00 24,000.00 2,567.66 1,200.00 1,200.00 1,200.00 1,200.00
22,291.66 20,000.00 26,000.00 30,000.00 30,000.00 $48,343.82 $47,200.00 $50,200.00 $55,200.00 $55,200.00
5,200.00 3,600.00 3,900.00 3,000.00 3,000.00 2,150.00 0 1,300.00 0 0
0 0 2,000.00 2,000.00 0 104 0 2,234.00 2,100.00 3,497.00
$7,454.00 $3,600.00 $9,434.00 $7,100.00 $6,497.00
0 5,200.00 0 0 0 $0.00 $5,200.00 $0.00 $0.00 $0.00
$19,182,657.13 $19,036,712.00 $19,009,392.00 $17,597,255.00 $18,086,211.00
5,881.85 7,449.00 8,525.00 8,700.00 8,700.00 47.36 0 0 0 0
57,520.00 61,025.00 60,000.00 60,000.00 60,000.00 735.27 468 468 500 500 286.11 218 218 250 250
0 0 0 0 0 0 1,000.00 1,000.00 1,000.00 1,000.00
563.22 2,755.00 2,750.00 2,960.00 2,918.00 35.7 200 200 223 223 9.24 17 17 17 17
484.88 750 750 756 756 36.95 63 65 66 66
10 14 0 0 0 -116.01 0 0 0 0
4,794.82 5,325.00 5,100.00 5,314.00 5,314.00 0.23 4 2 2 2
45.08 48 50 55 55 542.74 200 200 200 200
Account Account Description 2015 Actual Amount
Fund 101 - General Fund
Department 000 - General Revenues400402 Property Taxes Regular Levy 9,245,407.26
400403 Taxes-Annexation Cost Sharing -2,916.94
400420 Prior Year Taxes MTT Adjustments 597.22
400423 Service Charge in Lieu of Taxes 43,562.74
400425 Trailer Park License Tax 1,445.50
400437 Property Taxes IFT IFT Levy -General 252,190.83
400445 Interest & Penalties 91,109.89
400447 1% Property Tax Admin Fee 500,048.05
410485 Dog Licenses 1,460.00
440573 State-Reim Local PPT Tax Loss 0
440577 Sales/Use Tax-Revenue Sharing 2,872,430.00
440578 State Liquor Tax 23,541.00
460621.2 Fees-Agreements Special Agreements 2,000.00
460621.8 Fees-Agreements Fees-NEZ Certif. Application 0
460621.9 Fees-Agreements Emergency Services Fee 76,093.65
460647.1 Sales Surplus Property 4,740.15
480665.1 Investment Income General Fund 79,340.54
480665.3 Investment Income Budget Stabilization Fund 6,914.34
480665.X Investment Income Market Adjustment -1,113.51
490685.2 Recoveries Other Parties 0
490685.6 Recoveries Legal/Appraisal Fees 0
490687.1 Rebates Energy Rebates 0
490692 Miscellaneous General 177.05
490694 Cash Over/Short -58.26
620XFR.244 Transf fr Other Funds From CATV-Public Access TV Fund 126,900.00
620XFR.257 Transf fr Other Funds Budget Stabilization Fund 0
620XFR.582 Transf fr Other Funds BPW Electric Fund 4,904,000.00
630XFR.2X25 Transfer from Component Unit Fund Brownfield-561 Crescent 0
Department 000 - General Revenues Totals $18,227,869.51
Department 191 - Elections & Voter Registration420502 Federal Grant General 0
460627.7 Charges for Services Charges for Services-Elections 20,494.15
Department 191 - Elections & Voter Registration Totals $20,494.15
Department 215 - Clerk410451 Business Licenses & Permits General 28,228.50
460609 Clerk's Office Fees General 792.35
460609.1 Clerk's Office Fees Passports 800
Department 215 - Clerk Totals $29,820.85
Department 731 - Economic Development Assistance460621.1 Fees-Agreements Tax Abatement Application 7,800.00
460621.8 Fees-Agreements Fees-NEZ Certif. Application 0
630XFR.2X23 Transfer from Component Unit Fund From 7th St Parking Deck 0
630XFR.2X25 Transfer from Component Unit Fund Brownfield-561 Crescent 493.57
Department 731 - Economic Development Assistance Totals $8,293.57
Department 749 - Human Relations490675.COMM Private Donations Donations-Community Foundation 0
Department 749 - Human Relations Totals $0.00
REVENUE TOTALS $18,286,478.08
Department 101 - Council710701 Payroll-Regular General 7,738.49
710709 Payroll-Overtime General 0
710710.1 Stipend Stipend-City Council 55,113.40
711702 Payroll-Vacation/PTO General 1,105.50
711703 Payroll-Holidays 283.02
711705 Payroll-Bereavement 106.13
711711.5 Allowances DSL Allowance 0
711716.1 Insurance Health 994.21
711716.2 Insurance Dental 63.72
711717 Insurance-Life & AD&D 16.68
711718.1 Retirement Contribution MERS 770.43
711720 Insurance-Income Protection 63.13
711721 Employee Flex Spending Plan 18.5
711725 Compensated Absences Adjustment -610.28
712715 Employer FICA/Medicare Contribution 4,880.61
712723 Unemployment Comp Insurance 4.94
712724 Workers Comp Insurance 51.5
721730 Postage General 181.83
City of HollandFY 2018 Budget Report
-158-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
1,241.57 600 500 500 500 1,700.73 1,000.00 2,000.00 2,000.00 2,000.00
166 200 200 0 0 0 0 418 0 0
10,096.59 6,000.00 7,000.00 7,000.00 7,000.00 0 0 4,000.00 4,000.00 4,000.00
19,000.00 23,200.00 23,200.00 26,300.00 26,300.00 2,878.23 0 0 0 0 2,250.00 2,600.00 2,600.00 2,550.00 2,550.00
379.83 400 300 300 300 0 0 200 200 200
5,434.79 13,100.00 7,000.00 22,550.00 22,550.00 5,357.58 1,500.00 8,000.00 8,000.00 18,000.00
12,623.37 11,000.00 6,000.00 6,000.00 6,000.00 0 0 60,000.00 0 1,000.00
225 100 0 0 0 1,500.00 1,600.00 1,500.00 1,600.00 1,600.00 8,261.00 8,500.00 8,286.00 8,500.00 8,500.00
33,481.00 35,000.00 33,644.00 95,000.00 35,000.00 $175,473.13 $184,336.00 $244,193.00 $264,543.00 $215,501.00
167,202.36 151,377.00 162,000.00 196,900.00 162,250.00 0 0 0 0 0
21,633.47 40,598.00 35,540.00 7,980.00 7,980.00 23.68 0 0 0 0
12,107.41 23,552.00 23,550.00 27,000.00 25,875.00 5,059.07 5,453.00 5,450.00 6,150.00 5,600.00
0 0 0 0 0 6,120.00 6,250.00 6,120.00 6,250.00 6,250.00
24,543.64 22,650.00 23,125.00 30,389.00 22,522.00 1,646.23 1,525.00 1,625.00 2,135.00 1,578.00 1,417.50 0 0 0 0
398.91 425 350 167 375 14,774.43 14,925.00 16,075.00 18,899.00 16,000.00 2,140.13 2,200.00 2,225.00 2,300.00 2,300.00
838.62 779 850 1,036.00 850 50 7 0 0 0
10,961.86 0 0 0 0 15,051.45 17,175.00 16,850.00 17,811.00 15,026.00
-1.14 78 25 30 20 164.91 164 200 195 175
1,223.10 1,000.00 500 650 650 1,144.87 1,400.00 800 900 900
0 0 545 0 0 1,344.26 2,000.00 1,000.00 1,000.00 1,000.00
658.7 2,000.00 1,000.00 1,000.00 1,000.00 1,200.00 1,200.00 0 0 0
10,950.00 14,100.00 14,100.00 10,350.00 10,350.00 1,300.00 1,600.00 1,600.00 1,000.00 1,000.00 2,425.77 1,000.00 2,446.00 1,000.00 0 1,744.39 1,000.00 1,000.00 1,000.00 0
901.87 600 600 700 700 1,176.00 1,400.00 1,400.00 1,400.00 1,400.00 1,437.54 5,100.00 1,000.00 5,900.00 5,900.00 1,861.95 2,000.00 2,000.00 0 0
6 3,711.00 4,000.00 10,000.00 10,000.00 18,672.95 15,000.00 15,000.00 8,000.00 8,000.00 1,728.00 2,000.00 2,000.00 2,000.00 2,000.00
$331,907.93 $342,269.00 $342,976.00 $362,142.00 $309,701.00
1,964.13 500 3,900.00 2,000.00 2,000.00 1,108.33 1,350.00 2,150.00 1,445.00 1,445.00
37,512.07 45,625.00 57,260.00 26,150.00 26,150.00 1,160.70 1,872.00 2,250.00 780 780
41.54 100 125 116 116 665.41 285 1,125.00 325 325 43.04 75 35 0 0 40.4 84 75 30 30
3,926.85 2,700.00 2,800.00 2,300.00 2,300.00
721740 Operating Supplies General 327
721905 Photocopies/In-House Printing General 671.08
722801.9 Contr-Printing/Promo Printing 464.39
722801.900C Contr-Printing/Promo Citizen Survey 0
722801.908 Contr-Printing/Promo Publishing-News Media 7,784.68
722809.35 Contractual-Misc Special Events 0
723814.1 Computer Costs Operations 19,000.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 461.58
723850.CELL Communications Cellular 0
723860 Travel, Conf, Seminars General 4,991.05
723880 Promotions Community Promotions 2,136.51
723955 Misc. General 13,390.16
723955.CLAR Misc. Project Clarity 0
723961 Dues & Subscriptions General 85
723961.1 Dues & Subscriptions Dues-Chamber of Commerce 1,500.00
723961.3 Dues & Subscriptions Dues-Mich Munic League 8,131.00
723961.6 Dues & Subscriptions MACC Macatawa Coord Council 33,481.00
Department 101 - Council Totals $163,205.26
Department 172 - Manager710701 Payroll-Regular General 155,663.53
710701.11 Payroll-Regular Compensatory Time 1,347.70
710707 Payroll-Temporary Help General 30,362.95
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 28,500.10
711703 Payroll-Holidays 5,281.29
711705 Payroll-Bereavement 965.53
711711.2 Allowances Car Allowance 6,840.36
711716.1 Insurance Health 23,314.58
711716.2 Insurance Dental 1,579.20
711716.3 Insurance Retiree 1,890.00
711717 Insurance-Life & AD&D 392.5
711718.1 Retirement Contribution MERS 30,281.50
711718.2 Retirement Contribution ICMA 0
711720 Insurance-Income Protection 827.07
711721 Employee Flex Spending Plan 105
711725 Compensated Absences Adjustment -2,538.78
712715 Employer FICA/Medicare Contribution 15,943.53
712723 Unemployment Comp Insurance 200.45
712724 Workers Comp Insurance 235.47
721730 Postage General 667.81
721740 Operating Supplies General 1,018.70
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721905 Photocopies/In-House Printing General 1,545.11
722801.9 Contr-Printing/Promo Printing 2,719.89
722805.5 Contractual-Finance Property Appraisal 0
723814.1 Computer Costs Operations 8,400.00
723814.R Computer Costs Asset Replacement 0
723835 Public Information General 0
723835.1 Public Information Marketing 31.96
723850 Communications Telephone 967.26
723850.CELL Communications Cellular 948
723860 Travel, Conf, Seminars General 1,115.68
723955 Misc. General 1,346.69
723960 Educ&Training General 0
723960.9 Educ&Training Energy Management 11,557.41
723961 Dues & Subscriptions General 1,476.00
Department 172 - Manager Totals $332,986.49
Department 191 - Elections & Voter Registration710707 Payroll-Temporary Help General 49
710709 Payroll-Overtime General 1,707.38
710710.2 Stipend Election Workers 55,003.50
710710.4 Stipend Transport Vote Machines 1,201.71
711718.1 Retirement Contribution MERS 80.05
712715 Employer FICA/Medicare Contribution 832.32
712723 Unemployment Comp Insurance 368.23
712724 Workers Comp Insurance 64.99
721730 Postage General 2,320.71
-159-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
1,482.46 2,000.00 2,000.00 1,800.00 1,800.00 4,175.63 1,676.00 1,874.00 1,900.00 1,900.00
346.58 400 900 400 400 7,716.71 7,500.00 2,000.00 3,000.00 3,000.00
596.09 1,000.00 1,000.00 1,000.00 1,000.00 0 6,000.00 0 900 900 0 150 150 150 150
975 2,000.00 0 1,200.00 1,200.00 1,700.00 2,100.00 2,100.00 2,350.00 2,350.00
0 0 0 6,800.00 6,800.00 200 250 250 250 250
483.52 600 600 600 600 0 400 400 400 400
941.95 0 500 500 500 1,350.00 1,400.00 1,400.00 1,400.00 1,400.00
324 350 375 375 375 386.56 750 1,000.00 750 750
$67,140.97 $79,167.00 $84,269.00 $56,921.00 $56,921.00
157.56 200 200 200 200 61,763.60 70,000.00 70,000.00 70,000.00 70,000.00 5,423.26 5,000.00 5,000.00 5,000.00 5,000.00
17,739.41 18,000.00 18,000.00 18,000.00 18,000.00 104,549.58 100,000.00 100,000.00 100,000.00 100,000.00
2,400.00 2,400.00 2,400.00 2,400.00 2,400.00 5,236.25 6,000.00 6,000.00 6,000.00 6,000.00
0 1,000.00 0 0 0 $197,269.66 $202,600.00 $201,600.00 $201,600.00 $201,600.00
101,881.68 106,311.00 104,700.00 143,446.00 118,975.00 503.52 0 2,000.00 0 0
57,389.92 73,749.00 75,425.00 67,500.00 77,400.00 0 342 400 0 0
10,696.92 12,750.00 12,750.00 16,350.00 15,700.00 3,548.32 3,625.00 3,625.00 4,925.00 4,125.00
22,609.12 25,326.00 22,150.00 42,211.00 28,336.00 1,609.30 1,350.00 1,350.00 2,248.00 1,200.00 2,700.00 5,400.00 6,335.00 5,400.00 5,400.00
178.65 172 172 258 194 9,308.16 9,825.00 10,025.00 13,177.00 11,102.00
719.22 703 705 1,022.00 795 50 0 0 0 0
1,503.72 0 0 0 0 12,460.98 15,050.00 14,725.00 17,784.00 16,500.00
66.36 105 40 75 50 122.67 135 140 186 175
858 700 700 900 900 93.48 200 100 100 100
649.86 1,000.00 700 800 800 805.96 1,000.00 1,000.00 1,200.00 1,200.00 905.08 1,750.00 1,750.00 2,400.00 2,400.00
3,245.00 1,750.00 1,750.00 0 0 955.31 1,000.00 800 1,000.00 1,000.00 804.08 1,000.00 1,100.00 1,200.00 1,200.00
0 300 0 0 0 18.6 750 1,000.00 900 900
8,825.00 10,500.00 10,500.00 7,500.00 7,500.00 16,900.00 22,700.00 22,700.00 27,350.00 27,350.00 2,091.99 0 0 2,700.00 2,700.00 1,150.00 1,600.00 1,600.00 1,825.00 1,825.00 1,139.33 600 600 600 600
720 720 720 720 720 3,950.42 4,600.00 4,100.00 4,100.00 4,100.00 2,102.55 1,200.00 1,000.00 1,200.00 1,200.00
347.8 0 0 0 0 755 800 800 800 800
$271,666.00 $307,013.00 $305,462.00 $369,877.00 $335,247.00
74,194.29 88,900.00 89,700.00 99,100.00 99,100.00
721740 Operating Supplies General 805.83
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721905 Photocopies/In-House Printing General 367.46
722801.9 Contr-Printing/Promo Printing 1,498.78
722801.908 Contr-Printing/Promo Publishing-News Media 1,532.58
722809.2 Contractual-Misc Machine Setup 0
722809.58 Contractual-Misc Document Destruction 88.41
722809.6 Contractual-Misc Equipment Programming 0
723814.1 Computer Costs Operations 1,650.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 820.5
723850.CELL Communications Cellular 300
723860 Travel, Conf, Seminars General 1,757.46
723942 Building Rental/Lease General 1,350.00
723949 Transporting Voting Machines 342.2
723955 Misc. General 471.63
Department 191 - Elections & Voter Registration Totals $72,612.74
Department 210 - Attorney Services722804.1 Contractual-Legal Witness Fees 28.95
722804.1 Contractual-Legal C/A Unallocated 76,830.60
722804.3 Contractual-Legal City Atty-Special Agreements 2,029.50
722804.4 Contractual-Legal Legal Incidental Costs 18,587.51
722804.7 Contractual-Legal C/A Prosecution 94,056.25
722804.8 Contractual-Legal C/A Retainer 2,400.00
722804.9 Contractual-Legal C/A Secretarial 5,850.00
722804.NSP Contractual-Legal Neighborhood Stabilization Prog 0
Department 210 - Attorney Services Totals $199,782.81
Department 215 - Clerk710701 Payroll-Regular General 94,988.48
710701.11 Payroll-Regular Compensatory Time 1,716.25
710707 Payroll-Temporary Help General 29,971.01
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 9,745.24
711703 Payroll-Holidays 3,355.92
711716.1 Insurance Health 21,295.69
711716.2 Insurance Dental 1,449.36
711716.3 Insurance Retiree 5,850.00
711717 Insurance-Life & AD&D 165.38
711718.1 Retirement Contribution MERS 9,143.20
711720 Insurance-Income Protection 656.32
711721 Employee Flex Spending Plan 110
711725 Compensated Absences Adjustment 2,118.00
712715 Employer FICA/Medicare Contribution 9,964.51
712723 Unemployment Comp Insurance 125.02
712724 Workers Comp Insurance 112.87
721728.1 Central Records Shredding 839.88
721728.2 Central Records Supplies 0
721730 Postage General 1,437.09
721730.PASS Postage Passports 0
721740 Operating Supplies General 554.81
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721740.PASS Operating Supplies Passports 822.32
721905 Photocopies/In-House Printing General 625.79
721934 Office Equipment Maintenance General 0
722801.9 Contr-Printing/Promo Printing 1,064.22
722804.11 Contractual-Legal Ordinance Coding 2,725.61
723814.1 Computer Costs Operations 11,900.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 1,376.69
723850.CELL Communications Cellular 720
723860 Travel, Conf, Seminars General 2,377.89
723955 Misc. General 204.6
723960 Educ&Training General 401.54
723961 Dues & Subscriptions General 455
Department 215 - Clerk Totals $216,272.69
Department 226 - Human Resources710701 Payroll-Regular General 98,145.09
-160-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
8,592.24 0 2,700.00 7,000.00 4,000.00 142.07 0 0 0 0
23,555.60 11,600.00 11,600.00 7,850.00 7,850.00 3,378.02 3,475.00 3,475.00 3,350.00 3,350.00 1,023.84 0 0 0 0
11,695.90 19,850.00 18,250.00 23,595.00 23,344.00 751.22 1,425.00 1,425.00 1,783.00 1,783.00
3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 94.06 138 125 138 138
7,691.94 8,450.00 8,500.00 8,821.00 8,821.00 0 0 0 0 0
445.07 413 525 589 589 80 43 40 75 75
2,971.84 2,400.00 2,400.00 3,000.00 3,000.00 -17,522.45 0 0 0 0
8,179.29 7,950.00 8,050.00 9,000.00 8,750.00 11.5 29 20 25 20
148.75 81 80 100 95 -14,690.00 -15,875.00 -15,875.00 -16,000.00 -16,000.00 -7,910.00 -8,550.00 -8,547.00 -8,617.00 -8,617.00
73.2 150 300 300 300 1,768.23 1,500.00 1,500.00 1,500.00 1,500.00
0 0 545 0 0 1,042.14 1,000.00 1,000.00 1,000.00 1,000.00
0 50 170 170 170 1,233.00 1,500.00 0 0 0
0 0 0 0 0 1,522.80 1,800.00 2,000.00 2,000.00 2,000.00
0 79,500.00 79,500.00 0 0 10,000.08 10,000.00 10,000.00 10,000.00 10,000.00 42,284.20 35,000.00 60,000.00 15,000.00 15,000.00 4,600.00 5,650.00 5,650.00 10,250.00 10,250.00
0 1,700.00 0 0 0 550 600 600 350 350
11,916.48 4,500.00 5,640.00 10,000.00 5,000.00 552.51 400 650 650 650
360 720 1,150.00 1,500.00 1,500.00 324.26 900 1,000.00 1,000.00 2,000.00
8,365.37 6,850.00 7,052.00 8,000.00 8,000.00 1,849.70 3,000.00 1,800.00 2,000.00 2,000.00
636.69 550 400 500 500 4,058.10 5,000.00 1,000.00 5,000.00 5,000.00
18,493.30 15,000.00 10,000.00 15,000.00 15,000.00 0 15,000.00 0 15,000.00 15,000.00
275 450 0 450 450 -125 0 0 0 0
-3,409.00 -3,675.00 -3,663.00 -3,693.00 -3,693.00 $212,204.24 $310,474.00 $311,762.00 $238,786.00 $231,275.00
2,940.91 4,180.00 4,250.00 4,325.00 4,325.00 23.68 0 0 0 0
367.63 300 250 275 275 143.05 110 110 125 125
0 0 0 0 0 281.54 1,378.00 1,375.00 1,480.00 1,459.00 17.78 100 100 112 112 4.62 9 9 9 9
242.54 375 375 378 378 18.55 31 30 33 33
6 7 0 0 0 -58.01 0 0 0 0 254.86 311 350 362 362
0.12 2 2 1 1 2.37 3 3 4 4 0.54 50 100 100 100
0 300 200 200 200 0 50 100 100 100 0 200 600 1,000.00 1,000.00 0 500 200 400 400
710707 Payroll-Temporary Help General 682
710709 Payroll-Overtime General 11.63
711702 Payroll-Vacation/PTO General 10,739.05
711703 Payroll-Holidays 3,430.77
711705 Payroll-Bereavement 318.39
711716.1 Insurance Health 15,009.22
711716.2 Insurance Dental 973.07
711716.3 Insurance Retiree 3,000.00
711717 Insurance-Life & AD&D 131.3
711718.1 Retirement Contribution MERS 9,197.15
711718.3 Retirement Contribution MERS-Addt'l Paymt 39,000.00
711720 Insurance-Income Protection 564.82
711721 Employee Flex Spending Plan 110.5
711722 Holiday Luncheon 2,795.47
711725 Compensated Absences Adjustment 2,268.30
712715 Employer FICA/Medicare Contribution 8,208.37
712723 Unemployment Comp Insurance 50.99
712724 Workers Comp Insurance 97.54
719701.CRED Interfund Credits Payroll-Regular -13,928.00
719726.CRED Interfund Credits Benefits -7,500.00
721730 Postage General 460.21
721740 Operating Supplies General 796.19
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721905 Photocopies/In-House Printing General 2,467.99
722801.9 Contr-Printing/Promo Printing 7.46
722801.908 Contr-Printing/Promo Publishing-News Media 0
722803.1 Contr-Human Resources Pension Consulting 13,050.00
722803.1 Contr-Human Resources Employee Assistance 1,850.84
722803.3 Contr-Human Resources Management & Efficiency Study 0
722803.9 Contr-Human Resources Flex Benefits 6,160.88
722804.12 Contractual-Legal Labor Attorney 11,023.65
723814.1 Computer Costs Operations 4,450.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723829 Personnel Costs Personnel Search 7,434.71
723850 Communications Telephone 644.82
723850.CELL Communications Cellular 720
723860 Travel, Conf, Seminars General 203.36
723955 Misc. General 6,184.44
723955.5 Misc. Employee Retirement/Svc Awards 2,024.94
723960 Educ&Training General 0
723960.1 Educ&Training Employee Educ & Trng 550
723960.2 Educ&Training Employee Tuition Reimbursement 12,486.57
723960.SAFE Educ&Training Safety 0
723961 Dues & Subscriptions General 410
729814.CRED Interfund Credits Computer -126
729955.CRED Interfund Credits Overhead -3,236.00
Department 226 - Human Resources Totals $240,869.72
Department 290 - Boards and Commissions710701 Payroll-Regular General 3,869.24
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 552.77
711703 Payroll-Holidays 141.47
711705 Payroll-Bereavement 53.05
711716.1 Insurance Health 492.22
711716.2 Insurance Dental 31.49
711717 Insurance-Life & AD&D 8.25
711718.1 Retirement Contribution MERS 381.77
711720 Insurance-Income Protection 31.26
711721 Employee Flex Spending Plan 8
711725 Compensated Absences Adjustment -203.34
712715 Employer FICA/Medicare Contribution 332.22
712723 Unemployment Comp Insurance 2.47
712724 Workers Comp Insurance 3.89
721730 Postage General 0
721740 Operating Supplies General 0
721905 Photocopies/In-House Printing General 0.62
722801.9 Contr-Printing/Promo Printing 2.98
722801.901 Contr-Printing/Promo Advertising/Promotional 318
-161-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
0 0 0 250 250 0 0 0 25 25
72 100 100 100 100 0 0 100 100 100 0 100 100 100 100 0 0 0 500 500
$4,318.18 $8,106.00 $8,354.00 $9,979.00 $9,958.00
5,019.29 4,950.00 4,950.00 4,900.00 4,900.00 0 0 0 0 0 0 0 0 0 0
391.28 764 750 775 775 169.49 175 175 200 200
1,319.71 1,378.00 1,360.00 1,480.00 1,459.00 85.12 100 100 111 111
2,632.50 0 0 0 0 8.65 9 9 9 9
443.98 475 475 469 469 34.69 35 35 35 35
5 0 0 0 0 -1.91 0 0 0 0
392.73 435 435 454 454 0.34 2 1 1 1 3.83 4 4 5 5
0 200 100 200 200 0 100 100 100 100 0 0 100 100 100
694.05 300 0 0 0 0 1,000.00 0 0 0 0 1,000.00 0 0 0 0 10,000.00 0 10,000.00 10,000.00
1,750.00 2,100.00 2,100.00 1,000.00 1,000.00 200 250 250 100 100
0 0 0 600 600 0 0 0 500 500
175 500 0 0 0 4.33 100 2 0 0
75,000.00 50,000.00 50,000.00 50,000.00 50,000.00 138.45 100 300 300 300
$88,466.53 $73,977.00 $61,246.00 $71,339.00 $71,318.00
38,321.43 39,250.00 39,725.00 41,200.00 41,200.00 0 0 0 23,400.00 23,400.00
2,182.42 4,100.00 4,100.00 3,500.00 3,500.00 1,082.64 1,275.00 1,275.00 1,400.00 1,400.00
0 0 0 0 0 3,792.63 3,888.00 3,875.00 4,189.00 4,129.00
242.09 225 225 198 198 4,150.00 0 0 0 0
61.85 60 60 60 60 3,290.80 3,575.00 3,675.00 3,685.00 3,685.00
247.72 248 250 254 254 48.14 50 35 50 50
928.57 0 0 0 0 2,950.67 3,400.00 3,350.00 5,341.00 5,341.00
3.78 13 5 30 30 29.46 30 30 56 56 22.64 200 150 100 100 3.14 700 700 700 700
0 300 300 1,500.00 1,500.00 369.6 1,000.00 500 500 500
497.41 1,200.00 1,000.00 1,200.00 1,200.00 3,450.00 6,350.00 6,350.00 3,150.00 3,150.00
400 700 700 300 300 338.51 250 250 250 250
504 600 720 720 720 1,337.08 2,145.00 2,145.00 3,000.00 3,000.00 3,806.75 6,000.00 5,000.00 9,500.00 9,500.00
723814.1 Computer Costs Operations 1,150.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 72.03
723850.CELL Communications Cellular 0
723955 Misc. General 55.89
723955.13 Misc. Boards/Committee Recognition 0
Department 290 - Boards and Commissions Totals $7,304.28
Department 731 - Economic Development Assistance710701 Payroll-Regular General 4,593.29
710701.11 Payroll-Regular Compensatory Time 149.74
710707 Payroll-Temporary Help General 251.63
711702 Payroll-Vacation/PTO General 437.6
711703 Payroll-Holidays 155.52
711716.1 Insurance Health 1,226.92
711716.2 Insurance Dental 79.8
711716.3 Insurance Retiree 3,510.00
711717 Insurance-Life & AD&D 8.86
711718.1 Retirement Contribution MERS 26,536.10
711720 Insurance-Income Protection 34.88
711721 Employee Flex Spending Plan 48
711725 Compensated Absences Adjustment -985.93
712715 Employer FICA/Medicare Contribution 390.72
712723 Unemployment Comp Insurance 4.9
712724 Workers Comp Insurance 8.15
721730 Postage General 240.59
721740 Operating Supplies General 0
722801.9 Contr-Printing/Promo Printing 0
722801.908 Contr-Printing/Promo Publishing-News Media 203.3
722804 Contractual-Legal General 0
722804.2 Contractual-Legal C/A Tax Abatement 36.75
722809.56 Contractual-Misc Marketing Plan 5,000.00
723814.1 Computer Costs Operations 4,500.00
723814.R Computer Costs Asset Replacement 0
723850.CELL Communications Cellular 0
723860 Travel, Conf, Seminars General 0
723884.19 Assistance Crescent Shores Brownfield 4,467.75
723884.2 Assistance Brownfield Miscellaneous 1,059.36
723884.9 Assistance Outside ED Organizations 50,000.00
723955 Misc. General 0
Department 731 - Economic Development Assistance Totals $101,957.93
Department 749 - Human Relations
Division HRC - Human Relations710701 Payroll-Regular General 12,561.12
710707 Payroll-Temporary Help General 19,320.47
711702 Payroll-Vacation/PTO General 213.92
711703 Payroll-Holidays 106.96
711705 Payroll-Bereavement 160.44
711716.1 Insurance Health 804.64
711716.2 Insurance Dental 51.04
711716.3 Insurance Retiree 5,400.00
711717 Insurance-Life & AD&D 13.28
711718.1 Retirement Contribution MERS 1,026.31
711720 Insurance-Income Protection 52.71
711721 Employee Flex Spending Plan 15
711725 Compensated Absences Adjustment 1,366.86
712715 Employer FICA/Medicare Contribution 2,405.14
712723 Unemployment Comp Insurance 14.73
712724 Workers Comp Insurance 26.35
721730 Postage General 111.05
721740 Operating Supplies General 242.11
721740.HOUS Operating Supplies Housing Fair Supplies 0
721905 Photocopies/In-House Printing General 649.44
722801.9 Contr-Printing/Promo Printing 217.55
723814.1 Computer Costs Operations 4,040.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 378.6
723850.CELL Communications Cellular 540
723860 Travel, Conf, Seminars General 123.92
723955 Misc. General 2,280.56
-162-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
2,860.48 3,295.00 3,000.00 3,000.00 3,000.00 0 570 570 570 570
423.86 620 500 1,200.00 1,200.00 $71,345.67 $80,044.00 $78,490.00 $109,053.00 $108,993.00
16,423.47 16,825.00 17,025.00 17,650.00 17,650.00 0 0 0 0 0
935.29 1,750.00 1,750.00 1,500.00 1,500.00 464 550 550 600 600
0 0 0 0 0 1,694.20 1,667.00 1,650.00 1,795.00 1,770.00
108.01 100 100 85 85 27.52 26 25 26 26
1,420.15 1,550.00 1,575.00 1,579.00 1,579.00 110.48 106 106 109 109 26.22 22 15 25 25
-383.11 0 0 0 0 1,263.61 1,450.00 1,450.00 1,521.00 1,521.00
1.62 5 5 5 5 12.67 13 15 16 16 1.06 400 100 100 0
17.27 600 350 600 0 0 300 150 150 0
218.69 500 400 500 450 3,450.00 2,800.00 2,800.00 3,150.00 3,150.00
400 300 300 300 300 277.56 475 250 300 300
216 0 216 0 0 173.5 355 600 4,000.00 0
2,212.51 8,080.00 5,900.00 6,000.00 1,700.00 169.88 1,500.00 1,000.00 2,000.00 1,000.00 522.9 1,000.00 750 1,000.00 0
0 3,000.00 2,000.00 3,000.00 0 682 1,050.00 800 800 0
$30,445.50 $44,424.00 $39,882.00 $46,811.00 $31,786.00
18,535.04 19,125.00 19,125.00 24,400.00 24,400.00 1,417.94 1,475.00 1,475.00 1,867.00 1,867.00
16.52 20 10 25 25 12.99 15 15 20 20
177.97 200 200 200 200 287.29 300 300 300 300 174.92 200 200 250 250 624.75 700 600 700 700
0 200 200 200 200 2,900.00 4,200.00 4,200.00 3,150.00 3,150.00
350 500 500 300 300 162.78 150 150 150 150
5.94 200 200 200 200 1,523.20 3,000.00 3,000.00 4,500.00 4,500.00 1,353.98 1,500.00 1,500.00 800 800
75 300 300 5,814.00 5,814.00 0 5,200.00 5,200.00 5,200.00 5,200.00
$27,618.32 $37,285.00 $37,175.00 $48,076.00 $48,076.00 $129,409.49 $161,753.00 $155,547.00 $203,940.00 $188,855.00
0 0 0 225,000.00 238,701.00 0 223,800.00 0 232,100.00 232,100.00 0 -223,800.00 0 0 0 0 35,000.00 97,939.00 40,000.00 40,000.00
$0.00 $35,000.00 $97,939.00 $497,100.00 $510,801.00 $1,477,856.13 $1,704,695.00 $1,813,348.00 $2,276,227.00 $2,131,177.00
$19,182,657.13 $19,036,712.00 $19,009,392.00 $17,597,255.00 $18,086,211.00
$1,477,856.13 $1,704,695.00 $1,813,348.00 $2,276,227.00 $2,131,177.00 $17,704,801.00 $17,332,017.00 $17,196,044.00 $15,321,028.00 $15,955,034.00
723960 Educ&Training General 406.33
723960.4 Educ&Training Leadership Academy 568.26
723961 Dues & Subscriptions General 375
Division HRC - Human Relations Totals $53,471.79
Division IRC - International Relations710701 Payroll-Regular General 12,561.11
710707 Payroll-Temporary Help General 5,170.50
711702 Payroll-Vacation/PTO General 213.92
711703 Payroll-Holidays 106.96
711705 Payroll-Bereavement 160.44
711716.1 Insurance Health 804.64
711716.2 Insurance Dental 50.96
711717 Insurance-Life & AD&D 13.2
711718.1 Retirement Contribution MERS 1,026.30
711720 Insurance-Income Protection 52.62
711721 Employee Flex Spending Plan 15
711725 Compensated Absences Adjustment 1,366.86
712715 Employer FICA/Medicare Contribution 1,322.59
712723 Unemployment Comp Insurance 52.35
712724 Workers Comp Insurance 14.63
721730.4 Postage Sister City 0.53
721740 Operating Supplies General 377.61
721905 Photocopies/In-House Printing General 162.28
722801.9 Contr-Printing/Promo Printing 205.59
723814.1 Computer Costs Operations 2,020.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 331.65
723850.CELL Communications Cellular 180
723860 Travel, Conf, Seminars General 160
723860.4 Travel, Conf, Seminars Sister City Program 555
723885.28 Cultural/Recreational Activities Multicultural Resource Network 1,733.51
723955 Misc. General 559.45
723960 Educ&Training General 65
723961 Dues & Subscriptions General 200
Division IRC - International Relations Totals $29,482.70
Division YTH - Youth & Family710707 Payroll-Temporary Help General 15,035.00
712715 Employer FICA/Medicare Contribution 1,150.19
712723 Unemployment Comp Insurance 15.44
712724 Workers Comp Insurance 12.04
721730 Postage General 99.73
721740 Operating Supplies General 223.27
721905 Photocopies/In-House Printing General 145.88
722801.9 Contr-Printing/Promo Printing 0
722801.YEMP Contr-Printing/Promo Youth Employment Program 0
723814.1 Computer Costs Operations 4,040.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 188.55
723860 Travel, Conf, Seminars General 29.27
723885.15 Cultural/Recreational Activities Youth & Family Task Force 98.7
723955 Misc. General 1,912.04
723960 Educ&Training General 0
723960.4 Educ&Training Leadership Academy 0
Division YTH - Youth & Family Totals $22,950.11
Department 749 - Human Relations Totals $105,904.60
Department 890 - Contingencies Appropriation770956 Contingency General 0
770956.1 Contingency Police Grants 0
770956.11 Contingency Police/Fire Union 0
770956.3 Contingency Compensated Absences 0
Department 890 - Contingencies Appropriation Totals $0.00
EXPENSE TOTALS $1,440,896.52
Fund 101 - General Fund TotalsREVENUE TOTALS $18,286,478.08
EXPENSE TOTALS $1,440,896.52
Fund 101 - General Fund Totals $16,845,581.56
Fund 244 - CATV-Public Access Television
Department 000 - General Revenues
-163-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
6,511.50 2,000.00 2,200.00 2,000.00 2,000.00
2,680.00 4,000.00 1,000.00 2,000.00 2,000.00 381,889.70 378,000.00 368,000.00 388,000.00 388,000.00 110,294.85 110,000.00 104,000.00 104,000.00 104,000.00
3,759.63 3,000.00 3,000.00 3,000.00 3,000.00 1,040.36 0 0 0 0
0 500 300 500 500 $506,176.04 $497,500.00 $478,500.00 $499,500.00 $499,500.00 $506,176.04 $497,500.00 $478,500.00 $499,500.00 $499,500.00
104,684.03 108,600.00 107,100.00 109,050.00 109,050.00 3,400.00 4,000.00 9,000.00 46,675.00 46,675.00 6,330.46 10,250.00 10,250.00 10,200.00 10,200.00 3,488.63 3,675.00 3,675.00 3,800.00 3,800.00
10,901.32 14,500.00 14,500.00 19,185.00 18,949.00 704.77 825 825 963 963 196.56 189 200 189 189
9,186.24 9,800.00 9,800.00 9,842.00 9,842.00 766.08 755 750 755 755
50 0 0 0 0 1,899.26 0 0 0 0 8,927.24 9,850.00 10,000.00 13,200.00 13,200.00
18.23 48 25 50 50 642.12 750 800 925 925
13,638.18 17,465.00 25,800.00 16,300.00 16,300.00 0 100 100 100 100 0 0 0 6,000.00 6,000.00 0 1,500.00 1,500.00 1,500.00 1,500.00
10,155.37 11,000.00 9,000.00 13,400.00 13,400.00 0 0 0 0 1,000.00 0 0 0 0 1,000.00
1,584.00 1,600.00 1,600.00 1,400.00 1,400.00 3,241.87 4,000.00 4,000.00 3,000.00 3,000.00
0 0 1,500.00 8,249.00 8,249.00 15,543.04 8,000.00 11,000.00 8,000.00 8,000.00 5,434.93 6,000.00 6,000.00 6,000.00 6,000.00
199 1,000.00 500 2,100.00 2,100.00 53,665.58 14,535.00 0 19,500.00 19,500.00
$254,656.91 $228,442.00 $227,925.00 $300,383.00 $302,147.00
115,000.00 115,000.00 115,000.00 115,000.00 80,000.00 100,000.00 120,000.00 120,000.00 120,000.00 120,000.00 79,500.00 0 0 0 0
$294,500.00 $235,000.00 $235,000.00 $235,000.00 $200,000.00 $549,156.91 $463,442.00 $462,925.00 $535,383.00 $502,147.00
$506,176.04 $497,500.00 $478,500.00 $499,500.00 $499,500.00 $549,156.91 $463,442.00 $462,925.00 $535,383.00 $502,147.00 ($42,980.87) $34,058.00 $15,575.00 ($35,883.00) ($2,647.00)
$19,688,833.17 $19,534,212.00 $19,487,892.00 $18,096,755.00 $18,585,711.00 $2,027,013.04 $2,168,137.00 $2,276,273.00 $2,811,610.00 $2,633,324.00
$17,661,820.13 $17,366,075.00 $17,211,619.00 $15,285,145.00 $15,952,387.00
460627.V Charges for Services Video Production 1,350.00
460627.X Charges for Services Taping Meetings 2,425.00
460654.2 Franchise Fees Cable TV Franchise Fee 375,165.10
460654.4 Franchise Fees Cable TV Capital Purch/Peg Supp 109,302.07
480665 Investment Income General 2,937.85
480665.X Investment Income Market Adjustment -82.71
490692 Miscellaneous General 0
Department 000 - General Revenues Totals $491,097.31
REVENUE TOTALS $491,097.31
Department 848 - CATV - Public Access Channel710701 Payroll-Regular General 54,853.59
710707 Payroll-Temporary Help General 37,405.34
711702 Payroll-Vacation/PTO General 3,754.13
711703 Payroll-Holidays 919.26
711716.1 Insurance Health 4,833.83
711716.2 Insurance Dental 313
711717 Insurance-Life & AD&D 69.46
711718.1 Retirement Contribution MERS 4,797.57
711720 Insurance-Income Protection 280.01
711721 Employee Flex Spending Plan 20
711725 Compensated Absences Adjustment 4,154.50
712715 Employer FICA/Medicare Contribution 7,384.81
712723 Unemployment Comp Insurance 72.44
712724 Workers Comp Insurance 461.47
721740.CAP Operating Supplies Controlled Items-Capital Type 16,501.14
721905 Photocopies/In-House Printing General -80
722801.900C Contr-Printing/Promo Citizen Survey 0
722804 Contractual-Legal General 0
722806.14 Contractual-Technology Webstreaming 7,340.89
723835 Public Information General 0
723835.1 Public Information Marketing 0
723850.CELL Communications Cellular 1,224.00
723920.CABL Public Utilities Cable TV 2,670.60
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 0
723955 Misc. General 6,474.61
723955.ATT Misc. ATT Upload 5,448.25
723955.MEET Misc. Online Meeting w/Agenda Integra. 199
730977 Machinery & Equipment General 36,515.24
Department 848 - CATV - Public Access Channel Totals $195,613.14
Department 965 - Appropriation Transfers Out920TRN.101 Transfers Out Transfer to General Fund 126,900.00
920TRN.636 Transfers Out Technology Svcs Fund 100,000.00
$491,097.31
EXPENSE TOTALS $422,513.14
920TRN.655 Transfers Out Telephony Services Fund 0
Department 965 - Appropriation Transfers Out Totals $226,900.00
EXPENSE TOTALS $422,513.14
Net Grand Totals
REVENUE GRAND TOTALS $18,777,575.39
Fund 244 - CATV-Public Access Television TotalsREVENUE TOTALS
EXPENSE GRAND TOTALS $1,863,409.66
Fund 244 - CATV-Public Access Television Totals $68,584.17
Net Grand Totals $16,914,165.73
-164-
FISCAL SERVICES
INTRODUCTION
PROPERTY
ASSESSING
Boards & Commissions
Board of ReviewTax Abatement Board
Contested Assessments
Litigation
Cash & Investment
Management
Property Taxation
Administration
Special Assessments
Administration
Ticket Sales/Issuance
(Various Activities)
TREASURY
Independent Audit
Annual Financial
ReportReview/Opinion/
Comments
FINANCE
Risk Management
Administration
PROCUREMENT
Current Bid Lists
Purchase Orders
& Contracts
Auction Of
Surplus Property
Current Bid & RFP
Offerings
FISCAL SERVICES
Capital Projects & Debt
Issuance/
Adminsitration
Payroll/Benefits &
Accounts Payable
Purchasing Guidelines
and Procedures
Real & Personal
Property Assessments
Special Assessments
Development
Collections, Receipting
& Depositing
Budget Development &
Monitoring
Accounting & Financial
Reporting
GROUP MISSION STATEMENT In a prudent and responsible manner, to assist management with financial planning and budgeting; record, monitor, and routinely report upon the City’s financial activities; collect and efficiently deposit all amounts owing the City; meet all current and long-term liability requirements in a timely manner; provide due diligence in the administration of cash and investment management; equitably allocate the property tax burden and special assessments in accordance with city charter and state statutes; and maintain a procurement system that provides a cost-effective method for obtaining quality goods and services for the City.
GROUP ORGANIZATIONAL STRUCTURE
-165-
FISCAL SERVICES
$- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000
Us
es
Do
lla
rs
Total Uses by Department $1,504,729
Charges for Services7.9%
Special Assmts7.9%
Interest & Rents1.2%
General Revenues83.0%
Funding Sources
Working Wages44.5%
Benefits & NonWorking Wages
20.4%
Mandatory Employer Costs4.2%
Other15.3%
Transfers to Other Funds6.7%
Contractual6.5%
Suppl/Maint.2.4%
Funding Uses
-166-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUND TYPES -
General Fund 1,778,401$ 13,974,918$ 2,153,693$ 2,326,401$ 1,369,611$ 1,501,229$
Special Revenue Funds - 0 - - 0 - - 0 - 658,934 - 0 - - 0 -
Enterprise Funds 3,401 3,365 3,700 3,500 3,500 3,500
TOTAL - ALL FUND TYPES 1,781,802$ 13,978,283$ 2,157,393$ 2,988,835$ 1,373,111$ 1,504,729$
FUNDING SOURCES - Taxes & Special Assessments 137,359$ 184,556$ 107,481$ 612,388$ 124,766$ 124,766$ Intergovernmental - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - Charges for Services 128,734 132,346 127,105 127,960 124,445 124,445 Interest & Rents 18,867 15,864 17,017 17,701 18,095 18,095 Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - Bond Proceeds - 0 - 10,910,000 - 0 - - 0 - - 0 - - 0 - Transfers In - 0 - - 0 - - 0 - 200,000 - 0 - - 0 -
TOTAL SOURCES 284,960$ 11,242,766$ 251,603$ 958,049$ 267,306$ 267,306$
FUNDING USES - Personnel Services - * Salaries & Wages - Working 567,464$ 591,871$ 636,179$ 638,494$ 641,421$ 668,309$ * Benefits - Incl. NonWorking Wages 300,976 307,946 273,398 266,390 292,849 307,109 * Mandatory Employer Costs 51,061 52,881 60,783 58,320 60,877 63,347 Other Current Expenditures - * Supplies / Maintenance 32,256 33,454 34,800 34,600 36,750 36,750 * Contractual Items 114,280 96,994 101,414 109,150 99,750 97,750 * Other 178,725 11,148,548 242,014 249,322 230,564 230,564 Capital Outlay - 0 - 70,286 - 0 - - 0 - - 0 - - 0 - Transfers Out 537,040 1,676,303 808,805 1,632,559 10,900 100,900 Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 1,781,802$ 13,978,283$ 2,157,393$ 2,988,835$ 1,373,111$ 1,504,729$
Personnel Services Total Amount 919,501$ 952,698$ 970,360$ 963,204$ 995,147$ 1,038,765$ * Full-Time Positions 11.95 12.90 11.90 11.90 11.90 12.40 * Part-Time Positions @ F.T.E. 1.15 0.60 1.10 1.30 1.10 1.10
FISCAL SERVICES
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
- - G R O U P S T A F F I N G T O T A L S - -
- - G R O U P F U N D I N G U S E S A C R O S S F U N D S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
-167-
FISCAL SERVICES
FISCAL SERVICES GROUP
ACTIVITY MISSION STATEMENT
Provide accurate and equitable systems to account and budget for financial transactions, assess property, audit financial information, collect taxes and fees, evaluate risk and insure appropriately, invest surplus funds, oversee issuance of debt, pay invoices and compensation, and purchase equipment and services. Provide financial and other information to elected officials and staff to assist decision making, while delivering excellent service to both internal and external customers.
ACTION PLAN
Issue Pension Obligation Bonds for Public Safety.
Upgrade/outsource Finance Server.
Implement Departmental Succession Plan. ($50,000)
Evaluate Holland Energy Fund duties/staffing.
Streamline budget process.
Create Business Analytics tool template by 12/15/17
Eliminate difference between Proposed and Adopted document by 4/1/18
-168-
FISCAL SERVICES
FINANCE & TREASURER
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Financial Activities of Individual Funds 68 66 68 68
Number of Grants Monitored 21 20 22 22
Accounts Payable Invoices Paid - City 9,856 10,340 10,500 11,000
Accounts Payable Invoices Paid - As Fiscal Agent 2,958 3,034 3,200 3,300
W-2's Issued by City 734 775 750 750
W-2's Issued as Fiscal Agent 186 191 200 200
Purchase Orders Issued 1,186 1,191 1,330 1,350
Bid Requests Issued 37 29 45 45
Utility Billings Processed 3,690 3,584 3,575 3,500
Property Tax Billings Processed * 16,349 15,506 16,700 16,700
Dog Licenses Issued 77 84 85 85
Special Assessment (Full Payment) Receipts 68 24 35 35
Other Licenses, Permits, & Misc. Invoices Processed 12,333 11,688 11,700 11,700
Pursuit of Delinquent Personal Property Taxes 60 48 50 50
Avg. Days to Compile Monthly Financial Statements 20 20 19 20
Active Employees Receiving Compensation/Benefits - City 204 199 200 200
Years Received G.F.O.A. Budget Award 13 14 15 16
Bond Rating - Standard and Poor's AA AA AA AA
Bond Rating - Dun & Bradstreet Aa3 Aa3 Aa3 Aa3
* FY15 - Tax Year 2014 - Winter millages in Ottawa Co. were billed on the summer tax statement if
winter tax was under $100.00.
* FY15 - Tax Year 2014 - First year with revised personal property tax law.
* FY16 & FY17- Tax Year 2015 & 2016 - Winter millages in both Allegan & Ottawa Co. were billed on summer tax
statements if winter tax was under $100.00.
* FY17- Tax Year 2016 - Additional winter millage approved by voters in Ottawa Co. resulting in a greater number of
winter tax statements mailed/processed.
Wor
kloa
dEf
ficie
ncy
PERFORMANCE MEASURES
-169-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 94,890$ 83,250$ 81,350$ 81,350$ 76,140$ 76,140$
General Fund Operating Revenues 354,109 424,267 424,988 448,776 481,823 524,806
TOTAL SOURCES 448,999$ 507,517$ 506,338$ 530,126$ 557,963$ 600,946$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 244,624$ 295,359$ 296,984$ 315,449$ 315,299$ 342,187$
* Benefits - Incl. NonWorking Wages 134,150 133,736 118,970 123,897 138,684 154,309
* Mandatory Employer Costs 21,879 26,437 28,110 28,600 29,605 32,075
Other Current Expenditures -
* Supplies / Maintenance 8,613 12,676 9,900 11,900 13,200 13,200
* Contractual 8,550 5,006 13,214 10,920 10,450 8,450
* Other 31,183 34,303 39,160 39,360 50,725 50,725
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 448,999$ 507,517$ 506,338$ 530,126$ 557,963$ 600,946$
Personnel Services Total Amount 400,653$ 455,532$ 444,064$ 467,946$ 483,588$ 528,571$
* Full-Time Positions 4.50 5.00 5.00 5.50 5.50 6.00
* Part-Time Positions @ F.T.E. 0.45 0.60 0.60 0.80 0.60 0.60
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
FISCAL SERVICES
GENERAL FUND - FINANCE
-170-
FISCAL SERVICES
INDEPENDENT AUDIT
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
AUDITS COORDINATED: General City 1 1 1 1 As Fiscal Agent: Herrick District Library 1 1 1 1 Holland Energy Fund N/A 1 1 1 Macatawa Area Transportation Authority 1 1 1 1 West Michigan Airport Authority 1 1 1 1
Audit Committee Meetings Held 2 2 2 2
Years Received G.F.O.A. CAFR Award 25 26 27 28
PERFORMANCE MEASURES
Effic
ienc
yW
orkl
oad
-171-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 51,529 46,060 42,850 42,880 46,950 46,950
TOTAL SOURCES 51,529$ 46,060$ 42,850$ 42,880$ 46,950$ 46,950$
FUNDING USES -
Other Current Expenditures -
* Supplies / Maintenance 12$ 65$ 100$ 100$ 100$ 100$
* Contractual 50,387 44,780 41,500 41,530 45,600 45,600
* Other 1,130 1,215 1,250 1,250 1,250 1,250
TOTAL USES 51,529$ 46,060$ 42,850$ 42,880$ 46,950$ 46,950$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
FISCAL SERVICES
GENERAL FUND - INDEPENDENT AUDIT
-172-
FISCAL SERVICES
ASSESSING
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Total Properties 13,561 13,493 13,425 13,475
Special Assessment Projects (New/Ongoing) 1/3 1/3 3/3 1/3
Board of Review Appeals Board of Review Meeting Minutes - 1 3 3 Appointments * 0 21 25 28 Letters * 0 12 10 10 Recommendations * 0 149 141 150 Total Parcels Appealed 323 182 176 175
MTT Assessment Appeal Properties Full Tribunal 9 5 3 4 Small Claims Division 3 2 2 3
*May reflect more than one parcel being appealed.
PERFORMANCE MEASURES
Wor
kloa
d
-173-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 3,828$ 4,195$ 3,020$ 4,125$ 3,220$ 3,220$
General Fund Operating Revenues 401,179 410,636 436,289 441,005 436,630 435,822
TOTAL SOURCES 405,007$ 414,831$ 439,309$ 445,130$ 439,850$ 439,042$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 214,189$ 206,370$ 240,075$ 241,225$ 244,040$ 244,040$
* Benefits - To Incl. NonWorking Wages 114,195 120,970 101,751 97,726 103,242 102,434
* Mandatory Employer Costs 19,323 18,176 22,184 21,580 22,383 22,383
Other Current Expenditures -
* Supplies / Maintenance 12,785 10,007 9,500 9,500 10,300 10,300
* Contractual 19,225 30,766 27,600 37,600 23,600 23,600
* Other 25,290 28,542 38,199 37,499 36,285 36,285
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 405,007$ 414,831$ 439,309$ 445,130$ 439,850$ 439,042$
Personnel Services Total Amount 347,707$ 345,516$ 364,010$ 360,531$ 369,665$ 368,857$
* Full-Time Positions 5.10 5.10 4.10 4.10 4.10 4.10
* Part-Time Positions @ F.T.E. - 0 - - 0 - 0.50 0.50 0.50 0.50
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
FISCAL SERVICES
GENERAL FUND - ASSESSING
-174-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 26,668$ 41,529$ 39,035$ 38,825$ 41,185$ 41,185$
Taxes & Special Assessments - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
General Fund Operating Revenues 214,276 156,184 187,356 158,007 158,763 158,206
TOTAL SOURCES 240,944$ 197,713$ 226,391$ 196,832$ 199,948$ 199,391$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 108,651$ 90,142$ 99,120$ 81,820$ 82,082$ 82,082$
* Benefits - Incl. NonWorking Wages 52,631 53,240 52,677 44,767 50,923 50,366
* Mandatory Employer Costs 9,859 8,268 10,489 8,140 8,889 8,889
Other Current Expenditures -
* Supplies / Maintenance 9,102 8,802 13,100 11,100 11,150 11,150
* Contractual 36,118 16,442 19,100 19,100 20,100 20,100
* Other 24,583 20,819 31,905 31,905 26,804 26,804
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 240,944$ 197,713$ 226,391$ 196,832$ 199,948$ 199,391$
Personnel Services Total Amount 171,141$ 151,650$ 162,286$ 134,727$ 141,894$ 141,337$
* Full-Time Positions 2.35 2.80 2.80 2.30 2.30 2.30
* Part-Time Positions @ F.T.E. 0.70 - 0 - - 0 - - 0 - - 0 - - 0 -
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
FISCAL SERVICES
GENERAL FUND - TREASURER
-175-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 92,809 79,798 80,000 87,808 89,000 89,000
TOTAL SOURCES 92,809$ 79,798$ 80,000$ 87,808$ 89,000$ 89,000$
FUNDING USES -
Other Current Expenditures -
* Other 92,809$ 79,798$ 80,000$ 87,808$ 89,000$ 89,000$
TOTAL USES 92,809$ 79,798$ 80,000$ 87,808$ 89,000$ 89,000$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
FISCAL SERVICES
GENERAL FUND - UNALLOCATED INSURANCE PREMIUMS
-176-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Bond Proceeds - 0 -$ 10,910,000$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues - 0 - 125,269 - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES - 0 -$ 11,035,269$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
FUNDING USES -
Other Current Expenditures -
* Other - 0 -$ 10,964,983$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Capital Outlay - 0 - 70,286 - 0 - - 0 - - 0 - - 0 -
TOTAL USES - 0 -$ 11,035,269$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Positions: Not Applicable
FISCAL SERVICES
GENERAL FUND - PENSION BONDS
- - F U N D I N G S O U R C E S & U S E S - -
- - S T A F F I N G - -
-177-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 537,040 1,676,303 808,805 973,625 10,900 50,900
TOTAL SOURCES 537,040$ 1,676,303$ 808,805$ 973,625$ 10,900$ 50,900$
FUNDING USES -
Transfers Out 537,040$ 1,676,303$ 808,805$ 973,625$ 10,900$ 50,900$
TOTAL USES 537,040$ 1,676,303$ 808,805$ 973,625$ 10,900$ 50,900$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
FISCAL SERVICES
GENERAL FUND - TRANSFERS TO OTHER FUNDS
-178-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Transfers In - 0 -$ - 0 -$ - 0 -$ 200,000$ - 0 -$ - 0 -$
TOTAL SOURCES - 0 -$ - 0 -$ - 0 -$ 200,000$ - 0 -$ - 0 -$
FUNDING USES -
Other 2,073$ 17,427$ 50,000$ 50,000$ 25,000$ 25,000$
Transfers Out - 0 - - 0 - - 0 - - 0 - - 0 - 50,000
TOTAL USES 2,073$ 17,427$ 50,000$ 50,000$ 25,000$ 75,000$
INCREASE (DECREASE) (2,073)$ (17,427)$ (50,000)$ 150,000$ (25,000)$ (75,000)$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 981,213 963,786 913,786 1,113,786 1,088,786 1,038,786
TOTAL FUND EQUITY 981,213$ 963,786$ 913,786$ 1,113,786$ 1,088,786$ 1,038,786$
Positions: Not Applicable
10% Target of General Fund Total Funding Uses 2,099,967$
Budget Stabilization Ending Fund Balance Excess (Shortfall) Compared to 10% Target 1,061,181
Combined Ending FY2018 Fund Balance General Fund and Budget Stabilizaton Fund 4,754,915
Percentage of FY2018 General Fund Expenditures 22.6%
- - C O M P A R I S O N T O T A R G E T B A L A N C E - -
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
FISCAL SERVICES
GENERAL FUND - BUDGET STABILIZATION
-179-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Special Assessments 137,359$ 184,556$ 107,481$ 612,388$ 124,766$ 124,766$
Interest & Rents 18,818 15,787 16,967 17,651 18,045 18,045
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 156,177$ 200,343$ 124,448$ 630,039$ 142,811$ 142,811$
FUNDING USES -
Capital Outlay - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Transfers Out - 0 - - 0 - - 0 - 658,934 - 0 - - 0 -
TOTAL USES - 0 -$ - 0 -$ - 0 -$ 658,934$ - 0 -$ - 0 -$
INCREASE (DECREASE) 156,177$ 200,343$ 124,448$ (28,895)$ 142,811$ 142,811$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 4,431 204,774 329,222 175,879 318,690 318,690
TOTAL FUND EQUITY 4,431$ 204,774$ 329,222$ 175,879$ 318,690$ 318,690$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
FISCAL SERVICES
REVOLVING CASH ASSISTANCE FUND
-180-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 3,348$ 3,372$ 3,700$ 3,660$ 3,900$ 3,900$
Interest & Rents 49 77 50 50 50 50
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 3,397$ 3,449$ 3,750$ 3,710$ 3,950$ 3,950$
FUNDING USES -
Other Current Expenses -
* Supplies / Maintenance 1,744$ 1,904$ 2,200$ 2,000$ 2,000$ 2,000$
* Other 1,657 1,461 1,500 1,500 1,500 1,500
TOTAL USES 3,401$ 3,365$ 3,700$ 3,500$ 3,500$ 3,500$
INCREASE (DECREASE) (4)$ 84$ 50$ 210$ 450$ 450$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 7,239 7,323 7,373 7,533 7,983 7,983
TOTAL FUND EQUITY 7,239$ 7,323$ 7,373$ 7,533$ 7,983$ 7,983$
INCREASE (DECREASE) (4)$ 84$ 50$ 160$ 450$ 450$
ENDING BALANCE 7,239$ 7,323$ 7,373$ 7,533$ 7,983$ 7,983$
Positions: Not Applicable
FISCAL SERVICES
CITY HALL EMPLOYEES BENEFIT FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-181-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
24,930.00 24,790.00 24,790.00 18,880.00 18,880.00 23,210.00 21,970.00 21,970.00 22,550.00 22,550.00 35,110.00 34,590.00 34,590.00 34,710.00 34,710.00
$83,250.00 $81,350.00 $81,350.00 $76,140.00 $76,140.00
0 300 300 300 300 4,100.00 2,600.00 3,725.00 2,800.00 2,800.00
95 120 100 120 120 $4,195.00 $3,020.00 $4,125.00 $3,220.00 $3,220.00
3,260.00 4,370.00 4,370.00 5,590.00 5,590.00 82 150 150 150 150
9,830.00 9,080.00 9,080.00 9,500.00 9,500.00 22,400.00 19,210.00 19,210.00 19,920.00 19,920.00
445 300 400 400 400 600 800 600 600 600
4,756.83 4,800.00 4,690.00 4,700.00 4,700.00 80 125 125 125 125 75 200 200 200 200
$41,528.83 $39,035.00 $38,825.00 $41,185.00 $41,185.00
10,910,000.00 0 0 0 0 $10,910,000.00 $0.00 $0.00 $0.00 $0.00 $11,038,973.83 $123,405.00 $124,300.00 $120,545.00 $120,545.00
270,458.79 270,585.00 285,800.00 290,212.00 317,100.00 575.89 0 200 0 0
39,110.72 40,300.00 42,850.00 38,700.00 38,700.00 0 0 500 500 500
34,865.49 37,325.00 37,325.00 38,550.00 42,300.00 9,463.82 9,625.00 9,625.00 10,350.00 12,350.00
523.56 0 100 0 0 35.05 0 700 0 0
475 0 0 0 0 41,080.44 42,875.00 44,975.00 53,961.00 60,442.00 2,732.01 2,475.00 2,800.00 2,845.00 3,416.00 7,860.00 7,860.00 7,860.00 7,860.00 7,860.00
451.2 431 475 474 517 45,003.48 23,550.00 25,100.00 29,750.00 32,350.00 1,848.61 1,794.00 1,925.00 1,945.00 2,125.00
256.32 248 225 225 225 -3,171.20 0 0 0 0 26,136.27 27,750.00 28,250.00 29,225.00 31,675.00
33 107 50 75 70 268.11 253 300 305 330
-14,786.00 -13,901.00 -13,901.00 -14,113.00 -14,113.00 -7,688.00 -7,213.00 -7,213.00 -7,276.00 -7,276.00 6,038.76 5,500.00 6,200.00 6,500.00 6,500.00 1,045.39 1,200.00 1,500.00 1,500.00 1,500.00 2,120.00 0 1,000.00 2,000.00 2,000.00 3,472.10 3,000.00 3,000.00 3,000.00 3,000.00
0 200 200 200 200 3,585.19 11,764.00 9,500.00 9,000.00 7,000.00 1,420.35 1,450.00 1,420.00 1,450.00 1,450.00
31,300.00 33,200.00 33,200.00 46,400.00 46,400.00 0 1,200.00 1,200.00 0 0
1,800.00 1,900.00 1,900.00 1,600.00 1,600.00 999.55 800 800 850 850
576 576 576 576 576 2,792.20 3,000.00 3,000.00 3,000.00 3,000.00
224.06 200 200 200 200 555 800 1,000.00 1,000.00 1,000.00 622 1,300.00 1,300.00 1,000.00 1,000.00
-1,133.00 -610 -610 -638 -638 -3,433.00 -3,206.00 -3,206.00 -3,263.00 -3,263.00
$507,517.16 $506,338.00 $530,126.00 $557,963.00 $600,946.00
Account Account Description 2015 Actual Amount
Fund 101 - General Fund
Department 201 - Finance460626.5 Fees-Finance/Mgmt Accounting Fee-Airport Authority 26,270.00
460626.L Fees-Finance/Mgmt Accounting Fee-Library 26,230.00
460626.N Fees-Finance/Mgmt Accounting Fee-MAX Authority 42,390.00
Department 201 - Finance Totals $94,890.00
Department 209 - Property Assessing460626.P Fees-Finance/Mgmt Assmt Roll Fees-Assessor 0
460626.T Fees-Finance/Mgmt Parcel Split/Combine 3,505.00
460636.H Photocopy Fees Assessor 323.25
Department 209 - Property Assessing Totals $3,828.25
Department 253 - Treasurer460626.6 Fees-Finance/Mgmt Treasurer Fee-Airport Authority 1,010.00
460626.C Fees-Finance/Mgmt Treasurer Fees-Copies 92.5
460626.K Fees-Finance/Mgmt Treasurer Fee - Library 8,810.00
460626.N Fees-Finance/Mgmt Accounting Fee-MAX Authority 11,010.00
460626.R Fees-Finance/Mgmt Treas Fee-NSF Check/Stop Paym 285
460626.V Fees-Finance/Mgmt Treasurer Fee-Tax Lists 600
460626.W Fees-Finance/Mgmt Treas Fee-Schl Tax Collection 4,708.86
460626.X Fees-Finance/Mgmt Miscellaneous Fees 152
460626.Y Fees-Finance/Mgmt Treas Fee-Recovery Court Costs 0
Department 253 - Treasurer Totals $26,668.36
Department 905 - Debt Service - Pension Bonds610698 Bond Proceeds General 0
Department 905 - Debt Service - Pension Bonds Totals $0.00
REVENUE TOTALS $125,386.61
Department 201 - Finance710701 Payroll-Regular General 235,801.61
710701.11 Payroll-Regular Compensatory Time 1,545.05
710707 Payroll-Temporary Help General 23,949.95
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 24,381.65
711703 Payroll-Holidays 8,289.89
711704 Payroll-Sick Time 1,015.66
711705 Payroll-Bereavement 76.4
711712.1 Special Pay One Time Payment 0
711716.1 Insurance Health 36,754.28
711716.2 Insurance Dental 2,405.79
711716.3 Insurance Retiree 7,602.38
711717 Insurance-Life & AD&D 375.85
711718.1 Retirement Contribution MERS 55,689.01
711720 Insurance-Income Protection 1,529.02
711721 Employee Flex Spending Plan 283.5
711725 Compensated Absences Adjustment 4,727.81
712715 Employer FICA/Medicare Contribution 21,455.48
712723 Unemployment Comp Insurance 185
712724 Workers Comp Insurance 238.49
719701.CRED Interfund Credits Payroll-Regular -16,673.00
719726.CRED Interfund Credits Benefits -8,981.00
721730 Postage General 6,133.36
721740 Operating Supplies General 745.56
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721905 Photocopies/In-House Printing General 1,535.74
721934 Office Equipment Maintenance General 198
722801.9 Contr-Printing/Promo Printing 7,129.78
722806.1 Contractual-Technology Micrographics 1,420.35
723814.1 Computer Costs Operations 30,900.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 1,099.67
723850.CELL Communications Cellular 576
723860 Travel, Conf, Seminars General 1,786.65
723955 Misc. General 113.34
723960 Educ&Training General 782.7
723961 Dues & Subscriptions General 1,153.07
729814.CRED Interfund Credits Computer -1,381.00
729955.CRED Interfund Credits Overhead -3,847.00
Department 201 - Finance Totals $448,999.04
Department 205 - Independent Audit
City of HollandFY 2018 Budget Report
-182-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
64.85 100 100 100 100 390.25 500 500 500 500
40,100.00 42,000.00 40,600.00 41,600.00 41,600.00 1,500.00 0 500 500 500 3,790.00 0 930 4,000.00 4,000.00
-1,000.00 -1,000.00 -1,000.00 -1,000.00 -1,000.00 1,215.00 1,250.00 1,250.00 1,250.00 1,250.00
$46,060.10 $42,850.00 $42,880.00 $46,950.00 $46,950.00
202,766.78 221,225.00 222,375.00 227,300.00 227,300.00 403.6 0 0 0 0
320 13,250.00 13,250.00 12,740.00 12,740.00 0 1,600.00 1,600.00 0 0
2,880.00 4,000.00 4,000.00 4,000.00 4,000.00 16,367.26 19,025.00 19,025.00 19,525.00 19,525.00 6,891.52 7,535.00 7,535.00 7,750.00 7,750.00
0 0 50 0 0 31,434.05 46,700.00 42,750.00 50,661.00 49,853.00 2,130.55 3,000.00 2,900.00 3,135.00 3,135.00 8,400.00 3,650.00 3,200.00 0 0
348.55 370 370 353 353 44,090.83 20,025.00 20,450.00 20,365.00 20,365.00 1,355.49 1,446.00 1,446.00 1,453.00 1,453.00
100 0 0 0 0 9,851.59 0 0 0 0
17,016.58 20,600.00 20,100.00 20,785.00 20,785.00 52.41 109 30 50 50
1,107.26 1,475.00 1,450.00 1,548.00 1,548.00 7,104.35 6,800.00 6,800.00 7,300.00 7,300.00 1,789.52 1,200.00 1,200.00 1,400.00 1,400.00
109.01 200 200 200 200 1,004.56 1,300.00 1,300.00 1,400.00 1,400.00 2,204.00 2,600.00 2,600.00 2,600.00 2,600.00 9,961.50 10,000.00 15,000.00 10,000.00 10,000.00
0 1,000.00 1,000.00 1,000.00 1,000.00 17,775.00 14,000.00 19,000.00 10,000.00 10,000.00
825 0 0 0 0 18,300.00 19,000.00 19,000.00 19,100.00 19,100.00
0 1,300.00 1,300.00 0 0 1,500.00 1,500.00 1,500.00 1,300.00 1,300.00 1,726.06 1,300.00 1,300.00 0 0
72 72 72 0 0 58.51 1,800.00 1,800.00 1,800.00 1,800.00
2,100.00 4,427.00 4,427.00 5,985.00 5,985.00 220.8 100 100 100 100
497.51 700 500 700 700 3,351.11 5,000.00 5,000.00 4,500.00 4,500.00
716 3,000.00 2,500.00 2,800.00 2,800.00 $414,831.40 $439,309.00 $445,130.00 $439,850.00 $439,042.00
100,041.61 109,800.00 91,925.00 98,075.00 98,075.00 670.33 0 200 0 0
-0.01 0 0 0 0 22.57 0 375 0 0
9,512.77 12,075.00 12,075.00 13,050.00 13,050.00 3,541.83 3,800.00 3,800.00 3,475.00 3,475.00
401.46 0 100 0 0 19.26 0 100 0 0
25 0 0 0 0 23,822.64 28,225.00 22,675.00 28,783.00 28,226.00 1,430.51 1,810.00 1,500.00 1,682.00 1,682.00
540 540 540 540 540 211.11 241 200 198 198
15,416.47 10,300.00 8,250.00 10,000.00 10,000.00 793.29 909 750 763 763 40.88 40 40 40 40
2,978.92 0 0 0 0 8,170.26 10,350.00 8,050.00 8,781.00 8,781.00
17.55 51 15 18 18
721730 Postage General 11.89
722801.9 Contr-Printing/Promo Printing 497.32
722805.1 Contractual-Finance Independent Audit 47,100.00
722805.2 Contractual-Finance Audit Miscellaneous -250
722805.25 Contractual-Finance OPEB Valuation 4,040.00
722805.27 Contractual-Finance (Credit) Contr-Indpt Audit -1,000.00
723955 Misc. General 1,130.00
Department 205 - Independent Audit Totals $51,529.21
Department 209 - Property Assessing710701 Payroll-Regular General 208,640.91
710701.11 Payroll-Regular Compensatory Time 2,329.56
710707 Payroll-Temporary Help General 480
710709 Payroll-Overtime General 178.38
710710.3 Stipend Board of Review 2,560.00
711702 Payroll-Vacation/PTO General 34,196.00
711703 Payroll-Holidays 8,034.72
711705 Payroll-Bereavement 437.28
711716.1 Insurance Health 30,836.62
711716.2 Insurance Dental 2,068.90
711716.3 Insurance Retiree 2,100.00
711717 Insurance-Life & AD&D 382.28
711718.1 Retirement Contribution MERS 51,933.64
711720 Insurance-Income Protection 1,524.36
711721 Employee Flex Spending Plan 110
711725 Compensated Absences Adjustment -17,428.81
712715 Employer FICA/Medicare Contribution 17,990.42
712723 Unemployment Comp Insurance 139.27
712724 Workers Comp Insurance 1,193.40
721730 Postage General 10,738.41
721740 Operating Supplies General 792.68
721740.1 Operating Supplies Board of Review 183.7
721905 Photocopies/In-House Printing General 1,070.45
722801.9 Contr-Printing/Promo Printing 3,156.64
722804.13 Contractual-Legal Litigation Contested Assessments 9,120.50
722804.19 Contractual-Legal Legal Research on Assmts 306.25
722805.26 Contractual-Finance Property Appraisal-Contested Asm 6,642.00
722809.16 Contractual-Misc Consulting 0
723814.1 Computer Costs Operations 16,800.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 1,673.80
723850.CELL Communications Cellular 72
723860 Travel, Conf, Seminars General 1,423.64
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 2,317.00
723955 Misc. General 53.55
723955.1 Misc. Board of Review 295.57
723960 Educ&Training General 1,134.63
723961 Dues & Subscriptions General 1,519.66
Department 209 - Property Assessing Totals $405,007.41
Department 253 - Treasurer710701 Payroll-Regular General 98,471.78
710701.11 Payroll-Regular Compensatory Time 1,338.60
710707 Payroll-Temporary Help General 18,082.41
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 10,157.64
711703 Payroll-Holidays 3,401.36
711704 Payroll-Sick Time 40.11
711705 Payroll-Bereavement 76.4
711712.1 Special Pay One Time Payment 0
711716.1 Insurance Health 16,161.12
711716.2 Insurance Dental 957.25
711716.3 Insurance Retiree 355.82
711717 Insurance-Life & AD&D 190.64
711718.1 Retirement Contribution MERS 20,129.62
711720 Insurance-Income Protection 731.57
711721 Employee Flex Spending Plan 86.5
711725 Compensated Absences Adjustment 3,033.66
712715 Employer FICA/Medicare Contribution 9,646.52
712723 Unemployment Comp Insurance 106.13
-183-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
80.46 88 75 90 90 -10,593.00 -10,680.00 -10,680.00 -15,993.00 -15,993.00 -5,494.00 -5,263.00 -5,263.00 -7,608.00 -7,608.00 6,131.22 10,000.00 8,000.00 8,000.00 8,000.00
670.28 900 900 900 900 557.94 500 500 550 550
1,442.18 1,500.00 1,500.00 1,500.00 1,500.00 0 200 200 200 200
2,842.25 4,000.00 4,000.00 4,000.00 4,000.00 -379.96 500 500 500 500
0 500 500 500 500 13,980.06 14,000.00 14,000.00 15,000.00 15,000.00
0 100 100 100 100 11,100.00 12,300.00 12,300.00 13,300.00 13,300.00
600 700 700 700 700 656.71 500 500 500 500
72 72 72 72 72 719.3 1,000.00 1,000.00 1,000.00 1,000.00
4,112.25 4,500.00 4,500.00 0 0 196.81 200 200 200 200
1,215.00 1,200.00 1,200.00 1,200.00 1,200.00 337 650 650 500 500
619.83 500 500 500 500 1,676.79 10,000.00 10,000.00 10,000.00 10,000.00
416.4 1,000.00 1,000.00 1,000.00 1,000.00 -238 -112 -112 -397 -397 -665 -605 -605 -1,771.00 -1,771.00
$197,712.97 $226,391.00 $196,832.00 $199,948.00 $199,391.00
79,798.34 80,000.00 87,808.00 89,000.00 89,000.00
$79,798.34 $80,000.00 $87,808.00 $89,000.00 $89,000.00
10,837,666.69 0 0 0 0
70,286.26 0 0 0 0
127,316.39 0 0 0 0
$11,035,269.34 $0.00 $0.00 $0.00 $0.00
0 0 200,000.00 0 0
0 0 0 0 0
11,743.44 1,000.00 0 10,900.00 900
0 0 0 0 0
0 0 0 0 0
66,962.81 0 0 0 0
183,832.76 71,594.00 71,595.00 0 0
0 152,206.00 168,025.00 0 0
1,413,763.99 474,005.00 474,005.00 0 0
0 110,000.00 60,000.00 0 50,000.00
$1,676,303.00 $808,805.00 $973,625.00 $10,900.00 $50,900.00 $13,957,492.31 $2,103,693.00 $2,276,401.00 $1,344,611.00 $1,426,229.00
$11,038,973.83 $123,405.00 $124,300.00 $120,545.00 $120,545.00 $13,957,492.31 $2,103,693.00 $2,276,401.00 $1,344,611.00 $1,426,229.00
($2,918,518.48) ($1,980,288.00) ($2,152,101.00) ($1,224,066.00) ($1,305,684.00)
0 0 200,000.00 0 0 $0.00 $0.00 $200,000.00 $0.00 $0.00
$0.00 $0.00 $200,000.00 $0.00 $0.00
17,426.97 50,000.00 50,000.00 25,000.00 25,000.00
$17,426.97 $50,000.00 $50,000.00 $25,000.00 $25,000.00
0 0 0 0 50,000.00
$0.00 $0.00 $0.00 $0.00 $50,000.00
$17,426.97 $50,000.00 $50,000.00 $25,000.00 $75,000.00
$0.00 $0.00 $200,000.00 $0.00 $0.00
712724 Workers Comp Insurance 106.25
719701.CRED Interfund Credits Payroll-Regular -9,242.00
719726.CRED Interfund Credits Benefits -2,691.00
721730 Postage General 6,515.60
721740 Operating Supplies General 1,197.60
721740.DOG Operating Supplies Dog Licenses 680.7
721905 Photocopies/In-House Printing General 643.53
721934 Office Equipment Maintenance General 65
722801.9 Contr-Printing/Promo Printing 3,103.44
722801.908 Contr-Printing/Promo Publishing-News Media 69.41
722804.22 Contractual-Legal Legal Assistance-Tax Collections 0
722805.4 Contractual-Finance Financial Service Fees 32,944.73
722806.1 Contractual-Technology Micrographics 0
723814.1 Computer Costs Operations 11,000.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 803.26
723850.CELL Communications Cellular 72
723860 Travel, Conf, Seminars General 645.06
723910 Commercial Insurance Premiums General 5,483.00
723955 Misc. General 69.94
723960 Educ&Training General 550
723961 Dues & Subscriptions General 654.07
723963.1 Write-Offs Uncoll Accts Receivable 850
723963.2 Write-Offs Uncoll Property Taxes 4,674.93
723963.3 Write-Offs Court Fees A/R or PP Pursuit 370.16
729814.CRED Interfund Credits Computer -161
729955.CRED Interfund Credits Overhead -428
Department 253 - Treasurer Totals $240,943.81
Department 865 - Unallocated Insurance Premiums723910.L Commercial Insurance Premiums Liability Insurance 92,808.75
Department 865 - Unallocated Insurance Premiums Totals $92,808.75
Department 905 - Debt Service - Pension Bonds723955 Misc. General 0
730970.2 Admin/Legal Debt Issuance Costs 0
740995 Interest Payment General 0
Department 905 - Debt Service - Pension Bonds Totals $0.00
Department 965 - Appropriation Transfers Out920TRN.257 Transfers Out To Budget Stabilization Fund 0
920TRN.279 Transfers Out Specified Donations 30,000.00
920TRN.284 Transfers Out Dangerous Structures 4,260.47
920TRN.2GAM Transfers Out MSHDA Housing Grant; HDF-290 10,000.00
920TRN.2GCR Transfers Out ADAA XXVII WEMET Grant 72,017.29
920TRN.2GCT Transfers Out ADAA XXVIII WEMET Grant 151,762.48
920TRN.2GCU Transfers Out ADAA XXIX WEMET Grant 0
920TRN.2GCW Transfers Out ADAA XXX WEMET Grant 0
920TRN.4M01 Transfers Out Transfer to MCIF 169,000.00
920TRN.545 Transfers Out Transfer to Windmill Island Fund 100,000.00
Department 965 - Appropriation Transfers Out Totals $537,040.24
EXPENSE TOTALS $1,776,328.46
Fund 101 - General Fund TotalsREVENUE TOTALS $125,386.61
EXPENSE TOTALS $1,776,328.46
Fund 101 - General Fund Totals ($1,650,941.85)
Fund 257 - Budget Stabilization
Department 000 - General Revenues620XFR.101 Transf fr Other Funds Transfer from General Fund 0
Department 000 - General Revenues Totals $0.00
REVENUE TOTALS $0.00
Department 253 - Treasurer723964.2 Refunds Property Tax Prior Years 2,072.76
Department 253 - Treasurer Totals $2,072.76
Department 965 - Appropriation Transfers Out920TRN.101 Transfers Out Transfer to General Fund 0
Department 965 - Appropriation Transfers Out Totals $0.00
EXPENSE TOTALS $2,072.76
Fund 257 - Budget Stabilization TotalsREVENUE TOTALS $0.00
-184-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
$17,426.97 $50,000.00 $50,000.00 $25,000.00 $75,000.00
($17,426.97) ($50,000.00) $150,000.00 ($25,000.00) ($75,000.00)
629.97 50 1,500.00 1,000.00 1,000.00
312.12 0 -1,300.00 0 0
184,556.02 107,481.00 607,735.00 124,766.00 124,766.00 0 0 4,653.00 0 0
156.24 0 725 0 0 14,688.96 16,917.00 16,726.00 17,045.00 17,045.00
$200,343.31 $124,448.00 $630,039.00 $142,811.00 $142,811.00
$200,343.31 $124,448.00 $630,039.00 $142,811.00 $142,811.00
0 0 658,934.00 0 0
$0.00 $0.00 $658,934.00 $0.00 $0.00
$0.00 $0.00 $658,934.00 $0.00 $0.00
$200,343.31 $124,448.00 $630,039.00 $142,811.00 $142,811.00
$0.00 $0.00 $658,934.00 $0.00 $0.00 $200,343.31 $124,448.00 ($28,895.00) $142,811.00 $142,811.00
7,700.00 7,760.00 0 0 0 1,000.00 0 0 0 0 7,500.00 0 0 0 0
51,835.52 99,297.00 0 0 0 0 0 0 0 0
1,300.00 0 0 0 0 12,766.00 6,179.00 0 0 0
0 2,100.00 0 0 0 13,148.29 12,500.00 0 0 0
0 5,250.00 0 0 0 27,041.00 25,881.00 0 0 0
906 0 0 0 0 5,000.00 0 0 0 0
150 0 0 0 0 8,785.37 4,253.00 0 0 0
0 0 0 0 0 11,291.67 0 0 0 0 99,121.79 75,191.00 0 0 0
0 5,760.00 0 0 0 0 0 0 0 0
$247,545.64 $244,171.00 $0.00 $0.00 $0.00 $247,545.64 $244,171.00 $0.00 $0.00 $0.00
2,975.00 0 0 0 0 $2,975.00 $0.00 $0.00 $0.00 $0.00
0 561 0 0 0 $0.00 $561.00 $0.00 $0.00 $0.00
0 104 0 0 0
$0.00 $104.00 $0.00 $0.00 $0.00
0 801 0 0 0
0 0 0 0 0
0 0 0 0 0
$0.00 $801.00 $0.00 $0.00 $0.00
0 1,694.00 0 0 0
316.71 419 0 0 0
0 8,300.00 0 0 0 5,000.00 0 0 0 0
0 1,000.00 0 0 0 276.98 15,127.00 0 0 0
0 2,948.00 0 0 0 2,460.56 64,019.00 0 0 0
EXPENSE TOTALS $2,072.76
Fund 257 - Budget Stabilization Totals ($2,072.76)
Fund 278 - Revolving Cash Assistance
Department 000 - General Revenues480665 Investment Income General -640.28
480665.X Investment Income Market Adjustment -2.35
4A0672.3 Special Assessments Approved Roll 137,358.66
4A0672.8 Special Assessments Alternate Paving 0
4B0665.A Interest on Special Assessments Paid in Advance 851.95
4B0665.S Interest on Special Assessments Installments 18,608.38
Department 000 - General Revenues Totals $156,176.36
REVENUE TOTALS $156,176.36
Department 965 - Appropriation Transfers Out920TRN.214 Transfers Out Street Improvements Reserve Fund 0
Department 965 - Appropriation Transfers Out Totals $0.00
EXPENSE TOTALS $0.00
Fund 278 - Revolving Cash Assistance TotalsREVENUE TOTALS $156,176.36
EXPENSE TOTALS $0.00
Fund 278 - Revolving Cash Assistance Totals $156,176.36
Fund 279 - Specified Donations Department 000 - General Revenues
460627.K9 Charges for Services K9 Golf Outing Fee 7,510.00
460629.T Fees-Fire Donations/Fees MultiJurisdiction 5,401.20
490568.COMM Local Grant Community Foundation 43,300.00
490675 Private Donations General 136,337.48
490675.BLM4 Private Donations Holland in Bloom 2014 2,080.00
490675.BLM5 Private Donations Holland In Bloom 2015 9,210.00
490675.BLM6 Private Donations Holland in Bloom 2016 0
490675.BLM7 Private Donations Holland In Bloom 2017 0
490675.CAP Private Donations Windmill Capital Projects 18,606.26
490675.HONR Private Donations Police Honor Guard 0
490675.K9 Private Donations K9 Police Fundraiser 22,062.00
490675.PAN Private Donations Labor Day Pancake Breakfast 1,100.00
490675.RACE Private Donations HPD Racing Thru Education 8,700.00
490675.SAFE Private Donations Fire Safety Trailer 223.16
490675.SAL Private Donations Sal Perez Recr Scholarship Mem 6,624.69
490675.YMP2 Private Donations Youth Employment Program-Yr 2 5,320.00
490675.YMP3 Private Donations Youth Employment Program-Yr 3 212,050.00
490675.YMP4 Private Donations Youth Employment Program-Yr 4 0
490675.YMP5 Private Donations Youth Employment Program-Yr 5 0
620XFR.101 Transf fr Other Funds Transfer from General Fund 30,000.00
Department 000 - General Revenues Totals $508,524.79
REVENUE TOTALS $508,524.79
Department 101 - Council722809 Contractual-Misc General 0
Department 101 - Council Totals $0.00
Department 276 - Cemetery730974 Land Improvements General 0
Department 276 - Cemetery Totals $0.00
Department 290 - Boards and Commissions722801.9 Contr-Printing/Promo Printing 0
Department 290 - Boards and Commissions Totals $0.00
Department 294 - Planning & Zoning722807.28 Contractual-Architect/Engineer Urban Design Charrette Costs 0
723843.38 Socioeconomic Activities Neighborhood Commercial Rebate 840
723960.3 Educ&Training HDC 100
Department 294 - Planning & Zoning Totals $940.00
Department 345 - Combined Public Safety
Division 33 - Police Services721740.CAP Operating Supplies Controlled Items-Capital Type 28,978.00
721740.CAPT Operating Supplies Computer Investig/Tech Updates 248.11
721740.HONR Operating Supplies Honor Guard Supplies 0
721939.RACE Vehicle Maintenance Racing Thru Educaiton 8,700.00
723821 Community Policing 0
723842.1 Social Services Victim Services Unit 904.93
723955 Misc. General 300
723955.DOG Misc. Canine Team Care 2,844.02
-185-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
13,541.09 2,100.00 0 0 0 0 337 0 0 0 0 1,000.00 0 0 0
2,405.00 0 0 0 0 0 0 0 0 0
$24,000.34 $96,944.00 $0.00 $0.00 $0.00
0 50 0 0 0 801.96 885 0 0 0 26.43 167 0 0 0
0 60 0 0 0 0 745 0 0 0 0 4,160.00 0 0 0
425 3,235.00 0 0 0 0 3,887.00 0 0 0 0 2,350.00 0 0 0
$1,253.39 $15,539.00 $0.00 $0.00 $0.00 $25,253.73 $112,483.00 $0.00 $0.00 $0.00
861.59 599 0 0 0 493 0 0 0 0
$1,354.59 $599.00 $0.00 $0.00 $0.00
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00
41,520.00 0 0 0 0 3,176.24 0 0 0 0
111.52 0 0 0 0 738.82 0 0 0 0 81.76 0 0 0 0
0 0 0 0 0 0 0 0 0 0
117,359.88 0 0 0 0 3,325.03 0 0 0 0 4,000.00 0 0 0 0
$170,313.25 $0.00 $0.00 $0.00 $0.00
13,725.00 122,068.00 0 0 0
1,050.03 0 0 0 0
6.4 0 0 0 0
233.11 0 0 0 0
59.96 0 0 0 0
18,361.14 0 0 0 0
5,144.26 0 0 0 0
$38,579.90 $122,068.00 $0.00 $0.00 $0.00
0 5,760.00 0 0 0
$0.00 $5,760.00 $0.00 $0.00 $0.00
$208,893.15 $127,828.00 $0.00 $0.00 $0.00
0 75 0 0 0
0 52 0 0 0
0 65 0 0 0
0 1,256.00 0 0 0
0 0 0 0 0
0 6 0 0 0
0 0 0 0 0
400 8,489.00 0 0 0
0 0 0 0 0
2,150.00 900 0 0 0
723955.K9 Misc. K9 Police Fundraiser 33,043.60
723960.TEEN Educ&Training Defensive Teen Driving 0
730977.DOG Machinery & Equipment Police Canine 0
730977.POL Machinery & Equipment Police Equipment & Operations 0
920TRN.FUT Transfers Out Future Bulletproof Vest Grants 543
Division 33 - Police Services Totals $75,561.66
Division 36 - Fire Services721740.BULL Operating Supplies Bullex 0
721740.HAZ Operating Supplies HazMat Response 313.09
721740.SAFE Operating Supplies Fire Safety Trailer 0
721740.SEAT Operating Supplies Child Safety Seats 0
721740.WATR Operating Supplies Fire Division Water Safety 0
722809.16 Contractual-Misc Consulting 0
723955.SAFE Misc. Operation Home Safety Program 550.85
723960.T Educ&Training Multijurisdictional 6,116.22
730977 Machinery & Equipment General 0
Division 36 - Fire Services Totals $6,980.16
Department 345 - Combined Public Safety Totals $82,541.82
Department 699 - Housing & Neighborhoods723955.15 Misc. National Night Out 397.54
723955.63 Misc. Neighborhood Holiday Celebration 59.32
Department 699 - Housing & Neighborhoods Totals $456.86
Department 747 - Holland Youth Connections
Division Y2 - Year 2710707 Payroll-Temporary Help General 25,252.50
712715 Employer FICA/Medicare Contribution 1,931.88
712723 Unemployment Comp Insurance 207.1
712724 Workers Comp Insurance 386.51
721748 Gasoline & Oil General 1,346.73
722801.9 Contr-Printing/Promo Printing 66.34
722811.1 Contractual-Programs Payroll Service 68,932.67
723955 Misc. General 1,036.98
Division Y2 - Year 2 Totals $99,160.71
Division Y3 - Year 3710707 Payroll-Temporary Help General 12,450.00
712715 Employer FICA/Medicare Contribution 952.53
712723 Unemployment Comp Insurance 27.7
712724 Workers Comp Insurance 174.02
721730 Postage General 270.83
721740 Operating Supplies General 38.38
721748 Gasoline & Oil General 1,847.42
722811.1 Contractual-Programs Payroll Service 32,487.36
723955 Misc. General 2,202.42
730981 Vehicles (Req License Plate) General 0
Division Y3 - Year 3 Totals $50,450.66
Division Y4 - Year 4710707 Payroll-Temporary Help General 0
712715 Employer FICA/Medicare Contribution 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 0
721730 Postage General 0
722811.1 Contractual-Programs Payroll Service 0
723955 Misc. General 0
Division Y4 - Year 4 Totals $0.00
Division Y5 - Year 5710707 Payroll-Temporary Help General 0
Division Y5 - Year 5 Totals $0.00
Department 747 - Holland Youth Connections Totals $149,611.37
Department 749 - Human Relations723885.18 Cultural/Recreational Activities Viva la Vida 0
723885.45 Cultural/Recreational Activities Youth/Family-Movie Nights 0
723955 Misc. General 0
723955.65 Misc. Career Pathways Program 0
723955.CLAR Misc. Project Clarity 2,168.60
723955.GOLF Misc. SIster City Golf Fundraiser 0
723955.MLK Misc. Martin Luther King Event 1,441.99
723955.MULT Misc. Celebration MulticulturalConnect 4,278.91
723955.YTH Misc. Youth & Family 3,511.00
723960.YTH Educ&Training Youth & Family 0
-186-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
$2,550.00 $10,843.00 $0.00 $0.00 $0.00
1,080.00 680 0 0 0
0 619 0 0 0
906.08 0 0 0 0
0 0 0 0 0
8,351.50 6,558.00 0 0 0
2,242.65 16,019.00 0 0 0
689.49 2,150.00 0 0 0
0 35,400.00 0 0 0
$13,269.72 $61,426.00 $0.00 $0.00 $0.00
0 300 0 0 0
0 500 0 0 0 $0.00 $800.00 $0.00 $0.00 $0.00 $0.00 $800.00 $0.00 $0.00 $0.00
$0.00 $800.00 $0.00 $0.00 $0.00
3,334.00 1,225.00 0 0 0
$3,334.00 $1,225.00 $0.00 $0.00 $0.00
$3,334.00 $1,225.00 $0.00 $0.00 $0.00
$3,334.00 $1,225.00 $0.00 $0.00 $0.00
$16,603.72 $63,451.00 $0.00 $0.00 $0.00
0 80 0 0 0
0 737 0 0 0
120 2,584.00 0 0 0 0 1,014.00 0 0 0 0 280 0 0 0 0 0 0 0 0
4,237.06 0 0 0 0 7,100.69 10,387.00 0 0 0
0 2,100.00 0 0 0 0 450 0 0 0 0 8,352.00 0 0 0 0 586 0 0 0
$11,457.75 $26,570.00 $0.00 $0.00 $0.00
0 0 0 0 0
84.13 51 51 0 0
0 2,989.00 2,989.00 0 0
0 15,801.00 15,801.00 0 0
0 75,000.00 75,000.00 0 0
14,039.01 64,262.00 51,762.00 0 0
$14,123.14 $158,103.00 $145,603.00 $0.00 $0.00
2,465.64 4,030.00 0 0 0
3,668.61 699 0 0 0 1,378.24 1,261.00 0 0 0 2,183.48 3,171.00 0 0 0
0 82,849.00 0 0 0 0 72 0 0 0
0 70,000.00 0 0 0
$9,695.97 $162,082.00 $0.00 $0.00 $0.00
0 1,500.00 0 0 0
$0.00 $1,500.00 $0.00 $0.00 $0.00
$292,907.05 $664,925.00 $145,603.00 $0.00 $0.00
$247,545.64 $244,171.00 $0.00 $0.00 $0.00
$292,907.05 $664,925.00 $145,603.00 $0.00 $0.00
($45,361.41) ($420,754.00) ($145,603.00) $0.00 $0.00
Department 749 - Human Relations Totals $11,400.50
Department 753 - Recreation
Division 6 - Unallocated Recreation722809.7SAL Contractual-Misc Recr Official-Sal Perez Mem 1,116.00
723955.FLD Misc. Field Day-Summer Playground Prog 0
723955.PAN Misc. Pancake Breakfast 0
723955.QP Misc. Kid Tunes at Noon Series 425
723955.QT Misc. Summer Concerts 8,666.39
723955.SAL Misc. Sal Perez Recr Scholarship Mem 1,810.94
723955.WES Misc. Workforce Equipment Scholarship 161.25
730974.RINK Land Improvements Ice Rink 0
Division 6 - Unallocated Recreation Totals $12,179.58
Division 7 - Programs
Program 57 - All Age
Sub Program L3 - Other Sponsored Activities721740 Operating Supplies General 0
723955.TINY Misc. Tulip City Tiny Tri 0
Sub Program L3 - Other Sponsored Activities Totals $0.00
Program 57 - All Age Totals $0.00
Division 7 - Programs Totals $0.00
Division 8 - Facilities
Program 64 - Swimming
Sub Program P1 - Bouws Outdoor Pool723955.FREE Misc. Offset Free Admissions 4,087.00
Sub Program P1 - Bouws Outdoor Pool Totals $4,087.00
Program 64 - Swimming Totals $4,087.00
Division 8 - Facilities Totals $4,087.00
Department 753 - Recreation Totals $16,266.58
Department 754 - Parks721740.CAP Operating Supplies Controlled Items-Capital Type 0
721745 Seeds, Shrubs, Flowers 0
721747 Trees 55
723885.22 Cultural/Recreational Activities Veterans Circle-Centennial Par 604.55
723955 Misc. General 0
723955.BLM4 Misc. Holland In Bloom 2014 6,362.98
723955.BLM5 Misc. Holland in Bloom 2015 6,021.34
723955.BLM6 Misc. Holland in Bloom 2016 0
723955.BLM7 Misc. Holland in Bloom 2017 0
730970.VANR Admin/Legal VanRaalte Homelot Planning 0
730974.LAKE Land Improvements Lakeview Park 0
730977 Machinery & Equipment General 0
Department 754 - Parks Totals $13,043.87
Department 758 - Tourist Facility721740.FUND Operating Supplies Fundraiser 755
721931.GARD Bldg & Grnds Maint Community Garden 0
730977 Machinery & Equipment General 0
730977.ORGN Machinery & Equipment Organ Restoration 1,100.22
920TRN.4M01 Transfers Out Transfer to MCIF 0
920TRN.545 Transfers Out Transfer to Windmill Island Fund 78,238.16
Department 758 - Tourist Facility Totals $80,093.38
Department 759 - DeGraaf Nature Center721740.EXHB Operating Supplies Nature Center Exhibits 1,899.21
721740.FUND Operating Supplies Fundraiser 1,950.82
721931.BRG Bldg & Grnds Maint Bridge/Trail Project 879.8
723960.7 Educ&Training Environmental Education 1,519.83
730974 Land Improvements General 108,612.16
730975.EXHB Buildings & Structures Exhibits 28.32
920TRN.4M01 Transfers Out Transfer to MCIF 0
Department 759 - DeGraaf Nature Center Totals $114,890.14
Department 761 - 8th Street Market723955.QY Misc. Kids Activities 8th St Market 0
Department 761 - 8th Street Market Totals $0.00
EXPENSE TOTALS $469,244.52
Fund 279 - Specified Donations TotalsREVENUE TOTALS $508,524.79
EXPENSE TOTALS $469,244.52
Fund 279 - Specified Donations Totals $39,280.27
Fund 596 - City Hall Employees Benefit
-187-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
1,544.50 1,600.00 1,550.00 1,600.00 1,600.00 1,517.00 1,600.00 1,650.00 1,800.00 1,800.00
310.71 500 460 500 500 61.69 50 50 50 50 15.14 0 0 0 0
$3,449.04 $3,750.00 $3,710.00 $3,950.00 $3,950.00
$3,449.04 $3,750.00 $3,710.00 $3,950.00 $3,950.00
1,903.95 2,200.00 2,000.00 2,000.00 2,000.00
1,460.81 1,500.00 1,500.00 1,500.00 1,500.00
$3,364.76 $3,700.00 $3,500.00 $3,500.00 $3,500.00
$3,364.76 $3,700.00 $3,500.00 $3,500.00 $3,500.00
$3,449.04 $3,750.00 $3,710.00 $3,950.00 $3,950.00
$3,364.76 $3,700.00 $3,500.00 $3,500.00 $3,500.00
$84.28 $50.00 $210.00 $450.00 $450.00
$11,490,311.82 $495,774.00 $958,049.00 $267,306.00 $267,306.00
$14,271,191.09 $2,822,318.00 $3,134,438.00 $1,373,111.00 $1,504,729.00
($2,780,879.27) ($2,326,544.00) ($2,176,389.00) ($1,105,805.00) ($1,237,423.00)
Department 000 - General Revenues460608.MAN Employee Assistance Fee Mandatory 1,537.50
460608.OPT Employee Assistance Fee Optional 1,452.00
460647.4 Sales Sales of Merchandise-NonTaxable 358.5
480665 Investment Income General 50.44
480665.X Investment Income Market Adjustment -1.08
Department 000 - General Revenues Totals $3,397.36
REVENUE TOTALS $3,397.36
Department 889 - Employees Coffee Shop721740 Operating Supplies General 1,744.05
723969 Employee Benefits General 1,657.44
Department 889 - Employees Coffee Shop Totals $3,401.49
EXPENSE TOTALS $3,401.49
Fund 596 - City Hall Employees Benefit TotalsREVENUE TOTALS $3,397.36
EXPENSE TOTALS $3,401.49
Fund 596 - City Hall Employees Benefit Totals ($4.13)
Net Grand Totals ($1,457,562.11)
Net Grand Totals
REVENUE GRAND TOTALS $793,485.12
EXPENSE GRAND TOTALS $2,251,047.23
-188-
PUBLIC SAFETY
INTRODUCTION
GROUP MISSION STATEMENT
Public Safety is directed toward the coordination and integration of all of the operating functions of the Police and Fire Services. The Police Division’s overall objective is to provide citizens and visitors to the community with a professional level of police service in all areas of law enforcement responsibility, through the enforcement of statues and City ordinances, response to emergencies, crime prevention, awareness and educational programs. The Fire Division’s overall objective is to provide protection of life and property in the City through enforcement of fire protection codes, prevention and protection, education to the public, efficient extinguishing of fires, provision of emergency medical services and hazardous materials response services.
GROUP ORGANIZATIONAL STRUCTURE
-189-
PUBLIC SAFETY
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
Us
es
Do
lla
rs
Total Uses by Department $10,402,912
Federal/State/Intergovt0.6%
Charges for Services1.7%
Fines & Forfeits1.2%
Other0.2%
Transfers from Other Funds1.0%
General Revenues95.3%
Funding Sources
Working Wages53.6%
Benefits & NonWorking Wages24.2%
Mandatory Employer Costs3.1% Other
11.6%
Transf. to Other Funds1.0%
Contractual0.2% Suppl/Maint.
4.5%Capital Outlay
0.8% Depreciation1.0%
Funding Uses
-190-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUND TYPES -
General 10,623,706$ 10,700,128$ 11,032,818$ 10,715,450$ 10,436,717$ 10,288,662$
Special Revenue 9,475 9,462 9,600 9,600 10,450 10,450
Enterprise 5,723 3,199 2,800 2,500 2,500 2,500
Internal Service 365,026 101,234 135,000 126,300 101,300 101,300
TOTAL - ALL FUND TYPES 11,003,930$ 10,814,023$ 11,180,218$ 10,853,850$ 10,550,967$ 10,402,912$
FUNDING SOURCES -
Intergovernmental 64,565$ 48,583$ 60,000$ 60,304$ 22,450$ 60,450$
Charges for Services 172,013 109,897 173,300 171,130 178,250 183,250
Fines & Forfeits 155,204 134,859 130,000 132,000 132,000 132,000
Interest & Rents 1,375 727 1,010 1,510 1,510 1,510
Other 525 (2,387) 500 500 500 15,500
Transfers In 90,000 100,000 100,000 100,000 100,000 100,000
TOTAL SOURCES 483,682$ 391,679$ 464,810$ 465,444$ 434,710$ 492,710$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 5,092,580$ 5,240,334$ 5,595,893$ 5,273,150$ 5,613,036$ 5,582,428$
* Benefits - Incl. NonWorking Wages 3,589,680 3,587,437 3,341,535 3,355,479 2,627,867 2,514,720
* Mandatory Employer Costs 244,733 265,447 292,984 285,010 319,248 317,798
Other Current Expenditures -
* Supplies / Maintenance 439,178 411,813 488,982 487,429 473,025 468,875
* Contractual Expenditures 21,604 12,492 25,600 25,500 25,000 25,000
* Other 1,106,489 1,083,699 1,177,314 1,152,782 1,191,491 1,207,991
Capital Outlay 329,744 11,567 47,910 73,200 100,000 84,800
Transfers Out 90,000 100,000 100,000 100,000 100,000 100,000 Depreciation Expense 89,922 101,234 110,000 101,300 101,300 101,300
TOTAL USES 11,003,930$ 10,814,023$ 11,180,218$ 10,853,850$ 10,550,967$ 10,402,912$
Personnel Services Total Amount 8,926,993$ 9,093,218$ 9,230,412$ 8,913,639$ 8,560,151$ 8,414,946$ * Full-Time Positions 83.00 83.00 83.00 83.00 83.50 83.50 * Part-Time Positions @ F.T.E. 9.90 9.55 9.60 9.65 9.75 9.70 * Part-Paid Fire Positions (Not @ F.T.E.) 30.00 30.00 30.00 30.00 30.00 30.00
PUBLIC SAFETY
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
- - G R O U P ST A F F I N G T O T A L S - -
- - G R O U P F U N D I N G U S E S A C R O S S F U N D S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
-191-
PUBLIC SAFETY
FUND MISSION STATEMENT
To provide leadership and direction by maintaining an environment of continuous learning along with promoting teamwork, honesty, and integrity as we strive to deliver effective and efficient public safety to the citizens of Holland.
ACTION PLAN
OPERATIONAL OBJECTIVES
Enhance fire ground and medical response training for fire staff. The original recommended
organization chart for the Public Safety – Fire Services included a Captain of Services
position that would have been tasked with providing training, assisting with daytime call
response, and overseeing facilities, apparatus, and equipment. This position was
eliminated during the final stages of the restructuring. The fire department originally had
three fire captains prior to the public safety merger.
The ability to develop and provide comprehensive training for all department personnel
continues to be a challenge in the absence of a formal training coordinator at the
department. Consistent fire and emergency medical response training across all levels of
the department is difficult to achieve at this time. This training plays a critical role in shaping
the competency and quality of the services provided to our community.
We are in need of a position that is able to provide clear direction and accountability for
training in the department that maximizes the skills and abilities of staff. This position would
also assist with eliminating overtime cost during day shift hours and provided needed
administrative support. (Funded by budget request of approximately $100,000).
Purchase an additional canine, train a fourth K9 Team and assign to the platoon without a
K9 Team. The addition of the fourth K9 Team would complete the long-awaited goal of
having full scheduled coverage, with a K9 Team assigned to all four of the patrol teams.
There would be limited expense for the addition of a K9 Team due to many community
donations and fundraising events. The K9 Teams have become an important component of
our community policing philosophy, as they provide great opportunities to generate positive
interactions with students, community members, and a wide variety of individuals and
business groups throughout the Holland area.
The presence of K9 Teams also acts as a criminal deterrent and provide a crime prevention
element for the community. Just the mere fact of having K9 Teams visible on a daily basis
helps to deter the number of individuals transporting controlled substances through the
city, committing crimes or running from police when they know they can be tracked, and
attempting to dispose of evidence when it can be located by canines. (Funded by donations,
fundraiser secured funds, and budget request. Cost to the city would be $20,000 one-time
start-up costs and a $22,000 annual cost).
-192-
PUBLIC SAFETY
Upgrade In-car Cruiser Camera and Interview Room Video/Audio Capabilities. Our interview
recording system is over 12 years old and many of our in-car cruiser cameras are nearly 8
years old.
The video and audio quality for both systems are very old technology. The software, server,
and storage capabilities need upgrading as well.
The technology and multiple camera systems available now are far superior compared to
our current systems. During the last several months, we have been researching the in-car
cruiser camera systems that are available. We believe to adequately upgrade and modernize
our recording abilities, we need to replace our current systems with new software, servers,
hardware, and cameras.
To gradually upgrade two or three cameras each year will create several two system
concerns such as lack of uniformity of use, training of officers and staff on both systems,
FOIA retrieval differences, two different servers and the maintenance and up keep of both
systems.
The complete system transition would be expensive, however, the importance of quality
audio and video in the current law enforcement profession is paramount. (Funded mainly
by capital projects budget and a small grant amount. Cost to the city would be
approximately $190,000)
Implementation and associated training of police and fire staff on the new 800 MHZ /
enhanced VHF county-wide radio system. This new radio system in conjunction with the
new CAD system will create a challenge for the next two years. (Funded by Ottawa County
Central Dispatch. $4000.00 incidental cost for cruiser interior setup) To create employment opportunities for the Holland Youth Connections program by hiring
youth to paint fire hydrants. (Summer 2017). Fire budget $11,000.
To organize, promote and participate in at least two charity events to raise money for
Holland area organizations or families in need. (Throughout 2017-18). No cost.
Update the fire department vehicle replacement schedule and make necessary budget
recommendations to support it with contributions to the fire vehicle replacement fund. (July 2017). Fire Budget $100,000.
Become more proactive by increasing our recruiting methods for full-time staff, part-paid firefighters, and reserve police officers. We must also look closely at what measures can be implemented to retain our current employees. (Throughout fiscal year). $5,000.
Continuing to fund unique community policing training opportunities, programs, and capital
requests to facilitate community trust and relationship building. Our goal is to continue to
expand in this area through innovative ideas and community involvement. The ability to
have specified funding helps tremendously with growth and innovative advancements with
our community policing philosophies. (Funded by community donations and budget
request of $6000).
-193-
PUBLIC SAFETY
POLICE DIVISION
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Police Calls: Total Police Calls 19,867 18,744 19,000 19,000 Part I Criminal Offenses 2,692 2,478 2,450 2,450 Part II Criminal Offenses 2,542 2,713 2,700 2,700 Service Calls 13,196 11,966 12,500 12,500
Accidents Reported: Total Crashes Investigated 1,437 1,587 1,500 1,500 Injury 171 178 170 170 Property Damage 1,265 1,403 130 130 Fatalities 1 6 4 4
Bookings/Arrests Total Bookings 2,095 2,169 2,100 2,100 Adult Arrests 1,421 1,325 1,325 1,325 Juvenile Arrests 293 312 300 300 Court Commitments / Transfers 674 844 800 800
Police Vehicle Report: Total Miles Driven 419,065 415,696 420,000 420,000 Preventable Cruiser Accidents 2 14 7 7 Non-Preventable Accidents 0 0 0 0
Training: Total Hours-FTO, Reserve, & Regular Officers 8,990 12,285 12,000 12,000
Domestic Animal Complaint Investigated 154 157 150 150
Court Citations Issued 3,209 3,034 3,300 3,300
Parking Enforcement Overnight Violations 3,196 3,744 3,800 3,800 Handicapped Violations 42 30 40 40 Yard Parking 100 46 50 50 Ordinance Violations 672 341 350 350 Parking Fines Collected $39,545 $54,155 $55,000 $55,000
Park Patrol - Total Incidents 8 15 15 15
Abandoned Vehicles - Total Processed 19 15 15 15
Found/Recovered Bicycles - Total Processed 292 221 225 225
Call Response Time % on Total Police Calls
10 Minutes & Under 86.3% 86.1% 86.0% 86.0% 5 Minutes & Under 63.1% 64.5% 64.0% 64.0%
Wor
kloa
d
PERFORMANCE MEASURES
Effic
ienc
y
-194-
Note: Comparable Michigan Cities, Based on Calendar Year 2015 Data and 2014 Population Census.
PUBLIC SAFETY SERVICES GROUP - POLICE DIVISON - COMPARABLES
5,191
6,318
5,280 4,725
2,616
City of Holland City of Wyoming City of Kentwood City of Portage City of Bay City
Crime Calls
18,744
37,929
18,701
27,455 22,835
Holland Wyoming Kentwood Portage Bay City
Total Calls
1.69
1.14 1.30
1.16 1.47
Holland33,742
Wyoming75,275
Kentwood51,357
Portage48,177
Bay City33,917
Sworn Officers Per 1,000 Population
1,587
2,456
1,476 1,613
1,003
Holland Wyoming Kentwood Portage Bay City
Accident Crashes
-195-
PUBLIC SAFETY
FIRE DIVISION
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Total Fire Incidents 101 101 100 95
Structure Fires 52 54 55 55
Outside of Structure Fires 1 5 3 3
Vehicle Fires 19 13 10 10
Vegetation Fires 2 5 3 3
Refuse Fires 13 19 15 15
Explosion with no After-Fire 10 3 5 5
Fire or Explosion not Otherwise Classified 4 2 2 2
Medical Emergencies 2,160 2,265 2,300 2,350
Flammable Liquid/Gas Emergencies & Hazardous Conditions 112 152 140 140
Service Calls 255 271 275 275
Good Intent Calls 295 379 360 360
False Alarms/Alarm Malfunctions 343 355 330 330
Other/Miscellaneous Calls 2 2 2 2
TOTAL INCIDENTS 3,369 3,626 3,600 3,645
Change from Previous Year 8.64% 7.63% -0.72% 1.25%
Value of Property Exposed to Fire $119,519,601 $132,266,009 $126,000,000 $120,000,000
Combined Real and Personal Property Lost $855,565 $550,770 $500,000 $500,000
Percent of Exposed Property Saved 99.28% 99.58% 99.60% 99.58%
TRAINING AND SAFETY ACTIVITIES:
Total Personnel-Hours Spent in Training 4,962 3,216 3,200 3,500
Civilian Fire-Related Injuries 5 7 3 3
Firefighter Duty-Related Injuries 2 2 0 0
FIRE PREVENTION ACTIVITIES:
Fire Code Inspections Performed 214 210 220 300
Fire Investigations Conducted 12 Est. 10 15 15
Outside Fire Prevention Programs Presented 95 91 90 90
Child Passenger Safety Seat Installations & Inspections 119 70 65 65
Insurance Service Office Rating 4 4 3 3
Number of Fire Stations 3 3 3 3
Fire Hydrant Maintenance & Flowing 1,739 1,739 1,739 1,739
EMERGENCY MANAGEMENT
Conduct Emergency Warning Systems Tests 9 9 9 9
Maintain and Update City Emergency Plan 1 1 1 1
Department Head Semi-Annual Tabletop Exercises 1 0 1 1
Plan and Implement City Emergency Plan Test Exercise 1 0 0 1
Wor
kloa
d
PERFORMANCE MEASURES
-196-
Note: Comparable Michigan Cities, Based on Calendar Year 2016 Data.
PUBLIC SAFETY SERVICES GROUP - FIRE DIVISION - COMPARABLES
Holland Wyoming Kentwood Portage Bay City
2,228
4,179 3,083
2,711 3,951
104
206
136 108
27
Fire and MedicalIncidents
Fire Medical
3,537
6,306
4,535 4,972 4,974
City of Holland City of Wyoming City of Kentwood City of Portage City of Bay City
Total Incidents
0.61
0.33
0.83
0.63 0.65
HollandPop. 33,051
WyomingPop. 72,125
KentwoodPop. 50764
PortagePop. 47,523
Bay CityPop. 34,932
Full TimeFirefighters Per 1,000Population
Holland Wyoming Kentwood Portage Bay City
20 24
43 30
22
2323
11
7
4
Part Paid Firefighters
Full Time Firefighters
Full Time /Part Time Firefighters
-197-
PUBLIC SAFETY
POLICE DIVISION - COMMUNITY RELATIONS
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
School Programs
College 1 2 3 3
High School 9 9 9 9
Middle & Elementary (K-7) 11 19 20 20
Community Programs
Speaking Engagements (Fraud, K9, Safety) 30 28 30 30
Citizen Police Academy 1 1 1 1
Junior Police Academy 1 1 1 1
National Night Out 1 1 1 1
Winterim 0 1 1 1
Victim Service Unit
Call-Outs 28 25 25 25
Call-Out Hours 162 141 140 140
Meeting/Training Hours 386 374 375 375
Wor
kloa
d
PERFORMANCE MEASURES
-198-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental 53,731$ 37,281$ 50,000$ 50,704$ 12,000$ 50,000$
Charges for Services 168,958 106,884 170,200 168,280 175,400 180,400
Fines & Forfeits 155,204 134,859 130,000 132,000 132,000 132,000
Interest & Rents - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Other 700 130 500 500 500 15,500
General Operating Revenues 10,245,113 10,420,974 10,682,118 10,363,966 10,116,817 9,910,762
TOTAL SOURCES 10,623,706$ 10,700,128$ 11,032,818$ 10,715,450$ 10,436,717$ 10,288,662$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 5,092,580$ 5,240,334$ 5,595,893$ 5,273,150$ 5,613,036$ 5,582,428$
* Benefits - Incl. NonWorking Wages 3,589,680 3,587,437 3,341,535 3,355,479 2,627,867 2,514,720
* Mandatory Employer Costs 244,733 265,447 292,984 285,010 319,248 317,798
Other Current Expenditures -
* Supplies / Maintenance 436,743 408,814 486,482 485,229 470,825 466,675
* Contractual 21,604 12,492 25,600 25,500 25,000 25,000
* Other 1,093,726 1,074,037 1,167,414 1,142,882 1,180,741 1,197,241
Capital Outlay 54,640 11,567 22,910 48,200 100,000 84,800
Transfers Out 90,000 100,000 100,000 100,000 100,000 100,000
TOTAL USES 10,623,706$ 10,700,128$ 11,032,818$ 10,715,450$ 10,436,717$ 10,288,662$
Personnel Services Total Amount 8,926,993$ 9,093,218$ 9,230,412$ 8,913,639$ 8,560,151$ 8,414,946$
* Full-Time Positions 83.00 83.00 83.00 83.00 83.50 83.50
* Part-Paid Positions (Not @ F.T.E.) 30.00 30.00 30.00 30.00 30.00 30.00
* Part-Time Positions @ F.T.E. 9.90 9.55 9.60 9.65 9.75 9.70
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
PUBLIC SAFETY
GENERAL FUND - POLICE & FIRE DIVISIONS
-199-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental 10,834$ 11,302$ 10,000$ 9,600$ 10,450$ 10,450$
TOTAL SOURCES 10,834$ 11,302$ 10,000$ 9,600$ 10,450$ 10,450$
FUNDING USES -
Other Current Expenditures -
* Other 9,475$ 9,462$ 9,600$ 9,600$ 10,450$ 10,450$
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 9,475$ 9,462$ 9,600$ 9,600$ 10,450$ 10,450$
INCREASE (DECREASE) 1,359$ 1,840$ 400$ - 0 -$ - 0 -$ - 0 -$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 1,932 3,772 4,172 3,772 3,772 3,772
TOTAL FUND EQUITY 1,932$ 3,772$ 4,172$ 3,772$ 3,772$ 3,772$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
PUBLIC SAFETY
POLICE CRIMINAL JUSTICE TRAINING FUND
-200-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 3,055$ 3,013$ 3,100$ 2,850$ 2,850$ 2,850$
Interest & Rents 11 15 10 10 10 10
Other 2,713 - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 5,779$ 3,028$ 3,110$ 2,860$ 2,860$ 2,860$
FUNDING USES -
Other Current Expenditures -
* Supplies / Maintenance 2,435$ 2,999$ 2,500$ 2,200$ 2,200$ 2,200$
* Other 3,288 200 300 300 300 300
TOTAL USES 5,723$ 3,199$ 2,800$ 2,500$ 2,500$ 2,500$
INCREASE (DECREASE) 56$ (171)$ 310$ 360$ 360$ 360$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 1,421 1,250 1,560 1,610 1,970 1,970
TOTAL FUND EQUITY 1,421$ 1,250$ 1,560$ 1,610$ 1,970$ 1,970$
INCREASE (DECREASE) 56$ (171)$ 310$ 360$ 360$ 360$
ENDING BALANCE 1,421$ 1,250$ 1,560$ 1,610$ 1,970$ 1,970$
Positions: Not Applicable
PUBLIC SAFETY
POLICE EMPLOYEES BENEFIT FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-201-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Interest & Rents 1,364$ 712$ 1,000$ 1,500$ 1,500$ 1,500$
Other (2,888) (2,517) - 0 - - 0 - - 0 - - 0 -
Transfers In 90,000 100,000 100,000 100,000 100,000 100,000
TOTAL SOURCES 88,476$ 98,195$ 101,000$ 101,500$ 101,500$ 101,500$
FUNDING USES -
Other Current Expenditures -
* Supplies / Maintenance - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Capital Outlay 275,104 - 0 - 25,000 25,000 - 0 - - 0 -
Transfers Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Depreciation Expense 89,922 101,234 110,000 101,300 101,300 101,300
TOTAL USES 365,026$ 101,234$ 135,000$ 126,300$ 101,300$ 101,300$
INCREASE (DECREASE) (1,446)$ (3,039)$ (9,000)$ 200$ 200$ 200$
ENDING BALANCE -
Net Investment in Capital Assets 1,357,525$ 1,235,212$ 1,150,212$ 1,158,912$ 1,057,612$ 1,057,612$
Undesignated / Unreserved 76,056 195,330 271,330 271,830 373,330 373,330
TOTAL FUND EQUITY 1,433,581$ 1,430,542$ 1,421,542$ 1,430,742$ 1,430,942$ 1,430,942$
INCREASE (DECREASE) (186,628)$ 98,195$ 76,000$ 76,500$ 101,500$ 101,500$
ENDING BALANCE 76,056$ 195,330$ 271,330$ 271,830$ 373,330$ 373,330$
Positions: Not Applicable
PUBLIC SAFETY
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
FIRE VEHICLE AND EQUIPMENT FUND
-202-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
223.59 0 704 0 0 37,057.62 50,000.00 50,000.00 12,000.00 50,000.00 -9,221.57 40,000.00 48,000.00 48,000.00 48,000.00
-962.69 1,000.00 3,000.00 3,000.00 3,000.00 116.72 1,000.00 1,200.00 1,200.00 1,200.00
0 0 100 0 0 -110.86 500 300 300 300
90.79 1,000.00 600 600 600 259.55 1,500.00 1,400.00 1,400.00 1,400.00
0 300 0 0 0 -85.78 0 0 0 0
2.36 500 500 500 500 12,356.49 7,000.00 7,000.00 7,000.00 7,000.00 3,615.00 5,200.00 4,600.00 4,600.00 4,600.00
11,137.24 10,800.00 10,800.00 10,800.00 10,800.00 35,598.00 36,000.00 36,000.00 39,000.00 39,000.00 3,720.00 1,200.00 2,000.00 2,000.00 2,000.00 7,165.96 7,500.00 7,500.00 7,500.00 7,500.00 4,535.00 8,000.00 4,500.00 4,500.00 4,500.00
0 50 0 0 0 86.75 150 100 100 100
0 500 500 500 500 24,337.52 30,000.00 30,000.00 30,000.00 35,000.00
960.77 1,000.00 1,000.00 1,000.00 1,000.00 0 1,500.00 0 1,500.00 1,500.00 0 3,000.00 0 3,000.00 3,000.00
8,668.00 7,500.00 6,000.00 6,000.00 6,000.00 1,549.48 2,000.00 2,400.00 2,400.00 2,400.00
85.75 500 250 500 500 1,040.00 500 0 0 0 1,939.80 2,000.00 530 0 0
84,449.37 90,000.00 90,000.00 90,000.00 90,000.00 50,310.00 40,000.00 42,000.00 42,000.00 42,000.00
100 0 0 0 0 0 0 0 0 15,000.00
130.45 500 500 500 500 $279,155.31 $350,700.00 $351,484.00 $319,900.00 $377,900.00 $279,155.31 $350,700.00 $351,484.00 $319,900.00 $377,900.00
429,856.62 433,175.00 435,275.00 434,500.00 434,500.00 1,070.73 0 0 0 0
32,100.16 33,488.00 35,000.00 35,700.00 34,200.00 73,805.88 69,837.00 69,837.00 69,850.00 69,850.00 15,385.68 15,554.00 15,554.00 15,600.00 15,600.00 7,800.16 0 1,500.00 0 0
0 0 0 0 0 21,969.72 27,708.00 27,708.00 28,300.00 28,300.00 3,750.00 3,750.00 3,750.00 0 3,750.00
71,207.78 73,875.00 71,500.00 78,727.00 77,689.00 4,683.84 5,200.00 4,900.00 5,306.00 5,306.00
532.06 516 516 516 516 160,818.76 49,400.00 49,500.00 55,750.00 55,750.00
2,434.95 2,399.00 2,375.00 2,380.00 2,380.00 272.9 216 125 130 130
-1,712.18 0 0 0 0 12,616.27 13,393.00 13,400.00 13,700.00 13,600.00
37.8 126 40 75 75 11,960.83 12,325.00 12,975.00 14,550.00 14,550.00
118.56 600 600 600 600 281.97 1,000.00 1,000.00 1,000.00 1,000.00
1,154.52 0 0 0 0 982.8 1,000.00 1,200.00 1,200.00 1,200.00
18,400.00 22,500.00 22,500.00 21,100.00 21,100.00 2,200.00 2,500.00 2,500.00 2,050.00 2,050.00 1,473.98 1,350.00 1,000.00 1,000.00 1,000.00 3,240.00 3,600.00 3,600.00 3,600.00 3,600.00
Account Account Description 2015 Actual Amount
Fund 101 - General Fund
Department 345 - Combined Public Safety420502 Federal Grant General 366.45
450582.5 Contributions from Other Govts Holland Public Schools 53,364.70
460617.1 Expense Recovery OWI Arrest 22,288.01
460617.2 Expense Recovery Blood Draw 1,060.74
460617.3 Expense Recovery Accident Investigation 1,013.08
460617.4 Expense Recovery False Report Arrest 0
460617.5 Expense Recovery Plea at Arraignment 696.19
460617.6 Expense Recovery Plea at PreTrial 384.77
460617.7 Expense Recovery Plea at Final PreTrial 244.64
460617.8 Expense Recovery Conviction after Bench Trial 150
460617.A Expense Recovery Late Fee -1,016.83
460617.B Expense Recovery OWI Collection Costs 138
460628.1 Fees-Police Police Dept Services 8,323.60
460628.2 Fees-Police False Alarm Runs 4,825.00
460628.3 Fees-Police Chgs for Svcs-Crossing Guards 8,706.34
460628.4 Fees-Police Chgs for Svcs-Reserve Officers 30,592.50
460628.5 Fees-Police Sex Offender Registration 3,780.00
460628.7 Fees-Police Ottawa County Shared Lobby 7,165.96
460628.8 Fees-Police Accident Rpt City Share-ieyTek 11,270.00
460628.9 Fees-Police Accident Rpt City Share-Rpt Beam 51
460629 Fees-Fire General 92.98
460629.1 Fees-Fire False Alarm Runs 1,000.00
460629.2 Fees-Fire Fire Hydrant 42,177.80
460629.F Fees-Fire Oil Spill Cleanup 2,348.69
460629.H Fees-Fire Training Hosted by HFD 208
460629.T Fees-Fire Donations/Fees MultiJurisdiction 0
460631.32M Fees-Inspections Vacant Prop Monthly Monitoring 14,707.00
460636.1 Photocopy Fees Police 4,939.46
460644.7 Concessions & Commissions Telephone Commissions 547
460647.8P Sales Joint Agency Purchasing 720
460647.T Sales Calling Cards (Booking) 2,544.00
470657.1 Ordinance Fines County 110,599.42
470657.2 Ordinance Fines City 44,605.00
470657.3 Ordinance Fines Civil Infractions 0
490675 Private Donations General 0
490683.2 Reimbursements Tobacco Compliance 700
Department 345 - Combined Public Safety Totals $378,593.50
REVENUE TOTALS $378,593.50
Department 345 - Combined Public Safety
Division 31 - Public Safety Management710701 Payroll-Regular General 434,707.50
710701.11 Payroll-Regular Compensatory Time 0
710707 Payroll-Temporary Help General 31,402.03
711702 Payroll-Vacation/PTO General 50,768.25
711703 Payroll-Holidays 15,200.64
711704 Payroll-Sick Time 5,608.64
711705 Payroll-Bereavement 329.92
711711.2 Allowances Car Allowance 21,538.80
711711.3 Allowances Clothing Allowance 3,500.00
711716.1 Insurance Health 64,257.54
711716.2 Insurance Dental 4,256.87
711717 Insurance-Life & AD&D 496.5
711718.1 Retirement Contribution MERS 280,157.61
711720 Insurance-Income Protection 2,271.72
711721 Employee Flex Spending Plan 100
711725 Compensated Absences Adjustment 12,421.50
712715 Employer FICA/Medicare Contribution 12,159.68
712723 Unemployment Comp Insurance 172.9
712724 Workers Comp Insurance 10,219.34
721727 Office Supplies 259.74
721740 Operating Supplies General 236
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721744 Clothing General 1,002.49
723814.1 Computer Costs Operations 15,650.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 1,817.59
723850.CELL Communications Cellular 3,240.00
City of HollandFY 2018 Budget Report
-203-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
5,677.25 5,500.00 6,000.00 6,000.00 6,000.00 8,096.00 0 0 0 0
53 300 300 300 300
485 1,000.00 1,000.00 1,000.00 1,000.00
$890,755.04 $780,312.00 $783,655.00 $792,934.00 $794,046.00
2,897,469.40 3,146,850.00 2,916,300.00 3,072,200.00 3,072,200.00
139,623.07 180,000.00 150,000.00 150,000.00 150,000.00
9,884.10 14,000.00 14,000.00 14,000.00 14,000.00 15,510.00 17,200.00 15,000.00 29,100.00 29,100.00 33,125.30 34,000.00 32,000.00 34,000.00 34,000.00 3,480.00 3,000.00 3,000.00 3,000.00 3,000.00
19,477.31 17,700.00 17,700.00 18,000.00 18,000.00 84,293.02 89,800.00 89,800.00 97,500.00 97,500.00 17,157.65 18,800.00 18,800.00 18,800.00 18,800.00
118,241.95 124,000.00 124,000.00 124,000.00 124,000.00 104.97 600 400 0 0
67,823.96 55,000.00 65,000.00 65,000.00 65,000.00 20,766.48 25,000.00 25,000.00 25,000.00 25,000.00 11,664.75 8,000.00 13,000.00 13,000.00 13,000.00 19,170.76 13,000.00 15,000.00 15,000.00 21,000.00
163.86 500 500 500 500 321,398.70 369,900.00 369,900.00 371,750.00 371,750.00 215,158.98 207,500.00 217,500.00 220,000.00 220,000.00 93,996.75 0 50,000.00 0 0 3,433.67 0 4,000.00 0 0 7,187.50 7,500.00 7,500.00 7,500.00 7,500.00
28,444.82 30,000.00 32,404.00 34,000.00 34,000.00 528,350.70 532,525.00 520,500.00 593,300.00 572,767.00 36,678.56 38,200.00 39,800.00 46,500.00 46,500.00 51,228.84 55,000.00 52,000.00 55,000.00 55,000.00 4,873.17 4,902.00 4,800.00 4,902.00 4,902.00
847,320.12 856,278.00 826,200.00 352,500.00 293,000.00 9,286.12 9,278.00 11,100.00 14,200.00 14,200.00 1,413.10 1,152.00 700 900 900 2,695.84 0 0 0 0
84,745.75 91,260.00 86,750.00 91,500.00 91,500.00 573.28 1,327.00 375 725 725
83,779.31 96,275.00 96,000.00 108,300.00 108,300.00 2,811.92 3,000.00 3,000.00 3,000.00 3,000.00 1,209.15 1,200.00 1,300.00 1,300.00 1,300.00
24,869.43 22,800.00 23,000.00 23,000.00 23,000.00 27,759.73 28,000.00 28,000.00 29,000.00 29,000.00 12,195.89 12,090.00 12,000.00 8,340.00 15,340.00 6,890.65 8,250.00 6,000.00 6,000.00 6,000.00 2,054.70 1,200.00 1,400.00 1,400.00 1,400.00 1,999.06 2,000.00 0 0 0
19,927.90 24,000.00 24,000.00 27,000.00 27,000.00 2,207.33 3,000.00 3,000.00 3,000.00 3,000.00 1,053.00 700 700 700 700
17,109.88 17,500.00 17,500.00 17,500.00 17,500.00 16,461.92 12,000.00 12,000.00 12,000.00 12,000.00 25,042.76 28,800.00 28,800.00 28,800.00 28,800.00 3,040.83 6,500.00 6,500.00 6,500.00 6,500.00 3,138.00 3,500.00 5,500.00 4,000.00 4,000.00
218.76 250 250 250 250 2,265.00 4,500.00 2,500.00 2,500.00 2,500.00
300 500 400 400 400 143,200.00 173,100.00 173,100.00 188,100.00 188,100.00
4,044.65 9,100.00 9,100.00 10,800.00 10,800.00 15,800.00 18,100.00 18,100.00 17,250.00 17,250.00 2,005.30 2,000.00 2,500.00 2,500.00 2,500.00
0 0 9,500.00 9,500.00 9,500.00 4,671.82 2,500.00 3,500.00 3,500.00 20,000.00 1,198.90 1,200.00 1,200.00 1,200.00 1,200.00 3,050.00 3,050.00 2,700.00 3,050.00 3,050.00
665 4,000.00 4,000.00 4,000.00 4,000.00 5,157.04 4,000.00 5,000.00 6,000.00 6,000.00
15,406.30 8,750.00 14,500.00 14,500.00 14,500.00
723860 Travel, Conf, Seminars General 4,586.60
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 4,674.00
723955 Misc. General 154.46
723961 Dues & Subscriptions General 1,208.00
Division 31 - Public Safety Management Totals $982,398.32
Division 33 - Police Services710701 Payroll-Regular General 2,782,270.46
710701.11 Payroll-Regular Compensatory Time 172,291.82
710706 Payroll-Court Service 10,803.22
710707 Payroll-Temporary Help General 19,144.52
710707.1 Payroll-Temporary Help Reserves 29,042.55
710707.13 Payroll-Temporary Help Crossing Guards-Vanderbilt 2,580.00
710707.14 Payroll-Temporary Help Code Enforcement 19,084.10
710707.4 Payroll-Temporary Help Cadets 83,366.65
710707.6 Payroll-Temporary Help Crossing Guards-Holland 13,296.00
710709 Payroll-Overtime General 105,666.40
710709.1 Payroll-Overtime Tobacco/Alcohol Check 566.71
710709.3 Payroll-Overtime Training 48,083.68
710709.4 Payroll-Overtime Special Events 17,545.78
710709.5 Payroll-Overtime Community 7,694.77
710709.8 Payroll-Overtime Canine Program 15,988.51
710709.9 Payroll-Overtime WEMET 1,410.88
711702 Payroll-Vacation/PTO General 335,482.84
711703 Payroll-Holidays 199,847.83
711704 Payroll-Sick Time 110,841.06
711705 Payroll-Bereavement 5,287.47
711711.3 Allowances Clothing Allowance 6,241.64
711713 Special Pay-Unused Sick 30,117.71
711716.1 Insurance Health 487,552.35
711716.2 Insurance Dental 34,524.35
711716.3 Insurance Retiree 50,117.48
711717 Insurance-Life & AD&D 4,347.58
711718.1 Retirement Contribution MERS 836,956.68
711720 Insurance-Income Protection 8,690.54
711721 Employee Flex Spending Plan 1,680.00
711725 Compensated Absences Adjustment 11,848.20
712715 Employer FICA/Medicare Contribution 81,771.07
712723 Unemployment Comp Insurance 2,208.87
712724 Workers Comp Insurance 71,984.10
721727 Office Supplies 2,906.52
721730 Postage General 1,239.32
721740 Operating Supplies General 23,019.42
721740.3 Operating Supplies Ammo & Munitions 26,510.93
721740.CAP Operating Supplies Controlled Items-Capital Type 39,563.85
721740.EQP Operating Supplies Equipment Reimbursement 6,958.12
721740.OWIB Operating Supplies OWI Blood Draw 2,308.54
721740.T Operating Supplies Securus Calling Cards 2,404.04
721744 Clothing General 20,345.21
721744.RESV Clothing Supplies-Reserves 2,029.95
721751 Licenses & Registrations 1,249.95
721752 Uniform Cleaning & Rental 17,223.37
721905 Photocopies/In-House Printing General 10,635.78
721933 Equipment Maintenance General 25,113.23
721934 Office Equipment Maintenance General 5,302.13
722801.9 Contr-Printing/Promo Printing 2,640.00
722801.908 Contr-Printing/Promo Publishing-News Media 0
722804.23 Contractual-Legal Allegan/Ottawa Prosecutor Assist 2,081.25
722809.OWI Contractual-Misc OWI Collection Costs 334.68
723814.1 Computer Costs Operations 139,300.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723822 Police Investigations 1,420.88
723824 Computer Crimes Investigations 0
723829 Personnel Costs Personnel Search 1,768.05
723842.1 Social Services Victim Services Unit 1,200.94
723842.2 Social Services Victim Services Staffing 3,010.00
723844.1 Social Services PCR Criminal Justice 700
723844.18 Social Services Adult/Junior Academies-Community 4,156.15
723850 Communications Telephone 15,279.85
-204-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
16,164.89 14,700.00 16,530.00 17,000.00 17,000.00 549.13 0 0 0 0
0 0 0 0 0 27,675.00 37,500.00 30,300.00 31,000.00 31,000.00
477.5 600 600 600 600 341,506.00 346,464.00 346,464.00 372,119.00 372,119.00 35,400.00 34,000.00 34,000.00 34,000.00 34,000.00 1,153.29 1,200.00 1,200.00 1,200.00 1,200.00 4,000.00 4,000.00 4,500.00 6,000.00 6,000.00
18,234.05 14,200.00 14,200.00 13,000.00 13,000.00 1,446.75 1,000.00 1,000.00 1,000.00 1,000.00
0 0 0 0 0 -16,079.40 20,000.00 0 0 0
4,405.65 22,910.00 48,200.00 27,100.00 11,900.00
$6,579,209.57 $6,950,711.00 $6,735,073.00 $6,518,286.00 $6,452,553.00
874,012.10 968,625.00 918,700.00 1,026,217.00 991,100.00
5,916.86 0 5,000.00 0 0
138,510.08 180,500.00 137,350.00 184,050.00 184,050.00 1,420.00 0 3,000.00 7,000.00 7,000.00
147,682.59 80,800.00 80,800.00 82,791.00 82,800.00 61,641.15 61,570.00 65,725.00 66,385.00 66,385.00 30,822.66 30,785.00 32,850.00 33,193.00 33,193.00 12,667.52 10,400.00 10,400.00 10,600.00 10,600.00
113,539.18 122,950.00 122,950.00 123,725.00 123,725.00 70,945.88 72,750.00 72,750.00 73,000.00 73,000.00 40,950.78 0 10,000.00 0 0 1,521.76 0 2,000.00 0 0
13,050.00 13,050.00 13,775.00 13,775.00 13,775.00 216,970.63 223,625.00 221,325.00 256,951.00 246,176.00 13,221.05 14,825.00 13,450.00 16,286.00 15,750.00 38,438.54 39,100.00 36,200.00 38,000.00 38,000.00 2,178.91 2,150.00 2,125.00 2,220.00 2,175.00
504,396.91 475,600.00 460,600.00 127,800.00 103,400.00 2,836.51 2,736.00 2,731.00 2,880.00 2,810.00
247.2 288 155 200 200 33,611.71 0 0 0 0 20,834.54 22,300.00 20,600.00 24,200.00 23,750.00
102.6 342 105 171 171 45,437.89 50,050.00 49,275.00 59,800.00 58,900.00
548.18 500 500 500 500 198.24 500 500 500 500
9,670.07 68,565.00 70,849.00 47,300.00 41,800.00 370.73 2,000.00 2,000.00 2,000.00 2,000.00
1,857.32 1,800.00 1,900.00 1,900.00 1,900.00 0 1,000.00 1,000.00 1,000.00 1,000.00
3,866.99 8,300.00 8,300.00 8,300.00 8,300.00 5,154.60 9,000.00 9,000.00 11,655.00 11,655.00
12,197.05 15,000.00 15,000.00 17,000.00 17,000.00 12,179.56 12,500.00 12,500.00 12,500.00 12,500.00
476.62 550 550 550 550 4,216.41 1,500.00 1,500.00 1,500.00 1,500.00
16,819.02 16,800.00 16,800.00 16,800.00 16,800.00 4,570.48 10,000.00 10,000.00 6,500.00 6,500.00
81,490.13 60,000.00 60,000.00 60,000.00 60,000.00 90 500 500 500 500 0 10,000.00 10,000.00 11,000.00 11,000.00
2,423.23 2,000.00 2,000.00 2,000.00 2,000.00 40,400.00 48,950.00 48,950.00 53,400.00 53,400.00 4,600.00 5,250.00 5,250.00 5,000.00 5,000.00
773.49 2,500.00 2,500.00 2,500.00 2,500.00 5,050.63 6,000.00 4,000.00 4,000.00 4,000.00 7,920.00 8,640.00 8,640.00 8,640.00 8,640.00 1,459.36 2,500.00 2,500.00 3,600.00 3,600.00 8,537.71 9,000.00 7,114.00 7,300.00 7,300.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00
0 2,200.00 0 0 0 4.3 0 0 0 0
155.6 2,200.00 2,600.00 2,200.00 2,200.00
723850.CELL Communications Cellular 12,114.08
723850.PAGE Communications Pagers 1,272.63
723860 Travel, Conf, Seminars General 107
723910 Commercial Insurance Premiums General 36,656.50
723946 Office Equip Rental/Lease 475.7
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 363,851.00
723947.3 Veh/Eqp Rental Non Pool Vehicle Rental/Lease 32,400.00
723955 Misc. General 1,647.33
723955.DOG Misc. Canine Team Care 4,000.00
723960 Educ&Training General 7,876.26
723961 Dues & Subscriptions General 1,078.80
723963.1 Write-Offs Uncoll Accts Receivable 16,079.40
723963.5 Write-Offs Uncoll OWI Receivable 0
730977 Machinery & Equipment General 10,466.41
Division 33 - Police Services Totals $6,455,063.09
Division 36 - Fire Services710701 Payroll-Regular General 878,005.34
710701.11 Payroll-Regular Compensatory Time 8,293.20
710707 Payroll-Temporary Help General 148,941.83
710707.7 Payroll-Temporary Help Alternative Utilization 422.5
710709 Payroll-Overtime General 119,626.25
710709.1 Payroll-Overtime State OT Regular 59,116.89
710709.2 Payroll-Overtime State OT Premium 29,558.83
710709.3 Payroll-Overtime Training 6,780.78
711702 Payroll-Vacation/PTO General 125,331.85
711703 Payroll-Holidays 66,974.96
711704 Payroll-Sick Time 39,466.68
711705 Payroll-Bereavement 3,348.40
711711.1 Allowances Food Allowance 11,958.33
711716.1 Insurance Health 197,688.15
711716.2 Insurance Dental 12,494.03
711716.3 Insurance Retiree 43,246.27
711717 Insurance-Life & AD&D 1,914.59
711718.1 Retirement Contribution MERS 465,118.20
711720 Insurance-Income Protection 2,582.15
711721 Employee Flex Spending Plan 310
711725 Compensated Absences Adjustment 7,464.26
712715 Employer FICA/Medicare Contribution 20,466.62
712723 Unemployment Comp Insurance 547.2
712724 Workers Comp Insurance 40,067.78
721730 Postage General 473.29
721740 Operating Supplies General 0
721740.CAP Operating Supplies Controlled Items-Capital Type 7,669.22
721740.EOC Operating Supplies EOC-Emergency Oper. Center 2,058.54
721740.HYD Operating Supplies Hydrant Maintenance 1,928.81
721740.MBS Operating Supplies MABAS/MEMAC Deployment 0
721744.PPE Clothing Personal Protection Equipment 6,717.49
721744.UNIF Clothing Uniforms 5,845.14
721748 Gasoline & Oil General 20,918.47
721752 Uniform Cleaning & Rental 11,288.37
721905 Photocopies/In-House Printing General 419.69
721931.AED Bldg & Grnds Maint City Facilities AED Maintenance 0
721933 Equipment Maintenance General 17,918.95
721933.EM Equipment Maintenance Emergency Mgmt 5,356.40
721939 Vehicle Maintenance General 62,888.20
722801.9 Contr-Printing/Promo Printing 767
722808.YMP Contr-Bldgs&Grnds Youth Connections Program 10,000.00
722809.46 Contractual-Misc Ottawa Co. Hazardous Material 1,535.48
723814.1 Computer Costs Operations 40,400.00
723814.R Computer Costs Asset Replacement 0
723829 Personnel Costs Personnel Search 1,344.94
723850 Communications Telephone 6,276.40
723850.CELL Communications Cellular 7,620.00
723860 Travel, Conf, Seminars General 2,819.55
723910 Commercial Insurance Premiums General 8,113.29
723910.V Commercial Insurance Premiums Self Ins Premium-Vehicles 1,350.00
723920 Public Utilities General 0
723920.BPW Public Utilities BPW 0
723920.EM Public Utilities Emergency Mgmt 0
-205-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
117,700.80 117,700.00 117,700.00 117,700.00 117,700.00 6,779.00 5,288.00 5,288.00 5,745.00 5,745.00 3,022.00 4,578.00 4,578.00 2,237.00 2,237.00
825.61 800 800 800 800 13,518.71 14,900.00 14,900.00 15,600.00 15,600.00
0 1,000.00 1,000.00 1,000.00 1,000.00 0 1,250.00 1,250.00 1,250.00 1,250.00
1,499.00 3,200.00 3,000.00 3,200.00 3,200.00 7,161.00 0 0 50,000.00 50,000.00
0 0 0 22,900.00 22,900.00
100,000.00 100,000.00 100,000.00 100,000.00 100,000.00
$2,867,992.89 $2,930,417.00 $2,836,335.00 $2,759,321.00 $2,681,537.00
7,168.74 8,000.00 8,000.00 8,000.00 8,000.00
1,469.95 1,300.00 1,300.00 1,300.00 1,300.00
8,151.85 16,000.00 16,000.00 14,000.00 14,000.00
1,186.95 1,250.00 1,250.00 1,250.00 1,250.00
1,610.49 1,700.00 1,521.00 1,600.00 1,600.00
12,009.31 12,500.00 12,000.00 12,000.00 12,000.00
1,942.71 0 0 0 0
5,358.83 5,100.00 5,100.00 5,100.00 5,100.00
199 1,000.00 1,000.00 1,000.00 1,000.00
$39,097.83 $46,850.00 $46,171.00 $44,250.00 $44,250.00
35,122.87 36,200.00 36,400.00 35,900.00 35,900.00
10.14 0 50 0 0
10,175.00 12,900.00 12,900.00 17,600.00 17,600.00 1,368.23 0 200 0 0 5,893.53 5,675.00 5,675.00 5,800.00 5,800.00 1,297.28 1,300.00 1,300.00 1,325.00 1,325.00
162.16 0 0 0 0 2,600.00 2,600.00 2,600.00 2,600.00 2,600.00
875.05 975 975 1,114.00 1,114.00 89.37 86 86 86 86
11,730.10 2,744.00 2,744.00 4,600.00 4,600.00 329.6 319 319 319 319 134.3 72 50 75 75 -0.66 0 0 0 0
4,231.72 4,450.00 4,350.00 4,843.00 4,843.00 17.77 36 15 25 25
1,108.86 1,100.00 1,125.00 1,359.00 1,359.00 7,456.16 10,800.00 10,800.00 10,800.00 10,800.00
43,279.10 44,000.00 44,000.00 53,650.00 48,000.00 1,078.48 4,000.00 4,000.00 4,000.00 4,000.00 2,052.92 2,000.00 2,000.00 2,000.00 2,000.00 2,300.00 2,300.00 2,300.00 3,150.00 3,150.00
300 300 300 300 300 300 300 300 300 300
4,750.70 4,800.00 5,187.00 5,300.00 5,300.00 102,027.08 85,950.00 85,950.00 81,650.00 81,650.00 19,070.23 19,500.00 19,500.00 18,500.00 18,500.00 8,458.00 12,019.00 12,019.00 7,235.00 7,235.00
500 500 500 800 800 2,119.92 2,175.00 2,256.00 2,300.00 2,300.00
16,128.14 17,000.00 16,989.00 17,000.00 17,000.00
0 11,000.00 0 0 0
$284,966.05 $285,101.00 $274,890.00 $282,631.00 $276,981.00
53.01 1,000.00 1,000.00 1,000.00 1,000.00
1,612.99 0 0 0 0
5,994.50 5,427.00 5,430.00 5,430.00 5,430.00
1,081.66 950 950 950 950
542.53 615 546 615 615
3,215.83 3,400.00 3,400.00 3,400.00 3,400.00
1,053.10 900 900 900 900
$13,553.62 $12,292.00 $12,226.00 $12,295.00 $12,295.00
4,633.97 4,500.00 4,500.00 4,500.00 4,500.00
979.97 1,300.00 1,300.00 1,300.00 1,300.00
723944 Fire Hydrant Assessment 117,700.80
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 5,431.00
723947.2 Veh/Eqp Rental Equipment Rental-Assigned 2,555.00
723955 Misc. General 590.86
723960 Educ&Training General 11,832.24
723960.H Educ&Training Hosted by HFD 1,000.00
723960.T Educ&Training Multijurisdictional 250
723961 Dues & Subscriptions General 1,594.00
730975 Buildings & Structures General 2,712.00
730977 Machinery & Equipment General 41,462.40
920TRN.663 Transfers Out Fire Veh/Eqp Fund 90,000.00
Division 36 - Fire Services Totals $2,788,562.62
Division 3K - Kollen Park Fire Station721740 Operating Supplies General 8,177.81
721740.FOAM Operating Supplies Foam - Joint Sale Supplies 1,557.86
721931 Bldg & Grnds Maint General 10,751.02
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 1,069.80
723910 Commercial Insurance Premiums General 2,019.61
723920.BPW Public Utilities BPW 11,400.51
723920.EM Public Utilities Emergency Mgmt 2,274.14
723920.GAS Public Utilities Natural Gas 8,582.75
723955 Misc. General 0
Division 3K - Kollen Park Fire Station Totals $45,833.50
Division 3P - Police Dept Building710701 Payroll-Regular General 36,093.89
710701.11 Payroll-Regular Compensatory Time 64.59
710707 Payroll-Temporary Help General 10,505.76
710709 Payroll-Overtime General 223.54
711702 Payroll-Vacation/PTO General 4,058.47
711703 Payroll-Holidays 1,271.68
711704 Payroll-Sick Time 0
711716.1 Insurance Health 1,720.00
711716.2 Insurance Dental 788.3
711717 Insurance-Life & AD&D 82.75
711718.1 Retirement Contribution MERS 17,719.08
711720 Insurance-Income Protection 304.72
711721 Employee Flex Spending Plan 90
711725 Compensated Absences Adjustment 1,303.50
712715 Employer FICA/Medicare Contribution 4,033.42
712723 Unemployment Comp Insurance 67.02
712724 Workers Comp Insurance 1,034.31
721740 Operating Supplies General 8,752.72
721931 Bldg & Grnds Maint General 55,938.87
721932 Preventative Mechanical Maintanence General 2,550.00
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 2,165.41
723814.1 Computer Costs Operations 2,250.00
723814.R Computer Costs Asset Replacement 0
723850.CELL Communications Cellular 0
723910 Commercial Insurance Premiums General 6,098.62
723920.BPW Public Utilities BPW 105,474.81
723920.GAS Public Utilities Natural Gas 27,619.80
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 5,317.00
723955 Misc. General 0
723962.1 Assessments & Taxes Parking Operations 2,072.29
723962.2 Assessments & Taxes Snowmelt Operation 7,441.16
723962.5 Assessments & Taxes Snowmelt Public Spaces 10,700.00
Division 3P - Police Dept Building Totals $315,741.71
Division 3V - Virginia Park Fire Station721740 Operating Supplies General 146.39
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721931 Bldg & Grnds Maint General 3,919.14
723850 Communications Telephone 952.31
723910 Commercial Insurance Premiums General 32.79
723920.BPW Public Utilities BPW 3,275.10
723920.GAS Public Utilities Natural Gas 1,619.76
Division 3V - Virginia Park Fire Station Totals $9,945.49
Division 3W - Waverly Fire Station721740 Operating Supplies General 3,897.79
721740.FOAM Operating Supplies Foam - Joint Sale Supplies 1,038.57
-206-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
6,147.71 8,500.00 8,500.00 8,500.00 8,500.00
816.36 1,100.00 1,100.00 1,100.00 1,100.00
1,103.03 1,435.00 1,000.00 1,000.00 1,000.00
7,842.40 6,700.00 7,100.00 7,000.00 7,000.00 3,027.19 2,700.00 2,700.00 2,700.00 2,700.00
0 900 900 900 900 $24,550.63 $27,135.00 $27,100.00 $27,000.00 $27,000.00
$10,700,125.63 $11,032,818.00 $10,715,450.00 $10,436,717.00 $10,288,662.00
$10,700,125.63 $11,032,818.00 $10,715,450.00 $10,436,717.00 $10,288,662.00
$279,155.31 $350,700.00 $351,484.00 $319,900.00 $377,900.00
$10,700,125.63 $11,032,818.00 $10,715,450.00 $10,436,717.00 $10,288,662.00
($10,420,970.32) ($10,682,118.00) ($10,363,966.00) ($10,116,817.00) ($9,910,762.00)
11,301.53 10,000.00 9,600.00 10,450.00 10,450.00
$11,301.53 $10,000.00 $9,600.00 $10,450.00 $10,450.00
$11,301.53 $10,000.00 $9,600.00 $10,450.00 $10,450.00
5,551.38 6,250.00 6,250.00 6,500.00 6,500.00
3,909.61 3,350.00 3,350.00 3,950.00 3,950.00
$9,460.99 $9,600.00 $9,600.00 $10,450.00 $10,450.00
$9,460.99 $9,600.00 $9,600.00 $10,450.00 $10,450.00
$11,301.53 $10,000.00 $9,600.00 $10,450.00 $10,450.00
$9,460.99 $9,600.00 $9,600.00 $10,450.00 $10,450.00
$1,840.54 $400.00 $0.00 $0.00 $0.00
2,868.00 3,000.00 2,800.00 2,800.00 2,800.00
145.11 100 50 50 50 12.73 10 10 10 10 2.72 0 0 0 0
0 0 0 0 0
$3,028.56 $3,110.00 $2,860.00 $2,860.00 $2,860.00
$3,028.56 $3,110.00 $2,860.00 $2,860.00 $2,860.00
2,999.37 2,500.00 2,200.00 2,200.00 2,200.00
200 300 300 300 300
0 0 0 0 0
$3,199.37 $2,800.00 $2,500.00 $2,500.00 $2,500.00
$3,199.37 $2,800.00 $2,500.00 $2,500.00 $2,500.00
$3,028.56 $3,110.00 $2,860.00 $2,860.00 $2,860.00
$3,199.37 $2,800.00 $2,500.00 $2,500.00 $2,500.00
($170.81) $310.00 $360.00 $360.00 $360.00
562.21 1,000.00 1,500.00 1,500.00 1,500.00 151.97 0 0 0 0
-2,517.38 0 0 0 0 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00
$98,196.80 $101,000.00 $101,500.00 $101,500.00 $101,500.00
$98,196.80 $101,000.00 $101,500.00 $101,500.00 $101,500.00
0 25,000.00 25,000.00 0 0
101,234.41 110,000.00 101,300.00 101,300.00 101,300.00
$101,234.41 $135,000.00 $126,300.00 $101,300.00 $101,300.00
$101,234.41 $135,000.00 $126,300.00 $101,300.00 $101,300.00
$98,196.80 $101,000.00 $101,500.00 $101,500.00 $101,500.00
$101,234.41 $135,000.00 $126,300.00 $101,300.00 $101,300.00
($3,037.61) ($34,000.00) ($24,800.00) $200.00 $200.00
721931 Bldg & Grnds Maint General 8,221.81
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 1,011.11
723910 Commercial Insurance Premiums General 1,360.42
723920.BPW Public Utilities BPW 6,597.37
723920.GAS Public Utilities Natural Gas 4,035.64
723955 Misc. General 0
Division 3W - Waverly Fire Station Totals $26,162.71
Department 345 - Combined Public Safety Totals $10,623,707.44
EXPENSE TOTALS $10,623,707.44
Fund 101 - General Fund TotalsREVENUE TOTALS $378,593.50
EXPENSE TOTALS $10,623,707.44
Fund 101 - General Fund Totals ($10,245,113.94)
Fund 275 - Criminal Justice Training
Department 000 - General Revenues440535 Criminal Justice Training PA 302 10,834.14
Department 000 - General Revenues Totals $10,834.14
REVENUE TOTALS $10,834.14
Department 321 - Police Training723960 Educ&Training General 5,786.05
723960.5 Educ&Training Dues-West Mich Trng Consortium 3,689.85
Department 321 - Police Training Totals $9,475.90
EXPENSE TOTALS $9,475.90
Fund 275 - Criminal Justice Training TotalsREVENUE TOTALS $10,834.14
EXPENSE TOTALS $9,475.90
Fund 275 - Criminal Justice Training Totals $1,358.24
Fund 595 - Police Employees Benefit
Department 000 - General Revenues460608 Employee Assistance Fee General 2,866.00
460647.4 Sales Sales of Merchandise-NonTaxable 188.52
480665 Investment Income General 11.2
480665.X Investment Income Market Adjustment -0.25
490675.X Private Donations Contribution-Xmas Party 2,713.00
Department 000 - General Revenues Totals $5,778.47
REVENUE TOTALS $5,778.47
Department 889 - Employees Coffee Shop721740 Operating Supplies General 2,435.15
723969 Employee Benefits General 175
723969.XMAS Employee Benefits Christmas Gathering 3,113.00
Department 889 - Employees Coffee Shop Totals $5,723.15
EXPENSE TOTALS $5,723.15
Fund 595 - Police Employees Benefit TotalsREVENUE TOTALS $5,778.47
EXPENSE TOTALS $5,723.15
Fund 595 - Police Employees Benefit Totals $55.32
Fund 663 - Fire Vehicles & Equipment
Department 000 - General Revenues520665 Investment Income General 1,362.25
520665.X Investment Income Market Adjustment 2.08
570673 Gain (Loss) on Disposal of Assets -2,888.16
620XFR.101 Transf fr Other Funds Transfer from General Fund 90,000.00
Department 000 - General Revenues Totals $88,476.17
REVENUE TOTALS $88,476.17
Department 592 - Fire Vehicle/Equipment730977 Machinery & Equipment General 0
$88,476.17
EXPENSE TOTALS $89,921.85
760968 Depreciation Expense 89,921.85
Department 592 - Fire Vehicle/Equipment Totals $89,921.85
EXPENSE TOTALS $89,921.85
Net Grand Totals
Fund 663 - Fire Vehicles & Equipment TotalsREVENUE TOTALS
Fund 663 - Fire Vehicles & Equipment Totals ($1,445.68)
-207-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
$391,682.20 $464,810.00 $465,444.00 $434,710.00 $492,710.00
$10,814,020.40 $11,180,218.00 $10,853,850.00 $10,550,967.00 $10,402,912.00 ($10,422,338.20) ($10,715,408.00) ($10,388,406.00) ($10,116,257.00) ($9,910,202.00)
REVENUE GRAND TOTALS $483,682.28
EXPENSE GRAND TOTALS $10,728,828.34
Net Grand Totals ($10,245,146.06)
-208-
TRANSPORTATION
INTRODUCTION
GROUP MISSION STATEMENT
The Transportation Group has responsibility for all activities related to the provision, maintenance and upgrade of transportation related systems, facilities, and operations within the community. The overall objective is to provide a quality, efficient and diversified transportation network that includes the maintenance and enhancement of the City’s streets, alleys, sidewalks, storm drain systems, air, rail, and bus services.
GROUP ORGANIZATIONAL STRUCTURE
-209-
TRANSPORTATION
$- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000
Us
es
Do
lla
rsTotal Uses by Department $12,904,864
Taxes15.9% Licenses & Permits
0.7%
Intergovernmental45.9%
Interest & Rents17.9%
Transfers fr. Other Funds5.7%
Charges for Services4.7%
Gen Revenues9.2% Funding Sources
Working Wages11.8%
Benefits & NonWorking Wages5.9%
Mandatory Employer Costs1.4%
Other18.1%
Contractual3.3%
Suppl/Maint.9.6%
Capital Outlay6.2%
Depreciation7.6%
Transfers to Other Funds36.1%
Funding Uses
-210-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUND TYPES - General 1,310,363$ 1,241,929$ 1,221,004$ 1,200,656$ 1,323,951$ 1,316,650$ Special Revenue 7,027,992 11,410,495 7,574,887 7,102,377 7,716,040 7,908,396 Enterprise 616,189 702,035 632,376 615,555 633,205 632,815 Internal Service 2,883,169 3,287,040 3,255,610 3,050,065 3,407,119 3,047,003
TOTAL - ALL FUND TYPES 11,837,713$ 16,641,499$ 12,683,877$ 11,968,653$ 13,080,315$ 12,904,864$
FUNDING SOURCES - Taxes & Special Assessments 1,632,870$ 1,777,648$ 1,840,245$ 1,777,220$ 1,835,688$ 1,835,688$ Licenses & Permits 65,038 60,060 65,500 77,000 81,000 81,000 Intergovernmental 3,539,915 4,256,358 4,790,572 4,936,216 5,104,556 5,309,556 Charges for Services 370,108 346,471 386,548 384,155 398,305 398,305 Fines & Forfeits 50 36 100 50 100 100 Interest & Rents 2,114,521 2,056,682 2,017,387 2,013,820 2,074,568 2,074,568 Other 72,937 179,789 102,500 81,050 139,500 139,500 Transfers In 852,635 2,119,792 1,346,054 1,503,289 653,351 658,785
TOTAL SOURCES 8,648,074$ 10,796,836$ 10,548,906$ 10,772,800$ 10,287,068$ 10,497,502$
FUNDING USES - Personnel Services - * Salaries & Wages - Working 1,273,896$ 1,229,032$ 1,542,065$ 1,357,773$ 1,513,120$ 1,513,120$ * Benefits - Incl. NonWorking Wages 856,968 777,354 716,389 706,187 771,431 764,954 * Mandatory Employer Costs 133,666 130,695 174,284 153,894 178,113 175,363 Other Current Expenditures - * Supplies / Maintenance 1,371,769 1,128,714 1,371,165 1,159,915 1,239,265 1,239,265 * Contractual 308,047 279,297 403,550 417,335 423,700 423,900 * Other 2,316,792 2,223,868 2,323,326 2,234,049 2,382,905 2,346,125 Capital Outlay 494,768 1,024,170 869,000 885,200 1,115,700 793,700 Transfers Out 4,111,753 8,888,447 4,286,798 4,068,750 4,470,531 4,662,887 Depreciation Expense 970,055 959,922 997,300 985,550 985,550 985,550
TOTAL USES 11,837,713$ 16,641,499$ 12,683,877$ 11,968,653$ 13,080,315$ 12,904,864$
Personnel Services Total Amount 2,264,529$ 2,137,081$ 2,432,738$ 2,217,854$ 2,462,664$ 2,453,437$ * Full-Time Positions 25.20 26.16 27.16 27.40 27.40 27.40 * Part-Time Positons @ F.T.E. 3.45 3.50 3.65 3.40 3.60 3.60
TRANSPORTATION
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
- - G R O U P S T A F F I N G T O T A L S - -
- - G R O U P F U N D I N G U S E S A C R O S S F U N D S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
-211-
TRANSPORTATION
DEPARTMENT MISSION STATEMENT
To maintain and enhance the City’s street system, alleys, sidewalks, and storm drain systems by providing street maintenance equipment and human resources, and provide design and construction administration services for City capital projects so as to provide a transportation network essential to maintain the commercial, industrial and residential base of the City. Represent the City’s interest in road, sidewalk, drainage, and transportation matters as may be directed in metropolitan and regional planning forums, in the negotiation and administration of transportation contracts between the City and the Michigan Department of Transportation (MDOT), and in the administration of funding provided under county, state, and federal programs. Provide recordkeeping for the transit related facilities and capital assets owned by the City of Holland. Provide and maintain vehicles and equipment for use by various General City Departments and maintain a financing mechanism for the planned replacement of said vehicles and equipment.
ACTION PLAN
Work with the Macatawa Area Coordinating Council (MACC) on a City traffic study that includes downtown and evaluation of one-way pairs. In addition, include non-motorized considerations as well as truck routes. Target Expense $25,000 (City participation). Complete in 2018.
Continue to place high importance on non-motorized improvements within the City. Increase annual concrete sidewalk restoration program and continue to resurface HMA pathways. Proceed with sidewalk infill where appropriate. Complete by June 2018.
Complete the design for the reconstruction of Lincoln Avenue between 32nd Street and US-31 in addition to the reconstruction of Hope Avenue between 16th Street and Paw Paw Drive. Both Lincoln and Hope Avenue have opportunities for sidewalk infill. Ready to bid, winter 2017/2018.
Procure asset management software to track complaints and work completed by street crews. Work with Roadsoft to beta test and develop software. Target $20,000 deduct (avoid purchasing separate software). Complete by the end of calendar year 2018.
Complete the survey and design of the reconstruction of 6th Street between Columbia Avenue and River Avenue and include College Avenue between 8th Street and 6th Street. Target expense $50,000. Complete by spring of 2018.
Procure full size scanner/plotter/copier combo machine to replace existing plotter and
copier devices in order to improve efficiency of file sharing our full size plan sheets and begin to electronically archive full size plan sheets. Target Expense $10,000. Complete by end of Calendar year 2017.
-212-
TRANSPORTATION
STREETS DIVISION
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Total Mileage of Street System Maintained(Does Not Include State Trunkline Miles) 148.97 148.97 149.25 149.35
Mileage per MDOT Act 51 Approved Map:Major Streets 56.88 56.88 56.88 56.88Local Streets 92.09 92.09 92.37 92.47
Street Cut Permits Issued For Utility Repair or New Construction 266 366 350 375
Amount of Asphalt Used for Street Patching and Repairing 1,270 1,971 2,000 2,000(in Tons - Reflects February to February)
Amount of Salt Used for Winter Road Maintenance (in Tons) 2,045 3,112 2,500 2,500Calendar Year 2015
Amount Liquid Deicing Used for Winter Road Maintenance (in Gallons) 16,680 24,507 20,000 20,000Calendar Year 2015
Number of Street Sweeper Hours Operated 1,540 2,328 2,000 2,000(Reflects February to February)
CY2015 CY2016 CY2017 CY2018Actual Actual Projected Projected
Fall Leaf Pickup:Streets Division Costs (Personnel and Equipment) $135,422 $134,620 $130,000 $130,000Removal Costs $29,137 $31,959 $40,000 $50,000Number of Hours Worked by Streets Division Personnel 2,200 2,200 2,100 2,100
Spring Cleanup:Streets Division Costs (Personnel and Equipment) $59,010 $58,323 $60,000 $62,000Removal Costs $10,197 $17,057 $25,000 $30,000Number of Hours Worked by Streets Division Personnel 956 923 950 950
PERFORMANCE MEASURES
Wor
kloa
d
-213-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 6,574$ 8,721$ 8,500$ 7,000$ 8,500$ 8,500$
Licenses & Permits 525 1,725 500 2,000 2,000 2,000
Fines & Forfeits 50 36 100 50 100 100
Interest & Rents 170,000 180,000 187,200 187,200 196,560 196,560
General Fund Operating Revenues 949,550 856,196 810,830 833,517 912,585 905,476
TOTAL SOURCES 1,126,698$ 1,046,678$ 1,007,130$ 1,029,767$ 1,119,745$ 1,112,636$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 165,144$ 158,047$ 196,000$ 181,948$ 199,200$ 199,200$
* Benefits - Incl. NonWorking Wages 127,677 69,692 4,353 5,429 49,809 45,250
* Mandatory Employer Costs 30,559 30,929 36,580 35,263 41,245 38,495
Other Current Expenditures -
* Supplies / Maintenance 30,438 41,660 43,240 61,690 64,290 64,290
* Contractual Expenditures 74,692 83,537 102,550 96,785 105,700 105,900
* Other 698,189 662,813 624,407 648,652 659,501 659,501
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 1,126,698$ 1,046,678$ 1,007,130$ 1,029,767$ 1,119,745$ 1,112,636$
Personnel Services Total Amount 323,380$ 258,668$ 236,933$ 222,640$ 290,254$ 282,945$
Full-Time Positions 15.65 15.65 16.65 16.65 16.65 16.65
Part-Time Positions @ F.T.E. 1.10 1.10 1.10 1.05 1.00 1.00
NOTE: The majority of time for these positions is charged directly to the two Motor Vehicle Highway Funds.
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
TRANSPORTATION
GENERAL FUND - STREETS DIVISION
-214-
TRANSPORTATION
MANAGEMENT & ENGINEERING
CY-15 CY-16 CY-17 CY-18Actual Actual Projected Projected
Construction Projects in Process (Calendar) 11 11 14 10
Total Miles of Streets Reconstructed (Calendar) 2.44 1.43 2.00 1.16
Total Miles of Streets Resurfaced (Calendar) 0.88 5.53 5.72 7.77
Total Miles of Path Construction or Resurfacing (Calendar) 1.00 0.75 1.40 0.75
Sidewalk Repair Activities in Square Feet (Calendar) 107,078 100,000 150,000 150,000
Wor
kloa
d
PERFORMANCE MEASURES
-215-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental - 0 -$ - 0 -$ - 0 -$ 50,000$ - 0 -$ 50,000$
Charges for Services - 0 - 2,016 2,000 2,000 2,000 2,000
General Fund Operating Revenues 183,665 193,235 211,874 118,889 202,206 152,014
TOTAL SOURCES 183,665$ 195,251$ 213,874$ 170,889$ 204,206$ 204,014$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 81,498$ 100,531$ 137,000$ 90,700$ 114,400$ 114,400$
* Benefits - Incl. NonWorking Wages 46,737 46,687 27,235 34,975 36,353 36,161
* Mandatory Employer Costs 8,562 10,206 14,025 10,150 12,240 12,240
Other Current Expenditures -
* Supplies / Maintenance 1,872 3,192 2,250 2,100 2,450 2,450
* Contractual 13,615 2,233 2,000 2,000 2,000 2,000
* Other 31,380 32,402 31,364 30,964 36,763 36,763
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 183,665$ 195,251$ 213,874$ 170,889$ 204,206$ 204,014$
Personnel Services Total Amount 136,798$ 157,424$ 178,260$ 135,825$ 162,993$ 162,801$
Full-Time Positions 2.35 3.35 3.35 3.35 3.35 3.35
Part-Time Positions @ F.T.E. 0.30 0.30 0.35 0.25 0.40 0.40
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
TRANSPORTATION
GENERAL FUND - MANAGEMENT & ENGINEERING
-216-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental 2,460,808$ 2,731,866$ 2,836,600$ 3,090,850$ 3,147,500$ 3,297,500$
Licenses & Permits 20,456 21,382 25,000 30,000 32,000 32,000
Interest & Rents 17,717 27,353 5,000 200 1,000 1,000
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 2,498,981$ 2,780,601$ 2,866,600$ 3,121,050$ 3,180,500$ 3,330,500$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 316,644$ 266,221$ 362,725$ 311,150$ 376,150$ 376,150$
* Benefits - Incl. NonWorking Wages 215,639 193,266 234,250 227,850 238,550 238,550
* Mandatory Employer Costs 27,009 22,425 35,610 29,325 37,525 37,525
Other Current Expenditures -
* Supplies / Maintenance 248,700 212,507 258,500 207,500 226,500 226,500
* Contractual 139,934 146,112 224,600 240,650 210,200 210,200
* Other 459,628 421,590 450,750 441,900 451,900 451,900
Transfers Out 1,320,400 3,995,834 1,336,054 1,231,849 1,460,531 1,710,531
TOTAL USES 2,727,954$ 5,257,955$ 2,902,489$ 2,690,224$ 3,001,356$ 3,251,356$
INCREASE (DECREASE) (228,973)$ (2,477,354)$ (35,889)$ 430,826$ 179,144$ 79,144$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 2,498,987 21,633 (14,256) 452,459 631,603 531,603
TOTAL FUND EQUITY 2,498,987$ 21,633$ (14,256)$ 452,459$ 631,603$ 531,603$
NOTE: The time of several positions listed under General Fund - Street O&M Dept 'Staffing' is charged to this fund.
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
TRANSPORTATION
MOTOR VEHICLE HIGHWAY MAJOR STREETS
-217-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental 629,883$ 706,110$ 738,000$ 749,500$ 805,350$ 805,350$
Licenses & Permits 44,057 36,953 40,000 45,000 47,000 47,000
Interest & Rents 1,143 1,422 1,000 800 1,000 1,000
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In 588,900 525,374 699,980 600,775 608,675 608,675
TOTAL SOURCES 1,263,983$ 1,269,859$ 1,478,980$ 1,396,075$ 1,462,025$ 1,462,025$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 320,350$ 306,590$ 394,400$ 332,900$ 370,900$ 370,900$
* Benefits - Incl. NonWorking Wages 215,547 228,218 256,705 247,000 243,900 243,900
* Mandatory Employer Costs 27,582 25,584 37,675 31,225 37,025 37,025
Other Current Expenditures -
* Supplies / Maintenance 225,039 216,758 237,500 232,000 236,000 236,000
* Contractual 52,195 37,883 65,600 68,850 96,600 96,600
* Other 423,268 454,828 487,100 484,100 477,600 477,600
Transfers Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
FUNDING USES - TOTALS 1,263,981$ 1,269,861$ 1,478,980$ 1,396,075$ 1,462,025$ 1,462,025$
INCREASE (DECREASE) 2$ (2)$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 2,002 2,000 2,000 2,000 2,000 2,000
TOTAL FUND EQUITY 2,002$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$
NOTE: The time of several positions listed under General Fund - Street O&M Dept 'Staffing' is charged to this fund.
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
TRANSPORTATION
MOTOR VEHICLE HIGHWAY LOCAL STREETS
-218-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental 449,224$ 453,706$ 450,000$ 450,000$ 450,000$ 455,000$
Interest & Rents 3,577 4,128 4,000 4,000 4,000 4,000
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 452,801$ 457,834$ 454,000$ 454,000$ 454,000$ 459,000$
FUNDING USES -
Transfers Out 504,609$ 532,936$ 375,000$ 178,651$ 650,000$ 650,000$
Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 504,609$ 532,936$ 375,000$ 178,651$ 650,000$ 650,000$
INCREASE (DECREASE) (51,808)$ (75,102)$ 79,000$ 275,349$ (196,000)$ (191,000)$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 483,036 407,934 486,934 683,283 487,283 492,283
TOTAL FUND EQUITY 483,036$ 407,934$ 486,934$ 683,283$ 487,283$ 492,283$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
TRANSPORTATION
ALLEGAN COUNTY ROAD TAX FUND
-219-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental - 0 -$ 334,374$ 330,000$ 347,600$ 350,000$ 350,000$
Interest & Rents - 0 - - 0 - 1,000 500 500 500
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES - 0 -$ 334,374$ 331,000$ 348,100$ 350,500$ 350,500$
FUNDING USES -
Transfers Out - 0 -$ 330,000$ 330,000$ 330,000$ 350,000$ 350,000$
TOTAL USES - 0 -$ 330,000$ 330,000$ 330,000$ 350,000$ 350,000$
INCREASE (DECREASE) - 0 -$ 4,374$ 1,000$ 18,100$ 500$ 500$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved - 0 - 4,374 5,374 22,474 22,974 22,974
TOTAL FUND EQUITY - 0 -$ 4,374$ 5,374$ 22,474$ 22,974$ 22,974$
Positions: Not Applicable
TRANSPORTATION
OTTAWA COUNTY ROAD TAX FUND
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - S T A F F I N G - -
-220-
TRANSPORTATION
STREET IMPROVEMENTS RESERVE FUND
FUND MISSION STATEMENT
This fund is established to provide a reserve account, built up by an annual appropriation augmented by investment income, to be used to help fund major street and bridge infrastructure improvement projects that might not otherwise be possible out of annual operating and state gas tax revenues. Allocations from this fund are made by Council, and may be used in conjunction with other funding sources in the undertaking of any street and infrastructure project.
ACTION PLAN
Provide funding to assist with the implementation of the Five-Year Street Improvement plan outlined in the Capital Improvements section of the budget.
To direct revenues from this fund toward capital improvements outlined in the Engineering and Street sections of the General Fund.
In November of 2015, the State of Michigan approved a series of bills aimed at increasing road funding. Many of these bills took effect on January 1, 2017 and included increases in vehicle registration fees and gas taxes to generate the additional revenue. As a result, road funding revenues from the State are expected to increase year over year through FY 2019 and possibly beyond. Current fund balances within our streets funds are very low, in part, as a result of the once in a generation opportunity to expand our snowmelt system with a series of construction projects downtown. With the downtown projects now concluded, the aim for our streets program is to maintain a 20 year life cycle on our street network (on average). This amounts to resurfacing or reconstructing at least 7 to 8 miles per year. Our plans for road construction over the next two years and beyond meets this threshold, with the ultimate goal of obtaining an average overall paser rating of 6 (good condition) for our entire street network. In addition, balances in our street funds need to be increased from their current low levels. Moving forward, the intent is to fulfill both of these goals, improving the condition of our street network and increase balances in our streets funds.
-221-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments 1,366,547$ 1,498,564$ 1,437,845$ 1,433,805$ 1,469,950$ 1,469,950$
Intergovernmental - 0 - 30,302 435,972 248,266 351,706 351,706
Interest & Rents 13,970 (18,917) - 0 - 2,000 3,000 3,000
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In 176,000 1,514,700 620,000 666,809 8,000 13,434
TOTAL SOURCES 1,556,517$ 3,024,649$ 2,493,817$ 2,350,880$ 1,832,656$ 1,838,090$
FUNDING USES -
Other Current Expenditures -
* Other - 0 -$ 132$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Transfers Out 2,270,544 3,805,458 2,245,744 2,328,250 2,010,000 1,810,000
TOTAL USES 2,270,544$ 3,805,590$ 2,245,744$ 2,328,250$ 2,010,000$ 1,810,000$
INCREASE (DECREASE) (714,027)$ (780,941)$ 248,073$ 22,630$ (177,344)$ 28,090$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 797,915 16,974 265,047 39,604 (137,740) 67,694
TOTAL FUND EQUITY 797,915$ 16,974$ 265,047$ 39,604$ (137,740)$ 67,694$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
TRANSPORTATION
STREET IMPROVEMENTS RESERVE FUND
-222-
TRANSPORTATION
DOWNTOWN SNOWMELT SYSTEM OPERATING FUND
FUND MISSION STATEMENT
To provide the downtown and downtown neighborhoods with a cost and operationally efficient Snowmelt system that enables a snow-free environment during the winter months to promote all uses of the downtown, both public and private.
ACTION PLAN Develop long-term snowmelt planning and financing strategy utilizing the downtown
snowmelt vision map developed by the planning, downtown and transportation staff. Complete in 2017.
Complete snowmelt distribution improvements along College Avenue between 7th and 8th Street. Includes extension of snowmelted sidewalk along east side and conversion of private system along west side. Target Expense $50,000. To be completed in 2017 ahead of 2017/2018 snowmelt season.
Plan ahead for next major construction project that will involve snowmelt improvements. Possibly reconstruction of 6th Street & College Avenue or reconstruction of Columbia Avenue south of 9th Street. 2017 and 2018 implementation.
-223-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments 166,339$ 174,653$ 297,750$ 244,115$ 261,138$ 261,138$
Interest & Rents 357 (76) - 0 - - 0 - 200 200
Other 21,388 - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In 46,600 39,538 26,074 35,608 36,676 36,676
TOTAL SOURCES 234,684$ 214,115$ 323,824$ 279,723$ 298,014$ 298,014$
FUNDING USES -
Other Current Expenditures -
* Contractual - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
* Other 260,904 197,953 242,674 179,177 242,659 242,659
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Debt Service Payments -
* Principal - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Interest & Fee Payments - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers Out - 0 - 16,200 - 0 - - 0 - - 0 - 142,356
TOTAL USES 260,904$ 214,153$ 242,674$ 179,177$ 242,659$ 385,015$
INCREASE (DECREASE) (26,220)$ (38)$ 81,150$ 100,546$ 55,355$ (87,001)$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 26,258 - 0 - 81,150 100,546 155,901 13,545
TOTAL FUND EQUITY 38$ - 0 -$ 81,150$ 100,546$ 155,901$ 13,545$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
TRANSPORTATION
DOWNTOWN SNOWMELT SYSTEM OPERATING FUND
-224-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Interest & Rents 1 1 1 1 1 1
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 1$ 1$ 1$ 1$ 1$ 1$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
* Mandatory Employer Costs - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Other Current Expenditures -
* Supplies / Maintenance - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Contractual - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - Depreciation Expense 24,539 24,539 24,550 24,550 24,550 24,550
TOTAL USES 24,539$ 24,539$ 24,550$ 24,550$ 24,550$ 24,550$
INCREASE (DECREASE) (24,538)$ (24,538)$ (24,549)$ (24,549)$ (24,549)$ (24,549)$
ENDING BALANCE -
Net Investment in Capital Assets 797,512$ 772,973$ 748,423$ 748,423$ 723,873$ 723,873$
Undesignated / Unreserved 7 8 9 9 10 10
TOTAL FUND EQUITY 797,519$ 772,981$ 748,432$ 748,432$ 723,883$ 723,883$
INCREASE (DECREASE) - - - - - - - 1$ 1$ 1$ 1$ 1$
ENDING BALANCE 7$ 8$ 9$ 9$ 10$ 10$
Positions: Not Applicable
TRANSPORTATION
DEPOT OPERATIONS FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-225-
TRANSPORTATION
MUNICIPAL AIRPORT FACILITIES AND MANAGEMENT FUND
FUND MISSION STATEMENT
To provide recordkeeping for the airport related property tax levy and capital assets. The West Michigan Airport Authority (WMAA) receives a contributory payment for property taxes collected.
ACTION PLAN
To account for property tax collections that the City levies on behalf of the West Michigan Airport Authority and pay those collections over to the Authority.
To account for City owned capital assets which are leased to the West Michigan Airport Authority.
-226-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments 99,984$ 104,431$ 104,650$ 99,300$ 104,600$ 104,600$
Charges for Services 18,309 18,661 28,473 28,405 41,055 41,055
Other - 0 - 92,000 - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 118,293$ 215,092$ 133,123$ 127,705$ 145,655$ 145,655$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 14,958$ 15,870$ 21,725$ 23,400$ 33,500$ 33,500$
* Benefits - Incl. NonWorking Wages 2,156 2,041 4,826 3,025 4,690 4,300
* Mandatory Employer Costs 1,190 1,237 1,900 1,830 2,715 2,715
Other Current Expenditures -
* Other 98,573 103,090 104,650 99,450 104,750 104,750
Capital Outlay - 0 - 92,000 - 0 - - 0 - - 0 - - 0 -
Depreciation Expense 461,005 449,538 461,000 461,000 461,000 461,000
TOTAL USES 577,882$ 663,776$ 594,101$ 588,705$ 606,655$ 606,265$
INCREASE (DECREASE) (459,589)$ (356,684)$ (460,978)$ (461,000)$ (461,000)$ (460,610)$
ENDING BALANCE -
Net Investment in Capital Assets 10,226,910$ 9,869,372$ 9,408,372$ 9,408,372$ 8,947,372$ 8,947,372$
Undesignated / Unreserved 1,413 2,267 2,289 2,267 2,267 2,657
TOTAL FUND EQUITY 10,228,323$ 9,871,639$ 9,410,661$ 9,410,639$ 8,949,639$ 8,950,029$
INCREASE (DECREASE) - 0 -$ 854$ 22$ - 0 -$ - 0 -$ 390$
ENDING BALANCE 1,413$ 2,267$ 2,289$ 2,267$ 2,267$ 2,657$
Personnel Services Total Amount 18,304$ 19,148$ 28,451$ 28,255$ 40,905$ 40,515$
Full-Time Positions 0.20 0.16 0.16 0.40 0.40 0.40
Part-Time Positions @ F.T.E. 0.35 0.35 0.35 0.40 0.40 0.40
TRANSPORTATION
MUNICIPAL AIRPORT FACILITIES MANAGEMENT FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - W O R K I N G C A P I T A L - -
- - F U N D E Q U I T Y - -
-227-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 328$ 252$ 275$ - 0 -$ - 0 -$ - 0 -$
Intergovernmental - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Interest & Rents 11 16 15 - 0 - - 0 - - 0 -
Other - 0 - 14 - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 339$ 282$ 290$ - 0 -$ - 0 -$ - 0 -$
FUNDING USES -
Personnel Services
* Salaries & Wages - Working - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
* Mandatory Employer Costs - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Other Current Expenditures -
* Supplies / Maintenance - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Contractual - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Other 328 252 275 - 0 - - 0 - - 0 -
Depreciation Expense 11,745 11,745 11,750 - 0 - - 0 - - 0 -
TOTAL USES 12,073$ 11,997$ 12,025$ - 0 -$ - 0 -$ - 0 -$
INCREASE (DECREASE) (11,734)$ (11,715)$ (11,735)$ - 0 -$ - 0 -$ - 0 -$
ENDING BALANCE -
Net Investment in Capital Assets 243,029$ 231,284$ 219,534$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 1,648 1,678 1,693 1,678 1,678 1,678
TOTAL FUND EQUITY 244,677$ 232,962$ 221,227$ 232,962$ 232,962$ 232,962$
INCREASE (DECREASE) 11$ 30$ 15$ - 0 -$ - 0 -$ - 0 -$ ENDING BALANCE 1,648$ 1,678$ 1,693$ 1,678$ 1,678$ 1,678$
Positions: Not Applicable
TRANSPORTATION
PUBLIC TRANSIT FACILITIES & MGMT SYSTEM FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - W O R K I N G C A P I T A L - -
- - F U N D E Q U I T Y - -
-228-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 1,305$ 1,362$ 1,400$ 1,350$ 1,350$ 1,350$
Interest & Rents 20 27 20 20 20 20
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 1,325$ 1,389$ 1,420$ 1,370$ 1,370$ 1,370$
FUNDING USES -
Other Current Expenditures -
* Supplies / Maintenance 481$ 364$ 500$ 500$ 500$ 500$
* Other 1,214 1,359 1,200 1,800 1,500 1,500
TOTAL USES 1,695$ 1,723$ 1,700$ 2,300$ 2,000$ 2,000$
INCREASE (DECREASE) (370)$ (334)$ (280)$ (930)$ (630)$ (630)$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 2,884 2,550 2,270 1,620 990 990
TOTAL FUND EQUITY 2,884$ 2,550$ 2,270$ 1,620$ 990$ 990$
INCREASE (DECREASE) (370)$ (334)$ (280)$ (930)$ (630)$ (630)$
ENDING BALANCE 2,884$ 2,550$ 2,270$ 1,620$ 990$ 990$
Positions: Not Applicable
TRANSPORTATION
TRANSPORTATION EMPLOYEES BENEFIT FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-229-
TRANSPORTATION
CENTRALIZED VEHICLE/EQUIPMENT
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
General Motor Pool:Vehicles 62 65 65 65Equipment 59 73 77 77Two Way Radios 34 37 37 37
Street:Vehicles 29 29 29 29Equipment 78 85 87 87Two Way Radios 47 47 47 47
Police:Vehicles 23 24 24 25
Macatawa Area Express:***Vehicles (Maintenance Only, not Purchased 29 38 38 38
in this Fund) (see footnote)
Fire:Vehicles (Maintenance Only, not Purchased in this Fund) 8 8 8 8
Total:Vehicles (not Including MAX or Fire) 114 118 118 118Equipment 137 158 164 164Two Way Radios 81 84 84 84
***FY17 & FY18 projected 34 buses & 4 support vehicles
PERFORMANCE MEASURES
Wor
kloa
d
-230-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 343,592$ 315,459$ 345,900$ 345,400$ 345,400$ 345,400$
Interest & Rents 1,907,725 1,862,728 1,819,151 1,819,099 1,868,287 1,868,287
Other 51,549 87,775 102,500 81,050 139,500 139,500
Transfers In 41,135 40,180 - 0 - 200,097 - 0 - - 0 -
TOTAL SOURCES 2,344,001$ 2,306,142$ 2,267,551$ 2,445,646$ 2,353,187$ 2,353,187$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 375,302$ 381,773$ 430,215$ 417,675$ 418,970$ 418,970$
* Benefits - Incl. NonWorking Wage 249,211 237,450 189,020 187,908 198,129 196,793
* Mandatory Employer Costs 38,764 40,314 48,494 46,101 47,363 47,363
Other Current Expenditures -
* Supplies / Maintenance 865,239 654,233 829,175 656,125 709,525 709,525
* Contractual 27,611 9,400 8,800 9,050 9,200 9,200
* Other 343,308 349,581 380,906 348,006 408,232 371,452
Capital Outlay 494,768 932,170 869,000 885,200 1,115,700 793,700
Transfers Out 16,200 208,019 - 0 - - 0 - - 0 - - 0 -
Depreciation Expense 472,766$ 474,100$ 500,000$ 500,000$ 500,000$ 500,000$
TOTAL USES 2,883,169$ 3,287,040$ 3,255,610$ 3,050,065$ 3,407,119$ 3,047,003$
TRANSPORTATION
CENTRALIZED VEHICLE / EQUIPMENT FUND
- - F U N D I N G S O U R C E S & U S E S - -
T h i s F u n d C o n t i n u e s O n N e x t P a g e
-231-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
INCREASE (DECREASE) (44,400)$ (48,728)$ (119,059)$ 280,781$ 61,768$ 99,884$
ENDING BALANCE -
Reserved for Asset Replacement 1,330,000$ 900,000$ 300,000$ 300,000$ 300,000$ 300,000$
Net Investment in Capital Assets 2,943,519 3,332,003 3,701,003 3,717,203 4,332,903 4,010,903
Undesignated / Unreserved 352,626 345,414 457,355 840,995 287,063 647,179
TOTAL FUND EQUITY 4,626,145$ 4,577,417$ 4,458,358$ 4,858,198$ 4,919,966$ 4,958,082$
INCREASE (DECREASE) 30,569$ (7,212)$ 111,941$ 495,581$ (553,932)$ (193,816)$
ENDING BALANCE 352,626$ 345,414$ 457,355$ 840,995$ 287,063$ 647,179$
Personnel Services Total Amount 663,277$ 659,537$ 667,729$ 651,684$ 664,462$ 663,126$
Full-Time Positions 7.00 7.00 7.00 7.00 7.00 7.00
Part-Time Positions @ F.T.E. 1.70 1.75 1.85 1.60 1.80 1.80
TRANSPORTATION
CENTRALIZED VEHICLE / EQUIPMENT FUND
- - S T A F F I N G - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
T h i s F u n d C o n t i n u e s F r o m P r e v i o u s P a g e
-232-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
1,725.00 500 2,000.00 2,000.00 2,000.00 6,471.55 6,000.00 4,500.00 6,000.00 6,000.00 2,249.84 2,500.00 2,500.00 2,500.00 2,500.00
0 100 50 100 100 36.53 0 0 0 0
$10,482.92 $9,100.00 $9,050.00 $10,600.00 $10,600.00
180,000.00 187,200.00 187,200.00 196,560.00 196,560.00 $180,000.00 $187,200.00 $187,200.00 $196,560.00 $196,560.00 $190,482.92 $196,300.00 $196,250.00 $207,160.00 $207,160.00
$190,482.92 $196,300.00 $196,250.00 $207,160.00 $207,160.00
0 0 50,000.00 0 50,000.00
2,016.00 2,000.00 2,000.00 2,000.00 2,000.00 $2,016.00 $2,000.00 $52,000.00 $2,000.00 $52,000.00
$192,498.92 $198,300.00 $248,250.00 $209,160.00 $259,160.00
59,600.54 74,600.00 70,000.00 75,500.00 75,500.00
1,992.33 6,800.00 4,000.00 5,000.00 5,000.00 28,391.95 24,000.00 24,000.00 24,000.00 24,000.00
-35,000.00 -38,000.00 -38,000.00 -39,000.00 -39,000.00 327.99 0 500 0 0 327.41 0 500 0 0
94,779.09 102,700.00 102,700.00 105,950.00 105,950.00 24,943.68 26,650.00 26,650.00 27,500.00 27,500.00 16,698.27 0 14,000.00 10,000.00 10,000.00 1,416.34 0 500 0 0
180,180.33 192,459.00 192,575.00 222,075.00 217,516.00 11,616.12 12,325.00 12,350.00 13,795.00 13,795.00 5,400.00 4,500.00 4,500.00 4,500.00 4,500.00 1,391.87 1,432.00 1,375.00 1,432.00 1,432.00
164,553.39 90,000.00 60,000.00 85,600.00 85,600.00 5,449.41 5,633.00 5,400.00 5,407.00 5,407.00
520.1 504 450 450 450 8,309.03 0 0 0 0
-525,097.38 -525,000.00 -515,000.00 -525,000.00 -525,000.00 17,179.47 17,900.00 18,200.00 20,000.00 18,950.00
114.23 300 100 150 150 4,091.51 5,500.00 5,000.00 7,000.00 5,300.00
407.48 500 600 500 500 287.48 400 200 400 400
2,166.38 1,500.00 3,000.00 3,000.00 3,000.00 2,522.85 2,950.00 3,200.00 3,500.00 3,500.00
75 200 200 200 200 591.7 650 700 700 700
158.16 200 200 200 200 0 300 300 300 300 0 150 75 100 100
1,717.70 1,600.00 1,800.00 1,800.00 1,800.00 10,440.00 11,000.00 11,000.00 11,000.00 11,000.00
0 10,000.00 10,000.00 11,000.00 11,000.00 10,350.00 12,650.00 12,650.00 14,800.00 14,800.00
0 1,600.00 1,600.00 11,800.00 11,800.00 1,200.00 1,400.00 1,400.00 1,450.00 1,450.00 6,703.87 4,195.00 3,500.00 4,480.00 4,480.00 7,552.00 5,652.00 5,652.00 6,036.00 6,036.00
543.85 300 300 300 300 0 0 0 0 0
2,210.22 2,060.00 1,500.00 1,935.00 1,935.00 439 500 500 500 500
$114,551.37 $60,110.00 $48,177.00 $118,360.00 $111,051.00
32.24 0 46 0 0
Account Account Description 2015 Actual Amount
Fund 101 - General Fund
Department 441 - Streets
Division 1 - Unallocated
Program 0 - Operations410452.R Right of Way Permit Temporary Use 525
460630 Street Dept Services General 4,228.93
460630.H Street Dept Services Holland Twp Shared Bridge 2,344.97
470657.3 Ordinance Fines Civil Infractions 50
490685.2 Recoveries Other Parties 0
Program 0 - Operations Totals $7,148.90
Program 1 - Transportation Facility480669.6 Rental Central Vehicle Maintenance 170,000.00
Program 1 - Transportation Facility Totals $170,000.00
Division 1 - Unallocated Totals $177,148.90
Department 441 - Streets Totals $177,148.90
Department 447 - Transp Management/Engineering430502 State Grant General 0
460632.1 Fees-Egineering Stormwater Review Fee 0
Department 447 - Transp Management/Engineering Totals $0.00
REVENUE TOTALS $177,148.90
Department 441 - Streets
Division 1 - Unallocated
Program 0 - Operations710701 Payroll-Regular General 56,786.28
710701.11 Payroll-Regular Compensatory Time 6,966.90
710701.2 Payroll-Regular Non-Administrative 30,783.88
710701.MVH Payroll-Regular Credit Act 51 Admin -35,000.00
710707 Payroll-Temporary Help General 1,641.38
710709 Payroll-Overtime General 374.79
711702 Payroll-Vacation/PTO General 90,062.25
711703 Payroll-Holidays 24,233.36
711704 Payroll-Sick Time 3,086.28
711705 Payroll-Bereavement 1,813.79
711716.1 Insurance Health 160,756.38
711716.2 Insurance Dental 10,497.33
711716.3 Insurance Retiree 10,700.00
711717 Insurance-Life & AD&D 1,294.64
711718.1 Retirement Contribution MERS 240,071.68
711720 Insurance-Income Protection 5,014.59
711721 Employee Flex Spending Plan 560
711725 Compensated Absences Adjustment -826.54
711726.1 Leave & Benefits Credit -486,529.49
712715 Employer FICA/Medicare Contribution 16,888.92
712723 Unemployment Comp Insurance 731.95
712724 Workers Comp Insurance 3,664.83
721730 Postage General 436.5
721740 Operating Supplies General 0
721740.8 Operating Supplies Materials & Supplies 1,002.76
721744 Clothing General 2,943.61
721751 Licenses & Registrations 0
721752 Uniform Cleaning & Rental 725.22
721905 Photocopies/In-House Printing General 179.28
721934 Office Equipment Maintenance General 325.5
722801.9 Contr-Printing/Promo Printing 0
722803.6 Contr-Human Resources Drug/Alcohol Testing 1,788.45
722807.6 Contractual-Architect/Engineer Miss Dig Staking 10,440.00
722808.YMP Contr-Bldgs&Grnds Youth Connections Program 10,000.00
723814.1 Computer Costs Operations 11,200.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723860 Travel, Conf, Seminars General 2,418.88
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 7,557.00
723955 Misc. General 233.95
723955.PLAN Misc. Department Planning 1,218.07
723960 Educ&Training General 974.5
723961 Dues & Subscriptions General 434
Program 0 - Operations Totals $195,450.92
Program 1 - Transportation Facility712724 Workers Comp Insurance 39.49
City of HollandFY 2018 Budget Report
-233-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
0 40 40 40 40
1,770.29 3,500.00 3,600.00 3,800.00 3,800.00
19,236.90 13,500.00 13,500.00 13,500.00 13,500.00
525 2,000.00 1,000.00 1,500.00 1,500.00
166.21 6,000.00 10,000.00 6,000.00 6,000.00
0 400 400 400 400
5,533.09 6,000.00 6,000.00 6,000.00 6,000.00
15,987.00 19,500.00 19,500.00 19,500.00 19,500.00
2,309.43 1,900.00 1,900.00 2,000.00 2,000.00
3,987.88 3,700.00 3,700.00 3,800.00 3,800.00
1,920.00 2,500.00 2,500.00 2,650.00 2,650.00
187.98 250 250 250 250
27,547.79 17,000.00 25,000.00 25,000.00 25,000.00
16,644.38 25,100.00 17,000.00 20,000.00 20,000.00
$95,848.19 $101,390.00 $104,436.00 $104,440.00 $104,440.00
$210,399.56 $161,500.00 $152,613.00 $222,800.00 $215,491.00
1,557.43 0 4,500.00 0 0
0 3,500.00 0 4,000.00 4,000.00
84 0 80 0 0
991.58 0 3,000.00 0 0 0 3,000.00 0 3,000.00 3,000.00
2,141.93 0 6,500.00 0 0 0 4,875.00 0 5,250.00 5,250.00
186.92 0 550 0 0 0 500 0 535 535
59.03 0 200 0 0 0 155 0 200 200 0 1,500.00 1,000.00 1,500.00 1,500.00
1,699.03 4,000.00 6,500.00 4,000.00 4,000.00
$6,719.92 $17,530.00 $22,330.00 $18,485.00 $18,485.00
47,578.34 0 49,771.00 0 0
0 50,000.00 0 52,500.00 52,500.00
1,326.61 0 1,141.00 0 0
0 1,400.00 0 1,400.00 1,400.00 3,229.80 0 3,756.00 0 0
0 6,000.00 0 6,000.00 6,000.00 44,324.88 0 46,404.00 0 0
0 42,000.00 0 45,000.00 45,000.00 3,685.25 0 3,849.00 0 0
0 4,400.00 0 4,600.00 4,600.00 0 5 0 0 0
1,181.72 0 1,383.00 0 0 0 1,375.00 0 1,725.00 1,725.00
59.95 200 200 200 200 114.7 200 310 300 300
30,148.00 32,000.00 31,000.00 32,000.00 32,000.00 0 5,000.00 0 5,000.00 5,000.00
84,487.38 80,000.00 81,100.00 82,500.00 82,500.00
$216,136.63 $222,580.00 $218,914.00 $231,225.00 $231,225.00
22,638.84 0 29,000.00 0 0
0 29,000.00 0 30,000.00 30,000.00
93.76 0 0 0 0 19,747.03 0 25,150.00 0 0
0 21,750.00 0 22,500.00 22,500.00 1,598.98 0 2,200.00 0 0
0 2,200.00 0 2,300.00 2,300.00 514.9 0 760 0 0
0 675 0 850 850 144.69 0 0 0 0
0 100 0 0 0 229.4 200 200 0 200
17,057.41 15,000.00 15,000.00 17,000.00 17,000.00 36,581.13 40,000.00 40,000.00 40,000.00 40,000.00
$98,606.14 $108,925.00 $112,310.00 $112,650.00 $112,850.00
721740 Operating Supplies General 0
721740.8 Operating Supplies Materials & Supplies 3,214.40
721931 Bldg & Grnds Maint General 13,252.35
721932 Preventative Mechanical Maintanence General 0
721933 Equipment Maintenance General 4,062.21
721934 Office Equipment Maintenance General 0
722808 Contr-Bldgs&Grnds General 4,201.51
722808.1 Contr-Bldgs&Grnds Janitorial 19,199.00
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 1,754.58
723850 Communications Telephone 4,006.87
723850.CELL Communications Cellular 2,430.00
723910 Commercial Insurance Premiums General 244.17
723920.BPW Public Utilities BPW 26,442.27
723920.GAS Public Utilities Natural Gas 28,386.74
Program 1 - Transportation Facility Totals $107,233.59
Division 1 - Unallocated Totals $302,684.51
Division 2 - Non-Act 51 Programs
Program A - Alley Maintenance710701 Payroll-Regular General 1,986.04
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 0
710709 Payroll-Overtime General 2,186.94
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 3,260.95
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 301.98
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 85.26
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740 Operating Supplies General 0
723948 Equip & Vehicle Rental 3,609.62
Program A - Alley Maintenance Totals $11,430.79
Program B - Leaf Pickup710701 Payroll-Regular General 41,902.24
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 0
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 6,099.49
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 37,020.71
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 3,320.60
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 923.03
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 122.82
722801.908 Contr-Printing/Promo Publishing-News Media 320.18
722808.4 Contr-Bldgs&Grnds Disposal 16,377.04
722808.46 Contr-Bldgs&Grnds Hauling 0
723948 Equip & Vehicle Rental 69,167.90
Program B - Leaf Pickup Totals $175,254.01
Program C - Spring Cleanup710701 Payroll-Regular General 22,316.39
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 0
711726 Leave & Benefits General 17,201.47
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 1,566.51
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 444.06
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 0
721931 Bldg & Grnds Maint General 0
722801.908 Contr-Printing/Promo Publishing-News Media 114.7
722808.4 Contr-Bldgs&Grnds Disposal 10,496.72
723948 Equip & Vehicle Rental 36,693.97
Program C - Spring Cleanup Totals $88,833.82
Program F - Sidewalk Plowing
-234-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
0 7,500.00 0 7,000.00 7,000.00
3,300.45 0 4,000.00 0 0
0 0 0 0 0
0 3,000.00 0 3,000.00 3,000.00
3,465.81 0 4,500.00 0 0
765.19 0 0 0 0
0 5,000.00 0 5,000.00 5,000.00
2,870.92 0 4,000.00 0 0
667.39 0 6,950.00 0 0
0 9,375.00 0 9,000.00 9,000.00
751.71 0 925 0 0
0 1,200.00 0 1,150.00 1,150.00
181.15 0 280 0 0
0 375 0 425 425
0 0 250 250 250
22,573.92 30,000.00 21,000.00 30,000.00 30,000.00
$34,576.54 $56,450.00 $41,905.00 $55,825.00 $55,825.00
13,248.78 7,500.00 20,000.00 25,000.00 25,000.00
355,552.36 305,000.00 340,000.00 325,000.00 325,000.00
2,238.10 2,500.00 2,500.00 2,500.00 2,500.00
28,109.82 32,500.00 30,000.00 30,000.00 30,000.00
46,255.61 45,000.00 43,500.00 44,000.00 44,000.00
$445,404.67 $392,500.00 $436,000.00 $426,500.00 $426,500.00
0 0 200 0 0 0 200 0 300 300 0 0 175 0 0 0 150 0 225 225 0 0 15 0 0 0 15 0 25 25 0 0 5 0 0 0 5 0 10 10 0 1,000.00 1,000.00 1,000.00 1,000.00 0 500 500 500 500
$0.00 $1,870.00 $1,895.00 $2,060.00 $2,060.00
11,617.01 0 12,000.00 0 0
0 15,000.00 0 16,000.00 16,000.00
0 0 0 0 0
2,886.64 0 0 0 0
0 5,000.00 5,000.00 5,500.00 5,500.00
12,650.42 0 14,750.00 0 0
0 15,000.00 0 16,125.00 16,125.00
1,019.43 0 1,300.00 0 0
0 1,500.00 0 1,650.00 1,650.00
332.07 0 450 0 0
0 475 0 625 625
0 300 100 100 100
299.02 0 2,000.00 2,000.00 2,000.00
0 500 200 200 200
6,029.29 8,000.00 8,000.00 8,000.00 8,000.00
$34,833.88 $45,775.00 $43,800.00 $50,200.00 $50,200.00
$836,277.78 $845,630.00 $877,154.00 $896,945.00 $897,145.00
$1,046,677.34 $1,007,130.00 $1,029,767.00 $1,119,745.00 $1,112,636.00
93,921.79 129,400.00 82,200.00 105,200.00 105,200.00
454.31 0 2,500.00 0 0 5,997.00 7,600.00 5,800.00 9,200.00 9,200.00
157.42 0 200 0 0 17,574.89 23,643.00 23,650.00 24,950.00 24,950.00 5,568.96 7,564.00 7,400.00 7,500.00 7,500.00
0 0 0 0 0 768.01 0 0 0 0
20,660.62 22,175.00 21,075.00 23,383.00 23,191.00 1,360.27 1,575.00 1,575.00 1,658.00 1,658.00
750 750 750 750 750 228.12 288 325 350 350
12,382.91 10,000.00 8,950.00 11,500.00 11,500.00
710701.3 Payroll-Regular Allocated 0
710701.6 Payroll-Regular Park Plowing 6,304.31
710707 Payroll-Temporary Help General 2,829.58
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710707.5 Payroll-Temporary Help Temp Snow Removal 1,252.79
710709 Payroll-Overtime General 0
710709.3OT Payroll-Overtime Allocated Street/Parks 0
710709.6 Payroll-Overtime Sidewalk Plowing 6,303.80
711726 Leave & Benefits General 0
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 1,203.67
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 255.74
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 2,011.92
723948 Equip & Vehicle Rental 54,743.67
Program F - Sidewalk Plowing Totals $74,905.48
Program H - Street Light & Operations721926.3 Maintenance Pedestrian Lighting Mtce 678.45
723926 Street Lighting General 369,715.12
723926.BRG Street Lighting River Ave Bridge 2,155.13
723926.PED Street Lighting Pedestrian Lighting-Energy Cost 29,235.85
723926.TUN Street Lighting Tunnel 41,810.46
Program H - Street Light & Operations Totals $443,595.01
Program J - Street Signs (Non Act 51)710701 Payroll-Regular General 0
710701.3 Payroll-Regular Allocated 0
711726 Leave & Benefits General 0
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 0
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 0
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 0
723948 Equip & Vehicle Rental 0
Program J - Street Signs (Non Act 51) Totals $0.00
Program Z - Miscellaneous/Community710701 Payroll-Regular General 9,139.80
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 136
710709 Payroll-Overtime General 3,133.16
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 9,459.99
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 878.24
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 254.34
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 15.95
721926.3 Maintenance Pedestrian Lighting Mtce 1,466.61
721933 Equipment Maintenance General 0
723948 Equip & Vehicle Rental 5,510.71
Program Z - Miscellaneous/Community Totals $29,994.80
Division 2 - Non-Act 51 Programs Totals $824,013.91
Department 441 - Streets Totals $1,126,698.42
Department 447 - Transp Management/Engineering710701 Payroll-Regular General 77,441.51
710701.11 Payroll-Regular Compensatory Time 344.88
710707 Payroll-Temporary Help General 3,510.00
710709 Payroll-Overtime General 201.81
711702 Payroll-Vacation/PTO General 15,305.49
711703 Payroll-Holidays 5,223.28
711704 Payroll-Sick Time 3,147.03
711705 Payroll-Bereavement 731.23
711716.1 Insurance Health 18,057.01
711716.2 Insurance Dental 1,228.55
711716.3 Insurance Retiree 1,150.00
711717 Insurance-Life & AD&D 194.29
711718.1 Retirement Contribution MERS 14,225.88
-235-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
916.33 1,240.00 1,250.00 1,262.00 1,262.00 5,819.47 0 0 0 0
-19,342.22 -40,000.00 -30,000.00 -35,000.00 -35,000.00 9,493.59 12,925.00 9,375.00 11,200.00 11,200.00
24.59 75 25 40 40 687.75 1,025.00 750 1,000.00 1,000.00
49 200 100 200 200 2,796.10 1,300.00 1,500.00 1,500.00 1,500.00
175 100 100 100 100 171.85 150 150 150 150
0 500 250 500 500 2,232.50 2,000.00 2,000.00 2,000.00 2,000.00
13,500.00 16,950.00 16,950.00 20,850.00 20,850.00 5,562.67 0 0 0 0 1,100.00 1,400.00 1,400.00 1,600.00 1,600.00
756.86 700 700 700 700 1,237.90 1,800.00 1,800.00 1,800.00 1,800.00
885 800 500 1,600.00 1,600.00 8,689.00 8,514.00 8,514.00 8,313.00 8,313.00
0 100 100 100 100 215 600 500 1,000.00 1,000.00 456 500 500 800 800
$195,250.69 $213,874.00 $170,889.00 $204,206.00 $204,014.00
$1,241,928.03 $1,221,004.00 $1,200,656.00 $1,323,951.00 $1,316,650.00
$192,498.92 $198,300.00 $248,250.00 $209,160.00 $259,160.00
$1,241,928.03 $1,221,004.00 $1,200,656.00 $1,323,951.00 $1,316,650.00
($1,049,429.11) ($1,022,704.00) ($952,406.00) ($1,114,791.00) ($1,057,490.00)
21,381.70 25,000.00 30,000.00 32,000.00 32,000.00
0 0 150,000.00 0 150,000.00
2,563,842.83 2,712,600.00 2,806,850.00 3,008,500.00 3,008,500.00 26,843.10 0 0 0 0
137,585.51 120,000.00 130,000.00 135,000.00 135,000.00 3,594.35 4,000.00 4,000.00 4,000.00 4,000.00
21,594.25 5,000.00 200 1,000.00 1,000.00 5,759.05 0 0 0 0
$2,780,600.79 $2,866,600.00 $3,121,050.00 $3,180,500.00 $3,330,500.00
$2,780,600.79 $2,866,600.00 $3,121,050.00 $3,180,500.00 $3,330,500.00
18,417.00 0 19,000.00 0 0
0 20,000.00 0 20,000.00 20,000.00
$18,417.00 $20,000.00 $19,000.00 $20,000.00 $20,000.00
23,947.15 0 28,600.00 0 0
0 42,000.00 0 43,000.00 43,000.00
136 0 300 0 0
0 300 0 300 300
141.15 0 500 0 0
0 500 0 500 500 20,868.73 0 25,250.00 0 0
0 31,875.00 0 32,650.00 32,650.00 1,682.46 0 2,200.00 0 0
0 3,275.00 0 3,350.00 3,350.00 339.94 0 750 0 0
0 1,000.00 0 1,250.00 1,250.00 29,787.79 40,000.00 30,000.00 30,000.00 30,000.00 37,172.30 35,000.00 42,300.00 40,000.00 40,000.00
19,916.00 26,000.00 16,000.00 26,000.00 26,000.00
$133,991.52 $179,950.00 $145,900.00 $177,050.00 $177,050.00
8,399.45 0 13,500.00 0 0
0 17,500.00 0 18,000.00 18,000.00
38 0 200 0 0
0 200 0 200 200 0 0 200 0 0
711720 Insurance-Income Protection 843.14
711725 Compensated Absences Adjustment 5,772.86
711726.1 Leave & Benefits Credit -19,141.41
712715 Employer FICA/Medicare Contribution 7,986.82
712723 Unemployment Comp Insurance 69.04
712724 Workers Comp Insurance 506.15
721730 Postage General 104.3
721740.8 Operating Supplies Materials & Supplies 1,646.97
721751 Licenses & Registrations 0
721905 Photocopies/In-House Printing General 121.07
721934 Office Equipment Maintenance General 0
722807.5 Contractual-Architect/Engineer Engineering 13,615.00
723814.1 Computer Costs Operations 20,600.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 924.53
723850.CELL Communications Cellular 1,086.26
723860 Travel, Conf, Seminars General 225
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 8,305.00
723955 Misc. General 0
723960 Educ&Training General 40
723961 Dues & Subscriptions General 199
Department 447 - Transp Management/Engineering Totals $183,664.69
EXPENSE TOTALS $1,310,363.11
Fund 101 - General Fund TotalsREVENUE TOTALS $177,148.90
EXPENSE TOTALS $1,310,363.11
Fund 101 - General Fund Totals ($1,133,214.21)
Fund 202 - MVH Major Street
Department 000 - General Revenues410452 Right of Way Permit Working 20,456.10
430502 State Grant General 0
440547 Gas & Weight Tax General 2,314,354.85
440547.SNOW Gas & Weight Tax ACT 51 Snow Payment 40,599.54
440677 State Metro Act Mtce Fee 102,043.27
440678 Trunkline Maintenance 3,809.65
480665 Investment Income General 18,117.41
480665.X Investment Income Market Adjustment -399.97
Department 000 - General Revenues Totals $2,498,980.85
REVENUE TOTALS $2,498,980.85
Department 462 - Admin, Engineering, Recordkeepin710701.1 Payroll-Regular Admin 18,442.00
710701.3A Payroll-Regular Allocated-Admin Street/Eng 0
Department 462 - Admin, Engineering, Recordkeepin Totals $18,442.00
Department 463 - MVH Streets Maint.
Division 109 - Road & Street Surfacing710701 Payroll-Regular General 29,559.11
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 120.5
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 390.49
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 24,138.83
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 2,110.01
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 593.18
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 29,432.87
722809 Contractual-Misc General 34,533.25
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 27,760.19
Division 109 - Road & Street Surfacing Totals $148,638.43
Division 110 - Pavement Cuts710701 Payroll-Regular General 12,961.98
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 52.5
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 0
-236-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
0 200 0 200 200 6,207.26 0 10,575.00 0 0
0 13,275.00 0 13,650.00 13,650.00 507 0 1,025.00 0 0
0 1,350.00 0 1,425.00 1,425.00 23.64 0 375 0 0
0 425 0 525 525 7,431.61 10,000.00 8,000.00 8,000.00 8,000.00
0 1,000.00 1,000.00 1,000.00 1,000.00 5,396.73 9,000.00 7,000.00 7,000.00 7,000.00
50 0 0 0 0
$28,053.69 $52,950.00 $41,875.00 $50,000.00 $50,000.00
19,038.59 0 16,200.00 0 0
0 17,200.00 0 18,000.00 18,000.00
1,349.63 0 2,500.00 0 0 0 2,500.00 0 2,650.00 2,650.00 0 0 200 0 0 0 200 0 200 200
16,398.80 0 14,225.00 0 0 0 13,050.00 0 13,650.00 13,650.00
1,391.76 0 1,425.00 0 0 0 1,525.00 0 1,600.00 1,600.00 0 10 0 0 0
385.42 0 475 0 0 0 475 0 600 600
6,447.81 3,000.00 3,000.00 3,000.00 3,000.00 0 500 250 500 500
5,393.00 2,500.00 4,000.00 4,000.00 4,000.00
22,789.00 21,000.00 20,000.00 20,000.00 20,000.00
$73,194.01 $61,960.00 $62,275.00 $64,200.00 $64,200.00
43,413.20 0 45,000.00 0 0
0 63,000.00 0 56,000.00 56,000.00
3,441.50 0 3,200.00 0 0
0 4,200.00 0 3,300.00 3,300.00
432.07 0 600 0 0
0 800 0 800 800
37,921.73 0 39,550.00 0 0
0 47,850.00 0 42,600.00 42,600.00
3,415.86 0 3,625.00 0 0
0 5,200.00 0 4,600.00 4,600.00
0 25 0 0 0
1,006.84 0 1,200.00 0 0
0 1,600.00 0 1,725.00 1,725.00
8,614.82 8,000.00 8,000.00 8,000.00 8,000.00
1,450.00 20,000.00 20,000.00 30,000.00 30,000.00
67,387.04 75,000.00 75,000.00 75,000.00 75,000.00
2,000.00 2,000.00 2,000.00 2,000.00 2,000.00
13,274.63 15,000.00 20,000.00 20,000.00 20,000.00
$182,357.69 $242,675.00 $218,175.00 $244,025.00 $244,025.00
4,710.83 0 5,000.00 0 0
0 7,500.00 0 5,500.00 5,500.00
14,244.49 0 15,000.00 0 0 0 17,500.00 0 25,000.00 25,000.00
816.5 0 1,000.00 0 0 0 1,500.00 0 1,000.00 1,000.00
4,826.73 0 5,200.00 0 0 0 6,750.00 0 4,900.00 4,900.00
1,448.48 0 1,600.00 0 0 0 2,025.00 0 2,400.00 2,400.00 0 75 0 0 0
329.62 0 500 0 0 0 600 0 900 900 0 1,000.00 1,000.00 1,000.00 1,000.00
11,000.00 12,700.00 12,700.00 12,700.00 12,700.00 3,096.54 3,500.00 3,500.00 3,500.00 3,500.00
14,363.24 14,500.00 14,500.00 14,500.00 14,500.00
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 10,506.31
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 922.34
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 269.32
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 7,614.80
722809 Contractual-Misc General 0
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 8,355.95
723963.1 Write-Offs Uncoll Accts Receivable 0
Division 110 - Pavement Cuts Totals $40,683.20
Division 120 - Roadside Maintenance710701 Payroll-Regular General 18,933.39
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 2,270.27
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 327.43
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 15,687.34
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 1,528.48
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 394.94
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 3,657.23
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 0
722809 Contractual-Misc General 2,846.65
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 20,833.27
Division 120 - Roadside Maintenance Totals $66,479.00
Division 122 - Storm Drains & Catch Basin710701 Payroll-Regular General 43,467.59
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 4,800.00
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 97.38
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 34,659.33
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 3,484.07
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 939.53
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 6,488.38
722809 Contractual-Misc General 9,394.46
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 69,756.24
723955.54 Misc. Stormwater Discharge Permit Fee 2,000.00
723962.3 Assessments & Taxes Drain 578.84
Division 122 - Storm Drains & Catch Basin Totals $175,665.82
Division 125 - Blvd, Downtown, Points: Grass710701 Payroll-Regular General 3,783.18
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 13,229.26
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 1,501.92
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 4,148.67
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 1,385.01
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 284.29
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 0
722803.7 Contr-Human Resources Ottawa County Correctional Crew 10,570.14
722809 Contractual-Misc General 0
723920.BPW Public Utilities BPW 14,208.16
-237-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
29,429.44 31,000.00 31,000.00 31,000.00 31,000.00 $84,265.87 $98,650.00 $91,000.00 $102,400.00 $102,400.00
36,318.86 0 33,000.00 0 0
0 35,000.00 0 38,000.00 38,000.00 772.87 0 1,000.00 0 0
0 1,000.00 0 1,000.00 1,000.00 32,153.09 0 29,500.00 0 0
0 27,000.00 0 29,250.00 29,250.00 2,570.18 0 2,500.00 0 0
0 2,750.00 0 3,000.00 3,000.00 820.13 0 900 0 0
0 850 0 1,125.00 1,125.00 651.4 0 0 0 0
22,175.00 22,000.00 20,000.00 18,000.00 18,000.00
105,537.62 100,000.00 100,000.00 100,000.00 100,000.00
$200,999.15 $188,600.00 $186,900.00 $190,375.00 $190,375.00
25,592.13 0 43,000.00 0 0
0 43,000.00 0 48,000.00 48,000.00
34,412.62 0 48,000.00 0 0
0 48,000.00 0 50,000.00 50,000.00 52,336.13 0 78,900.00 0 0
0 68,250.00 0 73,500.00 73,500.00 4,357.27 0 6,900.00 0 0
0 6,950.00 0 7,500.00 7,500.00 1,299.33 0 2,325.00 0 0
0 2,150.00 0 2,825.00 2,825.00 98,419.51 120,000.00 105,000.00 120,000.00 120,000.00
87,798.31 105,000.00 105,000.00 105,000.00 105,000.00
$304,215.30 $393,350.00 $389,125.00 $406,825.00 $406,825.00
467.5 3,500.00 3,500.00 500 500
$467.50 $3,500.00 $3,500.00 $500.00 $500.00
430.32 0 1,600.00 0 0
0 1,725.00 0 1,800.00 1,800.00
279.5 0 650 0 0
0 600 0 600 600
158.09 0 200 0 0
0 200 0 200 200 514.68 0 1,575.00 0 0
0 1,450.00 0 1,500.00 1,500.00 65.2 0 200 0 0
0 200 0 200 200 0 5 0 0 0
20.13 0 75 0 0 0 75 0 75 75 0 2,000.00 1,500.00 2,000.00 2,000.00 0 0 0 0 0
840.28 4,000.00 3,000.00 4,000.00 4,000.00 660 3,500.00 0 0 0
5,401.60 5,000.00 5,000.00 5,000.00 5,000.00 121.48 0 0 0 0
1,663.61 48,400.00 48,400.00 25,000.00 25,000.00 1,126.31 1,000.00 1,150.00 1,150.00 1,150.00
220.43 0 0 0 0 429.12 450 450 450 450
262.62 800 800 800 800
$12,193.37 $69,405.00 $64,600.00 $42,775.00 $42,775.00
18,735.55 0 15,000.00 0 0
0 20,000.00 0 20,000.00 20,000.00
1,674.95 0 2,600.00 0 0
0 2,600.00 0 2,600.00 2,600.00 332.01 0 400 0 0
0 600 0 400 400 16,537.47 0 12,150.00 0 0
0 15,450.00 0 15,300.00 15,300.00
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 29,057.01
Division 125 - Blvd, Downtown, Points: Grass Totals $78,167.64
Division 132 - Sweeping & Flushing710701 Payroll-Regular General 32,594.04
710701.3 Payroll-Regular Allocated 0
710709 Payroll-Overtime General 826.56
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 26,719.37
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 2,344.04
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 681.2
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 3,122.20
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 28,260.77
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 93,436.29
Division 132 - Sweeping & Flushing Totals $187,984.47
Division 141 - Snow & Ice Control710701 Payroll-Regular General 34,839.31
710701.3 Payroll-Regular Allocated 0
710709 Payroll-Overtime General 63,519.42
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 75,814.91
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 7,014.42
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 1,859.21
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 142,466.59
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 143,283.41
Division 141 - Snow & Ice Control Totals $468,797.27
Division 150 - Structures - Bridges722807.26 Contractual-Architect/Engineer Bridge/Ramp Inspections 2,236.81
Division 150 - Structures - Bridges Totals $2,236.81
Division 151 - Structures - Tunnel710701 Payroll-Regular General 564.8
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 70
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 34.44
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 522.61
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 45.54
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 13.73
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 1,771.96
721926.1 Maintenance Street Lighting Mtce 401.31
721931 Bldg & Grnds Maint General 2,302.88
722807.26 Contractual-Architect/Engineer Bridge/Ramp Inspections 165
722807.27 Contractual-Architect/Engineer Storm Sewer Maintenance 5,191.02
722808 Contr-Bldgs&Grnds General 47.14
722809 Contractual-Misc General 461.64
723850 Communications Telephone 1,149.35
723910 Commercial Insurance Premiums General 286.33
723920.BPW Public Utilities BPW 408.72
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 797.57
Division 151 - Structures - Tunnel Totals $14,234.04
Division 160 - Traffic Signs710701 Payroll-Regular General 17,589.94
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 1,445.25
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 344.91
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 14,337.10
711726.3 Leave & Benefits Allocated Street/Parks 0
-238-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
1,527.85 0 1,350.00 0 0 0 1,775.00 0 1,750.00 1,750.00 0 10 0 0 0
389.86 0 425 0 0 0 1,775.00 0 675 675
7,264.67 7,000.00 7,000.00 7,000.00 7,000.00
10,163.67 8,500.00 8,500.00 8,500.00 8,500.00
84.92 0 0 0 0
$56,710.95 $57,710.00 $47,425.00 $56,225.00 $56,225.00
31,970.92 35,000.00 15,000.00 15,000.00 15,000.00
12,203.00 15,000.00 15,000.00 15,000.00 15,000.00
17,812.52 15,000.00 30,000.00 20,000.00 20,000.00
34,567.50 30,000.00 30,000.00 30,000.00 30,000.00
$96,553.94 $95,000.00 $90,000.00 $80,000.00 $80,000.00
7,291.84 0 11,000.00 0 0
0 12,000.00 0 15,200.00 15,200.00
1,697.09 0 3,500.00 0 0
0 2,500.00 0 3,500.00 3,500.00
0 0 200 0 0 0 400 0 200 200
5,500.88 0 10,925.00 0 0 0 9,300.00 0 11,550.00 11,550.00
666.92 0 1,100.00 0 0 0 1,125.00 0 1,450.00 1,450.00 0 10 0 0 0
176.78 0 375 0 0 0 350 0 550 550
5,280.87 9,500.00 7,000.00 9,500.00 9,500.00 39,698.57 52,000.00 50,000.00 50,000.00 50,000.00 4,432.48 7,500.00 7,500.00 7,500.00 7,500.00
$64,745.43 $94,685.00 $91,600.00 $99,450.00 $99,450.00
$1,237,748.42 $1,538,435.00 $1,432,375.00 $1,513,825.00 $1,513,825.00
3,594.35 4,000.00 4,000.00 4,000.00 4,000.00
2,360.75 4,000.00 3,000.00 3,000.00 3,000.00
$5,955.10 $8,000.00 $7,000.00 $7,000.00 $7,000.00
$5,955.10 $8,000.00 $7,000.00 $7,000.00 $7,000.00
525,374.17 699,980.00 600,775.00 608,675.00 608,675.00
0 595,000.00 0 0 0 22,360.00 26,074.00 26,074.00 26,856.00 26,856.00
3,328,099.90 0 595,000.00 825,000.00 1,025,000.00 120,000.00 15,000.00 10,000.00 0 50,000.00
$3,995,834.07 $1,336,054.00 $1,231,849.00 $1,460,531.00 $1,710,531.00
$5,257,954.59 $2,902,489.00 $2,690,224.00 $3,001,356.00 $3,251,356.00
$2,780,600.79 $2,866,600.00 $3,121,050.00 $3,180,500.00 $3,330,500.00
$5,257,954.59 $2,902,489.00 $2,690,224.00 $3,001,356.00 $3,251,356.00
($2,477,353.80) ($35,889.00) $430,826.00 $179,144.00 $79,144.00
36,953.40 40,000.00 45,000.00 47,000.00 47,000.00
706,109.62 728,000.00 749,500.00 805,350.00 805,350.00
1,056.31 1,000.00 800 1,000.00 1,000.00 365.88 0 0 0 0
525,374.17 699,980.00 600,775.00 608,675.00 608,675.00
$1,269,859.38 $1,468,980.00 $1,396,075.00 $1,462,025.00 $1,462,025.00
$1,269,859.38 $1,468,980.00 $1,396,075.00 $1,462,025.00 $1,462,025.00
16,583.00 0 19,000.00 0 0
0 18,000.00 0 19,000.00 19,000.00
$16,583.00 $18,000.00 $19,000.00 $19,000.00 $19,000.00
72,059.81 0 62,000.00 0 0
712715 Employer FICA/Medicare Contribution 1,427.18
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 331.39
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 6,489.52
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 8,430.04
723963.1 Write-Offs Uncoll Accts Receivable 0
Division 160 - Traffic Signs Totals $50,395.33
Division 161 - Traffic Signals721933.2 Equipment Maintenance Signal Maintenance 21,271.52
721933.CSX Equipment Maintenance CSX Signal Maintenance 14,592.00
722809 Contractual-Misc General 0
723920.BPW Public Utilities BPW 30,663.73
Division 161 - Traffic Signals Totals $66,527.25
Division 162 - Pavement Markings710701 Payroll-Regular General 11,380.44
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 3,497.50
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 0
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 9,104.58
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 1,098.93
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 282.45
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 5,278.93
722808.9 Contr-Bldgs&Grnds Pavement Marking 46,227.06
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 7,004.98
Division 162 - Pavement Markings Totals $83,874.87
Department 463 - MVH Streets Maint. Totals $1,383,684.13
Department 486 - MVH Trunkline Maint.
Division 168 - Traffic Signal Energy721933.2 Equipment Maintenance Signal Maintenance 3,809.65
723920.BPW Public Utilities BPW 1,617.18
Division 168 - Traffic Signal Energy Totals $5,426.83
Department 486 - MVH Trunkline Maint. Totals $5,426.83
Department 965 - Appropriation Transfers Out920TRN.203 Transfers Out Transf to MVH Local Street Fund 588,900.07
920TRN.214 Transfers Out Street Improvements Reserve Fund 0
920TRN.235 Transfers Out Transf to Snowmelt Oper. Fund 21,500.00
920TRN.4R01 Transfers Out Road Projects 710,000.00
920TRN.4W11 Transfers Out Sidewalk Improv. Fund 0
Department 965 - Appropriation Transfers Out Totals $1,320,400.07
EXPENSE TOTALS $2,727,953.03
Fund 202 - MVH Major Street TotalsREVENUE TOTALS $2,498,980.85
EXPENSE TOTALS $2,727,953.03
Fund 202 - MVH Major Street Totals ($228,972.18)
Fund 203 - MVH Local Street
Department 000 - General Revenues410452 Right of Way Permit Working 44,056.90
440547 Gas & Weight Tax General 629,883.10
480665 Investment Income General 1,173.64
480665.X Investment Income Market Adjustment -31.04
620XFR.202 Transf fr Other Funds Transf from MVH Major Street Fun 588,900.07
Department 000 - General Revenues Totals $1,263,982.67
REVENUE TOTALS $1,263,982.67
Department 462 - Admin, Engineering, Recordkeepin710701.1 Payroll-Regular Admin 16,558.00
710701.3A Payroll-Regular Allocated-Admin Street/Eng 0
Department 462 - Admin, Engineering, Recordkeepin Totals $16,558.00
Department 463 - MVH Streets Maint.
Division 109 - Road & Street Surfacing710701 Payroll-Regular General 46,580.16
-239-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
0 76,000.00 0 70,000.00 70,000.00
0 0 300 0 0 0 300 0 300 300 0 0 200 0 0 0 200 0 200 200
61,940.90 0 54,000.00 0 0 0 57,150.00 0 52,650.00 52,650.00
4,968.48 0 4,500.00 0 0 0 5,850.00 0 5,400.00 5,400.00
720.2 0 1,625.00 0 0 0 1,800.00 0 2,025.00 2,025.00
73,714.93 65,000.00 65,000.00 65,000.00 65,000.00 0 20,000.00 20,000.00 20,000.00 20,000.00
95,402.00 80,000.00 90,000.00 80,000.00 80,000.00
$308,806.32 $306,300.00 $297,625.00 $295,575.00 $295,575.00
20,728.52 0 30,000.00 0 0
0 34,000.00 0 34,500.00 34,500.00
38 0 300 0 0
0 300 0 300 300
0 0 200 0 0
0 200 0 200 200
17,091.08 0 27,550.00 0 0
0 25,650.00 0 26,025.00 26,025.00
1,363.44 0 2,200.00 0 0
0 2,625.00 0 2,675.00 2,675.00
363.31 0 800 0 0
0 825 0 1,000.00 1,000.00
7,692.26 12,000.00 23,000.00 12,000.00 12,000.00
1,254.00 2,000.00 2,000.00 2,000.00 2,000.00
13,504.99 25,000.00 25,000.00 25,000.00 25,000.00
75 0 0 0 0
$62,110.60 $102,600.00 $111,050.00 $103,700.00 $103,700.00
9,653.07 0 11,000.00 0 0
0 16,200.00 0 15,000.00 15,000.00 419.13 0 1,200.00 0 0
0 800 0 1,200.00 1,200.00 35.14 0 200 0 0
0 200 0 200 200 8,285.51 0 9,725.00 0 0
0 12,300.00 0 11,400.00 11,400.00 754.98 0 925 0 0
0 1,300.00 0 1,250.00 1,250.00 120.59 0 325 0 0
0 425 0 475 475 1,713.46 3,000.00 3,000.00 3,000.00 3,000.00
0 1,000.00 500 500 500
3,900.00 2,000.00 2,000.00 2,000.00 2,000.00
11,788.37 15,000.00 12,500.00 14,000.00 14,000.00
$36,670.25 $52,225.00 $41,375.00 $49,025.00 $49,025.00
48,708.84 0 44,000.00 0 0
0 65,000.00 0 56,000.00 56,000.00
3,572.79 0 3,600.00 0 0
0 4,300.00 0 3,700.00 3,700.00
0 0 600 0 0
0 600 0 600 600
42,522.21 0 38,700.00 0 0 0 49,200.00 0 42,450.00 42,450.00
3,727.25 0 3,575.00 0 0 0 5,350.00 0 4,625.00 4,625.00 0 25 0 0 0
1,109.92 0 1,200.00 0 0 0 1,650.00 0 1,725.00 1,725.00
7,980.28 8,000.00 8,000.00 8,000.00 8,000.00 6,250.00 12,000.00 18,000.00 50,000.00 50,000.00
75,043.16 85,000.00 65,000.00 75,000.00 75,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 27
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 32.06
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 36,884.47
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 3,295.37
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 942.38
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 39,822.10
722809 Contractual-Misc General 8,884.00
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 51,438.85
Division 109 - Road & Street Surfacing Totals $187,906.39
Division 110 - Pavement Cuts710701 Payroll-Regular General 28,966.97
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 17.5
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 0
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 23,604.77
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 2,042.32
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 597.19
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 9,115.43
722809 Contractual-Misc General 1,800.00
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 20,774.47
723963.1 Write-Offs Uncoll Accts Receivable 50
Division 110 - Pavement Cuts Totals $86,968.65
Division 120 - Roadside Maintenance710701 Payroll-Regular General 11,906.87
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 780.01
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 0
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 9,682.30
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 925
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 229.1
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 2,501.48
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 0
722809 Contractual-Misc General 0
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 14,093.23
Division 120 - Roadside Maintenance Totals $40,117.99
Division 122 - Storm Drains & Catch Basin710701 Payroll-Regular General 40,687.06
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 3,813.75
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 185.78
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 32,953.77
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 3,195.71
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 867.05
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 5,627.25
722809 Contractual-Misc General 10,679.50
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 53,193.24
723955.54 Misc. Stormwater Discharge Permit Fee 2,000.00
-240-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
21,658.61 20,000.00 32,000.00 25,000.00 25,000.00
$212,573.06 $253,125.00 $216,675.00 $269,100.00 $269,100.00
5,390.00 0 7,000.00 0 0
0 8,200.00 0 7,000.00 7,000.00
19,738.65 0 22,000.00 0 0
0 25,000.00 0 17,500.00 17,500.00
944.21 0 2,000.00 0 0 0 2,500.00 0 2,000.00 2,000.00
5,535.29 0 7,825.00 0 0 0 8,025.00 0 6,750.00 6,750.00
1,936.29 0 2,350.00 0 0 0 2,725.00 0 2,025.00 2,025.00 0 75 0 0 0
441.03 0 725 0 0 0 850 0 750 750
1,800.00 2,100.00 2,100.00 2,100.00 2,100.00 0 1,000.00 1,000.00 1,000.00 1,000.00
5,290.98 5,500.00 4,000.00 5,000.00 5,000.00
26,319.36 33,000.00 30,000.00 30,000.00 30,000.00
$67,395.81 $88,975.00 $79,000.00 $74,125.00 $74,125.00
31,027.84 0 30,000.00 0 0
0 39,000.00 0 35,000.00 35,000.00
158.09 0 400 0 0 0 400 0 400 400
26,918.71 0 26,375.00 0 0 0 29,550.00 0 26,550.00 26,550.00
2,152.12 0 2,200.00 0 0 0 3,000.00 0 2,700.00 2,700.00
714.78 0 800 0 0 0 950 0 1,025.00 1,025.00
651.39 0 0 0 0 22,174.95 22,000.00 20,000.00 18,000.00 18,000.00
102,529.47 110,000.00 110,000.00 110,000.00 110,000.00
$186,327.35 $204,900.00 $189,775.00 $193,675.00 $193,675.00
51,235.70 0 56,000.00 0 0
0 56,000.00 0 60,000.00 60,000.00
7,292.43 0 20,000.00 0 0
0 20,000.00 0 21,000.00 21,000.00 51,048.22 0 65,900.00 0 0
0 57,000.00 0 60,750.00 60,750.00 4,148.37 0 5,750.00 0 0
0 5,800.00 0 6,200.00 6,200.00 1,294.66 0 1,950.00 0 0
0 1,800.00 0 2,325.00 2,325.00 98,169.15 120,000.00 105,000.00 120,000.00 120,000.00
90,198.46 100,000.00 100,000.00 100,000.00 100,000.00
$303,386.99 $360,600.00 $354,600.00 $370,275.00 $370,275.00
2,503.75 3,000.00 3,000.00 500 500
$2,503.75 $3,000.00 $3,000.00 $500.00 $500.00
13,563.74 0 13,400.00 0 0
0 14,500.00 0 16,000.00 16,000.00
877 0 1,700.00 0 0 0 2,200.00 0 1,900.00 1,900.00
110.67 0 400 0 0 0 400 0 400 400
11,870.30 0 11,975.00 0 0 0 11,175.00 0 12,300.00 12,300.00
1,073.21 0 1,175.00 0 0 0 1,300.00 0 1,400.00 1,400.00 0 25 0 0 0
276.14 0 375 0 0 0 400 0 525 525
5,868.95 6,000.00 6,000.00 6,000.00 6,000.00 0 500 250 500 500
723962.3 Assessments & Taxes Drain 944.41
Division 122 - Storm Drains & Catch Basin Totals $154,147.52
Division 125 - Blvd, Downtown, Points: Grass710701 Payroll-Regular General 7,072.82
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 24,700.91
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 2,123.92
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 7,450.89
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 2,525.80
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 513.81
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
722803.7 Contr-Human Resources Ottawa County Correctional Crew 1,970.21
722809 Contractual-Misc General 0
723920.BPW Public Utilities BPW 4,494.12
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 34,337.52
Division 125 - Blvd, Downtown, Points: Grass Totals $85,190.00
Division 132 - Sweeping & Flushing710701 Payroll-Regular General 28,617.72
710701.3 Payroll-Regular Allocated 0
710709 Payroll-Overtime General 137.76
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 23,107.78
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 2,019.09
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 586.65
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 3,122.19
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 28,260.73
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 91,300.91
Division 132 - Sweeping & Flushing Totals $177,152.83
Division 141 - Snow & Ice Control710701 Payroll-Regular General 70,677.10
710701.3 Payroll-Regular Allocated 0
710709 Payroll-Overtime General 18,273.00
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 68,562.73
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 6,373.30
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712724 Workers Comp Insurance 1,740.23
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 142,570.27
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 142,133.77
Division 141 - Snow & Ice Control Totals $450,330.40
Division 150 - Structures - Bridges722807.26 Contractual-Architect/Engineer Bridge/Ramp Inspections 600.56
Division 150 - Structures - Bridges Totals $600.56
Division 160 - Traffic Signs710701 Payroll-Regular General 14,115.28
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 1,494.75
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 194.76
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 11,522.72
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 1,165.78
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 261.97
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 5,977.37
722809 Contractual-Misc General 0
-241-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
7,001.75 7,500.00 7,500.00 7,500.00 7,500.00 17.5 0 0 0 0
$40,659.26 $44,000.00 $42,775.00 $46,525.00 $46,525.00
0 0 0 0 0
1,208.19 2,000.00 2,000.00 2,000.00 2,000.00
13,828.00 14,000.00 14,000.00 14,000.00 14,000.00
1,830.79 1,600.00 1,600.00 1,600.00 1,600.00
$16,866.98 $17,600.00 $17,600.00 $17,600.00 $17,600.00
3,438.46 0 5,500.00 0 0
0 8,500.00 0 6,500.00 6,500.00 1,014.54 0 1,700.00 0 0
0 1,400.00 0 1,800.00 1,800.00 0 0 200 0 0 0 200 0 200 200
3,005.18 0 4,950.00 0 0 0 6,525.00 0 5,025.00 5,025.00
325.34 0 550 0 0 0 775 0 650 650 0 5 0 0 0
93.67 0 200 0 0 0 250 0 250 250
5,931.01 7,500.00 6,000.00 6,000.00 6,000.00 2,167.81 2,500.00 4,500.00 2,500.00 2,500.00
$15,976.01 $27,655.00 $23,600.00 $22,925.00 $22,925.00
$1,253,276.38 $1,460,980.00 $1,377,075.00 $1,443,025.00 $1,443,025.00
$1,269,859.38 $1,478,980.00 $1,396,075.00 $1,462,025.00 $1,462,025.00
$1,269,859.38 $1,468,980.00 $1,396,075.00 $1,462,025.00 $1,462,025.00
$1,269,859.38 $1,478,980.00 $1,396,075.00 $1,462,025.00 $1,462,025.00
$0.00 ($10,000.00) $0.00 $0.00 $0.00
453,706.38 450,000.00 450,000.00 450,000.00 455,000.00
3,147.98 4,000.00 4,000.00 4,000.00 4,000.00
980.44 0 0 0 0
$457,834.80 $454,000.00 $454,000.00 $454,000.00 $459,000.00 $457,834.80 $454,000.00 $454,000.00 $454,000.00 $459,000.00
0 25,000.00 0 0 0
465,768.32 350,000.00 178,651.00 650,000.00 650,000.00
67,168.41 0 0 0 0
$532,936.73 $375,000.00 $178,651.00 $650,000.00 $650,000.00
$532,936.73 $375,000.00 $178,651.00 $650,000.00 $650,000.00
$457,834.80 $454,000.00 $454,000.00 $454,000.00 $459,000.00
$532,936.73 $375,000.00 $178,651.00 $650,000.00 $650,000.00
($75,101.93) $79,000.00 $275,349.00 ($196,000.00) ($191,000.00)
334,373.53 330,000.00 347,600.00 350,000.00 350,000.00
0 1,000.00 500 500 500
$334,373.53 $331,000.00 $348,100.00 $350,500.00 $350,500.00 $334,373.53 $331,000.00 $348,100.00 $350,500.00 $350,500.00
330,000.00 330,000.00 330,000.00 350,000.00 350,000.00
$330,000.00 $330,000.00 $330,000.00 $350,000.00 $350,000.00
$330,000.00 $330,000.00 $330,000.00 $350,000.00 $350,000.00
$334,373.53 $331,000.00 $348,100.00 $350,500.00 $350,500.00
$330,000.00 $330,000.00 $330,000.00 $350,000.00 $350,000.00
$4,373.53 $1,000.00 $18,100.00 $500.00 $500.00
1,460,736.83 1,413,840.00 1,409,800.00 1,445,850.00 1,445,850.00
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 6,590.37
723963.1 Write-Offs Uncoll Accts Receivable 0
Division 160 - Traffic Signs Totals $41,323.00
Division 161 - Traffic Signals721740.8 Operating Supplies Materials & Supplies 50.87
721933.2 Equipment Maintenance Signal Maintenance 1,278.82
721933.CSX Equipment Maintenance CSX Signal Maintenance 11,439.00
723920.BPW Public Utilities BPW 1,532.69
Division 161 - Traffic Signals Totals $14,301.38
Division 162 - Pavement Markings710701 Payroll-Regular General 2,264.14
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 1,123.50
710707.3 Payroll-Temporary Help Allocated Street/Parks 0
710709 Payroll-Overtime General 0
710709.3OT Payroll-Overtime Allocated Street/Parks 0
711726 Leave & Benefits General 1,777.45
711726.3 Leave & Benefits Allocated Street/Parks 0
712715 Employer FICA/Medicare Contribution 250.57
712715.3 Employer FICA/Medicare Contribution Allocated Street/Parks 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 50.55
712724.3 Workers Comp Insurance Allocated Streets/Parks 0
721740.8 Operating Supplies Materials & Supplies 3,535.02
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 384.72
Division 162 - Pavement Markings Totals $9,385.95
Department 463 - MVH Streets Maint. Totals $1,247,424.67
EXPENSE TOTALS $1,263,982.67
Fund 203 - MVH Local Street TotalsREVENUE TOTALS $1,263,982.67
EXPENSE TOTALS $1,263,982.67
Fund 203 - MVH Local Street Totals $0.00
Fund 204 - Allegan County Road Tax
Department 000 - General Revenues450582.1 Contributions from Other Govts County Road Tax Distribution 449,224.12
480665 Investment Income General 3,686.51
480665.X Investment Income Market Adjustment -109.22
Department 000 - General Revenues Totals $452,801.41
REVENUE TOTALS $452,801.41
Department 965 - Appropriation Transfers Out920TRN.214 Transfers Out Street Improvements Reserve Fund 176,000.00
920TRN.4R01 Transfers Out Road Projects 83,662.22
920TRN.4W01 Transfers Out Sidewalk Projects-Various 244,947.19
Department 965 - Appropriation Transfers Out Totals $504,609.41
EXPENSE TOTALS $504,609.41
Fund 204 - Allegan County Road Tax TotalsREVENUE TOTALS $452,801.41
EXPENSE TOTALS $504,609.41
Fund 204 - Allegan County Road Tax Totals ($51,808.00)
Fund 211 - Ottawa County Road Tax
Department 000 - General Revenues450582.1 Contributions from Other Govts County Road Tax Distribution 0
480665 Investment Income General 0
Department 000 - General Revenues Totals $0.00
REVENUE TOTALS $0.00
Department 965 - Appropriation Transfers Out920TRN.4R01 Transfers Out Road Projects 0
Department 965 - Appropriation Transfers Out Totals $0.00
EXPENSE TOTALS $0.00
Fund 211 - Ottawa County Road Tax TotalsREVENUE TOTALS $0.00
EXPENSE TOTALS $0.00
Fund 211 - Ottawa County Road Tax Totals $0.00
Fund 214 - Street Improvements Reserve
Department 000 - General Revenues400402 Property Taxes Regular Levy 1,330,260.64
-242-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
37,827.41 24,005.00 24,005.00 24,100.00 24,100.00
0 187,706.00 0 187,706.00 187,706.00 30,301.67 248,266.00 248,266.00 164,000.00 164,000.00
-13,202.79 0 2,000.00 3,000.00 3,000.00 -5,713.12 0 0 0 0
0 595,000.00 0 0 0 0 25,000.00 0 0 0 0 0 658,934.00 0 0
1,314,700.00 0 0 0 0 200,000.00 0 0 0 0
0 0 4,244.00 4,200.00 6,644.00
0 0 3,631.00 3,800.00 6,790.00
$3,024,650.00 $2,493,817.00 $2,350,880.00 $1,832,656.00 $1,838,090.00
$3,024,650.00 $2,493,817.00 $2,350,880.00 $1,832,656.00 $1,838,090.00
132.48 0 0 0 0
$132.48 $0.00 $0.00 $0.00 $0.00
276,161.21 0 200,550.00 0 0
0 0 1,314,700.00 0 0
3,571,773.22 0 516,600.00 0 0 0 0 0 0 0 0 0 0 0 0
1,621.03 0 96,400.00 0 0 -44,097.70 0 0 0 0
0 0 200,000.00 0 0 0 2,245,744.00 0 2,010,000.00 1,810,000.00
$3,805,457.76 $2,245,744.00 $2,328,250.00 $2,010,000.00 $1,810,000.00
$3,805,590.24 $2,245,744.00 $2,328,250.00 $2,010,000.00 $1,810,000.00
$3,024,650.00 $2,493,817.00 $2,350,880.00 $1,832,656.00 $1,838,090.00
$3,805,590.24 $2,245,744.00 $2,328,250.00 $2,010,000.00 $1,810,000.00
($780,940.24) $248,073.00 $22,630.00 ($177,344.00) $28,090.00
-7.11 0 0 200 200
-68.7 0 0 0 0
0 0 0 0 0
174,652.83 297,750.00 244,115.00 261,138.00 261,138.00 22,360.00 26,074.00 26,074.00 26,856.00 26,856.00 9,256.00 0 9,534.00 9,820.00 9,820.00 7,921.84 0 0 0 0
$214,114.86 $323,824.00 $279,723.00 $298,014.00 $298,014.00
$214,114.86 $323,824.00 $279,723.00 $298,014.00 $298,014.00
27,872.58 37,935.00 37,935.00 30,000.00 30,000.00
41,078.54 0 0 5,000.00 5,000.00
1,454.23 2,700.00 1,400.00 1,500.00 1,500.00 55 500 100 200 200
56,843.94 20,000.00 40,000.00 35,000.00 35,000.00 41,964.72 0 0 0 0 7,598.34 0 0 0 0 6,745.56 0 0 0 0
13,977.24 27,955.00 27,955.00 27,955.00 27,955.00
0 153,069.00 71,237.00 142,474.00 142,474.00
362.5 515 550 530 530
$197,952.65 $242,674.00 $179,177.00 $242,659.00 $242,659.00
0 0 0 0 142,356.00
16,200.00 0 0 0 0
$16,200.00 $0.00 $0.00 $0.00 $142,356.00
$214,152.65 $242,674.00 $179,177.00 $242,659.00 $385,015.00
$214,114.86 $323,824.00 $279,723.00 $298,014.00 $298,014.00
$214,152.65 $242,674.00 $179,177.00 $242,659.00 $385,015.00
($37.79) $81,150.00 $100,546.00 $55,355.00 ($87,001.00)
400437 Property Taxes IFT IFT Levy -General 36,285.57
430502.TEDF State Grant TEDF-Transportation Econ Develop 0
440573 State-Reim Local PPT Tax Loss 0
480665 Investment Income General 14,036.48
480665.X Investment Income Market Adjustment -67.05
620XFR.202 Transf fr Other Funds Transf from MVH Major Street Fun 0
620XFR.204 Transf fr Other Funds Allegan County Road Tax Fund 176,000.00
620XFR.278 Transf fr Other Funds Revolving Cash Assistance Fd 0
620XFR.4M01 Transf fr Other Funds From Municipal Cash Control Fund 0
620XFR.661 Transf fr Other Funds Transf from Centralize Veh/Equip 0
630XFR.2X25 Transfer from Component Unit Fund Brownfield-561 Crescent 0
630XFR.2X26 Transfer from Component Unit Fund Cresent Shores Brownfiel 0
Department 000 - General Revenues Totals $1,556,515.64
REVENUE TOTALS $1,556,515.64
Department 446 - Highways/Streets/Bridges723955 Misc. General 0
Department 446 - Highways/Streets/Bridges Totals $0.00
Department 965 - Appropriation Transfers Out920TRN.4D01 Transfers Out Drain Projects 126,399.83
920TRN.4M01 Transfers Out Transfer to MCIF 0
920TRN.4R01 Transfers Out Road Projects 2,168,405.69
920TRN.4R93 Transfers Out Washington Ave -23,925.80
920TRN.4RE1 Transfers Out TEDF Economic Devel Projects -336.03
920TRN.4T01 Transfers Out Traffic Signal Projects 0
920TRN.4W01 Transfers Out Sidewalk Projects-Various 0
920TRN.661 Transfers Out Centralized Vehicle/Equipment Fd 0
920TRN.CAP Transfers Out Transfer to Capital Projects 0
Department 965 - Appropriation Transfers Out Totals $2,270,543.69
EXPENSE TOTALS $2,270,543.69
Fund 214 - Street Improvements Reserve TotalsREVENUE TOTALS $1,556,515.64
EXPENSE TOTALS $2,270,543.69
Fund 214 - Street Improvements Reserve Totals ($714,028.05)
Fund 235 - Downtown Snowmelt Operating
Department 000 - General Revenues480665 Investment Income General 369.32
480665.X Investment Income Market Adjustment -11.76
490692.5 Miscellaneous Public Spaces Assessment 21,388.00
4A0672.3 Special Assessments Approved Roll 166,338.67
620XFR.202 Transf fr Other Funds Transf from MVH Major Street Fun 21,500.00
620XFR.231 Transf fr Other Funds Transfer from Parking Fund 8,900.00
620XFR.661 Transf fr Other Funds Transf from Centralize Veh/Equip 16,200.00
Department 000 - General Revenues Totals $234,684.23
REVENUE TOTALS $234,684.23
Department 444 - Downtown Snowmelt Operations723920.1 Public Utilities Operating 27,002.10
723920.2 Public Utilities Energy Cost 76,908.68
723920.25 Public Utilities Downtown Natural Gas 2,075.94
723920.26 Public Utilities Mtce/Repair Fireplace 0
723920.3 Public Utilities Maintenance/Repair 41,289.33
723920.4 Public Utilities Capital #1 Cost (BPW) 83,929.44
723920.5 Public Utilities Capital #2 Cost (BPW) 15,196.68
723920.6 Public Utilities Capital #3 Cost (BPW) 13,491.12
723920.7 Public Utilities Cap Costs #1-3 Consolidated(BPW) 0
723920.8 Public Utilities Capital #4 Cost (BPW) 0
723955 Misc. General 1,011.58
Department 444 - Downtown Snowmelt Operations Totals $260,904.87
Department 965 - Appropriation Transfers Out920TRN.301 Transfers Out General Obligation Debt Service 0
920TRN.661 Transfers Out Centralized Vehicle/Equipment Fd 0
Department 965 - Appropriation Transfers Out Totals $0.00
EXPENSE TOTALS $260,904.87
Fund 235 - Downtown Snowmelt Operating TotalsREVENUE TOTALS $234,684.23
EXPENSE TOTALS $260,904.87
Fund 235 - Downtown Snowmelt Operating Totals ($26,220.64)
Fund 579 - Depot Operations
-243-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
1 1 1 1 1
$1.00 $1.00 $1.00 $1.00 $1.00
$1.00 $1.00 $1.00 $1.00 $1.00
24,539.23 24,550.00 24,550.00 24,550.00 24,550.00
$24,539.23 $24,550.00 $24,550.00 $24,550.00 $24,550.00
$24,539.23 $24,550.00 $24,550.00 $24,550.00 $24,550.00
$1.00 $1.00 $1.00 $1.00 $1.00
$24,539.23 $24,550.00 $24,550.00 $24,550.00 $24,550.00
($24,538.23) ($24,549.00) ($24,549.00) ($24,549.00) ($24,549.00)
101,511.51 102,000.00 97,300.00 102,000.00 102,000.00
290.68 0 0 0 0
2,629.28 2,650.00 2,000.00 2,600.00 2,600.00
18,661.12 28,473.00 28,405.00 41,055.00 41,055.00
92,000.00 0 0 0 0
$215,092.59 $133,123.00 $127,705.00 $145,655.00 $145,655.00
$215,092.59 $133,123.00 $127,705.00 $145,655.00 $145,655.00
4,652.24 9,475.00 9,050.00 18,500.00 18,500.00
11,217.96 12,250.00 14,350.00 15,000.00 15,000.00 193.67 1,225.00 1,000.00 1,000.00 1,000.00 102.46 350 350 500 500 683.34 2,204.00 700 1,300.00 910 28.61 84 50 90 90
4.6 14 15 50 50 372.18 884 850 1,600.00 1,600.00 18.74 59 60 150 150
0 6 0 0 0 637.74 0 0 0 0
1,203.36 1,800.00 1,800.00 2,675.00 2,675.00 14.28 25 5 10 10 19.68 75 25 30 30
150 0 150 150 150 2,629.28 2,650.00 2,000.00 2,600.00 2,600.00
100,298.10 102,000.00 97,300.00 102,000.00 102,000.00 12.26 0 0 0 0
449,538.35 461,000.00 461,000.00 461,000.00 461,000.00 $571,776.85 $594,101.00 $588,705.00 $606,655.00 $606,265.00
$571,776.85 $594,101.00 $588,705.00 $606,655.00 $606,265.00
$215,092.59 $133,123.00 $127,705.00 $145,655.00 $145,655.00
$571,776.85 $594,101.00 $588,705.00 $606,655.00 $606,265.00
($356,684.26) ($460,978.00) ($461,000.00) ($461,000.00) ($460,610.00)
252.53 275 0 0 0
13.9 0 0 0 0
13.42 15 0 0 0
3.07 0 0 0 0
$282.92 $290.00 $0.00 $0.00 $0.00
$282.92 $290.00 $0.00 $0.00 $0.00
11,745.05 11,750.00 0 0 0
$11,745.05 $11,750.00 $0.00 $0.00 $0.00
252.53 275 0 0 0
$252.53 $275.00 $0.00 $0.00 $0.00
$11,997.58 $12,025.00 $0.00 $0.00 $0.00
$11,997.58 $12,025.00 $0.00 $0.00 $0.00
$282.92 $290.00 $0.00 $0.00 $0.00
Department 000 - General Revenues560669.E Rent/Lease MAX Authority 1
Department 000 - General Revenues Totals $1.00
REVENUE TOTALS $1.00
Department 579 - Depot Operations760968 Depreciation Expense 24,539.22
Department 579 - Depot Operations Totals $24,539.22
EXPENSE TOTALS $24,539.22
Fund 579 - Depot Operations TotalsREVENUE TOTALS $1.00
EXPENSE TOTALS $24,539.22
Fund 579 - Depot Operations Totals ($24,538.22)
Fund 581 - Airport Facilities & Management
Department 000 - General Revenues400402 Property Taxes Regular Levy 97,329.46
400420 Prior Year Taxes MTT Adjustments 0.34
400437 Property Taxes IFT IFT Levy -General 2,654.18
460627.A Charges for Services Fees-Airport Authority 18,309.00
490675 Private Donations General 0
Department 000 - General Revenues Totals $118,292.98
REVENUE TOTALS $118,292.98
Department 540 - Airport Operations710701 Payroll-Regular General 3,424.90
710707 Payroll-Temporary Help General 11,533.12
711702 Payroll-Vacation/PTO General 262.15
711703 Payroll-Holidays 137.72
711716.1 Insurance Health 777.95
711716.2 Insurance Dental 28.04
711717 Insurance-Life & AD&D 5.37
711718.1 Retirement Contribution MERS 269.82
711720 Insurance-Income Protection 21.47
711721 Employee Flex Spending Plan 0
711725 Compensated Absences Adjustment 653.52
712715 Employer FICA/Medicare Contribution 1,131.36
712723 Unemployment Comp Insurance 36.39
712724 Workers Comp Insurance 21.8
723850.CELL Communications Cellular 5.39
723957.AIF Property Tax Contributions IFT Oper-Airport Contribution 2,654.18
723957.AOP Property Tax Contributions Oper-Airport Auth Contribution 95,875.05
723963.2 Write-Offs Uncoll Property Taxes 38.47
760968 Depreciation Expense 461,005.30
Department 540 - Airport Operations Totals $577,882.00
EXPENSE TOTALS $577,882.00
Fund 581 - Airport Facilities & Management TotalsREVENUE TOTALS $118,292.98
EXPENSE TOTALS $577,882.00
Fund 581 - Airport Facilities & Management Totals ($459,589.02)
Fund 587 - Public Transit Facility & Mgmt
Department 000 - General Revenues460627.G Charges for Services Fees-Property Insurance 328.02
510420 Prior Year Taxes-MTT Judgement 0
520665 Investment Income General 10.64
520665.X Investment Income Market Adjustment -0.2
Department 000 - General Revenues Totals $338.46
REVENUE TOTALS $338.46
Department 537 - Public Transit
Division ADM - MAX760968 Depreciation Expense 11,745.03
Division ADM - MAX Totals $11,745.03
Division OPE - Operations723910.D Commercial Insurance Premiums Commercial Ins Prem-Depo 328.02
Division OPE - Operations Totals $328.02
Department 537 - Public Transit Totals $12,073.05
EXPENSE TOTALS $12,073.05
Fund 587 - Public Transit Facility & Mgmt TotalsREVENUE TOTALS $338.46
-244-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
$11,997.58 $12,025.00 $0.00 $0.00 $0.00
($11,714.66) ($11,735.00) $0.00 $0.00 $0.00
729 750 750 750 750
633 650 600 600 600 21.82 20 20 20 20 5.05 0 0 0 0
$1,388.87 $1,420.00 $1,370.00 $1,370.00 $1,370.00
$1,388.87 $1,420.00 $1,370.00 $1,370.00 $1,370.00
363.62 500 500 500 500
1,359.34 1,200.00 1,800.00 1,500.00 1,500.00
$1,722.96 $1,700.00 $2,300.00 $2,000.00 $2,000.00
$1,722.96 $1,700.00 $2,300.00 $2,000.00 $2,000.00
$1,388.87 $1,420.00 $1,370.00 $1,370.00 $1,370.00
$1,722.96 $1,700.00 $2,300.00 $2,000.00 $2,000.00
($334.09) ($280.00) ($930.00) ($630.00) ($630.00)
2,169.71 3,000.00 3,000.00 3,000.00 3,000.00
271,255.15 300,000.00 300,000.00 300,000.00 300,000.00
8,277.39 15,000.00 12,500.00 12,500.00 12,500.00 0 500 500 500 500
6,102.03 6,000.00 6,000.00 6,000.00 6,000.00 0 200 100 200 200
967.83 1,500.00 1,000.00 1,000.00 1,000.00 0 0 800 200 200
20,763.90 15,500.00 15,500.00 16,000.00 16,000.00 3,390.47 3,000.00 3,000.00 3,000.00 3,000.00 2,532.93 1,200.00 3,000.00 3,000.00 3,000.00
957,857.03 935,852.00 935,800.00 925,400.00 925,400.00 7,697.22 8,000.00 8,000.00 8,000.00 8,000.00
648,426.00 637,025.00 637,025.00 687,701.00 687,701.00 231,395.00 227,064.00 227,064.00 235,976.00 235,976.00
2,425.46 1,200.00 1,200.00 1,200.00 1,200.00 0 0 0 0 0
111 0 50 0 0 11,858.68 10,000.00 10,000.00 10,000.00 10,000.00
127.38 10 10 10 10 2,941.44 0 0 0 0
-69,586.31 0 0 0 0 146,789.62 96,500.00 75,000.00 133,500.00 133,500.00 10,461.04 6,000.00 6,000.00 6,000.00 6,000.00
0 0 200,000.00 0 0 16,200.00 0 0 0 0
0 0 97 0 0 23,979.54 0 0 0 0
0 0 0 0 0
$2,306,142.51 $2,267,551.00 $2,445,646.00 $2,353,187.00 $2,353,187.00
$2,306,142.51 $2,267,551.00 $2,445,646.00 $2,353,187.00 $2,353,187.00
25,167.48 27,450.00 27,450.00 28,050.00 28,050.00
750 750 750 750 750
1,925.32 2,100.00 2,100.00 2,150.00 2,150.00
5.4 18 6 9 9 17.59 20 20 25 25
0 25 25 25 25 0 1,000.00 500 500 500
12,630.23 16,900.00 16,900.00 10,200.00 10,200.00 0 200 200 200 200
40.97 100 50 50 50 0 200 100 100 100
270.84 100 100 100 100 0 200 100 100 100
1,652.17 0 0 0 0
EXPENSE TOTALS $12,073.05
Fund 587 - Public Transit Facility & Mgmt Totals ($11,734.59)
Fund 597 - Transportation Employees Benefit
Department 000 - General Revenues460608.MAN Employee Assistance Fee Mandatory 702
460608.OPT Employee Assistance Fee Optional 603
480665 Investment Income General 20.81
480665.X Investment Income Market Adjustment -0.44
Department 000 - General Revenues Totals $1,325.37
REVENUE TOTALS $1,325.37
Department 889 - Employees Coffee Shop721740 Operating Supplies General 480.96
723969 Employee Benefits General 1,214.52
Department 889 - Employees Coffee Shop Totals $1,695.48
EXPENSE TOTALS $1,695.48
Fund 597 - Transportation Employees Benefit TotalsREVENUE TOTALS $1,325.37
EXPENSE TOTALS $1,695.48
Fund 597 - Transportation Employees Benefit Totals ($370.11)
Fund 661 - Centralized Vehicle/Equipment
Department 000 - General Revenues460627 Charges for Services General 2,777.98
460627.2 Charges for Services MAX Authority 302,425.35
460627.3 Charges for Services Fire 15,454.48
460627.B Charges for Services BPW/Other 0
460627.C Charges for Services Cemetery 5,302.33
460627.D Charges for Services Parking Deck 0
460627.F Charges for Services Recreation 1,520.02
460627.J Charges for Services Civic Center 0
460627.P Charges for Services Parks 14,440.40
460627.T Charges for Services Transportation -21.18
460627.W Charges for Services Windmill Island 1,693.89
480670.1 Vehicle/Equip Rental Streets 1,003,949.81
480670.3 Vehicle/Equip Rental Sign Out Cars 8,472.01
480670.4 Vehicle/Equip Rental Assigned Vehicles 668,366.00
480670.5 Vehicle/Equip Rental Equip Rental-Assigned Eqp 213,432.00
480670.6 Vehicle/Equip Rental Vehicle Lease-Outside 1,178.54
480670.P Vehicle/Equip Rental Parks 457.34
490685.2 Recoveries Other Parties 698.49
520665 Investment Income General 11,839.65
520665.7 Investment Income Interest on Interfund Loan 285.22
520665.X Investment Income Market Adjustment -255.53
570673 Gain (Loss) on Disposal of Assets -81,970.45
570674 Sale of Fixed Assets 123,735.32
570674.F Sale of Fixed Assets Administrative Fee 9,086.36
620XFR.214 Transf fr Other Funds Street Improvements Reserve Fd 0
620XFR.235 Transf fr Other Funds Snowmelt Fund 0
620XFR.270 Transf fr Other Funds Library Taxation Fund 0
620XFR.381 Transf fr Other Funds Transf fr S.A. Debt Series 2002 22,134.96
620XFR.681 Transf fr Other Funds Vehicle Insurance Fund 19,000.00
Department 000 - General Revenues Totals $2,344,002.99
REVENUE TOTALS $2,344,002.99
Department 591 - Vehicle/Equipment
Division A - Administration710707 Payroll-Temporary Help General 23,976.41
711716.3 Insurance Retiree 1,150.00
712715 Employer FICA/Medicare Contribution 1,834.20
712723 Unemployment Comp Insurance 24.7
712724 Workers Comp Insurance 19.18
721730 Postage General 16.95
721740 Operating Supplies General 0
721740.CAP Operating Supplies Controlled Items-Capital Type 15,127.21
721744 Clothing General 160
721905 Photocopies/In-House Printing General 61.88
722801.9 Contr-Printing/Promo Printing 0
722801.908 Contr-Printing/Promo Publishing-News Media 0
722804 Contractual-Legal General 0
722807.5 Contractual-Architect/Engineer Engineering 18,382.60
-245-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
7,477.32 7,500.00 8,500.00 8,500.00 8,500.00 4,350.00 4,700.00 4,700.00 4,950.00 4,950.00 1,853.78 0 0 0 0
200 250 250 225 225 1,367.79 1,200.00 1,200.00 1,300.00 1,300.00
180,000.00 187,200.00 187,200.00 196,600.00 196,600.00 120 110 110 110 110
10,461.04 8,000.00 6,000.00 8,000.00 8,000.00 0 400 200 400 400
37.02 0 0 0 0
0 178,100.00 194,300.00 414,200.00 295,200.00
0 690,900.00 690,900.00 701,500.00 498,500.00
474,099.91 500,000.00 500,000.00 500,000.00 500,000.00
$722,426.86 $1,627,423.00 $1,641,661.00 $1,878,044.00 $1,556,044.00
319,565.08 339,550.00 332,825.00 329,000.00 329,000.00
4,566.16 0 4,000.00 0 0 21,088.39 40,800.00 32,700.00 40,800.00 40,800.00 11,385.94 22,415.00 20,700.00 21,120.00 21,120.00 38,544.62 41,550.00 41,550.00 42,350.00 42,350.00 11,587.20 11,600.00 11,600.00 11,700.00 11,700.00 1,987.20 0 0 0 0 3,078.72 0 800 0 0
93,384.44 88,825.00 88,825.00 93,615.00 92,279.00 6,021.01 6,000.00 6,000.00 6,420.00 6,420.00 3,193.38 3,300.00 3,300.00 3,300.00 3,300.00
592.67 633 603 663 663 74,008.31 33,825.00 32,000.00 36,800.00 36,800.00 2,463.92 2,393.00 2,380.00 2,381.00 2,381.00
148.6 144 100 150 150 1,690.02 0 0 0 0
29,026.58 34,881.00 32,800.00 34,156.00 34,156.00 67.45 175 75 100 100
9,271.52 11,300.00 11,100.00 10,923.00 10,923.00 765.98 1,200.00 1,200.00 1,200.00 1,200.00
23,032.21 30,000.00 25,000.00 25,000.00 25,000.00 353,389.77 360,000.00 330,000.00 340,000.00 340,000.00
2,194.44 1,000.00 1,000.00 1,000.00 1,000.00 853.49 850 850 850 850
203,372.03 350,000.00 203,500.00 260,000.00 260,000.00 20 100 100 100 100
2,162.64 2,200.00 2,200.00 2,300.00 2,300.00 6,644.78 7,000.00 7,000.00 7,000.00 7,000.00 2,394.81 2,500.00 2,500.00 2,500.00 2,500.00
40.76 100 100 100 100 7,259.47 14,000.00 18,000.00 14,000.00 14,000.00
30,369.35 32,000.00 32,000.00 32,000.00 32,000.00 4,974.38 5,000.00 5,000.00 5,000.00 5,000.00 4,088.07 5,000.00 10,000.00 7,500.00 7,500.00
0 500 100 100 100 0 300 150 300 300
14,700.00 18,800.00 18,800.00 19,000.00 19,000.00 1,400.00 1,800.00 1,800.00 1,600.00 1,600.00 1,836.73 1,500.00 1,800.00 1,900.00 1,900.00 2,100.00 7,100.00 5,300.00 5,500.00 5,500.00 1,380.72 3,775.00 3,775.00 4,100.00 4,100.00
73,732.91 91,000.00 61,900.00 100,000.00 65,000.00 22,750.00 25,000.00 25,000.00 27,500.00 27,500.00 31,230.00 27,557.00 27,557.00 22,144.00 22,144.00
246 224 224 223 223 0 200 100 200 200
1,585.89 1,890.00 1,890.00 14,280.00 12,500.00
229 200 200 200 200
$1,424,424.64 $1,628,187.00 $1,408,404.00 $1,529,075.00 $1,490,959.00
$2,146,851.50 $3,255,610.00 $3,050,065.00 $3,407,119.00 $3,047,003.00
200,000.00 0 0 0 0
7,921.84 0 0 0 0
97.12 0 0 0 0
722808.31 Contr-Bldgs&Grnds Shop Key Update 9,227.77
723814.1 Computer Costs Operations 4,250.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 1,429.55
723942 Building Rental/Lease General 170,000.00
723947.2 Veh/Eqp Rental Equipment Rental-Assigned 186
723951 Fee for Sale of Equipment 9,086.36
723955 Misc. General 15
723963.1 Write-Offs Uncoll Accts Receivable 583.8
730977 Machinery & Equipment General 0
730981 Vehicles (Req License Plate) General 0
760968 Depreciation Expense 472,766.09
Division A - Administration Totals $728,297.70
Division M - Mechanics Services710701 Payroll-Regular General 309,277.02
710701.11 Payroll-Regular Compensatory Time 5,321.19
710707 Payroll-Temporary Help General 20,567.14
710709 Payroll-Overtime General 16,161.00
711702 Payroll-Vacation/PTO General 37,346.87
711703 Payroll-Holidays 11,361.28
711704 Payroll-Sick Time 0
711705 Payroll-Bereavement 1,894.72
711716.1 Insurance Health 83,900.72
711716.2 Insurance Dental 5,455.00
711716.3 Insurance Retiree 1,818.03
711717 Insurance-Life & AD&D 553.29
711718.1 Retirement Contribution MERS 104,992.36
711720 Insurance-Income Protection 2,277.12
711721 Employee Flex Spending Plan 110
711725 Compensated Absences Adjustment -1,647.67
712715 Employer FICA/Medicare Contribution 28,585.30
712723 Unemployment Comp Insurance 242.02
712724 Workers Comp Insurance 8,058.83
721740 Operating Supplies General 1,018.75
721740.15 Operating Supplies Garage Supplies 23,775.21
721740.18 Operating Supplies Repair Parts 440,680.88
721740.8 Operating Supplies Materials & Supplies 842.58
721744 Clothing General 660.69
721748 Gasoline & Oil General 311,294.24
721751 Licenses & Registrations 45
721752 Uniform Cleaning & Rental 2,089.75
721774.1 Supplies-Equipment Hand Tools 5,407.41
721774.3 Supplies-Equipment Power Tools 2,180.23
721905 Photocopies/In-House Printing General 27.48
721933 Equipment Maintenance General 16,171.85
721939.1 Vehicle Maintenance Mechanical 34,657.27
721939.2 Vehicle Maintenance Cleaning 6,319.51
721939.4 Vehicle Maintenance Bodywork 4,702.20
722801.9 Contr-Printing/Promo Printing 0
722803.6 Contr-Human Resources Drug/Alcohol Testing 0
723814.1 Computer Costs Operations 13,250.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 1,961.14
723850.CELL Communications Cellular 2,100.00
723860 Travel, Conf, Seminars General 2,481.13
723910 Commercial Insurance Premiums General 88,689.83
723910.V Commercial Insurance Premiums Self Ins Premium-Vehicles 23,650.00
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 25,359.00
723947.2 Veh/Eqp Rental Equipment Rental-Assigned 186
723955 Misc. General 0
723960 Educ&Training General 60
723961 Dues & Subscriptions General 20
Division M - Mechanics Services Totals $1,643,904.37
Department 591 - Vehicle/Equipment Totals $2,372,202.07
Department 965 - Appropriation Transfers Out920TRN.214 Transfers Out Street Improvements Reserve Fund 0
920TRN.235 Transfers Out Transf to Snowmelt Oper. Fund 16,200.00
920TRN.270 Transfers Out HDL Taxation Fund 0
-246-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
$208,018.96 $0.00 $0.00 $0.00 $0.00
$2,354,870.46 $3,255,610.00 $3,050,065.00 $3,407,119.00 $3,047,003.00
$2,306,142.51 $2,267,551.00 $2,445,646.00 $2,353,187.00 $2,353,187.00
$2,354,870.46 $3,255,610.00 $3,050,065.00 $3,407,119.00 $3,047,003.00
($48,727.95) ($988,059.00) ($604,419.00) ($1,053,932.00) ($693,816.00)
$10,796,840.17 $10,538,906.00 $10,772,800.00 $10,287,068.00 $10,497,502.00
$15,617,328.70 $12,683,877.00 $11,968,653.00 $13,080,315.00 $12,904,864.00 ($4,820,488.53) ($2,144,971.00) ($1,195,853.00) ($2,793,247.00) ($2,407,362.00)
Department 965 - Appropriation Transfers Out Totals $16,200.00
EXPENSE TOTALS $2,388,402.07
Fund 661 - Centralized Vehicle/Equipment TotalsREVENUE TOTALS $2,344,002.99
EXPENSE TOTALS $2,388,402.07
Fund 661 - Centralized Vehicle/Equipment Totals ($44,399.08)
Net Grand Totals ($2,694,874.10)
Net Grand Totals
REVENUE GRAND TOTALS $8,648,074.50
EXPENSE GRAND TOTALS $11,342,948.60
-247-
COMMUNITY & NEIGHBORHOOD SERVICES
INTRODUCTION
GROUP MISSION STATEMENT
The Community and Neighborhood Services Group encompass all those activities related to community improvement, growth and development. The overall objective is to provide a coordinated and comprehensive approach to community planning by focusing on the physical, social and economic needs of the community, with an emphasis on residential neighborhood improvements and maintenance of a diversified and viable downtown, commercial and industrial areas.
GROUP ORGANIZATIONAL STRUCTURE
-248-
COMMUNITY & NEIGHBORHOOD SERVICES
$- $200,000 $400,000 $600,000 $800,000
$1,000,000 $1,200,000 $1,400,000 $1,600,000
Us
es
Do
lla
rsTotal Uses by Department $5,273,159
Taxes & S/A35.0%
Licenses & Permits10.4%
Intergovernmental0.7%
Transfers from Other Funds1.5%
Charges for Services/Fines
40.0%
Other0.5%
General Revenues11.4%
Interest & Rents0.5%Funding Sources
Working Wages21.6%
Suppl/Maint.5.2% Benefits & NonWorking
Wages8.8%
Mandatory Employer Costs2.0%
Transfers to Other Funds8.2%
Other24.3%
Contingencies0.2%
Contractual29.7%
Funding Uses
-249-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUND TYPES - General 1,520,811$ 1,542,422$ 1,616,409$ 1,608,635$ 1,931,215$ 1,781,431$ Special Revenue 544,771 610,584 538,363 531,346 526,342 521,418 Enterprise 1,658,051 1,694,994 1,526,097 1,522,436 1,586,926 1,586,841 Component Unit 1,074,498 1,180,787 1,490,297 1,422,840 1,382,438 1,383,469
TOTAL ACROSS FUND TYPES 4,798,131$ 5,028,787$ 5,171,166$ 5,085,257$ 5,426,921$ 5,273,159$
FUNDING SOURCES - 56,940 41,421 42,010 74,514 74,514
Taxes & Special Assessments 1,424,314$ 1,537,992$ 1,873,758$ 1,824,781$ 2,021,727$ 2,021,727$ Licenses & Permits 665,298 513,519 612,300 602,200 602,300 602,300 Intergovernmental 31,945 43,199 42,850 43,092 41,628 41,628 Charges for Services 2,146,421 2,400,920 2,164,120 2,291,742 2,300,225 2,307,225 Fines & Forfeits 1,130 1,950 1,600 400 400 400 Interest & Rents 28,649 31,848 23,339 28,881 25,645 30,646 Other 34,324 27,999 40,500 30,050 30,000 30,000 Transfers In 72,383 88,182 92,009 84,498 95,455 85,455
TOTAL SOURCES 4,404,464$ 4,645,609$ 4,850,476$ 4,905,644$ 5,117,380$ 5,119,381$
FUNDING USES - Personnel Services - * Salaries & Wages - Working 990,254$ 1,049,729$ 1,103,672$ 1,065,844$ 1,213,797$ 1,138,596$ * Benefits - Incl. NonWorking Wages 582,923 502,622 416,470 403,701 482,264 463,272 * Mandatory Employer Costs 88,120 91,845 103,258 95,915 112,477 104,856 Other Current Expenditures - * Supplies / Maintenance 202,807 260,849 252,075 267,801 276,525 272,077 * Contractual 1,584,691 1,621,959 1,477,600 1,477,982 1,599,000 1,566,500 * Other 995,602 1,147,961 1,419,994 1,369,183 1,297,796 1,287,796 Transfers Out 353,734 353,822 398,097 394,831 435,062 430,062 Contingencies - 0 - - 0 - - 0 - 10,000 10,000 10,000
TOTAL USES 4,798,131$ 5,028,787$ 5,171,166$ 5,085,257$ 5,426,921$ 5,273,159$
Personnel Services Total Amount 1,661,297$ 1,644,196$ 1,623,400$ 1,565,460$ 1,808,538$ 1,706,724$
Postions: Full-Time 15.70 17.27 17.95 16.90 17.90 17.15 Positions: Part-Time @ F.T.E. 6.45 5.65 6.10 5.80 6.90 5.95
COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF DEPT, FUNCTIONS & RELATED FUNDS
- - G R O U P S T A F F I N G T O T A L S - -
- - G R O U P F U N D I N G U S E S A C R O S S F U N D S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
-250-
COMMUNITY & NEIGHBORHOOD SERVICES
PLANNING & ZONING
ACTIVITY MISSION STATEMENT
PLANNING: Provide a coordinated, comprehensive approach to community planning and design. Focus on the needs and aspirations of the community to provide the best conditions for living, working, learning, and recreation for the citizens of Holland. Assist in preparing and implementing policies, plans, and ordinances in pursuit of this mission, striving for “neighborhoods of choice,” high quality development, and sustainability.
ACTION PLAN
Implementation of recommendations from the Master Plan to include, but not be limited to the re-write of Chapter 39 Zoning, and Chapter 33 Subdivisions. Anticipate completion by June 2018. (Budget Impact $37,000).
Coordination for further development of the Waverly Road/Chicago Drive/8th Street plans
need to be completed with Holland Township before private consultations are to occur with area property and business owners regarding potential implementation strategies. Anticipate coordination with Holland Township and private consultations to be in process by July 2017.
Coordination with the 6th Street Corridor stakeholders, the Transportation Department and
Holland Board of Public Works to develop engineered construction plans for the redevelopment of the public infrastructure in the 6th Street right-of-way. Anticipate completion of plans by June 2018.
Conduct a charrette or other land planning exercise regarding future land uses and
development scenarios associated with the decommissioning of the JDY Power Plant (Budget Impact $25,000).
-251-
COMMUNITY & NEIGHBORHOOD SERVICES
PLANNING & ZONING
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Planning CommissionSite Plan Reviews: Approvals 13 10 15 12 Extensions 1 1 1 1 Amendments 1 3 4 3
Approved Admininstrative Non-Res Sq. Ft. 100,240 50,000 50,000 Approved Non-Res Sq. Ft. (PC) 168,992 46,000 300,000 100,000 New Construction 13 4 8 6 Additions 2 1 1 1 Approved Residential Units 65 72 125 75
Infill Review (Commission) 0 0 0 0Infill Review (by Staff) 5 11 10 10
Recommendations to City Council Rezonings 3 6 10 7 Text Amendments 7 9 5 5 Street Vacations 1 0 0 0 Master Plan Amendments 0 0 1 0 Other 0 3 4 3
Review of Zoning Board of Appeals Referrals 0 1 1 1
Study Session Items 23 24 20 20
Historic District Commission
Community Education Sessions 1 1 1 1 Certificates of Appropriateness Reviewed 34 40 36 35 Certificates of Appropriateness Approved 33 37 35 34
PERFORMANCE MEASURES
Wor
kloa
d
-252-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Charges for Services 7,150 7,534 7,200 11,000 9,300 9,300
General Fund Operating Revenues 219,200 176,803 175,320 173,138 333,224 214,542
TOTAL SOURCES 226,350$ 184,337$ 182,520$ 184,138$ 342,524$ 223,842$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 105,135$ 97,566$ 103,500$ 103,004$ 147,775$ 96,850$
* Benefits - Incl. NonWorking Wages 89,278 56,940 41,421 42,010 74,514 50,141
* Mandatory Employer Costs 10,243 8,167 9,379 9,215 13,865 7,981
Other Current Expenditures -
* Supplies / Maintenance 3,022 4,743 3,000 3,650 3,700 3,700
* Contractual 5,465 2,822 6,900 9,000 79,200 41,700
* Other 13,207 14,099 18,320 17,259 23,470 23,470
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 226,350$ 184,337$ 182,520$ 184,138$ 342,524$ 223,842$
Personnel Services Total Amount 204,656$ 162,673$ 154,300$ 154,229$ 236,154$ 154,972$
Full-Time Positions 1.90 1.60 1.60 1.60 2.60 1.60
Part-Time Positions @ F.T.E. 0.30 0.30 0.30 0.30 0.30 0.30
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
COMMUNITY & NEIGHBORHOOD SERVICES
GENERAL FUND - PLANNING & ZONING
-253-
COMMUNITY & NEIGHBORHOOD SERVICES
ENVIRONMENTAL HEALTH & INSPECTIONS
DEPARTMENT MISSION STATEMENT
To protect and improve the environment and well-being of Holland’s citizens by regulating, inspecting and investigating existing structures and property uses, electrical, mechanical and plumbing systems, and all other factors and activities within the jurisdiction of this department, affecting the health, safety and welfare of the community.
ACTION PLAN ZONING
Participate in the re-vamping of the zoning ordinance (Chapter 39).
NEIGHBORHOOD HOUSING AND CODE ENFORCEMENT
Use staff to address expired rental housing certificates, and be in line with the requirements of the ordinance, completing one inspection every three years. (Two-year goal to have no expired certificates.)
Invest in staff training regarding the principles of lean engineering for the public sector with the expressed goal of applying and implementing said principles to the entire customer service process.
Investigate unregistered short term rental properties and ensure all properties meet the
City Code requirements as adopted by City Council.
Work with the Department of Public Safety to ensure that all public lodging facilities maintain compliance with the City Ordinance.
-254-
COMMUNITY & NEIGHBORHOOD SERVICES
ENVIRONMENTAL HEALTH & INSPECTIONS
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Rental Housing - Inspections (Properties) 554 614 600 500
Rental Housing - Inspections (Units) 1,315 1,885 1,600 150
Public Lodging Facility (Annual Complaints) 7 10 10 15
Land Use Permits 274 266 260 260
Inoperable Vehicles - Violations Corrected 170 212 230 230
Garbage and Rubbish - Investigations 404 379 500 400
Weeds - Investigations 732 966 900 800
Point of Sale Smoke Detectors 624 654 650 630
Home Business Inspections 1 2 1 1
Home Business Type I Renewals 4 2 4 4
NEZ Inspections 6 3 2 2
Vacant and Abandoned Registration 32 34 20 20
Monthly Inspections (Fire) Vacant and Abandoned 398 255 200 200
Vacant Recheck (Rental and Other than Vacant and Abandoned) 0 13 10 10
Pre-Sale Inspections 37 30 25 25
Vacant Occupancy Inspections 41 41 35 25
Vacant Other Inspections 172 184 120 100
PERFORMANCE MEASURES
Wor
kloa
d
-255-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Licenses & Permits 23,537$ 18,629$ 19,600$ 19,600$ 19,300$ 19,300$
Charges for Services 314,236 323,795 313,000 313,000 308,000 315,000
Fines & Forfeits 250 1,625 800 200 200 200
General Fund Operating Revenues 125,315 66,513 97,115 59,772 89,346 82,832
TOTAL SOURCES 463,338$ 410,562$ 430,515$ 392,572$ 416,846$ 417,332$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 218,093$ 215,296$ 226,100$ 200,704$ 210,250$ 210,250$
* Benefits - Incl. NonWorking Wages 170,668 126,956 119,087 110,272 124,859 125,345
* Mandatory Employer Costs 19,911 20,463 21,957 18,525 20,657 20,657
Other Current Expenditures -
* Supplies / Maintenance 6,145 6,814 6,600 6,200 6,200 6,200
* Contractual 18,797 10,352 18,100 18,300 18,300 18,300
* Other 29,724 30,681 38,671 38,571 36,580 36,580
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 463,338$ 410,562$ 430,515$ 392,572$ 416,846$ 417,332$
Personnel Services Total Amount 408,672$ 362,715$ 367,144$ 329,501$ 355,766$ 356,252$
Full-Time Positions 4.51 4.51 4.36 4.36 4.36 4.36
Part-Time Positions @ F.T.E. 0.10 - 0 - - 0 - - 0 - - 0 - - 0 -
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
COMMUNITY & NEIGHBORHOOD SERVICES
GENERAL FUND - ENVIRONMENTAL HEALTH & INSPECTIONS
-256-
COMMUNITY & NEIGHBORHOOD SERVICES
CONSTRUCTION INSPECTIONS
ACTIVITY MISSION STATEMENT
To protect and improve the environment and well-being of Holland’s citizens by regulating, inspecting and investigating new and existing structures, electrical, mechanical, and plumbing systems and all other factors and activities within the jurisdiction of the State Construction Code, affecting the health, safety and welfare of the community.
ACTION PLAN
Determine succession planning opportunities and opportunities for expanded collaborations and joint inspection efforts with area governments on construction code processes as staffing transitions occur.
Evaluate our ability to continue to provide quality mechanical inspection services for Holland Township and Zeeland City.
Manage increase in permits and inspection requests by shifting clerical duties currently
done by the inspector to clerical staff.
Provide additional attention to neglected data to maintain efficiencies.
Create a new administrative plan given the former leadership retirement.
-257-
COMMUNITY & NEIGHBORHOOD SERVICES
CONSTRUCTION INSPECTIONS
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Plumbing - Permits 438 415 415 415
Mechanical - Permits 708 649 649 649
Electrical - Permits 737 738 738 738
Building - Permits 661 586 586 586
Building - Construction Valuation $74,490,179 $50,932,264 $60,000,000 $60,000,000
Holland Township Mechanical Inspections Contract 1000 1235 1200 1200
Zeeland City Mechanical Inspections Contract 180 257 250 250
Wor
kloa
d
PERFORMANCE MEASURES
-258-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Licenses & Permits 641,071$ 490,330$ 590,000$ 580,000$ 580,000$ 580,000$
Charges for Services 61,957 80,169 62,000 77,000 77,000 77,000
Fines & Forfeits 880 325 800 200 200 200
General Fund Operating Revenues (201,123) 15,659 (45,719) (26,600) (6,274) 6,975
TOTAL SOURCES 502,785$ 586,483$ 607,081$ 630,600$ 650,926$ 664,175$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 223,072$ 276,297$ 311,350$ 328,800$ 325,379$ 333,688$
* Benefits - Incl. NonWorking Wages 157,897 157,282 139,768 138,910 151,412 159,837
* Mandatory Employer Costs 19,682 23,608 29,375 28,980 30,562 31,525
Other Current Expenditures -
* Supplies / Maintenance 33,741 34,756 34,100 36,100 36,100 31,652
* Contractual 30,139 54,805 47,200 48,432 48,200 48,200
* Other 38,254 39,735 45,288 49,378 59,273 59,273
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 502,785$ 586,483$ 607,081$ 630,600$ 650,926$ 664,175$
Personnel Services Total Amount 400,651$ 457,187$ 480,493$ 496,690$ 507,353$ 525,050$
Full-Time Positions 3.42 5.47 5.82 5.82 5.82 6.07
Part-Time Positions @ F.T.E. 0.75 1.00 1.25 1.60 1.40 1.15
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
COMMUNITY & NEIGHBORHOOD SERVICES
GENERAL FUND - CONSTRUCTION INSPECTIONS
-259-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
General Fund Operating Revenues - 0 -$ - 0 -$ 40,000$ 40,000$ 40,000$ 40,000$
TOTAL SOURCES - 0 -$ - 0 -$ 40,000$ 40,000$ 40,000$ 40,000$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
* Benefits - Incl. NonWorking Wages - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Mandatory Employer Costs - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Other Current Expenditures -
* Supplies / Maintenance - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Contractual - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Other - 0 - - 0 - 40,000 30,000 30,000 30,000
Contingencies - 0 - - 0 - - 0 - 10,000 10,000 10,000
TOTAL USES - 0 -$ - 0 -$ 40,000$ 40,000$ 40,000$ 40,000$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
COMMUNITY & NEIGHBORHOOD SERVICES
GENERAL FUND - SOCIAL SERVICES ASSISTANCE
-260-
COMMUNITY & NEIGHBORHOOD SERVICES
HOUSING & NEIGHBORHOODS
DEPARTMENT MISSION STATEMENT
The Housing and Neighborhood Division of Community and Neighborhood Services provides administration to improve the physical and social structures in Holland’s Neighborhoods. This Division will facilitate communication and collaboration among neighborhood based groups and promotes neighborhood improvement initiatives including, but not limited to, improvements to the physical environment (such as private homes and public spaces).
ACTION PLAN
Transfer funding for the Neighborhood Connections Program from the Community Development Block Grant Fund to the General Fund and increase the City’s contribution to each neighborhood group to $10,000 and require that this funding only be distributed on a one to one match for each site. (Total budget impact $40,000). Funding for this program has been transferred to the general budget. We have contracts in place for 3 of the 4 Neighborhood Groups. Expect to provide partial funding for the remaining group who had a gap in staffing and will not use the entire amount allotted.
Implement a redesigned Neighborhood Leadership Academy to focus more on City of Holland relationships with its residents. Educate residents on working with various City Departments to increase access to City services and promote citizen participation on the City’s various advisory committees. Implementation prior to Tulip Time 2018. (Total Budget Impact $3,000)
Collaborate with local affordable housing efforts like Ottawa Housing Next to identify
specific steps the City of Holland may take to facilitate affordable housing throughout the region.
Conduct a charrette or similar land and transportation planning exercise targeting the 17th
Street corridor with the expressed goal of making 17th Street more livable.
-261-
COMMUNITY & NEIGHBORHOOD SERVICES
HOUSING & NEIGHBORHOODS
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Social/Human Relations Activities:
Coordinate Fair Housing Activities
Fair Housing Workshop Breakfast 1 1 1 1
Complaint Based or Survey Tests 8 6 7 7
1-3 Hr Class fro Industry Personnel 1 1 2 2
Number of hours of Education and outreach for Protected Classes of Social Services Agencies 13 9 13 15
Coordinate with and Promote Visibility of Ministries Neighborhood Groups
Hold Meetings with Neighborhood Connectors 10 10 5 6
Provide grants for connectors to support community development work 4 4 4 4
City Staff Landlord/Tenant Liaison:
Hold 1 Tenant Workshop 1 1 1 1
Hold 1 Landlord Workshop 1 1 1 1
Tenant/Landlord Inquiries 60 146 180 150
Provide Neighborhood Mini Grants:
Neighbor Led Initiative 3 6 4 4
Neighborhood Celebrations (Including NNO):
Annual National Night Out Celebration 1 1 1 1
Serve as a Liaison for the Neighborhood Commercial Districts:
Host Quarterly Business Meetings 8 8 6 3
Graffiti Complaints 129 25 30 30
PERFORMANCE MEASURES
Wor
kloa
d
-262-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 197,706 210,287 198,672 224,155 312,474 265,523
TOTAL SOURCES 197,706$ 210,287$ 198,672$ 224,155$ 312,474$ 265,523$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 93,622$ 105,419$ 101,070$ 129,800$ 191,760$ 151,000$
* Benefits - Incl. NonWorking Wages 72,756 72,793 46,970 46,330 58,398 55,648
* Mandatory Employer Costs 8,732 9,357 9,682 12,375 17,366 13,925
Other Current Expenditures -
* Supplies / Maintenance 1,022 603 1,900 1,900 3,900 3,900
* Contractual 8,337 1,000 12,000 7,000 8,000 8,000
* Other 13,237 21,115 27,050 26,750 33,050 33,050
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 197,706$ 210,287$ 198,672$ 224,155$ 312,474$ 265,523$
Personnel Services Total Amount 175,110$ 187,569$ 157,722$ 188,505$ 267,524$ 220,573$
Full-Time Positions 1.90 1.87 1.90 1.90 1.90 1.80
Part-Time Positions @ F.T.E. 0.65 0.05 0.10 0.75 1.50 0.80
- - F U N D I N G S O U R C E S & U S E S - -
- - S T A F F I N G - -
COMMUNITY & NEIGHBORHOOD SERVICES
GENERAL FUND - HOUSING & NEIGHBORHOODS
-263-
COMMUNITY & NEIGHBORHOOD SERVICES
8th STREET MARKET
ACTIVITY MISSION STATEMENT
To increase the awareness and overall appeal of the Holland Farmers Market locally, regionally, and nationally to benefit vendors of the Market and provide the community with a professionally run Market that sells high-quality home-made products.
ACTION PLAN
Improve vendor communications through a required all vendor meeting held prior to the start of the 2017 Market season, the creation of a monthly vendor newsletter and face-to-face interactions with vendors every Wednesday and Saturday that the Market is held. (Spring 2017)
Navigate the Civic Center Place Construction to the best of our abilities to minimize the negative effects the construction will have on the Holland Farmers Market. This effort will include meetings with the head of the project, communication with vendors, relocating vendors as necessary and increased signage for customers. (Summer 2017)
Working alongside our partners at the Ottawa County Health Department, Michigan Farmers Market Association, USDA and State of Michigan, explore new grant opportunities to fund potential improvements to Market operations, access to low income families and promotional opportunities for the Holland Farmers Market.
-264-
COMMUNITY & NEIGHBORHOOD SERVICES
8TH STREET MARKET
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Farmers Market:
Wednesday Market Held Each Season 29 29 30 30
Saturday Market Held Each Season 35 35 37 38
Total Number of Daily Stalls Rented 40 39 37 40
Total Number of Seasonal Stalls Rented 43 44 44 44
Total Market Stall Rental Revenue 72,865$ 73,386$ 63,982$ 75,000$
Market Bucks Sold 896$ 777$ 875$ 1,500$
Project Fresh Coupons 6,986$ 7,300$ 5,988$ 6,500$
EBT Program (Bridge Cards) 23,711$ 23,161$ 20,000$ 20,000$
Double Up Bucks 19,618$ 18,828$ 19,000$ 19,000$
External Events Held in Tandem with Market 8 8 8 8
Saturday Chef Series Demonstrations Held 16 18 16 17
Wednesday Kids Activities Held 13 12 12 12
Special Events Held at Market 2 2 2 1
Other Activities:
Other Events Held at Eighth Street Market Place 15 15 13 13
Revenue from Eighth Street Market Place Rental 16,890$ 18,644$ 12,330$ 12,330$
PERFORMANCE MEASURES
Wor
kloa
d
-265-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental 31,945$ 32,233$ 34,100$ 28,000$ 27,500$ 27,500$
Interest & Rents 16,890 18,644 15,000 15,000 10,000 15,000
Charges for Services 76,107 77,289 79,900 76,760 77,000 77,000
Other 16,985 7,699 13,000 3,000 3,000 3,000
General Fund Operating Revenues (11,295) 14,888 15,621 14,410 50,945 48,059
TOTAL SOURCES 130,632$ 150,753$ 157,621$ 137,170$ 168,445$ 170,559$
FUNDING USES -
Personnel Services
* Salaries & Wages - Working 27,485$ 47,725$ 43,041$ 36,890$ 53,200$ 53,200$
* Benefits - Incl. NonWorking Wages 2,536 6,662 4,390 5,250 2,958 2,572
* Mandatory Employer Costs 2,354 4,025 3,740 3,315 4,537 4,537
Other Current Expenditures
* Supplies / Maintenance 2,008 5,388 5,700 6,300 15,300 15,300
* Contractual 5,983 4,567 6,300 6,540 8,100 10,600
* Other 90,266 82,386 94,450 78,875 84,350 84,350
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 130,632$ 150,753$ 157,621$ 137,170$ 168,445$ 170,559$
- - S T A F F I N G - -
Personnel Services Total Amount 0$ 58,412$ 51,171$ 45,455$ 60,695$ 60,309$
Full-Time Positions 0.15 0.40 0.40 0.10 0.10 0.10
Part-Time Positions @ F.T.E. 1.05 0.75 0.90 0.90 1.35 1.35
COMMUNITY & NEIGHBORHOOD SERVICES
GENERAL FUND - 8TH STREET MARKET
- - F U N D I N G S O U R C E S & U S E S - -
-266-
COMMUNITY & NEIGHBORHOOD SERVICES
DOWNTOWN PARKING FUND
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Overnight Parking Permits Issued
Lots
Number 135 187 140 140
Revenue $10,420 $12,670 $11,000 $11,000
Deck
Number 10 5 0 0
Revenue $3,600 $1,750 $0 $0
Public Off-Street Parking Supply Downtown
Lots 17 16 16 16
Spaces 1,011 771 771 771
Deck Spaces 256 256 256 256
Spaces Available 24/7 10 0 0 0
PERFORMANCE MEASURES
Wor
kloa
d
-267-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments 193,846$ 199,511$ 226,000$ 206,290$ 212,479$ 212,479$
Charges for Services 14,270 16,520 18,850 18,850 18,850 18,850
Interest & Rents 5,396 3,825 1,800 7,700 7,700 7,700
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 213,512$ 219,856$ 246,650$ 232,840$ 239,029$ 239,029$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 52,687$ 45,467$ 83,474$ 75,735$ 94,700$ 94,700$
* Benefits - Incl. NonWorking Wages 4,322 4,263 5,599 4,836 7,352 7,342
* Mandatory Employer Costs 4,771 4,181 7,927 7,165 9,050 9,030
Other Current Expenditures -
* Supplies / Maintenance 37,271 35,340 47,350 48,825 49,625 49,625
* Contractual 1,942 1,413 5,500 5,200 7,700 7,700
* Other 56,414 108,304 93,075 87,813 83,929 83,929
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Debt Service Payments -
* Interest & Fee Payments - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers Out 8,900 9,256 - 0 - 9,534 9,820 9,820
TOTAL USES 166,307$ 208,224$ 242,925$ 239,108$ 262,176$ 262,146$
INCREASE (DECREASE) 47,205$ 11,632$ 3,725$ (6,268)$ (23,147)$ (23,117)$
ENDING BALANCE -
Designated / Reserved (Deck O&M) 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
Undesignated / Unreserved 220,152 231,784 235,509 225,516 202,369 202,399
TOTAL FUND EQUITY 250,152$ 261,784$ 265,509$ 255,516$ 232,369$ 232,399$
Personnel Services Total Amount 61,780$ 53,911$ 97,000$ 87,736$ 111,102$ 111,072$
Full-Time Positions 0.15 0.15 0.55 0.55 0.55 0.55
Part-Time Positions @ F.T.E. 0.90 0.85 0.85 0.85 1.30 1.30 - NOTE: The time of several positions listed under General Fund - Street O&M Dept 'Staffing' is charged to this fund.
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
COMMUNITY & NEIGHBORHOOD SERVICES
DOWNTOWN PUBLIC PARKING FUND
-268-
COMMUNITY & NEIGHBORHOOD SERVICES
DOWNTOWN DEVELOPMENT AUTHORITY/PRINCIPAL SHOPPING DISTRICT
DEPARTMENT MISSION STATEMENT
To create and maintain a viable downtown area for the greater Holland community through effective organization, design, business recruitment and retention, new development, parking, traffic patterns and land use and to increase the awareness and overall appeal of Downtown Holland on a local and national scale to benefit the PSD members, resulting in increased business values and profits for all.
ACTION PLAN
Implement Parking program based on the results of the Parking Study. Ongoing through 2017. Approximately $17,000 for Parking Ambassador.
Determine the best Downtown Management Structure to facilitate the plan to expand
Downtown from Fairbanks Avenue to the Waterfront by conducting a charrette of all Downtown Stakeholders. July and August 2017, $10,000
Refreshment of Streetscape Amenities. Fall 2017, $20,000
Refresh and expand the Holiday décor. Fall 2017, $10,000
Develop a Downtown Annual Report that would summarize initiatives, events and
sponsorship results in the fiscal year 2018. December 2017
Implement changes to the PSD Assessment policy and/or rate to keep up with current expenses and to fund new marketing initiatives. Summer 2017
-269-
COMMUNITY & NEIGHBORHOOD SERVICES
DOWNTOWN DEVELOPMENT AUTHORITY
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Building Improvement Expenditures $17,205,000 $1,400,000 $6,000,000 $2,000,000
Net New Downtown Businesses Recruited 8 2 0 2
Street Performer Permits 195 152 160 160
Number of Businesses Downtown 185 174 174 177
***Square Footage Total (see footnote) 1,248,667 1,357,680 1,357,680 1,357,680
Square Footage Use: Office 383,427 532,067 532,067 532,067Retail 802,783 294,187 294,187 330,582Vacant / Storage / Other / Hotel 62,457 462,475 462,475 462,475
Amenities:Public Benches (Victor Stanley & Porter) 36 35 40 40Private Benches 25 25 25 25Trash Cans 53 57 57 57Trees Total in Tree Management District 186 186 266 266Trees Replaced 0 0 0 0Bike Racks 10 10 13 13Bikes Accommodated 76 76 94 94
***Square footage reflects the C-3 district.
PERFORMANCE MEASURES
Wor
kloa
d
-270-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments 182,381$ 189,308$ 190,800$ 200,534$ 202,000$ 202,000$
Licenses & Permits 690 4,560 2,700 2,600 3,000 3,000
Charges for Services 4,050 3,225 2,000 2,950 2,950 2,950
Interest & Rents 1,740 2,351 1,500 - 0 - - 0 - - 0 -
Other - 0 - 1,722 - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 188,861$ 201,166$ 197,000$ 206,084$ 207,950$ 207,950$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 56,769$ 68,084$ 54,918$ 52,618$ 48,210$ 52,310$
* Benefits - Incl. NonWorking Wages 11,560 10,950 12,726 7,940 11,263 12,814
* Mandatory Employer Costs 4,924 5,733 4,976 4,435 4,390 4,770
Other Current Expenditures -
* Supplies / Maintenance 47,330 95,718 72,100 83,400 80,400 80,400
* Contractual 3,448 3,457 7,700 4,100 7,100 7,100
* Other 36,384 52,992 63,275 52,759 62,635 62,635
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers Out 14,652 - 0 - 30,000 10,000 45,000 40,000
TOTAL USES 175,067$ 236,934$ 245,695$ 215,252$ 258,998$ 260,029$
INCREASE (DECREASE) 13,794$ (35,768)$ (48,695)$ (9,168)$ (51,048)$ (52,079)$
ENDING FUND EQUITY -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 186,141 150,373 101,678 141,205 90,157 89,126
TOTAL FUND EQUITY 186,141$ 150,373$ 101,678$ 141,205$ 90,157$ 89,126$
Personnel Services Total Amount 73,253$ 84,767$ 72,620$ 64,993$ 63,863$ 69,894$
Full-Time Positions 0.475 0.45 0.60 0.60 0.60 0.65
Part-Time Positions @ F.T.E. 0.65 0.65 0.65 0.65 0.35 0.35
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
COMMUNITY & NEIGHBORHOOD SERVICES
DOWNTOWN DEVELOPMENT AUTHORITY FUND
-271-
COMMUNITY & NEIGHBORHOOD SERVICES
PRINCIPAL SHOPPING DISTRICT
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Additional Revenue Sources:
Associate Membership 3 5 4 4
Corporate Sponsorship 8 4 11 11
Grants Awarded 1 0 1 1
Revenue-Generating Events 4 3 4 4
Marketing & Promotion Initiatives:
Calendar of Events Brochures 3 2 3 3
Downtown Holland Magazine Spreads 3 3 0 0
Downtown Holland Map & Directories 8 5 5 5
Social Media Accounts 12 5 5 5
Event Posters 16 5 6 6
Installation of Seasonal Décor 1 0 0 0
Press Releases 0 30 30 30
Dining Guide 1 1 1 1
Visiting Groups Coupon Booklet 1 0 0 0
Events Organized:
Community Events 7 6 6 6
Business Promotion Events 4 5 4 4
Business Advocacy:
D-Coffee and Annual Meetings 6 6 6 6
Member Newsletters 12 12 12 12
Additional Workshops and Seminars 1 1 0 0
PERFORMANCE MEASURES
-272-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments 178,993$ 178,580$ 183,000$ 180,762$ 185,000$ 185,000$
Charges for Services 103,039 47,508 48,070 48,102 48,000 48,000
Interest & Rents 890 437 300 (128) 100 100
Other 17,339 18,578 27,500 27,050 27,000 27,000
TOTAL SOURCES 300,261$ 245,103$ 258,870$ 255,786$ 260,100$ 260,100$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 147,885$ 132,825$ 110,176$ 78,800$ 78,175$ 82,250$
* Benefits - Incl. NonWorking Wages 41,565 38,689 29,702 30,025 26,677 24,827
* Mandatory Employer Costs 12,770 11,619 10,435 7,295 7,214 7,595
Other Current Expenditures -
* Supplies / Maintenance 7,108 7,200 5,525 5,526 3,300 3,300
* Contractual 15,530 18,928 14,700 19,080 15,500 18,000
* Other 149,346 125,714 103,350 99,382 110,400 110,400
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 374,204$ 334,975$ 273,888$ 240,108$ 241,266$ 246,372$
INCREASE (DECREASE) (73,943)$ (89,872)$ (15,018)$ 15,678$ 18,834$ 13,728$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 116,937 27,065 12,047 42,743 61,577 56,471
TOTAL FUND EQUITY 116,937$ 27,065$ 12,047$ 42,743$ 61,577$ 56,471$
Personnel Services Total Amount 202,220$ 183,133$ 150,313$ 116,120$ 112,066$ 114,672$
Full-Time Positions 2.525 2.15 1.90 0.90 0.90 0.95
Part-Time Positions @ F.T.E. 1.35 1.35 1.35 0.75 0.70 0.70
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
COMMUNITY & NEIGHBORHOOD SERVICES
DOWNTOWN PRINCIPAL SHOPPING DISTRICT FUND
- - F U N D E Q U I T Y - -
-273-
COMMUNITY & NEIGHBORHOOD SERVICES
DANGEROUS STRUCTURE FUND
FUND MISSION STATEMENT
To proceed with the repair or demolition of dangerous structures in an efficient manner as one of
many methods employed to protect the health, safety, and welfare of occupants, neighbors, and the
general public.
ACTION PLAN
Respond per state statute.
-274-
COMMUNITY & NEIGHBORHOOD SERVICES
DANGEROUS STRUCTURES
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Number of Dangerous Structures Public Hearings 1 3 5 5
Number of Housing Board of Appeals Public Hearings 0 3 5 5
Number Repaired by the Owner 0 0 1 1
Number Repaired by the City 1 3 4 4
City Cost of Repairs/Demolition $2,334 $42,549 $45,000 $30,000
Number of Vacant Properties 0 0 4 4
Non-Rental Properties 0 1 5 5
Residential 0 2 5 5
PERFORMANCE MEASURES
Wor
kloa
d
-275-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services - 0 -$ 55,642$ 11,800$ 52,130$ 12,000$ 12,000$
Transfers In 4,260 11,743 9,750 - 0 - 10,900 900
TOTAL SOURCES 4,260$ 67,385$ 21,550$ 52,130$ 22,900$ 12,900$
FUNDING USES -
Other Current Expenditures -
* Supplies / Maintenance 361$ 248$ 200$ 300$ 300$ 300$
* Contractual 1,565 1,047 2,600 2,830 2,600 2,600
* Other 2,334 66,090 18,750 49,000 20,000 10,000
TOTAL USES 4,260$ 67,385$ 21,550$ 52,130$ 22,900$ 12,900$
INCREASE (DECREASE) - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL FUND EQUITY - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
COMMUNITY & NEIGHBORHOOD SERVICES
DANGEROUS STRUCTURES FUND
-276-
COMMUNITY & NEIGHBORHOOD SERVICES
SOLID WASTE RECYCLING FUND
FUND MISSION STATEMENT
To provide methods, programs, education, and resources to allow for the cost efficient and environmentally responsible disposal of solid waste for all city residents and businesses.
ACTION PLAN
Create a monthly reporting process that highlights certain performance metrics to better measure work output and better allocate limited resources as it relates to our Solid Waste and Recycling Program. (No budget Impact)
Review Solid Waste Contract and determine whether to renew the current contract or go out for bid; follow through with chosen option. (Current residential contract expires June 30, 2018)
Investigate “on tax” billing vs. “individual” billing for refuse collections.
Study and begin preparations for a comprehensive sustainable materials maintenance plan.
Implement a 3% fee increase to cover the 3% cost increase in the contract. Will add 3% as of July 1, 2017, to all sizes of curbside refuse pickup service.
-277-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 1,565,612$ 1,789,238$ 1,621,300$ 1,691,950$ 1,747,125$ 1,747,125$
Interest & Rents 1,039 1,959 1,000 1,000 1,000 1,000
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 1,566,651$ 1,791,197$ 1,622,300$ 1,692,950$ 1,748,125$ 1,748,125$
FUNDING USES -
Personnel Service Expenses
* Salaries & Wages - Working 65,506$ 61,050$ 70,043$ 59,493$ 64,348$ 64,348$
* Benefits - Includes NonWorking Wage 32,341 28,087 16,807 18,128 24,831 24,746
* Mandatory Employer Costs 4,733 4,692 5,787 4,610 4,836 4,836
Other Current Expenses
* Supplies / Maintenance 64,799 70,039 75,600 75,600 77,700 77,700
* Contractual 1,493,485 1,523,568 1,356,600 1,357,500 1,404,300 1,404,300
* Other (2,813) 7,558 1,260 7,105 10,911 10,911
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 1,658,051$ 1,694,994$ 1,526,097$ 1,522,436$ 1,586,926$ 1,586,841$
INCREASE (DECREASE) (91,400)$ 96,203$ 96,203$ 170,514$ 161,199$ 161,284$
ENDING BALANCE -
Designated / Reserved: - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved: 449,949 546,152 642,355 716,666 877,865 877,950
TOTAL FUND EQUITY 449,949$ 546,152$ 642,355$ 716,666$ 877,865$ 877,950$
INCREASE (DECREASE) (91,429)$ 96,203$ 96,203$ 170,514$ 161,199$ 161,284$
ENDING BALANCE 449,949$ 546,152$ 642,355$ 716,666$ 877,865$ 877,950$
Personnel Services Total Amount 102,580$ 93,829$ 92,637$ 82,231$ 94,015$ 93,930$
Full-Time Positions 0.67 0.67 0.67 1.07 1.07 1.07
Part-Time Positions @ F.T.E. 0.70 0.70 0.70 - 0 - - 0 - - 0 -
COMMUNITY & NEIGHBORHOOD SERVICES
SOLID WASTE RECYCLING FUND
- - S T A F F I N G - -
- - W O R K I N G C A P I T A L - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
-278-
COMMUNITY & NEIGHBORHOOD SERVICES
BROWNFIELD REDEVELOPMENT AUTHORITY FUND (COMPONENT UNIT FUND)
FUND MISSION STATEMENT
To provide a fund to receive Brownfield Redevelopment tax increment financing revenues and to distribute these revenues to the various Brownfield projects.
ACTION PLAN To transfer Brownfield tax increment financing revenues as generated to eligible project
capital costs.
To transfer Brownfield tax increment financing revenues as generated to pay-off the bond for the 7th Street Downtown Parking Deck project.
To facilitate process to consider approval of new Brownfield project applications in FY18.
To facilitate planning and future construction of 9th Street Parking Deck including possible issuance of debt.
-279-
COMMUNITY & NEIGHBORHOOD SERVICES
BROWNFIELD REDEVELOPMENT AUTHORITY
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Number of Active Projects (Capturing Taxes) 10 10 9 10 Number of Active Projects (Not Capturing Taxes) 1 1 3 4 Total Number of Active Projects 11 11 12 14
Taxable Valuation Capture (IFT at Equivalency) $19,945,731 $23,636,069 $30,289,778 $34,924,361
PERFORMANCE MEASURES
Wor
kloa
d
-280-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments 869,094$ 970,593$ 1,273,958$ 1,237,195$ 1,422,248$ 1,422,248$
Intergovernmental - 0 - 10,966 8,750 15,092 14,128 14,128
Interest & Rents 2,694 4,632 3,739 5,309 6,845 6,846
Transfers In 68,123 76,439 82,259 84,498 84,555 84,555
TOTAL SOURCES 939,911$ 1,062,630$ 1,368,706$ 1,342,094$ 1,527,776$ 1,527,777$
FUNDING USES -
Other Current Expenditures - - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Contractual - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Other 569,249 599,287 876,505 832,291 743,198 743,198
Transfers Out 330,182 344,566 368,097 375,297 380,242 380,242
TOTAL USES 899,431$ 943,853$ 1,244,602$ 1,207,588$ 1,123,440$ 1,123,440$
INCREASE (DECREASE) 40,480$ 118,777$ 124,104$ 134,506$ 404,336$ 404,337$
ENDING FUND EQUITY -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 136,915 255,692 379,796 390,198 794,534 794,535
TOTAL FUND EQUITY 136,915$ 255,692$ 379,796$ 390,198$ 794,534$ 794,535$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
COMMUNITY & NEIGHBORHOOD SERVICES
BROWNFIELD REDEVELOPMENT AUTHORITY FUND
-281-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
550 800 4,000.00 2,800.00 2,800.00 6,334.00 6,000.00 6,500.00 6,000.00 6,000.00
650 400 500 500 500 $7,534.00 $7,200.00 $11,000.00 $9,300.00 $9,300.00
3,450.00 1,700.00 1,700.00 1,700.00 1,700.00 210 200 200 200 200 700 300 300 0 0
13,768.50 17,000.00 17,000.00 17,000.00 17,000.00 500 400 400 400 400
2,150.00 1,700.00 1,700.00 1,700.00 1,700.00 219,108.00 225,000.00 225,000.00 225,000.00 225,000.00 43,905.00 32,000.00 32,000.00 32,000.00 32,000.00 8,360.00 8,000.00 8,000.00 6,000.00 6,000.00
-50 3,000.00 3,000.00 3,000.00 3,000.00 12,015.00 15,000.00 15,000.00 12,000.00 15,000.00 6,250.00 4,000.00 4,000.00 4,000.00 4,000.00
11,045.00 8,000.00 8,000.00 8,000.00 8,000.00 2,167.00 2,000.00 2,000.00 2,000.00 2,000.00 1,450.00 1,000.00 1,000.00 1,000.00 1,000.00
16,380.00 12,000.00 12,000.00 12,000.00 16,000.00 1,007.02 1,200.00 1,200.00 1,200.00 1,200.00
8 100 100 100 100 1,625.00 800 200 200 200
$344,048.52 $333,400.00 $332,800.00 $327,500.00 $334,500.00
230,204.98 300,000.00 300,000.00 300,000.00 300,000.00
84,536.00 80,000.00 80,000.00 80,000.00 80,000.00
70,590.00 90,000.00 80,000.00 80,000.00 80,000.00 104,998.55 120,000.00 120,000.00 120,000.00 120,000.00
530 0 1,000.00 1,000.00 1,000.00 4,558.00 0 6,000.00 6,000.00 6,000.00
75,081.00 62,000.00 70,000.00 70,000.00 70,000.00 325 800 200 200 200
$570,823.53 $652,800.00 $657,200.00 $657,200.00 $657,200.00
$914,872.05 $986,200.00 $990,000.00 $984,700.00 $991,700.00
23,161.40 25,000.00 20,000.00 20,000.00 20,000.00
1,219.50 1,400.00 1,000.00 1,000.00 1,000.00 3,612.00 4,000.00 3,000.00 3,000.00 3,000.00 4,240.00 3,700.00 4,000.00 3,500.00 3,500.00
73,386.00 78,000.00 75,000.00 75,000.00 75,000.00 270 0 0 0 0
1,104.00 0 0 0 0 583 500 460 500 500
257.86 400 300 500 500 1,688.00 1,000.00 1,000.00 1,000.00 1,000.00
18,644.00 15,000.00 15,000.00 10,000.00 15,000.00 5,500.00 8,000.00 3,000.00 3,000.00 3,000.00 2,198.67 5,000.00 0 0 0
$135,864.43 $142,000.00 $122,760.00 $117,500.00 $122,500.00
$1,058,270.48 $1,135,400.00 $1,123,760.00 $1,111,500.00 $1,123,500.00
80,228.26 89,100.00 88,600.00 133,375.00 82,450.00
17,337.36 14,400.00 14,400.00 14,400.00 14,400.00
0 0 4 0 0
7,945.09 9,918.00 9,918.00 14,525.00 10,650.00
2,746.51 2,744.00 2,744.00 4,700.00 3,000.00 0 0 811 0 0
20,020.11 20,396.00 20,150.00 36,753.00 23,112.00 1,295.17 1,425.00 1,425.00 2,731.00 1,617.00
142.83 137 137 223 137 21,882.55 6,175.00 6,200.00 14,600.00 10,975.00
569.84 554 575 907 575 74.3 72 50 75 75
2,263.31 0 0 0 0
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount
Fund 101 - General Fund
Department 294 - Planning & Zoning460610.1 CNS Fees Rezoning Fees 0
460610.3 CNS Fees Site Plan Review Fee 6,750.00
460610.7 CNS Fees In-Fill Review Fee 400
Department 294 - Planning & Zoning Totals $7,150.00
Department 371 - Community & Neighborhood Service
Division 3 - Environmental Health & Insp410451 Business Licenses & Permits General 3,350.00
410451.H Business Licenses & Permits Home Business Permit/Inspectio 225
410459 Sidewalk Cafe Permit 800
41045L Land Use Permits 18,866.50
41045P.CHB Permits Chickens & Bees 295
460611 Board of Appeals Zoning Bd Appeals Applic Fee 1,800.00
460612.1 Rental Housing Fee Rental Housing Fee-General 215,263.00
460612.2 Rental Housing Fee Inspection Fee 35,405.00
460612.3 Rental Housing Fee Late Fee 4,955.00
460613.6 Miscellaneous Fees Vacant Structure Remediation 1,625.00
460626.I Fees-Finance/Mgmt Code Violations 14,170.00
460631.31 Fees-Inspections Vacant Property Registration Fee 11,395.00
460631.32 Fees-Inspections Vacant Property Inspection Fee 9,963.51
460631.32M Fees-Inspections Vacant Prop Monthly Monitoring 3,677.00
460631.33 Fees-Inspections Vacant Property Insp. Penalty 1,500.00
460631.8 Fees-Inspections Smoke Detector Certificate 13,305.00
460631.9 Fees-Inspections Zoning Determination 1,108.30
460636.E Photocopy Fees Environmental Health 69.01
470657.3 Ordinance Fines Civil Infractions 250
Division 3 - Environmental Health & Insp Totals $338,022.32
Division 5 - Construction Inspections410453 Building Permits 349,114.50
410454 Mechanical Permits 86,162.00
410455 Plumbing Permits 83,469.00
410456 Electrical Permits 122,325.00
460610.1 CNS Fees Perform Electrical Inspections 0
460610.2 CNS Fees Perform Plumbing Inspections 0
460610.8 CNS Fees Perform Mechanical Inspections 61,957.00
470657.3 Ordinance Fines Civil Infractions 880
Division 5 - Construction Inspections Totals $703,907.50
Department 371 - Community & Neighborhood Service Totals $1,041,929.82
Department 761 - 8th Street Market420502.BRG Federal Grant Bridge Cards-Farmers Market 23,711.05
420502.LOT Federal Grant 5% Lot Fee 1,247.95
420502.SR Federal Grant Project Fresh - Seniors 2,866.00
420502.WIC Federal Grant Project Fresh - WIC 4,120.00
460620.2 Market Charges Vendor Selling Space 72,685.00
460620.6 Market Charges Salsa Showdown - Entry Fees 350
460620.7 Market Charges Salsa Showdown - Tasting Fees 1,564.70
460620.9 Market Charges The Carve 267
460647.7 Sales Sale of Merchandise-Taxable 463.42
460647.K Sales Farmers Market Certificates 777
480669.4 Rental Rent-8th St Plaza 16,890.00
490675 Private Donations General 13,114.45
490675.FUND Private Donations Fundraiser 3,870.74
Department 761 - 8th Street Market Totals $141,927.31
REVENUE TOTALS $1,191,007.13
Department 294 - Planning & Zoning710701 Payroll-Regular General 90,819.04
710707 Payroll-Temporary Help General 14,315.56
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 23,027.48
711703 Payroll-Holidays 2,798.55
711705 Payroll-Bereavement 32.91
711716.1 Insurance Health 14,914.29
711716.2 Insurance Dental 995.34
711717 Insurance-Life & AD&D 130.69
711718.1 Retirement Contribution MERS 59,764.48
711720 Insurance-Income Protection 545.97
711721 Employee Flex Spending Plan 90
711725 Compensated Absences Adjustment -13,021.54
-282-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount7,711.99 8,800.00 8,650.00 12,825.00 7,400.00
18.25 29 15 40 31 437.14 550 550 1,000.00 550
1,397.47 800 1,400.00 1,400.00 1,400.00 150.02 300 200 200 200
1,673.71 500 500 500 500 95.25 100 100 100 100
1,184.41 1,150.00 1,250.00 1,300.00 1,300.00 241.66 150 200 200 200 32.21 450 450 500 500
93 400 2,500.00 500 500 2,396.99 2,500.00 2,500.00 2,600.00 2,600.00
0 100 100 100 100 0 450 450 500 500
300 3,000.00 3,000.00 75,000.00 37,500.00 6,900.00 8,450.00 8,450.00 8,450.00 8,450.00
0 0 0 1,600.00 1,600.00 800 950 950 800 800
587.16 500 500 500 500 0 720 360 720 720
2,445.80 2,500.00 2,500.00 3,300.00 3,300.00 118.4 600 300 700 700
0 0 0 200 200 391.58 400 400 400 400
1,935.00 2,000.00 2,000.00 5,000.00 5,000.00 200.92 700 500 500 500 208.49 750 500 500 500
362 600 600 600 600 150 150 150 200 200
0 0 49 0 0
$184,336.78 $182,520.00 $184,138.00 $342,524.00 $223,842.00
211,557.45 226,100.00 193,300.00 210,250.00 210,250.00
143.17 0 759 0 0
348.08 0 2,830.00 0 0 3,247.25 0 3,815.00 0 0
35,083.70 30,090.00 30,090.00 28,800.00 28,800.00 7,526.23 7,907.00 7,907.00 7,700.00 7,700.00
0 0 0 0 0 0 0 250 0 0
39,369.52 53,900.00 49,625.00 58,956.00 59,442.00 3,167.35 3,175.00 3,125.00 3,116.00 3,116.00
0 0 0 0 0 402.8 387 375 373 373
47,676.81 21,900.00 17,350.00 24,250.00 24,250.00 1,587.23 1,562.00 1,425.00 1,504.00 1,504.00
287.9 166 125 160 160 -8,145.22 0 0 0 0 18,976.52 20,375.00 17,700.00 18,970.00 18,970.00
22.28 82 25 40 40 1,464.16 1,500.00 800 1,647.00 1,647.00 1,516.22 1,500.00 1,500.00 1,500.00 1,500.00 2,743.78 2,000.00 2,000.00 2,000.00 2,000.00 1,116.18 1,600.00 1,600.00 1,600.00 1,600.00
816.78 900 600 600 600 620.98 600 500 500 500
160 400 800 800 800 473.39 700 500 500 500 391.66 500 500 500 500 208.88 500 500 500 500
2,876.63 2,000.00 2,000.00 2,000.00 2,000.00 4,030.00 9,000.00 9,000.00 9,000.00 9,000.00 2,211.00 5,000.00 5,000.00 5,000.00 5,000.00
14,300.00 18,750.00 18,750.00 16,100.00 16,100.00 2,752.13 1,700.00 0 0 0 1,200.00 1,650.00 1,650.00 1,200.00 1,200.00
0 0 0 0 0 1,342.22 900 1,200.00 1,200.00 1,200.00
712715 Employer FICA/Medicare Contribution 9,580.60
712723 Unemployment Comp Insurance 86.55
712724 Workers Comp Insurance 575.51
721730 Postage General 812.44
721730.1 Postage Postage-Historic District Comm. 79.68
721740 Operating Supplies General 645.13
721740.6 Operating Supplies Historic District 70.95
721905 Photocopies/In-House Printing General 1,211.05
721905.1 Photocopies/In-House Printing Photocopies-HDC 203
722801.1 Contr-Printing/Promo Printing-Hist District Commissio 0
722801.9 Contr-Printing/Promo Printing 155.25
722801.908 Contr-Printing/Promo Publishing-News Media 3,870.06
722801.908H Contr-Printing/Promo Publishing-News Media HDC 0
722801.SUSC Contr-Printing/Promo SusCom 0
722807.2 Contractual-Architect/Engineer Plan Development 1,440.00
723814.1 Computer Costs Operations 8,400.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 667.25
723850.CELL Communications Cellular 0
723860 Travel, Conf, Seminars General 1,383.40
723860.1 Travel, Conf, Seminars Travel, Conf, Seminars-HDC 600
723860.SUSC Travel, Conf, Seminars SusCom 0
723955 Misc. General 484.2
723955.SUSC Misc. Sustainability Committee 112.3
723960 Educ&Training General 222.15
723960.3 Educ&Training HDC 1,271.82
723961 Dues & Subscriptions General 66
723961.11 Dues & Subscriptions Dues/Subscriptions-HDC 0
723961.SUSC Dues & Subscriptions SusCom 0
Department 294 - Planning & Zoning Totals $226,350.11
Department 371 - Community & Neighborhood Service
Division 3 - Environmental Health & Insp710701 Payroll-Regular General 214,263.27
710701.11 Payroll-Regular Compensatory Time 569.7
710707 Payroll-Temporary Help General 3,054.47
710709 Payroll-Overtime General 205.25
711702 Payroll-Vacation/PTO General 24,734.62
711703 Payroll-Holidays 7,182.07
711704 Payroll-Sick Time 385.06
711705 Payroll-Bereavement 38.3
711716.1 Insurance Health 31,743.68
711716.2 Insurance Dental 2,589.81
711716.3 Insurance Retiree 3,712.50
711717 Insurance-Life & AD&D 355.7
711718.1 Retirement Contribution MERS 95,110.66
711720 Insurance-Income Protection 1,414.85
711721 Employee Flex Spending Plan 244
711725 Compensated Absences Adjustment 3,156.91
712715 Employer FICA/Medicare Contribution 18,444.68
712723 Unemployment Comp Insurance 204.59
712724 Workers Comp Insurance 1,261.68
721730 Postage General 1,013.98
721730.2 Postage Rental Housing 2,653.06
721740 Operating Supplies General 1,438.15
721905 Photocopies/In-House Printing General 530.27
721905.2 Photocopies/In-House Printing Rental Housing 509.2
722801.9 Contr-Printing/Promo Printing 0
722801.908 Contr-Printing/Promo Publishing-News Media 506.09
722801.908L Contr-Printing/Promo Publishing News Media-Lawn Mow 221.34
722801.908V Contr-Printing/Promo Publishing News Media-Vacant Pr 427.92
722801.908Z Contr-Printing/Promo Publishing/News Media-ZBA 1,865.65
722809.41 Contractual-Misc Code Violations 7,985.00
722809.42 Contractual-Misc Vacant Structure Remediation 7,791.00
723814.1 Computer Costs Operations 14,950.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723829 Personnel Costs Personnel Search 313.25
723850 Communications Telephone 1,204.02
-283-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount1,919.65 400 2,100.00 2,100.00 2,100.00
915.16 1,200.00 1,300.00 1,300.00 1,300.00 6,653.00 11,171.00 11,171.00 12,280.00 12,280.00
139.19 500 500 500 500
1,158.09 600 600 600 600
-245.18 1,300.00 800 800 800
547.2 500 500 500 500
$410,562.19 $430,515.00 $392,572.00 $416,846.00 $417,332.00
232,273.09 261,175.00 271,200.00 292,329.00 299,500.00
5,573.77 0 3,000.00 0 0
32,009.42 47,800.00 44,600.00 28,100.00 29,238.00
6,440.30 2,375.00 10,000.00 4,950.00 4,950.00 27,989.81 32,850.00 32,850.00 34,113.00 37,350.00 8,329.73 9,625.00 9,625.00 10,200.00 10,900.00
41.19 0 50 0 0 1.37 0 25 0 0 360 375 360 367 367
53,104.31 65,125.00 63,250.00 68,121.00 71,584.00 3,433.94 4,029.00 4,800.00 4,924.00 4,986.00
0 0 0 0 0 402.55 470 500 498 520
57,393.12 25,050.00 25,250.00 30,915.00 31,775.00 125.9 150 150 150 150
1,613.67 1,950.00 1,925.00 2,019.00 2,100.00 163.6 144 125 105 105
4,323.24 0 0 0 0 22,182.70 27,100.00 27,350.00 28,497.00 29,450.00
74.54 200 55 100 100 1,350.79 2,075.00 1,575.00 1,965.00 1,975.00
134.69 200 200 200 200 4,286.78 4,000.00 4,000.00 4,000.00 4,000.00 1,734.41 1,300.00 1,300.00 1,300.00 1,300.00
28,600.00 28,600.00 28,600.00 28,600.00 24,152.00 0 0 2,000.00 2,000.00 2,000.00
280 200 432 200 200 11,023.51 12,000.00 12,000.00 12,000.00 12,000.00 26,855.00 10,000.00 26,000.00 26,000.00 26,000.00 16,646.61 25,000.00 10,000.00 10,000.00 10,000.00 15,384.00 17,300.00 17,300.00 19,650.00 19,650.00
0 0 0 2,500.00 2,500.00 1,500.00 1,800.00 1,800.00 1,800.00 1,800.00
817.98 650 650 650 650 1,803.63 600 1,200.00 600 600 3,035.78 2,800.00 3,300.00 3,300.00 3,300.00
32.95 0 0 0 0 11,993.00 17,328.00 17,328.00 22,973.00 22,973.00
132.28 200 200 200 200 0 0 3,000.00 3,000.00 3,000.00
2,618.34 3,110.00 3,100.00 3,100.00 3,100.00 2,417.00 1,500.00 1,500.00 1,500.00 1,500.00
$586,483.00 $607,081.00 $630,600.00 $650,926.00 $664,175.00
$997,045.19 $1,037,596.00 $1,023,172.00 $1,067,772.00 $1,081,507.00
0 0 10,000.00 10,000.00 10,000.00
0 0 10,000.00 10,000.00 10,000.00
0 0 10,000.00 10,000.00 10,000.00
0 40,000.00 10,000.00 10,000.00 10,000.00
$0.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00
105,419.43 98,100.00 89,800.00 125,650.00 116,600.00
0 0 0 0 0
0 2,970.00 40,000.00 66,110.00 34,400.00 9,858.88 12,950.00 12,950.00 10,875.00 10,875.00 3,748.87 3,500.00 3,500.00 4,300.00 4,300.00
26,099.97 18,925.00 20,100.00 28,122.00 26,262.00 1,305.17 1,312.00 1,050.00 2,117.00 2,000.00 2,000.00 0 0 0 0
171.79 162 125 164 156
723850.CELL Communications Cellular 364.68
723860 Travel, Conf, Seminars General 981.28
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 10,064.00
723955 Misc. General 130.82
723955.11 Misc. Zoning Bd Appeals 642.78
723960 Educ&Training General 644.3
723961 Dues & Subscriptions General 429
Division 3 - Environmental Health & Insp Totals $463,337.59
Division 5 - Construction Inspections710701 Payroll-Regular General 169,856.48
710701.11 Payroll-Regular Compensatory Time 3,347.76
710707 Payroll-Temporary Help General 47,847.66
710709 Payroll-Overtime General 2,019.64
711702 Payroll-Vacation/PTO General 26,033.78
711703 Payroll-Holidays 6,211.31
711704 Payroll-Sick Time 42.78
711705 Payroll-Bereavement 123.64
711711.2 Allowances Car Allowance 360.04
711716.1 Insurance Health 32,191.91
711716.2 Insurance Dental 2,097.80
711716.3 Insurance Retiree 2,250.00
711717 Insurance-Life & AD&D 269.44
711718.1 Retirement Contribution MERS 88,099.14
711718.2 Retirement Contribution ICMA 0
711720 Insurance-Income Protection 1,113.87
711721 Employee Flex Spending Plan 204
711725 Compensated Absences Adjustment -1,100.55
712715 Employer FICA/Medicare Contribution 18,347.57
712723 Unemployment Comp Insurance 261.43
712724 Workers Comp Insurance 1,072.52
721730 Postage General 188.77
721740 Operating Supplies General 3,670.58
721905 Photocopies/In-House Printing General 1,282.13
721931.ALLO Bldg & Grnds Maint Allocated 28,600.00
721933.SOFT Equipment Maintenance Mtce/Support-Software 0
722801.9 Contr-Printing/Promo Printing 105
722805.4 Contractual-Finance Financial Service Fees 0
722809.5 Contractual-Misc Inspections 23,988.00
722809.51 Contractual-Misc Plan Review 6,046.19
723814.1 Computer Costs Operations 13,190.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 942.09
723850.CELL Communications Cellular 1,015.70
723860 Travel, Conf, Seminars General 1,201.34
723911 Insurance Claims - S/I Retention Portion General 0
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 19,347.00
723955 Misc. General 6
723955.PERM Misc. Permit Rebate 0
723960 Educ&Training General 1,192.28
723961 Dues & Subscriptions General 1,360.00
Division 5 - Construction Inspections Totals $502,785.30
Department 371 - Community & Neighborhood Service Totals $966,122.89
Department 673 - Social Services Assistance723843.48 Socioeconomic Activities Heights of Hope-Strengthening 0
723843.5 Socioeconomic Activities 3-Sixty Neighbor Led Comm Devel 0
723843.91 Socioeconomic Activities Jubliee Ministr-Westcore Neighb 0
770956.1 Contingency Social Services 0
Department 673 - Social Services Assistance Totals $0.00
Department 699 - Housing & Neighborhoods710701 Payroll-Regular General 86,486.35
710701.11 Payroll-Regular Compensatory Time 309
710707 Payroll-Temporary Help General 6,826.35
711702 Payroll-Vacation/PTO General 13,067.33
711703 Payroll-Holidays 2,975.98
711716.1 Insurance Health 19,480.16
711716.2 Insurance Dental 958.89
711716.3 Insurance Retiree 3,000.00
711717 Insurance-Life & AD&D 134.21
-284-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount21,980.28 9,350.00 8,000.00 12,025.00 11,300.00
705.89 665 550 720 680 148.6 106 55 75 75
6,773.08 0 0 0 0 8,677.18 9,000.00 11,400.00 15,852.00 12,725.00
8.18 37 25 75 50 671.22 645 950 1,439.00 1,150.00 62.08 300 300 300 300
297.54 300 300 300 300 0 0 0 0 0 0 1,000.00 1,000.00 0 0
243.07 300 300 300 300 0 0 0 3,000.00 3,000.00 0 1,000.00 1,000.00 1,000.00 1,000.00
1,000.00 1,000.00 1,000.00 2,000.00 2,000.00 0 10,000.00 5,000.00 5,000.00 5,000.00
5,200.00 4,950.00 4,950.00 5,600.00 5,600.00 2,324.70 0 0 1,900.00 1,900.00
600 550 550 550 550 739.33 600 500 500 500
1,102.32 1,400.00 1,000.00 1,000.00 1,000.00 399.99 1,450.00 1,450.00 3,900.00 3,900.00
2,583.00 3,000.00 3,000.00 3,000.00 3,000.00 349.68 500 500 500 500
1,704.41 2,000.00 2,000.00 2,200.00 2,200.00 0 2,000.00 2,000.00 3,000.00 3,000.00 0 2,000.00 2,000.00 2,000.00 2,000.00
6,056.20 8,000.00 8,000.00 8,000.00 8,000.00 0 300 500 600 600
55 300 300 300 300
$210,285.86 $198,672.00 $224,155.00 $312,474.00 $265,523.00
16,355.09 10,000.00 5,850.00 5,750.00 5,750.00
31,369.65 31,041.00 31,040.00 47,450.00 47,450.00 0 2,000.00 0 0 0
806.31 1,475.00 2,500.00 600 600 487.18 550 250 200 200
2,150.29 1,450.00 1,625.00 1,480.00 1,094.00 140.34 100 115 111 111 34.78 35 20 9 9
1,393.29 650 675 522 522 129.28 130 65 36 36
1,521.00 0 0 0 0 3,732.16 3,350.00 3,050.00 4,131.00 4,131.00
29.53 40 15 1 1 263.74 350 250 405 405 255.51 500 300 300 300 742.51 1,200.00 3,000.00 3,000.00 3,000.00
1,806.72 1,000.00 0 2,000.00 2,000.00 164.51 1,000.00 0 0 0 440.51 0 0 0 0
3,651.06 5,000.00 5,000.00 5,000.00 5,000.00 0 0 500 0 0 0 0 0 0 2,500.00
203.35 500 50 100 100 238.76 0 190 0 0
2,300.00 2,800.00 2,800.00 3,900.00 3,900.00 300 300 300 400 400
262.12 250 250 0 0 7.79 300 10 0 0
0 0 500 500 500 3,000.94 0 0 0 0 1,018.96 1,000.00 1,500.00 3,500.00 3,500.00 2,304.98 3,000.00 1,000.00 1,000.00 1,000.00
24,381.00 25,000.00 20,000.00 20,000.00 20,000.00 806 1,000.00 1,500.00 1,500.00 1,500.00
4,234.70 5,000.00 4,238.00 5,000.00 5,000.00 0 0 0 0 0
3,307.81 0 0 0 0
711718.1 Retirement Contribution MERS 32,055.72
711720 Insurance-Income Protection 552.47
711721 Employee Flex Spending Plan 160
711725 Compensated Absences Adjustment 371.52
712715 Employer FICA/Medicare Contribution 8,124.49
712723 Unemployment Comp Insurance 37.36
712724 Workers Comp Insurance 569.98
721730 Postage General 301.57
721740 Operating Supplies General 143.84
721740.9 Operating Supplies Graffiti Removal 454.08
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721905 Photocopies/In-House Printing General 122.63
721931.NGHB Bldg & Grnds Maint Neighborhood Commercial 0
722801.9 Contr-Printing/Promo Printing 0
722807.7 Contractual-Architect/Engineer Building Design 375
722808.7 Contr-Bldgs&Grnds Graffiti Removal 7,962.00
723814.1 Computer Costs Operations 5,050.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 810.94
723850.CELL Communications Cellular 559.08
723860 Travel, Conf, Seminars General 2,004.37
723880 Promotions Community Promotions 324.73
723955 Misc. General 467.68
723955.15 Misc. National Night Out 1,796.78
723955.38 Misc. Neighb. Leadership Academy 459.59
723955.39 Misc. Community Events 502.38
723955.67 Misc. Neighborhood Mini Grants 1,191.52
723960 Educ&Training General 0
723961 Dues & Subscriptions General 70
Department 699 - Housing & Neighborhoods Totals $197,706.00
Department 761 - 8th Street Market710701 Payroll-Regular General 6,561.12
710707 Payroll-Temporary Help General 20,923.50
710707.1 Payroll-Temporary Help Maintenance 0
711702 Payroll-Vacation/PTO General 405.84
711703 Payroll-Holidays 170.88
711716.1 Insurance Health 1,212.27
711716.2 Insurance Dental 78.84
711717 Insurance-Life & AD&D 8.38
711718.1 Retirement Contribution MERS 585.44
711720 Insurance-Income Protection 33.09
711725 Compensated Absences Adjustment 41.71
712715 Employer FICA/Medicare Contribution 2,080.51
712723 Unemployment Comp Insurance 77.91
712724 Workers Comp Insurance 195.93
721730 Postage General 127
721740 Operating Supplies General 1,096.89
721740.11 Operating Supplies Supplies for Resale 0
721740.FUND Operating Supplies Fundraiser 559.85
721931 Bldg & Grnds Maint General 224.23
722801.901 Contr-Printing/Promo Advertising/Promotional 4,415.62
722801.908 Contr-Printing/Promo Publishing-News Media 0
722803.3 Contr-Human Resources Management & Efficiency Study 0
722806.4 Contractual-Technology Web Page 251.55
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 1,316.10
723814.1 Computer Costs Operations 2,250.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 286.08
723850.CELL Communications Cellular 13.85
723860 Travel, Conf, Seminars General 0
723920.BPW Public Utilities BPW 8,287.35
723955 Misc. General 1,239.65
723955.62 Misc. Misc Marketing Events 1,885.45
723955.BRG Misc. Bridge Cards-Farmers Market 24,959.00
723955.BUCK Misc. Market Bucks Redeemed 175
723955.CARV Misc. The Carve 5,493.41
723955.PAY Misc. PayPal Fees 10.59
723955.SALS Misc. The Salsa Event 3,821.17
-285-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount2,613.00 5,000.00 0 0 0 3,606.00 4,000.00 3,000.00 3,000.00 3,000.00
26.21 100 50 50 50 4,240.00 3,700.00 4,000.00 4,000.00 4,000.00
0 0 1,500.00 1,500.00 1,500.00 0 0 0 0 0
0 0 0 0 0
1,978.72 2,000.00 3,000.00 10,000.00 10,000.00
473.56 800 800 3,000.00 3,000.00 3,444.70 7,500.00 7,500.00 7,500.00 7,500.00
26,531.52 33,000.00 28,227.00 30,000.00 30,000.00 0 2,500.00 2,500.00 2,500.00 2,500.00
$32,428.50 $45,800.00 $42,027.00 $53,000.00 $53,000.00 $150,753.58 $157,621.00 $137,170.00 $168,445.00 $170,559.00
$1,542,421.41 $1,616,409.00 $1,608,635.00 $1,931,215.00 $1,781,431.00
$1,058,270.48 $1,135,400.00 $1,123,760.00 $1,111,500.00 $1,123,500.00
$1,542,421.41 $1,616,409.00 $1,608,635.00 $1,931,215.00 $1,781,431.00 ($484,150.93) ($481,009.00) ($484,875.00) ($819,715.00) ($657,931.00)
2,134.84 1,500.00 1,500.00 1,500.00 1,500.00
539.15 0 0 0 0
$2,673.99 $1,500.00 $1,500.00 $1,500.00 $1,500.00
12,670.00 15,000.00 15,000.00 15,000.00 15,000.00
3,850.00 3,850.00 3,850.00 3,850.00 3,850.00
173,510.93 200,000.00 180,290.00 185,699.00 185,699.00
$190,030.93 $218,850.00 $199,140.00 $204,549.00 $204,549.00
40 0 0 0 0
1,111.31 300 6,200.00 6,200.00 6,200.00
26,000.00 26,000.00 26,000.00 26,780.00 26,780.00
$27,151.31 $26,300.00 $32,200.00 $32,980.00 $32,980.00
$217,182.24 $245,150.00 $231,340.00 $237,529.00 $237,529.00
$219,856.23 $246,650.00 $232,840.00 $239,029.00 $239,029.00
8,298.32 26,450.00 20,600.00 26,150.00 26,150.00
11.19 0 2 0 0
13,286.86 0 18,000.00 0 0 0 20,000.00 0 20,000.00 20,000.00
15,375.70 27,524.00 27,524.00 20,050.00 37,550.00 218.28 0 0 0 0 563.68 0 109 0 0
5,844.54 5,500.00 5,500.00 6,000.00 6,000.00 1,033.81 1,100.00 500 1,750.00 1,750.00
301.05 425 425 875 875 0 0 0 0 0
1,206.75 1,600.00 1,600.00 2,040.00 2,030.00 77.48 125 110 143 143 13.01 22 35 59 59
1,817.39 2,250.00 2,025.00 2,300.00 2,300.00 54.49 73 140 185 185
3.7 4 1 0 0 -244.23 0 0 0 0
3,301.65 6,200.00 5,500.00 5,750.00 7,075.00 17.38 51 20 30 50
688.21 1,275.00 1,250.00 1,250.00 1,375.00 21.99 100 0 0 0 6.98 150 50 50 50 48.5 1,000.00 200 1,000.00 1,000.00 75.9 100 75 75 75
67.63 15,000.00 15,000.00 1,000.00 1,000.00 29,937.42 25,000.00 25,000.00 30,000.00 30,000.00
0 0 0 9,000.00 9,000.00
723955.SOLS Misc. The Summer Solstice Event 0
723955.SR Misc. Proj Fresh Coupons Redeemed-Sr. 2,866.00
723955.STRP Misc. Stripe Fees 0
723955.WIC Misc. Proj Fresh Coupons Redeemed-WIC 4,120.00
723961 Dues & Subscriptions General 0
723962.2 Assessments & Taxes Snowmelt Operation 32,508.10
723962.5 Assessments & Taxes Snowmelt Public Spaces 2,350.00
Division F - Facility721931 Bldg & Grnds Maint General 0
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 0
723920.BPW Public Utilities BPW 0
723962.2 Assessments & Taxes Snowmelt Operation 0
723962.5 Assessments & Taxes Snowmelt Public Spaces 0
Division F - Facility Totals $0.00
Department 761 - 8th Street Market Totals $130,632.31
EXPENSE TOTALS $1,520,811.31
Fund 101 - General Fund TotalsREVENUE TOTALS $1,191,007.13
EXPENSE TOTALS $1,520,811.31
Fund 101 - General Fund Totals ($329,804.18)
Fund 231 - Downtown Parking System
Department 000 - General Revenues480665 Investment Income General 1,538.18
480665.X Investment Income Market Adjustment -37.86
Department 000 - General Revenues Totals $1,500.32
Department 319 - Parking Control
Division 31G - Downtown Parking460652.2 Downtown Fees-Parking,DDA,PSD Downtown Overnight Park 10,420.00
460652.3 Downtown Fees-Parking,DDA,PSD Rent-Public Parking Space 3,850.00
4A0672.5 Special Assessments Parking Assessment 167,845.97
Division 31G - Downtown Parking Totals $182,115.97
Division 31P - 7th Street Parking Deck480669.T Rental Rental/Lease of Parking Lots 3,600.00
480669.W Rental P. Deck Lease-ESP/Plaza Realtiy 295.35
4A0672.5 Special Assessments Parking Assessment 26,000.00
Division 31P - 7th Street Parking Deck Totals $29,895.35
Department 319 - Parking Control Totals $212,011.32
REVENUE TOTALS $213,511.64
Department 319 - Parking Control
Division 31G - Downtown Parking710701 Payroll-Regular General 8,053.21
710701.11 Payroll-Regular Compensatory Time 23.64
710701.24 Payroll-Regular Parking Lot Maintenance 17,689.68
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 14,361.13
710707.24 Payroll-Temporary Help Parking Lot Maintenance 209.7
710709 Payroll-Overtime General 534.46
710709.24 Payroll-Overtime Parking Lot Maintenance 10,189.01
711702 Payroll-Vacation/PTO General 632.43
711703 Payroll-Holidays 283.79
711704 Payroll-Sick Time 50.03
711716.1 Insurance Health 1,100.41
711716.2 Insurance Dental 71.09
711717 Insurance-Life & AD&D 15.25
711718.1 Retirement Contribution MERS 2,003.22
711720 Insurance-Income Protection 51.67
711721 Employee Flex Spending Plan 14
711725 Compensated Absences Adjustment 88.46
712715 Employer FICA/Medicare Contribution 3,782.95
712723 Unemployment Comp Insurance 86.28
712724 Workers Comp Insurance 763.33
721730 Postage General 0
721740 Operating Supplies General 0
721740.8 Operating Supplies Materials & Supplies 862.81
721905 Photocopies/In-House Printing General 24.91
721926.2 Maintenance Wayfinding Sign Maintenance 0
721937 Parking Lot Maintenance General 35,902.96
721937.GRND Parking Lot Maintenance Grounds 0
-286-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount788.28 2,000.00 2,500.00 2,500.00 2,500.00
0 500 500 500 500 0 0 0 2,500.00 2,500.00
50 1,000.00 500 500 500 1,750.00 2,100.00 2,100.00 2,350.00 2,350.00
200 200 200 200 200 539.9 650 650 650 650
72 0 36 36 36 785.79 850 900 950 950 156.84 300 200 250 250 639.54 750 750 750 750
5,390.00 5,600.00 5,600.00 5,600.00 5,600.00 22,645.14 30,000.00 30,000.00 30,000.00 30,000.00
130 0 0 0 0 39,614.05 10,000.00 6,150.00 0 0 17,776.18 20,000.00 20,884.00 22,000.00 22,000.00
$172,565.40 $207,899.00 $194,636.00 $196,493.00 $215,453.00
958.16 0 3,000.00 0 0
0 3,000.00 0 3,000.00 3,000.00
0 0 0 17,500.00 0
910.4 1,000.00 1,000.00 2,000.00 2,000.00 0 0 0 0 0
134.22 306 300 1,725.00 375 0.61 0 0 20 5
38.96 95 95 275 150 4,160.00 1,000.00 500 500 500 1,022.17 5,000.00 8,000.00 8,000.00 8,000.00
0 500 200 200 200 575 1,500.00 1,500.00 1,500.00 1,500.00
826.23 875 964 1,043.00 1,043.00 7,419.32 8,000.00 8,000.00 8,200.00 8,200.00
173.49 250 175 200 200 2,944.57 2,500.00 2,500.00 2,500.00 2,500.00
0 1,000.00 1,000.00 1,000.00 1,000.00 7,241.71 8,000.00 7,704.00 8,200.00 8,200.00
0 2,000.00 0 0 0 $26,404.84 $35,026.00 $34,938.00 $55,863.00 $36,873.00
$198,970.24 $242,925.00 $229,574.00 $252,356.00 $252,326.00
9,256.00 0 9,534.00 9,820.00 9,820.00
$9,256.00 $0.00 $9,534.00 $9,820.00 $9,820.00
$208,226.24 $242,925.00 $239,108.00 $262,176.00 $262,146.00
$219,856.23 $246,650.00 $232,840.00 $239,029.00 $239,029.00
$208,226.24 $242,925.00 $239,108.00 $262,176.00 $262,146.00
$11,629.99 $3,725.00 ($6,268.00) ($23,147.00) ($23,117.00)
187,423.57 188,000.00 198,650.00 200,000.00 200,000.00
1,884.12 2,800.00 1,884.00 2,000.00 2,000.00 4,460.00 2,500.00 2,500.00 2,500.00 2,500.00
100 200 100 500 500 2,775.00 1,500.00 2,500.00 2,500.00 2,500.00
450 500 450 450 450 2,020.36 1,500.00 0 0 0
330.68 0 0 0 0 1,722.00 0 0 0 0
$201,165.73 $197,000.00 $206,084.00 $207,950.00 $207,950.00
$201,165.73 $197,000.00 $206,084.00 $207,950.00 $207,950.00
33,881.51 31,800.00 29,500.00 34,900.00 39,000.00
33,907.69 23,118.00 23,118.00 13,310.00 13,310.00 294.3 0 0 0 0
3,567.42 4,725.00 1,500.00 3,525.00 3,775.00 1,243.91 1,600.00 850 1,200.00 1,350.00
720 750 720 734 734 2,925.12 1,800.00 1,650.00 1,915.00 2,619.00
722801.9 Contr-Printing/Promo Printing 359.44
722801.908 Contr-Printing/Promo Publishing-News Media 245.97
722803.3 Contr-Human Resources Management & Efficiency Study 0
722804 Contractual-Legal General 0
723814.1 Computer Costs Operations 1,650.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 588.17
723850.CELL Communications Cellular 18
723920.BPW Public Utilities BPW 635.28
723920.GAS Public Utilities Natural Gas 241.62
723926 Street Lighting General 828.24
723942 Building Rental/Lease General 5,280.00
723945 Parking Rental Payments To Lot Owners 22,443.51
723955 Misc. General 1,019.29
723955.TECH Misc. Technology 0
723962.2 Assessments & Taxes Snowmelt Operation 4,698.69
Division 31G - Downtown Parking Totals $134,802.63
Division 31P - 7th Street Parking Deck710701.24 Payroll-Regular Parking Lot Maintenance 631.4
710701.3 Payroll-Regular Allocated 0
710707 Payroll-Temporary Help General 0
710709.24 Payroll-Overtime Parking Lot Maintenance 994.44
711718.1 Retirement Contribution MERS 11.44
712715 Employer FICA/Medicare Contribution 105.79
712723 Unemployment Comp Insurance 2.35
712724 Workers Comp Insurance 30.34
721926 Maintenance Sign Maintenance 0
721931.DECK Bldg & Grnds Maint Parking Deck Maintenance 480
722804 Contractual-Legal General 0
722807.26 Contractual-Architect/Engineer Bridge/Ramp Inspections 1,336.99
723910 Commercial Insurance Premiums General 1,073.24
723920.BPW Public Utilities BPW 7,342.35
723920.GAS Public Utilities Natural Gas 166.01
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 3,515.52
723955.DECK Misc. Unforseen Parking Deck O&M 0
723962.2 Assessments & Taxes Snowmelt Operation 5,263.88
723962.5 Assessments & Taxes Snowmelt Public Spaces 1,650.00
Division 31P - 7th Street Parking Deck Totals $22,603.75
Department 319 - Parking Control Totals $157,406.38
Department 965 - Appropriation Transfers Out920TRN.235 Transfers Out Transf to Snowmelt Oper. Fund 8,900.00
Department 965 - Appropriation Transfers Out Totals $8,900.00
EXPENSE TOTALS $166,306.38
Fund 231 - Downtown Parking System TotalsREVENUE TOTALS $213,511.64
EXPENSE TOTALS $166,306.38
Fund 231 - Downtown Parking System Totals $47,205.26
Fund 237 - Downtown Development Authority
Department 000 - General Revenues400409 Property Tax-DDA Levy 180,013.70
400437 Property Taxes IFT IFT Levy -General 2,367.10
410451 Business Licenses & Permits General 690
410459 Sidewalk Cafe Permit 0
460652.8 Downtown Fees-Parking,DDA,PSD Street Performers 3,625.00
460652.9 Downtown Fees-Parking,DDA,PSD DRB Application 425
480665 Investment Income General 1,769.23
480665.X Investment Income Market Adjustment -28.5
490685.2 Recoveries Other Parties 0
Department 000 - General Revenues Totals $188,861.53
REVENUE TOTALS $188,861.53
Department 730 - Economic Development-DDA710701 Payroll-Regular General 25,013.48
710707 Payroll-Temporary Help General 31,755.67
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 4,113.10
711703 Payroll-Holidays 813.71
711711.2 Allowances Car Allowance 0
711716.1 Insurance Health 1,768.07
-287-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount194.69 125 125 114 175 34.94 73 30 57 61
3,061.92 3,125.00 2,625.00 3,226.00 3,588.00 251.8 275 265 275 275
176.19 253 175 217 237 -1,225.61 0 0 0 0 5,499.03 4,650.00 4,200.00 4,105.00 4,450.00
12.69 51 10 20 20 220.81 275 225 265 300 261.99 300 200 200 200 655.67 1,000.00 500 500 500
0 3,000.00 3,000.00 5,000.00 5,000.00 1,368.93 1,200.00 1,200.00 1,200.00 1,200.00 1,493.30 5,000.00 1,500.00 1,500.00 1,500.00
80,769.89 45,000.00 65,000.00 50,000.00 50,000.00 0 0 0 10,000.00 10,000.00
11,168.52 16,600.00 12,000.00 12,000.00 12,000.00 0 500 500 1,000.00 1,000.00 0 0 0 2,500.00 2,500.00
297.25 200 200 200 200 0 1,500.00 500 500 500
500 500 500 500 500 0 0 300 300 300
2,133.98 5,000.00 1,500.00 1,500.00 1,500.00 525.1 0 600 600 600
4,600.00 6,300.00 6,300.00 5,100.00 5,100.00 550 700 350 500 500
1,079.72 1,050.00 700 700 700 198 0 50 50 50
642.04 2,000.00 0 300 300 85 0 0 0 0
4,200.00 4,000.00 4,000.00 4,000.00 4,000.00 835 4,000.00 2,500.00 2,500.00 2,500.00
19,899.37 25,000.00 19,000.00 29,000.00 29,000.00 47.2 75 55 58 58
1,287.32 0 1,700.00 1,750.00 1,750.00 301.5 0 208 215 215
2,323.57 2,500.00 2,096.00 2,150.00 2,150.00 653.11 500 400 412 412
12,644.50 13,300.00 13,500.00 13,500.00 13,500.00 223.21 500 500 500 500
0 0 0 0 0 168.51 150 200 200 200
0 2,000.00 0 500 500 1,281.74 1,200.00 1,200.00 1,200.00 1,200.00
-8.65 0 0 0 0 1,981.12 0 0 0 0
0 0 0 0 0 0 30,000.00 10,000.00 45,000.00 40,000.00
$236,933.30 $245,695.00 $215,252.00 $258,998.00 $260,029.00
$236,933.30 $245,695.00 $215,252.00 $258,998.00 $260,029.00
$201,165.73 $197,000.00 $206,084.00 $207,950.00 $207,950.00
$236,933.30 $245,695.00 $215,252.00 $258,998.00 $260,029.00
($35,767.57) ($48,695.00) ($9,168.00) ($51,048.00) ($52,079.00)
2,950.00 3,000.00 3,000.00 3,000.00 3,000.00
10,060.00 12,450.00 12,450.00 12,500.00 12,500.00
0 0 0 0 0 0 0 0 0 0
1,480.00 1,620.00 1,620.00 1,500.00 1,500.00 23,393.75 30,000.00 30,000.00 30,000.00 30,000.00
930 0 0 0 0 8,194.00 500 532 500 500
500 500 500 500 500 362.01 300 -128 100 100 74.68 0 0 0 0
711716.2 Insurance Dental 117.8
711717 Insurance-Life & AD&D 42.65
711718.1 Retirement Contribution MERS 6,962.43
711718.2 Retirement Contribution ICMA 0
711720 Insurance-Income Protection 142.8
711725 Compensated Absences Adjustment -2,400.94
712715 Employer FICA/Medicare Contribution 4,661.82
712723 Unemployment Comp Insurance 49.61
712724 Workers Comp Insurance 212.27
721730 Postage General 392.87
721740 Operating Supplies General 1,351.64
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721905 Photocopies/In-House Printing General 924.44
721926.2 Maintenance Wayfinding Sign Maintenance 1,862.37
721931 Bldg & Grnds Maint General 31,352.11
721931.GRND Bldg & Grnds Maint Grounds Maintenance 0
721931.REST Bldg & Grnds Maint Public Restroom Maintenance 11,447.15
722801.9 Contr-Printing/Promo Printing 325.84
722803.3 Contr-Human Resources Management & Efficiency Study 0
722803.6 Contr-Human Resources Drug/Alcohol Testing 209
722804 Contractual-Legal General 1,635.37
722805.1 Contractual-Finance Independent Audit 500
722805.4 Contractual-Finance Financial Service Fees 0
722807.2 Contractual-Architect/Engineer Plan Development 10.96
722808.1 Contr-Bldgs&Grnds Janitorial 766.5
723814.1 Computer Costs Operations 5,050.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 1,176.31
723850.CELL Communications Cellular 0
723860 Travel, Conf, Seminars General 627.68
723860.3 Travel, Conf, Seminars Business Seminars 0
723880 Promotions Community Promotions 1,000.00
723880.1 Promotions Hanging Banner Program 1,340.00
723880.2 Promotions Christmas Decorations 7,526.51
723910 Commercial Insurance Premiums General 61.3
723920.BPW Public Utilities BPW 1,270.42
723920.GAS Public Utilities Natural Gas 483.28
723920.RESB Public Utilities BPW Restrooms 2,384.49
723920.RESG Public Utilities Natural Gas-Restrooms 930.01
723942 Building Rental/Lease General 12,424.50
723955 Misc. General 637.15
723955.PAY Misc. PayPal Fees 133.59
723955.STRP Misc. Stripe Fees 0
723960 Educ&Training General 0
723961 Dues & Subscriptions General 1,068.12
723963.2 Write-Offs Uncoll Property Taxes 271.17
723964.2 Refunds Property Tax Prior Years 0
940TRN.2GAM Transfer to Primary Government MSHDA Housing Grant; HDF 5,000.00
940TRN.4M01 Transfer to Primary Government Municipal Capital Improveme 9,652.50
Department 730 - Economic Development-DDA Totals $175,067.75
EXPENSE TOTALS $175,067.75
Fund 237 - Downtown Development Authority TotalsREVENUE TOTALS $188,861.53
EXPENSE TOTALS $175,067.75
Fund 237 - Downtown Development Authority Totals $13,793.78
Fund 238 - Principal Shopping District
Department 000 - General Revenues460639.1 Downtown Fees GFW Merchant Participation 3,550.00
460647.8B Sales Rooftop Tickets 10,112.34
460647.8D Sales Groove Walk 39,933.00
460647.8DV Sales Groove Walk Venue 8,400.00
460647.8E Sales Parade Lights Entry Fee 1,140.00
460647.8L Sales Girls Weekend 39,302.42
460647.8T Sales Training 101.52
460647.8W Sales Fall Fest 0
460652.6 Downtown Fees-Parking,DDA,PSD Use of Parking Lot/Deck 500
480665 Investment Income General 909.26
480665.X Investment Income Market Adjustment -18.91
-288-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount15,525.00 25,000.00 25,000.00 25,000.00 25,000.00 3,053.19 2,500.00 2,050.00 2,000.00 2,000.00
178,580.40 183,000.00 180,762.00 185,000.00 185,000.00
$245,103.03 $258,870.00 $255,786.00 $260,100.00 $260,100.00
$245,103.03 $258,870.00 $255,786.00 $260,100.00 $260,100.00
106,791.31 67,950.00 51,675.00 51,525.00 55,600.00
25,510.18 42,226.00 27,125.00 26,650.00 26,650.00
523.2 0 0 0 0
9,361.91 8,825.00 8,825.00 5,450.00 5,700.00 3,546.54 3,125.00 1,900.00 1,800.00 2,000.00
0 0 0 0 0 15,352.13 11,278.00 12,875.00 13,321.00 10,578.00
991.19 800 925 1,003.00 1,060.00 190.43 172 100 77 81
9,592.99 4,850.00 5,000.00 4,701.00 5,063.00 759.7 652 400 325 345
-1,106.07 0 0 0 0 10,760.66 9,550.00 6,725.00 6,539.00 6,885.00
39.06 85 20 35 35 818.9 800 550 640 675
370.46 300 300 300 300 1,876.94 2,000.00 2,000.00 2,000.00 2,000.00
0 2,225.00 2,226.00 0 0 1,303.33 1,000.00 1,000.00 1,000.00 1,000.00
49 0 0 0 0 3,600.00 0 0 0 0 9,492.77 6,000.00 5,780.00 6,000.00 6,000.00 3,176.50 3,000.00 6,500.00 3,000.00 3,000.00 4,285.36 3,500.00 4,600.00 4,000.00 4,000.00
69.98 0 0 0 0 0 0 0 0 2,500.00 0 0 0 500 500
500 500 500 500 500 730.39 700 700 500 500 672.6 1,000.00 1,000.00 1,000.00 1,000.00
7,550.00 8,250.00 8,250.00 9,800.00 9,800.00 750 400 400 400 400
104.5 300 100 100 100 1,119.72 1,500.00 1,000.00 800 800
198 0 0 0 0 95.25 300 90 300 300
1,287.32 2,000.00 1,500.00 1,500.00 1,500.00 301.51 200 500 500 500
12,644.50 13,300.00 13,300.00 13,300.00 13,300.00 341.29 0 0 500 500
0 500 900 1,000.00 1,000.00 142.55 100 100 100 100
2,845.43 2,000.00 1,890.00 500 500 0 0 0 0 0
3,598.31 2,000.00 1,991.00 2,000.00 2,000.00 11,536.89 13,000.00 11,000.00 13,000.00 13,000.00
0 0 0 0 0 0 0 0 0 0
2,524.73 2,000.00 2,420.00 2,500.00 2,500.00 4,820.51 5,000.00 4,559.00 5,000.00 5,000.00
34,516.63 33,000.00 33,000.00 33,000.00 33,000.00 0 0 0 0 0
3,349.87 2,500.00 2,350.00 2,500.00 2,500.00 5,894.78 3,400.00 3,587.00 5,000.00 5,000.00
0 0 0 3,000.00 3,000.00 25,078.29 8,000.00 7,098.00 9,500.00 9,500.00
765.83 500 197 0 0 74.76 100 150 100 100
3,399.13 0 0 0 0 2,774.78 5,000.00 5,000.00 6,000.00 6,000.00
$334,974.04 $273,888.00 $240,108.00 $241,266.00 $246,372.00
$334,974.04 $273,888.00 $240,108.00 $241,266.00 $246,372.00
490675 Private Donations General 14,689.39
490675.PSD Private Donations PSD Assoc Memberships 2,650.02
4A0672.6 Special Assessments PSD Assessment 178,993.28
Department 000 - General Revenues Totals $300,262.32
REVENUE TOTALS $300,262.32
Department 729 - Economic Development-PSD710701 Payroll-Regular General 116,218.16
710707 Payroll-Temporary Help General 31,666.84
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 8,118.73
711703 Payroll-Holidays 3,901.80
711705 Payroll-Bereavement 142.08
711716.1 Insurance Health 12,524.80
711716.2 Insurance Dental 868.2
711717 Insurance-Life & AD&D 222.88
711718.1 Retirement Contribution MERS 15,186.32
711720 Insurance-Income Protection 812.81
711725 Compensated Absences Adjustment -212.78
712715 Employer FICA/Medicare Contribution 11,799.40
712723 Unemployment Comp Insurance 198.1
712724 Workers Comp Insurance 772.4
721730 Postage General 277.64
721740 Operating Supplies General 1,204.13
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721905 Photocopies/In-House Printing General 1,465.21
721931 Bldg & Grnds Maint General 886.5
721931.REST Bldg & Grnds Maint Public Restroom Maintenance 3,275.00
722801.9012 Contr-Printing/Promo Winter/Holiday Advertising 6,470.03
722801.9014 Contr-Printing/Promo Summer Advertising 2,391.12
722801.9015 Contr-Printing/Promo Marketing Literature Print 3,962.40
722801.9016 Contr-Printing/Promo Social Media 343.24
722803.3 Contr-Human Resources Management & Efficiency Study 0
722804 Contractual-Legal General 104.13
722805.1 Contractual-Finance Independent Audit 500
722805.4 Contractual-Finance Financial Service Fees 1,759.19
722808.1 Contr-Bldgs&Grnds Janitorial 0
723814.1 Computer Costs Operations 6,150.00
723814.R Computer Costs Asset Replacement 0
723829 Personnel Costs Personnel Search 0
723850 Communications Telephone 1,416.33
723850.CELL Communications Cellular 0
723860 Travel, Conf, Seminars General 561.29
723920.BPW Public Utilities BPW 1,270.41
723920.GAS Public Utilities Natural Gas 483.28
723942 Building Rental/Lease General 10,560.00
723955 Misc. General 1,080.97
723955.52 Misc. Annual Meetings 0
723955.53 Misc. Advocacy-Coffee & Mix 0
723955.M Misc. Misc Marketing Events 1,699.50
723955.PAY Misc. PayPal Fees 57.51
723955.Q7 Misc. Gone Shopping/Live Mannequins 2,740.32
723955.QC Misc. Street Performers 11,380.93
723955.QD Misc. Groove Walk 35,391.12
723955.QE Misc. Holiday Decor 9,391.00
723955.QF Misc. Parade of Lights 1,828.96
723955.QK Misc. Up on the Rooftops 4,229.20
723955.QL Misc. Girls Weekend 41,631.16
723955.QM Misc. Ice Sculpting Competition 12,062.37
723955.QQ Misc. Sidewalk Sales 1,180.81
723955.QR Misc. Holiday Open House 1,680.66
723955.QV Misc. Community Spirit Shopping Day 0
723955.QW Misc. Fall Fest 0
723955.QX Misc. Downtown Ambassador 835.12
723955.STRP Misc. Stripe Fees 0
723955.X Misc. Business Assistance Program 555.76
723961 Dues & Subscriptions General 3,158.97
Department 729 - Economic Development-PSD Totals $374,204.00
EXPENSE TOTALS $374,204.00
-289-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount
$245,103.03 $258,870.00 $255,786.00 $260,100.00 $260,100.00
$334,974.04 $273,888.00 $240,108.00 $241,266.00 $246,372.00
($89,871.01) ($15,018.00) $15,678.00 $18,834.00 $13,728.00
55,641.44 11,800.00 52,130.00 12,000.00 12,000.00
11,743.44 1,000.00 0 10,900.00 900
$67,384.88 $12,800.00 $52,130.00 $22,900.00 $12,900.00
$67,384.88 $12,800.00 $52,130.00 $22,900.00 $12,900.00
226.76 150 250 200 200
21.62 50 50 100 100
846.5 2,000.00 2,000.00 2,000.00 2,000.00
200 600 830 600 600
66,090.00 18,750.00 49,000.00 20,000.00 10,000.00
$67,384.88 $21,550.00 $52,130.00 $22,900.00 $12,900.00
$67,384.88 $21,550.00 $52,130.00 $22,900.00 $12,900.00
$67,384.88 $12,800.00 $52,130.00 $22,900.00 $12,900.00
$67,384.88 $21,550.00 $52,130.00 $22,900.00 $12,900.00
$0.00 ($8,750.00) $0.00 $0.00 $0.00
300.93 269 265 263 263
35,048.36 30,905.00 27,299.00 24,393.00 24,393.00
3,336.98 2,961.00 2,961.00 4,003.00 4,003.00 1,210.11 1,077.00 1,068.00 1,067.00 1,067.00
16,755.92 14,867.00 14,796.00 14,738.00 14,738.00 14,732.78 11,726.00 13,858.00 11,625.00 11,625.00 2,995.69 2,288.00 2,639.00 2,268.00 2,268.00 3,019.80 2,000.00 0 0 0
0 0 5,193.00 5,000.00 5,000.00 161.67 150 162 162 162
0.02 0 0 0 0
$77,562.26 $66,243.00 $68,241.00 $63,519.00 $63,519.00
$77,562.26 $66,243.00 $68,241.00 $63,519.00 $63,519.00
77,555.32 66,243.00 68,251.00 63,519.00 63,519.00
$77,555.32 $66,243.00 $68,251.00 $63,519.00 $63,519.00
$77,555.32 $66,243.00 $68,251.00 $63,519.00 $63,519.00
$77,562.26 $66,243.00 $68,241.00 $63,519.00 $63,519.00
$77,555.32 $66,243.00 $68,251.00 $63,519.00 $63,519.00
$6.94 $0.00 ($10.00) $0.00 $0.00
277.78 283 279 288 288
32,367.50 32,481.00 28,690.00 26,695.00 26,695.00 3,081.66 3,112.00 3,112.00 4,380.00 4,380.00 1,117.44 1,132.00 1,123.00 1,168.00 1,168.00
15,474.40 15,626.00 15,551.00 16,129.00 16,129.00 13,605.62 13,173.00 14,564.00 13,598.00 13,598.00 2,766.46 2,405.00 2,773.00 2,482.00 2,482.00
32.22 0 0 0 0 0 0 39 0 0
148.16 125 160 160 160 0.02 0 0 0 0
$68,871.26 $68,337.00 $66,291.00 $64,900.00 $64,900.00
$68,871.26 $68,337.00 $66,291.00 $64,900.00 $64,900.00
68,864.58 68,337.00 66,300.00 64,900.00 64,900.00
$68,864.58 $68,337.00 $66,300.00 $64,900.00 $64,900.00
$68,864.58 $68,337.00 $66,300.00 $64,900.00 $64,900.00
$68,871.26 $68,337.00 $66,291.00 $64,900.00 $64,900.00
Fund 238 - Principal Shopping District TotalsREVENUE TOTALS $300,262.32
EXPENSE TOTALS $374,204.00
Fund 238 - Principal Shopping District Totals ($73,941.68)
Fund 284 - Dangerous Structures Revolving
Department 000 - General Revenues460613 Miscellaneous Fees General 0
620XFR.101 Transf fr Other Funds Transfer from General Fund 4,260.47
Department 000 - General Revenues Totals $4,260.47
REVENUE TOTALS $4,260.47
Department 372 - Repairs/Demolition721730 Postage General 340.01
721905 Photocopies/In-House Printing General 21.21
722804 Contractual-Legal General 1,565.25
722809 Contractual-Misc General 0
723955.45 Misc. Repairs-Dangerous Structures 2,334.00
Department 372 - Repairs/Demolition Totals $4,260.47
EXPENSE TOTALS $4,260.47
Fund 284 - Dangerous Structures Revolving TotalsREVENUE TOTALS $4,260.47
EXPENSE TOTALS $4,260.47
Fund 284 - Dangerous Structures Revolving Totals $0.00
Fund 2X01 - Local Tax Capture-570 E 16th St
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 307.9
400402.CITY Property Taxes Brownfield - City 35,166.44
400402.LIB Property Taxes Brownfield - Library 3,386.92
400402.MAX Property Taxes Brownfield - MAX Authority 1,231.61
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 17,006.67
400402.OTCO Property Taxes Brownfield - Ottawa County 13,413.75
400402.POOL Property Taxes Brownfield - Pool 3,079.02
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 2,003.47
440573 State-Reim Local PPT Tax Loss 0
480665 Investment Income General 125.11
480665.X Investment Income Market Adjustment 0
Department LOC - Local - Non-School Tax Capture Totals $75,720.89
REVENUE TOTALS $75,720.89
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 75,720.64
Department LOC - Local - Non-School Tax Capture Totals $75,720.64
EXPENSE TOTALS $75,720.64
Fund 2X01 - Local Tax Capture-570 E 16th St TotalsREVENUE TOTALS $75,720.89
EXPENSE TOTALS $75,720.64
Fund 2X01 - Local Tax Capture-570 E 16th St Totals $0.25
Fund 2X05 - Local Tax Capture-29 E 6th St
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 268.52
400402.CITY Property Taxes Brownfield - City 30,681.80
400402.LIB Property Taxes Brownfield - Library 2,954.93
400402.MAX Property Taxes Brownfield - MAX Authority 1,074.46
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 14,837.96
400402.OTCO Property Taxes Brownfield - Ottawa County 11,702.95
400402.POOL Property Taxes Brownfield - Pool 2,686.31
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 26.22
440573 State-Reim Local PPT Tax Loss 0
480665 Investment Income General 111.35
480665.X Investment Income Market Adjustment 0
Department LOC - Local - Non-School Tax Capture Totals $64,344.50
REVENUE TOTALS $64,344.50
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 64,343.96
Department LOC - Local - Non-School Tax Capture Totals $64,343.96
EXPENSE TOTALS $64,343.96
Fund 2X05 - Local Tax Capture-29 E 6th St TotalsREVENUE TOTALS $64,344.50
-290-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount$68,864.58 $68,337.00 $66,300.00 $64,900.00 $64,900.00
$6.68 $0.00 ($9.00) $0.00 $0.00
12.45 10 10 15 15
765.95 617 636 881 881 1,452.23 1,200.00 1,060.00 1,366.00 1,366.00
138.27 115 115 224 224 50.12 42 41 60 60
694.29 578 575 825 825 124.11 89 102 127 127 779.91 700 0 0 0
0 0 1,670.00 1,678.00 1,678.00 9.55 4 11 15 15
$4,026.88 $3,355.00 $4,220.00 $5,191.00 $5,191.00
$4,026.88 $3,355.00 $4,220.00 $5,191.00 $5,191.00
4,025.76 3,355.00 4,222.00 5,191.00 5,191.00
$4,025.76 $3,355.00 $4,222.00 $5,191.00 $5,191.00
$4,025.76 $3,355.00 $4,222.00 $5,191.00 $5,191.00
$4,026.88 $3,355.00 $4,220.00 $5,191.00 $5,191.00
$4,025.76 $3,355.00 $4,222.00 $5,191.00 $5,191.00
$1.12 $0.00 ($2.00) $0.00 $0.00
2,355.93 288 1,951.00 835 835
754.21 288 627 835 835
196.8 0 0 0 0
7.24 5 4 3 3
0.01 0 0 0 0
$3,314.19 $581.00 $2,582.00 $1,673.00 $1,673.00 $3,314.19 $581.00 $2,582.00 $1,673.00 $1,673.00
3,313.12 0 2,586.00 1,673.00 1,673.00
$3,313.12 $0.00 $2,586.00 $1,673.00 $1,673.00
$3,313.12 $0.00 $2,586.00 $1,673.00 $1,673.00
$3,314.19 $581.00 $2,582.00 $1,673.00 $1,673.00
$3,313.12 $0.00 $2,586.00 $1,673.00 $1,673.00
$1.07 $581.00 ($4.00) $0.00 $0.00
757.89 799 786 780 780
80,465.30 91,708.00 79,115.00 72,431.00 72,431.00
8,417.15 8,786.00 8,785.00 11,885.00 11,885.00
3,051.56 3,195.00 3,169.00 3,169.00 3,169.00 42,268.90 44,118.00 43,906.00 43,763.00 43,763.00 34,150.71 37,193.00 40,303.00 36,894.00 36,894.00 7,555.91 6,789.00 7,829.00 6,735.00 6,735.00 3,643.68 4,200.00 0 0 0
0 0 5,253.00 5,200.00 5,200.00 374.37 375 432 420 420
0.03 0 0 0 0
$180,685.50 $197,163.00 $189,578.00 $181,277.00 $181,277.00
$180,685.50 $197,163.00 $189,578.00 $181,277.00 $181,277.00
180,703.05 197,163.00 189,595.00 181,277.00 181,277.00
$180,703.05 $197,163.00 $189,595.00 $181,277.00 $181,277.00
$180,703.05 $197,163.00 $189,595.00 $181,277.00 $181,277.00
$180,685.50 $197,163.00 $189,578.00 $181,277.00 $181,277.00
$180,703.05 $197,163.00 $189,595.00 $181,277.00 $181,277.00
($17.55) $0.00 ($17.00) $0.00 $0.00
EXPENSE TOTALS $64,343.96
Fund 2X05 - Local Tax Capture-29 E 6th St Totals $0.54
Fund 2X07 - Local Tax Capture-635 E 48th St
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 7.22
400402.ALL Property Taxes Brownfield - Allegan County 440.4
400402.CITY Property Taxes Brownfield - City 825.46
400402.LIB Property Taxes Brownfield - Library 79.5
400402.MAX Property Taxes Brownfield - MAX Authority 28.91
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 399.21
400402.POOL Property Taxes Brownfield - Pool 72.27
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 1,560.37
440573 State-Reim Local PPT Tax Loss 0
480665 Investment Income General 4.01
Department LOC - Local - Non-School Tax Capture Totals $3,417.35
REVENUE TOTALS $3,417.35
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 3,417.35
Department LOC - Local - Non-School Tax Capture Totals $3,417.35
EXPENSE TOTALS $3,417.35
Fund 2X07 - Local Tax Capture-635 E 48th St TotalsREVENUE TOTALS $3,417.35
EXPENSE TOTALS $3,417.35
Fund 2X07 - Local Tax Capture-635 E 48th St Totals $0.00
Fund 2X08 - School Tax Capture-635 E 48th St
Department SCH - School Tax Capture400402.HOPS Property Taxes Brownfield - Holl Publ School 1,229.00
400402.SET Property Taxes Brownfield - State Educ Tax 433.66
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 337.2
480665 Investment Income General 2.97
480665.X Investment Income Market Adjustment 0
Department SCH - School Tax Capture Totals $2,002.83
REVENUE TOTALS $2,002.83
Department SCH - School Tax Capture723BRO Brownfield Payment 2,001.09
Department SCH - School Tax Capture Totals $2,001.09
EXPENSE TOTALS $2,001.09
Fund 2X08 - School Tax Capture-635 E 48th St TotalsREVENUE TOTALS $2,002.83
EXPENSE TOTALS $2,001.09
Fund 2X08 - School Tax Capture-635 E 48th St Totals $1.74
Fund 2X09 - Local Capture-573 Columbia Ave
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 750.18
400402.CITY Property Taxes Brownfield - City 72,410.18
400402.LIB Property Taxes Brownfield - Library 8,260.83
400402.MAX Property Taxes Brownfield - MAX Authority 3,003.05
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 41,482.95
400402.OTCO Property Taxes Brownfield - Ottawa County 27,651.80
400402.POOL Property Taxes Brownfield - Pool 7,509.29
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 3,516.56
440573 State-Reim Local PPT Tax Loss 0
480665 Investment Income General 311.57
480665.X Investment Income Market Adjustment 0
Department LOC - Local - Non-School Tax Capture Totals $164,896.41
REVENUE TOTALS $164,896.41
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 164,878.38
Department LOC - Local - Non-School Tax Capture Totals $164,878.38
EXPENSE TOTALS $164,878.38
Fund 2X09 - Local Capture-573 Columbia Ave TotalsREVENUE TOTALS $164,896.41
EXPENSE TOTALS $164,878.38
Fund 2X09 - Local Capture-573 Columbia Ave Totals $18.03
Fund 2X10 - School Capture-573 Columbia Ave
Department SCH - School Tax Capture
-291-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount107,263.17 109,114.00 113,437.00 102,444.00 102,444.00
45,916.11 47,925.00 47,924.00 47,539.00 47,539.00
834 1,000.00 0 0 0
313.82 350 375 350 350
0.01 0 0 0 0
$154,327.11 $158,389.00 $161,736.00 $150,333.00 $150,333.00
$154,327.11 $158,389.00 $161,736.00 $150,333.00 $150,333.00
154,353.96 158,389.00 161,741.00 150,333.00 150,333.00
$154,353.96 $158,389.00 $161,741.00 $150,333.00 $150,333.00
$154,353.96 $158,389.00 $161,741.00 $150,333.00 $150,333.00
$154,327.11 $158,389.00 $161,736.00 $150,333.00 $150,333.00
$154,353.96 $158,389.00 $161,741.00 $150,333.00 $150,333.00
($26.85) $0.00 ($5.00) $0.00 $0.00
305.86 342 337 346 346
35,636.40 39,281.00 34,697.00 32,133.00 32,133.00 3,392.92 3,763.00 3,763.00 5,273.00 5,273.00 1,230.32 1,368.00 1,358.00 1,406.00 1,406.00
17,037.09 18,897.00 18,806.00 19,415.00 19,415.00 14,979.73 15,931.00 17,613.00 16,368.00 16,368.00 3,045.90 2,908.00 3,354.00 2,988.00 2,988.00
0 0 0 0 0
0 0 2,145.00 2,000.00 2,000.00
156.58 200 198 180 180
0.01 0 0 0 0
$75,784.81 $82,690.00 $82,271.00 $80,109.00 $80,109.00
$75,784.81 $82,690.00 $82,271.00 $80,109.00 $80,109.00
75,782.36 82,690.00 82,276.00 80,109.00 80,109.00
$75,782.36 $82,690.00 $82,276.00 $80,109.00 $80,109.00
$75,782.36 $82,690.00 $82,276.00 $80,109.00 $80,109.00
$75,784.81 $82,690.00 $82,271.00 $80,109.00 $80,109.00
$75,782.36 $82,690.00 $82,276.00 $80,109.00 $80,109.00
$2.45 $0.00 ($5.00) $0.00 $0.00
57,811.17 61,582.00 63,778.00 63,270.00 63,270.00
18,507.24 20,527.00 20,527.00 21,090.00 21,090.00 0 0 0 0 0
121.99 150 190 195 195 0.01 0 0 0 0
$76,440.41 $82,259.00 $84,495.00 $84,555.00 $84,555.00
$76,440.41 $82,259.00 $84,495.00 $84,555.00 $84,555.00
76,438.76 82,259.00 84,498.00 84,555.00 84,555.00
$76,438.76 $82,259.00 $84,498.00 $84,555.00 $84,555.00
$76,438.76 $82,259.00 $84,498.00 $84,555.00 $84,555.00
$76,440.41 $82,259.00 $84,495.00 $84,555.00 $84,555.00
$76,438.76 $82,259.00 $84,498.00 $84,555.00 $84,555.00
$1.65 $0.00 ($3.00) $0.00 $0.00
57.92 127 133 147 147
6,784.37 14,596.00 11,309.00 13,677.00 13,677.00
645.73 1,398.00 1,485.00 2,244.00 2,244.00 233.94 509 536 598 598
3,243.68 7,022.00 7,424.00 8,264.00 8,264.00 2,851.10 5,920.00 5,922.00 6,967.00 6,967.00
579.67 1,081.00 1,324.00 1,272.00 1,272.00 309.32 0 0 0 0
0 0 389 250 250
400402.HOPS Property Taxes Brownfield - Holl Publ School 106,888.52
400402.SET Property Taxes Brownfield - State Educ Tax 45,062.43
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 804.6
480665 Investment Income General 293.91
480665.X Investment Income Market Adjustment 0
Department SCH - School Tax Capture Totals $153,049.46
REVENUE TOTALS $153,049.46
Department SCH - School Tax Capture723BRO Brownfield Payment 153,027.31
Department SCH - School Tax Capture Totals $153,027.31
EXPENSE TOTALS $153,027.31
Fund 2X10 - School Capture-573 Columbia Ave TotalsREVENUE TOTALS $153,049.46
EXPENSE TOTALS $153,027.31
Fund 2X10 - School Capture-573 Columbia Ave Totals $22.15
Fund 2X17 - Local Capture-99 E 8th St-8th St
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 282.43
400402.CITY Property Taxes Brownfield - City 32,265.81
400402.LIB Property Taxes Brownfield - Library 3,107.52
400402.MAX Property Taxes Brownfield - MAX Authority 1,129.94
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 15,604.01
400402.OTCO Property Taxes Brownfield - Ottawa County 12,307.19
400402.POOL Property Taxes Brownfield - Pool 2,824.99
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 1,269.21
440573 State-Reim Local PPT Tax Loss 0
480665 Investment Income General 124.52
480665.X Investment Income Market Adjustment 0
Department LOC - Local - Non-School Tax Capture Totals $68,915.62
REVENUE TOTALS $68,915.62
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 68,915.08
Department LOC - Local - Non-School Tax Capture Totals $68,915.08
EXPENSE TOTALS $68,915.08
Fund 2X17 - Local Capture-99 E 8th St-8th St TotalsREVENUE TOTALS $68,915.62
EXPENSE TOTALS $68,915.08
Fund 2X17 - Local Capture-99 E 8th St-8th St Totals $0.54
Fund 2X18 - School Capture-99 E 8th St Plaza
Department SCH - School Tax Capture400402.HOPS Property Taxes Brownfield - Holl Publ School 50,802.33
400402.SET Property Taxes Brownfield - State Educ Tax 16,950.46
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 290.4
480665 Investment Income General 80.6
480665.X Investment Income Market Adjustment 0
Department SCH - School Tax Capture Totals $68,123.79
REVENUE TOTALS $68,123.79
Department SCH - School Tax Capture940TRN.2X24 Transfer to Primary Government Transf to Parking Deck-Schl-B 68,122.67
Department SCH - School Tax Capture Totals $68,122.67
EXPENSE TOTALS $68,122.67
Fund 2X18 - School Capture-99 E 8th St Plaza TotalsREVENUE TOTALS $68,123.79
EXPENSE TOTALS $68,122.67
Fund 2X18 - School Capture-99 E 8th St Plaza Totals $1.12
Fund 2X21 - Local Capture-146 River Scrapyd
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 57.92
400402.CITY Property Taxes Brownfield - City 6,651.80
400402.LIB Property Taxes Brownfield - Library 640.46
400402.MAX Property Taxes Brownfield - MAX Authority 232.71
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 3,217.09
400402.OTCO Property Taxes Brownfield - Ottawa County 2,536.68
400402.POOL Property Taxes Brownfield - Pool 582.22
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 230.77
440573 State-Reim Local PPT Tax Loss 0
-292-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount30.51 45 63 75 75
$14,736.24 $30,698.00 $28,585.00 $33,494.00 $33,494.00
$14,736.24 $30,698.00 $28,585.00 $33,494.00 $33,494.00
14,735.70 30,698.00 28,585.00 33,494.00 33,494.00
$14,735.70 $30,698.00 $28,585.00 $33,494.00 $33,494.00
$14,735.70 $30,698.00 $28,585.00 $33,494.00 $33,494.00
$14,736.24 $30,698.00 $28,585.00 $33,494.00 $33,494.00
$14,735.70 $30,698.00 $28,585.00 $33,494.00 $33,494.00
$0.54 $0.00 $0.00 $0.00 $0.00
10,923.07 22,883.00 25,178.00 26,930.00 26,930.00
3,523.71 7,628.00 8,104.00 8,977.00 8,977.00
70.8 0 0 0 0
29.23 60 74 85 85
$14,546.81 $30,571.00 $33,356.00 $35,992.00 $35,992.00
$14,546.81 $30,571.00 $33,356.00 $35,992.00 $35,992.00
14,546.81 30,571.00 33,356.00 35,992.00 35,992.00 $14,546.81 $30,571.00 $33,356.00 $35,992.00 $35,992.00
$14,546.81 $30,571.00 $33,356.00 $35,992.00 $35,992.00
$14,546.81 $30,571.00 $33,356.00 $35,992.00 $35,992.00
$14,546.81 $30,571.00 $33,356.00 $35,992.00 $35,992.00
$0.00 $0.00 $0.00 $0.00 $0.00
608.41 995 937 1,267.00 1,267.00
70,864.66 114,259.00 96,448.00 117,587.00 117,587.00
6,747.06 10,947.00 10,461.00 19,294.00 19,294.00
2,446.69 3,981.00 3,775.00 5,145.00 5,145.00 33,878.98 54,966.00 52,277.00 71,046.00 71,046.00 29,788.31 45,339.00 48,961.00 59,895.00 59,895.00 6,057.02 8,459.00 9,323.00 10,933.00 10,933.00
631.75 650 0 0 0 1,122.17 750 1,495.00 1,600.00 1,600.00
273.43 0 0 0 0
$152,418.48 $240,346.00 $223,677.00 $286,767.00 $286,767.00
$152,418.48 $240,346.00 $223,677.00 $286,767.00 $286,767.00
0 150,158.00 119,446.00 0 0
0 0 2,000.00 0 0
79,282.50 77,720.00 77,220.00 74,720.00 74,720.00
$79,282.50 $227,878.00 $198,666.00 $74,720.00 $74,720.00
$79,282.50 $227,878.00 $198,666.00 $74,720.00 $74,720.00
$152,418.48 $240,346.00 $223,677.00 $286,767.00 $286,767.00
$79,282.50 $227,878.00 $198,666.00 $74,720.00 $74,720.00
$73,135.98 $12,468.00 $25,011.00 $212,047.00 $212,047.00
114,959.52 179,126.00 177,286.00 231,529.00 231,529.00
36,802.35 59,709.00 57,061.00 77,176.00 77,176.00
144.6 200 0 0 0 1,674.03 1,200.00 2,145.00 3,000.00 3,000.00
208.63 0 0 0 0 76,438.76 82,259.00 84,498.00 84,555.00 84,555.00
$230,227.89 $322,494.00 $320,990.00 $396,260.00 $396,260.00
$230,227.89 $322,494.00 $320,990.00 $396,260.00 $396,260.00
188,532.50 201,470.00 201,470.00 203,970.00 203,970.00
$188,532.50 $201,470.00 $201,470.00 $203,970.00 $203,970.00
$188,532.50 $201,470.00 $201,470.00 $203,970.00 $203,970.00
480665 Investment Income General 23.56
Department LOC - Local - Non-School Tax Capture Totals $14,173.21
REVENUE TOTALS $14,173.21
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 14,173.22
Department LOC - Local - Non-School Tax Capture Totals $14,173.22
EXPENSE TOTALS $14,173.22
Fund 2X21 - Local Capture-146 River Scrapyd TotalsREVENUE TOTALS $14,173.21
EXPENSE TOTALS $14,173.22
Fund 2X21 - Local Capture-146 River Scrapyd Totals ($0.01)
Fund 2X22 - School Capture-146 River Scrapyd
Department SCH - School Tax Capture400402.HOPS Property Taxes Brownfield - Holl Publ School 10,484.91
400402.SET Property Taxes Brownfield - State Educ Tax 3,494.82
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 52.8
480665 Investment Income General 23.42
Department SCH - School Tax Capture Totals $14,055.95
REVENUE TOTALS $14,055.95
Department SCH - School Tax Capture723BRO Brownfield Payment 14,055.95
Department SCH - School Tax Capture Totals $14,055.95
EXPENSE TOTALS $14,055.95
Fund 2X22 - School Capture-146 River Scrapyd TotalsREVENUE TOTALS $14,055.95
EXPENSE TOTALS $14,055.95
Fund 2X22 - School Capture-146 River Scrapyd Totals $0.00
Fund 2X23 - Local Capture-7th St ParkingDeck
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 488.54
400402.CITY Property Taxes Brownfield - City 55,801.34
400402.LIB Property Taxes Brownfield - Library 5,374.27
400402.MAX Property Taxes Brownfield - MAX Authority 1,954.27
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 26,985.86
400402.OTCO Property Taxes Brownfield - Ottawa County 21,284.62
400402.POOL Property Taxes Brownfield - Pool 4,885.71
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 304.19
480665 Investment Income General 474.56
480665.X Investment Income Market Adjustment -9.68
Department LOC - Local - Non-School Tax Capture Totals $117,543.68
REVENUE TOTALS $117,543.68
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 0
940TRN.101 Transfer to Primary Government Transfer to General Fund 0
940TRN.301 Transfer to Primary Government Transf to G.O. Debt Service F 81,157.50
Department LOC - Local - Non-School Tax Capture Totals $81,157.50
EXPENSE TOTALS $81,157.50
Fund 2X23 - Local Capture-7th St ParkingDeck TotalsREVENUE TOTALS $117,543.68
EXPENSE TOTALS $81,157.50
Fund 2X23 - Local Capture-7th St ParkingDeck Totals $36,386.18
Fund 2X24 - Schl Capture-7th St Parking Deck
Department SCH - School Tax Capture400402.HOPS Property Taxes Brownfield - Holl Publ School 87,943.30
400402.SET Property Taxes Brownfield - State Educ Tax 29,314.42
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 69.6
480665 Investment Income General 1,135.97
480665.X Investment Income Market Adjustment -9.48
630XFR.2X18 Transfer from Component Unit Fund Transf fr Plaza East-Schl- 68,122.67
Department SCH - School Tax Capture Totals $186,576.48
REVENUE TOTALS $186,576.48
Department SCH - School Tax Capture940TRN.301 Transfer to Primary Government Transf to G.O. Debt Service F 180,407.50
Department SCH - School Tax Capture Totals $180,407.50
EXPENSE TOTALS $180,407.50
-293-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount
$230,227.89 $322,494.00 $320,990.00 $396,260.00 $396,260.00
$188,532.50 $201,470.00 $201,470.00 $203,970.00 $203,970.00
$41,695.39 $121,024.00 $119,520.00 $192,290.00 $192,290.00
8.57 183 179 309 309
1,003.93 21,014.00 18,430.00 28,713.00 28,713.00
95.54 2,013.00 1,999.00 4,711.00 4,711.00 34.62 732 721 1,256.00 1,256.00
479.98 10,109.00 9,989.00 17,349.00 17,349.00 421.89 8,523.00 9,355.00 14,626.00 14,626.00 85.79 1,556.00 1,781.00 2,670.00 2,670.00
0 150 0 300 301
$2,130.32 $44,280.00 $42,454.00 $69,934.00 $69,935.00
$2,130.32 $44,280.00 $42,454.00 $69,934.00 $69,935.00
0 39,852.00 38,196.00 59,794.00 59,794.00
104 2,220.00 2,234.00 3,497.00 3,497.00
0 0 4,244.00 6,644.00 6,644.00
207 4,428.00 0 0 0
$311.00 $46,500.00 $44,674.00 $69,935.00 $69,935.00
$311.00 $46,500.00 $44,674.00 $69,935.00 $69,935.00
$2,130.32 $44,280.00 $42,454.00 $69,934.00 $69,935.00
$311.00 $46,500.00 $44,674.00 $69,935.00 $69,935.00
$1,819.32 ($2,220.00) ($2,220.00) ($1.00) $0.00
1,628.79 27,203.00 17,660.00 50,740.00 50,740.00
521.42 9,068.00 10,903.00 16,913.00 16,913.00 0 150 0 250 250
$2,150.21 $36,421.00 $28,563.00 $67,903.00 $67,903.00
$2,150.21 $36,421.00 $28,563.00 $67,903.00 $67,903.00
0 44,170.00 32,682.00 61,113.00 61,113.00
0 0 3,631.00 6,790.00 6,790.00
$0.00 $44,170.00 $36,313.00 $67,903.00 $67,903.00
$0.00 $44,170.00 $36,313.00 $67,903.00 $67,903.00
$2,150.21 $36,421.00 $28,563.00 $67,903.00 $67,903.00
$0.00 $44,170.00 $36,313.00 $67,903.00 $67,903.00
$2,150.21 ($7,749.00) ($7,750.00) $0.00 $0.00
15.8 19 19 19 19
970.61 1,129.00 1,165.00 1,132.00 1,132.00
1,840.23 2,198.00 1,941.00 1,755.00 1,755.00
175.21 211 211 288 288
63.53 77 76 77 77
879.78 1,057.00 1,052.00 1,060.00 1,060.00
157.29 163 188 163 163
1,302.16 0 0 0 0
0 0 403 0 0
0 25 0 50 50
$5,404.61 $4,879.00 $5,055.00 $4,544.00 $4,544.00
$5,404.61 $4,879.00 $5,055.00 $4,544.00 $4,544.00
5,404.61 4,879.00 5,055.00 4,544.00 4,544.00
$5,404.61 $4,879.00 $5,055.00 $4,544.00 $4,544.00
$5,404.61 $4,879.00 $5,055.00 $4,544.00 $4,544.00
$5,404.61 $4,879.00 $5,055.00 $4,544.00 $4,544.00
$5,404.61 $4,879.00 $5,055.00 $4,544.00 $4,544.00
$0.00 $0.00 $0.00 $0.00 $0.00
Fund 2X24 - Schl Capture-7th St Parking Deck TotalsREVENUE TOTALS $186,576.48
EXPENSE TOTALS $180,407.50
Fund 2X24 - Schl Capture-7th St Parking Deck Totals $6,168.98
Fund 2X25 - Local Capture-561 Crescent Dr
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 3.73
400402.CITY Property Taxes Brownfield - City 427.12
400402.LIB Property Taxes Brownfield - Library 41.13
400402.MAX Property Taxes Brownfield - MAX Authority 14.95
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 206.57
400402.OTCO Property Taxes Brownfield - Ottawa County 162.91
400402.POOL Property Taxes Brownfield - Pool 37.39
480665 Investment Income General 0
Department LOC - Local - Non-School Tax Capture Totals $893.80
REVENUE TOTALS $893.80
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 0
940TRN.101 Transfer to Primary Government Transfer to General Fund 493.57
940TRN.214 Transfer to Primary Government Street Improvements 0
940TRN.4M01 Transfer to Primary Government Municipal Capital Improveme 0
Department LOC - Local - Non-School Tax Capture Totals $493.57
EXPENSE TOTALS $493.57
Fund 2X25 - Local Capture-561 Crescent Dr TotalsREVENUE TOTALS $893.80
EXPENSE TOTALS $493.57
Fund 2X25 - Local Capture-561 Crescent Dr Totals $400.23
Fund 2X26 - School Capture-561 Crescent Dr
Department SCH - School Tax Capture400402.HOPS Property Taxes Brownfield - Holl Publ School 673.21
400402.SET Property Taxes Brownfield - State Educ Tax 224.4
480665 Investment Income General 0
Department SCH - School Tax Capture Totals $897.61
REVENUE TOTALS $897.61
Department SCH - School Tax Capture723BRO Brownfield Payment 0
940TRN.214 Transfer to Primary Government Street Improvements 0
Department SCH - School Tax Capture Totals $0.00
EXPENSE TOTALS $0.00
Fund 2X26 - School Capture-561 Crescent Dr TotalsREVENUE TOTALS $897.61
EXPENSE TOTALS $0.00
Fund 2X26 - School Capture-561 Crescent Dr Totals $897.61
Fund 2X27 - Local Capture-1130 Lincoln Ave
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 15.59
400402.ALL Property Taxes Brownfield - Allegan County 950
400402.CITY Property Taxes Brownfield - City 1,780.56
400402.LIB Property Taxes Brownfield - Library 171.49
400402.MAX Property Taxes Brownfield - MAX Authority 62.36
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 861.09
400402.POOL Property Taxes Brownfield - Pool 155.9
440540 Small Taxpayer PPT Loss Reimbursement Tax Increment Proj 1,302.16
440573 State-Reim Local PPT Tax Loss 0
480665 Investment Income General 0
Department LOC - Local - Non-School Tax Capture Totals $5,299.15
REVENUE TOTALS $5,299.15
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 8,717.17
Department LOC - Local - Non-School Tax Capture Totals $8,717.17
EXPENSE TOTALS $8,717.17
Fund 2X27 - Local Capture-1130 Lincoln Ave TotalsREVENUE TOTALS $5,299.15
EXPENSE TOTALS $8,717.17
Fund 2X27 - Local Capture-1130 Lincoln Ave Totals ($3,418.02)
Fund 2X29 - Local Capture-154 E 15th St Mini
-294-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount
0 0 0 6 6
0 0 0 517 517
0 0 0 85 85
0 0 0 23 23
0 0 0 312 312
0 0 0 334 334
0 0 0 48 48
$0.00 $0.00 $0.00 $1,325.00 $1,325.00
$0.00 $0.00 $0.00 $1,325.00 $1,325.00
0 0 0 1,259.00 1,259.00
0 0 0 66 66 $0.00 $0.00 $0.00 $1,325.00 $1,325.00
$0.00 $0.00 $0.00 $1,325.00 $1,325.00
$0.00 $0.00 $0.00 $1,325.00 $1,325.00
$0.00 $0.00 $0.00 $1,325.00 $1,325.00
$0.00 $0.00 $0.00 $0.00 $0.00
3,410.00 4,500.00 4,500.00 4,725.00 4,725.00
$3,410.00 $4,500.00 $4,500.00 $4,725.00 $4,725.00
0 500 500 500 500
0 100 100 100 100
0 100 100 100 100 289,574.01 125,000.00 135,000.00 141,800.00 141,800.00 62,600.00 60,000.00 95,650.00 100,000.00 100,000.00 1,476.00 1,000.00 1,000.00 1,000.00 1,000.00 6,514.27 7,000.00 7,000.00 7,200.00 7,200.00 6,826.84 7,000.00 7,000.00 7,200.00 7,200.00
269,663.28 265,000.00 265,000.00 273,000.00 273,000.00 366,613.93 425,000.00 425,000.00 437,800.00 437,800.00 435,902.59 400,000.00 425,000.00 437,800.00 437,800.00
915.09 900 900 900 900 4,133.41 5,000.00 5,000.00 5,200.00 5,200.00
319,633.31 300,000.00 300,000.00 309,000.00 309,000.00 22,000.00 20,000.00 20,000.00 20,600.00 20,600.00
-25.33 200 200 200 200 730.31 500 500 500 500
1,050.66 500 500 500 500 178.38 0 0 0 0
$1,787,786.75 $1,617,800.00 $1,688,450.00 $1,743,400.00 $1,743,400.00
$1,791,196.75 $1,622,300.00 $1,692,950.00 $1,748,125.00 $1,748,125.00
37,100.01 40,000.00 40,000.00 42,000.00 42,000.00
0 100 150 200 200
$37,100.01 $40,100.00 $40,150.00 $42,200.00 $42,200.00
0 4,000.00 4,000.00 4,000.00 4,000.00
0 100 100 100 100
$0.00 $4,100.00 $4,100.00 $4,100.00 $4,100.00
$37,100.01 $44,200.00 $44,250.00 $46,300.00 $46,300.00
29,728.05 35,559.00 43,825.00 53,550.00 53,550.00
0 0 0 0 0 6,445.00 4,984.00 4,984.00 10,798.00 10,798.00
24,877.32 29,500.00 10,680.00 0 0 0 0 4 0 0
6,951.16 3,843.00 3,843.00 4,350.00 4,350.00 1,078.30 1,244.00 1,244.00 1,200.00 1,200.00
0 0 0 0 0 5,974.55 7,122.00 7,225.00 8,400.00 8,315.00
385.9 470 475 600 600 0 0 0 0 0
52.35 57 75 100 100
Department LOC - Local - Non-School Tax Capture400402.AIR Property Taxes Brownfield - Airport 0
400402.CITY Property Taxes Brownfield - City 0
400402.LIB Property Taxes Brownfield - Library 0
400402.MAX Property Taxes Brownfield - MAX Authority 0
400402.OAIS Property Taxes Brownfield - Ottawa Interm Schls 0
400402.OTCO Property Taxes Brownfield - Ottawa County 0
400402.POOL Property Taxes Brownfield - Pool 0
Department LOC - Local - Non-School Tax Capture Totals $0.00
REVENUE TOTALS $0.00
Department LOC - Local - Non-School Tax Capture723BRO Brownfield Payment 0
940TRN.101 Transfer to Primary Government Transfer to General Fund 0
Department LOC - Local - Non-School Tax Capture Totals $0.00
EXPENSE TOTALS $0.00
Fund 2X29 - Local Capture-154 E 15th St Mini TotalsREVENUE TOTALS $0.00
EXPENSE TOTALS $0.00
Fund 2X29 - Local Capture-154 E 15th St Mini Totals $0.00
Fund 514 - Solid Waste
Department 000 - General Revenues460638.1 Refuse/Recycling Fees Tuliptime Refuse Surcharge 3,910.00
Department 000 - General Revenues Totals $3,910.00
Department 529 - Refuse/Recycle Pick-Up460626.H Fees-Finance/Mgmt Refuse/Recycle 0
460626.R Fees-Finance/Mgmt Treas Fee-NSF Check/Stop Paym 0
460638.18 Refuse/Recycling Fees Misc Adjustments 0
460638.3 Refuse/Recycling Fees Yard Waste 111,557.44
460638.5 Refuse/Recycling Fees Penalty Late Payment -50
460638.A Refuse/Recycling Fees Fee-Affidavit Filing 1,308.00
460640.12 Refuse/Recycling 12 Bags (1x mo) 6,489.13
460640.24 Refuse/Recycling 24 Bags (2x mo) 7,213.45
460640.32 Refuse/Recycling 32 Gallon Container 259,161.07
460640.65 Refuse/Recycling 65 Gallon Container 436,438.65
460640.9 Refuse/Recycling 90 Gallon Container 391,838.41
460640.BY Refuse/Recycling Back Yard P/U 719.48
460640.MF Refuse/Recycling Multi-Family P/U 8,331.80
460640.RC Refuse/Recycling Recycling 316,755.01
460647.9 Sales Sale of Recyclable Materials 21,000.00
460647.B Sales Sales-Refuse Bags 939.92
520665 Investment Income General 668.93
520665.2 Investment Income Chemical Bank Acct Interest 374.64
520665.X Investment Income Market Adjustment -5.24
Department 529 - Refuse/Recycle Pick-Up Totals $1,562,740.69
REVENUE TOTALS $1,566,650.69
Department 528 - Refuse Collection & Disposal
Division HZ - Project Pride/Hazardous Waste722808.26 Contr-Bldgs&Grnds Project Pride Coupons 33,082.88
723955 Misc. General 22
Division HZ - Project Pride/Hazardous Waste Totals $33,104.88
Division TT - Tulip Time Refuse Pickup722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 7,279.93
723955 Misc. General 0
Division TT - Tulip Time Refuse Pickup Totals $7,279.93
Department 528 - Refuse Collection & Disposal Totals $40,384.81
Department 529 - Refuse/Recycle Pick-Up710701 Payroll-Regular General 30,697.08
710701.11 Payroll-Regular Compensatory Time 56.47
710701.ALLO Payroll-Regular Allocated 8,596.00
710707 Payroll-Temporary Help General 26,156.78
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 3,970.62
711703 Payroll-Holidays 1,103.23
711705 Payroll-Bereavement 34.06
711716.1 Insurance Health 5,661.78
711716.2 Insurance Dental 368.75
711716.3 Insurance Retiree 945
711717 Insurance-Life & AD&D 50.44
-295-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount13,019.83 2,674.00 2,500.00 4,800.00 4,800.00
210.07 238 400 250 250 20 14 0 0 0
-2,666.60 0 0 0 0 3,061.00 1,145.00 2,366.00 5,131.00 5,131.00 4,513.10 5,366.00 4,450.00 4,650.00 4,650.00
9.84 49 10 11 11 169.11 372 150 175 175 558.29 1,000.00 1,000.00 1,000.00 1,000.00
4,544.34 5,000.00 5,000.00 5,000.00 5,000.00 33 300 300 300 300
2,095.39 2,500.00 2,500.00 2,600.00 2,600.00 61,323.75 65,000.00 65,000.00 67,000.00 67,000.00
433.43 600 600 600 600 1,051.35 1,200.00 1,200.00 1,200.00 1,200.00
150.91 2,500.00 2,500.00 2,600.00 2,600.00 11,393.74 13,000.00 13,000.00 13,400.00 13,400.00 9,261.04 9,500.00 9,500.00 9,500.00 9,500.00
75 100 1,000.00 5,000.00 5,000.00 19,426.56 10,000.00 10,000.00 10,300.00 10,300.00
145,530.25 80,000.00 80,000.00 84,000.00 84,000.00 26,822.79 25,000.00 25,000.00 25,800.00 25,800.00 9,534.39 12,000.00 12,000.00 12,400.00 12,400.00
-53,822.24 0 0 0 0 0 500 500 500 500
1,009,181.56 1,000,000.00 1,000,000.00 1,030,000.00 1,030,000.00 308,913.65 160,000.00 160,000.00 164,800.00 164,800.00
1,750.00 2,100.00 2,100.00 3,450.00 3,450.00 574 235 235 619 619 200 250 250 350 350
318.36 275 275 300 300 243.1 100 100 100 100
6.9 0 750 800 800 0 100 500 500 500
1,510.00 1,500.00 1,145.00 2,492.00 2,492.00 0 0 0 500 500
6,704.24 1,500.00 1,500.00 1,500.00 1,500.00 -3,748.19 -5,000.00 0 0 0
$1,657,894.59 $1,481,897.00 $1,478,186.00 $1,540,626.00 $1,540,541.00
$1,694,994.60 $1,526,097.00 $1,522,436.00 $1,586,926.00 $1,586,841.00
$1,791,196.75 $1,622,300.00 $1,692,950.00 $1,748,125.00 $1,748,125.00
$1,694,994.60 $1,526,097.00 $1,522,436.00 $1,586,926.00 $1,586,841.00
$96,202.15 $96,203.00 $170,514.00 $161,199.00 $161,284.00
$4,645,604.08 $4,841,726.00 $4,905,644.00 $5,117,380.00 $5,119,381.00
$5,028,784.50 $5,171,166.00 $5,085,257.00 $5,426,921.00 $5,273,159.00
($383,180.42) ($329,440.00) ($179,613.00) ($309,541.00) ($153,778.00)
711718.1 Retirement Contribution MERS 14,420.75
711720 Insurance-Income Protection 204.22
711721 Employee Flex Spending Plan 32
711725 Compensated Absences Adjustment 918.65
711726 Leave & Benefits 4,631.00
712715 Employer FICA/Medicare Contribution 4,515.14
712723 Unemployment Comp Insurance 48.56
712724 Workers Comp Insurance 169.51
721730 Postage General 1,308.41
721730.CAL Postage City Calendar 4,750.00
721740 Operating Supplies General 265.4
721740.13 Operating Supplies Refuse Bags 2,384.46
721740.CAP Operating Supplies Controlled Items-Capital Type 54,747.78
721905 Photocopies/In-House Printing General 291.27
721933.SOFT Equipment Maintenance Mtce/Support-Software 1,051.35
722801.9 Contr-Printing/Promo Printing 0
722801.901 Contr-Printing/Promo Advertising/Promotional 13,313.31
722801.9011 Contr-Printing/Promo Marketing-City Calendar 6,485.00
722804 Contractual-Legal General 110.25
722805.4 Contractual-Finance Financial Service Fees 14,952.39
722805.6 Contractual-Finance Contractor Cust Srv & Billing 141,980.79
722808.14 Contr-Bldgs&Grnds Delivery/Exchange 24,717.39
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 10,044.28
722808.28 Contr-Bldgs&Grnds Fuel Surcharge(Hauling) 1,585.68
722808.29 Contr-Bldgs&Grnds Fuel Surcharge (Delivery/Pickup) 0
722808.4 Contr-Bldgs&Grnds Disposal 972,060.33
722808.42 Contr-Bldgs&Grnds Hauling/Yard Waste 267,872.51
723814.1 Computer Costs Operations 2,050.00
723814.ALLO Computer Costs Computer-Allocated 783
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 372.42
723850.CELL Communications Cellular 80.6
723860 Travel, Conf, Seminars General 350
723955 Misc. General 98.11
723955.ALLO Misc. Overhead-Allocated 1,984.00
723960 Educ&Training General 320.08
723963.1 Write-Offs Uncoll Accts Receivable -844.04
723964.3 Refunds Refuse/Recycle -8,029.43
Department 529 - Refuse/Recycle Pick-Up Totals $1,617,665.38
EXPENSE TOTALS $1,658,050.19
Fund 514 - Solid Waste TotalsREVENUE TOTALS $1,566,650.69
EXPENSE TOTALS $1,658,050.19
Fund 514 - Solid Waste Totals ($91,399.50)
Net Grand Totals ($393,666.98)
Net Grand Totals
REVENUE GRAND TOTALS $4,404,464.51
EXPENSE GRAND TOTALS $4,798,131.49
-296-
PARKS & RECREATION
INTRODUCTION
GROUP MISSION STATEMENT
The Parks & Recreation Group has responsibility for the coordination and quality of all recreational and cultural opportunities for City residents, and for the maintenance of all associated public facilities. The overall objective is to provide safe, functional and beautiful facilities for the pursuit of leisure time activities, and to continue the development of such facilities for the presentation of the natural beauty of the City and the enjoyment of all age groups.
GROUP ORGANIZATIONAL STRUCTURE
-297-
PARKS & RECREATION
$- $300,000 $600,000 $900,000
$1,200,000 $1,500,000 $1,800,000 $2,100,000
Us
es
Do
lla
rs
Total Uses by Department $7,805,475
Other15.1%
Interest & Rents2.2%
Governmental20.0%
Charges for Services20.4%
Transf from Other Funds2.1%
General Revenues40.2%
Funding Sources
Working Wages28.5%
Benefits & NonWorking Wages7.2%
Mandatory Employer Costs2.9%
Other13.1%
Library Tax Pass-Thru0.1%
Capital Outlay25.9%
Transfers to Other Funds1.4%
Contractual9.5%
Depreciation3.0%
Suppl/Maint.8.4% Funding Uses
-298-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUND TYPES -
General 3,978,699$ 3,949,213$ 4,039,906$ 3,963,940$ 4,304,874$ 4,055,525$
Permanent 11,485 16,688 31,000 35,000 31,000 11,000
Special Revenue 1,251,468 1,306,647 1,253,100 1,249,996 300 300
Enterprise 895,748 890,938 2,059,313 1,086,639 888,336 2,996,542
Component Unit 918,084 832,251 785,561 678,614 742,108 742,108
TOTAL - ALL FUND TYPES 7,055,484$ 6,995,737$ 8,168,880$ 7,014,189$ 5,966,618$ 7,805,475$
FUNDING SOURCES -
Taxes & Special Assessments 1,251,454$ 1,306,496$ 1,253,100$ 1,250,305$ - 0 -$ - 0 -$
Intergovernmental 100,000 50,000 100,000 50,000 100,000 1,539,000
Charges for Services 1,445,896 1,616,038 1,439,137 1,370,910 1,479,950 1,564,350
Interest & Rents 173,560 169,861 162,816 176,416 168,233 171,233
Other 358,766 255,958 359,245 565,166 327,655 1,158,163
Transfers In 439,323 119,824 1,430,500 239,262 111,000 161,000
TOTAL SOURCES 3,768,999$ 3,518,177$ 4,744,798$ 3,652,059$ 2,186,838$ 4,593,746$
FUNDING USES -
Personnel Services - 341
* Salaries & Wages - Working 2,041,345$ 2,111,137$ 2,210,654$ 2,180,198$ 2,262,425$ 2,229,200$
* Benefits - Incl. NonWorking Wages 522,686 539,581 530,881 516,115 573,598 562,084
* Mandatory Employer Costs 195,527 207,224 226,793 223,537 232,075 229,423
Other Current Expenditures -
* Supplies / Maintenance 659,175 629,505 629,250 620,338 669,945 655,393
* Contractual 510,938 575,861 698,200 666,865 687,750 738,750
* Other 2,500,755 2,530,249 2,276,273 2,240,710 1,048,142 1,022,742
Capital Outlay 111,795 79,996 1,222,500 213,000 124,800 2,020,000 Depreciation Expense 252,178 216,496 243,329 218,329 236,883 236,883
Transfers Out 261,085 105,688 131,000 135,097 131,000 111,000
TOTAL USES 7,055,484$ 6,995,737$ 8,168,880$ 7,014,189$ 5,966,618$ 7,805,475$
Personnel Services Total Amount 2,759,558$ 2,857,942$ 2,968,328$ 2,919,850$ 3,068,098$ 3,020,707$ * Full-Time Positions 24.90 25.90 26.90 26.90 27.90 27.40 * Part-Time Positions @ F.T.E. 34.62 35.93 34.80 34.15 33.80 33.30
PARKS & RECREATION
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
- - G R O U P S T A F F I N G T O T A L S - -
- - G R O U P F U N D I N G U S E S A C R O S S F U N D S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
-299-
PARKS & RECREATION
RECREATION/CIVIC CENTER
MISSION STATEMENT
Provide diverse and coordinated recreational, cultural and leisure time activities which appeal to and are enjoyed by citizens of all ages and interests; assure outdoor recreation facilities are properly and adequately supervised and maintained in good working condition; and provide an indoor facility which accommodates the residents of Holland for recreational and leisure time activities and special community events, along with a traditional outdoor market and special event venue that is a focal point for the central City area for the enjoyment of all.
ACTION PLAN
Bring top technology equipment and programs to Holland Recreation. Example: Recreation software for registrations, league and tournament scheduling, surveys, text messaging, etc. Eliminate the extra steps/programs such as survey monkey, remind texts, all pro league scheduler, etc. (Targeted Completion date of January 2018)
Create an annual report for Parks & Recreation beginning this year. (Targeted Completion date of February 2018)
-300-
PARKS & RECREATION
CITY HALL & GROUNDS
ACTIVITY MISSION STATEMENT
To maintain the structure which serves as a focal point for City government and the citizens of the community in a manner which represents the quality of the community, and provide the most economical and efficient space for the needs of municipal government, including its citizen boards, commissions, and committees.
ACTION PLAN
Repair/Replace doors and hardware at north and south entrance vestibules. ($8,000)
Investigate/Repair snowmelt located in the sidewalk adjacent to City Hall.
Replace secondary boiler in City Hall. Boiler is 20 years old, and has been recommended
to be replaced by Schneider Electric and their contractors. ($60,000 in Municipal Capital Improvement Fund)
Remove and replace the coniferous and ornamental trees located in City Hall parking lot. Trees drop berries and sap on vehicles. Will be replaced with non-berry producing tree varieties. ($4,000)
-301-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 233,217 196,366 171,217 185,491 267,493 191,660
TOTAL SOURCES 233,217$ 196,366$ 171,217$ 185,491$ 267,493$ 191,660$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 37,186$ 25,470$ 15,986$ 16,975$ 33,410$ 22,010$
* Benefits - Incl. NonWorking Wages 32,004 17,883 9,720 9,889 9,039 3,028
* Mandatory Employer Costs 4,354 2,746 2,011 2,027 3,624 2,254
Other Current Expenditures -
* Supplies / Maintenance 26,198 16,645 35,200 35,200 44,845 43,293
* Contractual 45,113 44,853 47,700 46,700 47,800 47,800
* Other 88,362 88,769 60,600 74,700 68,775 73,275
Capital Outlay - 0 - - 0 - - 0 - - 0 - 60,000 - 0 -
TOTAL USES 233,217$ 196,366$ 171,217$ 185,491$ 267,493$ 191,660$
Personnel Services Total Amount 73,544$ 46,099$ 27,717$ 28,891$ 46,073$ 27,292$
Full-Time Positions 1.00 0.60 0.40 0.40 0.40 0.10
Part-Time Positions @ F.T.E. - 0 - - 0 - - 0 - - 0 - 0.50 0.50
PARKS & RECREATION
GENERAL FUND - CITY HALL & GROUNDS
- - F U N D I N G S O U R C E S & U S E S - -
- - S T A F F I N G - -
-302-
PARKS & RECREATION
PARKS & CEMETERIES
DEPARTMENT MISSION STATEMENT
Enhance the community by providing outstanding services and safe, functional, beautiful parks and cemeteries facilities as efficiently as possible; continue development of facilities for the preservation of the natural beauty of the City and the enjoyment of all age groups; and pursue excellence in all areas of facilities and services.
ACTION PLAN
Make improvements to various Parks and Facilities through the fix it first program. These will include playground repairs, new doors to be installed in restrooms, signage updates/removals, pathway improvements, and irrigation system repairs. $75,000. To be completed by June 2018.
Continue to learn the operations of the HVAC units and other mechanical systems in all City buildings. Ongoing throughout 2017.
Construct Dog Park to be located at Van Raalte Farm. $75,000 budgeted from a Passport Grant. To be completed by August 2017.
Complete the Myrtle Street end and Thomas street end ($5,000 in Municipal Capital Improvement Fund), including signage ($1,000) by July 2017.
-303-
PARKS & RECREATION
CEMETERIES
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Lot Sales: Pilgrim Home Cemetery 75 109 74 76Graafschap Cemetery 26 31 36 35
Burials:
Pilgrim Home Cemetery - AnnualGraveside Services 121 137 126 128Drop Services 81 70 60 65Witness Services 2 0 0 0
204 207 186 193
Full Body Burial 160 139 126 120Cremation Burial 44 68 60 73
204 207 186 193
Percentage of Cremation Burial to Full Body Burial 27.50% 48.92% 47.62% 60.83%
Graafschap Cemetery - AnnualGraveside Services 37 43 36 37Drop Services 22 21 8 12Witness Services 0 0 0 0
59 64 44 49
Full Body Burial 42 51 36 39Cremation Burial 17 13 8 10
59 64 44 49
Percentage of Cremation Burial to Full Body Burial 40.48% 25.49% 22.22% 25.64%
Marker Foundation Installations:Pilgrim Home Cemetery 150 143 156 155Graafschap Cemetery 55 42 46 43
Niche SalesPilgrim Home Cemetery 0 2 4 3
PERFORMANCE MEASURES
-304-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 240,392$ 237,594$ 221,600$ 222,500$ 222,000$ 272,000$
Interest & Rents - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In 11,085 16,688 11,000 15,000 11,000 11,000
General Fund Operating Revenues 197,274 179,901 263,269 271,561 284,393 233,896
TOTAL SOURCES 448,751$ 434,183$ 495,869$ 509,061$ 517,393$ 516,896$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 162,870$ 150,042$ 180,550$ 191,275$ 184,525$ 184,525$
* Benefits - Incl. NonWorking Wages 51,083 57,658 60,014 60,802 63,770 63,273
* Mandatory Employer Costs 15,914 14,599 19,890 20,100 20,042 20,042
Other Current Expenditures -
* Supplies / Maintenance 45,512 43,325 52,450 54,350 47,850 47,850
* Contractual 57,976 59,967 67,200 67,200 67,200 67,200
* Other 109,956 103,350 110,265 109,834 134,006 134,006
Capital Outlay 5,440 5,242 5,500 5,500 - 0 - - 0 -
TOTAL USES 448,751$ 434,183$ 495,869$ 509,061$ 517,393$ 516,896$
Personnel Services Total Amount 229,867$ 222,299$ 260,454$ 272,177$ 268,337$ 267,840$
Full-Time Positions 2.35 2.35 2.35 2.35 2.35 2.35
Part-Time Positions @ F.T.E. 2.65 3.05 3.05 3.05 3.05 3.05
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
PARKS & RECREATION
GENERAL FUND - CEMETERIES
-305-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 52,367 56,373 60,253 60,259 61,721 61,628
TOTAL SOURCES 52,367$ 56,373$ 60,253$ 60,259$ 61,721$ 61,628$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 31,906$ 34,913$ 36,250$ 36,200$ 35,750$ 35,750$
* Benefits - Incl. NonWorking Wages 12,103 14,439 15,694 15,764 17,598 17,505
* Mandatory Employer Costs 2,858 3,146 3,509 3,380 3,573 3,573
Other Current Expenditures -
* Supplies / Maintenance 1,707 1,703 2,100 2,100 2,100 2,100
* Other 3,793 2,172 2,700 2,815 2,700 2,700
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 52,367$ 56,373$ 60,253$ 60,259$ 61,721$ 61,628$
Personnel Services Total Amount 46,867$ 52,498$ 55,453$ 55,344$ 56,921$ 56,828$
Full-Time Positions 0.50 0.50 0.50 0.50 0.50 0.50
Part-Time Positions @ F.T.E. - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
PARKS & RECREATION
GENERAL FUND - PARKS & RECREATION ADMINISTRATION
-306-
PARKS & RECREATION
RECREATION
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Youth Athletic Programs 3,262 2,783 3,093 4,000
Adult Athletic Programs 5,902 6,990 6,173 7,000
Family Special Events 10,568 11,081 11,500 11,500
Non-Athletic Youth Programs 1,980 1,600 1,870 1,870
Bouws Pool Attendance 17,000 10,250 11,000 11,000
PERFORMANCE MEASURES
Wor
kloa
d
-307-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 321,221$ 346,820$ 348,800$ 322,100$ 374,300$ 398,700$
Interest & Rents 13,923 20,365 15,000 20,000 20,000 23,000
Other 922 1,000 2,000 - 0 - - 0 - 25,000
General Fund Operating Revenues 551,549 599,332 595,841 661,796 785,606 692,343
TOTAL SOURCES 887,615$ 967,517$ 961,641$ 1,003,896$ 1,179,906$ 1,139,043$
FUNDING USES -
Personnel Services
* Salaries & Wages - Working 356,948$ 334,142$ 344,385$ 357,465$ 417,575$ 399,450$
* Benefits - Incl. NonWorking Wages 82,560 83,631 87,972 88,508 133,307 123,621
* Mandatory Employer Costs 33,081 31,975 34,393 34,919 42,611 41,459
Other Current Expenditures
* Supplies / Maintenance 121,836 147,656 137,900 156,824 173,100 160,100
* Contractual 153,687 204,129 202,400 209,230 238,300 239,300
* Other 139,503 165,984 154,591 156,950 175,013 175,113
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 887,615$ 967,517$ 961,641$ 1,003,896$ 1,179,906$ 1,139,043$
Personnel Services Total Amount 472,589$ 449,748$ 466,750$ 480,892$ 593,493$ 564,530$
Full-Time Positions 3.50 3.50 4.50 4.50 5.95 5.45
Part-Time Positions @ F.T.E. 1.20 1.20 1.10 0.50 0.85 0.85
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
PARKS & RECREATION
GENERAL FUND - RECREATION
-308-
PARKS & RECREATION
PARKS
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Forestry Activities:
Trees Planted 119 352 135 380
Trees Trimmed 860 922 1,036 979
Trees Removed 602 408 358 250
Stump Removal 551 306 208 150
Tulip Beds & Lanes - Annual Tulip Plantings 298,500 306,500 316,500 315,000
Greenhouse Plantings (Currently at Capacity) 100,000 100,000 100,000 100,000
Total Area Maintained by Park Personnel 402.35 acres 385 acres 385 acres 385 acres
Number of Events in Park Facilities: 97 93 97 95
PERFORMANCE MEASURES
-309-
FY-2015 FY-2015 FY-2016 FY-2016 FY-2017 FY-2017Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 31,180$ 37,747$ 29,000$ 35,040$ 32,000$ 32,000$
Interest & Rents 13,491 14,576 7,600 18,600 15,600 15,600
General Fund Operating Revenues 1,529,645 1,645,469 1,673,523 1,534,851 1,772,852 1,591,000
TOTAL SOURCES 1,574,316$ 1,697,792$ 1,710,123$ 1,588,491$ 1,820,452$ 1,638,600$
FUNDING USES -
Personnel Services
* Salaries & Wages - Working 575,124$ 678,062$ 741,150$ 672,325$ 764,500$ 699,850$
* Benefits - Incl. NonWorking Wages 175,300 220,325 205,871 181,765 225,042 199,768
* Mandatory Employer Costs 56,095 67,318 77,580 69,020 81,049 73,921
Other Current Expenditures
* Supplies / Maintenance 217,639 202,536 188,530 188,380 199,250 199,250
* Contractual 81,670 70,682 102,400 101,400 102,800 102,800
* Other 448,369 458,869 394,592 375,601 393,011 363,011
Capital Outlay 20,119 - 0 - - 0 - - 0 - 54,800 - 0 -
TOTAL USES 1,574,316$ 1,697,792$ 1,710,123$ 1,588,491$ 1,820,452$ 1,638,600$
Personnel Services Total Amount 806,519$ 965,705$ 1,024,601$ 923,110$ 1,070,591$ 973,539$
Full-Time Positions 8.15 9.55 9.75 8.75 8.75 9.05
Part-Time Positions @ F.T.E. 14.15 14.50 14.20 14.20 14.00 13.50
A small portion of these positions are charged directly to the two Motor Vehicle Highway Funds in the 'Transportation Services Group'
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
PARKS & RECREATION
GENERAL FUND - PARKS
-310-
PARKS & RECREATION
DEGRAAF NATURE CENTER
ACTIVITY MISSION STATEMENT
To provide nature, environmental, conservation and historical learning experiences in an outdoor classroom to supplement and enhance classroom teaching. To plan and implement a wide variety of classes, lectures, field trips, natural history tours and special events for the Holland community. To foster a greater appreciation of the natural world and our relationship to it, and to provide a place for people to relax and enjoy the beauty of nature.
ACTION PLAN
In addition to parking lot and outdoor entry improvements, the nature center’s main building is in need of general maintenance and improvements. These include new interior and exterior doors, new bathroom flooring, wall paint, energy smart foyers, a new roof and new air conditioning for west end. We will be making use of the “Fix it First” funds for some of these. Some should be included with the general contractors work for the entryway. Completion by September 2017.
The center has expanded its nature tours that now range from two Ontario, Canada tours; Maine, New Brunswick and Nova Scotia; Yellowstone National Park, Kayaking camping weekend as well as a Galapagos Islands National Park Tour. Tours are now up to 6 per year. This is a result of increasing demand. All tours have filled and are generating more revenue each year. A new job description of “Tour program coordinator” will need to be created to expand our travel department. These duties will be defined and could be incorporated into an existing position. This will be assigned by October 1, 2017 when the next year’s tours are being lined up.
A nature “playscape” will be created during the summer of 2017 with the help of community
volunteers. These are play areas for children that utilize natural materials. It will be located near the nature center’s new picnic pavilion. Supplies and labor for this project will come from donations. This will be a start and will be added to and improved over the years.
-311-
PARKS & RECREATION
DEGRAAF NATURE CENTER
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
ATTENDANCE:
***Summer Recreation Department Classes 443 316 410 400
School Classroom Programs 7,804 8,313 8,800 9,300
Public Program (Special Events, Classes, etc.) 5,047 6,021 7,500 7,500
After School Programs (Birthday Parties, Scouts, etc.) 300 300 300 300
Natural History Tour Participants 51 36 65 65
Outside Groups Utilizing the Nature Center 350 300 300 300
***Expanding summer one day classes offered outside of the recreation programs to accommodate summer cottagers
and tourists
PERFORMANCE MEASURES
Wor
kloa
d
-312-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 92,394$ 99,845$ 184,000$ 142,663$ 165,500$ 175,500$
Other 9,358 9,427 12,300 11,500 12,000 12,000
General Fund Operating Revenues 167,213 159,947 159,580 156,589 158,709 148,498
TOTAL SOURCES 268,965$ 269,219$ 355,880$ 310,752$ 336,209$ 335,998$
FUNDING USES -
Personnel Services
* Salaries & Wages - Working 137,409$ 139,144$ 149,625$ 148,150$ 150,315$ 150,315$
* Benefits - Incl. NonWorking Wages 38,052 36,810 42,143 42,350 43,186 42,975
* Mandatory Employer Costs 13,375 13,862 15,626 15,301 15,820 15,820
Other Current Expenditures
* Supplies / Maintenance 23,550 21,488 24,350 21,350 21,350 21,350
* Contractual 32,866 31,867 99,150 58,485 78,850 78,850
* Other 23,713 26,048 24,986 25,116 26,688 26,688
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 268,965$ 269,219$ 355,880$ 310,752$ 336,209$ 335,998$
Personnel Services Total Amount 188,836$ 189,816$ 207,394$ 205,801$ 209,321$ 209,110$
Full-Time Positions 1.95 1.95 1.95 1.95 1.95 1.95
Part-Time Positions @ F.T.E. 1.80 1.85 2.10 2.15 2.20 2.20
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
PARKS & RECREATION
GENERAL FUND - DE GRAAF NATURE CENTER
-313-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept Approved
Description Actual Actual Budget Revised Est. Proposed Budget
FUNDING SOURCES -
No Funding Sources - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
General Fund Operating Revenues 258,685 97,780 109,200 108,950 109,200 109,200
TOTAL SOURCES 258,685$ 97,780$ 109,200$ 108,950$ 109,200$ 109,200$
FUNDING USES -
Other Current Expenditures
* Contractual - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
* Other 8,685 8,780 9,200 8,950 9,200 9,200
Transfers Out 250,000 89,000 100,000 100,000 100,000 100,000
TOTAL USES 258,685$ 97,780$ 109,200$ 108,950$ 109,200$ 109,200$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
PARKS & RECREATION
CULTURAL ACTIVITIES ASSISTANCE
-314-
PARKS & RECREATION
CIVIC CENTER
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Building Use:
Entire Facility 327 356 207 0
Gymnasium Only 544 492 310 0
North Hall 10 36 7 0
PERFORMANCE MEASURES
Wor
kloa
d
-315-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 411$ 466$ 250$ 500$ - 0 -$ - 0 -$
Interest & Rents 42,054 36,686 10,000 12,000 - 0 - - 0 -
General Fund Operating Revenues 212,318 192,831 165,473 184,540 12,500 62,500
TOTAL SOURCES 254,783$ 229,983$ 175,723$ 197,040$ 12,500$ 62,500$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 104,236$ 103,538$ 77,825$ 103,675$ - 0 -$ - 0 -$
* Benefits - Incl. NonWorking Wages 44,127 40,387 29,749 30,095 - 0 - - 0 -
* Mandatory Employer Costs 9,960 9,840 8,275 10,225 - 0 - - 0 -
Other Current Expenditures -
* Supplies / Maintenance 38,336 25,308 31,400 19,184 - 0 - - 0 -
* Contractual 2,920 2,901 1,500 3,000 - 0 - 50,000
* Other 55,204 48,009 26,974 30,861 12,500 12,500
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 254,783$ 229,983$ 175,723$ 197,040$ 12,500$ 62,500$
Personnel Services Total Amount 158,323$ 153,765$ 115,849$ 143,995$ - 0 -$ - 0 -$
Full-Time Positions 1.45 1.45 1.45 1.45 - 0 - - 0 -
Part-Time Positions @ F.T.E. 2.10 1.80 0.80 0.60 - 0 - - 0 -
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
PARKS & RECREATION
GENERAL FUND - CIVIC CENTER
-316-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 26,200$ 35,560$ 31,600$ 34,000$ 33,000$ 33,000$
Interest & Rents 11,085 16,688 11,000 11,000 11,000 11,000
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 37,285$ 52,248$ 42,600$ 45,000$ 44,000$ 44,000$
FUNDING USES -
Other Current Expenditures
* Other 400$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Transfers Out 11,085 16,688 31,000 35,000 31,000 11,000
TOTAL USES 11,485$ 16,688$ 31,000$ 35,000$ 31,000$ 11,000$
INCREASE (DECREASE) 25,800$ 35,560$ 11,600$ 10,000$ 13,000$ 33,000$
ENDING BALANCE -
Designated / Reserves 1,554,087$ 1,586,387$ 1,616,387$ 1,616,387$ 1,646,387$ 1,646,387$
Undesignated / Unreserved 67,043 70,303 51,903 50,303 33,303 53,303
TOTAL FUND EQUITY 1,621,130$ 1,656,690$ 1,668,290$ 1,666,690$ 1,679,690$ 1,699,690$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
PARKS & RECREATION
CEMETERY PERPETUAL CARE FUND
-317-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes 1,251,454$ 1,306,496$ 1,253,100$ 1,250,305$ - 0 -$ - 0 -$
Transfers In - 0 - 97 - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 1,251,454$ 1,306,593$ 1,253,100$ 1,250,305$ - 0 -$ - 0 -$
FUNDING USES -
Other Current Expenditures -
* Other - Tax Payments to Library 1,251,468$ 1,306,647$ 1,253,100$ 1,249,899$ 300$ 300$
Transfers Out - 0 - - 0 - - 0 - 97 - 0 - - 0 -
TOTAL USES 1,251,468$ 1,306,647$ 1,253,100$ 1,249,996$ 300$ 300$
INCREASE (DECREASE) (14)$ (54)$ - 0 -$ 309$ (300)$ (300)$
ENDING BALANCE -
Designated / Reserves - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 54 - 0 - - 0 - 309 9 9
TOTAL FUND EQUITY 54$ - 0 -$ - 0 -$ 309$ 9$ 9$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
PARKS & RECREATION
HERRICK DISTRICT LIBRARY TAXATION FUND
-318-
PARKS & RECREATION
WINDMILL ISLAND GARDENS
MISSION STATEMENT
To maintain a high quality tourist attraction, which reflects the Dutch heritage of the City of Holland. Windmill Island Gardens supports the Tulip Time Festival as well as the local tourism economy while connecting visitors and community members to the area’s authentic Dutch heritage and natural resources.
ACTION PLAN
Increase number of corporate and private (non-wedding) events in the Celebration Pavilion and elsewhere on the Island, from eleven in FY 16 to more than fourteen in FY 18.
Continue to expand gardens/landscaped areas to enhance reputation as public garden.
Develop a landscape plan and five year capital investment plan for greater visitor experience based on the results of the Interpretive Plan (wayfinding signage, exhibits, etc.) ($15,000 in Municipal Capital Improvement Fund).
Introduce new technology to enhance the visitor experience, especially for a younger generation. ($10,000)
-319-
PARKS & RECREATION
WINDMILL ISLAND GARDENS
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
REGULAR PAID VISITORS:Total Number of Paid Visitors (Excluding Spec. Events) 78,256 89,346 92,000 95,000Total Number of Bus Groups (Includes Student Groups) 175 203 205 205Visitors during Tulip Time Dates Only 38,471 43,427 44,000 45,000Percent of Visitors during Tulip Time 49% 49% 48% 47%Friends of WIG Memberships Sold 5 27 35 50
UNPAID VISITORS:Local Visitors, Free Admission during Opening Hours 10,334 8,348 9,000 10,000Visitors Community Day (Rotates between Hope College & WIG) 1,729 269 1,750 300
WEDDING & FACILITY RENTAL:Number of Weddings 25 27 37 37Number of Hosted Events 13 1 12 14Number of Guest Visits to Windmill Island through Rentals 8,711 6,137 8,000 9,000
OTHER:Horticultural Volunteer Hours 487 331 400 420Run of the Mill: Total Registrants 150 93 120 150
PERFORMANCE MEASURES
Wor
kloa
d
0
10000
20000
30000
40000
50000
60000
70000
80000
90000
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Windmill Island Gardens Yearly Attendance
-320-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 637,911$ 773,796$ 512,750$ 524,000$ 552,300$ 552,300$
Intergovernmental - 0 - - 0 - - 0 - - 0 - - 0 - 1,439,000
Interest & Rents 68,781 84,429 90,000 91,600 90,000 90,000
Other 39,863 17,704 2,500 241,338 3,100 808,608
Transfers In - Specified Donations Fund 78,238 14,039 12,500 64,262 - 0 - - 0 -
Transfers In - Capital Project Funds - 0 - - 0 - 1,197,000 - 0 - - 0 - - 0 -
Transfers In - General Fund 100,000 - 0 - 110,000 60,000 - 0 - 50,000
TOTAL SOURCES 924,793$ 889,968$ 1,924,750$ 981,200$ 645,400$ 2,939,908$
FUNDING USES -
Personnel Services:
* Salaries & Wages - Working 365,352$ 393,441$ 379,625$ 417,875$ 382,350$ 443,300$
* Benefits - Incl. NonWorking Wages 52,542 40,940 49,927 65,690 54,531 84,789
* Mandatory Employer Costs 34,010 36,470 36,911 39,575 37,356 44,354
Other Current Expenses:
* Supplies / Maintenance 101,466 95,525 88,950 90,550 112,700 112,700
* Contractual 45,896 61,718 63,400 69,400 73,300 73,300
* Other 90,384 84,744 93,350 90,869 90,949 90,949
Capital Outlay 86,236 74,754 1,217,000 207,500 7,000 2,017,000
Transfers Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Depreciation Expense 119,862 103,184 130,000 105,000 130,000 130,000
TOTAL USES 895,748$ 890,776$ 2,059,163$ 1,086,459$ 888,186$ 2,996,392$
PARKS & RECREATION
WINDMILL ISLAND GARDENS FUND
- - F U N D I N G S O U R C E S & U S E S - -
T h i s F u n d C o n t i n u e s O n N e x t P a g e
-321-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
INCREASE (DECREASE) 115,281$ 73,946$ 1,082,587$ 102,241$ (235,786)$ 1,960,516$
ENDING BALANCE -
Net Investment in Capital Assets 1,982,071$ 1,953,641$ 3,040,641$ 2,056,141$ 1,933,141$ 3,943,141$
Undesignated / Unreserved: 151,388 253,764 249,351 253,505 140,719 327,021
FUND EQUITY - END OF YEAR 2,133,459$ 2,207,405$ 3,289,992$ 2,309,646$ 2,073,860$ 4,270,162$
INCREASE (DECREASE) 151,388 102,376$ (4,413)$ (259)$ (112,786)$ 73,516$
ENDING BALANCE 151,388$ 253,764$ 249,351$ 253,505$ 140,719$ 327,021$
Personnel Services Total Amount 451,904$ 470,851$ 466,463$ 523,140$ 474,237$ 572,443$
Full-Time Positions 2.00 2.00 2.00 3.00 3.00 3.00
Part-Time Positions @ F.T.E. 11.40 11.70 11.70 11.80 11.35 11.35 ..
PARKS & RECREATION
WINDMILL ISLAND GARDENS FUND
- - S T A F F I N G - -
- - W O R K I N G C A P I T A L - -
T h i s F u n d C o n t i n u e s F r o m P r e v i o u s P a g e
- - F U N D E Q U I T Y - -
-322-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 100$ 201$ 350$ 150$ 150$ 150$
Interest & Rents 3 5 5 5 5 5
TOTAL SOURCES 103$ 206$ 355$ 155$ 155$ 155$
FUNDING USES -
Other Current Expenditures -
* Supplies / Maintenance - 0 -$ 162$ 150$ 180$ 150$ 150$
* Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES - 0 -$ 162$ 150$ 180$ 150$ 150$
INCREASE (DECREASE) 103$ 44$ 205$ (25)$ 5$ 5$
ENDING BALANCE -
Designated / Reserves - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 399 443 648 418 423 423
TOTAL FUND EQUITY 399$ 443$ 648$ 418$ 423$ 423$
INCREASE (DECREASE) 103$ 44$ 205$ (25)$ 5$ 5$
ENDING BALANCE 399$ 443$ 648$ 418$ 423$ 423$
Positions: Not Applicable
PARKS & RECREATION
PARK & CEMETERY EMPLOYEES BENEFIT FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-323-
PARKS & RECREATION SERVICES
HOLLAND HISTORICAL TRUST
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Total Attendance at museums 19,360 16,322 16,500 21,500
Rentals at all sites 1,897 355 7,700 15,650
Education tours participation 834 756 875 950
Memberships 450 423 435 525
PERFORMANCE MEASURES
Wor
kloa
d
-324-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final HHT City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Intergovernmental 100,000$ 50,000$ 100,000$ 50,000$ 100,000$ 100,000$
Charges for Services 96,087 84,009 110,787 89,957 100,700 100,700
Rental Income:
* Armory 10,163 5,000 15,000 6,000 19,000 19,000
* Other Than Armory 6,950 500 4,000 7,000 3,000 3,000
Investment Income (Net of Market) 7,110 (8,388) 10,211 10,211 9,628 9,628
Other:
* Other Private Contributions 295,751 227,827 342,445 312,328 312,555 312,555
* Gain on Sale of Property 12,872 - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In - City of Holland Gen Fd 250,000 89,000 100,000 100,000 100,000 100,000
TOTAL SOURCES 778,933$ 447,948$ 682,443$ 575,496$ 644,883$ 644,883$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 270,314$ 252,385$ 285,258$ 236,258$ 294,000$ 294,000$
* Benefits - Incl. NonWorking Wages 34,915 27,508 29,791 21,252 27,125 27,125
* Mandatory Employer Costs 25,880 27,268 28,598 28,990 28,000 28,000
Other Current Expenditures -
* Supplies / Maintenance 82,931 75,157 68,220 52,220 68,600 68,600
* Contractual 90,810 99,744 114,450 111,450 79,500 79,500
* Other 280,918 236,877 145,915 115,115 135,000 135,000
Capital Outlay - 0 - - 0 - - 0 - - 0 - 3,000 3,000
Depreciation Expense 132,316 113,312 113,329 113,329 106,883 106,883
TOTAL USES 918,084$ 832,251$ 785,561$ 678,614$ 742,108$ 742,108$
CURRENT OPERATIONS: * Holland Historical Trust 818,789$ 745,144$ 748,641$ 646,694$ 701,228$ 701,228$ * Armory 21,295 37,807 36,920 31,920 40,880 40,880 OTHER APPLIED PURPOSES: * Capital / Collections / Donated Facil. 78,000 49,300 - 0 - - 0 - - 0 - - 0 -
TOTAL USES 918,084$ 832,251$ 785,561$ 678,614$ 742,108$ 742,108$
PARKS & RECREATION
HOLLAND HISTORICAL TRUST FUND
- - F U N D I N G S O U R C E S & U S E S - -
ALTERNATIVE PRESENTATION OF FUNDING USES
( T h i s F u n d C o n t i n u e s O n N e x t P a g e )
-325-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final HHT City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
INCREASE (DECREASE) (139,151)$ (384,303)$ (103,118)$ (103,118)$ (97,225)$ (97,225)$
ENDING BALANCE -
Non-Expendable 110,000$ 110,000$ 110,000$ 110,000$ 110,000$ 110,000$
Investment in Fixed Assets 1,402,103 1,294,011 1,180,682 1,180,682 1,073,799 1,073,799
Expendable:
* Designated Restrictions -
Temporary (Legal Restrictions) 310,242 253,565 225,510 225,510 220,898 220,898
Board of Directors (Board Action) 286,956 292,440 181,595 181,595 273,835 273,835
* Reserves - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Unreserved / Undesignated 184,357 (40,661) 108,450 108,450 30,480 30,480
TOTAL FUND EQUITY 2,293,658$ 1,909,355$ 1,806,237$ 1,806,237$ 1,709,012$ 1,709,012$
Personnel Services Total Amount 331,109$ 307,161$ 343,647$ 286,500$ 349,125$ 349,125$
Full-Time Positions 4.00 4.00 4.00 4.00 5.00 5.00
Part-Time Positions @ F.T.E. 1.32 1.83 1.85 1.85 1.85 1.85
PARKS & RECREATION
HOLLAND HISTORICAL TRUST FUND
- - S T A F F I N G - -
- - F U N D E Q U I T Y - -
-326-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
174,710.00 165,000.00 165,000.00 165,000.00 191,100.00 27,418.60 25,000.00 25,000.00 25,000.00 46,000.00 2,915.00 1,100.00 1,500.00 1,500.00 1,500.00
250 500 1,000.00 500 500 32,300.00 30,000.00 30,000.00 30,000.00 32,900.00
16,688.09 11,000.00 15,000.00 11,000.00 11,000.00
$254,281.69 $232,600.00 $237,500.00 $233,000.00 $283,000.00
77,504.75 70,000.00 70,000.00 75,000.00 80,000.00
7,806.25 9,000.00 9,000.00 9,000.00 9,000.00 7,355.00 7,500.00 7,400.00 12,800.00 14,300.00
29,141.86 27,000.00 27,000.00 27,000.00 30,250.00 847.5 500 4,500.00 9,000.00 9,000.00
0 2,000.00 800 5,100.00 5,100.00 6,475.00 4,000.00 6,400.00 8,300.00 8,300.00 2,425.00 2,000.00 3,000.00 4,500.00 4,500.00 2,155.00 2,000.00 2,000.00 2,000.00 2,000.00
0 0 400 1,200.00 1,200.00 0 0 2,000.00 3,000.00 3,000.00 0 0 0 0 4,000.00
10,465.50 13,000.00 13,000.00 15,000.00 15,000.00 18,922.50 20,000.00 22,000.00 24,000.00 27,000.00 31,697.50 24,000.00 21,000.00 22,000.00 22,000.00 6,262.25 6,000.00 500 0 0
16,223.75 25,000.00 25,000.00 25,000.00 25,000.00 28,587.75 32,000.00 10,700.00 18,000.00 18,000.00
675 1,200.00 1,000.00 1,200.00 1,500.00 4,100.00 5,000.00 4,500.00 5,200.00 5,600.00 5,007.25 4,000.00 3,600.00 5,100.00 5,100.00 7,992.50 7,000.00 6,000.00 7,500.00 7,500.00
655 1,000.00 1,000.00 1,000.00 1,000.00 7,948.29 6,500.00 7,500.00 8,000.00 8,000.00
605 1,500.00 1,900.00 2,100.00 2,550.00 3,334.00 0 1,200.00 1,000.00 3,000.00 5,072.00 6,000.00 5,000.00 6,000.00 8,000.00 5,852.25 5,000.00 4,000.00 3,600.00 3,600.00 4,100.00 4,000.00 4,000.00 4,000.00 4,000.00 4,000.00 4,200.00 4,200.00 4,200.00 4,200.00
42,428.03 42,000.00 42,000.00 45,000.00 45,000.00 868.72 900 700 800 800
6,765.00 5,000.00 6,000.00 7,500.00 7,500.00 1,147.00 1,500.00 1,200.00 1,200.00 1,200.00
400 10,000.00 3,600.00 10,000.00 12,500.00 20,365.00 15,000.00 20,000.00 20,000.00 23,000.00 1,000.00 2,000.00 0 0 0
0 0 0 0 0
0 0 0 0 25,000.00
$368,184.65 $365,800.00 $342,100.00 $394,300.00 $446,700.00
$368,184.65 $365,800.00 $342,100.00 $394,300.00 $446,700.00
18,483.04 11,000.00 17,000.00 14,000.00 14,000.00
0 0 40 0 0
19,264.00 18,000.00 18,000.00 18,000.00 18,000.00
975 600 600 600 600
13,600.69 7,000.00 18,000.00 15,000.00 15,000.00
$52,322.73 $36,600.00 $53,640.00 $47,600.00 $47,600.00
4,253.00 7,000.00 7,000.00 7,500.00 7,500.00
3,600.00 5,000.00 5,000.00 5,000.00 5,000.00
8,873.71 9,000.00 9,000.00 9,000.00 9,000.00
21,283.80 19,000.00 20,000.00 20,000.00 20,000.00
6,367.11 8,000.00 8,000.00 8,000.00 8,000.00
5,391.70 3,000.00 3,000.00 3,000.00 3,000.00
4,202.48 8,000.00 8,000.00 8,000.00 8,000.00
2,568.70 5,000.00 5,000.00 5,000.00 5,000.00
3,800.00 3,800.00 4,000.00 4,000.00 4,000.00
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount
Fund 101 - General Fund
Department 276 - Cemetery460633.1 Fees-Cemetery Burials 175,245.00
460633.2 Fees-Cemetery Foundations 30,512.45
460633.3 Fees-Cemetery Miscellaneous 4,885.00
460633.5 Fees-Cemetery Niche Inurnment 250
460647.C Sales Cemetery Perpetual Care Lots 29,500.00
620XFR.150 Transf fr Other Funds Cemetery Perpetual Care Fund 11,085.06
Department 276 - Cemetery Totals $251,477.51
Department 753 - Recreation
Division 6 - Unallocated Recreation460614.1 Adult Program Fees Softball 67,570.00
460614.5 Adult Program Fees Women's Fastpitch Softball 9,000.00
460614.7 Adult Program Fees Men's Touch Football 5,250.00
460614.9 Adult Program Fees Basketball 21,698.90
460614.A Adult Program Fees Men/Women Golf Lessons 865
460614.E Adult Program Fees Soccer 1,700.00
460614.F Adult Program Fees Volleyball 4,275.00
460614.G Adult Program Fees Disc Golf 0
460614.H Adult Program Fees Tennis 0
460614.J Adult Program Fees Dodgeball 0
460614.K Adult Program Fees Kickball 0
460614.L Adult Program Fees Pickleball 0
460615.1 Youth Program Fees Adventure Fun Club 12,250.00
460615.4 Youth Program Fees Basketball 20,885.00
460615.5 Youth Program Fees Youth Soccer 22,274.00
460615.7 Youth Program Fees Gymnastics 6,047.50
460615.8 Youth Program Fees Instructional Tennis 24,700.00
460615.9 Youth Program Fees Instructional Swimming 31,306.50
460615.D Youth Program Fees Wrestling 0
460615.H Youth Program Fees Girls Volleyball 6,258.07
460615.K Youth Program Fees Start Smart 4,192.50
460615.L Youth Program Fees Youth Football 5,775.00
460615.N Youth Program Fees Golf Lessons (Youth) 1,140.00
460615.P Youth Program Fees Youth Lacrosse 5,070.00
460615.Q Youth Program Fees Youth Track 0
460616.2 All Age Program Fees Outdoor Swimming Facility 6,370.50
460616.3 All Age Program Fees Other Sponsored Activities 4,746.50
460616.5 All Age Program Fees Drop-In/Open Recr @ Civic Ctr 3,955.46
460637.1 Recreation Fees Recr Services-Labor 3,845.00
460637.2 Recreation Fees Little League Mtce Svcs 4,000.00
460644.3 Concessions & Commissions Matt Urban Complex Concession 43,401.16
460644.6 Concessions & Commissions Maplewood Park Concessions 954.57
460644.B Concessions & Commissions Banner Advertising 2,660.00
460644.R Concessions & Commissions Recreation Commission Fee 1,030.00
460644.S Concessions & Commissions Sport Team Sponsors 0
480669.R Rental Ball Fields 13,922.50
490675 Private Donations General 700
490675.PAN Private Donations Labor Day Pancake Breakfast 221.54
490692 Miscellaneous General 0
Division 6 - Unallocated Recreation Totals $336,064.70
Department 753 - Recreation Totals $336,064.70
Department 754 - Parks460635.1 Fees-Recreation Park Dept Services-Labor 13,997.30
460644.4 Concessions & Commissions General 0
460651.3 Use & Admissions Fees Boat Launching Fees 17,183.00
480669.G Rental Gazebo 1,125.00
480670.5 Vehicle/Equip Rental Equip Rental-Assigned Eqp 12,365.56
Department 754 - Parks Totals $44,670.86
Department 759 - DeGraaf Nature Center460615.E Youth Program Fees Summer Rec Class-Nature Ctr 4,588.50
460635.2 Fees-Recreation Membership Fees 4,870.00
460635.3 Fees-Recreation Class Fees 7,919.96
460635.4 Fees-Recreation School Trip Fees 16,268.25
460647.4 Sales Sales of Merchandise-NonTaxable 7,314.07
460647.5 Sales Sale of Merchandise-Tax Included 4,897.91
460647.7 Sales Sale of Merchandise-Taxable 4,835.05
490675 Private Donations General 2,968.85
490675.COMM Private Donations Donations-Community Foundation 3,800.00
-327-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount3,058.00 3,500.00 2,500.00 3,000.00 3,000.00
0 5,000.00 4,500.00 5,000.00 5,000.00 0 0 6,900.00 0 0 0 0 0 0 0
5,080.00 0 0 0 0 0 25,000.00 22,420.00 0 0
1,804.00 9,000.00 9,939.00 10,000.00 10,000.00 38,605.00 38,000.00 38,904.00 90,000.00 90,000.00
0 0 0 0 0 384.21 0 0 0 0
0 45,000.00 0 0 10,000.00
0 3,000.00 0 0 0
$45,873.21 $125,000.00 $82,663.00 $105,000.00 $115,000.00
$109,271.71 $196,300.00 $154,163.00 $177,500.00 $187,500.00
466.38 250 500 0 0
36,685.50 10,000.00 12,000.00 0 0
$37,151.88 $10,250.00 $12,500.00 $0.00 $0.00
$821,212.66 $841,550.00 $799,903.00 $852,400.00 $964,800.00
23,555.17 14,786.00 14,425.00 16,525.00 5,125.00
19.9 0 50 0 0
0 0 0 15,050.00 15,050.00 1,894.78 1,200.00 2,500.00 1,835.00 1,835.00 3,112.00 4,020.00 4,020.00 2,600.00 575
862.58 868 868 650 200 261.6 0 0 0 0
4,070.90 3,025.00 3,250.00 3,325.00 1,480.00 266.45 200 200 196 111 54.97 52 50 35 9
13,061.68 1,350.00 1,350.00 2,100.00 618 209.07 198 150 133 35
6.4 7 1 0 0 -4,022.24 0 0 0 0 2,171.67 1,600.00 1,600.00 2,811.00 1,744.00
3.32 11 2 25 20 571.18 400 425 788 490
4,167.66 4,000.00 4,000.00 4,000.00 4,000.00 0 0 0 9,645.00 3,645.00 0 1,800.00 1,800.00 1,800.00 1,800.00
23,594.18 44,000.00 44,000.00 44,000.00 44,000.00 -28,600.00 -28,600.00 -28,600.00 -28,600.00 -24,152.00
4,668.59 8,000.00 8,000.00 8,000.00 8,000.00 12,814.05 6,000.00 6,000.00 6,000.00 6,000.00 42,438.02 44,000.00 44,000.00 44,000.00 44,000.00 1,370.95 1,700.00 1,700.00 1,800.00 1,800.00 1,044.48 2,000.00 1,000.00 2,000.00 2,000.00 2,900.00 3,500.00 3,500.00 2,350.00 2,350.00
350 400 400 225 225 2,936.18 2,500.00 2,500.00 2,500.00 2,500.00
75.73 0 0 0 0 2.3 0 100 0 0
2,247.00 3,000.00 3,000.00 3,000.00 3,000.00 -6,300.00 -6,300.00 -6,300.00 -6,300.00 -6,300.00 74,123.45 51,000.00 60,000.00 60,000.00 60,000.00 9,464.92 3,500.00 8,000.00 3,500.00 8,000.00
35 100 100 100 100 1,400.00 1,400.00 1,800.00 1,800.00 1,800.00 1,534.14 1,500.00 1,600.00 1,600.00 1,600.00
0 0 0 60,000.00 0
$196,366.08 $171,217.00 $185,491.00 $267,493.00 $191,660.00
98,618.57 102,150.00 110,875.00 102,800.00 102,800.00
1,705.66 0 2,200.00 0 0
43,711.60 69,200.00 69,000.00 72,290.00 72,290.00 6,006.28 9,200.00 9,200.00 9,435.00 9,435.00 8,512.38 10,800.00 10,800.00 11,550.00 11,550.00 3,430.17 3,450.00 3,450.00 3,600.00 3,600.00
490675.FUND Private Donations Fundraiser 2,589.00
Division T - Tours460635.BIRD Fees-Recreation Tour-Birding 3,755.00
460635.BRUC Fees-Recreation Tour-Bruce Peninsula 0
460635.CAVE Fees-Recreation Tour-Mammoth Cave 3,395.00
460635.COLO Fees-Recreation Tour-Color 0
460635.ISLE Fees-Recreation Tour-Isle Royale 24,741.00
460635.KAY Fees-Recreation Tour-Kayak 2,031.00
460635.NPRK Fees-Recreation Tour - National Parks 0
460635.SHIP Fees-Recreation Tour-Tall Ship 7,778.00
460635.SMOK Fees-Recreation Tour - Smoky Mountains 0
460635.TBD Fees-Recreation To Be Determined 0
460635.WWW Fees-Recreation Tour-Women's Wilderness Weekend 0
Division T - Tours Totals $41,700.00
Department 759 - DeGraaf Nature Center Totals $101,751.59
Department 805 - Civic Center460644.2 Concessions & Commissions Vending Machine Commissions 411.24
480669.5 Rental Rent-Civic Center 42,054.25
Department 805 - Civic Center Totals $42,465.49
REVENUE TOTALS $776,430.15
Department 265 - City Hall710701 Payroll-Regular General 36,158.04
710701.11 Payroll-Regular Compensatory Time 0
710707 Payroll-Temporary Help General 0
710709 Payroll-Overtime General 1,027.56
711702 Payroll-Vacation/PTO General 7,738.32
711703 Payroll-Holidays 1,367.68
711705 Payroll-Bereavement 170.96
711716.1 Insurance Health 4,922.92
711716.2 Insurance Dental 315.37
711717 Insurance-Life & AD&D 82.75
711718.1 Retirement Contribution MERS 19,053.48
711720 Insurance-Income Protection 310.34
711721 Employee Flex Spending Plan 0
711725 Compensated Absences Adjustment -1,957.85
712715 Employer FICA/Medicare Contribution 3,441.27
712723 Unemployment Comp Insurance 24.7
712724 Workers Comp Insurance 888.17
721740 Operating Supplies General 5,323.10
721740.CAP Operating Supplies Controlled Items-Capital Type 1,974.00
721746 Tulip Bulbs 0
721931 Bldg & Grnds Maint General 27,679.04
721931.CRED Bldg & Grnds Maint Bldg & Grounds - Credit -28,600.00
721932 Preventative Mechanical Maintanence General 8,114.34
721933 Equipment Maintenance General 11,707.74
722808.1 Contr-Bldgs&Grnds Janitorial 38,102.33
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 4,497.42
722808.23 Contr-Bldgs&Grnds Ottawa County 2,513.38
723814.1 Computer Costs Operations 2,800.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 3,148.88
723850.CELL Communications Cellular 16.69
723860 Travel, Conf, Seminars General 0
723910 Commercial Insurance Premiums General 3,008.45
723920 Public Utilities General -6,300.00
723920.BPW Public Utilities BPW 70,179.94
723920.GAS Public Utilities Natural Gas 13,261.39
723955 Misc. General 48.98
723955.QE Misc. Holiday Decor 700
723962.2 Assessments & Taxes Snowmelt Operation 1,497.42
730975 Buildings & Structures General 0
Department 265 - City Hall Totals $233,216.81
Department 276 - Cemetery710701 Payroll-Regular General 105,571.00
710701.11 Payroll-Regular Compensatory Time 1,096.58
710707 Payroll-Temporary Help General 48,384.28
710709 Payroll-Overtime General 7,818.22
711702 Payroll-Vacation/PTO General 11,310.03
711703 Payroll-Holidays 3,103.53
-328-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount0 0 0 0 0
31,894.89 32,372.00 32,150.00 34,783.00 34,286.00 2,056.62 2,300.00 2,300.00 2,618.00 2,618.00
203.21 202 200 202 202 9,345.04 10,050.00 11,100.00 10,186.00 10,186.00
798.79 779 777 781 781 63.14 61 25 50 50
1,354.07 0 0 0 0 11,667.93 14,850.00 15,350.00 15,297.00 15,297.00
68.65 115 50 100 100 2,862.56 4,925.00 4,700.00 4,645.00 4,645.00
107.4 200 200 200 200 6,108.51 6,500.00 6,500.00 6,500.00 6,500.00 6,734.00 7,000.00 7,000.00 7,000.00 7,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 9,683.44 10,700.00 10,700.00 6,200.00 6,200.00
803.03 1,100.00 1,100.00 1,100.00 1,100.00 0 400 300 300 300
1,604.54 5,000.00 4,000.00 4,000.00 4,000.00 0 300 300 300 300
417.44 250 250 250 250 12,747.71 12,000.00 15,000.00 13,000.00 13,000.00 4,118.52 8,000.00 8,000.00 8,000.00 8,000.00
50,673.17 57,000.00 57,000.00 57,000.00 57,000.00 7,074.00 7,400.00 7,400.00 7,400.00 7,400.00 1,280.00 1,800.00 1,800.00 1,800.00 1,800.00
940 1,000.00 1,000.00 1,000.00 1,000.00 1,300.00 1,300.00 1,300.00 4,450.00 4,450.00
0 0 0 300 300 1,019.16 1,200.00 1,100.00 1,100.00 1,100.00
702 700 700 700 700 0 400 400 1,200.00 1,200.00
372.09 375 434 450 450 30,282.88 28,000.00 28,000.00 28,000.00 28,000.00 2,478.55 3,000.00 2,500.00 2,500.00 2,500.00
22,506.00 24,703.00 24,700.00 32,135.00 32,135.00 44,342.00 49,887.00 50,000.00 62,471.00 62,471.00
26.71 100 100 100 100 0 300 300 300 300
321 300 300 300 300 0 0 0 0 0
5,241.70 5,500.00 5,500.00 0 0 $434,183.41 $495,869.00 $509,061.00 $517,393.00 $516,896.00
34,704.70 36,250.00 36,200.00 35,750.00 35,750.00
5.25 0 0 0 0
202.99 0 0 0 0 4,151.49 4,575.00 4,575.00 5,625.00 5,625.00 1,191.53 1,225.00 1,225.00 1,300.00 1,300.00 5,698.98 5,825.00 5,900.00 6,519.00 6,426.00
368.19 425 400 474 474 44.55 43 43 43 43
3,195.08 3,375.00 3,400.00 3,414.00 3,414.00 199.11 197 196 198 198 29.72 29 25 25 25
-439.42 0 0 0 0 2,914.34 3,225.00 3,125.00 3,277.00 3,277.00
2.7 9 5 5 5 228.82 275 250 291 291
0 100 100 100 100 0 500 500 500 500
1,702.90 1,500.00 1,500.00 1,500.00 1,500.00 936.23 900 900 900 900
288 300 300 300 300 0 300 300 300 300 0 0 0 0 0
947.5 1,200.00 1,315.00 1,200.00 1,200.00
$56,372.66 $60,253.00 $60,259.00 $61,721.00 $61,628.00
711704 Payroll-Sick Time 150.11
711716.1 Insurance Health 25,672.12
711716.2 Insurance Dental 1,692.84
711717 Insurance-Life & AD&D 194.75
711718.1 Retirement Contribution MERS 10,684.99
711720 Insurance-Income Protection 732.78
711721 Employee Flex Spending Plan 43
711725 Compensated Absences Adjustment -2,501.52
712715 Employer FICA/Medicare Contribution 12,875.13
712723 Unemployment Comp Insurance 287.89
712724 Workers Comp Insurance 2,751.33
721730 Postage General 117.6
721740 Operating Supplies General 5,945.85
721740.17 Operating Supplies Cemetery Foundations 5,782.00
721740.2 Operating Supplies Supplies-Turf & Mtce 216.71
721740.CAP Operating Supplies Controlled Items-Capital Type 7,278.27
721744 Clothing General 741.29
721745 Seeds, Shrubs, Flowers 102.94
721748 Gasoline & Oil General 3,322.39
721774.5 Supplies-Equipment Safety Equipment 300
721905 Photocopies/In-House Printing General 192.04
721931 Bldg & Grnds Maint General 15,588.33
721933 Equipment Maintenance General 5,924.69
722803.7 Contr-Human Resources Ottawa County Correctional Crew 47,597.36
722808.1 Contr-Bldgs&Grnds Janitorial 7,101.00
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 1,767.32
722808.3 Contr-Bldgs&Grnds Portable Toilets 1,510.00
723814.1 Computer Costs Operations 3,000.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 1,098.38
723850.CELL Communications Cellular 648
723860 Travel, Conf, Seminars General 0
723910 Commercial Insurance Premiums General 483.33
723920.BPW Public Utilities BPW 20,286.86
723920.GAS Public Utilities Natural Gas 4,188.96
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 28,018.00
723947.2 Veh/Eqp Rental Equipment Rental-Assigned 51,485.00
723955 Misc. General 72.67
723960 Educ&Training General 0
723961 Dues & Subscriptions General 275
723963.1 Write-Offs Uncoll Accts Receivable 400
730977 Machinery & Equipment General 5,440.00
Department 276 - Cemetery Totals $448,751.05
Department 752 - Parks & Recreation Admin710701 Payroll-Regular General 31,906.29
710701.11 Payroll-Regular Compensatory Time 0
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 4,111.45
711703 Payroll-Holidays 1,101.06
711716.1 Insurance Health 5,029.21
711716.2 Insurance Dental 333.45
711717 Insurance-Life & AD&D 42.01
711718.1 Retirement Contribution MERS 3,095.17
711720 Insurance-Income Protection 183.34
711721 Employee Flex Spending Plan 32
711725 Compensated Absences Adjustment -1,824.51
712715 Employer FICA/Medicare Contribution 2,662.83
712723 Unemployment Comp Insurance 12.37
712724 Workers Comp Insurance 182.65
721730 Postage General 0
721740 Operating Supplies General 514.57
721905 Photocopies/In-House Printing General 1,192.40
723850 Communications Telephone 1,042.81
723850.CELL Communications Cellular 288
723955 Misc. General 74.52
723960 Educ&Training General 925.72
723961 Dues & Subscriptions General 1,461.53
Department 752 - Parks & Recreation Admin Totals $52,366.87
Department 753 - Recreation
-329-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount
163,090.27 201,000.00 202,200.00 269,800.00 251,175.00
347.52 0 1,000.00 0 0
0 0 0 0 0
27,714.17 12,335.00 11,800.00 22,200.00 22,200.00 1,045.59 3,050.00 2,500.00 2,625.00 2,625.00
17,116.93 24,000.00 24,000.00 33,550.00 30,575.00 5,653.84 7,100.00 7,100.00 9,550.00 8,875.00
0 0 300 0 0 29,973.36 34,700.00 34,700.00 56,187.00 52,310.00 1,244.86 1,350.00 1,350.00 2,018.00 1,863.00
301.72 383 375 507 464 25,157.71 17,600.00 17,850.00 27,925.00 26,136.00 1,210.53 1,503.00 1,425.00 1,991.00 1,830.00
0 0 50 125 125 1,637.59 0 0 0 0
16,152.77 19,050.00 18,650.00 26,100.00 24,441.00 47.34 128 25 75 75
2,388.45 2,800.00 2,875.00 4,209.00 4,667.00 257.69 4,000.00 4,000.00 10,000.00 10,000.00
9,519.66 10,000.00 10,000.00 10,000.00 10,000.00 11,060.73 11,700.00 25,700.00 33,700.00 19,700.00
990.03 800 800 1,200.00 1,200.00 3,405.59 2,300.00 2,300.00 2,300.00 2,300.00 1,315.49 3,000.00 3,000.00 3,000.00 3,000.00 2,951.34 2,000.00 2,000.00 2,000.00 2,000.00 5,356.52 5,000.00 5,000.00 10,000.00 10,000.00
380.88 2,000.00 1,000.00 1,500.00 1,500.00 964.94 500 500 500 500 360.6 400 400 400 400 27.98 0 0 0 0
2,734.27 2,200.00 1,000.00 1,000.00 1,000.00 16,500.00 19,800.00 19,800.00 23,900.00 23,900.00 1,853.78 790 800 0 0 1,350.00 1,650.00 1,600.00 2,100.00 2,100.00
174.75 100 100 100 100 1,700.00 1,700.00 0 0 0 1,772.97 1,800.00 1,800.00 1,800.00 1,800.00 1,320.00 1,400.00 2,000.00 2,100.00 2,100.00 2,392.58 2,000.00 2,000.00 2,500.00 2,500.00
430.05 430 500 500 500 19,331.00 17,077.00 17,100.00 21,941.00 21,941.00 17,571.00 19,294.00 19,300.00 30,822.00 30,822.00
748.31 1,000.00 1,000.00 1,000.00 1,000.00 55 0 500 0 0
2,614.92 1,900.00 1,900.00 3,700.00 3,700.00 537 500 500 500 500
$400,759.73 $438,340.00 $450,800.00 $623,425.00 $579,924.00
7,865.57 7,500.00 4,500.00 0 0
601.84 574 345 0 0 13.08 15 5 0 0
152.32 150 90 0 0 9,497.79 8,000.00 8,000.00 8,000.00 8,000.00
42,934.08 28,000.00 40,000.00 48,000.00 48,000.00 300 300 500 500 500
5,371.00 2,400.00 6,000.00 6,000.00 6,000.00
$66,735.68 $46,939.00 $59,440.00 $62,500.00 $62,500.00
478.01 1,200.00 200 0 0
36.58 92 15 0 0
1.06 3 1 0 0
9.57 23 5 0 0
0 500 500 500 500
3,605.00 3,200.00 3,200.00 4,400.00 4,400.00
$4,130.22 $5,018.00 $3,921.00 $4,900.00 $4,900.00
Division 6 - Unallocated Recreation710701 Payroll-Regular General 157,305.05
710701.11 Payroll-Regular Compensatory Time 2,989.16
710707.1 Payroll-Temporary Help Maintenance 17,632.15
710707.2 Payroll-Temporary Help Operations 27,949.99
710709 Payroll-Overtime General 2,196.45
711702 Payroll-Vacation/PTO General 12,836.97
711703 Payroll-Holidays 5,426.72
711705 Payroll-Bereavement 0
711716.1 Insurance Health 25,777.87
711716.2 Insurance Dental 1,112.17
711717 Insurance-Life & AD&D 285.3
711718.1 Retirement Contribution MERS 32,456.96
711720 Insurance-Income Protection 1,111.46
711721 Employee Flex Spending Plan 0
711725 Compensated Absences Adjustment 2,299.92
712715 Employer FICA/Medicare Contribution 16,910.59
712723 Unemployment Comp Insurance 266.14
712724 Workers Comp Insurance 2,581.86
721730 Postage General 3,758.49
721740 Operating Supplies General 9,652.01
721740.CAP Operating Supplies Controlled Items-Capital Type 5,597.97
721744 Clothing General 845.34
721905 Photocopies/In-House Printing General 2,384.88
721931 Bldg & Grnds Maint General 3,728.85
721933 Equipment Maintenance General 1,990.06
722801.9 Contr-Printing/Promo Printing 5,184.67
722801.908 Contr-Printing/Promo Publishing-News Media 1,260.68
722801.BANN Contr-Printing/Promo Banner Advertising 935.66
722805.4 Contractual-Finance Financial Service Fees 360
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 13.65
722808.3 Contr-Bldgs&Grnds Portable Toilets 2,425.00
723814.1 Computer Costs Operations 16,200.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723829 Personnel Costs Personnel Search 360.1
723844.3 Social Services Recreation Scholarships 1,700.00
723850 Communications Telephone 2,166.72
723850.CELL Communications Cellular 1,320.00
723860.2 Travel, Conf, Seminars Local Area Transportation 2,451.09
723910 Commercial Insurance Premiums General 558.62
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 15,320.00
723947.2 Veh/Eqp Rental Equipment Rental-Assigned 11,505.00
723955 Misc. General 184.55
723955.PAN Misc. Pancake Breakfast 0
723960 Educ&Training General 190
723961 Dues & Subscriptions General 218.87
Division 6 - Unallocated Recreation Totals $399,450.97
Division 7 - Programs
Program 53 - Adult
Sub Program A1 - Adult Softball710707.2 Payroll-Temporary Help Operations 8,125.06
712715 Employer FICA/Medicare Contribution 610.98
712723 Unemployment Comp Insurance 43.05
712724 Workers Comp Insurance 149.1
721740 Operating Supplies General 8,731.94
722809.7 Contractual-Misc Recreation Officials 36,705.34
723910 Commercial Insurance Premiums General 300
723961 Dues & Subscriptions General 4,758.00
Sub Program A1 - Adult Softball Totals $59,423.47
Sub Program A5 - Women's Fastpitch Softball710707.2 Payroll-Temporary Help Operations 318.25
712715 Employer FICA/Medicare Contribution 24.36
712723 Unemployment Comp Insurance 1.27
712724 Workers Comp Insurance 5.27
721740 Operating Supplies General 232
722809.7 Contractual-Misc Recreation Officials 3,802.50
Sub Program A5 - Women's Fastpitch Softball Totals $4,383.65
Sub Program A7 - Men's Touch Football
-330-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount1,030.75 1,000.00 1,113.00 0 0
78.83 76 85 0 0
2.4 2 1 0 0
18.5 20 21 0 0
552.68 600 724 1,000.00 1,000.00
4,625.00 4,800.00 5,930.00 10,400.00 10,400.00
$6,308.16 $6,498.00 $7,874.00 $11,400.00 $11,400.00
4,231.25 3,500.00 5,000.00 800 800
323.71 268 380 60 60
4.97 7 5 1 1 75.79 70 75 20 20
1,920.77 1,500.00 1,500.00 1,600.00 1,600.00 16,890.50 15,000.00 15,000.00 17,500.00 17,500.00
0 0 1,000.00 1,000.00 1,000.00
$23,446.99 $20,345.00 $22,960.00 $20,981.00 $20,981.00
0 0 700 1,400.00 1,400.00
490 500 3,800.00 7,700.00 7,700.00
$490.00 $500.00 $4,500.00 $9,100.00 $9,100.00
0 200 0 0 0
0 15 0 0 0
0 1 0 0 0
0 5 0 0 0
0 200 400 300 300
0 1,500.00 400 3,500.00 3,500.00
$0.00 $1,921.00 $800.00 $3,800.00 $3,800.00
837.02 500 800 0 0
64.03 38 60 0 0
1.08 1 1 0 0
16.33 10 16 0 0
633.36 800 800 1,500.00 1,500.00
0 300 400 1,200.00 1,200.00
$1,551.82 $1,649.00 $2,077.00 $2,700.00 $2,700.00
0 500 500 500 500
0 38 38 38 38 0 1 1 1 1 0 10 10 11 11
1,229.14 1,000.00 2,700.00 2,500.00 2,500.00
0 1,000.00 1,000.00 1,000.00 1,000.00
0 100 100 100 100
$1,229.14 $2,649.00 $4,349.00 $4,150.00 $4,150.00
980.13 1,000.00 1,400.00 1,400.00 1,400.00
74.97 75 105 105 105
0.41 5 1 2 2
19.11 20 30 30 30
0 500 200 200 200
$1,074.62 $1,600.00 $1,736.00 $1,737.00 $1,737.00
0 0 300 300 300
0 0 500 500 500
$0.00 $0.00 $800.00 $800.00 $800.00
0 0 300 300 300
0 0 500 500 500
$0.00 $0.00 $800.00 $800.00 $800.00
0 0 0 0 500
0 0 0 0 38 0 0 0 0 1 0 0 0 0 10 0 0 0 0 1,000.00 0 0 0 0 1,000.00
0 0 0 0 100
$0.00 $0.00 $0.00 $0.00 $2,649.00
710707.2 Payroll-Temporary Help Operations 674.5
712715 Employer FICA/Medicare Contribution 51.6
712723 Unemployment Comp Insurance 5.54
712724 Workers Comp Insurance 12.95
721740 Operating Supplies General 484.09
722809.7 Contractual-Misc Recreation Officials 3,850.00
Sub Program A7 - Men's Touch Football Totals $5,078.68
Sub Program A9 - Basketball710707.2 Payroll-Temporary Help Operations 3,158.76
712715 Employer FICA/Medicare Contribution 241.62
712723 Unemployment Comp Insurance 16.5
712724 Workers Comp Insurance 60.69
721740 Operating Supplies General 1,541.33
722809.7 Contractual-Misc Recreation Officials 14,554.50
723942 Building Rental/Lease General 0
Sub Program A9 - Basketball Totals $19,573.40
Sub Program AA - Golf Lessons721740 Operating Supplies General 0
722809.9 Contractual-Misc Golf Lessons 318.5
Sub Program AA - Golf Lessons Totals $318.50
Sub Program AE - Soccer710707.2 Payroll-Temporary Help Operations 204.25
712715 Employer FICA/Medicare Contribution 15.62
712723 Unemployment Comp Insurance 1.68
712724 Workers Comp Insurance 3.93
721740 Operating Supplies General 183.25
722809.7 Contractual-Misc Recreation Officials 1,088.00
Sub Program AE - Soccer Totals $1,496.73
Sub Program AF - Volleyball710707.2 Payroll-Temporary Help Operations 567.64
712715 Employer FICA/Medicare Contribution 44.79
712723 Unemployment Comp Insurance 3.85
712724 Workers Comp Insurance 11.26
721740 Operating Supplies General 712.37
722809.7 Contractual-Misc Recreation Officials 0
Sub Program AF - Volleyball Totals $1,339.91
Sub Program AG - Disc Golf710707.2 Payroll-Temporary Help Operations 0
712715 Employer FICA/Medicare Contribution 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 0
721740 Operating Supplies General 0
722809 Contractual-Misc General 0
723961 Dues & Subscriptions General 0
Sub Program AG - Disc Golf Totals $0.00
Sub Program AH - Tennis710707.2 Payroll-Temporary Help Operations 0
712715 Employer FICA/Medicare Contribution 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 0
721740 Operating Supplies General 0
Sub Program AH - Tennis Totals $0.00
Sub Program AJ - Dodgeball721740 Operating Supplies General 0
722809.7 Contractual-Misc Recreation Officials 0
Sub Program AJ - Dodgeball Totals $0.00
Sub Program AK - Kickball721740 Operating Supplies General 0
722809.7 Contractual-Misc Recreation Officials 0
Sub Program AK - Kickball Totals $0.00
Sub Program AL - Pickleball710707.2 Payroll-Temporary Help Operations 0
712715 Employer FICA/Medicare Contribution 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 0
721740 Operating Supplies General 0
722809.7 Contractual-Misc Recreation Officials 0
723961 Dues & Subscriptions General 0
Sub Program AL - Pickleball Totals $0.00
-331-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount$104,966.63 $87,119.00 $109,257.00 $122,868.00 $125,517.00
11,819.54 11,000.00 11,000.00 11,000.00 11,000.00
904.23 850 845 845 845
22.79 25 8 11 11
230.68 220 215 235 235
593 500 600 600 600
8,443.36 6,500.00 6,500.00 7,300.00 7,300.00
5,412.61 5,500.00 5,500.00 5,300.00 5,300.00
$27,426.21 $24,595.00 $24,668.00 $25,291.00 $25,291.00
3,152.50 2,000.00 4,000.00 4,000.00 4,000.00
241.16 153 305 305 305
2.29 4 3 4 4
57.93 39 80 85 85
3,228.99 3,200.00 5,000.00 5,000.00 5,000.00 11,408.00 9,000.00 9,000.00 9,000.00 9,000.00
0 0 1,000.00 1,000.00 1,000.00
$18,090.87 $14,396.00 $19,388.00 $19,394.00 $19,394.00
4,795.00 5,000.00 4,700.00 1,000.00 1,000.00
353.49 380 360 77 77
11.69 10 3 1 1
93.51 100 92 22 22
4,940.53 5,000.00 5,000.00 5,000.00 5,000.00
0 0 0 4,000.00 4,000.00
$10,194.22 $10,490.00 $10,155.00 $10,100.00 $10,100.00
617.5 500 0 0 0
47.26 40 0 0 0
0.38 1 0 0 0 12.04 10 0 0 0
2,685.58 3,000.00 3,000.00 3,000.00 3,000.00
5,827.00 5,000.00 6,000.00 6,000.00 6,000.00
$9,189.76 $8,551.00 $9,000.00 $9,000.00 $9,000.00
2,834.75 4,500.00 2,800.00 0 0
$2,834.75 $4,500.00 $2,800.00 $0.00 $0.00
25,736.66 30,000.00 30,000.00 28,000.00 28,000.00
2,008.45 2,295.00 2,295.00 2,145.00 2,145.00
44 60 11 28 28
508.76 597 585 600 600
2,164.52 2,000.00 2,000.00 2,000.00 2,000.00
$30,462.39 $34,952.00 $34,891.00 $32,773.00 $32,773.00
41,125.48 33,000.00 26,400.00 17,700.00 17,700.00
$41,125.48 $33,000.00 $26,400.00 $17,700.00 $17,700.00
312.5 1,000.00 1,000.00 0 0 23.91 75 77 0 0 0.19 2 1 0 0 6.1 20 20 0 0
0 400 400 500 500 0 0 0 1,000.00 1,000.00
$342.70 $1,497.00 $1,498.00 $1,500.00 $1,500.00
9,457.43 8,500.00 11,200.00 11,200.00 11,200.00
701.51 650 745 857 857
20.39 17 8 11 11
177.82 170 220 240 240
589.74 500 400 400 400
$10,946.89 $9,837.00 $12,573.00 $12,708.00 $12,708.00
255 500 1,100.00 1,900.00 1,900.00
19.5 38 85 145 145
0.68 1 1 2 2
4.98 10 22 41 41
Program 53 - Adult Totals $91,614.34
Program 55 - Youth
Sub Program Y1 - Adventure Fun Club710707.2 Payroll-Temporary Help Operations 9,991.13
712715 Employer FICA/Medicare Contribution 753.37
712723 Unemployment Comp Insurance 65.48
712724 Workers Comp Insurance 191.83
721740 Operating Supplies General 779.68
723860.2 Travel, Conf, Seminars Local Area Transportation 6,394.50
723955.16 Misc. Various Admission Fees 5,385.75
Sub Program Y1 - Adventure Fun Club Totals $23,561.74
Sub Program Y4 - Basketball710707.2 Payroll-Temporary Help Operations 2,120.89
712715 Employer FICA/Medicare Contribution 162.28
712723 Unemployment Comp Insurance 6.25
712724 Workers Comp Insurance 40.7
721740 Operating Supplies General 2,978.50
722809.7 Contractual-Misc Recreation Officials 9,445.00
723942 Building Rental/Lease General 0
Sub Program Y4 - Basketball Totals $14,753.62
Sub Program Y5 - Youth Soccer710707.2 Payroll-Temporary Help Operations 3,644.00
712715 Employer FICA/Medicare Contribution 278.83
712723 Unemployment Comp Insurance 29.91
712724 Workers Comp Insurance 69.95
721740 Operating Supplies General 3,977.33
722809.7 Contractual-Misc Recreation Officials 0
Sub Program Y5 - Youth Soccer Totals $8,000.02
Sub Program Y6 - Youth Lacrosse710707.2 Payroll-Temporary Help Operations 74.25
712715 Employer FICA/Medicare Contribution 5.68
712723 Unemployment Comp Insurance 0.2
712724 Workers Comp Insurance 1.43
721740 Operating Supplies General 1,514.53
722809.7 Contractual-Misc Recreation Officials 2,994.00
Sub Program Y6 - Youth Lacrosse Totals $4,590.09
Sub Program Y7 - Gymnastics722809.7 Contractual-Misc Recreation Officials 8,093.00
Sub Program Y7 - Gymnastics Totals $8,093.00
Sub Program Y8 - Instructional Tennis710707.2 Payroll-Temporary Help Operations 29,740.91
712715 Employer FICA/Medicare Contribution 2,273.56
712723 Unemployment Comp Insurance 179.19
712724 Workers Comp Insurance 568.96
721740 Operating Supplies General 1,761.14
Sub Program Y8 - Instructional Tennis Totals $34,523.76
Sub Program Y9 - Instructional Swimming722809.8 Contractual-Misc Swim Instructor 23,347.75
Sub Program Y9 - Instructional Swimming Totals $23,347.75
Sub Program YD - Wrestling710707.2 Payroll-Temporary Help Operations 0
712715 Employer FICA/Medicare Contribution 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 0
721740 Operating Supplies General 0
722809.7 Contractual-Misc Recreation Officials 0
Sub Program YD - Wrestling Totals $0.00
Sub Program YG - Playground Program (After School710707.2 Payroll-Temporary Help Operations 9,707.78
712715 Employer FICA/Medicare Contribution 741.3
712723 Unemployment Comp Insurance 63.04
712724 Workers Comp Insurance 183.95
721740 Operating Supplies General 220.52
Sub Program YG - Playground Program (After School Totals $10,916.59
Sub Program YH - Girls Volleyball710707.2 Payroll-Temporary Help Operations 570
712715 Employer FICA/Medicare Contribution 43.64
712723 Unemployment Comp Insurance 4.29
712724 Workers Comp Insurance 10.95
-332-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount1,134.83 1,400.00 1,200.00 1,500.00 1,500.00
1,881.00 1,000.00 500 500 500
$3,295.99 $2,949.00 $2,908.00 $4,088.00 $4,088.00
3,543.50 1,900.00 1,600.00 2,400.00 2,400.00
271.12 145 123 184 184
4.85 5 1 3 3
67.33 40 28 52 52
600 500 800 800 800
$4,486.80 $2,590.00 $2,552.00 $3,439.00 $3,439.00
1,232.50 1,500.00 1,800.00 800 800
94.25 115 138 62 62 2.8 3 1 1 1
21.64 30 17 17 17 1,699.81 2,000.00 2,000.00 2,000.00 2,000.00 2,144.87 2,000.00 1,400.00 2,000.00 2,000.00
$5,195.87 $5,648.00 $5,356.00 $4,880.00 $4,880.00
784 500 500 500 500
$784.00 $500.00 $500.00 $500.00 $500.00
0 500 0 0 0
0 38 0 0 0
0 1 0 0 0
0 10 0 0 0
138.85 500 500 500 500
388.92 500 500 500 500
$527.77 $1,549.00 $1,000.00 $1,000.00 $1,000.00
$164,903.70 $155,054.00 $153,689.00 $142,373.00 $142,373.00
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
30,866.66 50,000.00 50,000.00 50,000.00 50,000.00
$30,866.66 $50,000.00 $50,000.00 $50,000.00 $50,000.00
3,969.14 0 3,000.00 3,000.00 3,000.00
303.65 0 230 230 230 6.16 0 2 3 3
55.92 0 55 65 65 4,546.89 2,500.00 2,500.00 2,500.00 2,500.00
541.25 500 1,500.00 1,500.00 1,500.00 0 0 0 0 0
105.32 100 100 100 100 238.92 500 0 500 500
$9,767.25 $3,600.00 $7,387.00 $7,898.00 $7,898.00
$40,633.91 $53,600.00 $57,387.00 $57,898.00 $57,898.00
$310,504.24 $295,773.00 $320,333.00 $323,139.00 $325,788.00
2,102.47 2,500.00 2,350.00 2,550.00 2,550.00
9.94 0 2 0 0
32,020.60 23,100.00 32,000.00 32,000.00 32,000.00 5,060.04 11,000.00 8,800.00 8,800.00 8,800.00
19,963.89 12,600.00 12,600.00 12,600.00 12,600.00 503.13 0 300 0 0 206.56 250 250 300 300
82.5 100 100 100 100 678.59 689 685 740 729 43.72 50 50 56 56 4.16 4 7 4 4
219.32 223 240 236 236 17.57 17 25 18 18
3.7 3 1 0 0 4,307.35 3,785.00 4,275.00 4,325.00 4,325.00
64.55 83 30 60 60
721740 Operating Supplies General 2,111.04
722809.7 Contractual-Misc Recreation Officials 1,014.00
Sub Program YH - Girls Volleyball Totals $3,753.92
Sub Program YK - Start Smart710707.2 Payroll-Temporary Help Operations 2,392.50
712715 Employer FICA/Medicare Contribution 183
712723 Unemployment Comp Insurance 10.64
712724 Workers Comp Insurance 45.93
721740 Operating Supplies General 668.33
Sub Program YK - Start Smart Totals $3,300.40
Sub Program YL - Youth Football710707.2 Payroll-Temporary Help Operations 1,939.50
712715 Employer FICA/Medicare Contribution 148.36
712723 Unemployment Comp Insurance 15.9
712724 Workers Comp Insurance 37.21
721740 Operating Supplies General 2,193.00
722809.7 Contractual-Misc Recreation Officials 2,420.00
Sub Program YL - Youth Football Totals $6,753.97
Sub Program YN - Golf Lessons (Youth)722809 Contractual-Misc General 759.5
Sub Program YN - Golf Lessons (Youth) Totals $759.50
Sub Program YT - Youth Track710707.2 Payroll-Temporary Help Operations 0
712715 Employer FICA/Medicare Contribution 0
712723 Unemployment Comp Insurance 0
712724 Workers Comp Insurance 0
721740 Operating Supplies General 0
722809.7 Contractual-Misc Recreation Officials 0
Sub Program YT - Youth Track Totals $0.00
Program 55 - Youth Totals $142,354.36
Program 57 - All Age
Sub Program L2 - Outdoor Swimming (Bouws)710707.2 Payroll-Temporary Help Operations 37,893.81
712715 Employer FICA/Medicare Contribution 1,718.29
712723 Unemployment Comp Insurance 191.3
712724 Workers Comp Insurance 431.26
722809.61 Contractual-Misc Management Services 0
Sub Program L2 - Outdoor Swimming (Bouws) Totals $40,234.66
Sub Program L3 - Other Sponsored Activities710707.2 Payroll-Temporary Help Operations 1,321.00
712715 Employer FICA/Medicare Contribution 101.06
712723 Unemployment Comp Insurance 4.99
712724 Workers Comp Insurance 1.31
721740 Operating Supplies General 4,020.25
722809 Contractual-Misc General 200
722809.1 Contractual-Misc Outdoor Concerts 360
723955 Misc. General 44.51
723955.PAN Misc. Pancake Breakfast 221.54
Sub Program L3 - Other Sponsored Activities Totals $6,274.66
Program 57 - All Age Totals $46,509.32
Division 7 - Programs Totals $280,478.02
Division 8 - Facilities
Program 62 - Sports Complexes710701 Payroll-Regular General 0
710701.11 Payroll-Regular Compensatory Time 0
710707.1 Payroll-Temporary Help Maintenance 0
710707.2 Payroll-Temporary Help Operations 0
710707.CONC Payroll-Temporary Help Concessions 0
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 0
711703 Payroll-Holidays 0
711716.1 Insurance Health 0
711716.2 Insurance Dental 0
711717 Insurance-Life & AD&D 0
711718.1 Retirement Contribution MERS 0
711720 Insurance-Income Protection 0
711721 Employee Flex Spending Plan 0
712715 Employer FICA/Medicare Contribution 0
712723 Unemployment Comp Insurance 0
-333-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount1,007.28 775 1,100.00 1,200.00 1,200.00 3,278.35 4,000.00 4,000.00 4,000.00 4,000.00
19,539.43 15,000.00 15,000.00 15,000.00 15,000.00 45,669.79 32,000.00 32,000.00 32,000.00 32,000.00
576 500 500 500 500 3,868.80 4,000.00 4,000.00 4,000.00 4,000.00 5,010.00 5,000.00 5,000.00 5,500.00 5,500.00
10,293.42 13,000.00 13,000.00 13,000.00 13,000.00 1,515.66 1,300.00 1,300.00 1,300.00 1,300.00
36 0 0 0 0 31,917.52 30,000.00 28,000.00 28,000.00 28,000.00
12,750.00 13,000.00 12,600.00 7,500.00 7,500.00
225 200 200 200 200
78.74 0 0 0 0
$78.74 $0.00 $0.00 $0.00 $0.00
$201,054.08 $173,179.00 $178,415.00 $173,989.00 $173,978.00
1,970.00 1,000.00 1,000.00 1,000.00 1,000.00
150.69 77 77 77 77
2.58 2 1 1 1
38.43 20 20 25 25 6,282.26 6,000.00 5,000.00 6,000.00 6,000.00 6,653.29 12,000.00 13,000.00 12,000.00 12,000.00
335.1 250 250 250 250 26,471.95 20,000.00 20,000.00 20,000.00 20,000.00 4,510.28 5,000.00 5,000.00 5,000.00 5,000.00
$46,414.58 $44,349.00 $44,348.00 $44,353.00 $44,353.00
$46,414.58 $44,349.00 $44,348.00 $44,353.00 $44,353.00
0 0 0 0 0
0 0 0 0 0
8,785.46 10,000.00 10,000.00 15,000.00 15,000.00
0 0 0 0 0
$8,785.46 $10,000.00 $10,000.00 $15,000.00 $15,000.00
$8,785.46 $10,000.00 $10,000.00 $15,000.00 $15,000.00
$256,254.12 $227,528.00 $232,763.00 $233,342.00 $233,331.00
$967,518.09 $961,641.00 $1,003,896.00 $1,179,906.00 $1,139,043.00
389,019.02 443,850.00 368,325.00 457,850.00 408,250.00
8,205.23 0 5,000.00 0 0
240,550.10 266,800.00 267,000.00 272,020.00 256,970.00
7,592.00 9,000.00 9,000.00 10,000.00 10,000.00
32,695.63 21,500.00 23,000.00 24,630.00 24,630.00
47,361.24 54,925.00 50,000.00 58,400.00 52,225.00
14,317.24 15,450.00 15,450.00 16,200.00 14,450.00 0 0 0 0 0
493.44 0 0 0 0 89,643.92 98,025.00 83,615.00 105,235.00 92,892.00 6,490.75 7,100.00 6,350.00 7,524.00 7,042.00 4,600.00 0 0 0 0
808.12 822 750 839 779 48,414.71 40,900.00 35,575.00 46,900.00 42,682.00 3,151.18 3,237.00 2,925.00 3,319.00 3,073.00
115.18 112 100 125 125 15,957.96 0 0 0 0
-11,029.41 -14,700.00 -13,000.00 -13,500.00 -13,500.00 54,580.02 62,050.00 55,275.00 63,723.00 58,166.00
420.35 705 220 406 395 12,317.24 14,825.00 13,525.00 16,920.00 15,360.00
0 0 5 0 0 22,064.17 17,500.00 17,500.00 17,500.00 17,500.00
622.87 2,000.00 2,000.00 2,000.00 2,000.00 21,669.50 8,080.00 8,010.00 18,800.00 18,800.00 3,567.02 2,400.00 3,400.00 2,400.00 2,400.00 3,009.12 3,000.00 3,000.00 3,000.00 3,000.00 5,397.82 5,000.00 5,000.00 6,000.00 6,000.00
712724 Workers Comp Insurance 0
721740 Operating Supplies General 0
721740.CONC Operating Supplies Supplies-Concession Operation 0
721931 Bldg & Grnds Maint General 0
721934 Office Equipment Maintenance General 0
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 0
722808.3 Contr-Bldgs&Grnds Portable Toilets 240
722808.5 Contr-Bldgs&Grnds Turf Maintenance 0
723850 Communications Telephone 0
723850.CELL Communications Cellular 0
723920.BPW Public Utilities BPW 0
723942.1 Building Rental/Lease Community Pool Rental 0
723955 Misc. General 0
Sub Program C1 - Matt Urban Complex711725 Compensated Absences Adjustment -17.17
Sub Program C1 - Matt Urban Complex Totals ($17.17)
Program 62 - Sports Complexes Totals $222.83
Program 64 - Swimming
Sub Program P1 - Bouws Outdoor Pool710707.1 Payroll-Temporary Help Maintenance 1,598.25
712715 Employer FICA/Medicare Contribution 21.62
712723 Unemployment Comp Insurance 6.63
712724 Workers Comp Insurance 24.06
721740 Operating Supplies General 5,835.91
721931 Bldg & Grnds Maint General 11,438.76
723850 Communications Telephone 359.2
723920.BPW Public Utilities BPW 21,651.33
723920.GAS Public Utilities Natural Gas 7,668.71
Sub Program P1 - Bouws Outdoor Pool Totals $48,604.47
Program 64 - Swimming Totals $48,604.47
Program 68 - School Facilities
Sub Program F1 - School Facilities721931 Bldg & Grnds Maint General 958.69
722808.3 Contr-Bldgs&Grnds Portable Toilets 1,730.00
722808.6 Contr-Bldgs&Grnds Schl Custodial OT 14,329.88
723942.1 Building Rental/Lease Community Pool Rental 12,525.00
Sub Program F1 - School Facilities Totals $29,543.57
Program 68 - School Facilities Totals $29,543.57
Division 8 - Facilities Totals $78,370.87
Department 753 - Recreation Totals $758,299.86
Department 754 - Parks710701 Payroll-Regular General 308,909.37
710701.11 Payroll-Regular Compensatory Time 6,561.52
710707 Payroll-Temporary Help General 228,759.77
710707.9 Payroll-Temporary Help Security 7,078.80
710709 Payroll-Overtime General 23,813.89
711702 Payroll-Vacation/PTO General 33,719.92
711703 Payroll-Holidays 11,295.95
711704 Payroll-Sick Time 750.55
711705 Payroll-Bereavement 686.34
711716.1 Insurance Health 68,420.58
711716.2 Insurance Dental 5,052.82
711716.3 Insurance Retiree 6,300.00
711717 Insurance-Life & AD&D 674.25
711718.1 Retirement Contribution MERS 51,563.06
711720 Insurance-Income Protection 2,588.81
711721 Employee Flex Spending Plan 107
711725 Compensated Absences Adjustment 5,740.37
711726.1 Leave & Benefits Credit -11,599.56
712715 Employer FICA/Medicare Contribution 45,667.70
712723 Unemployment Comp Insurance 1,348.20
712724 Workers Comp Insurance 9,078.73
721730 Postage General 0
721740 Operating Supplies General 19,073.33
721740.2 Operating Supplies Supplies-Turf & Mtce 1,895.80
721740.CAP Operating Supplies Controlled Items-Capital Type 15,649.15
721742 Tulip & Flower Soil Suppl 2,253.02
721744 Clothing General 2,747.69
721745 Seeds, Shrubs, Flowers 5,699.07
-334-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount43,448.72 58,000.00 58,000.00 58,000.00 58,000.00
0 0 0 0 0 6,456.26 10,000.00 10,000.00 10,000.00 10,000.00
200 300 1,215.00 300 300 934.02 1,500.00 1,500.00 1,500.00 1,500.00 417.45 250 250 250 250
2,688.98 3,500.00 3,500.00 3,500.00 3,500.00 8,577.81 11,000.00 12,000.00 11,000.00 11,000.00
18,460.59 8,000.00 5,000.00 7,000.00 7,000.00 41,114.45 40,000.00 40,000.00 40,000.00 40,000.00 23,906.91 18,000.00 18,000.00 18,000.00 18,000.00
866.04 500 500 500 500 2,745.95 2,500.00 2,500.00 2,500.00 2,500.00 9,122.08 15,000.00 15,000.00 15,000.00 15,000.00
11,764.82 20,000.00 20,000.00 20,000.00 20,000.00 7,074.00 7,400.00 7,400.00 7,400.00 7,400.00
17,724.81 19,000.00 19,000.00 19,400.00 19,400.00 1,200.00 4,000.00 4,000.00 4,000.00 4,000.00 8,339.00 11,000.00 10,000.00 10,000.00 10,000.00
11,845.00 13,000.00 13,000.00 13,000.00 13,000.00 0 10,000.00 10,000.00 11,000.00 11,000.00
17,100.00 21,000.00 21,000.00 16,800.00 16,800.00 1,700.00 2,050.00 2,100.00 1,400.00 1,400.00 4,382.57 3,700.00 3,700.00 3,700.00 3,700.00 3,066.00 3,000.00 3,000.00 3,000.00 3,000.00
561.4 1,000.00 1,000.00 1,000.00 1,000.00 3,627.25 3,700.00 3,516.00 3,600.00 3,600.00
127,403.94 94,200.00 94,200.00 94,000.00 94,000.00 15,344.67 13,150.00 10,000.00 10,000.00 10,000.00
151,416.00 134,840.00 134,840.00 139,011.00 139,011.00 157,811.24 142,302.00 142,302.00 132,550.00 132,550.00 -33,299.52 -35,000.00 -28,000.00 -30,000.00 -30,000.00 -22,449.28 -25,000.00 -18,000.00 -20,000.00 -20,000.00
171.85 300 300 300 300 30,000.00 30,000.00 0 30,000.00 0
0 1,200.00 1,200.00 1,200.00 1,200.00 1,993.19 4,000.00 2,000.00 4,000.00 4,000.00
40 150 150 150 150
0 0 2,293.00 2,300.00 2,300.00
0 0 0 35,000.00 0
0 0 0 19,800.00 0
$1,697,790.62 $1,710,123.00 $1,588,491.00 $1,820,452.00 $1,638,600.00
83,012.35 84,775.00 83,950.00 84,550.00 84,550.00
2,740.34 0 1,800.00 0 0
7,905.14 8,000.00 8,000.00 8,900.00 8,900.00
45,486.35 56,300.00 53,300.00 55,700.00 55,700.00 0 550 1,100.00 1,165.00 1,165.00
12,034.19 13,900.00 13,900.00 13,650.00 13,650.00 2,688.56 3,100.00 3,100.00 3,150.00 3,150.00
14,922.18 14,975.00 14,975.00 16,101.00 15,890.00 1,054.60 1,150.00 1,150.00 1,287.00 1,287.00
178.86 203 150 172 172 7,980.60 8,150.00 8,400.00 8,162.00 8,162.00
685.36 665 675 664 664 -2,733.91 0 0 0 0 11,636.02 12,975.00 12,600.00 12,908.00 12,908.00
43.47 126 126 75 75 2,182.79 2,525.00 2,575.00 2,837.00 2,837.00
711.68 700 700 700 700 2,007.07 2,050.00 2,050.00 2,050.00 2,050.00 4,035.25 4,300.00 4,300.00 4,300.00 4,300.00 9,014.56 9,500.00 9,500.00 9,500.00 9,500.00
0 3,000.00 0 0 0 1,347.34 0 0 0 0
88.4 100 100 100 100 490.96 700 700 700 700
3,792.27 4,000.00 4,000.00 4,000.00 4,000.00 217.89 500 500 500 500
721746 Tulip Bulbs 52,003.04
721747 Trees 750
721748 Gasoline & Oil General 7,870.80
721751 Licenses & Registrations 0
721774.5 Supplies-Equipment Safety Equipment 1,520.39
721905 Photocopies/In-House Printing General 192.04
721931.1 Bldg & Grnds Maint Vandalism Repair 2,348.06
721931.BLDG Bldg & Grnds Maint Building Maintenance 14,797.36
721931.GREE Bldg & Grnds Maint Greenhouse Maintenance 12,353.53
721931.GRND Bldg & Grnds Maint Grounds Maintenance 57,638.68
721933 Equipment Maintenance General 20,846.50
722801.9 Contr-Printing/Promo Printing 74.51
722803.6 Contr-Human Resources Drug/Alcohol Testing 2,727.80
722803.7 Contr-Human Resources Ottawa County Correctional Crew 9,304.83
722808 Contr-Bldgs&Grnds General 1,700.00
722808.1 Contr-Bldgs&Grnds Janitorial 7,101.00
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 19,724.16
722808.2 Contr-Bldgs&Grnds Forestry Yard 6,357.39
722808.3 Contr-Bldgs&Grnds Portable Toilets 9,230.00
722808.5 Contr-Bldgs&Grnds Turf Maintenance 15,450.00
722808.YMP Contr-Bldgs&Grnds Youth Connections Program 10,000.00
723814.1 Computer Costs Operations 13,900.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 4,304.36
723850.CELL Communications Cellular 2,670.67
723860 Travel, Conf, Seminars General 188.05
723910 Commercial Insurance Premiums General 4,566.94
723920.BPW Public Utilities BPW 114,397.56
723920.GAS Public Utilities Natural Gas 25,101.87
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 142,784.00
723947.2 Veh/Eqp Rental Equipment Rental-Assigned 139,905.00
723947.C Veh/Eqp Rental Eqp Rental-Pool-Credit -37,173.74
723947.V Veh/Eqp Rental Veh Rental-Pool-Credit -26,220.79
723955 Misc. General 181.88
723955.CLAR Misc. Project Clarity 60,000.00
723955.PLAN Misc. Department Planning 1,218.07
723960 Educ&Training General 2,242.00
723961 Dues & Subscriptions General 302.9
723962.2 Assessments & Taxes Snowmelt Operation 0
730974 Land Improvements General 20,119.00
730977 Machinery & Equipment General 0
Department 754 - Parks Totals $1,574,313.99
Department 759 - DeGraaf Nature Center710701 Payroll-Regular General 81,973.17
710701.11 Payroll-Regular Compensatory Time 1,903.34
710707.1 Payroll-Temporary Help Maintenance 7,548.93
710707.2 Payroll-Temporary Help Operations 45,982.78
710709 Payroll-Overtime General 0
711702 Payroll-Vacation/PTO General 11,229.32
711703 Payroll-Holidays 3,012.48
711716.1 Insurance Health 13,242.97
711716.2 Insurance Dental 954.55
711717 Insurance-Life & AD&D 165.5
711718.1 Retirement Contribution MERS 8,114.27
711720 Insurance-Income Protection 633.33
711725 Compensated Absences Adjustment 699.14
712715 Employer FICA/Medicare Contribution 11,458.74
712723 Unemployment Comp Insurance 228.97
712724 Workers Comp Insurance 1,686.80
721730 Postage General 676
721740 Operating Supplies General 2,372.96
721740.1 Operating Supplies Class Supplies 3,235.66
721740.11 Operating Supplies Supplies for Resale 9,803.90
721740.CAP Operating Supplies Controlled Items-Capital Type 2,165.00
721740.FUND Operating Supplies Fundraiser 1,489.19
721745 Seeds, Shrubs, Flowers 0
721905 Photocopies/In-House Printing General 665.39
721931 Bldg & Grnds Maint General 3,142.06
722801.9 Contr-Printing/Promo Printing 0
-335-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount148.55 150 150 150 150
9,200.00 12,650.00 12,650.00 11,750.00 11,750.00 3,976.35 0 0 0 0 1,100.00 1,400.00 1,400.00 1,150.00 1,150.00 2,111.03 2,000.00 2,000.00 2,000.00 2,000.00
600 300 300 300 300 485.66 775 775 550 550 660.35 600 600 650 650
3,215.73 3,100.00 3,100.00 3,100.00 3,100.00 712.33 1,000.00 1,000.00 1,000.00 1,000.00
3,221.00 2,961.00 2,961.00 5,988.00 5,988.00 446 0 0 0 0
199.82 200 200 200 200
120 0 130 0 0
0 3,800.00 2,240.00 2,200.00 2,200.00
0 0 4,900.00 0 0
0 0 0 0 0
4,421.95 0 0 0 0
0 20,500.00 16,464.00 0 0
396.5 6,000.00 5,409.00 6,000.00 6,000.00
26,220.97 30,000.00 28,822.00 70,000.00 70,000.00
0 0 0 0 0
389.21 0 0 0 0
0 36,000.00 0 0 0
0 0 0 0 0
72 2,200.00 0 0 0
$31,500.63 $98,500.00 $57,835.00 $78,200.00 $78,200.00
$269,219.77 $355,880.00 $310,752.00 $336,209.00 $335,998.00
7,887.00 8,200.00 8,000.00 8,200.00 8,200.00
892.95 1,000.00 950 1,000.00 1,000.00 89,000.00 100,000.00 100,000.00 100,000.00 100,000.00
$97,779.95 $109,200.00 $108,950.00 $109,200.00 $109,200.00
58,515.90 56,125.00 59,325.00 0 0
198 0 1,500.00 0 0 40,933.24 20,100.00 39,850.00 0 0 3,890.47 1,600.00 3,000.00 0 0 5,153.07 7,500.00 7,500.00 0 0 2,012.38 2,000.00 2,000.00 0 0
174.4 0 0 0 0 13,701.18 14,125.00 14,450.00 0 0
885.76 757 775 0 0 129.6 125 125 0 0
14,266.52 4,700.00 4,700.00 0 0 486.06 470 475 0 0
64.3 72 70 0 0 3,513.25 0 0 0 0 8,132.99 6,875.00 8,475.00 0 0
48.15 75 0 0 0 1,659.27 1,325.00 1,750.00 0 0 -651.29 300 100 0 0
12,042.78 14,000.00 9,000.00 0 0 4,838.90 5,000.00 0 0 0
458.38 500 400 0 0 283.81 400 100 0 0
7,942.04 10,000.00 9,000.00 0 0 225 1,000.00 500 0 0 168 200 84 0 0
2,900.99 1,500.00 3,000.00 0 0 0 0 0 0 50,000.00
1,750.00 2,100.00 2,100.00 0 0 200 200 200 0 0
1,752.44 1,250.00 1,200.00 0 0 0 300 0 0 0
2,181.33 2,200.00 2,187.00 0 0 27,742.78 10,250.00 15,000.00 7,500.00 7,500.00 12,092.49 7,500.00 7,500.00 5,000.00 5,000.00
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 166.79
723814.1 Computer Costs Operations 7,850.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 2,190.29
723850.CELL Communications Cellular 450
723860 Travel, Conf, Seminars General 914.55
723860.2 Travel, Conf, Seminars Local Area Transportation 699.01
723920.BPW Public Utilities BPW 3,170.10
723920.GAS Public Utilities Natural Gas 1,068.63
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 5,582.00
723947.2 Veh/Eqp Rental Equipment Rental-Assigned 1,582.00
723955 Misc. General 156.65
723961 Dues & Subscriptions General 50
Division T - Tours722812.BIRD Contractual-Tours Birding 2,859.82
722812.BRUC Contractual-Tours Bruce Peninsula 0
722812.CAVE Contractual-Tours Mammoth Cave 2,390.57
722812.COLO Contractual-Tours Color 0
722812.ISLE Contractual-Tours Isle Royale 20,295.79
722812.KAY Contractual-Tours Kayak 752.58
722812.NPRK Contractual-Tours National Park 0
722812.SHIP Contractual-Tours Tall Ship 6,300.00
722812.SMOK Contractual-Tours Smoky Mountains 0
722812.TBD Contractual-Tours To Be Determined 0
722812.TROT Contractual-Tours Trail Trot 32.14
722812.WWW Contractual-Tours Women's Wilderness Weekend 68
Division T - Tours Totals $32,698.90
Department 759 - DeGraaf Nature Center Totals $268,963.37
Department 800 - Cultural Activities Assistance723885.27 Cultural/Recreational Activities Dues-MACC 4th July Celebratio 7,936.00
723962.2 Assessments & Taxes Snowmelt Operation 748.71
930TRN.HHT Transfers Out to Component Unit Holland Historical Trust 250,000.00
Department 800 - Cultural Activities Assistance Totals $258,684.71
Department 805 - Civic Center710701 Payroll-Regular General 56,615.78
710701.11 Payroll-Regular Compensatory Time 85.48
710707 Payroll-Temporary Help General 44,954.49
710709 Payroll-Overtime General 2,580.47
711702 Payroll-Vacation/PTO General 5,279.86
711703 Payroll-Holidays 1,960.10
711705 Payroll-Bereavement 0
711716.1 Insurance Health 10,511.17
711716.2 Insurance Dental 705.61
711717 Insurance-Life & AD&D 119.44
711718.1 Retirement Contribution MERS 20,629.87
711720 Insurance-Income Protection 446.7
711721 Employee Flex Spending Plan 30
711725 Compensated Absences Adjustment 4,444.49
712715 Employer FICA/Medicare Contribution 8,063.22
712723 Unemployment Comp Insurance 223.16
712724 Workers Comp Insurance 1,673.25
721730 Postage General 100
721740 Operating Supplies General 16,673.11
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721744 Clothing General 495
721905 Photocopies/In-House Printing General 198.71
721931 Bldg & Grnds Maint General 19,999.95
721932 Preventative Mechanical Maintanence General 625
721933 Equipment Maintenance General 244.38
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 2,920.91
722809.61 Contractual-Misc Management Services 0
723814.1 Computer Costs Operations 1,650.00
723814.R Computer Costs Asset Replacement 0
723850 Communications Telephone 1,588.69
723850.CELL Communications Cellular 0
723910 Commercial Insurance Premiums General 2,761.10
723920.BPW Public Utilities BPW 23,919.22
723920.GAS Public Utilities Natural Gas 20,541.21
-336-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount2,290.00 2,174.00 2,174.00 0 0
0 500 500 0 0
0 500 0 0 0
$229,982.19 $175,723.00 $197,040.00 $12,500.00 $62,500.00
$3,949,212.77 $4,039,906.00 $3,963,940.00 $4,304,874.00 $4,055,525.00
$821,212.66 $841,550.00 $799,903.00 $852,400.00 $964,800.00
$3,949,212.77 $4,039,906.00 $3,963,940.00 $4,304,874.00 $4,055,525.00
($3,128,000.11) ($3,198,356.00) ($3,164,037.00) ($3,452,474.00) ($3,090,725.00)
32,300.00 30,000.00 30,000.00 30,000.00 30,000.00
3,260.00 1,600.00 4,000.00 3,000.00 3,000.00
13,407.41 11,000.00 11,000.00 11,000.00 11,000.00
3,280.68 0 0 0 0
$52,248.09 $42,600.00 $45,000.00 $44,000.00 $44,000.00
$52,248.09 $42,600.00 $45,000.00 $44,000.00 $44,000.00
0 0 0 0 0
16,688.09 11,000.00 15,000.00 11,000.00 11,000.00
0 20,000.00 20,000.00 20,000.00 0
$16,688.09 $31,000.00 $35,000.00 $31,000.00 $11,000.00
$16,688.09 $31,000.00 $35,000.00 $31,000.00 $11,000.00
$52,248.09 $42,600.00 $45,000.00 $44,000.00 $44,000.00
$16,688.09 $31,000.00 $35,000.00 $31,000.00 $11,000.00
$35,560.00 $11,600.00 $10,000.00 $13,000.00 $33,000.00
1,126,222.45 1,093,000.00 1,086,930.00 0 0
142,640.34 139,300.00 141,831.00 0 0
4,860.76 0 694 0 0
29,163.45 18,510.00 18,507.00 0 0
3,610.30 2,290.00 2,343.00 0 0
97.12 0 0 0 0
$1,306,594.42 $1,253,100.00 $1,250,305.00 $0.00 $0.00
$1,306,594.42 $1,253,100.00 $1,250,305.00 $0.00 $0.00
143,053.67 139,300.00 141,800.00 0 0
3,610.30 2,290.00 2,343.00 0 0 29,163.45 18,510.00 18,507.00 0 0
1,129,224.77 1,093,000.00 1,086,355.00 0 0 154.15 0 200 300 300
1,442.03 0 694 0 0 0 0 97 0 0
$1,306,648.37 $1,253,100.00 $1,249,996.00 $300.00 $300.00
$1,306,648.37 $1,253,100.00 $1,249,996.00 $300.00 $300.00
$1,306,594.42 $1,253,100.00 $1,250,305.00 $0.00 $0.00
$1,306,648.37 $1,253,100.00 $1,249,996.00 $300.00 $300.00
($53.95) $0.00 $309.00 ($300.00) ($300.00)
1,800.00 1,500.00 1,500.00 1,500.00 1,500.00
58,625.73 40,000.00 50,000.00 50,000.00 50,000.00
10,081.83 8,000.00 8,000.00 10,000.00 10,000.00
3,750.00 4,000.00 4,000.00 5,000.00 5,000.00 136.26 0 0 0 0
2,134.74 0 300 500 500 704,138.00 450,000.00 450,000.00 475,000.00 475,000.00 -21,339.10 -4,500.00 -4,500.00 -4,500.00 -4,500.00 12,980.00 15,000.00 10,000.00 10,000.00 10,000.00 -7,814.00 -7,500.00 -6,000.00 -6,000.00 -6,000.00 8,732.00 6,000.00 10,000.00 10,000.00 10,000.00
570 250 700 800 800 82,440.00 90,000.00 90,000.00 90,000.00 90,000.00
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 4,744.00
723955 Misc. General 0
723960 Educ&Training General 0
Department 805 - Civic Center Totals $254,784.37
EXPENSE TOTALS $3,849,381.03
Fund 101 - General Fund TotalsREVENUE TOTALS $776,430.15
EXPENSE TOTALS $3,849,381.03
Fund 101 - General Fund Totals ($3,072,950.88)
Fund 150 - Cemetery Perpetual Care
Department 000 - General Revenues460647.C Sales Cemetery Perpetual Care Lots 24,050.00
460647.N Sales Cemetery Niches Perpetual Care 2,150.00
480665 Investment Income General 11,326.49
480665.X Investment Income Market Adjustment -241.43
Department 000 - General Revenues Totals $37,285.06
REVENUE TOTALS $37,285.06
Department 276 - Cemetery723963.1 Write-Offs Uncoll Accts Receivable 400
920TRN.101 Transfers Out Transfer to General Fund 11,085.06
920TRN.4M01 Transfers Out Transfer to MCIF 0
Department 276 - Cemetery Totals $11,485.06
EXPENSE TOTALS $11,485.06
Fund 150 - Cemetery Perpetual Care TotalsREVENUE TOTALS $37,285.06
EXPENSE TOTALS $11,485.06
Fund 150 - Cemetery Perpetual Care Totals $25,800.00
Fund 270 - District Library Taxation
Department 000 - General Revenues400402 Property Taxes Regular Levy 1,071,060.29
400402.D Property Taxes Debt Levy 146,510.27
400420 Prior Year Taxes MTT Adjustments 775.82
400437 Property Taxes IFT IFT Levy -General 29,200.68
400437.D Property Taxes IFT Debt Levy 3,906.87
620XFR.661 Transf fr Other Funds Transf from Centralize Veh/Equip 0
Department 000 - General Revenues Totals $1,251,453.93
REVENUE TOTALS $1,251,453.93
Department 790 - Library723957.DEBT Property Tax Contributions Debt - Distr Library 146,503.24
723957.IFTD Property Tax Contributions IFT Debt - Distr Library 3,906.87
723957.IFTO Property Tax Contributions IFT Operating - Distr Library 29,200.68
723957.OPER Property Tax Contributions Operating - Distr Library 1,070,927.76
723963.2 Write-Offs Uncoll Property Taxes 220.49
723964.2 Refunds Property Tax Prior Years 709.19
920TRN.661 Transfers Out Centralized Vehicle/Equipment Fd 0
Department 790 - Library Totals $1,251,468.23
EXPENSE TOTALS $1,251,468.23
Fund 270 - District Library Taxation TotalsREVENUE TOTALS $1,251,453.93
EXPENSE TOTALS $1,251,468.23
Fund 270 - District Library Taxation Totals ($14.30)
Fund 545 - Windmill Island Gardens
Department 000 - General Revenues460620.2 Market Charges Vendor Selling Space 1,500.00
460644.1 Concessions & Commissions Concession Commissions 51,994.47
460644.9 Concessions & Commissions Concession Sales 9,185.24
460644.C Concessions & Commissions Caterer's Fee-Pavilion 3,000.00
460647.6 Sales Sale of Merchandise-Sales Tax 86.97
460647.7 Sales Sale of Merchandise-Taxable 1,641.88
460653 Admissions General 572,687.00
460653.2 Admissions Admissions Discounts -22,401.60
460653.C Admissions Combo Admissions-W.I. Sold 18,513.00
460653.CPAS Admissions Combo Pass-Thru Dutch Village -10,973.00
460653.D Admissions Combo Admissions-DV Sold 12,457.00
460653.M Admissions Memberships 220
480669.8 Rental W.I. Pavilion 68,440.00
-337-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount1,050.00 0 0 0 0
0 0 100,000.00 0 0 0 2,500.00 2,500.00 0 0 0 0 35,738.00 0 543,858.00 0 0 600 600 600
16,918.01 0 100,000.00 0 261,650.00 0 0 2,500.00 2,500.00 2,500.00
485.17 0 0 0 0 -749.1 0 0 0 0
1,277.53 0 1,600.00 0 0 711.03 0 0 0 0
0 0 0 0 1,439,000.00 0 0 0 0 0 0 110,000.00 60,000.00 0 50,000.00
14,039.01 12,500.00 64,262.00 0 0 0 1,197,000.00 0 0 0
$889,967.11 $1,924,750.00 $981,200.00 $645,400.00 $2,939,908.00
$889,967.11 $1,924,750.00 $981,200.00 $645,400.00 $2,939,908.00
101,111.74 97,625.00 135,775.00 96,550.00 157,500.00
1,673.17 0 0 0 0
3,136.51 5,000.00 200 0 0 266,341.76 260,000.00 264,900.00 272,600.00 272,600.00 20,414.38 15,000.00 15,000.00 11,200.00 11,200.00
763.16 2,000.00 2,000.00 2,000.00 2,000.00 9,255.69 7,775.00 7,775.00 9,500.00 17,725.00 3,866.56 3,250.00 3,250.00 3,450.00 5,650.00
0 0 250 0 0 26,826.17 27,350.00 38,830.00 29,515.00 42,610.00 1,729.34 1,938.00 2,625.00 2,228.00 2,795.00
183.7 172 260 172 260 9,522.14 8,691.00 11,900.00 8,919.00 14,630.00
728.44 679 735 682 1,054.00 74.3 72 65 65 65
-11,246.54 0 0 0 0 30,043.88 29,875.00 32,175.00 30,131.00 35,602.00
365.36 586 175 300 300 6,061.25 6,450.00 7,225.00 6,925.00 8,452.00
859.04 1,200.00 1,200.00 1,000.00 1,000.00 9,815.39 9,500.00 9,500.00 9,500.00 9,500.00
15,386.87 2,550.00 2,550.00 22,400.00 22,400.00 0 0 600 600 600 0 0 1,000.00 1,000.00 1,000.00
1,984.35 2,000.00 2,000.00 2,000.00 2,000.00 4,983.52 4,500.00 4,500.00 5,000.00 5,000.00
15,180.33 20,500.00 20,500.00 21,000.00 21,000.00 1,031.41 2,500.00 2,500.00 2,500.00 2,500.00
10,160.70 8,000.00 8,000.00 8,000.00 8,000.00 23,340.77 28,000.00 28,000.00 29,000.00 29,000.00 9,755.40 6,000.00 6,000.00 6,500.00 6,500.00 3,029.12 4,200.00 4,200.00 4,200.00 4,200.00 4,239.22 4,500.00 4,500.00 4,500.00 4,500.00 1,642.47 2,000.00 2,000.00 2,000.00 2,000.00
38,201.28 44,000.00 44,000.00 45,000.00 45,000.00 224.13 800 800 800 800 387.5 2,000.00 2,000.00 2,000.00 2,000.00
10,702.43 5,000.00 10,000.00 12,000.00 12,000.00 4,289.23 3,600.00 3,600.00 4,000.00 4,000.00 1,464.00 1,000.00 2,000.00 2,000.00 2,000.00
567.9 500 500 1,000.00 1,000.00 10,400.00 10,550.00 10,550.00 14,050.00 14,050.00 2,091.95 3,650.00 3,650.00 0 0 1,300.00 1,200.00 1,200.00 1,350.00 1,350.00
0 500 500 500 500 4,800.74 5,600.00 4,500.00 4,500.00 4,500.00
840 1,200.00 1,200.00 1,200.00 1,200.00 1,006.80 1,000.00 1,000.00 1,100.00 1,100.00 2,687.50 3,500.00 3,500.00 4,000.00 4,000.00
0 100 100 100 100
490675 Private Donations General 1,600.00
490675.CAP Private Donations Windmill Capital Projects 0
490675.CARL Private Donations Windmill Island Carousel 0
490675.COMM Private Donations Donations-Community Foundation 5,200.00
490675.GARD Private Donations WIG Community Gardens 0
490675.PATH Private Donations Non-Motorized Path 35,440.68
490675.ROTM Private Donations WIG-Run of the Mill 0
490692 Miscellaneous General 215.49
490694 Cash Over/Short -109.8
520665 Investment Income General 373.35
520665.X Investment Income Market Adjustment -32.51
550570 State Grant (Non Operating) General 0
570673 Gain (Loss) on Disposal of Assets -2,485.32
620XFR.101 Transf fr Other Funds Transfer from General Fund 100,000.00
620XFR.279 Transf fr Other Funds From Specified Donations Fund 78,238.16
620XFR.4M01 Transf fr Other Funds From Municipal Cash Control Fund 0
Department 000 - General Revenues Totals $924,791.01
REVENUE TOTALS $924,791.01
Department 758 - Tourist Facility710701 Payroll-Regular General 87,727.89
710701.11 Payroll-Regular Compensatory Time 1,496.48
710701.PAV Payroll-Regular Pavilion 12,372.86
710707 Payroll-Temporary Help General 251,641.30
710707.PAV Payroll-Temporary Help Pavilion 10,131.20
710709 Payroll-Overtime General 1,982.44
711702 Payroll-Vacation/PTO General 7,758.91
711703 Payroll-Holidays 3,470.08
711705 Payroll-Bereavement 807.6
711716.1 Insurance Health 23,285.87
711716.2 Insurance Dental 1,513.50
711717 Insurance-Life & AD&D 165.5
711718.1 Retirement Contribution MERS 9,552.24
711720 Insurance-Income Protection 659.51
711721 Employee Flex Spending Plan 80
711725 Compensated Absences Adjustment 5,248.59
712715 Employer FICA/Medicare Contribution 27,826.26
712723 Unemployment Comp Insurance 1,211.60
712724 Workers Comp Insurance 4,971.32
721730 Postage General 927.41
721740 Operating Supplies General 13,432.34
721740.CAP Operating Supplies Controlled Items-Capital Type 15,165.35
721740.GARD Operating Supplies WIG Community Gardens 0
721740.ROTM Operating Supplies WIG-Run of the Mill 0
721744 Clothing General 0
721745 Seeds, Shrubs, Flowers 5,865.41
721746 Tulip Bulbs 18,471.96
721748 Gasoline & Oil General 840.61
721775 Repair & Maintenance Supplies 10,371.66
721931 Bldg & Grnds Maint General 32,146.30
721931.WIND Bldg & Grnds Maint Windmill Maintenance 1,783.25
721933 Equipment Maintenance General 2,461.89
722801.9 Contr-Printing/Promo Printing 4,358.88
722801.900F Contr-Printing/Promo Colonial Event-Dutch Trade Fair 1,115.01
722801.901 Contr-Printing/Promo Advertising/Promotional 34,423.78
722801.908 Contr-Printing/Promo Publishing-News Media 1,339.94
722804 Contractual-Legal General 1,090.00
722805.4 Contractual-Finance Financial Service Fees 0
722808.2 Contr-Bldgs&Grnds Solid Waste Disposal 2,628.94
722808.3 Contr-Bldgs&Grnds Portable Toilets 940
722809.35 Contractual-Misc Special Events 0
723814.1 Computer Costs Operations 10,050.00
723814.C Computer Costs Capital Outlay 0
723814.R Computer Costs Asset Replacement 0
723829 Personnel Costs Personnel Search 85.25
723850 Communications Telephone 5,633.88
723850.CELL Communications Cellular 1,020.00
723850.WIFI Communications WIFI Internet Connection 1,068.70
723860 Travel, Conf, Seminars General 5,377.01
723860.WIG Travel, Conf, Seminars W.I.G. 0
-338-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount3,381.74 4,400.00 3,019.00 3,100.00 3,100.00
600 700 700 700 700 16,775.41 15,000.00 15,000.00 15,000.00 15,000.00 5,998.36 5,600.00 5,600.00 5,600.00 5,600.00
229.25 400 400 400 400 16,606.00 16,850.00 16,850.00 19,285.00 19,285.00 8,719.00 10,700.00 10,700.00 7,564.00 7,564.00 1,753.60 3,500.00 3,500.00 3,500.00 3,500.00 1,364.16 0 0 0 0
143.1 500 500 500 500 1,470.00 700 700 700 700
0 2,000.00 2,000.00 2,000.00 2,000.00 4,576.65 5,700.00 5,700.00 5,800.00 5,800.00
0 410,000.00 0 0 410,000.00 0 799,500.00 200,000.00 0 1,600,000.00 0 0 0 0 0 0 5,000.00 5,000.00 7,000.00 7,000.00 0 2,500.00 2,500.00 0 0
103,184.11 130,000.00 105,000.00 130,000.00 130,000.00
$816,024.44 $2,059,163.00 $1,086,459.00 $888,186.00 $2,996,392.00
$816,024.44 $2,059,163.00 $1,086,459.00 $888,186.00 $2,996,392.00
$889,967.11 $1,924,750.00 $981,200.00 $645,400.00 $2,939,908.00
$816,024.44 $2,059,163.00 $1,086,459.00 $888,186.00 $2,996,392.00
$73,942.67 ($134,413.00) ($105,259.00) ($242,786.00) ($56,484.00)
106.52 250 50 50 50
95.4 100 100 100 100
3.66 5 5 5 5
0.88 0 0 0 0
$206.46 $355.00 $155.00 $155.00 $155.00
$206.46 $355.00 $155.00 $155.00 $155.00
162.43 150 180 150 150
$162.43 $150.00 $180.00 $150.00 $150.00
$162.43 $150.00 $180.00 $150.00 $150.00
$206.46 $355.00 $155.00 $155.00 $155.00
$162.43 $150.00 $180.00 $150.00 $150.00
$44.03 $205.00 ($25.00) $5.00 $5.00
$3,070,228.74 $4,062,355.00 $3,076,563.00 $1,541,955.00 $3,948,863.00
$6,088,736.10 $7,383,319.00 $6,335,575.00 $5,224,510.00 $7,063,367.00
($3,018,507.36) ($3,320,964.00) ($3,259,012.00) ($3,682,555.00) ($3,114,504.00)
723910 Commercial Insurance Premiums General 4,198.31
723910.V Commercial Insurance Premiums Self Ins Premium-Vehicles 600
723920.BPW Public Utilities BPW 17,819.28
723920.GAS Public Utilities Natural Gas 7,856.36
723943 Equipment Rental/Lease General 112.5
723947.1 Veh/Eqp Rental Vehicle Rental-Assigned 19,696.00
723947.2 Veh/Eqp Rental Equipment Rental-Assigned 6,028.00
723955 Misc. General 3,840.95
723955.ANN Misc. Anniversay Celebration 4,102.59
723955.WIG Misc. W.I.G. 99.98
723960 Educ&Training General 150
723960.1 Educ&Training Employee Educ & Trng 0
723961 Dues & Subscriptions General 2,647.00
730974 Land Improvements General -6,460.00
730974.PATH Land Improvements Non-Motorized Pathway 0
730974.WALL Land Improvements Donors Wall 6,460.00
730975 Buildings & Structures General 0
730977 Machinery & Equipment General 0
760968 Depreciation Expense 119,858.85
Department 758 - Tourist Facility Totals $809,510.54
EXPENSE TOTALS $809,510.54
Fund 545 - Windmill Island Gardens TotalsREVENUE TOTALS $924,791.01
EXPENSE TOTALS $809,510.54
Fund 545 - Windmill Island Gardens Totals $115,280.47
Fund 598 - Park/Cem Employees Benefit
Department 000 - General Revenues460647.4 Sales Sales of Merchandise-NonTaxable 50.37
460647.8 Sales Return of Pop Cans 49.3
480665 Investment Income General 3.04
480665.X Investment Income Market Adjustment -0.06
Department 000 - General Revenues Totals $102.65
REVENUE TOTALS $102.65
Department 889 - Employees Coffee Shop721740 Operating Supplies General 0
Department 889 - Employees Coffee Shop Totals $0.00
EXPENSE TOTALS $0.00
Fund 598 - Park/Cem Employees Benefit TotalsREVENUE TOTALS $102.65
EXPENSE TOTALS $0.00
Fund 598 - Park/Cem Employees Benefit Totals $102.65
Net Grand Totals ($2,931,782.06)
Net Grand Totals
REVENUE GRAND TOTALS $2,990,062.80
EXPENSE GRAND TOTALS $5,921,844.86
-339-
UTILITY SERVICES
INTRODUCTION
OPERATION
SERVICES
BUSINESS
SERVICES
FINANCE
SERVICES
TECHNOLOGY
SERVICES
BOARD OF PUBLIC WORKS
GENERAL MANAGER
Sustainability
Committee
BOARD OF DIRECTORS
UTILITY
SERVICES
Human
Resources
Planning
Safety
Accounting
Materials &
Facilities
Power
Production
Water Filtration
Wastewater
Treatment
IT
Broadband &
Networking
Customer
Service
Electric
Transmission &
Distribution
Water &
Wastewater
Services
GROUP MISSION STATEMENT The Utilities Services Group seeks to produce and deliver safe, reliable and efficient electric power and communication services; and to operate water and wastewater treatment plants and distribution and collection facilities at optimum performance and efficiency in order to provide the quality of service demanded by customers.
GROUP ORGANIZATIONAL STRUCTURE
-340-
UTILITY SERVICES
$-
$40,000,000
$80,000,000
$120,000,000
Us
es
Do
lla
rsTotal Uses by Departments $142,074,159
Charges for Services97.4%
Other2.3%
Interest & Rents0.3%
Funding Sources
Working Wages8.4%
Benefits & NonWorking Wages3.4%
Mandatory Employer Costs0.8%
Supplies/Maint.3.9%
Contractual5.0%
Production35.5%
Other1.7%
Debt Svc10.1%
Transfers to Other Funds4.4%
Depreciation15.1%
Capital Outlay11.7%
Funding Uses
-341-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final BPW Board City Mgr
Description Actual Actual Budget Revised Est. Recommend Recommend
FUND TYPES - Enterprise 215,468,521$ 244,594,541$ 162,945,580$ 176,687,211$ 142,074,159$ 142,074,159$
FUNDING SOURCES -
Charges for Services 119,803,134$ 126,368,492$ 127,875,278$ 133,760,446$ 133,166,299$ 133,166,299$
Interest & Rents 1,093,965 1,073,411 488,101 372,458 404,600 404,600
Other 2,025,444 7,572,421 462,275 1,086,187 3,152,217 3,152,217
Bond Proceeds 176,563,075 77,847,101 - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 299,485,618$ 212,861,425$ 128,825,654$ 135,219,091$ 136,723,116$ 136,723,116$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Work 10,507,675$ 10,887,424$ 11,880,451$ 11,474,677$ 11,883,098$ 11,883,098$
* Benefits - Incl NonWorkin 5,010,482 6,434,600 4,097,294 4,674,172 4,901,371 4,901,371
* Mandatory Employer Cos 945,244 974,086 1,088,851 1,027,784 1,093,738 1,093,738
Other Current Expenses -
* Supplies / Maintenance 3,324,597 3,254,236 4,706,785 4,214,287 5,518,442 5,518,442
* Contractual 3,032,778 3,551,045 4,484,740 3,852,075 7,099,614 7,099,614
* Utility Production 60,139,973 57,792,200 50,891,214 56,352,007 50,431,652 50,431,652
* Other 2,203,758 3,334,476 2,604,488 2,153,595 2,415,748 2,415,748
Capital Outlays 113,440,919 141,070,943 51,390,979 61,923,717 16,629,222 16,629,222
Debt Service Payments -
* Principal Maturities 1,105,650 1,118,263 7,429,566 7,012,450 6,923,476 6,923,476
* Interest & Fee Payments 460,775 675,966 3,649,406 3,566,841 7,415,727 7,415,727
Transfers Out 5,344,000 5,535,000 5,850,000 5,850,000 6,296,016 6,296,016
Depreciation Expense 9,952,670 9,966,302 14,871,806 14,585,606 21,466,055 21,466,055
TOTAL USES 215,468,521$ 244,594,541$ 162,945,580$ 176,687,211$ 142,074,159$ 142,074,159$
Personnel Services Total Amoun 16,463,401$ 18,296,110$ 17,066,596$ 17,176,633$ 17,878,207$ 17,878,207$
* Full-Time Positions 172.00 173.00 173.00 172.00 176.00 176.00
* Part-Time Positions @ F.T.E. 1.00 1.00 - 0 - 1.00 0.50 0.50
UTILITY SERVICES
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
- - - - - G R O U P S T A F F I N G T O T A L S - - - - -
- - - - - G R O U P F U N D I N G U S E S A C R O S S F U N D S - - - - -
- - - - - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - - - - -
-342-
BOARD OF PUBLIC WORKS UTILITIES SERVICES
ADMINISTRATIVE & GENERAL
MISSION STATEMENT
To satisfy the utility requirements of the Holland community by providing the desired service in a sufficient amount at the most reasonable price. To provide timely and accurate financial reporting along with special analyses as required for decision-making and cost based rate design. To manage the external relations of the BPW including customer service, key accounts, public relations, energy and water conservation, and other marketing functions. To procure and inventory an appropriate supply of materials and equipment and provide appropriate building and grounds security and maintenance of all BPW facilities. To provide comprehensive information technology to efficiently manage and secure information maintained by the BPW.
FISCAL YEAR 2018 ACTION PLAN
To achieve regulatory compliance to protect and improve our natural environment.
To ensure a safe work environment for all employees.
To improve the reliability of all services including electric, water, wastewater and fiber optics.
To increase involvement in economic development in the Holland community.
Continue to promote energy conservation as outlined in PA 295.
To ensure information on using services efficiently is provided to all classes of customers.
To provide valid and useful financial information to management and the Board of Directors necessary for decision-making.
To develop and design rates that meet the needs of customers, remain competitive with surrounding communities, and support HBPW’s cost of service to provide sustainability.
To enhance the finance and billing systems to improve efficiency and service to external and internal customers.
To continue to install energy efficient and green friendly components to grounds and facilities.
To replace trailer locking devices at loading dock to improve safety
To improve the opportunities for the growth and development of BPW employees.
Replace Courier Vehicle
Replace Miss Dig vehicle
-343-
BOARD OF PUBLIC WORKS UTILITIES SERVICES
ELECTRIC TRANSMISSION & DISTRIBUTION & FIBER OPTICS
MISSION STATEMENT POWER SUPPLY To provide electrical energy to meet the requirements of electric system customers; and to provide that energy at the lowest cost possible at a high level of reliability as needed by those customers. ELECTRIC TRANSMISSION & DISTRIBUTION To provide a reliable delivery system for electricity utilizing a team of individuals who are leaders in the delivery of safe, reliable, and efficient electric power and are committed to customer satisfaction.
ACTION PLAN POWER SUPPLY Upgrade Continuous Emissions Monitoring Analyzers.
Upgrade Combustible Gas Detection to ensure safety.
Optimize the workforce, dispatching of internal generation sources, and maintenance and capital expenditures to reflect the changing market supplied power prices.
BROADBAND
To provide broadband services to HBPW and City departments and to customers throughout the local community that is cost effective and reliable.
• To continue to expand the broadband distribution system working with the business community.
ELECTRIC TRANSMISSION & DISTRIBUTION
To generate and maintain the electric transmission and distribution systems to ensure a superior level of reliability to our customers.
To continue to improve the ability of our employees to respond promptly and effectively to problems affecting our customers.
To replace Breakers 188 and 388 at the Black River Substation to increase reliability.
To upgrade Circuit riser protection from wildlife to decrease power outages.
Upgrade various distribution circuits to provide reliable distribution to new commercial enterprises.
-344-
UTILITY SERVICES
HOLLAND BOARD OF PUBLIC WORKS - ELECTRIC FUND
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
ELECTRIC PRODUCTION AND DISTRIBUTION
Peak kW 220.8 221.0 230.0 230.0Total Number of Customers 28,208 28,345 28,476 28,500kWh Sales Total 1,049,754,679 1,074,861,581 1,138,320,134 1,101,575,549Revenue per unit 0.09501 0.09763 0.09792 0.09972Cost per unit 0.07699 0.00727 0.07124 0.07776Res. Avg.usage - kWh per month 600.1 595.7 631.6 608.5
KWH SALES
Residential 170,027,264 169,635,521 180,885,317 174,522,942Commercial 324,327,100 322,678,893 329,234,560 325,697,786Industrial 551,287,537 578,948,079 624,601,169 597,755,732Street Lighting 4,112,778 3,599,088 3,599,088 3,599,089Total 1,049,754,679 1,074,861,581 1,138,320,134 1,101,575,549
FY-17 Projected FY-18 Projected PERCENT DIFFERENCECOST COST COST
MWH COST MWH MWH COST MWH MWH COST MWH
ENERGY
JDY - - - - - - 0.00% 0.00% 0.00%Holland Energy Pa 143,007 3,725,080 - 609,005 15,643,390 25.69 PurchasesRenewable 141,260 9,006,424 63.76 146,188 9,219,317 63.06 3.49% 2.36% -1.09%Non-Renewable 428,635 19,428,388 45.33 57,022 2,307,962 40.47 -86.70% -88.12% -10.71%CT #6,7,8,9 25,173 1,877,357 74.58 1,805 82,987 45.98 -92.83% -95.58% -38.35%Belle River 235,903 6,306,088 26.73 207,682 6,588,494 31.72 -11.96% 4.48% 18.68%Campbell 74,277 2,130,258 28.68 79,888 2,488,391 31.15 7.55% 16.81% 8.61%Fremont 18,526 561,901 30.33 19,370 658,169 33.98 4.56% 17.13% 12.03%
Subtotal 1,066,781 43,035,496$ 40.34$ 1,120,960 36,988,710$ 33.00$ 5.08% -14.05% -18.20%
CAPACITY
Belle River 7,553,815 6,516,260 -13.74%Campbell 1,940,932 2,038,614 5.03%Fremont 407,274 486,159 19.37%
TOTAL 1,066,781 52,937,517$ 49.62$ 1,120,960 46,029,743$ 41.06$ 5.08% -13.05% -17.25%
Wor
kloa
d
PERFORMANCE MEASURES
OperationalActivity
-345-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final BPW Board City Mgr
Description Actual Actual Budget Revised Est. Recommend Recommend
FUNDING SOURCES -
Charges for Services 100,816,653$ 106,199,176$ 107,740,361$ 112,767,188$ 111,380,568$ 111,380,568$
Interest & Rents 1,001,438 941,196 420,000 262,933 340,100 340,100
Other (30,771) (696,588) 95,004 99,669 95,004 95,004
Bond Proceeds 165,008,000 77,716,102 - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 266,795,320$ 184,159,886$ 108,255,365$ 113,129,790$ 111,815,672$ 111,815,672$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 6,828,109$ 7,203,963$ 7,798,703$ 7,585,355$ 7,845,816$ 7,845,816$
* Benefits - Incl NonWorking W 3,318,530 4,161,332 2,732,444 3,028,645 3,156,635 3,156,635
* Mandatory Employer Costs 600,501 629,141 703,404 664,820 707,013 707,013
Other Current Expenses -
* Supplies / Maintenance 1,997,916 1,634,326 3,312,577 2,875,407 4,110,664 4,110,664
* Contractual 2,377,300 2,933,151 3,667,412 3,261,941 6,384,557 6,384,557
* Electric Utility Production 57,348,299 54,528,146 47,926,431 53,455,611 47,064,302 47,064,302
* Other 1,914,374 3,024,949 2,097,369 1,833,714 2,000,051 2,000,051
Capital Outlays 104,303,610 121,227,574 42,827,236 44,522,758 6,153,689 6,153,689
Debt Service Payments -
* Principal Maturity Payments - 0 - - 0 - 5,446,245 5,664,245 5,545,545 5,545,545
* Interest & Fee Payments 250 189,500 2,981,528 3,002,373 6,732,366 6,732,366
Transfers Out 5,344,000 5,535,000 5,850,000 5,850,000 6,296,016 6,296,016
Depreciation Expense 6,430,984 6,443,446 10,201,935 9,625,463 15,611,657 15,611,657
TOTAL USES 190,463,873$ 207,510,528$ 135,545,284$ 141,370,332$ 111,608,311$ 111,608,311$
UTILITY SERVICES
BOARD OF PUBLIC WORKS - ELECTRIC UTILITY FUND
- - F U N D I N G S O U R C E S & U S E S - -
( T h i s F u n d C o n t i n u e s O n N e x t P a g e )
-346-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final BPW Board City Mgr
Description Actual Actual Budget Revised Est. Recommend Recommend
INCREASE (DECREASE) 15,627,057$ 20,160,830$ 20,983,562$ 21,946,461$ 11,906,595$ 11,906,595$
ENDING BALANCE -
Net Investment in Capital Assets 87,610,244$ 140,341,503$ 44,522,758$ 44,522,758$ 7,298,689$ 7,298,689$
Designated / Reserved 16,776,204 17,393,755 17,029,994 17,029,994 17,175,185 17,175,185
Undesignated / Unreserved 107,349,472 74,161,492 191,327,560 192,290,459 241,275,932 241,275,932
TOTAL FUND EQUITY 211,735,920$ 231,896,750$ 252,880,312$ 253,843,211$ 265,749,806$ 265,749,806$
INCREASE (DECREASE) (9,942,930)$ (71,597,011)$ 79,094,522$ 77,567,427$ 52,897,896$ 52,897,896$
ENDING BALANCE 117,320,398$ 45,723,387$ 124,817,909$ 123,290,814$ 176,188,710$ 176,188,710$
Personnel Services Total Amount 10,747,140$ 11,994,436$ 11,234,551$ 11,278,820$ 11,709,464$ 11,709,464$
* Full-Time Positions 92.00 93.00 93.00 92.00 92.75 92.75
* Part-Time Positions @ F.T.E. 1.00 1.00 - 0 - 1.00 0.50 0.50
- - W O R K I N G C A P I T A L - -
- - S T A F F I N G - -
- - F U N D E Q U I T Y - -
UTILITY SERVICES
BOARD OF PUBLIC WORKS - ELECTRIC UTILITY FUND
-347-
BOARD OF PUBLIC WORKS UTILITIES SERVICES
WASTEWATER
MISSION STATEMENT
WASTEWATER TREATMENT To ensure that the wastewater treatment plant is adequate to serve the needs of its customers and to support the sustainability and growth of the community at large and; to maintain all facilities to assure optimum performance and longevity, and to operate efficiently to increase the quality of service and reduce the cost of resources used. WASTEWATER COLLECTION To ensure that wastewater collection facilities are adequate to serve the needs of all customers; and to operate efficiently to increase the quality of service and reduce the cost of resources used.
ACTION PLAN
WASTEWATER TREATMENT
To complete Primary Clarifier Improvements.
To install new waste activated sludge pumps in the west plant.
To replace Disinfection Chemical storage tanks.
To make improvements to efficiently and safely handle the processing of wastewater. WASTEWATER COLLECTION To replace sanitary sewer mains in coordination with City street improvements.
o Southshore Old Orchard to Goldenrod. o 21st Street Van Raalte to Cleveland. o 28th Street
To plan and construct necessary sanitary sewer improvements to meet customer needs.
To make improvements to 16th St and Crescent Lift Stations to upgrade operations and reliability.
-348-
UTILITY SERVICES
HOLLAND BOARD OF PUBLIC WORKS - WASTEWATER FUND
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Total gallons treated (mg) 3,279 3,194 3,680 3,450Total number of customers 12,360 12,454 12,438 12,460CCF Sales (Retail only) 1,591,674 1,598,808 1,623,985 1,653,397Revenue per unit (Retail) 3.574 3.793 3.953 4.10Cost per unit (All units) 2.288 2.378 2.343 2.550Residential. Avg. usage - CCF per month 5.1 4.9 5.0 5.0CCF Sales (Wholesale) 2,172,804 2,213,189 2,244,444 2,244,444Revenue per unit (Wholesale) 1.183 1.199 1.224 1.056
CCF Sales
Residential 646,048 628,844 628,884 628,884Commercial 681,970 686,826 701,768 701,768Industrial 263,656 283,138 293,333 322,745Wholesale 2,172,804 2,213,189 2,244,444 2,244,444
Total 3,764,478 3,811,997 3,868,429 3,897,841
PERFORMANCE MEASURES
Wor
kloa
d
-349-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final BPW Board City Mgr
Description Actual Actual Budget Revised Est. Recommend Recommend
FUNDING SOURCES -
Charges for Services 10,305,015$ 10,852,692$ 10,862,683$ 11,189,327$ 11,396,322$ 11,396,322$
Interest & Rents 37,496 69,733 27,972 64,849 33,000 33,000
Other 2,125,358 7,351,105 267,271 896,434 2,957,213 2,957,213
Bond Proceeds 11,555,075 - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 24,022,944$ 18,273,530$ 11,157,926$ 12,150,610$ 14,386,535$ 14,386,535$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 2,059,588$ 2,007,322$ 2,248,355$ 2,142,616$ 2,286,076$ 2,286,076$
* Benefits - Incl NonWorking Wage 922,784 1,235,153 752,239 909,227 975,554 975,554
* Mandatory Employer Costs 189,604 183,861 207,944 197,578 213,770 213,770
Other Current Expenses -
* Supplies / Maintenance 727,513 1,095,620 846,184 807,820 780,535 780,535
* Contractual 331,888 324,946 420,961 292,121 364,861 364,861
* Wastewater Utility Production 2,232,170 2,572,708 2,296,065 2,235,770 2,633,812 2,633,812
* Other 176,646 188,771 290,753 175,319 231,704 231,704
Capital Outlays 6,659,850 16,280,655 4,727,682 13,496,398 4,985,166 4,985,166
Debt Service Payments -
* Principal Maturity Payments - 0 - - 0 - 635,116 - 0 - - 0 - - 0 -
* Interest & Fee Payments 72,463 75,998 238,221 156,441 287,590 287,590
Transfers Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Depreciation Expense 1,974,058 1,943,444 2,878,823 3,060,233 3,759,915 3,759,915
TOTAL USES 15,346,564$ 25,908,478$ 15,542,343$ 23,473,523$ 16,518,983$ 16,518,983$
( T h i s F u n d C o n t i n u e s O n N e x t P a g e )
UTILITY SERVICES
- - F U N D I N G S O U R C E S & U S E S - -
BOARD OF PUBLIC WORKS - WASTEWATER UTILITY FUND
-350-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final BPW Board City Mgr
Description Actual Actual Budget Revised Est. Recommend Recommend
INCREASE (DECREASE) 3,781,155$ 8,645,707$ 978,381$ 2,173,485$ 2,852,718$ 2,852,718$
ENDING BALANCE -
Net Investment in Capital Assets 40,084,283$ 47,326,548$ 13,496,398$ 13,496,398$ 5,001,625$ 5,001,625$
Designated / Reserved 5,358,054 5,663,952 3,643,246 3,643,246 3,724,936 3,724,936
Undesignated / Unreserved 8,634,706 9,732,250 46,561,487 47,756,591 59,022,392 59,022,392
FUND EQUITY - END OF YEAR 54,077,043$ 62,722,750$ 63,701,131$ 64,896,235$ 67,748,953$ 67,748,953$
INCREASE (DECREASE) 2,103,947$ (13,239,667)$ 34,345,262$ 27,588,176$ 10,040,550$ 10,040,550$
ENDING BALANCE 13,111,737$ (127,930)$ 34,217,332$ 27,460,246$ 37,500,796$ 37,500,796$
Personnel Services Total Amount 3,171,976$ 3,426,336$ 3,208,538$ 3,249,421$ 3,475,400$ 3,475,400$
* Full-Time Positions 44.00 43.00 44.00 44.00 45.40 45.40
- - W O R K I N G C A P I T A L - -
- - S T A F F I N G - -
- - F U N D E Q U I T Y - -
UTILITY SERVICES
BOARD OF PUBLIC WORKS - WASTEWATER UTILITY FUND
-351-
BOARD OF PUBLIC WORKS UTILITIES SERVICES
WATER
MISSION STATEMENT
WATER TREATMENT To ensure that water plant facilities are adequate to serve the needs of all customers and to support the sustainability and growth of the community; to maintain facilities to achieve optimum performance and longevity; and to operate efficiently to increase the quality of service and reduce the cost of resources used. WATER TRANSMISSION AND DISTRIBUTION To ensure that water distribution facilities are adequate to serve the needs of all customers; to maintain facilities to achieve optimum performance and longevity; and to operate efficiently to increase the quality of service.
ACTION PLAN
WATER TREATMENT
To continue the development of a long-range plan for future water supply capacity.
To ensure compliance with all aspects of the Safe Drinking Water Act and other pertinent environmental and safety regulations.
To rebuild or replace various aging equipment to provide more efficient production of water.
To rebuild or replace aging Plant control and monitoring systems to ensure optimum water quality for our customers
WATER TRANSMISSION AND DISTRIBUTION
To replace water mains in coordination with City street improvements:
- Southshore Old Orchard - Allen.
- 32nd St.
- 28th, Pine to Lincoln
- 36th St. Transmission Main and Valve Improvements.
To plan and construct necessary water main improvements to meet customer needs.
Replace Hydrants and water meters.
-352-
UTILITY SERVICES
HOLLAND BOARD OF PUBLIC WORKS - WATER FUND
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Peak (MG) 24.953 26,190 26,790 27,050Gallons Treated (MG) 4,089 4,879 4,884 5,129Total number of customers 13,433 13,516 13,409 13,455CCF Sales (Retail only) 2,466,642 2,651,623 2,761,738 3,091,294Revenue per unit (Retail only) 2.529 2.561 2.586 2.504Cost per unit 1.096 0.952 0.913 0.937Residential Avg. usage - CCF per month 7.39 7.76 7.92 7.92CCF Sales (Wholesale) 2,721,056 3,319,686 3,572,814 3,572,814Revenue per unit (Wholesale) 0.718 0.621 0.615 0.609
CCF Sales Residential 947,371 994,473 1,016,364 1,016,364Commercial/Industrial 1,092,524 1,078,298 1,117,519 1,117,519Industrial 426,747 578,852 627,855 957,411Resales 2,721,056 3,319,686 3,572,814 3,572,814
Total 5,187,698 5,971,309 6,334,552 6,664,108
PERFORMANCE MEASURES
Wor
kloa
d
-353-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final BPW Board City Mgr
Description Actual Actual Budget Revised Est. Recommend Recommend
FUNDING SOURCES -
Charges for Services 8,681,466$ 9,316,624$ 9,272,234$ 9,803,931$ 10,389,409$ 10,389,409$
Interest & Rents 55,031 62,482 40,129 44,676 31,500 31,500
Other (69,143) 917,904 100,000 90,084 100,000 100,000
Bond Proceeds - 0 - 130,999 - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 8,667,354$ 10,428,009$ 9,412,363$ 9,938,691$ 10,520,909$ 10,520,909$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 1,619,978$ 1,676,139$ 1,833,393$ 1,746,706$ 1,751,206$ 1,751,206$
* Benefits - Incl NonWorking Wage 769,168 1,038,115 612,611 736,300 769,182 769,182
* Mandatory Employer Costs 155,139 161,084 177,503 165,386 172,955 172,955
Other Current Expenses -
* Supplies / Maintenance 599,168 524,290 548,024 531,060 627,243 627,243
* Contractual 323,590 292,948 396,367 298,013 350,196 350,196
* Water Utility Production 559,504 691,346 668,718 660,626 733,538 733,538
* Other 112,738 120,756 216,366 144,562 183,993 183,993
Capital Outlays 2,477,459 3,562,714 3,836,061 3,904,561 5,490,367 5,490,367
Debt Service Payments -
* Principal Maturity Payments 1,105,650 1,118,263 1,348,205 1,348,205 1,377,931 1,377,931
* Interest & Fee Payments 388,062 410,468 429,657 408,027 395,771 395,771
Transfers Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Depreciation Expense 1,547,628 1,579,412 1,791,048 1,899,910 2,094,483 2,094,483
Amortization Expense - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 9,658,084$ 11,175,535$ 11,857,953$ 11,843,356$ 13,946,865$ 13,946,865$
UTILITY SERVICES
BOARD OF PUBLIC WORKS - WATER UTILITY FUND
- - F U N D I N G S O U R C E S & U S E S - -
( T h i s F u n d C o n t i n u e s O n N e x t P a g e )
-354-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final BPW Board City Mgr
Description Actual Actual Budget Revised Est. Recommend Recommend
INCREASE (DECREASE) 2,592,379$ 3,802,452$ 2,738,676$ 3,348,101$ 3,442,342$ 3,442,342$
ENDING BALANCE -
Net Investment in Capital Assets 23,684,927$ 26,804,501$ 3,904,651$ 3,904,651$ 5,490,367$ 5,490,367$
Designated / Reserved 2,165,763 2,299,387 7,957,305 7,957,305 9,346,610 9,346,610
Undesignated / Unreserved 8,750,712 9,299,966 29,280,574 32,628,675 33,095,996 33,095,996
TOTAL FUND EQUITY 34,601,402$ 38,403,854$ 41,142,530$ 44,490,631$ 47,932,973$ 47,932,973$
INCREASE (DECREASE) (508,279)$ (2,421,312)$ 16,587,390$ 17,237,177$ (4,306,494)$ (4,306,494)$
ENDING BALANCE 4,547,659$ 2,126,347$ 18,713,737$ 19,363,524$ 15,057,030$ 15,057,030$
Personnel Services Total Amount 2,544,285$ 2,875,338$ 2,623,507$ 2,648,392$ 2,693,343$ 2,693,343$
* Full-Time Positions 36.00 37.00 36.00 36.00 37.85 37.85
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
- - S T A F F I N G - -
UTILITY SERVICES
BOARD OF PUBLIC WORKS - WATER UTILITY FUND
-355-
FY-2016 FY-2017 FY-2017 FY-2018Final Approved Final Board
Description Actual Budget Revised Est. RecommendFuel & Purchased Power 54,209,729 47,422,205 52,937,517 46,029,742Wages & Benefits 17,688,746 16,862,570 16,617,937 17,610,237Interest on Bonds 675,967 3,649,407 3,566,841 7,415,727Contribution to City 5,535,000 5,850,000 5,850,000 6,296,016Depreciation 10,385,956 14,871,806 14,585,606 21,466,055Remaining Expenses 12,762,697 15,579,048 14,297,091 19,813,684
Total BPW 101,258,095 104,235,036 107,854,992 118,631,461
Detail of Remaining Expenses Maintenance Supplies / Services 2,371,043 3,278,925 3,151,546 4,100,822 Property / Liability Insurance 894,135 1,293,603 1,088,334 1,780,317 Chemicals - WWTP/ PP/ WTP 1,144,026 1,134,229 1,190,393 1,490,487 Production Electricity - WWTP/ WTP 1,028,469 942,263 952,319 994,134 Bio-Solids Disposal - WWTP 1,057,144 814,000 688,694 1,041,000 Electric Subs O & M 122,593 252,400 237,914 211,500 Computer Software / Service Fees 458,577 540,184 508,810 569,639 Education, Training and Safety 530,131 677,211 625,534 628,394 Flyash Disposal - PP 0 0 0 0 Electric System Supplies / Maintenance 473,399 382,700 344,885 413,700 Legal / Professional / Consulting 492,747 605,304 570,985 517,000 Tree Trimming 722,629 686,129 661,203 650,000 Facilities Electricity 205,679 210,300 215,399 214,300 Other Outside Services 896,923 1,180,732 929,690 3,510,832 Vehicles 271,680 302,288 293,192 272,699 Facilities Gas Heating 63,535 228,301 149,469 87,982 Computer Hardware / Maintenance 119,302 98,200 97,135 92,950 Facilities Expense 130,784 157,842 125,293 220,732 Production Water - WWTP/ PP 75,594 305,000 306,167 648,455 Postage 174,995 199,139 182,465 172,384 Uncollectables 190,059 110,000 103,590 110,000 Other Electric Production - PP 42,285 52,100 43,003 27,850 Conservation Programs - Electric 1,007,872 1,100,000 1,018,732 1,050,000 Operating Permits and Fees 168,099 150,970 122,232 162,521 Advertising 5,702 32,204 19,727 22,800 Telephone 133,372 124,275 131,294 122,639 Business Economic Development 0 75,000 37,500 75,000 Corporate Memberships 155,715 160,399 154,887 162,775 Other Expenses (173,792) 485,350 346,699 462,772 Total Remaining Expenses 12,762,697 15,579,048 14,297,091 19,813,684
SUMMARY OF ALL ORGANIZATIONAL UNITS
BOARD OF PUBLIC WORKS
-356-
FY-2016 FY-2017 FY-2017 FY-2018Final Approved Final Board
Description Actual Budget Revised Est. Recommend
Payroll 5,272,232 5,484,292 5,310,276 5,511,650Benefits 2,721,712 1,705,577 1,586,928 1,644,473 Subtotal 7,993,944 7,189,869 6,897,204 7,156,123
Purchased Power 48,915,800 37,282,434 47,335,080 30,303,365Production and Supplies 5,618,535 10,634,196 6,120,773 16,750,467Other Operating Expense 3,934,177 4,505,793 4,122,752 7,232,849Maintenance Supplies 1,477,893 2,786,581 2,565,623 3,606,686Vehicle Expense 152,338 178,315 194,060 147,857Other Employee Costs 185,018 218,378 226,167 259,137Facilities Expense 90,741 235,249 155,316 161,175 Subtotal 60,374,502 55,840,946 60,719,771 58,461,536
Allocated Labor (473,475) (386,784) (431,178) (236,179)
Subtotal w/ Allocated Labor 67,894,971 62,644,031 67,185,797 65,381,480
Depreciation 6,443,446 10,201,935 9,625,463 15,611,657Bond Issuance Costs 62,091 407Bond Interest Expense 127,409 2,981,528 3,001,966 6,732,366Contribution to the City 5,535,000 5,850,000 5,850,000 6,296,016
Total 80,062,917 81,677,494 85,663,226 94,021,519
SUMMARY BY ORGANIZATIONAL UNIT
BOARD OF PUBLIC WORKS - ELECTRIC
-357-
FY-2016 FY-2017 FY-2017 FY-2018Final Approved Final Board
Description Actual Budget Revised Est. Recommend
Payroll 1,433,395 1,534,553 1,508,983 1,629,042Benefits 825,139 533,678 512,732 569,869 Subtotal 2,258,534 2,068,231 2,021,715 2,198,911
Production and Supplies 2,574,514 2,293,093 2,235,770 2,631,029Maintenance Supplies 771,450 487,330 494,929 451,930Other Operating Expense 288,564 340,570 199,343 272,320Facilities Expense 158,082 180,610 168,771 177,770Vehicle Expense 50,318 53,870 45,954 52,670Other Employee Costs 33,303 43,134 34,989 51,428
Subtotal 3,876,231 3,398,607 3,179,756 3,637,147
Allocated Labor (1,243) (15,347) (8,038) (15,347)
Subtotal w/ Allocated Labor 6,133,522 5,451,491 5,193,433 5,820,711
Depreciation 1,943,444 2,878,823 3,060,233 3,759,915Bond Issuance Costs 39,340 0 0 0Interest Expense 36,658 238,221 156,441 287,590
Total 8,152,964 8,568,535 8,410,107 9,868,216
SUMMARY BY ORGANIZATIONAL UNIT
BOARD OF PUBLIC WORKS - WASTEWATER
-358-
FY-2016 FY-2017 FY-2017 FY-2018Final Approved Final Board
Description Actual Budget Revised Est. Recommend
Payroll 1,199,353 1,217,565 1,227,264 1,208,316Benefits 700,924 426,076 406,151 436,200 Subtotal 1,900,277 1,643,641 1,633,415 1,644,516
Production and Supplies 692,853 666,184 660,626 731,251Maintenance Supplies 416,579 356,246 394,005 380,531Other Operating Expense 219,397 302,002 231,042 281,682Facilities Expense 105,282 123,347 120,414 118,829Vehicle Expense 45,437 43,541 31,329 46,346Other Employee Costs 33,555 32,428 23,991 34,377 Subtotal 1,513,103 1,523,748 1,461,407 1,593,016
Allocated Labor (136,752) (93,977) (105,606) (15,973)
Subtotal w/ Allocated Labor 3,276,628 3,073,412 2,989,216 3,221,559
Depreciation 1,579,412 1,791,048 1,899,910 2,094,483Bond Issuance Costs 14,055Interest Expense 396,413 429,657 408,027 395,771
Total 5,266,508 5,294,117 5,297,153 5,711,813
SUMMARY BY ORGANIZATIONAL UNIT
BOARD OF PUBLIC WORKS - WATER
-359-
FY-2016 FY-2017 FY-2017 FY-2018Final Approved Final Board
Description Actual Budget Revised Est. Recommend
Payroll 4,450,327 4,782,595 4,962,711 5,097,050Benefits 1,696,747 1,675,217 1,648,345 1,781,992 Subtotal 6,147,074 6,457,812 6,611,056 6,879,042
Other Operating Expense 654,395 1,162,585 859,837 1,189,600Office Supplies 227,252 273,705 243,186 244,965Other Employee Costs 278,256 383,280 357,768 283,478Facilities Expense 179,266 185,829 176,954 187,879Maintenance Supplies 265,846 205,981 214,486 219,981Vehicle Expense 23,588 26,556 21,849 25,826 Subtotal 1,628,603 2,237,936 1,874,080 2,151,729
Allocated Labor 28 (858) (630) (858)
Total 7,775,705 8,694,890 8,484,506 9,029,913
101,258,094 104,235,036 107,854,992 118,631,461
AllocationsElectric Fund 61.04% 66.20% 66.20%Wastewater Fund 20.52% 15.30% 15.30%Water Fund 18.44% 18.50% 18.50%
Contingencies (10% by Fund)Electric Fund 9,990,909Wastewater Fund 707,857Water Fund 1,153,382
SUMMARY BY ORGANIZATIONAL UNIT
BOARD OF PUBLIC WORKS - ADMINISTRATIVE & GENERAL
-360-
INTERNAL SERVICES
INTRODUCTION
Geographic Information
System (GIS)
Computers & Networks
TECHNOLOGY SERVICES FISCAL SERVICES
Photocopying
INTERNAL SERVICE FUNDS
Communications System
Automated Postage
Fuel Dispensing System
Risk Management
GROUP MISSION STATEMENT Internal Service Funds are maintained for the purpose of accounting for the financing of services provided by one department or agency to other departments or agencies of the city, or to other governmental units, on a cost-reimbursement basis. The overall objective of this group is to accurately account for such transactions, and to record revenues and expenditures in a fair an accurate manner, and to provide quality equipment for employees to use in carrying out their responsibilities.
GROUP ORGANIZATIONAL STRUCTURE
-361-
INTERNAL SERVICES
$- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000
Us
es
Do
lla
rsTotal Uses by Departments $8,624,685
Charges for Services20.3%
Interest & Rents0.4%Transfers In
1.8%
Other (Incl. Premiums)77.5%
Funding Sources
Working Wages3.5% Benefits &
NonWorking Wages2.2% Mandatory Employer
Costs0.3%
Other (Incl Insurance Claims/Prem)
78.0%
Contractual0.6%
Suppl/Maint.12.1%
Depreciation1.3%
Capital Outlay2.0%Funding Uses
-362-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUND TYPES - Internal Service 7,390,180$ 7,573,610$ 8,336,707$ 8,204,197$ 8,674,893$ 8,624,685$
FUNDING SOURCES -
Charges for Services 1,440,260$ 1,224,202$ 1,680,090$ 1,452,090$ 1,696,150$ 1,738,150$
Interest & Rents 22,643 37,636 29,020 35,355 36,430 36,430
Other 5,901,951 6,431,281 6,418,100 6,315,350 6,684,700 6,642,700
Transfers In 100,000 201,600 120,000 120,000 153,000 153,000
TOTAL SOURCES 7,464,854$ 7,894,719$ 8,247,210$ 7,922,795$ 8,570,280$ 8,570,280$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 227,126$ 244,482$ 292,638$ 294,138$ 301,117$ 304,953$
* Benefits - Incl. NonWorking Wages 138,466 133,809 174,401 248,655 189,786 190,909
* Mandatory Employer Costs 18,545 19,715 24,546 25,395 26,371 26,371
Other Current Expenditures -
* Supplies / Maintenance 946,569 678,703 1,051,417 831,200 1,043,300 1,043,300
* Contractual Expenditures 33,134 47,611 57,800 45,150 53,600 53,600
* Other 5,710,501 6,081,551 6,486,987 6,483,359 6,746,719 6,716,552
Capital Outlay 215,104 251,627 163,103 138,900 198,700 173,700
Depreciation Expense 81,735 116,112 88,150 115,300 115,300 115,300
Transfers Out 19,000 - 0 - - 0 - 22,100 - 0 - - 0 -
TOTAL USES 7,390,180$ 7,573,610$ 8,339,042$ 8,204,197$ 8,674,893$ 8,624,685$
Personnel Services Total Amount 384,137$ 398,006$ 491,585$ 568,188$ 517,274$ 522,233$
* Full-Time Positions 3.60 3.60 4.60 4.60 4.60 4.60
* Part-Time Positions @ F.T.E. - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
INTERNAL SERVICES
SUMMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
- - G R O U P S T A F F I N G T O T A L S - -
- - G R O U P F U N D I N G U S E S A C R O S S F U N D S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
-363-
INTERNAL SERVICES
TECHNOLOGY SERVICES
FUND MISSION STATEMENT
The mission of the Technology Services Department is to provide computing and communications technology strategy, as well as effective tools and service, to anticipate and meet the ever changing informational needs of the City.
ACTION PLAN
• Implement ARCGIS server for data distribution and editing, begin to push out data and
applications to City employees and the public via web browser. (December 2017-$10,000)
• Begin moving to Office 365 for office applications hosted in the cloud. (September 2017)
• Upgrade existing backup appliance to new hardware and version. Leverage the FY17 SAN project to improve all backup processes. (November 2017-$25,000)
• Replace Aging Hardware for the New World Financial System. (October 2017-TBD)
• Continue to promote the positive things that happen in the City of Holland through all forms of communication. (ongoing effort)
-364-
INTERNAL SERVICES
TECHNOLOGY SERVICES
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Equipment Maintained:
Servers 42 43 45 37
Desktop & Mobile Computers 280 280 280 279
Printers 75 74 74 80
Surveillance Cameras 121 82 86 92
Help Desk Tickets Addressed 595 591 386 280
City of Holland Website Visitors 742,210 1,146,000 1,250,000 1,300,000
Tax Bills Viewed via Internet 90,318 103,918 100,000 100,000
PERFORMANCE MEASURES
Wor
kloa
d
-365-
INTERNAL SERVICES
TECHNOLOGY SERVICES FUND
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 520,890$ 617,526$ 731,290$ 713,790$ 775,650$ 775,650$
Interest & Rents 465 416 - 0 - 500 500 500
Other (11,059) (2,129) - 0 - - 0 - - 0 - - 0 -
Transfers In 100,000 100,000 120,000 120,000 153,000 153,000
TOTAL SOURCES 610,296$ 715,813$ 851,290$ 834,290$ 929,150$ 929,150$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 203,279$ 218,640$ 265,000$ 266,800$ 278,017$ 278,017$
* Benefits - Incl. NonWorking Wages 95,913 103,790 124,466 123,920 135,350 134,412
* Mandatory Employer Costs 17,170 17,654 23,396 22,745 24,521 24,521
Other Current Expenditures -
* Supplies / Maintenance 191,927 229,519 246,417 237,200 266,850 266,850
* Contractual 4,266 1,819 4,000 2,000 4,000 4,000
* Other 38,567 39,054 42,800 39,000 49,200 49,200
Capital Outlay 110,621 64,003 163,103 138,900 198,700 173,700
Transfers Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Depreciation Expense 79,665$ 98,238$ 80,000$ 100,000$ 100,000$ 100,000$
Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 741,408$ 772,717$ 949,182$ 930,565$ 1,056,638$ 1,030,700$
- - F U N D I N G S O U R C E S & U S E S - -
T h i s F u n d C o n t i n u e s O n N e x t P a g e
-366-
INTERNAL SERVICES
TECHNOLOGY SERVICES FUND
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
INCREASE (DECREASE) (20,491)$ 7,099$ 65,211$ 42,625$ 71,212$ 72,150$
ENDING BALANCE -
Net Investment in Capital Assets 303,844$ 267,480$ 350,583$ 306,380$ 405,080$ 380,080$
Reserved for Asset Replacement 100,000 163,000 100,000 100,000 100,000 100,000
Undesignated / Unreserved 33,379 13,842 58,950 80,567 53,079 79,017
TOTAL FUND EQUITY 437,223$ 444,322$ 509,533$ 486,947$ 558,159$ 559,097$
INCREASE (DECREASE) (1,589)$ (19,537)$ 45,108$ 66,725$ (27,488)$ (1,550)$
ENDING BALANCE 33,379$ 13,842$ 58,950$ 80,567$ 53,079$ 79,017$
Personnel Services Total Amount 316,362$ 340,084$ 412,862$ 413,465$ 437,888$ 436,950$
* Full-Time Positions 3.60 3.60 4.60 4.60 4.60 4.60
* Part-Time Positions @ F.T.E. - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
- - S T A F F I N G - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
T h i s F u n d C o n t i n u e s F r o m P r e v i o u s P a g e
-367-
INTERNAL SERVICES
FUEL DISPENSING FUND
FUND MISSION STATEMENT
To provide for an efficient and environmentally sound fuel dispersion system at the Holland Public School Waverly Road maintenance facility for all City, Macatawa Area Express Transportation Authority and Holland Public Schools vehicles, equipment and school buses.
ACTION PLAN
To maintain the fuel system to meet all environmental requirements.
To continue to build a reserve for equipment replacement from per gallon surcharges assessed.
To provide timely and informational reporting on fuel consumption and charges to all participating departments.
Per gallon overhead charge established at $0.06 throughout FY 18 which will be adjusted to final actual overhead costs at fiscal year end.
Historical actual per gallon overhead charge:
FY 16 $0.060000 FY 15 $0.116667 FY 14 $0.050004 FY 13 $0.056535 FY 12 $0.051511 FY 11 $0.068885 FY 10 $0.057317 FY 09 $0.050585 FY 08 $0.068258 FY 07 $0.035692
-368-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 772,765$ 452,417$ 808,300$ 602,200$ 782,200$ 782,200$
Interest & Rents 1,031 (246) (200) (600) (400) (400)
Transfers In - 0 - 22,100 - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 773,796$ 474,271$ 808,100$ 601,600$ 781,800$ 781,800$
FUNDING USES - 2,335
Personnel Services -
* Salaries & Wages - Working 4,172$ 4,219$ 4,338$ 4,338$ - 0 -$ 3,836$
* Benefits - Incl. NonWorking Wages 2,246 2,271 2,335 - 0 - 2,061
Other Current Expenditures -
* Supplies / Maintenance 722,555 411,180 766,000 561,000 741,000 741,000
* Contractual 862 863 1,800 900 900 900
* Other 9,067 (3,340) 5,487 3,287 3,300 3,133
Capital Outlay 104,483 187,624 - 0 - - 0 - - 0 - - 0 -
Transfers Out - 0 - - 0 - - 0 - 22,100 - 0 - - 0 - Depreciation Expense 1,108 8,387 1,150 8,300 8,300 8,300
TOTAL USES 844,493$ 611,204$ 778,775$ 602,260$ 753,500$ 759,230$
INCREASE (DECREASE) 33,786$ 50,691$ 29,325$ (660)$ 28,300$ 22,570$
ENDING BALANCE -
Net Investment in Capital Assets 118,007$ 297,244$ 296,094$ 288,944$ 280,644$ 280,644$
Undesignated / Unreserved 128,580 34 30,509 7,674 44,274 38,544
TOTAL FUND EQUITY 246,587$ 297,278$ 326,603$ 296,618$ 324,918$ 319,188$
INCREASE (DECREASE) 33,786$ (128,546) 30,475 7,640 36,600 30,870
ENDING BALANCE 128,580$ 34$ 30,509$ 7,674$ 44,274$ 38,544$
Positions: Not Applicable
NOTE: Time of certain positions under staffing for General Fund - Finance and General Fund - Treasurer is charged to this fund.
INTERNAL SERVICES
FUEL DISPENSING FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-369-
INTERNAL SERVICES
POSTAGE SERVICES FUND
FUND MISSION STATEMENT
Provide a centralized and efficient automated postage application system to be used by departments for applying proper postal rates to envelopes and packages which are mailed through the U.S. Postal Service; together with efficient and easy-to-use procedures for departments to record use of the system.
ACTION PLAN
To implement anticipated changes to postal rates in a timely manner.
To deliver the mail to the U.S. Post Office in a timely manner, at least once daily (and whenever feasible, twice daily).
To utilize savings by discounting postage of 1st class mail pieces that are picked up daily by a mailing service courier.
-370-
INTERNAL SERVICES
POSTAGE SERVICES
FY-15 FY-16 FY-17 FY-18Actual Actual Projected Projected
Mail Piece Count
City Hall 33,304 40,394 39,000 40,000
Total 33,304 40,394 39,000 40,000
Total Cost of Postage for All Fund Types $18,674 $22,998 $19,500 $20,500
PERFORMANCE MEASURES
Wor
kloa
d
-371-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 18,675$ 22,998$ 21,500$ 19,500$ 20,500$ 20,500$
Interest & Rents 13 30 20 30 30 30
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 18,688$ 23,028$ 21,520$ 19,530$ 20,530$ 20,530$
FUNDING USES -
Other Current Expenditures -
* Supplies / Maintenance 16,885$ 20,416$ 19,000$ 17,700$ 18,700$ 18,700$
* Other 1,737 1,676 1,800 1,676 1,700 1,700
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 18,622$ 22,092$ 20,800$ 19,376$ 20,400$ 20,400$
INCREASE (DECREASE) 66$ 936$ 720$ 154$ 130$ 130$
ENDING BALANCE -
Designated / Reserves - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 6,753 7,689 8,409 7,843 7,973 7,973
TOTAL FUND EQUITY 6,753$ 7,689$ 8,409$ 7,843$ 7,973$ 7,973$
INCREASE (DECREASE) (88)$ 936$ 720$ 154$ 130$ 130$
ENDING BALANCE 6,753$ 7,689$ 8,409$ 7,843$ 7,973$ 7,973$
Positions: Not Applicable
INTERNAL SERVICES
POSTAGE SERVICES FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-372-
INTERNAL SERVICES
TELEPHONY SERVICES FUND
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 127,930$ 131,261$ 119,000$ 116,600$ 117,800$ 117,800$
Interest & Rents 99 192 100 100 100 100
Other - 0 - (4,371) - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - 79,500 - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 128,029$ 206,582$ 119,100$ 116,700$ 117,900$ 117,900$
FUNDING USES -
Other Current Expenditures -
* Supplies / Maintenance 8,453$ 4,955$ 2,000$ 2,300$ 1,750$ 1,750$
* Contractual - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Other 110,870 120,669 119,800 115,900 115,100 115,100
Capital Outlay - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Depreciation Expense 962$ 9,487$ 7,000$ 7,000$ 7,000$ 7,000$
TOTAL USES 120,285$ 135,111$ 128,800$ 125,200$ 123,850$ 123,850$
INCREASE (DECREASE) 7,744$ 71,471$ (9,700)$ (8,500)$ (5,950)$ (5,950)$
ENDING BALANCE -
Net Investment in Capital Assets 7,496$ 80,128$ 73,128$ 73,128$ 66,128$ 66,128$
Undesignated / Unreserved 23,959 22,798 20,098 21,298 22,348 22,348
TOTAL FUND EQUITY 31,455$ 102,926$ 93,226$ 94,426$ 88,476$ 88,476$
INCREASE (DECREASE) 8,706$ (1,161)$ (2,700)$ (1,500)$ 1,050$ 1,050$
ENDING BALANCE 23,959$ 22,798$ 20,098$ 21,298$ 22,348$ 22,348$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-373-
INTERNAL SERVICES
COMPENSATED ABSENCES FUND
FUND MISSION STATEMENT
Provide funding for expenditures related to annual adjustment of compensated absences for full-time employees that are reported in governmental funds. Compensated absences include:
- Compensatory time
- Payments in lieu of holiday (Fire Union)
- Paid Time Off (Non-Union)
- Unused sick leave payoff (Police Union)
- Vacation (Police and Fire Union)
Mandatory employer costs and pension contribution costs that apply are also financed.
ACTION PLAN
Maintain funding for each of the individual compensated absences as calculated annually at fiscal year-end (June 30).
To stay updated on additional requirements concerning compensated absences, as determined by the Government Accounting Standards Board (GASB).
-374-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Charges for Services 29,712$ 16,106$ 35,000$ 110,000$ 42,000$ 42,000$
TOTAL SOURCES 29,712$ 16,106$ 35,000$ 110,000$ 42,000$ 42,000$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
* Benefits - Incl. NonWorking Wages 29,712 16,106 35,000 110,000 42,000 42,000
* Mandatory Employer Costs - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 29,712$ 16,106$ 35,000$ 110,000$ 42,000$ 42,000$
INCREASE (DECREASE) - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
ENDING BALANCE -
Designated / Reserves - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL FUND EQUITY - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
INCREASE (DECREASE) - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
ENDING BALANCE - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Positions: Not Applicable
INTERNAL SERVICES
COMPENSATED ABSENCES FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-375-
INTERNAL SERVICES
RISK MANAGEMENT
FUND MISSION STATEMENT Provide a comprehensive insurance protection program for City of Holland employees, City owned vehicles and property and indemnification against liability claims; through a combination of self-insurance and commercial insurance policies.
ACTION PLAN
A. Workers Compensation Insurance Fund
Maintain a reserve balance sufficient to meet the cost of commercial premiums and costs associated with claims occurring while the City was self-insured. Premiums are to individual departments/funds using rates provided by the insurance carrier (currently Accident Fund).
Approve a contractual arrangement with the insurance agency and a third party administrator to provide claims services for claims occurring while self-insured.
B. Disability Insurance Fund
Maintain a reserve balance sufficient to meet the cost of short-term disability claims resulting from employee illness or non-occupational injury; within the limitations established by City Council or applicable union contract.
Purchase a commercial insurance policy providing long-term disability coverage for eligible employees beyond the benefit provided by the short-term disability plan.
C. Health and Dental Insurance Fund
Maintain a reserve balance sufficient to meet the costs of health, dental and vision claims incurred by City of Holland, Board of Public Works and Macatawa Area Express Transportation Authority employees, retirees and their family members.
Purchase specific and aggregate stop-loss commercial insurance coverage for health and prescription drug claims.
Continue the contractual arrangement with Priority Health (third-party administrator) to provide health claims services and Delta Dental (third-party administrator) for dental claims services.
Provide a comprehensive wellness program for employees that will help improve their overall health.
D. Vehicle Insurance Fund
Maintain a reserve balance sufficient to meet the cost of commercial premiums and repairs or replacements resulting from damage to self-insured city-owned vehicles. A $200 per vehicle surcharge will continue to be levied to all departments as a means of increasing fund balance. The surcharge will be reduced to $150 for vehicles with physical damage coverage.
Renew a commercial insurance policy by July 2017 that provides: - First-dollar liability protection for personal injury and collision, as well as
catastrophic coverage for damage and/or destruction to multiple vehicles. - Physical damage coverage for fire trucks and other specified vehicles.
-376-
INTERNAL SERVICES
RISK MANAGEMENT
E. Property Insurance Fund
Maintain a reserve balance sufficient to meet the cost of repairs or replacement claims resulting from physical damages to city-owned facilities and equipment, up to the established stop-loss risk retention threshold.
Renew a commercial insurance program by July 2017 that: - Indemnifies for individual claim occurrences, to the extent the established self-
insured retention is exceeded. - Indemnifies for multiple losses in the same fiscal year by establishing an aggregate
threshold, adding protection against the total amount of risk retentions in a single year, regardless of the number of individual property loss occurrences.
F. Liability Insurance Fund
Maintain a reserve balance considered sufficient to meet the potential cost of approved claims resulting from oversight, carelessness, neglect, errors and omissions on the part of the city government officials and employees, up to the established stop-loss threshold.
Renew a commercial insurance program by July 2017 that: - Indemnifies for individual claim occurrences, to the extent the established self-
insured retention is exceeded. - Indemnifies for multiple losses within the same fiscal year by establishing an
aggregate threshold, adding protection against the total amount of risk retentions in a single year, regardless of the number of individual loss occurrences.
Approve a contractual arrangement with the insurance agent and a third-party claims administrator to provide claims services on behalf of the City of Holland.
-377-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Interest & Rents 21,035$ 37,244$ 29,100$ 35,325$ 36,200$ 36,200$
Other 5,883,298 6,421,675 6,383,100 6,205,350 6,642,700 6,642,700
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 5,904,333$ 6,458,919$ 6,412,200$ 6,240,675$ 6,678,900$ 6,678,900$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 19,675$ 21,623$ 23,300$ 23,000$ 23,100$ 23,100$
* Benefits - Incl. NonWorking Wages 10,595 11,642 12,600 12,400 12,436 12,436
* Mandatory Employer Costs 1,375 2,061 1,150 2,650 1,850 1,850
Other Current Expenditures -
* Supplies / Maintenance 6,749 17,745 22,500 15,500 20,000 20,000
* Contractual 28,006 39,817 47,500 39,750 43,700 43,700
* Other 5,550,260 5,923,492 6,317,100 6,323,496 6,577,419 6,547,419
Transfers Out 19,000 - 0 - - 0 - - 0 - - 0 - - 0 -
Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 5,635,660$ 6,016,380$ 6,424,150$ 6,416,796$ 6,678,505$ 6,648,505$
INCREASE (DECREASE) 268,673$ 442,539$ (11,950)$ (176,121)$ 395$ 30,395$
ENDING BALANCE -
Designated / Reserves 15,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
Undesignated / Unreserved 3,740,647 4,168,186 4,156,236 3,992,065 3,992,460 4,022,460 TOTAL FUND EQUITY 3,755,647$ 4,198,186$ 4,186,236$ 4,022,065$ 4,022,460$ 4,052,460$
INCREASE (DECREASE) - - - - - - 427,539$ (11,950)$ (176,121)$ 395$ 30,395$
ENDING BALANCE 3,740,647$ 4,168,186$ 4,156,236$ 3,992,065$ 3,992,460$ 4,022,460$
Positions: Not Applicable
INTERNAL SERVICES
SUMMARY OF RISK MANAGEMENT
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-378-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Interest & Rents 3,438$ 5,082$ 4,600$ 4,850$ 5,100$ 5,100$
Other 332,995 367,530 354,000 364,550 400,300 400,300
TOTAL SOURCES 336,433$ 372,612$ 358,600$ 369,400$ 405,400$ 405,400$
FUNDING USES -
Other Current Expenditures -
* Contractual - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
* Other 312,711 375,899 386,000 385,000 404,300 404,300
Transfers Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 312,711$ 375,899$ 386,000$ 385,000$ 404,300$ 404,300$
INCREASE (DECREASE) 23,722$ (3,287)$ (27,400)$ (15,600)$ 1,100$ 1,100$
ENDING BALANCE -
Designated / Reserves - 0 -$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$
Undesignated / Unreserved 563,262 544,975 517,575 529,375 530,475 530,475
TOTAL FUND EQUITY 563,262$ 559,975$ 532,575$ 544,375$ 545,475$ 545,475$
INCREASE (DECREASE) 23,722$ (18,287)$ (27,400)$ (15,600)$ 1,100$ 1,100$
ENDING BALANCE 563,262$ 544,975$ 517,575$ 529,375$ 530,475$ 530,475$
Positions: Not Applicable
INTERNAL SERVICES
EMPLOYEE WORKERS COMPENSATION INSURANCE FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-379-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Interest & Rents 860$ 1,537$ 1,600$ 1,200$ 1,000$ 1,000$
Other 103,487 110,307 107,000 111,600 112,000 112,000
TOTAL SOURCES 104,347$ 111,844$ 108,600$ 112,800$ 113,000$ 113,000$
FUNDING USES -
Personnel Services -
* Mandatory Employer Costs 1,305$ 1,982$ 1,000$ 2,550$ 1,700$ 1,700$
Other Current Expenditures -
* Other 53,809 116,485 84,000 142,500 109,000 109,000
Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 55,114$ 118,467$ 85,000$ 145,050$ 110,700$ 110,700$
INCREASE (DECREASE) 49,233$ (6,623)$ 23,600$ (32,250)$ 2,300$ 2,300$
ENDING BALANCE -
Designated / Reserves - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 150,870 144,247 167,847 111,997 114,297 114,297
TOTAL FUND EQUITY 150,870$ 144,247$ 167,847$ 111,997$ 114,297$ 114,297$
INCREASE (DECREASE) 49,233$ (6,623)$ 23,600$ (32,250)$ 2,300$ 2,300$
ENDING BALANCE 150,870$ 144,247$ 167,847$ 111,997$ 114,297$ 114,297$
Positions: Not Applicable
INTERNAL SERVICES
EMPLOYEE DISABILITY INSURANCE FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-380-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Interest & Rents 12,109$ 22,675$ 17,100$ 22,000$ 23,000$ 23,000$
Other 5,145,047 5,702,205 5,674,900 5,490,600 5,886,700 5,886,700
TOTAL SOURCES 5,157,156$ 5,724,880$ 5,692,000$ 5,512,600$ 5,909,700$ 5,909,700$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working 19,675$ 21,623$ 23,300$ 23,000$ 23,100$ 23,100$
* Benefits - Incl. NonWorking Wages 10,595 11,642 12,600 12,400 12,436 12,436
* Mandatory Employer Costs 70 79 150 100 150 150
Other Current Expenditures -
* Supplies / Maintenance - 0 - 5,112 4,500 2,500 5,000 5,000
* Contractual 26,665 39,817 46,000 39,750 43,700 43,700
* Other 4,893,743 5,187,729 5,601,600 5,568,996 5,833,319 5,803,319
Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 4,950,748$ 5,266,002$ 5,688,150$ 5,646,746$ 5,917,705$ 5,887,705$
INCREASE (DECREASE) 206,408$ 458,878$ 3,850$ (134,146)$ (8,005)$ 21,995$
ENDING BALANCE -
Designated / Reserves - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 2,148,573 2,607,451 2,611,301 2,473,305 2,465,300 2,495,300
TOTAL FUND EQUITY 2,148,573$ 2,607,451$ 2,611,301$ 2,473,305$ 2,465,300$ 2,495,300$
INCREASE (DECREASE) 206,408$ 458,878$ 3,850$ (134,146)$ (8,005)$ 21,995$
ENDING BALANCE 2,148,573$ 2,607,451$ 2,611,301$ 2,473,305$ 2,465,300$ 2,495,300$
Positions: Not Applicable
INTERNAL SERVICES
EMPLOYEE HEALTH & DENTAL INSURANCE FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-381-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Interest & Rents 1,468$ 2,332$ 1,600$ 2,350$ 2,400$ 2,400$
Other 122,654 106,688 109,400 92,100 94,600 94,600
TOTAL SOURCES 124,122$ 109,020$ 111,000$ 94,450$ 97,000$ 97,000$
FUNDING USES -
Other Current Expenditures -
* Supplies / Maintenance 6,749$ 12,633$ 18,000$ 13,000$ 15,000$ 15,000$
* Other 96,054 81,788 83,000 67,300 69,000 69,000
Transfers Out 19,000 - 0 - - 0 - - 0 - - 0 - - 0 -
Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 121,803$ 94,421$ 101,000$ 80,300$ 84,000$ 84,000$
INCREASE (DECREASE) 2,319$ 14,599$ 10,000$ 14,150$ 13,000$ 13,000$
ENDING BALANCE -
Designated / Reserves - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 256,304 270,903 280,903 285,053 298,053 298,053
TOTAL FUND EQUITY 256,304$ 270,903$ 280,903$ 285,053$ 298,053$ 298,053$
INCREASE (DECREASE) 2,319$ 14,599$ 10,000$ 14,150$ 13,000$ 13,000$
ENDING BALANCE 256,304$ 270,903$ 280,903$ 285,053$ 298,053$ 298,053$
Positions: Not Applicable
INTERNAL SERVICES
VEHICLE INSURANCE FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-382-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Interest & Rents 2,501$ 3,826$ 3,000$ 3,650$ 3,500$ 3,500$
Other 44,556 23,344 24,300 24,200 24,300 24,300
TOTAL SOURCES 47,057$ 27,170$ 27,300$ 27,850$ 27,800$ 27,800$
FUNDING USES -
Personnel Services -
* Salaries & Wages - Working - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
* Benefits - Incl. NonWorking Wages - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Mandatory Employer Costs - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Other Current Expenditures -
* Supplies / Maintenance - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
* Contractual - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Other 49,234 23,077 29,000 29,900 29,000 29,000
Transfers Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 49,234$ 23,077$ 29,000$ 29,900$ 29,000$ 29,000$
INCREASE (DECREASE) (2,177)$ 4,093$ (1,700)$ (2,050)$ (1,200)$ (1,200)$
ENDING BALANCE -
Designated / Reserves - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 383,883 387,976 386,276 385,926 384,726 384,726
TOTAL FUND EQUITY 383,883$ 387,976$ 386,276$ 385,926$ 384,726$ 384,726$
INCREASE (DECREASE) (2,177)$ 4,093$ (1,700)$ (2,050)$ (1,200)$ (1,200)$
ENDING BALANCE 383,883$ 387,976$ 386,276$ 385,926$ 384,726$ 384,726$
Positions: Not Applicable
INTERNAL SERVICES
PROPERTY INSURANCE FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-383-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Interest & Rents 659$ 1,792$ 1,200$ 1,275$ 1,200$ 1,200$
Other 134,559 111,601 113,500 122,300 124,800 124,800
Transfers In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL SOURCES 135,218$ 113,393$ 114,700$ 123,575$ 126,000$ 126,000$
FUNDING USES -
Other Current Expenditures -
* Contractual 1,341$ - 0 -$ 1,500$ - 0 -$ - 0 -$ - 0 -$
* Other 144,709 138,514 133,500 129,800 132,800 132,800
Contingencies - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
TOTAL USES 146,050$ 138,514$ 135,000$ 129,800$ 132,800$ 132,800$
INCREASE (DECREASE) (10,832)$ (25,121)$ (20,300)$ (6,225)$ (6,800)$ (6,800)$
ENDING BALANCE -
Designated / Reserves 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$
Undesignated / Unreserved 237,755 212,634 192,334 206,409 199,609 199,609
TOTAL FUND EQUITY 252,755$ 227,634$ 207,334$ 221,409$ 214,609$ 214,609$
INCREASE (DECREASE) (10,832)$ (25,121)$ (20,300)$ (6,225)$ (6,800)$ (6,800)$
ENDING BALANCE 237,755$ 212,634$ 192,334$ 206,409$ 199,609$ 199,609$
Positions: Not Applicable
INTERNAL SERVICES
LIABILITY INSURANCE FUND
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
- - W O R K I N G C A P I T A L - -
-384-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
489,900.00 605,050.00 589,550.00 639,150.00 639,150.00 49,600.00 57,600.00 57,600.00 52,800.00 52,800.00 29,430.23 21,040.00 21,040.00 38,100.00 38,100.00 10,600.00 10,600.00 10,600.00 10,600.00 10,600.00 37,996.20 37,000.00 35,000.00 35,000.00 35,000.00
159.61 0 700 500 500 255.59 0 -200 0 0
-2,129.10 0 0 0 0 100,000.00 120,000.00 120,000.00 120,000.00 120,000.00
0 0 0 33,000.00 33,000.00 $715,812.53 $851,290.00 $834,290.00 $929,150.00 $929,150.00 $715,812.53 $851,290.00 $834,290.00 $929,150.00 $929,150.00
217,806.38 265,000.00 266,600.00 278,017.00 278,017.00 833.43 0 200 0 0
19,045.36 27,800.00 27,800.00 28,375.00 28,375.00 7,284.92 9,275.00 9,275.00 9,665.00 9,665.00
0 0 0 0 0 202.64 0 0 0 0
47,773.74 56,950.00 56,500.00 65,733.00 64,795.00 3,080.08 3,650.00 3,600.00 4,031.00 4,031.00
321.84 396 370 396 396 19,582.72 24,499.00 24,625.00 25,263.00 25,263.00 1,363.75 1,680.00 1,550.00 1,687.00 1,687.00
72.9 216 200 200 200 5,061.67 0 0 0 0
17,460.30 23,100.00 22,500.00 24,227.00 24,227.00 19.44 83 30 41 41 174.3 213 215 253 253 87.16 200 100 100 100
7,655.87 8,000.00 8,000.00 8,000.00 8,000.00 78,973.71 92,147.00 92,000.00 83,250.00 83,250.00
281.28 250 100 200 200 6,889.73 7,000.00 7,000.00 7,000.00 7,000.00 4,711.48 5,000.00 5,000.00 5,000.00 5,000.00
99,226.41 107,820.00 100,000.00 138,300.00 138,300.00 155.66 0 0 0 0
1,819.05 4,000.00 2,000.00 4,000.00 4,000.00 8,635.72 8,000.00 8,000.00 8,000.00 8,000.00 2,592.00 2,600.00 2,600.00 2,600.00 2,600.00 4,543.13 3,000.00 3,000.00 9,500.00 9,500.00
300 300 300 300 300 6,300.00 6,300.00 6,300.00 6,300.00 6,300.00
14,552.86 15,000.00 15,000.00 15,000.00 15,000.00 1,507.40 2,500.00 2,800.00 2,500.00 2,500.00
622.66 5,000.00 1,000.00 5,000.00 5,000.00 0 100 0 0 0 0 158,103.00 134,500.00 198,700.00 173,700.00
98,237.91 80,000.00 100,000.00 100,000.00 100,000.00 $677,175.50 $918,182.00 $901,165.00 $1,031,638.00 $1,005,700.00
6,261.10 8,000.00 7,000.00 7,000.00 7,000.00 9,950.00 0 0 0 0
15,326.12 18,000.00 18,000.00 18,000.00 18,000.00 0 5,000.00 4,400.00 0 0
$31,537.22 $31,000.00 $29,400.00 $25,000.00 $25,000.00
$708,712.72 $949,182.00 $930,565.00 $1,056,638.00 $1,030,700.00
$715,812.53 $851,290.00 $834,290.00 $929,150.00 $929,150.00
$708,712.72 $949,182.00 $930,565.00 $1,056,638.00 $1,030,700.00 $7,099.81 ($97,892.00) ($96,275.00) ($127,488.00) ($101,550.00)
-131.92 -400 -400 -400 -400 0 200 -200 0 0
-114.3 0 0 0 0
Account Account Description 2015 Actual Amount
Fund 636 - Technology Services
Department 000 - General Revenues460634.1 Technology Charges City Departments 480,200.00
460634.4 Technology Charges Asset Replacement-City Depts 0
460634.5 Technology Charges Capital Outlay Fees-City Depts 0
460634.M Technology Charges Operations/Reserve-MAX 10,600.00
460636 Photocopy Fees General 30,089.84
520665 Investment Income General 474.61
520665.X Investment Income Market Adjustment -10.18
570673 Gain (Loss) on Disposal of Assets -11,058.52
620XFR.244 Transf fr Other Funds From CATV-Public Access TV Fund 100,000.00
620XFR.4M01 Transf fr Other Funds From Municipal Cash Control Fund 0
Department 000 - General Revenues Totals $610,295.75
REVENUE TOTALS $610,295.75
Department 258 - Data Processing710701 Payroll-Regular General 201,608.18
710701.11 Payroll-Regular Compensatory Time 1,671.38
711702 Payroll-Vacation/PTO General 22,762.02
711703 Payroll-Holidays 7,158.10
711704 Payroll-Sick Time 2,292.48
711705 Payroll-Bereavement 0
711716.1 Insurance Health 42,610.72
711716.2 Insurance Dental 2,769.91
711717 Insurance-Life & AD&D 298.28
711718.1 Retirement Contribution MERS 19,557.42
711720 Insurance-Income Protection 1,251.10
711721 Employee Flex Spending Plan 0
711725 Compensated Absences Adjustment -2,786.62
712715 Employer FICA/Medicare Contribution 16,891.14
712723 Unemployment Comp Insurance 88.92
712724 Workers Comp Insurance 190.5
721730 Postage General 46.42
721740 Operating Supplies General 7,299.07
721740.CAP Operating Supplies Controlled Items-Capital Type 48,450.49
721905 Photocopies/In-House Printing General 198.28
721933.CAM Equipment Maintenance Security Cameras 13,952.81
721933.PERI Equipment Maintenance Mtce/Support-No Svc Contract 6,008.66
721933.SOFT Equipment Maintenance Mtce/Support-Software 91,526.19
721934 Office Equipment Maintenance General 0
722806.8 Contractual-Technology Technical Assistance 4,265.70
723850 Communications Telephone 8,971.92
723850.CELL Communications Cellular 2,232.00
723860 Travel, Conf, Seminars General 2,411.96
723910 Commercial Insurance Premiums General 300
723920 Public Utilities General 6,300.00
723943.3 Equipment Rental/Lease Software Rental/Lease 14,376.85
723955 Misc. General 2,161.26
723960 Educ&Training General 1,812.50
723961 Dues & Subscriptions General 0
730977 Machinery & Equipment General 0
760968 Depreciation Expense 79,665.21
Department 258 - Data Processing Totals $606,342.85
Department 887 - Duplicating/Photocopying721740 Operating Supplies General 6,091.34
721740.CAP Operating Supplies Controlled Items-Capital Type 0
721934 Office Equipment Maintenance General 18,354.10
730977 Machinery & Equipment General 0
Department 887 - Duplicating/Photocopying Totals $24,445.44
EXPENSE TOTALS $630,788.29
Fund 636 - Technology Services TotalsREVENUE TOTALS $610,295.75
EXPENSE TOTALS $630,788.29
Fund 636 - Technology Services Totals ($20,492.54)
Fund 642 - Fuel Dispensing
Department 000 - General Revenues520665 Investment Income General -578.29
520665.8 Investment Income Asset Replacement 1,639.75
520665.X Investment Income Market Adjustment -31.37
City of HollandFY 2018 Budget Report
-385-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
22,100.00 0 0 0 0
$21,853.78 ($200.00) ($600.00) ($400.00) ($400.00)
9,709.90 11,000.00 10,000.00 10,000.00 10,000.00
14,263.18 16,000.00 16,000.00 16,000.00 16,000.00
74,531.60 150,000.00 90,000.00 150,000.00 150,000.00
112,607.75 200,000.00 150,000.00 200,000.00 200,000.00
$211,112.43 $377,000.00 $266,000.00 $376,000.00 $376,000.00
2,162.98 2,200.00 2,200.00 2,200.00 2,200.00
3,965.46 4,100.00 4,000.00 4,000.00 4,000.00
40,071.61 100,000.00 40,000.00 60,000.00 60,000.00
12,958.80 25,000.00 15,000.00 20,000.00 20,000.00
$59,158.85 $131,300.00 $61,200.00 $86,200.00 $86,200.00
6,828.51 9,000.00 9,000.00 9,000.00 9,000.00 12,518.95 16,000.00 16,000.00 16,000.00 16,000.00 57,593.25 100,000.00 100,000.00 120,000.00 120,000.00
105,204.18 175,000.00 150,000.00 175,000.00 175,000.00
$182,144.89 $300,000.00 $275,000.00 $320,000.00 $320,000.00
$474,269.95 $808,100.00 $601,600.00 $781,800.00 $781,800.00
4,219.00 4,338.00 4,338.00 0 3,836.00
2,271.00 2,335.00 2,335.00 0 2,061.00 172,196.46 350,000.00 230,000.00 330,000.00 330,000.00 230,770.73 400,000.00 315,000.00 395,000.00 395,000.00
3,807.02 6,000.00 6,000.00 6,000.00 6,000.00 4,404.91 10,000.00 10,000.00 10,000.00 10,000.00
0 900 0 0 0 862.5 900 900 900 900
286 175 175 200 137 350 3,100.00 1,000.00 1,000.00 1,000.00
1,017.47 1,200.00 1,100.00 1,100.00 1,100.00 -5,978.08 0 0 0 0
984 1,012.00 1,012.00 1,000.00 896
8,387.32 1,150.00 8,300.00 8,300.00 8,300.00
$423,578.33 $781,110.00 $580,160.00 $753,500.00 $759,230.00
0 0 22,100.00 0 0
$0.00 $0.00 $22,100.00 $0.00 $0.00
$423,578.33 $781,110.00 $602,260.00 $753,500.00 $759,230.00
$474,269.95 $808,100.00 $601,600.00 $781,800.00 $781,800.00
$423,578.33 $781,110.00 $602,260.00 $753,500.00 $759,230.00
$50,691.62 $26,990.00 ($660.00) $28,300.00 $22,570.00
20,170.15 18,500.00 17,000.00 18,000.00 18,000.00
2,827.57 3,000.00 2,500.00 2,500.00 2,500.00
0 0 0 0 0 25.34 20 30 30 30
4.88 0 0 0 0
$23,027.94 $21,520.00 $19,530.00 $20,530.00 $20,530.00
$23,027.94 $21,520.00 $19,530.00 $20,530.00 $20,530.00
20,170.15 18,500.00 17,000.00 18,000.00 18,000.00
246 500 700 700 700
1,676.28 1,800.00 1,676.00 1,700.00 1,700.00
$22,092.43 $20,800.00 $19,376.00 $20,400.00 $20,400.00
$22,092.43 $20,800.00 $19,376.00 $20,400.00 $20,400.00
$23,027.94 $21,520.00 $19,530.00 $20,530.00 $20,530.00
$22,092.43 $20,800.00 $19,376.00 $20,400.00 $20,400.00
$935.51 $720.00 $154.00 $130.00 $130.00
42,774.73 40,000.00 40,000.00 40,000.00 40,000.00
620XFR.4M01 Transf fr Other Funds From Municipal Cash Control Fund 0
Department 000 - General Revenues Totals $1,030.09
Department 543 - City Fuel Dispensing460627.4 Charges for Services Overhead Charge per Gallon 15,686.45
460627.5 Charges for Services Per Gallon Surcharge 16,609.76
460647.D Sales Sales-Diesel 141,967.94
460647.G Sales Sales-Gasoline 189,833.59
Department 543 - City Fuel Dispensing Totals $364,097.74
Department 544 - Schools Fuel Dispensing460627.4 Charges for Services Overhead Charge per Gallon 4,331.89
460627.5 Charges for Services Per Gallon Surcharge 4,084.32
460647.D Sales Sales-Diesel 63,815.97
460647.G Sales Sales-Gasoline 19,053.47
Department 544 - Schools Fuel Dispensing Totals $91,285.65
Department 545 - MAX Fuel Dispensing460627.4 Charges for Services Overhead Charge per Gallon 15,367.68
460627.5 Charges for Services Per Gallon Surcharge 14,489.49
460647.D Sales Sales-Diesel 115,478.76
460647.G Sales Sales-Gasoline 172,046.29
Department 545 - MAX Fuel Dispensing Totals $317,382.22
REVENUE TOTALS $773,795.70
Department 542 - Dispensing Operations710701.ALLO Payroll-Regular Allocated 4,172.00
711726 Leave & Benefits General 2,246.00
721748.DIES Gasoline & Oil Diesel 321,262.67
721748.GASO Gasoline & Oil Gasoline (Fuel Fund) 380,933.35
721931 Bldg & Grnds Maint General 7,160.00
721933 Equipment Maintenance General 13,198.76
722804 Contractual-Legal General 0
722806.9 Contractual-Technology Purchasing/Admin 862.5
723814.ALLO Computer Costs Computer-Allocated 309
723910 Commercial Insurance Premiums General 3,141.00
723920 Public Utilities General 1,017.00
723955.21 Misc. Inventory Adjustment 3,635.25
723955.ALLO Misc. Overhead-Allocated 965
760968 Depreciation Expense 1,107.76
Department 542 - Dispensing Operations Totals $740,010.29
Department 543 - City Fuel Dispensing920TRN.4M01 Transfers Out Transfer to MCIF 0
Department 543 - City Fuel Dispensing Totals $0.00
EXPENSE TOTALS $740,010.29
Fund 642 - Fuel Dispensing TotalsREVENUE TOTALS $773,795.70
EXPENSE TOTALS $740,010.29
Fund 642 - Fuel Dispensing Totals $33,785.41
Fund 653 - Postage Services
Department 000 - General Revenues460613.3 Miscellaneous Fees Postage Fees 16,342.53
460613.4 Miscellaneous Fees Postage Fees-Mtce/Supply 2,331.28
490692 Miscellaneous General 1.21
520665 Investment Income General 13.02
520665.X Investment Income Market Adjustment -0.31
Department 000 - General Revenues Totals $18,687.73
REVENUE TOTALS $18,687.73
Department 885 - Postage Services721730.METR Postage Metered 16,342.53
721740 Operating Supplies General 541.97
723943 Equipment Rental/Lease General 1,737.33
Department 885 - Postage Services Totals $18,621.83
EXPENSE TOTALS $18,621.83
Fund 653 - Postage Services TotalsREVENUE TOTALS $18,687.73
EXPENSE TOTALS $18,621.83
Fund 653 - Postage Services Totals $65.90
Fund 655 - Telephony Services
Department 000 - General Revenues460641.1 Communications Fees Dept Communications Charges 40,268.45
-386-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
10,683.26 0 0 0 0 21,600.00 22,000.00 22,000.00 23,200.00 23,200.00 56,203.15 57,000.00 54,600.00 54,600.00 54,600.00
179.81 100 100 100 100 11.74 0 0 0 0
-4,371.08 0 0 0 0 79,500.00 0 0 0 0
$206,581.61 $119,100.00 $116,700.00 $117,900.00 $117,900.00
$206,581.61 $119,100.00 $116,700.00 $117,900.00 $117,900.00
126.08 0 0 0 0
4,183.67 1,000.00 1,000.00 750 750
645.23 1,000.00 1,300.00 1,000.00 1,000.00
21,600.00 22,000.00 22,000.00 23,200.00 23,200.00
2,950.13 2,800.00 2,800.00 2,800.00 2,800.00
17,921.75 17,500.00 14,000.00 14,000.00 14,000.00
21,902.85 19,500.00 19,500.00 19,500.00 19,500.00
56,203.15 57,000.00 54,600.00 54,600.00 54,600.00
90.2 1,000.00 3,000.00 1,000.00 1,000.00
9,486.79 7,000.00 7,000.00 7,000.00 7,000.00
$135,109.85 $128,800.00 $125,200.00 $123,850.00 $123,850.00
$135,109.85 $128,800.00 $125,200.00 $123,850.00 $123,850.00
$206,581.61 $119,100.00 $116,700.00 $117,900.00 $117,900.00 $135,109.85 $128,800.00 $125,200.00 $123,850.00 $123,850.00
$71,471.76 ($9,700.00) ($8,500.00) ($5,950.00) ($5,950.00)
16,106.40 35,000.00 110,000.00 42,000.00 42,000.00
$16,106.40 $35,000.00 $110,000.00 $42,000.00 $42,000.00
$16,106.40 $35,000.00 $110,000.00 $42,000.00 $42,000.00
16,106.40 35,000.00 110,000.00 42,000.00 42,000.00
$16,106.40 $35,000.00 $110,000.00 $42,000.00 $42,000.00
$16,106.40 $35,000.00 $110,000.00 $42,000.00 $42,000.00
$16,106.40 $35,000.00 $110,000.00 $42,000.00 $42,000.00
$16,106.40 $35,000.00 $110,000.00 $42,000.00 $42,000.00
$0.00 $0.00 $0.00 $0.00 $0.00
0 0 50 0 0 44,859.00 46,000.00 34,600.00 36,300.00 36,300.00 9,831.00 0 0 0 0
88,786.17 83,000.00 89,900.00 95,000.00 95,000.00 224,053.82 225,000.00 240,000.00 269,000.00 269,000.00
4,010.01 4,600.00 4,850.00 5,100.00 5,100.00
1,071.63 0 0 0 0
$372,611.63 $358,600.00 $369,400.00 $405,400.00 $405,400.00
$372,611.63 $358,600.00 $369,400.00 $405,400.00 $405,400.00
46,054.30 46,000.00 34,600.00 36,300.00 36,300.00
$46,054.30 $46,000.00 $34,600.00 $36,300.00 $36,300.00
$46,054.30 $46,000.00 $34,600.00 $36,300.00 $36,300.00
329,845.00 340,000.00 350,400.00 368,000.00 368,000.00
$329,845.00 $340,000.00 $350,400.00 $368,000.00 $368,000.00
$329,845.00 $340,000.00 $350,400.00 $368,000.00 $368,000.00
$375,899.30 $386,000.00 $385,000.00 $404,300.00 $404,300.00
$372,611.63 $358,600.00 $369,400.00 $405,400.00 $405,400.00
$375,899.30 $386,000.00 $385,000.00 $404,300.00 $404,300.00
($3,287.67) ($27,400.00) ($15,600.00) $1,100.00 $1,100.00
460641.2 Communications Fees Dept Internal Reserve Charge 18,314.16
460641.3 Communications Fees Dept Fiber Use Charges 20,764.00
460641.5 Communications Fees Cellular Phone Charges 48,583.53
520665 Investment Income General 102.3
520665.X Investment Income Market Adjustment -2.8
570673 Gain (Loss) on Disposal of Assets 0
620XFR.244 Transf fr Other Funds From CATV-Public Access TV Fund 0
Department 000 - General Revenues Totals $128,029.64
REVENUE TOTALS $128,029.64
Department 250 - Communications721740.CAP Operating Supplies Controlled Items-Capital Type 0
721933 Equipment Maintenance General 8,175.69
721933.SUP Equipment Maintenance Support Not Covered by Contract 277.34
723921.12 Communications Charges Fiber Use (BPW) 20,764.00
723921.2 Communications Charges Long Distance 2,053.73
723921.4 Communications Charges Monthly Svc-Telephone 18,017.42
723921.6 Communications Charges Pots/Centrex Line Charge 20,197.30
723921.7 Communications Charges Cellular Phone Fees 48,583.53
723955 Misc. General 1,254.55
760968 Depreciation Expense 962
Department 250 - Communications Totals $120,285.56
EXPENSE TOTALS $120,285.56
Fund 655 - Telephony Services TotalsREVENUE TOTALS $128,029.64
EXPENSE TOTALS $120,285.56
Fund 655 - Telephony Services Totals $7,744.08
Fund 666 - Compensated Absences
Department 000 - General Revenues460601 Compensated Absences Fee 29,711.81
Department 000 - General Revenues Totals $29,711.81
REVENUE TOTALS $29,711.81
Department 201 - Finance711725 Compensated Absences Adjustment 29,711.81
Department 201 - Finance Totals $29,711.81
EXPENSE TOTALS $29,711.81
Fund 666 - Compensated Absences TotalsREVENUE TOTALS $29,711.81
EXPENSE TOTALS $29,711.81
Fund 666 - Compensated Absences Totals $0.00
Fund 676 - Workers Comp Insurance
Department 000 - General Revenues490685.2 Recoveries Other Parties 0
490685.3 Recoveries Stop Loss Insurance 56,311.09
490685.5 Recoveries Rebate-Workers Comp Premium 6,410.00
4C0688.BPW Premiums-Insurance BPW 82,482.64
4C0688.CITY Premiums-Insurance City 187,791.36
520665 Investment Income General 3,521.17
520665.X Investment Income Market Adjustment -83.09
Department 000 - General Revenues Totals $336,433.17
REVENUE TOTALS $336,433.17
Department 876 - Self Funded Plan
Division SCB - BPW723911 Insurance Claims - S/I Retention Portion General 34,037.95
Division SCB - BPW Totals $34,037.95
Department 876 - Self Funded Plan Totals $34,037.95
Department 87W - Commercial Insurance
Division PRE - Premium723910 Commercial Insurance Premiums General 278,672.00
Division PRE - Premium Totals $278,672.00
Department 87W - Commercial Insurance Totals $278,672.00
EXPENSE TOTALS $312,709.95
Fund 676 - Workers Comp Insurance TotalsREVENUE TOTALS $336,433.17
EXPENSE TOTALS $312,709.95
Fund 676 - Workers Comp Insurance Totals $23,723.22
Fund 677 - Income Protection Insurance
-387-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
36,346.44 34,000.00 38,000.00 38,000.00 38,000.00
38,507.34 38,000.00 36,800.00 37,000.00 37,000.00
35,453.78 35,000.00 36,800.00 37,000.00 37,000.00
1,252.28 1,600.00 1,200.00 1,000.00 1,000.00
284.69 0 0 0 0
$111,844.53 $108,600.00 $112,800.00 $113,000.00 $113,000.00
$111,844.53 $108,600.00 $112,800.00 $113,000.00 $113,000.00
1,846.02 800 2,150.00 1,500.00 1,500.00 136.32 200 400 200 200
7,326.74 10,000.00 36,600.00 20,000.00 20,000.00 72,817.09 40,000.00 64,900.00 50,000.00 50,000.00
0 0 3,000.00 1,000.00 1,000.00
36,341.27 34,000.00 38,000.00 38,000.00 38,000.00
$118,467.44 $85,000.00 $145,050.00 $110,700.00 $110,700.00
$118,467.44 $85,000.00 $145,050.00 $110,700.00 $110,700.00
$111,844.53 $108,600.00 $112,800.00 $113,000.00 $113,000.00
$118,467.44 $85,000.00 $145,050.00 $110,700.00 $110,700.00
($6,622.91) $23,600.00 ($32,250.00) $2,300.00 $2,300.00
8,404.04 10,000.00 8,000.00 8,000.00 8,000.00
320,397.95 100,000.00 100,000.00 100,000.00 100,000.00
18,031.79 17,100.00 22,000.00 23,000.00 23,000.00
4,643.40 0 0 0 0
$351,477.18 $127,100.00 $130,000.00 $131,000.00 $131,000.00
114,156.40 104,000.00 117,400.00 123,200.00 123,200.00 29,788.37 26,000.00 29,700.00 31,100.00 31,100.00 6,033.51 11,000.00 0 0 0
15,639.01 14,000.00 15,600.00 16,400.00 16,400.00 968,047.27 925,000.00 923,000.00 988,000.00 988,000.00 251,392.46 260,000.00 237,800.00 255,000.00 255,000.00 448,967.53 475,000.00 438,400.00 469,000.00 469,000.00 172,471.37 183,000.00 169,000.00 180,000.00 180,000.00 236,114.98 225,000.00 280,200.00 300,000.00 300,000.00
57,858.02 53,000.00 70,200.00 74,000.00 74,000.00
$2,300,468.92 $2,276,000.00 $2,281,300.00 $2,436,700.00 $2,436,700.00
114,713.73 122,000.00 123,200.00 139,000.00 139,000.00
29,262.93 26,600.00 31,600.00 34,000.00 34,000.00
8,038.62 5,000.00 4,000.00 4,000.00 4,000.00
10,688.60 9,300.00 13,800.00 14,000.00 14,000.00
1,185,669.45 1,310,000.00 1,185,700.00 1,280,000.00 1,280,000.00
300,204.86 305,000.00 299,800.00 323,000.00 323,000.00
343,943.97 370,000.00 358,600.00 384,000.00 384,000.00
129,221.42 125,000.00 134,000.00 144,000.00 144,000.00
143,686.26 160,000.00 186,400.00 200,000.00 200,000.00
36,537.66 37,000.00 47,300.00 51,000.00 51,000.00
$2,301,967.50 $2,469,900.00 $2,384,400.00 $2,573,000.00 $2,573,000.00
133,663.28 130,000.00 160,500.00 170,000.00 170,000.00
25,558.66 25,000.00 29,000.00 31,000.00 31,000.00
164,688.10 165,000.00 147,500.00 158,000.00 158,000.00
48,089.59 49,000.00 48,000.00 51,000.00 51,000.00
$371,999.63 $369,000.00 $385,000.00 $410,000.00 $410,000.00
96,494.34 100,000.00 70,100.00 72,000.00 72,000.00
7,064.34 8,000.00 6,600.00 7,000.00 7,000.00
23,140.00 24,000.00 15,900.00 17,000.00 17,000.00
7,064.34 8,000.00 6,600.00 7,000.00 7,000.00
16,895.59 20,000.00 1,000.00 1,000.00 1,000.00 178,559.02 200,000.00 168,300.00 185,000.00 185,000.00 66,646.85 90,000.00 63,400.00 70,000.00 70,000.00
$395,864.48 $450,000.00 $331,900.00 $359,000.00 $359,000.00
Department 000 - General Revenues4C0688.26 Premiums-Insurance Long Term Disability 35,481.89
4C0688.BPW Premiums-Insurance BPW 35,866.28
4C0688.CITY Premiums-Insurance City 32,139.43
520665 Investment Income General 880.59
520665.X Investment Income Market Adjustment -21.43
Department 000 - General Revenues Totals $104,346.76
REVENUE TOTALS $104,346.76
Department 870 - Income Protection Claims712715 Employer FICA/Medicare Contribution 1,290.48
712724 Workers Comp Insurance 14.67
723911 Insurance Claims - S/I Retention Portion General 0
723911.BPW Insurance Claims - S/I Retention Portion S/I Retention Portion - 18,326.33
723911.CITY Insurance Claims - S/I Retention Portion City 0
723912.07 Insurance Claims/Premiums Long Term Disability 35,481.89
Department 870 - Income Protection Claims Totals $55,113.37
EXPENSE TOTALS $55,113.37
Fund 677 - Income Protection Insurance TotalsREVENUE TOTALS $104,346.76
EXPENSE TOTALS $55,113.37
Fund 677 - Income Protection Insurance Totals $49,233.39
Fund 678 - Health/Dental Insurance
Department 000 - General Revenues490685.1 Recoveries Insurance 36,661.28
490685.3 Recoveries Stop Loss Insurance 219,740.78
520665 Investment Income General 12,408.11
520665.X Investment Income Market Adjustment -299.29
Department 000 - General Revenues Totals $268,510.88
Department 876 - Self Funded Plan
Division SCB - BPW4C0688.03 Premiums-Insurance Employer - Dental 101,062.37
4C0688.06 Premiums-Insurance Employee - Dental 25,053.29
4C0688.32 Premiums-Insurance COBRA 0
4C0688.46 Premiums-Insurance Employee - Vision 14,152.51
4C0688.48 Premiums-Insurance Employer - PPO10 859,504.94
4C0688.49 Premiums-Insurance Employee - PPO10 211,722.33
4C0688.50 Premiums-Insurance Employer - PPO 1 482,152.31
4C0688.52 Premiums-Insurance Employee - PPO 1 169,058.16
4C0688.60 Premiums-Insurance Employer - HSA 149,152.49
4C0688.62 Premiums-Insurance Employee - HSA 37,188.46
Division SCB - BPW Totals $2,049,046.86
Division SCC - City4C0688.03 Premiums-Insurance Employer - Dental 102,489.80
4C0688.06 Premiums-Insurance Employee - Dental 25,968.98
4C0688.32 Premiums-Insurance COBRA 5,478.72
4C0688.46 Premiums-Insurance Employee - Vision 8,790.18
4C0688.48 Premiums-Insurance Employer - PPO10 1,079,865.24
4C0688.49 Premiums-Insurance Employee - PPO10 276,370.40
4C0688.50 Premiums-Insurance Employer - PPO 1 334,983.37
4C0688.52 Premiums-Insurance Employee - PPO 1 131,437.96
4C0688.60 Premiums-Insurance Employer - HSA 78,648.05
4C0688.62 Premiums-Insurance Employee - HSA 19,677.87
Division SCC - City Totals $2,063,710.57
Division SCM - MAX4C0688.48 Premiums-Insurance Employer - PPO10 123,825.30
4C0688.49 Premiums-Insurance Employee - PPO10 20,600.03
4C0688.50 Premiums-Insurance Employer - PPO 1 163,135.09
4C0688.52 Premiums-Insurance Employee - PPO 1 48,235.16
Division SCM - MAX Totals $355,795.58
Division SCR - Retirees4C0688.02 Premiums-Insurance City - Employer Subsidy 114,253.94
4C0688.05 Premiums-Insurance City - Retiree Traditional 7,036.20
4C0688.07 Premiums-Insurance BPW - Employer Subsidy 21,990.00
4C0688.08 Premiums-Insurance BPW - Retiree Traditional 7,059.72
4C0688.32 Premiums-Insurance COBRA 14,972.90
4C0688.65 Premiums-Insurance City - Retiree PPPO 10 183,194.71
4C0688.68 Premiums-Insurance BPW - Retiree PPO 10 69,112.92
Division SCR - Retirees Totals $417,620.39
-388-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
$5,370,300.53 $5,564,900.00 $5,382,600.00 $5,778,700.00 $5,778,700.00
0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00
3,104.00 0 0 0 0
$3,104.00 $0.00 $0.00 $0.00 $0.00
$3,104.00 $0.00 $0.00 $0.00 $0.00
$5,724,881.71 $5,692,000.00 $5,512,600.00 $5,909,700.00 $5,909,700.00
0 900 0 1,000.00 1,000.00 0 1,000.00 500 500 500
950 2,000.00 1,000.00 1,000.00 1,000.00 7,314.00 0 0 0 0
1,200.00 1,500.00 1,500.00 1,500.00 1,500.00
$9,464.00 $5,400.00 $3,000.00 $4,000.00 $4,000.00
47 100 50 100 100
31.86 50 50 50 50
5,112.77 4,500.00 2,500.00 5,000.00 5,000.00
1,950.00 2,000.00 2,000.00 2,000.00 2,000.00
4,962.24 5,000.00 5,000.00 5,000.00 5,000.00
1,775.99 2,000.00 2,000.00 2,000.00 2,000.00
7,314.00 2,000.00 0 2,000.00 2,000.00
0 400 500 500 500
1,700.00 1,700.00 2,000.00 2,000.00 2,000.00
$22,893.86 $17,750.00 $14,100.00 $18,650.00 $18,650.00
4,817.00 7,000.00 4,750.00 5,300.00 5,300.00
$4,817.00 $7,000.00 $4,750.00 $5,300.00 $5,300.00
0 500 0 500 500
$0.00 $500.00 $0.00 $500.00 $500.00
$37,174.86 $30,650.00 $21,850.00 $28,450.00 $28,450.00
15,000.00 16,000.00 15,000.00 16,000.00 16,000.00 0 500 0 500 500
96,789.83 100,000.00 101,200.00 104,000.00 104,000.00 176,290.18 185,000.00 195,000.00 200,000.00 200,000.00
501.31 0 2,100.00 3,000.00 3,000.00
$288,581.32 $301,500.00 $313,300.00 $323,500.00 $323,500.00
21,623.00 23,300.00 23,000.00 23,100.00 23,100.00
11,642.00 12,600.00 12,400.00 12,436.00 12,436.00
15,000.00 16,000.00 15,000.00 16,000.00 16,000.00
0 500 0 0 0
636 700 300 280 280
95,870.10 100,000.00 102,200.00 106,000.00 106,000.00 174,126.58 185,000.00 200,000.00 208,000.00 208,000.00 46,674.72 55,000.00 55,000.00 60,000.00 60,000.00
2.62 0 0 0 0 1,592.78 3,000.00 2,000.00 2,000.00 2,000.00
32,552.52 40,000.00 28,347.00 0 0 453.93 2,000.00 1,000.00 1,000.00 1,000.00
5,013.00 5,400.00 5,300.00 5,339.00 5,339.00
$405,187.25 $443,500.00 $444,547.00 $434,155.00 $434,155.00
4,999.92 5,500.00 5,000.00 5,400.00 5,400.00
26,837.79 30,000.00 25,000.00 26,000.00 26,000.00
30,542.22 35,000.00 31,800.00 34,000.00 34,000.00
$62,379.93 $70,500.00 $61,800.00 $65,400.00 $65,400.00
22,465.49 25,000.00 18,000.00 19,000.00 19,000.00
33,474.90 38,000.00 29,000.00 30,000.00 30,000.00
$55,940.39 $63,000.00 $47,000.00 $49,000.00 $49,000.00
$812,088.89 $878,500.00 $866,647.00 $872,055.00 $872,055.00
Department 876 - Self Funded Plan Totals $4,886,173.40
Department 877 - Wellness
Division WPB - BPW4C0688.34 Premiums-Insurance Employee Fees/Charges 468
Division WPB - BPW Totals $468.00
Division WPC - City4C0688.34 Premiums-Insurance Employee Fees/Charges 2,002.00
Division WPC - City Totals $2,002.00
Department 877 - Wellness Totals $2,470.00
REVENUE TOTALS $5,157,154.28
Department 877 - Wellness
Division WPB - BPW723912.05 Insurance Claims/Premiums Flu Immunizations 0
723912.14 Insurance Claims/Premiums Wellness Programs 2,574.17
723912.15 Insurance Claims/Premiums Fitness Club Passes 1,950.00
723912.16 Insurance Claims/Premiums Wellness Assessments 0
723912.28 Insurance Claims/Premiums Wellness Classes 1,500.00
Division WPB - BPW Totals $6,024.17
Division WPC - City712715 Employer FICA/Medicare Contribution 43.27
712724 Workers Comp Insurance 26.54
721740.CAP Operating Supplies Controlled Items-Capital Type 0
723912.05 Insurance Claims/Premiums Flu Immunizations 2,130.00
723912.14 Insurance Claims/Premiums Wellness Programs 5,355.60
723912.15 Insurance Claims/Premiums Fitness Club Passes 1,779.03
723912.16 Insurance Claims/Premiums Wellness Assessments 1,500.00
723912.19 Insurance Claims/Premiums Hepatitis Immunizations 102.25
723912.28 Insurance Claims/Premiums Wellness Classes 1,515.79
Division WPC - City Totals $12,452.48
Division WTF - Fire Testing722803.11 Contr-Human Resources Wellness Testing 5,236.96
Division WTF - Fire Testing Totals $5,236.96
Division WTP - Police Testing722803.11 Contr-Human Resources Wellness Testing 397.5
Division WTP - Police Testing Totals $397.50
Department 877 - Wellness Totals $24,111.11
Department 879 - Administration
Division ADB - BPW722803.9 Contr-Human Resources Flex Benefits 8,750.00
722804 Contractual-Legal General 36.75
723912.02 Insurance Claims/Premiums Administration Fee 93,249.77
723912.03 Insurance Claims/Premiums Stop Loss Fee 157,421.42
723912.5 Insurance Claims/Premiums Rewards Program 0
Division ADB - BPW Totals $259,457.94
Division ADC - City710701.ALLO Payroll-Regular Allocated 19,675.00
711726 Leave & Benefits General 10,595.00
722803.9 Contr-Human Resources Flex Benefits 8,750.00
722804 Contractual-Legal General 576.5
723814.ALLO Computer Costs Computer-Allocated 576
723912.02 Insurance Claims/Premiums Administration Fee 94,224.97
723912.03 Insurance Claims/Premiums Stop Loss Fee 159,751.39
723912.04 Insurance Claims/Premiums Sales Tax 34,891.27
723912.44 Insurance Claims/Premiums PIP - Partners in Performance 0
723912.45 Insurance Claims/Premiums PCORI Fee 1,574.56
723912.46 Insurance Claims/Premiums Reinsurance Fee 46,053.00
723912.5 Insurance Claims/Premiums Rewards Program 0
723955.ALLO Misc. Overhead-Allocated 4,562.00
Division ADC - City Totals $381,229.69
Division ADM - MAX722803.9 Contr-Human Resources Flex Benefits 2,916.62
723912.02 Insurance Claims/Premiums Administration Fee 28,273.00
723912.03 Insurance Claims/Premiums Stop Loss Fee 28,583.63
Division ADM - MAX Totals $59,773.25
Division ADR - Retiree723912.02 Insurance Claims/Premiums Administration Fee 21,451.86
723912.03 Insurance Claims/Premiums Stop Loss Fee 30,498.28
Division ADR - Retiree Totals $51,950.14
Department 879 - Administration Totals $752,411.02
-389-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
-61,606.89 0 30,675.00 0 0
($61,606.89) $0.00 $30,675.00 $0.00 $0.00
46,506.68 75,000.00 218,000.00 225,000.00 225,000.00
2,840.59 5,000.00 10,700.00 13,000.00 13,000.00
$49,347.27 $80,000.00 $228,700.00 $238,000.00 $238,000.00
566,720.49 690,000.00 504,000.00 550,000.00 550,000.00
159,142.40 200,000.00 164,000.00 180,000.00 180,000.00
$725,862.89 $890,000.00 $668,000.00 $730,000.00 $730,000.00
816,486.88 835,000.00 800,000.00 850,000.00 850,000.00
189,740.25 210,000.00 220,000.00 240,000.00 240,000.00
$1,006,227.13 $1,045,000.00 $1,020,000.00 $1,090,000.00 $1,090,000.00
119,479.89 125,000.00 135,000.00 150,000.00 140,000.00
15,573.24 16,000.00 13,000.00 15,000.00 15,000.00
$135,053.13 $141,000.00 $148,000.00 $165,000.00 $155,000.00
$1,854,883.53 $2,156,000.00 $2,095,375.00 $2,223,000.00 $2,213,000.00
-65,869.75 0 32,798.00 0 0
($65,869.75) $0.00 $32,798.00 $0.00 $0.00
23,429.55 30,000.00 31,000.00 33,000.00 33,000.00
776.96 1,000.00 800 1,000.00 1,000.00
$24,206.51 $31,000.00 $31,800.00 $34,000.00 $34,000.00
549,315.61 500,000.00 600,000.00 640,000.00 625,000.00
77,517.13 100,000.00 80,000.00 85,000.00 85,000.00
$626,832.74 $600,000.00 $680,000.00 $725,000.00 $710,000.00
1,106,896.49 970,000.00 745,000.00 780,000.00 775,000.00
201,960.84 225,000.00 200,000.00 215,000.00 215,000.00
$1,308,857.33 $1,195,000.00 $945,000.00 $995,000.00 $990,000.00
131,217.59 140,000.00 125,000.00 135,000.00 135,000.00
9,254.23 10,000.00 15,000.00 16,000.00 16,000.00
$140,471.82 $150,000.00 $140,000.00 $151,000.00 $151,000.00
$2,034,498.65 $1,976,000.00 $1,829,598.00 $1,905,000.00 $1,885,000.00
-14,336.01 0 7,138.00 0 0
($14,336.01) $0.00 $7,138.00 $0.00 $0.00
123,252.26 120,000.00 240,000.00 264,000.00 264,000.00
37,620.73 40,000.00 47,000.00 52,000.00 52,000.00
$160,872.99 $160,000.00 $287,000.00 $316,000.00 $316,000.00
59,067.35 100,000.00 100,000.00 115,000.00 115,000.00
15,574.28 25,000.00 12,000.00 13,000.00 13,000.00
$74,641.63 $125,000.00 $112,000.00 $128,000.00 $128,000.00
$221,178.61 $285,000.00 $406,138.00 $444,000.00 $444,000.00
-14,336.01 0 7,138.00 0 0
($14,336.01) $0.00 $7,138.00 $0.00 $0.00
251,874.43 285,000.00 350,000.00 370,000.00 370,000.00
64,239.60 70,000.00 58,000.00 61,000.00 61,000.00
$316,114.03 $355,000.00 $408,000.00 $431,000.00 $431,000.00
3,501.22 5,000.00 10,000.00 12,000.00 12,000.00
898.48 2,000.00 2,000.00 2,200.00 2,200.00 $4,399.70 $7,000.00 $12,000.00 $14,200.00 $14,200.00
$306,177.72 $362,000.00 $427,138.00 $445,200.00 $445,200.00
$5,266,002.26 $5,688,150.00 $5,646,746.00 $5,917,705.00 $5,887,705.00
Department 87B - BPW
Division ACR - Accrued Claims723912.01 Insurance Claims/Premiums Estimated Accrued Claim 28,588.04
Division ACR - Accrued Claims Totals $28,588.04
Division HSA - H.S.A. Claims723912.08 Insurance Claims/Premiums Medical 32,101.20
723912.11 Insurance Claims/Premiums Prescription Drug 1,626.00
Division HSA - H.S.A. Claims Totals $33,727.20
Division P01 - PPO 1 Claims723912.08 Insurance Claims/Premiums Medical 722,038.43
723912.11 Insurance Claims/Premiums Prescription Drug 148,313.88
Division P01 - PPO 1 Claims Totals $870,352.31
Division P10 - PPO10 Claims723912.08 Insurance Claims/Premiums Medical 662,982.36
723912.11 Insurance Claims/Premiums Prescription Drug 125,837.53
Division P10 - PPO10 Claims Totals $788,819.89
Division TRA - Traditional Claims723912.12 Insurance Claims/Premiums Dental 107,217.32
723912.25 Insurance Claims/Premiums Vision 9,241.20
Division TRA - Traditional Claims Totals $116,458.52
Department 87B - BPW Totals $1,837,945.96
Department 87C - City
Division ACR - Accrued Claims723912.01 Insurance Claims/Premiums Estimated Accrued Claim 28,392.73
Division ACR - Accrued Claims Totals $28,392.73
Division HSA - H.S.A. Claims723912.08 Insurance Claims/Premiums Medical 27,085.31
723912.11 Insurance Claims/Premiums Prescription Drug 739.39
Division HSA - H.S.A. Claims Totals $27,824.70
Division P01 - PPO 1 Claims723912.08 Insurance Claims/Premiums Medical 382,777.09
723912.11 Insurance Claims/Premiums Prescription Drug 54,983.55
Division P01 - PPO 1 Claims Totals $437,760.64
Division P10 - PPO10 Claims723912.08 Insurance Claims/Premiums Medical 695,562.81
723912.11 Insurance Claims/Premiums Prescription Drug 143,484.38
Division P10 - PPO10 Claims Totals $839,047.19
Division TRA - Traditional Claims723912.12 Insurance Claims/Premiums Dental 129,130.83
723912.25 Insurance Claims/Premiums Vision 9,287.15
Division TRA - Traditional Claims Totals $138,417.98
Department 87C - City Totals $1,471,443.24
Department 87M - MAX
Division ACR - Accrued Claims723912.01 Insurance Claims/Premiums Estimated Accrued Claim 7,581.04
Division ACR - Accrued Claims Totals $7,581.04
Division P01 - PPO 1 Claims723912.08 Insurance Claims/Premiums Medical 189,297.58
723912.11 Insurance Claims/Premiums Prescription Drug 38,366.59
Division P01 - PPO 1 Claims Totals $227,664.17
Division P10 - PPO10 Claims723912.08 Insurance Claims/Premiums Medical 159,621.43
723912.11 Insurance Claims/Premiums Prescription Drug 11,125.02
Division P10 - PPO10 Claims Totals $170,746.45
Department 87M - MAX Totals $405,991.66
Department 87R - Retirees
Division ACR - Accrued Claims723912.01 Insurance Claims/Premiums Estimated Accrued Claim 7,776.35
Division ACR - Accrued Claims Totals $7,776.35
Division P10 - PPO10 Claims723912.08 Insurance Claims/Premiums Medical 380,705.45
723912.11 Insurance Claims/Premiums Prescription Drug 63,299.89
Division P10 - PPO10 Claims Totals $444,005.34
Division TRA - Traditional Claims723912.08 Insurance Claims/Premiums Medical 5,499.73
723912.11 Insurance Claims/Premiums Prescription Drug 1,562.81
Division TRA - Traditional Claims Totals $7,062.54
Department 87R - Retirees Totals $458,844.23
EXPENSE TOTALS $4,950,747.22
-390-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
$5,724,881.71 $5,692,000.00 $5,512,600.00 $5,909,700.00 $5,909,700.00
$5,266,002.26 $5,688,150.00 $5,646,746.00 $5,917,705.00 $5,887,705.00
$458,879.45 $3,850.00 ($134,146.00) ($8,005.00) $21,995.00
50 1,000.00 0 0 0
81,787.89 83,000.00 67,300.00 69,000.00 69,000.00
1,500.00 1,600.00 1,500.00 1,500.00 1,500.00
22,750.00 23,200.00 22,700.00 23,400.00 23,400.00
600 600 600 700 700 1,795.92 1,600.00 2,350.00 2,400.00 2,400.00
536.27 0 0 0 0 $109,020.08 $111,000.00 $94,450.00 $97,000.00 $97,000.00
$109,020.08 $111,000.00 $94,450.00 $97,000.00 $97,000.00
12,632.95 18,000.00 13,000.00 15,000.00 15,000.00
81,787.89 83,000.00 67,300.00 69,000.00 69,000.00
0 0 0 0 0
$94,420.84 $101,000.00 $80,300.00 $84,000.00 $84,000.00
$94,420.84 $101,000.00 $80,300.00 $84,000.00 $84,000.00
$109,020.08 $111,000.00 $94,450.00 $97,000.00 $97,000.00
$94,420.84 $101,000.00 $80,300.00 $84,000.00 $84,000.00
$14,599.24 $10,000.00 $14,150.00 $13,000.00 $13,000.00
425 300 600 300 300
15,935.02 16,500.00 18,300.00 18,600.00 18,600.00
6,984.00 7,500.00 5,300.00 5,400.00 5,400.00
3,057.53 3,000.00 3,650.00 3,500.00 3,500.00 768.02 0 0 0 0
$27,169.57 $27,300.00 $27,850.00 $27,800.00 $27,800.00 $27,169.57 $27,300.00 $27,850.00 $27,800.00 $27,800.00
22,919.02 24,000.00 23,600.00 24,000.00 24,000.00
157.77 5,000.00 6,300.00 5,000.00 5,000.00
$23,076.79 $29,000.00 $29,900.00 $29,000.00 $29,000.00
$23,076.79 $29,000.00 $29,900.00 $29,000.00 $29,000.00
$27,169.57 $27,300.00 $27,850.00 $27,800.00 $27,800.00
$23,076.79 $29,000.00 $29,900.00 $29,000.00 $29,000.00
$4,092.78 ($1,700.00) ($2,050.00) ($1,200.00) ($1,200.00)
490.22 0 0 0 0
111,110.59 113,500.00 122,300.00 124,800.00 124,800.00 1,363.24 1,200.00 1,275.00 1,200.00 1,200.00
428.75 0 0 0 0 $113,392.80 $114,700.00 $123,575.00 $126,000.00 $126,000.00
$113,392.80 $114,700.00 $123,575.00 $126,000.00 $126,000.00
0 1,000.00 0 0 0
0 500 0 0 0
111,110.59 113,500.00 122,300.00 124,800.00 124,800.00
27,401.34 20,000.00 7,500.00 8,000.00 8,000.00
$138,511.93 $135,000.00 $129,800.00 $132,800.00 $132,800.00 $138,511.93 $135,000.00 $129,800.00 $132,800.00 $132,800.00
$113,392.80 $114,700.00 $123,575.00 $126,000.00 $126,000.00
$138,511.93 $135,000.00 $129,800.00 $132,800.00 $132,800.00
($25,119.13) ($20,300.00) ($6,225.00) ($6,800.00) ($6,800.00)
$7,894,718.75 $8,247,210.00 $7,922,795.00 $8,570,280.00 $8,570,280.00
Fund 678 - Health/Dental Insurance TotalsREVENUE TOTALS $5,157,154.28
EXPENSE TOTALS $4,950,747.22
Fund 678 - Health/Dental Insurance Totals $206,407.06
Fund 681 - Vehicle Insurance
Department 000 - General Revenues490685.2 Recoveries Other Parties 1,000.00
4C0688.10 Premiums-Insurance Auto Insurance Premiums 96,054.00
4C0688.16 Premiums-Insurance Ins. Premiums-General Fund 1,350.00
4C0688.20 Premiums-Insurance Ins. Premiums-Veh/Eqp Fund 23,650.00
4C0688.29 Premiums-Insurance Ins. Premiums-Windmill Island 600
520665 Investment Income General 1,508.65
520665.X Investment Income Market Adjustment -40.99
Department 000 - General Revenues Totals $124,121.66
REVENUE TOTALS $124,121.66
Department 867 - Vehicle Damage Claims721939.5 Vehicle Maintenance Vehicle Repairs 6,748.58
723910 Commercial Insurance Premiums General 96,054.00
920TRN.661 Transfers Out Centralized Vehicle/Equipment Fd 19,000.00
Department 867 - Vehicle Damage Claims Totals $121,802.58
EXPENSE TOTALS $121,802.58
Fund 681 - Vehicle Insurance TotalsREVENUE TOTALS $124,121.66
EXPENSE TOTALS $121,802.58
Fund 681 - Vehicle Insurance Totals $2,319.08
Fund 682 - Property Insurance
Department 000 - General Revenues490685.2 Recoveries Other Parties 15,363.74
4C0688.15 Premiums-Insurance Property 20,699.00
4C0688.19 Premiums-Insurance Boiler 8,493.00
520665 Investment Income General 2,557.61
520665.X Investment Income Market Adjustment -56.91
Department 000 - General Revenues Totals $47,056.44
REVENUE TOTALS $47,056.44
Department 868 - Property Damage Claims723910 Commercial Insurance Premiums General 29,192.00
723911 Insurance Claims - S/I Retention Portion General 20,041.43
Department 868 - Property Damage Claims Totals $49,233.43
EXPENSE TOTALS $49,233.43
Fund 682 - Property Insurance TotalsREVENUE TOTALS $47,056.44
EXPENSE TOTALS $49,233.43
Fund 682 - Property Insurance Totals ($2,176.99)
Fund 683 - Liability Insurance
Department 000 - General Revenues490685.2 Recoveries Other Parties 0
4C0688.12 Premiums-Insurance Ins. Premiums-Liability 134,558.75
520665 Investment Income General 695.03
520665.X Investment Income Market Adjustment -35.61
Department 000 - General Revenues Totals $135,218.17
REVENUE TOTALS $135,218.17
Department 869 - General Liability Claims722804 Contractual-Legal General 1,342.10
722804.12 Contractual-Legal Labor Attorney 0
723910 Commercial Insurance Premiums General 134,558.75
723911 Insurance Claims - S/I Retention Portion General 10,151.53
Department 869 - General Liability Claims Totals $146,052.38
EXPENSE TOTALS $146,052.38
Fund 683 - Liability Insurance TotalsREVENUE TOTALS $135,218.17
EXPENSE TOTALS $146,052.38
Fund 683 - Liability Insurance Totals ($10,834.21)
Net Grand Totals
REVENUE GRAND TOTALS $7,464,851.11
-391-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
RecommendAccount Account Description 2015 Actual Amount
City of HollandFY 2018 Budget Report
$7,321,978.29 $8,339,042.00 $8,204,197.00 $8,674,893.00 $8,624,685.00
$572,740.46 ($91,832.00) ($281,402.00) ($104,613.00) ($54,405.00)Net Grand Totals $289,774.40
EXPENSE GRAND TOTALS $7,175,076.71
-392-
CAPITAL PROJECTS
INTRODUCTION
GROUP MISSION STATEMENT
The Capital Projects Group accounts for all the City’s Capital Improvement projects over $25,000. The purpose of this group is to assure the City plans and appropriates funds for maintaining, expanding and constructing new infrastructure and facilities which will assure the City will be a quality place to live, work and play; and can compete as an economic base locally, regionally, nationally and internationally.
GROUP ORGANIZATIONAL STRUCTURE
-393-
CAPITAL PROJECTS
$-
$2,500,000
$5,000,000
Us
es
Do
lla
rsTotal Uses by Project Type $8,210,345
Capital Outlay98.1%
Transfers Out1.9%
Funding Uses
Taxes & Special Assessments
6.6%
Transfers from Other Funds77.9%
Other / Interest & Rents7.1%
Intergovernmental8.4%
Funding Sources
-394-
TOTAL CAPITAL PROJECTS OVERVIEW - ACROSS ALL FUNDS
Smaller capital outlay purchases, such as vehicles, equipment & furniture, which are not consideredas "Capital Projects" are not included in this presentation.
OVERVIEW OF MULTI-YEAR CAPITAL PROJECT BUDGETS
Capital Projects to be Implemented During Fiscal Year 2018
GOVERNMENTAL - TYPE FUNDS
PROPRIETARY - TYPE FUNDS
Municipal Improvements Projects:
Street, Bridge, Signalization, Storm Sewer Projects:
City Share
MDOT, Grants, and Private Share
Sidewalk Improvements Projects
Enterprise - Fund Capital Projects:
See Electric Utility Fund
See Water Utility Fund
See Wastewater Utility Fund
5,515,462
5,001,625
26,026,211$
4,190,435$
3,835,000
-
185,000
7,298,689
Municipal Projects16.1%
Street, Bridge, Signalization Projects
14.7%Electric Fund Projects
28.1%
Water Fund Projects21.2%
Sidewalk Projects0.7%
Wastewater Fund Projects19.2%
FY-2018 Capital Projects (31.5% General City - 68.5% Utilities)
-395-
CAPITAL PROJECTS
SUMARY OF DEPTS, FUNCTIONS & RELATED FUNDS
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUND TYPES - Capital Projects 5,123,727$ 12,326,366$ 18,570,761$ 24,107,269$ 8,325,435$ 8,210,435$
FUNDING SOURCES -
Taxes & Special Assessments 554,309$ 669,093$ 370,911$ 367,550$ 400,610$ 400,610$
Intergovernmental 1,020,726 469,138 2,391,965 1,425,597 509,962 509,962
Interest & Rents 22,489 52,782 21,203 55,918 11,003 11,003
Other 14,053 2,010,161 4,209,573 738,296 417,000 417,000
Bond Proceeds - 0 - 3,000,000 7,000,000 13,603,266 - 0 - - 0 -
Transfers In 3,960,734 9,986,174 2,673,548 5,808,785 4,698,740 4,723,740
TOTAL SOURCES 5,572,311$ 16,187,348$ 16,667,200$ 21,999,412$ 6,037,315$ 6,062,315$
FUNDING USES -
Other Current Expenditures -
Capital Outlay 5,081,146$ 10,933,653$ 17,083,761$ 23,708,229$ 8,167,435$ 8,052,435$
Transfers Out 42,581 1,392,713 1,487,000 399,040 158,000 158,000
TOTAL USES 5,123,727$ 12,326,366$ 18,570,761$ 24,107,269$ 8,325,435$ 8,210,435$
Positions: Not Applicable
- - G R O U P F U N D I N G U S E S A C R O S S F U N D S - -
- - G R O U P F U N D I N G S O U R C E S & U S E S T O T A L S - -
- - G R O U P S T A F F I N G T O T A L S - -
-396-
CAPITAL PROJECTS
MUNICIPAL CAPITAL IMPROVEMENTS FUND
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes 504,204$ 616,462$ 320,361$ 317,000$ 325,046$ 325,046$
Special Assessments - 0 - - 0 - - 0 - - 0 - 25,000 25,000
Intergovernmental 4,000 37,639 1,156,898 186,897 501,262 501,262
Interest & Rents 21,985 53,138 21,000 55,915 11,000 11,000
Other 13,153 1,733,986 4,209,573 738,296 417,000 417,000
Bond Proceeds - 0 - 3,000,000 7,000,000 13,603,266 - 0 - - 0 -
Transfers In 609,001 1,813,764 1,327,687 2,646,845 763,740 763,740
TOTAL SOURCES 1,152,343$ 7,254,989$ 14,035,519$ 17,548,219$ 2,043,048$ 2,043,048$
FUNDING USES -
Capital Outlay 660,227$ 2,031,338$ 14,451,900$ 19,255,289$ 4,032,435$ 4,032,435$
Transfers Out - 0 - 1,336,800 1,487,000 399,040 158,000 158,000
TOTAL USES 660,227$ 3,368,138$ 15,938,900$ 19,654,329$ 4,190,435$ 4,190,435$
INCREASE (DECREASE) 492,116$ 3,886,851$ (1,903,381)$ (2,106,110)$ (2,147,387)$ (2,147,387)$
ENDING BALANCE -
Reserved - Fire Station 254,678$ 472,395$ 592,859$ 718,460$ 934,746$ 934,746$
Reserved - Civic Center - 0 - 1,245,331 - 0 - 1,007,626 - 0 - - 0 -
Assigned - Legacy Projects 1,093,112 1,244,001 857,942 1,024,001 615,980 856,001
Undesignated / Unreserved 1,129,257 3,402,171 3,009,716 1,507,701 559,675 319,654
TOTAL FUND EQUITY 2,477,047$ 6,363,898$ 4,460,517$ 4,257,788$ 2,110,401$ 2,110,401$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D E Q U I T Y - -
- - F U N D I N G S O U R C E S & U S E S - -
-397-
FY-2018 FY-2019 FY-2020 FY-2021 FY-2022Proposed Potential Potential Potential Potential
Reserved:- Fire Station Renovation 718,460 934,746 1,106,358 1,183,402 - - Civic Center Place 1,007,626 - - - -
Assigned - Legacy Funds 1,024,001 856,001 446,001 446,001 446,001 Unassigned 1,507,701 319,654 14,589 (661,277) (1,982,933)
Total 4,257,788 2,110,401 1,566,948 968,126 (1,536,932)
PROPERTY TAX & ASSESSMENTS:General Millage 58,760 59,935 61,134 62,357 351,841 Fire Station Renovation Millage 266,286 271,612 277,044 282,585 - Personal Property Tax Reimbursement 36,262 30,000 30,000 30,000 30,000 Assessment - Snowmelt College 7th-8th 25,000 - - - - Assessment - Washington Blvd LED - 12,000 12,000 12,000 12,000
GRANTS:MI DNR - DeGraaf Nature Center 165,000 - - - - MI DNR - Street Ends 50,000 50,000 50,000 50,000 - MI DNR - Lakeview Park - - - 200,000 - Coastal Zone Kayak ADA Kollen 50,000 - - - - Passport-Dog Park 75,000 - - - - Tree Grant 100,000 - - - - Recreation - Various 25,000 25,000 25,000 - 25,000 Macatawa Greenway - - - 250,000 -
BONDS:Fire Station Renovation - - 4,200,000 -
Parking Deck (West 9th Street) - - 6,000,000 - - Smallenburg Recreation Center (3 Gym) - - - 10,000,000 -
PRIVATE DONATIONS:Civic Center Furniture 167,000 167,000 - - - Civic Center Major Donor 250,000 - - - -
TRANSFERS IN FROM:BPW - Dividend 400,000 400,000 400,000 400,000 400,000 BPW - Dividend Holland Energy Fund 273,740 270,000 270,000 270,000 270,000
Downtown Development Authority 40,000 35,000 - - - General Fund - 275,000 275,000 275,000 275,000
MUNICIPAL CAPITAL PROJECTS
FIVE YEAR PROJECTION SUMMARY
- - E S T I M A T E D B E G I N N I N G F U N D B A L A N C E A T J U L Y 1 - -
- - F I N A N C I N G S O U R C E S - -
-398-
FY-2018 FY-2019 FY-2020 FY-2021 FY-2022Proposed Potential Potential Potential Potential
MUNICIPAL CAPITAL PROJECTS
FIVE YEAR PROJECTION SUMMARY
Investment Income 10,000 10,000 10,000 10,000 10,000 Rent-Agricultural Land Lease 1,000 1,000 1,000 1,000 1,000 Streetscape (TIF) - - 500,000 500,000 -
TOTAL FINANCING SOURCES 1,993,048 1,606,547 7,911,178 16,542,942 1,374,841
MANAGEMENT & ADMINISTRATIVE SERVICES PROJECTS:Special Planning Funds: Waterfront 25,000 25,000 - - - Redevelopment Ready Community Funds 25,000 25,000 - 25,000 - Land Acquisition (via Land Contracts) 25,000 - 25,000 - -
Total 75,000 50,000 25,000 25,000 -
DOWNTOWN PROJECTS:Ice Rink Planning - - - 18,000 - Streetscape Refreshment - - 500,000 500,000 - Parking Deck (West 9th Street) - - 6,000,000 - - Snowmelt Addition - College - 7th-8th 75,000 - - - - Downtown Broadcast System - 50% 25,000 - - - -
Parking and Wayfinding Signage 15,000 10,000 10,000 10,000 - Connections to Waterfront & Kollen Park - 25,000 - - -
Total 115,000 35,000 6,510,000 528,000 -
PUBLIC SAFETY PROJECTS:Downtown Broadcast System - 50% 25,000 - - - - Fire Station Planning/Water Heater 50,000 - 50,000 - - Fire Station Addition/Renovation - 100,000 150,000 6,000,000 - Outdoor Warning Siren Controller 25,000 - - - HPD Roof Replacement - 175,000 - - - Use of Force Video Simulation - - 150,000 - - HPD Building Access Control and Security 33,000 - - - - HPD Boilers 120,000 - - - - Kollen Park Bay Heat and Door Replacement - - 50,000 - - In-Car Video Replacement 190,000 - - - - Shooting Range Renovation/Replacement - 50,000 - - -
Total 418,000 350,000 400,000 6,000,000 -
- - F I N A N C I N G U S E S - -
-399-
FY-2018 FY-2019 FY-2020 FY-2021 FY-2022Proposed Potential Potential Potential Potential
MUNICIPAL CAPITAL PROJECTS
FIVE YEAR PROJECTION SUMMARY
PARKS, RECREATION & TRANSPORTATION SERVICES PROJECTS:WIG - Landscape Plan 15,000 - - - - WIG - Business Plan Completion - 200,000 - 200,000 - WIG - Waterline (Legacy) - 410,000 - - - Window-on-the-Waterfront Renovation 50,000 - - - - Civic Center - Project Manager 220,695 - - - - Civic Center - Construction 1,350,000 - - - - Civic Center - Market Awnings - - - 500,000 - Civic Center - Maintenance - 10,000 25,000 25,000 25,000 Central and Decentralized Splash Pads (3) - - 100,000 200,000 - Transportation Compressor Replacement 14,000 - - - - Sidewalk Repair City Wide 75,000 75,000 100,000 50,000 50,000 DeGraaf Nature Center Entrance Improvement 330,000 - - 45,000 - Dog Parks - West and East Side 75,000 - - - 50,000 City-Wide Tree Planting 50,000 50,000 50,000 50,000 50,000 Lake Macatawa Street Ends 25,000 25,000 - 25,000 25,000 Lakeview Park adj to Laketown Township - - 25,000 300,000 - Moran Park Improvements - 200,000 - - - Kayak Launch ADA Compliant Kollen 100,000 - - - - Kayak Launches - 25,000 25,000 25,000 - Tennis Court Resurfacing - - 50,000 50,000 50,000 VanRaalte Farm Improvements - Legacy 60,000 - - - - Barrier-Free Trail - Van Raalte - Legacy 25,000 - - - - Heinz Boardwalk - New Pier & Dock - - 100,000 - - Kollen Park - Outdoor Performing Facility - - - 100,000 - Historic Signs - Historic District 9,000 - - - - Greenhouse Renovation / Combination 250,000 - - - - Pickle ball Courts - 35,000 - - - Smallenburg Recreation Center Planning - - 150,000 - - Smallenburg Recreation Center (3 Gym) - - - 10,000,000 - Salt Building Roof Replacement 40,000 - - - - Salt Storage Building & Transportation Site 90,000 - - - - Repaving at Transportation Building - 75,000 75,000 75,000 - Leaf Recycling Land/Facility 48th St 25,000 - - - - Baseline Fix It First Costs - Parks 75,000 50,000 50,000 50,000 50,000 Baseline Maintenance Costs Facilities 25,000 25,000 50,000 50,000 50,000 Macatawa Greenway - - - 250,000 -
Total 2,903,695 1,180,000 800,000 11,995,000 350,000
-400-
FY-2018 FY-2019 FY-2020 FY-2021 FY-2022Proposed Potential Potential Potential Potential
MUNICIPAL CAPITAL PROJECTS
FIVE YEAR PROJECTION SUMMARY
COMMUNITY & NEIGHBORHOOD SERVICES PROJECTS:Cappon & Settlers Homes Improvements 5,000 5,000 5,000 5,000 5,000 City Hall Carpet/Chairs/Blinds/Security 50,000 50,000 - - - PASER Rating Model for City buildings 50,000 - - - - Neighborhoods Enhancement Program 50,000 50,000 50,000 50,000 50,000 Museum Repairs 10,000 10,000 10,000 10,000 10,000 Kensington Park Planning - - - 20,000 - City Hall Boiler 60,000 - - - - City Hall Window Mortar Repair - 35,000 - - - Washington Blvd LED Street Lights - - - 120,000 120,000 JDY Waterfront Planning 25,000 - - - - Gateway/Wayfinding Signs & Message Boards 90,000 90,000 90,000 - - Chicago Drive Entryway Streetscape 15,000 - 300,000 - - Holland Heights Neighborhood Initiative - - 50,000 - -
Total 355,000 240,000 505,000 205,000 185,000
COMMUNITY ENERGY STRATEGIES PROJECTS:Contribution to Holland Energy Fund 273,740 295,000 270,000 295,000 270,000
Total 273,740 295,000 270,000 295,000 270,000
TOTAL FINANCING USES 4,140,435 2,150,000 8,510,000 19,048,000 805,000
Reserved:- Fire Station Renovation 934,746 1,106,358 1,183,402 - - - Civic Center Place - - - - -
Assigned - Legacy Funds 856,001 446,001 446,001 446,001 446,001 Unassigned 319,654 14,589 (661,277) (1,982,933) (1,413,092)
Total 2,110,401 1,566,948 968,126 (1,536,932) (967,091)
- - E S T I M A T E D E N D I N G F U N D B A L A N C E A T J U N E 3 0 - -
-401-
CAPITAL PROJECTS
STREET, BRIDGE AND DRAIN PROJECTS
FUND MISSION STATEMENT
To provide a five (5) year construction and financial plan for City capital projects that help preserve or enhance the City’s street system, alleys, and storm drain system; and to assure the City will maintain and expand the street network to serve residential traffic needs; commercial neighborhoods; and a network which will serve existing and provide expansion of the industrial sector of the City.
ACTION PLAN
To plan, design and construct the following street, sidewalk, and storm drainage improvement projects in the 2017 construction season: - South Shore Drive - MDOT M-40 Safety Project / Realignment of 64th Street - Drainage improvements at 29th Street & Ottawa Avenue and 24th Street & Plasman
Avenue. - Planning for Lincoln Avenue project, 32nd Street to US-31 (2018 construction) - Planning for Hope Avenue project, 16th Street to Paw Paw Drive (2018 construction)
To develop a resurfacing program for the summer of 2017 and 2018, using street ratings developed through asset management techniques.
To develop a crack sealing program for the summer of 2017 and 2018, using street ratings developed through asset management techniques.
To identify planning needs for additional projects included in our 5 year streets plan (2019-2022).
Continue implementation of City’s Stormwater Management Master Plan; and to work with County Drain Commissions and Inter-County Drain Boards on identifying issues and sources of funding for significant drainage courses that cross the community.
To develop the next phase of the asphalt pathways and Sidewalk Improvement program to be funded from a .25 mill tax levy for sidewalk improvements. (75,000 in MCIF)
-402-
CAPITAL PROJECTS
STREET, BRIDGE AND DRAIN CAPITAL PROJECTS FUND
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Intergovernmental 1,016,726 431,295 1,230,000 1,230,000 - 0 - - 0 -
Interest & Rents - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Other 900 276,175 - 0 - - 0 - - 0 - - 0 -
Transfers In 3,351,733 8,052,410 1,330,861 3,151,940 3,835,000 3,835,000
TOTAL SOURCES 4,369,359$ 8,759,880$ 2,560,861$ 4,381,940$ 3,835,000$ 3,835,000$
FUNDING USES -
Capital Outlay 4,378,007$ 8,742,706$ 2,560,861$ 4,381,940$ 3,835,000$ 3,835,000$
Transfers Out - 0 - 17,177 - 0 - - 0 - - 0 - - 0 -
TOTAL USES 4,378,007$ 8,759,883$ 2,560,861$ 4,381,940$ 3,835,000$ 3,835,000$
INCREASE (DECREASE) (8,648)$ (3)$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 53,776 53,773 53,773 53,773 53,773 53,773
TOTAL FUND EQUITY 53,776$ 53,773$ 53,773$ 53,773$ 53,773$ 53,773$
Positions: Not Applicable
NOTE: Electric, Water and Wastewater Fund portions of these projects are not included above, but are included in the Utility Services Group.
- - S T A F F I N G - -
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
-403-
Fiscal Year 2017
Actual Fund Balance - July 1, 2016 21,633$ 407,934$ 4,374$ 16,974$ 450,915$
FUNDING SOURCES -
Property Taxation & Assessments - - - 1,433,805 1,433,805
Intergovernmental 3,090,850 450,000 347,600 248,266 4,136,716
Fees 30,000 - - - 30,000
Investment Income 200 4,000 500 2,000 6,700
Transfer from Other Funds
- Cash Assistance Fund-Special Assessments - - - 658,934 658,934
- Brownfield Fund (Cresent Shores) - - - 7,875 7,875
TOTAL SOURCES 3,121,050 454,000 348,100 2,350,880 6,274,030
FUNDING USES -
Trunkline Maintenance 7,000 - - - 7,000
Admin, Engineering & Recordkeeping 19,000 - - - 19,000
Street Maintenance 1,432,375 - - - 1,432,375
Transfer to Other Funds
- MVH Local Street Fund 600,775 - - - 600,775
- Snowmelt Fund 26,074 - - - 26,074
- Sidewalk Improvement Fund 10,000 - - - 10,000
- Street Projects 595,000 178,651 330,000 813,550 1,917,201
- MCIF (Temp Loan for FY-2016) - - - 1,314,700 1,314,700
- CVE Fund (Temp Loan for FY-2016) - - - 200,000 200,000
TOTAL USES 2,690,224 178,651 330,000 2,328,250 5,527,125
Estimated Fund Balance - June 30, 2017 452,459$ 683,283$ 22,474$ 39,604$ 1,197,820$
STREET CAPITAL PROJECTS
FISCAL YEARS JULY 1, 2016 - JUNE 30, 2017
MVH Major Street Fund
Allegan County Road Tax
Fund
Ottawa County Road Tax
Fund
Street Improvement Reserve Fund Total
PROJECTED CASH FLOW
-404-
Fiscal Year 2018
Estimated Fund Balance - July 1, 2017 452,459$ 683,283$ 22,474$ 39,604$ 1,197,820$
FUNDING SOURCES -
Property Taxation & Assessments - - - 1,469,950 1,469,950
Intergovernmental 3,297,500 450,000 350,000 351,706 4,449,206
Fees 32,000 - - - 32,000
Investment Income 1,000 4,000 500 3,000 8,500
Transfer from Other Funds - - - - -
- Brownfield Fund (Cresent Shores) - - - 13,434 13,434
TOTAL SOURCES 3,330,500 454,000 350,500 1,838,090 5,973,090
FUNDING USES -
Trunkline Maintenance 7,000 - - - 7,000
Admin, Engineering & Recordkeeping 20,000 - - - 20,000
Street Maintenance 1,513,825 - - - 1,513,825
Transfer to Other Funds
- MVH Local Street Fund 608,675 - - - 608,675
- SidewalkFund 50,000 - - - 50,000
- Snowmelt Fund 26,856 - - - 26,856
- Street Projects 1,025,000 650,000 350,000 1,810,000 3,835,000
TOTAL USES 3,251,356 650,000 350,000 1,810,000 6,061,356
Estimated Fund Balance - June 30, 2018 531,603$ 487,283$ 22,974$ 67,694$ 1,109,554$
STREET CAPITAL PROJECTS
FISCAL YEARS JULY 1, 2017 - JUNE 30, 2018
PROJECTED CASH FLOW
MVH Major Street Fund
Allegan County Road Tax
Fund
Ottawa County Road Tax
Fund
Street Improvement Reserve Fund Total
-405-
Fiscal Year 2019
Estimated Fund Balance - July 1, 2018 531,603$ 487,283$ 22,974$ 67,694$ 1,109,554$
FUNDING SOURCES - Property Taxation & Assessments - - - 1,506,700 1,506,700 Intergovernmental 3,209,000 450,000 358,750 165,000 4,182,750 Fees 30,000 - - - 30,000 Investment Income 1,000 4,000 500 - 5,500 Transfer from Other Funds - Brownfield Fund (Cresent Shores) - - - 8,000 8,000
TOTAL SOURCES 3,240,000 454,000 359,250 1,679,700 5,732,950
FUNDING USES -Trunkline Maintenance 8,000 - - - 8,000 Admin, Engineering & Recordkeeping 21,500 - - - 21,500 Street Maintenance 1,589,500 - - - 1,589,500
Transfer to Other Funds - - MVH Local Street Fund 639,100 - - - 639,100 - Snowmelt Fund 27,000 - - - 27,000 - Street Projects 850,000 900,000 330,000 1,675,000 3,755,000
TOTAL USES 3,135,100 900,000 330,000 1,675,000 6,040,100
Estimated Fund Balance - June 30, 2019 636,503$ 41,283$ 52,224$ 72,394$ 802,404$
Fiscal Year 2020FUNDING SOURCES -
Property Taxation & Assessments - - - 1,544,400 1,544,400 Intergovernmental 3,300,000 450,000 367,700 165,000 4,282,700 Fees 30,000 - - - 30,000 Investment Income 1,000 1,000 500 - 2,500 Transfer from Other Funds - Brownfield Fund (Cresent Shores) - - - 8,000 8,000
TOTAL SOURCES 3,331,000 451,000 368,200 1,717,400 5,867,600 FUNDING USES -
Trunkline Maintenance 8,000 - - - 8,000 Admin, Engineering & Recordkeeping 22,000 - - - 22,000 Street Maintenance 1,669,000 - - - 1,669,000 Transfer to Other Funds - MVH Local Street Fund 671,100 - - - 671,100
- Snowmelt Fund 27,500 - - - 27,500 - Street Projects 1,150,000 390,000 380,000 1,750,000 3,670,000
TOTAL USES 3,547,600 390,000 380,000 1,750,000 6,067,600
Estimated Fund Balance - June 30, 2020 419,903$ 102,283$ 40,424$ 39,794$ 602,404$
MVH Major Street Fund
Allegan County Road Tax
Fund
STREET CAPITAL PROJECTS
FISCAL YEARS JULY 1, 2018 - JUNE 30, 2020
Ottawa County Road Tax
Fund
Street Improvement Reserve Fund Total
PROJECTED CASH FLOW
-406-
Fiscal Year 2021Estimated Fund Balance - July 1, 2020 419,903$ 102,283$ 40,424$ 39,794$ 602,404$
FUNDING SOURCES - Property Taxation & Assessments - - - 1,583,000 1,583,000 Intergovernmental 3,400,000 450,000 376,900 165,000 4,391,900 Fees 30,000 - - - 30,000 Investment Income 1,000 1,000 500 - 2,500 Transfer from Other Funds - Brownfield Fund (Cresent Shores) - - - 8,000 8,000
TOTAL SOURCES 3,431,000 451,000 377,400 1,756,000 6,015,400 FUNDING USES -
Trunkline Maintenance 8,000 - - - 8,000 Admin, Engineering & Recordkeeping 28,000 - - - 28,000 Street Maintenance 1,752,500 - - - 1,752,500 Transfer to Other Funds - MVH Local Street Fund 704,700 - - - 704,700 - Snowmelt Fund 28,000 - - - 28,000 - Street Projects 1,100,000 500,000 350,000 1,780,000 3,730,000
TOTAL USES 3,621,200 500,000 350,000 1,780,000 6,251,200
Estimated Fund Balance - June 30, 2021 229,703$ 53,283$ 67,824$ 15,794$ 366,604$
Fiscal Year 2022
FUNDING SOURCES - Property Taxation & Assessments - - - 1,622,600 1,622,600 Intergovernmental 3,550,000 450,000 386,300 165,000 4,551,300 Fees 30,000 - - - 30,000 Investment Income 1,000 1,000 500 - 2,500 Transfer from Other Funds - - - - - - Brownfield Fund (Cresent Shores) - - - 8,000 8,000
TOTAL SOURCES 3,581,000 451,000 386,800 1,795,600 6,214,400
FUNDING USES -Trunkline Maintenance 8,000 - - - 8,000 Admin, Engineering & Recordkeeping 28,500 - - - 28,500 Street Maintenance 1,840,100 - - - 1,840,100 Transfer to Other Funds - MVH Local Street Fund 739,900 - - - 739,900 - Snowmelt Fund 29,000 - - - 29,000 - Street Projects 880,000 450,000 400,000 1,775,000 3,505,000
TOTAL USES 3,525,500 450,000 400,000 1,775,000 6,150,500
Estimated Fund Balance - June 30, 2022 285,203$ 54,283$ 54,624$ 36,394$ 430,504$
Street Improvement Reserve Fund Total
MVH Major Street Fund
Allegan County Road Tax
Fund
Ottawa County Road Tax
Fund
PROJECTED CASH FLOW
STREET CAPITAL PROJECTS
FISCAL YEARS JULY 1, 2020 - JUNE 30, 2022
-407-
Projected Costs
Prior Year Costs
MVH Major Street Fund
Allegan Co. Road Tax
Fund
Ottawa Co. Road Tax
Fund
Street Imprvment
Fund TotalRoad and Street Construction:
Summer 2016 Resurfacing Program - 150,000 A - 930,000 A 1,080,000 Summer 2016 Crack Sealing Program - - - 60,000 A 60,000 Retaining Wall Replacement - - - 75,000 A 75,000
South Washington, 32nd to Matt Urban, (4R93-R93-405) 13,651 B - - 13,651 BPWCity ShareTotal Project Cost
Central Avenue, 3rd St - State - - - 287,000 E 287,000 BPW 2,787,000 2,558,985 City Share 3,774,928 3,009,773 Evergreen Commons 435,000 435,000 CFHZ Grant 50,000 50,000 Snowmelt - City 1,010,500 943,082 Snowmelt - Assessments 165,072 165,072 Snowmelt - Loan to City 1,369,000 1,211,418 Snowmelt - BPW 212,000 211,829 Total Project Cost 9,803,500 8,585,159
9th Street, Washington to 8th / Snowmelt Main Extension Phase 2 595,000 E - 330,000 E 279,145 E 1,204,145 Grant Funding 1,230,000 - BPW Share 1,126,541 1,270,859 City Share 787,056 685,342Snowmelt - Assessments 267,205 - Snowmelt - City 249,884 116,602 Snowmelt - BPW Loan to City 2,735,728 1,018,323 Snowmelt - BPW 1,051,093 489,630 Total Project Cost 7,447,507 3,580,756
Lincoln Ave, 16th-24th St, (4R01-R01-414) - - 65,238 B 65,238
MDOT M-40 Safety Project / ROW Acquisition (4R01-R01-435) - 15,000 B - - 15,000
Traffic Study - - - 50,000 B 50,000
Traffic Signal - 16th St & Columbia - - - 96,379 B 96,379 Grant Funding 152,000 - City Share 98,000 1,621 Total Project Cost 250,000 1,621
Drains:
Federal/State Stormwater Regulation Implementation (MACC) - 23,770 A 23,770 Drain Improvements - 176,757 A 176,757
Closed Projects - Waiting for MDOT settlement: 16th St, Waverly - Hoover Blvd (4R01-R01-427) - - 5,000 E 5,000
Total 595,000 178,651 330,000 2,048,289 3,151,940
STREET CAPITAL PROJECTS SUMMARY
Cost of Project City of Holland Funding Source
Proposed New Projects and Projected City Financing
For Fiscal Year July 1, 2016 - June 30, 2017 (2016 Construction Season)
-408-
Projected Costs
MVH Major Street Fund
Allegan Co. Road Tax
Fund
Ottawa Co. Road Tax
Fund
Street Imprvment
Fund Total
Road and Street Construction:
Summer 2017 Resurfacing Program - 150,000 - 900,000 1,050,000 Summer 2017 Crack Sealing Program - 50,000 - 50,000 100,000 2017 Retaining Wall Project 100,000 100,000 2017 Sealcoat Project 65,000 65,000
Shore Shore Drive Reconstruction (2 mi.) 825,000 - 350,000 625,000 1,800,000 BPW 3,600,000 Azalea / H2O Quality Improvement 200,000
City Share 1,600,000 Total Project Cost 5,400,000
9th Street, Washington to 8th / Snowmelt Main Extension Phase - - - 5,000 5,000
MDOT M-40 Safety Project / ROW Acquisition (4R01-435) - 385,000 385,000
6th Street Reconstruction River to Columbia (Design only) - - - 50,000 50,000
16th Street & US-31 Landscaping Improvements - - - 100,000 100,000
Drains:
Federal/State Stormwater Regulation Implementation (MACC) - - - 30,000 30,000 Drain Projects - - - 150,000 150,000
Total 825,000 650,000 350,000 2,010,000 3,835,000
STREET CAPITAL PROJECTS SUMMARY
Proposed New Projects and Projected City Financing
For Fiscal Year July 1, 2017 - June 30, 2018 (2017 Construction Season)
City of Holland Funding Source
-409-
Projected Costs
MVH Major Street Fund
Allegan Co. Road Tax
Fund
Ottawa Co. Road Tax
Fund
Street Imprvment
Fund Total
Road and Street Construction:
Summer 2018 Resurfacing Program - 350,000 - 975,000 1,325,000 Summer 2018 Crack Sealing Program - 50,000 - 50,000 100,000 2018 Retaining Wall Project 100,000 100,000 2018 Sealcoat Project 50,000 50,000
Hope Avenue, 16th to Paw Paw (0.63 mi.) 500,000 - 330,000 620,000 1,450,000 Assessments 50,000 BPW 500,000 City Share 1,400,000 Total Project Cost 1,950,000
Lincoln Avenue, 32nd to US-31 bike lanes (0.53 mi.) - 450,000 100,000 550,000 CMAQ Grant Funds 168,000 City Share - Storm 250,000 City Share 300,000 Total Project Cost 718,000
Drains:
Federal/State Stormwater Regulation Implement (MACC) - - - 30,000 30,000 Drain Project - - - 100,000 100,000
Bridges:
River Ave Pedestrian Bridge Lighting - - - 50,000 50,000
Total 500,000 900,000 330,000 2,025,000 3,755,000
STREET CAPITAL PROJECTS SUMMARY
Proposed New Projects and Projected City Financing
For Fiscal Year July 1, 2018 - June 30, 2019 (2018 Construction Season)
City of Holland Funding Source
-410-
Projected Costs
MVH Major Street Fund
Allegan Co. Road Tax
Fund
Ottawa Co. Road Tax
Fund
Street Imprvment
Fund TotalRoad and Street Construction:
Summer 2019 Resurfacing Program - 200,000 - 900,000 1,100,000 Summer 2019 Crack Sealing Program - - - 100,000 100,000 2019 Retaining Wall 100,000 100,000 2016 Sealcoat Project 50,000 50,000
Waverly Road, 16th to 48th Street (1.96 mi.)STP Funding 810000 100,000 190,000 290,000 City 290000BPW 200000
1,300,000
Columbia Avenue, 9th to 24th (0.95 mi.) 1,000,000 - 330,000 70,000 1,400,000 BPW 1,500,000 City Share 1,400,000 Total Project Cost 2,900,000
Ottawa Ave & 16th Street Reconstruction/Storm Improvements (0.45 mi. + 0.30 mi. 17th)City 500000 500,000 500,000 BPW 500000
1,000,000
Drains:
Federal/State Stormwater Regulation Implementation (MACC) - - - 30,000 30,000 Drain Project - - - 100,000 100,000
Total 1,100,000 390,000 380,000 1,800,000 3,670,000
STREET CAPITAL PROJECTS SUMMARY
Proposed New Projects and Projected City Financing
For Fiscal Year July 1, 2019 - June 30, 2020 (2019 Construction Season)
City of Holland Funding Source
-411-
Projected Costs
MVH Major Street Fund
Allegan Co. Road Tax
Fund
Ottawa Co. Road Tax
Fund
Street Imprvment
Fund TotalRoad and Street Construction:
Summer 2020 Resurfacing Program 675,000 200,000 - 425,000 1,300,000 Summer 2020 Crack Sealing Program - 50,000 - 50,000 100,000 2020 Retaining Wall 100,000 100,000 2020 Sealcoat Project 50,000 50,000
16th Street, River to Lane Avenue (1.27 mi.) 300,000 - - - 300,000 STP Funding 360,000 City Share 300,000 BPW Share 500,000 Total Project Cost 1,160,000
19th Street, Cleveland to Central (0.95 mi.) - - 350,000 850,000 1,200,000 BPW 1,000,000 City Share 1,200,000 Total Project Cost 2,200,000
Drains:
Federal/State Stormwater Regulation Implementation (MACC) - - - 30,000 30,000 40th St Drain Improvements, Industrial to US-31 ramp (0.25 mi.) - 250,000 - - 250,000 Drain Project, College Ave, 24th to 14th (0.5 mi.) - - - 400,000 400,000
Total 1,025,000 500,000 350,000 1,855,000 3,730,000
STREET CAPITAL PROJECTS SUMMARY
Proposed New Projects and Projected City Financing
For Fiscal Year July 1, 2020 - June 30, 2021 (2020 Construction Season)
City of Holland Funding Source
-412-
Projected Costs
MVH Major Street Fund
Allegan Co. Road Tax
Fund
Ottawa Co. Road Tax
Fund
Street Imprvment
Fund TotalRoad and Street Construction:
Summer 2021 Resurfacing Program 630,000 250,000 - 345,000 1,225,000 Summer 2021 Crack Sealing Program - 50,000 - 50,000 100,000 2021 Retaining Wall 100,000 100,000 2021 Sealcoat Project 50,000 50,000
10th Street, Pine to Lincoln (0.75 mi.) - - 400,000 1,100,000 1,500,000 BPW 1,500,000 City Share 1,500,000 Total Project Cost 3,000,000
Country Club Road, North of 8th Street (0.40 mi.) 200,000 - - - 200,000 BPW 500,000 City Share 200,000 Total Project Cost 700,000
MDOT Reconstruction of US-31, I-196 split to Central - 100,000 100,000
Drains:
Federal/State Stormwater Regulation Implementation (MACC) - - - 30,000 30,000 Drain Project - - - 200,000 200,000
Total 830,000 450,000 400,000 1,825,000 3,505,000
STREET CAPITAL PROJECTS SUMMARY
Proposed New Projects and Projected City Financing
For Fiscal Year July 1, 2021 - June 30, 2022 (2021 Construction Season)
City of Holland Funding Source
-413-
CAPITAL PROJECTS
SIDEWALK IMPROVEMENTS FUND
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments 50,105$ 52,631$ 50,550$ 50,550$ 50,564$ 50,564$
Intergovernmental - 0 - 204 5,067 8,700 8,700 8,700
Interest & Rents 504 (356) 203 3 3 3
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - 120,000 15,000 10,000 100,000 125,000 TOTAL SOURCES 50,609$ 172,479$ 70,820$ 69,253$ 159,267$ 184,267$
FUNDING USES - Repairs 27,106$ 82,560$ 20,000$ 39,889$ 265,000$ 150,000$ Asphalt Walkways 15,033 75,718 50,000 30,111 35,000 35,000 Brick Maintenance/Repairs 773 1,331 1,000 1,000 - 0 - - 0 -
Transfers Out 42,581 38,736 - 0 - - 0 - - 0 - - 0 - TOTAL USES 85,493$ 198,345$ 71,000$ 71,000$ 300,000$ 185,000$
INCREASE (DECREASE) (34,884)$ (25,866)$ (180)$ (1,747)$ (140,733)$ (733)$
ENDING BALANCE -
Designated / Reserved - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
Undesignated / Unreserved 30,480 4,614 4,434 2,867 (137,866) 2,134 TOTAL FUND EQUITY 30,480$ 4,614$ 4,434$ 2,867$ (137,866)$ 2,134$
Positions: Not Applicable
- - S T A F F I N G - -
- - F U N D E Q U I T Y - -
- - F U N D I N G S O U R C E S & U S E S - -
-414-
FY-2018 FY-2019 FY-2020 FY-2021 FY-2022Budgeted Projected Projected Projected Projected
ELECTRIC UTILITY PROJECTS (Further Informatiuon on Various Pages in Utilities Service Group):
Financing Sources:
Electric Fund - Net Revenues & Earnings 11,906,595 17,407,447 21,262,684 25,330,489 30,888,720
Financed from Cash Reserves (4,607,906) (10,482,447) (19,032,684) (23,855,489) (27,488,720)
Bond Issue Proceeds - - - -
7,298,689 6,925,000 2,230,000 1,475,000 3,400,000
Financing Uses:
Power Resources 915,200 5,255,000 650,000 - 30,000
Electric Transmission and Distribution
& Allocated Admin Projects 6,383,489 1,670,000 1,580,000 1,475,000 3,370,000
7,298,689 6,925,000 2,230,000 1,475,000 3,400,000
WATER UTILITY PROJECTS (Further Informatiuon on Various Pages in Utilities Service Group):
Financing Sources:
Water Fund - Net Revenues & Earnings 3,442,344 3,597,622 3,712,264 3,849,945 3,944,922
Financed from Cash Reserves 2,073,118 1,316,878 573,736 6,719,055 3,907,253
5,515,462 4,914,500 4,286,000 10,569,000 7,852,175
Financing Uses:
Water Plant 1,207,837 907,500 544,000 8,096,000 2,179,175
Water Distribution & Allocated Admin 4,307,625 4,007,000 3,742,000 2,473,000 5,673,000
5,515,462 4,914,500 4,286,000 10,569,000 7,852,175
WASTEWATER UTILITY PROJECTS (Further Informatiuon on Various Pages in Utilities Service Group):
Financing Sources:
Wastewater Fund - Net Revenues & Earnings 978,389 302,802 287,769 376,643 443,128
Financed from Cash Reserves (5,717,639) 5,017,198 4,363,231 4,230,357 6,679,872
Bond Issue Proceeds - - - - -
(4,739,250) 5,320,000 4,651,000 4,607,000 7,123,000
Financing Uses:
Wastewater Plant 1,646,000 962,000 965,000 782,000 3,590,000
Wastewater Collection & Allocated Admin 3,355,625 4,358,000 3,686,000 3,825,000 3,533,000
5,001,625 5,320,000 4,651,000 4,607,000 7,123,000
MUNICIPAL UTILITIES CAPITAL PROJECTS
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
- - F U N D I N G S O U R C E S & U S E S - -
ELECTRIC - WATER - WASTEWATER
-415-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
51,142.32 49,545.00 49,545.00 49,550.00 49,550.00 1,325.02 841 841 850 850
204.34 5,067.00 8,700.00 8,700.00 8,700.00 -140.97 200 0 0 0 -221.4 0 0 0 0
164 164 164 164 164 6.56 3 3 3 3
120,000.00 15,000.00 10,000.00 0 50,000.00 0 0 0 100,000.00 75,000.00
$172,479.87 $70,820.00 $69,253.00 $159,267.00 $184,267.00 $172,479.87 $70,820.00 $69,253.00 $159,267.00 $184,267.00
38,736.00 0 0 0 0 $38,736.00 $0.00 $0.00 $0.00 $0.00
16,320.75 0 0 15,000.00 15,000.00
0 0 0 0 0 144.9 0 0 0 0
937.35 0 0 0 0 14,361.34 0 0 0 0 1,146.08 0 0 0 0
0 0 0 0 0 382.02 0 0 0 0
22,429.93 0 0 10,000.00 10,000.00 19,995.71 50,000.00 30,111.00 10,000.00 10,000.00
$75,718.08 $50,000.00 $30,111.00 $35,000.00 $35,000.00
419.11 0 0 0 0
0 0 0 0 0
17.6 0 0 0 0 320.7 0 0 0 0 29.2 0 0 0 0
0 0 0 0 0 8.71 0 0 0 0 -470 0 0 0 0
0 0 0 0 0 156.18 1,000.00 1,000.00 0 0
850 0 0 0 0
$1,331.50 $1,000.00 $1,000.00 $0.00 $0.00
28,045.85 0 0 30,000.00 30,000.00
293.5 0 0 0 0
1,141.30 0 0 0 0
20,483.91 0 0 0 0 1,952.06 0 0 0 0
0.75 0 0 0 0 645.77 0 0 0 0
4,724.96 0 0 5,000.00 5,000.00 0 0 0 0 0
25,096.77 0 0 15,000.00 15,000.00 175 0 0 0 0
0 20,000.00 39,889.00 215,000.00 100,000.00 $82,559.87 $20,000.00 $39,889.00 $265,000.00 $150,000.00
$159,609.45 $71,000.00 $71,000.00 $300,000.00 $185,000.00
$198,345.45 $71,000.00 $71,000.00 $300,000.00 $185,000.00
$172,479.87 $70,820.00 $69,253.00 $159,267.00 $184,267.00
$198,345.45 $71,000.00 $71,000.00 $300,000.00 $185,000.00
($25,865.58) ($180.00) ($1,747.00) ($140,733.00) ($733.00)
$172,479.87 $70,820.00 $69,253.00 $159,267.00 $184,267.00
$198,345.45 $71,000.00 $71,000.00 $300,000.00 $185,000.00 ($25,865.58) ($180.00) ($1,747.00) ($140,733.00) ($733.00)
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount
Fund 4W11 - Sidewalk Improvements Cap Proj
Department 000 - General Revenues400402 Property Taxes Regular Levy 48,613.50
400437 Property Taxes IFT IFT Levy -General 1,326.68
440573 State-Reim Local PPT Tax Loss 0
480665 Investment Income General 498.91
480665.X Investment Income Market Adjustment -5.03
4A0672.3 Special Assessments Approved Roll 163.98
4B0665.S Interest on Special Assessments Installments 9.84
620XFR.202 Transf fr Other Funds Transf from MVH Major Street Fun 0
620XFR.4M01 Transf fr Other Funds From Municipal Cash Control Fund 0
Department 000 - General Revenues Totals $50,607.88
REVENUE TOTALS $50,607.88
Department 965 - Appropriation Transfers Out920TRN.4W01 Transfers Out Sidewalk Projects-Various 42,580.70
Department 965 - Appropriation Transfers Out Totals $42,580.70
Department SID - Sidewalk Capital Projects
Division ASP - Asphalt Walkways/Paths710701 Payroll-Regular General 5,132.88
710707 Payroll-Temporary Help General 140
710709 Payroll-Overtime General 0
711718.1 Retirement Contribution MERS 223.96
711726 Leave & Benefits General 0
712715 Employer FICA/Medicare Contribution 357.34
712723 Unemployment Comp Insurance 1.14
712724 Workers Comp Insurance 108.06
721740.8 Operating Supplies Materials & Supplies 3,109.60
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 5,959.76
Division ASP - Asphalt Walkways/Paths Totals $15,032.74
Division BRK - Brick Sidewalk Mtce/Repair710701 Payroll-Regular General 154.16
710707 Payroll-Temporary Help General 45
711718.1 Retirement Contribution MERS 8.68
711726 Leave & Benefits General 0
712715 Employer FICA/Medicare Contribution 13.92
712723 Unemployment Comp Insurance 0.11
712724 Workers Comp Insurance 3.42
721740.8 Operating Supplies Materials & Supplies 0
721931 Bldg & Grnds Maint General 250
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 297.36
730974 Land Improvements General 0
Division BRK - Brick Sidewalk Mtce/Repair Totals $772.65
Division REP - Sidewalk Repair710701 Payroll-Regular General 11,322.88
710707 Payroll-Temporary Help General 246
711718.1 Retirement Contribution MERS 482.13
711726 Leave & Benefits General 146.19
712715 Employer FICA/Medicare Contribution 817.62
712723 Unemployment Comp Insurance 0.43
712724 Workers Comp Insurance 219.87
721740.8 Operating Supplies Materials & Supplies 3,239.12
722809 Contractual-Misc General 1,087.71
723943.1 Equipment Rental/Lease Equipment & Vehicle Rental 9,544.44
730970 Admin/Legal General 0
730974 Land Improvements General 0
Division REP - Sidewalk Repair Totals $27,106.39
Department SID - Sidewalk Capital Projects Totals $42,911.78
EXPENSE TOTALS $85,492.48
Fund 4W11 - Sidewalk Improvements Cap Proj TotalsREVENUE TOTALS $50,607.88
EXPENSE TOTALS $85,492.48
Fund 4W11 - Sidewalk Improvements Cap Proj Totals ($34,884.60)
Net Grand Totals
REVENUE GRAND TOTALS $50,607.88
EXPENSE GRAND TOTALS $85,492.48
Net Grand Totals ($34,884.60)
-416-
> FULL-TIME EMPLOYEE TRENDS
> PART-TIME EMPLOYEE TRENDS
> FULL-TIME SUMMARY BY DEPARTMENT
> FULL-TIME SUMMARY BY GROUP AND FUND
> PART-TIME SUMMARY BY DEPARTMENT
> PART-TIME SUMMARY BY GROUP AND FUND
> DETAIL BY POSITION
APPENDIX A
PERSONNEL SCHEDULE
-417-
PERSONNEL SUMMARY __________________________________________________________ State Revenue Sharing is projected to increase 2.0%, along with an estimated 7.2% increase in Gas & Weight Tax revenue. The Gas & Weight tax revenue is dedicated to funding the expenses related to the transportation group so this additional revenue did little to offset the 9.9% decrease in property tax revenue used for operating expenses. The property tax operating millage was reduced in FY-2018 due to increased debt service payments. The number of full-time employees for FY-2018 is budgeted to increase by 6.0 FTE. Below is a summary of the departments/funds that will experience a change in staff. General Fund Departments Positions Finance + 0.50 Public Safety – Fire Division + 0.50 Other Funds Utilities + 4.00 Holland Historical Trust + 1.00 The revenues from the HBPW Utilities group will fund the additional 4.0 Utilities positions. Various employees have time allocated to more than one (1) department/fund and the distribution may be adjusted each year without changing the total number of positions, depending on departmental needs. There are additional full time positions for grants that are not included in the budget or on the Personnel Worksheets. The CDBG Entitlement Grant funds .95 FTE and the Public Safety Grants fund 3.0 FTE for FY-2018.
-418-
FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18City Council 0.24 0.24 0.25 0.25 0.25 0.25 0.20 0.20 0.20 0.20City Manager 2.60 2.60 2.50 2.50 2.50 2.35 2.05 1.97 2.05 2.05Finance 5.90 5.90 6.15 6.15 6.20 6.00 4.50 5.00 5.50 6.00Property Assessing 5.10 5.10 5.10 5.10 4.10 5.10 5.10 5.10 4.10 4.10City Clerk 2.25 2.25 2.25 2.25 2.00 2.00 2.00 2.00 2.00 2.25Human Resources 2.24 2.24 2.25 2.25 1.25 1.25 1.60 1.60 1.60 1.60Procurement 0.45 0.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Treasurer 2.85 1.90 1.90 1.90 1.85 1.85 2.35 2.80 2.30 2.30City Hall & Grounds 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.60 0.40 0.10Cemeteries 3.15 3.15 2.40 2.90 2.90 2.35 2.35 2.35 2.35 2.35Boards and Commissions 0.24 0.24 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10Planning & Zoning 3.20 3.20 2.67 2.60 2.40 1.90 1.90 1.60 1.60 1.60Public Safety - Management 0.00 0.00 0.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00Public Safety - Police Division 69.50 67.00 66.00 59.00 59.00 58.00 58.00 58.00 58.00 58.00Public Safety - Fire Division 27.00 26.00 25.00 22.00 19.00 19.00 19.00 19.00 19.00 19.50Fire (Part-Paid) 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00Environmental Health & Insp 5.38 5.38 5.48 5.28 4.11 3.31 4.51 4.51 4.36 4.36Construction Inspections 4.62 4.57 3.17 3.37 3.37 3.42 3.42 5.47 5.82 6.07Streets Division 19.90 19.90 17.90 18.15 16.10 15.65 15.65 15.65 16.65 16.65Transp. Mgmt & Engineering 3.00 3.00 2.90 2.60 2.58 2.35 2.35 3.35 3.35 3.35Community Social Services 0.05 0.05 0.05 0.05 0.00 0.00 0.00 0.00 0.00 0.00Housing & Neighborhood Svcs 2.05 2.05 1.05 1.05 1.05 1.50 1.90 1.87 1.90 1.80Economic Development 0.44 0.44 0.90 0.90 0.90 1.10 0.10 0.10 0.10 0.10Human Relations 1.75 1.75 1.75 1.75 1.00 0.00 1.00 1.00 1.00 1.00Parks & Recreation Admin 0.60 0.60 0.60 1.25 0.39 0.70 0.50 0.50 0.50 0.50Recreation 4.00 4.00 4.00 3.50 3.45 3.45 3.50 3.50 4.50 5.45Parks 10.40 9.40 9.15 8.20 7.00 8.15 8.15 9.55 8.75 9.05Municipal Stadium 0.30 0.30 0.30 0.75 0.00 0.00 0.00 0.00 0.00 0.00DeGraaf Nature Center 1.95 1.95 1.95 1.95 1.95 1.95 1.95 1.95 1.95 1.958th Street Market 0.10 0.10 0.10 0.10 0.10 0.10 0.15 0.40 0.10 0.10Civic Center 1.50 1.50 1.50 1.30 1.30 1.30 1.45 1.45 1.45 0.00
General Fund Total 211.76 206.26 198.37 194.20 181.85 180.13 180.78 185.62 185.63 186.53
PERSONNEL WORKSHEET
FULL TIME EMPLOYEE TRENDS - GENERAL FUND
-419-
FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18Downtown Public Parking 0.30 0.20 0.20 0.20 0.30 0.15 0.15 0.15 0.55 0.55Downtown Develop. Authority 1.00 1.10 1.10 1.10 1.45 0.475 0.475 0.45 0.60 0.65Principal Shopping District 0.90 0.90 1.90 1.90 1.45 2.375 2.525 2.15 0.90 0.95CATV Public Access Television 0.01 0.01 0.01 0.02 0.20 0.20 0.20 2.20 2.20 2.20Solid Waste Recycling 0.20 0.20 0.20 0.20 0.87 0.67 0.67 0.67 1.07 1.07Windmill Island Gardens 2.00 2.00 2.00 2.05 2.00 2.00 2.00 2.00 3.00 3.00Municipal Airport Fac & Mgmt 0.24 0.24 0.00 0.00 0.00 0.00 0.20 0.16 0.40 0.40Public Transp Facilities & Mgmt 2.75 4.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Technology Services 4.00 4.00 3.99 3.98 3.80 3.80 3.60 3.60 4.60 4.60Centralized Vehicle / Equipment 8.94 8.44 7.75 7.80 7.78 7.00 7.00 7.00 7.00 7.00
Other Funds Total 20.34 21.59 17.15 17.25 17.85 16.67 16.82 18.38 20.32 20.42
General City Total 232.10 227.85 215.52 211.45 199.70 196.80 197.60 204.00 205.95 206.95
Board of Public Works 186.00 183.00 182.00 179.00 177.00 178.00 172.00 173.00 172.00 176.00
Holland Historical Trust 6.00 6.00 4.00 4.00 4.00 6.00 4.00 4.00 4.00 5.00
Grand Total 424.10 416.85 401.52 394.45 380.70 380.80 373.60 381.00 381.95 387.95
PERSONNEL WORKSHEET
FULL TIME EMPLOYEE TRENDS - OTHER FUNDS
-420-
0
25
50
75
100
125
150
175
200
225
250
275
'09 '10 '11 '12 '13 '14 '15 '16 '17 '18
NUMBER
OF
EMPLOYEES
CITY OF HOLLANDEMPLOYMENT TREND
Total General City Board of Public Works
NOTE: THE EMPLOYMENT TREND INCLUDES FULL-TIME AND PART-TIME "A" EMPLOYEES.
-421-
FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18City Manager 0.00 0.00 0.00 0.00 0.05 0.10 1.05 1.00 0.85 0.15Election 0.00 0.00 0.00 0.00 1.20 0.75 1.50 1.50 2.25 0.95Finance 0.10 0.00 0.00 0.00 0.05 0.00 0.45 0.60 0.80 0.60Property Assessing 0.50 0.50 0.50 0.70 0.70 0.00 0.00 0.00 0.50 0.50City Clerk 0.50 0.40 0.45 0.50 0.50 0.70 1.50 1.75 2.50 2.30Human Resurces 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.15 0.20Treasurer 0.50 1.00 1.00 0.60 0.60 0.60 0.70 0.00 0.00 0.00City Hall & Grounds 0.05 0.05 0.05 0.05 0.10 0.00 0.00 0.00 0.00 0.50Cemeteries 1.95 2.25 2.80 2.80 2.95 2.30 2.65 3.05 3.05 3.05Planning & Zoning 0.25 0.20 0.20 0.20 1.00 0.30 0.30 0.30 0.30 0.30Public Safety - Management 0.00 0.00 0.00 0.65 0.65 0.65 0.65 0.65 0.75 0.70Public Safety - Police Division 9.45 9.60 9.55 8.50 8.15 8.20 9.25 8.90 8.90 9.00Environmental Health & Insp. 0.20 0.10 0.10 0.10 0.35 0.30 0.10 0.00 0.00 0.00Construction Inspections 0.10 0.15 0.65 0.65 0.85 0.75 0.75 1.00 1.60 1.15Streets Division 0.45 1.15 0.95 1.10 1.20 1.20 1.10 1.10 1.05 1.00Transp. Mgmt & Engineering 0.10 0.10 0.50 0.45 0.35 0.30 0.30 0.30 0.35 0.40Housing & Neighborhoods 0.60 0.60 0.65 0.65 0.40 0.65 0.65 0.05 0.75 0.80Economic Development 0.00 0.00 0.20 0.45 0.60 0.40 0.00 0.00 0.00 0.00Human Relations 0.50 0.50 0.50 0.50 0.50 1.10 0.80 0.50 0.50 1.30Recreation 0.95 0.95 0.95 0.70 0.90 1.20 1.20 1.20 0.50 0.85Parks 11.25 11.45 11.45 11.55 11.40 11.70 14.15 14.50 14.20 13.50DeGraaf Nature Center 2.30 2.25 2.15 2.20 2.20 1.80 1.80 1.85 2.15 2.208th Street Market 0.80 0.80 0.85 0.90 0.90 1.00 1.05 0.75 0.90 1.35Civic Center 2.00 2.00 2.00 1.90 1.90 1.85 2.10 1.80 0.60 0.00
General Fund Total 32.55 34.05 35.50 35.15 37.50 35.85 42.05 40.80 42.65 40.80
Downtown Public Parking 0.75 0.55 0.60 0.60 0.75 0.85 0.90 0.85 0.85 1.30Downtown Develop. Authority 0.25 0.40 0.40 0.40 0.45 0.60 0.65 0.65 0.65 0.35Principal Shopping District 1.15 1.20 0.70 0.95 2.50 1.40 1.35 1.35 0.75 0.70CATV Public Access Television 0.00 0.00 0.00 0.00 1.40 1.40 1.40 0.20 0.45 0.90Solid Waste Recycling 0.80 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.00 0.00Windmill Island Gardens 12.15 12.15 11.55 11.10 11.10 11.10 11.40 11.70 11.80 11.35Municipal Airport Fac & Mgmt 0.00 0.00 0.00 0.00 0.00 0.00 0.35 0.35 0.40 0.40Public Transp Facilities & Mgmt 2.85 1.85 0.35 0.35 0.15 0.00 0.00 0.00 0.00 0.00Centralized Vehicle / Equipment 1.00 1.00 1.05 1.00 1.15 1.15 1.70 1.75 1.60 1.80
Other Funds Total 18.95 17.85 15.35 15.10 18.20 17.20 18.45 17.55 16.50 16.80
General City Total 51.50 51.90 50.85 50.25 55.70 53.05 60.50 58.35 59.15 57.60
Board of Public Works 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 0.50
Holland Historical Trust 2.23 2.23 4.11 2.36 2.36 1.76 1.32 1.83 1.85 1.85
Grand Total 53.73 54.13 54.96 52.61 58.06 54.81 62.82 61.18 62.00 59.95
PERSONNEL WORKSHEET
PART TIME EMPLOYEE TRENDS
-422-
DEPARTMENT FY 15 FY 16 FY 17 POSITIONS PERCENTCity Council 0.20 0.20 0.20 0.20 0.05%City Manager 2.05 1.97 2.05 2.05 0.53%Finance 4.50 5.00 5.50 6.00 1.55%Property Assessing 5.10 5.10 4.10 4.10 1.06%City Clerk 2.00 2.00 2.00 2.25 0.58%Human Resources 1.60 1.60 1.60 1.60 0.41%Treasurer 2.35 2.80 2.30 2.30 0.59%City Hall & Grounds 1.00 0.60 0.40 0.10 0.03%Cemeteries 2.35 2.35 2.35 2.35 0.61%Boards and Commissions 0.10 0.10 0.10 0.10 0.03%Planning & Zoning 1.90 1.60 1.60 1.60 0.41%Public Safety - Management 6.00 6.00 6.00 6.00 1.55%Public Safety - Police Division 58.00 58.00 58.00 58.00 14.95%Public Safety Fire Division 49.00 49.00 49.00 49.50 12.76%Environmental Health & Inspections 4.51 4.51 4.36 4.36 1.12%Construction Inspections 3.42 5.47 5.82 6.07 1.56%Streets Division 15.65 15.65 16.65 16.65 4.29%Transportation Management & Engineering 2.35 3.35 3.35 3.35 0.86%Housing & Neighborhoods 1.90 1.87 1.90 1.80 0.46%Economic Development 0.10 0.10 0.10 0.10 0.03%Human Relations 1.00 1.00 1.00 1.00 0.26%Parks & Recreation Administration 0.50 0.50 0.50 0.50 0.13%Recreation 3.50 3.50 4.50 5.45 1.40%Parks 8.15 9.55 8.75 9.05 2.33%DeGraaf Nature Center 1.95 1.95 1.95 1.95 0.50%8th Street Market 0.15 0.40 0.10 0.10 0.03%Civic Center 1.45 1.45 1.45 0.00 0.00%Downtown Public Parking 0.15 0.15 0.55 0.55 0.14%Downtown Development Authority 0.475 0.45 0.60 0.65 0.17%Downtown Principal Shopping District 2.525 2.15 0.90 0.95 0.24%CATV Public Access Television 0.20 2.20 2.20 2.20 0.57%Solid Waste Recycling 0.67 0.67 1.07 1.07 0.28%Windmill Island Gardens 2.00 2.00 3.00 3.00 0.77%Municipal Airport Facilities Management 0.20 0.16 0.40 0.40 0.10%Board of Public Works: - Power Supply 36.00 37.00 35.00 33.00 8.51% - Electric Transmission & Distribution 27.00 27.00 27.00 28.00 7.22% - Wastewater Treatment 19.00 19.00 18.60 19.30 4.97% - Water Treatment 11.00 11.00 11.40 11.50 2.96% - Water Distribution / Wastewater Collection 19.00 19.00 19.00 22.20 5.72% - Administration 4.00 4.00 4.00 4.00 1.03% - Business Services 10.00 10.00 10.00 9.00 2.32% - Customer Svc, Marketing & Engery Optimizatn 14.00 15.00 15.00 15.00 3.87% - Finance & Accounting 11.00 11.00 11.00 11.00 2.84% - Information Technology 12.00 11.00 12.00 14.00 3.61% - Purchasing, Facilities, Warehousing & Meters 9.00 9.00 9.00 9.00 2.32%Technology Services 3.60 3.60 4.60 4.60 1.19%Centralized Vehicle / Equipment 7.00 7.00 7.00 7.00 1.80%Holland Historical Trust 4.00 4.00 4.00 5.00 1.29%
TOTAL 373.60 381.00 381.95 387.95 100.00%
PERSONNEL WORKSHEET
POSITIONS FY 18
FULL TIME POSITIONS - BY DEPARTMENT
-423-
GROUP FY 15 FY 16 FY 17 POSITIONS PERCENT
Management & Administration 7.25 9.17 9.25 9.50 2.45%
Fiscal Services 11.95 12.90 11.90 12.40 3.20%
Public Safety 113.00 113.00 113.00 113.50 29.25%
Transportation 25.20 26.16 27.40 27.40 7.06%
Community & Neighborhood Services 15.70 17.27 16.90 17.15 4.42%
Parks & Recreation 24.90 25.90 26.90 27.40 7.06%
HBPW - Utility Services 172.00 173.00 172.00 176.00 45.37%
Internal Services 3.60 3.60 4.60 4.60 1.19%
TOTAL 373.60 381.00 381.95 387.95 100.00%
FUND FY 15 FY 16 FY 17 POSITIONS PERCENT
General Operating 180.78 185.62 185.63 186.53 48.08%
Downtown Public Parking 0.15 0.15 0.55 0.55 0.14%
Mainstreet/DDA 0.475 0.45 0.60 0.65 0.17%
Principal Shopping District 2.525 2.15 0.90 0.95 0.24%
CATV Public Access Television 0.20 2.20 2.20 2.20 0.57%
Solid Waste Recycling 0.67 0.67 1.07 1.07 0.28%
Windmill Island Gardens 2.00 2.00 3.00 3.00 0.77%
Municipal Airport Facilities Management 0.20 0.16 0.40 0.40 0.10%
HBPW - Utility Services 172.00 173.00 172.00 176.00 45.37%
Technology Services 3.60 3.60 4.60 4.60 1.19%
Centralized Vehicle / Equipment 7.00 7.00 7.00 7.00 1.80%
Holland Historical Trust 4.00 4.00 4.00 5.00 1.29%
TOTAL 373.60 381.00 381.95 387.95 100.00%
FY 18POSITIONS
PERSONNEL WORKSHEET
FULL TIME POSITIONS - BY SERVICE GROUP & FUND
POSITIONS FY 18
-424-
PERSONNEL CHART PRESENTATION
TOTAL FULL-TIME POSITIONS WITHIN GROUPS
0
50
100
150
Man
agem
ent &
Adm
inis
tratio
n
Fisc
al S
ervi
ces
Pub
lic S
afet
y
Tran
spor
tatio
n
Com
mun
ity &
Nei
ghbo
rhoo
d Se
rvic
es
Par
ks &
Rec
reat
ion
HB
PW -
Util
ity S
ervi
ces
Inte
rnal
Ser
vice
s
Posi
tions
FY-15 thru FY-18 Full Time Positions Summary Across All Groups
FY 15 FY 16 FY 17 FY 18
Management & Administration
2.45%
Fiscal Services3.20%
Public Safety 29.25%
Transportation7.06%
Community & Neighborhood Services
4.42% Parks & Recreation7.06%
BPW - Utility Services45.37%
Internal Services1.19%
FY-18 Full Time Positions Percentage Summary Across All Groups
-425-
DEPARTMENT FY 15 FY 16 FY 17 POSITIONS PERCENT
City Manager 1.05 1.00 0.85 0.15 0.25%
Election 1.50 1.50 2.25 0.95 1.59%
Finance 0.45 0.60 0.80 0.60 1.00%
Property Assessing 0.00 0.00 0.50 0.50 0.83%
Clerk 1.50 1.75 2.50 2.30 3.84%
Human Resources 0.00 0.00 0.15 0.20 0.33%
Treasurer 0.70 0.00 0.00 0.00 0.00%
City Hall & Grounds 0.00 0.00 0.00 0.50 0.83%
Cemeteries 2.65 3.05 3.05 3.05 5.09%
Planning & Zoning 0.30 0.30 0.30 0.30 0.50%
Public Safety - Management 0.65 0.65 0.75 0.70 1.17%
Public Safety - Police Division 9.25 8.90 8.90 9.00 15.01%
Environmental Health & Inspections 0.10 0.00 0.00 0.00 0.00%
Construction Inspections 0.75 1.00 1.60 1.15 1.92%
Streets Division 1.10 1.10 1.05 1.00 1.67%
Transportation Management & Engineering 0.30 0.30 0.35 0.40 0.67%
Housing & Neighborhoods 0.65 0.05 0.75 0.80 1.33%
Human Relations 0.80 0.50 0.50 1.30 2.17%
Recreation 1.20 1.20 0.50 0.85 1.42%
Parks 14.15 14.50 14.20 13.50 22.52%
DeGraaf Nature Center 1.80 1.85 2.15 2.20 3.67%
8th Street Market 1.05 0.75 0.90 1.35 2.25%
Civic Center 2.10 1.80 0.60 0.00 0.00%
Downtown Public Parking 0.90 0.85 0.85 1.30 2.17%
Downtown Development Authority 0.65 0.65 0.65 0.35 0.58%
Downtown Principal Shopping District 1.35 1.35 0.75 0.70 1.17%
CATV Public Access Television 1.40 0.20 0.45 0.90 1.50%
Solid Waste Recycling 0.70 0.70 0.00 0.00 0.00%
Windmill Island Gardens 11.40 11.70 11.80 11.35 18.93%
Municipal Airport Facilities Mgmt 0.35 0.35 0.40 0.40 0.67%
Board of Public Works:
- Business Services 1.00 1.00 1.00 0.50 0.83%
Centralized Vehicle / Equipment 1.70 1.75 1.60 1.80 3.00%
Holland Historical Trust 1.32 1.83 1.85 1.85 3.09%
TOTAL 62.82 61.18 62.00 59.95 100.00%
PERSONNEL WORKSHEET
PART TIME POSITIONS - BY DEPARTMENT
POSITIONS FY 18
-426-
GROUP FY 15 FY 16 FY 17 POSITIONS PERCENT
Management & Administration 6.25 4.95 6.70 5.80 9.68%
Fiscal Services 1.15 0.60 1.30 1.10 1.83%
Public Safety 9.90 9.55 9.65 9.70 16.18%
Transportation 3.45 3.50 3.40 3.60 6.01%
Community & Neighborhood Services 6.45 5.65 5.80 5.95 9.92%
Parks & Recreation 34.62 35.93 34.15 33.30 55.55%
HBPW - Utility Services 1.00 1.00 1.00 0.50 0.83%
TOTAL 62.82 61.18 62.00 59.95 100.00%
FUND FY 15 FY 16 FY 17 POSITIONS PERCENT
General Operating 42.05 40.80 42.65 40.80 68.06%
Downtown Public Parking 0.90 0.85 0.85 1.30 2.17%
Downtown Development Authority 0.65 0.65 0.65 0.35 0.58%
Downtown Principal Shopping District 1.35 1.35 0.75 0.70 1.17%
CATV Public Access Television 1.40 0.20 0.45 0.90 1.50%
Solid Waste Recycling 0.70 0.70 0.00 0.00 0.00%
Windmill Island Gardens 11.40 11.70 11.80 11.35 18.93%
Municipal Airport Facilities Mgmt 0.35 0.35 0.40 0.40 0.67%
HBPW - Utility Services 1.00 1.00 1.00 0.50 0.83%
Centralized Vehicle / Equipment 1.70 1.75 1.60 1.80 3.00%
Holland Historical Trust 1.32 1.83 1.85 1.85 3.09%
TOTAL 62.82 61.18 62.00 59.95 100.00%
POSITIONS FY 18
PERSONNEL WORKSHEET
PART TIME POSITIONS - BY SERVICE GROUP & FUND
POSITIONS FY 18
-427-
PERSONNEL CHART PRESENTATION
TOTAL PART-TIME POSITIONS WITHIN GROUPS
0
8
16
24
32
Man
agem
ent &
Adm
inis
tratio
n
Fisc
al S
ervi
ces
Pub
lic S
afet
y
Tran
spor
tatio
n
Com
mun
ity &
Nei
ghbo
rhoo
d Se
rvic
es
Par
ks &
Rec
reat
ion
HB
PW -
Util
ity S
ervi
ces
Posi
tions
Division
FY-15 thru FY-18 Part-Time Positions Summary Across All Groups
FY 15 FY 16 FY 17 FY 18
Management & Administration
9.68%
Fiscal Services1.83%
Public Safety 16.18%
Transportation6.01%
Community & Neighborhood Services9.92%
Parks & Recreation 55.55%
HBPW -Utility
Services…
FY-18 Part-Time Positions Percentage Summary Across All Groups
-428-
MANAGEMENT & ADMINISTRATION
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
CITY COUNCIL*** FULL TIME ***
Executive Assistant I 0.20 0.20 0.20 0.20 0.20
*** ELECTED OFFICIALS ***Mayor 1.00 1.00 1.00 1.00 1.00Council Member: At-Large Representatives 2.00 2.00 2.00 2.00 2.00 Ward Representatives 6.00 6.00 6.00 6.00 6.00
Total Elected Officials 9.00 9.00 9.00 9.00 9.00
Total Full Time & Elected Officials 9.20 9.20 9.20 9.20 9.20
CITY MANAGER*** FULL TIME ***
City Manager 0.95 0.85 0.85 0.85 0.85Assistant to City Manager 0.20 0.20 0.20 0.70 0.20Executive Assistant IV 0.80 0.82 0.90 0.90 0.90Executive Assistant I 0.10 0.10 0.10 0.10 0.10
Total Full Time 2.05 1.97 2.05 2.55 2.05
*** PART TIME ***Project Administrator 0.00 0.00 0.00 0.15 0.15Intern 0.35 0.30 0.15 0.00 0.00Public Information Coordinator 0.70 0.70 0.70 0.00 0.00
Total Part-Time 1.05 1.00 0.85 0.15 0.15
Total Full & Part Time FTE 3.10 2.97 2.90 2.70 2.20
ELECTION*** PART TIME ***
Clerical Assistant 1.50 1.50 2.25 0.95 0.95
CITY CLERK*** FULL TIME ***
Deputy City Clerk 1.00 1.00 1.00 1.00 1.00Administrative Aide I 0.00 1.00 1.00 1.00 1.00Departmental Assistant I 1.00 0.00 0.00 0.00 0.00Departmental Assistant II 0.00 0.00 0.00 1.00 0.25
Total Full Time 2.00 2.00 2.00 3.00 2.25
ACTUAL
-429-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
CITY CLERK*** PART TIME ***
Clerical Assistant 1.50 1.50 2.00 1.35 2.05Customer Service Rep 0.00 0.25 0.50 0.50 0.25
Total Part-Time 1.50 1.75 2.50 1.85 2.30
Total Full & Part Time FTE 3.50 3.75 4.50 4.85 4.55
HUMAN RESOURCES*** FULL TIME ***
Director of Human Resources 1.00 1.00 1.00 1.00 1.00Executive Assistant I 0.60 0.60 0.60 0.60 0.60
Total Full Time 1.60 1.60 1.60 1.60 1.60
*** PART TIME ***Intern 0.00 0.00 0.15 0.40 0.20
Total Full & Part Time FTE 1.60 1.60 1.75 2.00 1.80
BOARDS AND COMMISSIONS*** FULL TIME ***
Executive Assistant I 0.10 0.10 0.10 0.10 0.10
Total Full Time 0.10 0.10 0.10 0.10 0.10
ECONOMIC DEVELOPMENT*** FULL TIME ***
Executive Assistant IV 0.10 0.10 0.10 0.10 0.10
Total Full Time 0.10 0.10 0.10 0.10 0.10
HUMAN RELATIONS*** FULL TIME ***
Human/International Relations Coord 1.00 1.00 1.00 1.00 1.00
Total Full Time 1.00 1.00 1.00 1.00 1.00
*** PART TIME ***Youth Services Coordinator 0.50 0.50 0.50 0.65 0.65Administrative Aide 0.30 0.00 0.00 0.65 0.65
Total Part-Time 0.80 0.50 0.50 1.30 1.30
Total Full & Part Time FTE 1.80 1.50 1.50 2.30 2.30
MANAGEMENT & ADMINISTRATION
ACTUAL
-430-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
CATV PUBLIC ACCESS TELEVISION*** FULL TIME ***
Technology Services Coordinator 0.20 0.20 0.20 0.20 0.20Multi-Media Specialist 0.00 2.00 2.00 2.00 2.00
Total Full Time 0.20 2.20 2.20 2.20 2.20
*** PART TIME ***Multi-Media Specialist 1.40 0.20 0.45 0.20 0.20Public Information Coordinator 0.00 0.00 0.00 0.70 0.70
Total Part-Time 1.40 0.20 0.45 0.90 0.90
Total Full & Part Time FTE 1.60 2.40 2.65 3.10 3.10
MANAGEMENT & ADMINISTRATIVE TOTAL
Full Time 7.25 9.17 9.25 10.75 9.50Part Time 6.25 4.95 6.70 5.55 5.80Elected Officials 9.00 9.00 9.00 9.00 9.00
Total Full & Part Time FTE 22.50 23.12 24.95 25.30 24.30
MANAGEMENT & ADMINISTRATION
ACTUAL
-431-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
FINANCE*** FULL TIME ***
Director of Finance 0.80 0.80 0.80 0.80 0.80Deputy Finance Director 0.00 0.00 0.00 0.00 0.50Assistant Finance Director 0.95 0.95 0.95 0.95 0.95Assistant Treasurer 0.50 0.50 0.50 0.50 0.50Municipal Accountant I 0.50 0.50 0.50 0.50 0.50Account Clerk / Payables 0.50 1.00 1.00 1.00 1.00Payroll Benefits Clerk 1.00 1.00 1.00 1.00 1.00Account Clerk / Cashier 0.25 0.25 0.75 0.75 0.75
Total Full Time 4.50 5.00 5.50 5.50 6.00
*** PART TIME ***Municipal Accountant II 0.45 0.60 0.80 0.60 0.60
Total Full & Part Time FTE 4.95 5.60 6.30 6.10 6.60
TREASURER*** FULL TIME ***
Director of Finance 0.10 0.10 0.10 0.10 0.10Assistant Finance Director 0.05 0.05 0.05 0.05 0.05Assistant Treasurer 0.50 0.50 0.50 0.50 0.50Municipal Accountant I 0.50 0.50 0.50 0.50 0.50Accountant / Special Projects 0.50 0.00 0.00 0.00 0.00Account Clerk / Cashier 0.70 1.65 1.15 1.15 1.15
Total Full Time 2.35 2.80 2.30 2.30 2.30
*** PART TIME ***Clerical Assistant 0.70 0.00 0.00 0.00 0.00
Total Full & Part Time FTE 3.05 2.80 2.30 2.30 2.30
FISCAL SERVICES
ACTUAL
-432-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
ASSESSING*** FULL TIME ***
Director of Finance 0.10 0.10 0.10 0.10 0.10Assessing Administrator 1.00 1.00 1.00 1.00 1.00Appraiser Analyst-Personal Property 1.00 1.00 0.00 0.00 0.00Appraiser I 0.00 0.00 2.00 2.00 2.00Appraiser 2.00 2.00 0.00 0.00 0.00Departmental Assistant I 1.00 1.00 1.00 0.00 0.00Departmental Assistant II 0.00 0.00 0.00 1.00 1.00
Total Full Time 5.10 5.10 4.10 4.10 4.10
*** PART TIME ***Clerical Assistant 0.00 0.00 0.50 0.50 0.50
Total Full & Part Time FTE 5.10 5.10 4.60 4.60 4.60
FISCAL SERVICES TOTALFull Time 11.95 12.90 11.90 11.90 12.40Part Time 1.15 0.60 1.30 1.10 1.10
Total Full & Part Time FTE 13.10 13.50 13.20 13.00 13.50
ACTUAL
FISCAL SERVICES
-433-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
PUBLIC SAFETY MANAGEMENT*** FULL TIME ***
Director of Public Safety 1.00 1.00 1.00 1.00 1.00Public Safety Captain 4.00 4.00 4.00 4.00 4.00Department Assistant II 1.00 1.00 1.00 1.00 1.00
Total Full Time 6.00 6.00 6.00 6.00 6.00
*** PART TIME ***Department Assistant III 0.65 0.65 0.75 0.75 0.70
Total Full & Part Time FTE 0.65 0.65 0.75 0.75 0.70
POLICE DIVISION*** FULL TIME ***
Police Sergeant 14.00 14.00 14.00 14.00 14.00Computer Crimes investigator 1.00 1.00 1.00 1.00 1.00Police Officer 35.00 35.00 35.00 35.00 35.00Officer Manager 1.00 1.00 1.00 1.00 1.00Police Desk Assistant 5.00 5.00 5.00 5.00 5.00Civilian Booking Officer 1.00 1.00 1.00 1.00 1.00Building Custodian 1.00 1.00 1.00 1.00 1.00
.Total Full Time 58.00 58.00 58.00 58.00 58.00
*** PART TIME ***Police Desk Assistant 0.70 0.70 0.70 0.70 0.70Police Cadet 4.30 4.75 4.75 4.75 4.75Police Reserve Officer 2.55 1.75 1.75 1.75 1.75School Crossing Guards 1.10 1.10 1.10 1.10 1.10General Maintenance Worker 0.60 0.60 0.60 0.70 0.70
Total Part Time 9.25 8.90 8.90 9.00 9.00
Total Full & Part Time FTE 67.25 66.90 66.90 67.00 67.00
PUBLIC SAFETY
ACTUAL
-434-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
FIRE DIVISION*** FULL TIME ***
Training & Safety Officer 0.00 0.00 0.00 0.50 0.50Fire Sergeant 7.00 7.00 7.00 7.00 7.00Firefighter 12.00 12.00 12.00 12.00 12.00Part-Paid Firefighter 27.00 27.00 27.00 27.00 27.00Part-Paid Firefighter Sergeant 3.00 3.00 3.00 3.00 3.00
Total Full Time 49.00 49.00 49.00 49.50 49.50
PUBLIC SAFETY TOTALFull Time 83.00 83.00 83.00 83.50 83.50Part Time 9.90 9.55 9.65 9.75 9.70Part-Paid Fire (Not @ F.T.E.) 30.00 30.00 30.00 30.00 30.00
Total Full & Part Time FTE 122.90 122.55 122.65 123.25 123.20
PUBLIC SAFETY
ACTUAL
-435-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
STREETS DIVISION*** FULL TIME ***
Departmental Assistant II 0.65 0.65 0.65 0.65 0.65Street Supervisor 1.00 1.00 1.00 1.00 1.00Lead Supervisor 0.00 0.00 1.00 1.00 1.00Supervisor 2.00 2.00 2.00 2.00 2.00Coordinator - Sign & Paint 1.00 1.00 1.00 1.00 1.00Coordinator - Storm Sewers 1.00 1.00 1.00 1.00 1.00Heavy Equipment Operator 9.00 9.00 9.00 9.00 9.00Equipment Operator 1.00 1.00 1.00 1.00 1.00
Total Full Time 15.65 15.65 16.65 16.65 16.65
*** PART TIME ***Maintenance 1.10 1.10 1.05 1.00 1.00
Total Full & Part Time FTE 16.75 16.75 17.70 17.65 17.65
TRANSPORTATION MANAGEMENT & ENGINEERING*** FULL TIME ***
Transportation Services Director 1.00 1.00 1.00 1.00 1.00Project Engineer 0.00 1.00 1.00 1.00 1.00Engineering Assistant 1.00 1.00 1.00 1.00 1.00Departmental Assistant II 0.35 0.35 0.35 0.35 0.35
Total Full Time 2.35 3.35 3.35 3.35 3.35
*** PART TIME ***Technical Assistant 0.30 0.30 0.35 0.40 0.40
Total Full & Part Time FTE 2.65 3.65 3.70 3.75 3.75
MUNICIPAL AIRPORT FACILITIES MANAGEMENT FUND*** FULL TIME ***
Community & Nghbr Svcs Director 0.10 0.08 0.00 0.00 0.00Recycling Sustainability Coordinator 0.00 0.00 0.40 0.40 0.40Executive Assistant IV 0.10 0.08 0.00 0.00 0.00
Total Full Time 0.20 0.16 0.40 0.40 0.40
*** PART TIME ***Communications Assistant 0.35 0.35 0.40 0.40 0.40
Total Full & Part Time FTE 0.55 0.51 0.80 0.80 0.80
TRANSPORTATION
ACTUAL
-436-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
CENTRALIZED VEHICLE / EQUIPMENT FUND*** FULL TIME ***
Lead Mechanic 2.00 2.00 2.00 2.00 2.00Mechanic / Fabricator 1.00 1.00 1.00 1.00 1.00Equipment Mechanic II 4.00 4.00 4.00 4.00 4.00Department Assistant 0.00 0.00 0.00 0.00 0.00
Total Full Time 7.00 7.00 7.00 7.00 7.00
*** PART TIME ***Administrative Aide I 0.70 0.70 0.65 0.65 0.65Mechanic Assistant 1.00 1.05 0.95 1.15 1.15
Total Part Time 1.70 1.75 1.60 1.80 1.80
Total Full & Part Time FTE 8.70 8.75 8.60 8.80 8.80
TRANSPORTATION TOTALFull Time 25.20 26.16 27.40 27.40 27.40Part Time 3.45 3.50 3.40 3.60 3.60
Total Full & Part Time FTE 28.65 29.66 30.80 31.00 31.00
TRANSPORTATION
ACTUAL
-437-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
PLANNING & ZONING*** FULL TIME ***
Community & Nghbr Svcs Director 0.70 0.00 0.00 0.00 0.00Municipal Planner II 1.00 1.00 1.00 1.00 1.00Municipal Planner I 0.00 0.00 0.00 1.00 0.00Departmental Assistant II 0.20 0.20 0.20 0.20 0.20Departmental Assistant I 0.00 0.40 0.40 0.40 0.40
Total Full Time 1.90 1.60 1.60 2.60 1.60
*** PART TIME ***Preservation Planner 0.20 0.30 0.30 0.30 0.30Intern 0.10 0.00 0.00 0.00 0.00
Total Part Time 0.30 0.30 0.30 0.30 0.30
Total Full & Part Time FTE 2.20 1.90 1.90 2.90 1.90
ENVIRONMENTAL HEALTH & INSPECTIONS*** FULL TIME ***
Asst Community & Nghbr Svcs Director 0.50 0.50 0.00 0.00 0.00Building Inspector / Zoning Administrator 0.10 0.10 0.40 0.40 0.40Housing Inspector II 1.88 1.88 1.88 1.88 1.88Housing Inspector I 1.00 1.00 1.00 1.00 1.00Building Inspector I 0.00 0.00 0.05 0.05 0.05Departmental Assistant II 0.20 0.20 0.20 0.20 0.20Departmental Assistant I 0.53 0.53 0.53 0.53 0.53Community Development Specialist 0.30 0.30 0.30 0.30 0.30
Total Full Time 4.51 4.51 4.36 4.36 4.36
*** PART TIME ***Administrative Assistant 0.10 0.00 0.00 0.00 0.00
Total Part Time 0.10 0.00 0.00 0.00 0.00
Total Full & Part Time FTE 4.61 4.51 4.36 4.36 4.36
COMMUNITY & NEIGHBORHOOD SERVICES
ACTUAL
-438-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
CONSTRUCTION INSPECTIONS*** FULL TIME ***
City Manager 0.05 0.05 0.05 0.05 0.05Asst Community & Nghbr Svcs Director 0.30 0.30 0.00 0.00 0.00Building Inspector/Zoning Administrator 0.90 0.90 0.60 0.60 0.60Building Inspector I 0.00 0.00 0.95 0.95 0.95Plumbing Inspector 1.00 1.00 1.00 1.00 1.00Electrical Inspector 0.00 1.00 1.00 1.00 1.00Housing Inspector II 0.12 0.12 0.12 0.12 0.12Permit Technician 0.00 1.00 1.00 1.00 1.00Departmental Assistant II 0.40 0.40 0.40 0.40 0.65Departmental Assistant I 0.60 0.60 0.60 0.60 0.60Account Clerk / Cashier 0.05 0.10 0.10 0.10 0.10
Total Full Time 3.42 5.47 5.82 5.82 6.07
*** PART TIME ***Electrical Inspector 0.50 0.15 0.00 0.00 0.00Clerical Assistant 0.20 0.85 1.60 1.40 1.15Account Clerk / Cashier 0.05 0.00 0.00 0.00 0.00
Total Part-Time 0.75 1.00 1.60 1.40 1.15
Total Full & Part Time FTE 4.17 6.47 7.42 7.22 7.22
HOUSING & NEIGHBORHOODS*** FULL TIME ***
Community & Nghbr Svcs Director 0.05 0.47 1.00 1.00 0.90Municipal Planner II 0.45 0.00 0.00 0.00 0.00Housing & Neighborhood Specialist 1.00 1.00 0.50 0.50 0.50Department Assistant I 0.40 0.40 0.40 0.40 0.40
Total Full Time 1.90 1.87 1.90 1.90 1.80
*** PART TIME ***Clerical Assistant 0.50 0.00 0.00 0.00 0.00Graffiti Removal 0.15 0.05 0.05 0.10 0.10Technical Assistant 0.00 0.00 0.70 1.40 0.70
Total Part-Time 0.65 0.05 0.75 1.50 0.80
Total Full & Part Time FTE 2.55 1.92 2.65 3.40 2.60
COMMUNITY & NEIGHBORHOOD SERVICES
ACTUAL
-439-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
8th STREET MARKET*** FULL TIME ***
PSD Marketing & Promotions Coordinator 0.10 0.10 0.10 0.10 0.10Event Coordinator 0.05 0.30 0.00 0.00 0.00
Total Full Time 0.15 0.40 0.10 0.10 0.10
*** PART TIME ***Market Master 0.45 0.45 0.35 0.55 0.55Assisant Market Master 0.00 0.00 0.05 0.25 0.25Marketing Assistant 0.00 0.00 0.25 0.25 0.25Event Coordinator 0.45 0.00 0.10 0.10 0.10Intern 0.10 0.30 0.05 0.05 0.05Event Maintenance 0.05 0.00 0.00 0.00 0.00Market Ambassador 0.00 0.00 0.10 0.15 0.15
Total Part Time 1.05 0.75 0.90 1.35 1.35
Total Full & Part Time FTE 1.20 1.15 1.00 1.45 1.45
DOWNTOWN PUBLIC PARKING*** FULL TIME ***
Downtown Manager 0.10 0.10 0.00 0.00 0.00Downtown Development Coordinator 0.00 0.00 0.50 0.50 0.50Irrigation Tech/Facilities Coordinator 0.05 0.05 0.05 0.05 0.05
Total Full Time 0.15 0.15 0.55 0.55 0.55
*** PART TIME ***Clerical Assistant 0.55 0.50 0.50 0.25 0.25Parking Enforcement 0.25 0.25 0.25 0.25 0.25Parking Ambassador 0.00 0.00 0.00 0.70 0.70Maintenance 0.10 0.10 0.10 0.10 0.10
Total Part-Time 0.90 0.85 0.85 1.30 1.30
Total Full & Part Time FTE 1.05 1.00 1.40 1.85 1.85
COMMUNITY & NEIGHBORHOOD SERVICES
ACTUAL
-440-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
DOWNTOWN DEVELOPMENT AUTHORITY*** FULL TIME ***
City Manager 0.000 0.10 0.10 0.10 0.10Community & Nghbr Svcs Director 0.125 0.00 0.00 0.00 0.05Downtown Manager 0.350 0.35 0.00 0.00 0.00Downtown Development Coordinator 0.000 0.00 0.50 0.50 0.50
Total Full Time 0.475 0.45 0.60 0.60 0.65
*** PART TIME ***Clerical Assistant 0.550 0.55 0.55 0.25 0.25Maintenance 0.100 0.10 0.10 0.10 0.10
Total Part-Time 0.650 0.65 0.65 0.35 0.35
Total Full & Part Time FTE 1.125 1.10 1.25 0.95 1.00
DOWNTOWN PRINCIPAL SHOPPING DISTRICT*** FULL TIME ***
Community & Nghbr Svcs Director 0.125 0.00 0.00 0.00 0.05Downtown Manager 0.550 0.55 0.00 0.00 0.00PSD Marketing & Promotions Coordinator 0.900 0.90 0.90 0.90 0.90Event Coordinator 0.950 0.70 0.00 0.00 0.00
Total Full Time 2.525 2.15 0.90 0.90 0.95
*** PART TIME ***Clerical Assistant 0.200 0.20 0.15 0.10 0.10Event Coordinator 0.000 0.00 0.25 0.25 0.25Event Staff 0.350 0.35 0.05 0.05 0.05Marketing Assistant 0.500 0.50 0.25 0.25 0.25Intern 0.300 0.30 0.05 0.05 0.05
Total Part-Time 1.350 1.35 0.75 0.70 0.70
Total Full & Part Time FTE 3.875 3.50 1.65 1.60 1.65
COMMUNITY & NEIGHBORHOOD SERVICES
ACTUAL
-441-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
SOLID WASTE RECYCLING*** FULL TIME ***
Asst Community & Nghbr Svcs Director 0.20 0.20 0.00 0.00 0.00Asst Community & Nghbr Svcs Director 0.00 0.00 0.60 0.60 0.60Community Development Specialist 0.20 0.20 0.20 0.20 0.20Departmental Assistant II 0.20 0.20 0.20 0.20 0.20Departmental Assistant I 0.07 0.07 0.07 0.07 0.07
Total Full Time 0.67 0.67 1.07 1.07 1.07
*** PART TIME ***Recycle Education Coordinator 0.70 0.70 0.00 0.00 0.00
Total Part Time 0.70 0.70 0.00 0.00 0.00
Total Full & Part Time FTE 1.37 1.37 1.07 1.07 1.07
COMMUNITY & NEIGHBORHOOD SERVICES TOTAL
Full Time 15.70 17.27 16.90 17.90 17.15Part Time 6.45 5.65 5.80 6.90 5.95
Total Full & Part Time FTE 22.15 22.92 22.700 24.80 23.10
COMMUNITY & NEIGHBORHOOD SERVICES
ACTUAL
-442-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
CITY HALL & GROUNDS*** FULL TIME ***
Sr Building Custodian 1.000 0.50 0.30 0.30 0.00Irrigation Tech/Facilities Coordinator 0.00 0.10 0.10 0.10 0.10
Total Full Time 1.00 0.60 0.40 0.40 0.10
*** PART TIME ***Maintenance 0.00 0.00 0.00 0.50 0.50
Total Part Time 0.00 0.00 0.00 0.50 0.50
Total Full & Part Time FTE 1.00 0.60 0.40 0.90 0.60
CEMETERIES*** FULL TIME ***
Parks & Recreation Director 0.20 0.20 0.20 0.20 0.20Irrigation Tech/Facilities Coordinator 0.15 0.15 0.15 0.15 0.15Cemetery Maintenance II 1.00 1.00 1.00 1.00 1.00Laborer II 0.50 0.50 0.50 0.50 0.50Department Assistant I 0.50 0.50 0.50 0.50 0.50
Total Full Time 2.35 2.35 2.35 2.35 2.35
*** PART TIME ***Clerical Assistant 0.70 0.70 0.70 0.70 0.70Grounds Maintenance 1.95 2.35 2.35 2.35 2.35
Total Part Time 2.65 3.05 3.05 3.05 3.05
Total Full & Part Time FTE 5.00 5.40 5.40 5.40 5.40
PARKS & RECREATION ADMINISTRATION*** FULL TIME ***
Parks & Recreation Director 0.40 0.40 0.40 0.40 0.40Departmental Assistant II 0.10 0.10 0.10 0.10 0.10
Total Full Time 0.50 0.50 0.50 0.50 0.50
PARKS & RECREATION
ACTUAL
-443-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
RECREATION PROGRAMS*** FULL TIME ***
Recreation & Civic Center Manager 1.00 1.00 1.00 1.00 1.00Recreation Coordinator 0.00 0.00 1.00 1.00 1.00Departmental Assistant II 0.45 0.45 0.45 0.90 0.40Sr. Building Custodian 0.00 0.00 0.00 1.00 1.00Skilled Recreation Worker 1.00 1.00 1.00 1.00 1.00Recreation Maintenance Assistant 1.00 1.00 1.00 1.00 1.00Irrigation Tech/Facilities Coordinator 0.05 0.05 0.05 0.05 0.05
Total Full Time 3.50 3.50 4.50 5.95 5.45
*** PART TIME ***Maintenance/Grounds 0.35 0.35 0.00 0.00 0.00Recreation Program Assistant 0.40 0.40 0.10 0.10 0.10Recreation Officials Assistant 0.10 0.10 0.05 0.05 0.05Clerical Assistant 0.35 0.35 0.35 0.70 0.70
Total Part Time 1.20 1.20 0.50 0.85 0.85
Total Full & Part Time FTE 4.70 4.70 5.00 6.80 6.30
PARKS*** FULL TIME ***
Parks & Recreation Director 0.40 0.40 0.40 0.40 0.40Supervisor 2.00 3.00 2.00 2.00 2.00Tree Trimmer I 1.00 1.00 1.00 1.00 1.00Greenhouse Operator 1.00 1.00 1.00 1.00 1.00Heavy Equipment Operator 1.00 1.00 1.00 1.00 1.00Irrigation Tech/Facilities Coordinator 0.75 0.65 0.65 0.65 0.65Laborer II 0.50 0.50 0.50 0.50 0.50Skilled Grounds Keeper 1.00 1.00 1.00 1.00 1.00Department Assistant I 0.50 0.50 0.50 0.50 0.50Sr Building Custodian 0.00 0.50 0.70 0.70 1.00
Total Full Time 8.15 9.55 8.75 8.75 9.05
*** PART TIME ***Grounds Maintenance 11.75 12.00 9.40 10.25 9.75Tree Trimmer 1.00 1.10 2.05 2.35 2.35Gardener 1.00 1.00 2.35 1.00 1.00Security Maintenance 0.40 0.40 0.40 0.40 0.40
Total Part Time 14.15 14.50 14.20 14.00 13.50
Total Full & Part Time FTE 22.30 24.05 22.95 22.75 22.55
PARKS & RECREATION
ACTUAL
-444-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
DEGRAAF NATURE CENTER*** FULL TIME ***
Nature Center Coordinator 1.00 1.00 1.00 1.00 1.00Staff Naturalist 0.95 0.95 0.95 0.95 0.95
Total Full Time 1.95 1.95 1.95 1.95 1.95
*** PART TIME ***Grounds Maintenance 0.35 0.35 0.30 0.35 0.35Intern Naturalist 0.20 0.20 0.50 0.50 0.50Educational Assistant 0.65 0.65 0.70 0.70 0.70Staff Naturalist 0.60 0.65 0.65 0.65 0.65
Total Part Time 1.80 1.85 2.15 2.20 2.20
Total Full & Part Time FTE 3.75 3.80 4.10 4.15 4.15
CIVIC CENTER*** FULL TIME ***
Departmental Assistant II 0.45 0.45 0.45 0.00 0.00Sr Building Custodian 1.00 1.00 1.00 0.00 0.00
Total Full Time 1.45 1.45 1.45 0.00 0.00
*** PART TIME ***Clerical Assistant 0.60 0.35 0.35 0.00 0.00Custodian 1.50 1.45 0.25 0.00 0.00
Total Part Time 2.10 1.80 0.60 0.00 0.00
Total Full & Part Time FTE 3.55 3.25 2.05 0.00 0.00
PARKS & RECREATION
ACTUAL
-445-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
WINDMILL ISLAND GARDENS*** FULL TIME ***
Windmill Island Manager 1.00 0.00 0.00 0.00 0.00Windmill Island Development Manager 0.00 1.00 1.00 1.00 1.00Supervisor 0.00 0.00 1.00 1.00 1.00Events Coordinator/Miller 1.00 1.00 1.00 1.00 1.00
Total Full Time 2.00 2.00 3.00 3.00 3.00
*** PART TIME ***Tulip Time Worker 0.60 0.60 0.65 0.65 0.65Klompen Dancer/Tour Guide 2.50 2.50 2.65 0.00 0.00Ticket Taker 0.70 0.70 0.70 0.00 0.00Tour Guide 0.80 0.80 0.85 3.00 3.00Event Organizer 0.00 0.00 0.50 0.50 0.50Assistant Event Organizer 0.20 0.20 0.20 0.20 0.20Grounds Maintenance 5.60 5.90 5.25 5.25 5.25Clerical Assistant 1.00 1.00 1.00 1.75 1.75
Total Part Time 11.40 11.70 11.80 11.35 11.35
Total Full & Part Time FTE 13.40 13.70 14.80 14.35 14.35
HOLLAND HISTORICAL TRUST*** FULL TIME ***
Director 1.00 1.00 1.00 1.00 1.00Registrar 0.00 1.00 1.00 1.00 1.00Operations Manager 1.00 1.00 1.00 1.00 1.00Facilities / Maintenance 1.00 0.00 0.00 0.00 0.00Museum and Gallery Manager 1.00 0.00 0.00 0.00 0.00Education & Outreach Manager 0.00 1.00 1.00 1.00 1.00Development Assistant 0.00 0.00 0.00 1.00 1.00
Total Full Time 4.00 4.00 4.00 5.00 5.00
*** PART TIME ***Museum Attendant 0.37 0.50 0.60 0.60 0.60Facility Manager 0.20 0.20 0.20 0.20 0.20Facilities / Maintenance 0.00 0.38 0.30 0.30 0.30Volunteer & Tour Coodinator 0.75 0.75 0.75 0.75 0.75
Total Part Time 1.32 1.83 1.85 1.85 1.85
Total Full & Part Time FTE 5.32 5.83 5.85 6.85 6.85
PARKS & RECREATION
ACTUAL
-446-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
PARKS & RECREATION TOTAL
Full Time 24.90 25.90 26.90 27.90 27.40Part Time 34.62 35.93 34.15 33.80 33.30
Total Full & Part Time FTE 59.52 61.83 61.05 61.70 60.70
PARKS & RECREATION
ACTUAL
-447-
ELECTRIC UTILITY
PROPOSEDDEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18
POWER SUPPLY*** FULL TIME ***
Auxiliary Operator 4.00 4.00 1.00 1.00Electric Production Engineer 1.00 1.00 1.00 1.00Electric Production Instrumentation & Controls Lead 1.00 1.00 1.00 1.00Electric Production Maintenance Supervisor 1.00 1.00 1.00 1.00Electric Production Mechanical Lead 1.00 1.00 1.00 0.00Electric Production Operations Supervisor 1.00 1.00 1.00 1.00Electric Production Services Supervisor 1.00 1.00 0.00 0.00Electric Production Superintendent 1.00 1.00 1.00 1.00Environmental Regulatory Specialist 1.00 1.00 1.00 1.00Instrumentation & Controls Technician - Operator (1) 1.00 2.00 3.00 3.00Lead Plant Operator 4.00 4.00 4.00 4.00Maintenance Planner 1.00 1.00 1.00 1.00Mechanical Maintenance (1) 1.00 3.00 3.00 3.00Plant Operator (1) 8.00 8.00 12.00 11.00Regulatory Compliance Specialist 0.00 0.00 1.00 1.00Stockkeeper 1.00 1.00 1.00 1.00Utility I & Utility II 3.00 4.00 2.00 2.00Utility Operator 1.00 2.00 0.00 0.00Coal & Ash Handler 1.00 0.00 0.00 0.00Instrumentation & Controls Technician 1.00 0.00 0.00 0.00Mechanical Maintenance B 2.00 0.00 0.00 0.00
Total Full Time 36.00 37.00 35.00 33.00
(1) Includes apprentices in this job classification.
BOARD OF PUBLIC WORKS - UTILITY SERVICES
ACTUAL
-448-
ELECTRIC UTILITY
PROPOSEDDEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18
ELECTRIC TRANSMISSION & DISTRIBUTION*** FULL TIME ***
Electric Dispatch Coordinator (1) 1.00 1.00 1.00 1.00Electric Distribution Engineer 1.00 1.00 1.00 1.00Electric Distribution Engineering Specialist 3.00 3.00 3.00 3.00Electric Distribution Technician (2) 3.00 3.00 3.00 3.00Electric Engineering Supervisor 1.00 1.00 1.00 1.00Electric Transmission & Distribution Superintendent 1.00 1.00 1.00 1.00Lead Lineworker 2.00 3.00 2.00 2.00Line Crew Supervisor 1.00 1.00 1.00 1.00Lineworker (2) 8.00 7.00 8.00 7.00Operations & Metering Supervisor 1.00 1.00 1.00 1.00System Operations Technician 5.00 5.00 5.00 6.00Vegetation Management Technician 0.00 0.00 0.00 1.00
Total Full Time 27.00 27.00 27.00 28.00
ELECTRIC UTILITY TOTAL 63.00 64.00 62.00 61.00
(1) Title changed from "Administrative Coordinator" in FY17(2) Includes apprentices in this job classification.
BOARD OF PUBLIC WORKS - UTILITY SERVICES
ACTUAL
-449-
WATER & WASTEWATER UTILITY
PROPOSEDDEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18
WASTEWATER TREATMENT*** FULL TIME ***
Administrative Assistant - Operations (1) 1.00 1.00 0.60 0.60Environmental Compliance Supervisor 1.00 1.00 1.00 1.00Industrial Electrician (2) 1.00 1.00 1.00 1.70Laboratory Analyst 1.00 1.00 1.00 1.00Lead Maintenance - WWTP 1.00 1.00 1.00 1.00Maintenance - WWTP (3) 2.00 2.00 2.00 2.00Operations & Maintenance Supervisor - WWTP 1.00 1.00 1.00 1.00Plant Operator - WWTP 6.00 6.00 6.00 6.00Pollution Control Technician 2.00 2.00 2.00 2.00Utility II - WWTP (4) 1.00 1.00 1.00 1.00Utility - WWTP O&M (5) 1.00 1.00 1.00 1.00Wastewater Treatment Plant Superintendent 1.00 1.00 1.00 1.00
Total Full Time 19.00 19.00 18.60 19.30
WATER TREATMENT*** FULL TIME ***
Administrative Assistant - Operations (1) 0.00 0.00 0.40 0.40Industrial Electrician (2) 1.00 1.00 1.00 1.10Lead Maintenance - WTP 1.00 1.00 1.00 1.00Maintenance - WTP (6) 1.00 1.00 1.00 1.00Operations & Maintenance Supervisor - WTP 1.00 1.00 1.00 1.00Plant Operator - WTP 5.00 5.00 5.00 5.00Utility I - WTP 1.00 1.00 1.00 1.00Water Treatment Plant Superintendent 1.00 1.00 1.00 1.00
Total Full Time 11.00 11.00 11.40 11.50
(1) Full-time employee with split duties at Water Reclamation and Water Treatment.(2) One Industrial Electrician is allocated: 70% WRF; 10% WTP; 20% W/WW Services.(3) Title changed from "Maintenance II in FY16; includes apprentices in this classification.(4) Title changed from "Utility II - Custodian" in FY16.(5) Title changed from "Utility II - Operator Assistant" in FY16.(6) Includes Maintenance I and apprentices in this classification.
BOARD OF PUBLIC WORKS - UTILITY SERVICES
ACTUAL
-450-
WATER & WASTEWATER UTILITY
PROPOSEDDEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18
WATER DISTRIBUTION / WASTEWATER COLLECTION*** FULL TIME ***
Cross-Connection & Asset Management Supervisor (1) 0.00 0.00 0.00 1.00Engineering Field Technician 2.00 2.00 3.00 4.00GIS Specialist 1.00 1.00 1.00 1.00Industrial Electrician (2) 0.00 0.00 0.00 0.20Lead Service and Maintenance 3.00 3.00 3.00 3.00Service and Maintenance (3) 7.00 7.00 6.00 8.00Services & Maintenance Supervisor 1.00 1.00 1.00 1.00W / WW Civil Engineer 1.00 1.00 1.00 1.00W / WW Services Coordinator 1.00 1.00 1.00 1.00W / WW Services Engineering Specialist 2.00 2.00 1.00 1.00W / WW Services Superintendent 1.00 1.00 1.00 1.00Asset Management Specialist (4) 0.00 0.00 1.00 0.00
Total Full Time 19.00 19.00 19.00 22.20
WATER & WASTEWATER UTILITY TOTAL 49.00 49.00 49.00 53.00
(1) Revised from Asset Management Specialist classification.(2) One Industrial Electrician is allocated: 70% WRF; 10% WTP; 20% W/WW Services.(3) Includes apprentices in this job classification.(4) Replaced with Cross-Connection and Asset Management Supervisor in FY18.
BOARD OF PUBLIC WORKS - UTILITY SERVICES
ACTUAL
-451-
BOARD OF PUBLIC WORKS - UTILITY SERVICES
ADMINISTRATION & GENERAL
PROPOSEDDEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18
ADMINISTRATION*** FULL TIME ***
Administrative Specialist 1.00 1.00 1.00 1.00General Manager 1.00 1.00 1.00 1.00Operations Director 1.00 1.00 1.00 1.00Utility Services Director 1.00 1.00 1.00 1.00
Total Full Time 4.00 4.00 4.00 4.00
BUSINESS SERVICES*** FULL TIME ***
Business Services Director 1.00 1.00 1.00 1.00Human Resources Manager 1.00 1.00 1.00 1.00Human Resources Specialist 1.00 1.00 1.00 1.00Planning Engineer 3.00 3.00 3.00 2.00Planning Engineering Manager 1.00 1.00 1.00 1.00Planning Specialist 1.00 1.00 1.00 1.00Records Management Coordinator 1.00 1.00 1.00 1.00Safety Specialist 1.00 1.00 1.00 1.00
Total Full Time 10.00 10.00 10.00 9.00
*** PART TIME ***Administrative Assistant - Business Services (1) 1.00 1.00 1.00 0.50
Total Full & Part Time FTE 11.00 11.00 11.00 9.50
(1) Moved to Part Time in FY17.
ACTUAL
-452-
ADMINISTRATION & GENERAL
PROPOSEDDEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18
CUSTOMER SERVICE, MARKETING & ENERGY OPTIMIZATION*** FULL TIME ***
Administrative Assistant - Conservation Programs 1.00 1.00 1.00 1.00Community Energy Services Manager (1) 1.00 1.00 1.00 1.00Conservation Programs Specialist 1.00 1.00 1.00 1.00Customer Communications Specialist 1.00 1.00 1.00 1.00Customer Service Manager 1.00 1.00 1.00 1.00Customer Services Representative 6.00 6.00 6.00 6.00Energy Efficiency Engineer 1.00 1.00 1.00 1.00Key Accounts Analyst / Coordinator 1.00 1.00 1.00 1.00Lead Customer Service Representative (2) 1.00 1.00 1.00 1.00Meter Information Systems Specialist 0.00 1.00 1.00 1.00
Total Full Time 14.00 15.00 15.00 15.00
FINANCE & ACCOUNTING*** FULL TIME ***
Accounting Manager 1.00 1.00 1.00 1.00Accounts Payable Clerk 2.00 2.00 2.00 2.00Billing Coordinator 1.00 2.00 2.00 2.00Finance Director 1.00 1.00 1.00 1.00Financial Analyst 1.00 1.00 1.00 1.00General Accountant 3.00 3.00 3.00 3.00Payroll Specialist 1.00 1.00 1.00 1.00Meter Information System Specialist (3) 1.00 0.00 0.00 0.00
Total Full Time 11.00 11.00 11.00 11.00
(1 ) Title changed from "Communications & Customer Programs Manager" in FY16.(2 ) Title changed from "Customer Accounts Representative".(3 ) Transitioned into Utility Services in FY15.
BOARD OF PUBLIC WORKS - UTILITY SERVICES
ACTUAL
-453-
ADMINISTRATION & GENERAL
PROPOSEDDEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18
INFORMATION TECHNOLOGY*** FULL TIME ***
Business Systems Specialist (1) 1.00 1.00 1.00 1.00Boardband Services Manager 0.00 0.00 1.00 1.00Computer Systems Specialist 1.00 1.00 1.00 1.00Database Administrator 1.00 1.00 1.00 1.00Field Services Specialist 0.00 0.00 0.00 1.00Information Systems Analyst 1.00 1.00 1.00 1.00Inforamtion Technology Manager 1.00 1.00 1.00 1.00Information Technology Security Specialist 1.00 1.00 1.00 1.00Network Engineer 1.00 1.00 1.00 1.00Network Specialist 2.00 2.00 1.00 1.00Outside Plant (OSP) Engineer 0.00 0.00 0.00 1.00Programmer / Analyst 2.00 1.00 1.00 1.00Systems Specialist 0.00 0.00 1.00 1.00Technology Director 1.00 1.00 1.00 1.00
Total Full Time 12.00 11.00 12.00 14.00
PURCHASING, FACILITIES, WAREHOUSING AND METER READING*** FULL TIME ***
Buyer 1.00 1.00 1.00 1.00Courier 1.00 1.00 1.00 1.00Facility Maintenance (2) 1.00 1.00 1.00 1.00Inventory & Facilities Specialist 1.00 1.00 1.00 1.00Materials & Facilities Manager 1.00 1.00 1.00 1.00Procurement Specialist 1.00 1.00 1.00 1.00Utility I (3) 1.00 1.00 1.00 1.00Utility I - Warehouse & Facilities 1.00 1.00 1.00 1.00Utility II - Warehouse 1.00 1.00 1.00 1.00
Total Full Time 9.00 9.00 9.00 9.00
ADMINTRATION & GENERAL TOTAL 61.00 61.00 62.00 62.50
UTILITY SERVICES TOTALFull Time 172.00 173.00 172.00 (4) 176.00Part Time 1.00 1.00 1.00 0.50
Total Full & Part Time FTE 173.00 174.00 173.00 176.50
(1) Moved from Finance in FY17; formerly Finance Systems Specialist.(2) Title chanaged from "Maintenance I - Warehouse/Facilities & Grounds" in FY16.(3) Title chanaged from "Grounds & Utility I" in FY16.(4) Original FY17 budget included 177.
ACTUAL
BOARD OF PUBLIC WORKS - UTILITY SERVICES
-454-
ORGN UNIT CITY MGRPROPOSAL RECOMMEND
DEPARTMENT / POSITION FY 15 FY 16 FY 17 FY 18 FY 18
TECHNOLOGY SERVICES*** FULL TIME ***
Technology Services Coordinator 0.60 0.60 0.60 0.60 0.60Sr Network Systems Specialist 1.00 1.00 1.00 1.00 1.00Network Systems Specialist 1.00 1.00 1.00 1.00 1.00Technical Support - GIS 0.00 0.00 1.00 1.00 1.00Technology Specialist 1.00 1.00 1.00 1.00 1.00
Total Full Time 3.60 3.60 4.60 4.60 4.60
INTERNAL SERVICES
ACTUAL
-455-
New Department City Manageror Proposed Approved
Department Description Replace Amount Amount
ELECTIONS(GENERAL FUND)
(2) Precinct Supply Cases New 300 300
(6) Boulee Voting Booths, Double New 1,600 1,600
Total Elections (General Fund) 1,900 1,900
CABLE TV PUBLIC ACCESS
Projector Lens New 3,500 3,500
Tilt Shift Lens New 3,000 3,000
Intern/Tulip Time Camera New 2,500 2,500
Black Magic SSD Recorder New 1,700 1,700
Tripod New 1,600 1,600
Drone Batteries and Charger New 1,500 1,500
Drone Lens New 1,000 1,000
Projector Bulb New 750 750
IPAD New 750 750
Total Cable TV Public Access 16,300 16,300
TOTAL MANAGEMENT & ADMINISTRATION 18,200 18,200
PUBLIC SAFETY -POLICE SERVICES(GENERAL FUND)
(2) Magnum Spike Strip Systems New 920 920
800 Mhz Radio System Miscellaneous Equipment Replace 4,000 4,000
Garret CSI Metal Detector Replace 980 980
Kustom Signal Golden Eagle Dual Antenna Radar Unit Replace 1,540 1,540
Simunitions Training Protective Equipment Replace 900 900
(14) 800 MHZ Tactical Team Radiomics Replace - 7,000
Total Public Police Services (General Fund) 8,340 15,340
CAPITAL OUTLAYCONTROLLED ITEMS
MANAGEMENT & ADMINISTRATION
PUBLIC SAFETY
-456-
New Department City Manageror Proposed Approved
Department Description Replace Amount Amount
PUBLIC SAFETY -FIRE SERVICES
(GENERAL FUND)
(25) Structural Firefighting Helmets Replace 9,250 9,250
(10) Voice Pagers for Paid on Call and Off Duty Personnel Replace 6,000 6,000
Electronics pkg for 1182 (2000 Pursuit boat) New 9,000 9,000
(3) Flir K2 Thermal Camera Kits New 4,750 4,750
(6) Active Assailant Response Kits with Level III Vests New 7,200 7,200
Hoses for Various Links/Appliances Replace 3,000 -
Trauma/Airway Training Mannequin New 2,500 -
Amkus Extrication Cutter Replace 5,600 5,600
Total Fire Services (General Fund) 47,300 41,800
TOTAL PUBLIC SAFETY 55,640 57,140
CENTRALIZED VEHICLE &
EQUIPMENT
(3) Air Tools Replace 1,500 1,500
Storage Units/Shelving New 2,200 2,200
Shop Pie Set for Iron Worker New 2,000 2,000
Cut Off Saw Replace 1,500 1,500
(2) Parts Washers Replace 3,000 3,000
Total Centralized Vehicle & Equipment 10,200 10,200
TOTAL TRANSPORTATION 10,200 10,200
DOWNTOWN DEVELOPMENT
AUTHORITY
(3) Bike Racks New 3,000 3,000
(2) Trash Cans New 2,000 2,000
Total Downtown Development Authority 5,000 5,000
SOLID WASTE/RECYCLING
Refuse Containers New 67,000 67,000
Total Solid Waste Recycling 67,000 67,000
TOTAL COMMUNITY & NEIGHBORHOOD SERVICES 72,000 72,000
TRANSPORTATION
CAPITAL OUTLAY
PUBLIC SAFETY (continued)
CONTROLLED ITEMS
COMMUNITY & NEIGHBORHOOD SERVICES
-457-
New Department City Manageror Proposed Approved
Department Description Replace Amount Amount
CITY HALL &GROUNDS
(GENERAL FUND)
(5) Non-functioning water heater Replace 3,645 3,645
(2) Jug Filler drinking fountains New 6,000 -
Total City Hall & Grounds (General Fund) 9,645 3,645
CEMETERIES (GENERAL FUND)
(6) Stihl FS130 Trimmers Replace 2,400 2,400
(2) Little Wonder Optimax Blowers Replace 2,800 2,800
(2) BR600 Backpack Blowers Replace 1,000 1,000
Total Cemeteries (General Fund) 6,200 6,200
RECREATION (GENERAL FUND)
(8) Safety Nettings for Matt Urban Sports Complex New 5,000 -
(30) Lacrosse Jerseys New 2,700 2,700
(2) Storage Trailers Replace 6,000 -
Concessions Stand Equipment New 3,000 -
Matt Urban Maintence Shed Roof Replace 3,000 3,000
Matt Urban Softball Field Stone Dust New 14,000 14,000
Total Recreation (General Fund) 33,700 19,700
PARKS (GENERAL FUND)
(7) Stihl FS130 Trimmers Replace 2,800 2,800
(2) Stihl MS201T 14" Arborist Saws Replace 1,450 1,450
Lil Wonder Bed Shaper New 3,800 3,800
Climbing gear and Safety Equipment New/Replace 1,000 1,000
(4) BR600/BR700 Backpack Blowers Replace 2,000 2,000
Lil Wonder Push Edger New 900 900
Stihl HT131 Pruning Saw Replace 650 650
(4) Picnic Tables at Rosa Park Green Replace 3,400 3,400
Stihl MS880 with 47" bar Replace 1,800 1,800
Electric Pressure Washer New 1,000 1,000
Total Parks (General Fund) 18,800 18,800
CAPITAL OUTLAYCONTROLLED ITEMS
PARKS & RECREATION
-458-
New Department City Manager
or Proposed Approved
Department Description Replace Amount Amount
WINDMILL ISLAND GARDENS
(2) Dutch Province Flags Replace 4,000 4,000
State Historical Marker New 3,000 3,000
Replacement Tables/Chairs for Wedding Events:
(6) 60" Round Tables Replace 1,200 1,200
(2) 48" Round Tables Replace 200 200
(6) 8' Banquet Tables Replace 500 500
(6) 6' Banquet Tables Replace 400 400
(15) High Top Tables New 900 900
(48) White Indoor/Outdoor Chairs Replace 1,200 1,200
Furniture for Conservatory Refurbishment New 4,000 4,000
Island Security Cameras New 4,000 4,000
Audio/Visual Equipment for Conservatory (TV & Sound) New 3,000 3,000
Total Windmill Island Gardens 22,400 22,400
TOTAL PARKS & RECREATION 90,745 70,745
TECHNOLOGY SERVICES
Digital Forensics Computer Replace 6,000 6,000
(3) UPS for Server Room Replace 2,000 1,950
(3) Police 2-N-1 Laptops Replace 4,800 4,800
Transportation Desktop New 1,600 1,600
CNS Laser Printer New 300 300
CNS (Peter Boogart) Replace 1,600 1,600
Transportation Server License Replace 600 600
(17) Election Laptops Replace - 6,800
Clerk Laptop (Brenda Katerberg) Replace 1,800 1,800
Clerk Laptop (Customer Service Area) Replace 1,800 1,800
CNS Desktop (Amanda Cole) Replace 1,600 1,600
CNS Desktop (New Planner) New 1,600 1,600
(33) PCS Replace 52,800 52,800
Color Printer (Finance) New 3,000 -
Total Technology Services 79,500 83,250
CAPITAL OUTLAYCONTROLLED ITEMS
INTERNAL SERVICES
PARKS & RECREATION (continued)
-459-
New Department City Manageror Proposed Approved
Department Description Replace Amount Amount
HEALTH/DENTAL INSURANCE
WELLNESS CITY
Weight Set for Kollen Park Fire Station Replace 1,500 1,500
Rowing Machine New 2,000 2,000
Fitness Bike Replace 1,500 1,500
Total Health/Dental Insurance Wellness City 5,000 5,000
TOTAL INTERNAL SERVICES FUND 84,500 88,250
FINANCE (GENERAL FUND)
(4) Stand up work stations New 2,000 2,000
Total Finance (General Fund) 2,000 2,000
TOTAL FISCAL SERVICES 2,000 2,000
GRAND TOTAL : GENERAL FUND 127,885$ 109,385$
GRAND TOTAL : OTHER FUNDS 205,400$ 209,150$
GRAND TOTAL : ALL FUNDS & SERVICES GROUPS 333,285$ 318,535$
TOTALS
CAPITAL OUTLAYCONTROLLED ITEMS
FISCAL SERVICES
INTERNAL SERVICES (continued)
-460-
New Department City Manageror Proposed Approved
Department Type Description Replace Amount AmountCABLE TV PUBLIC
ACCESS Machinery & Equipment
Encodex point to point New 8,000 8,000
Wireless Video Transmitter New 6,500 6,500
Movie Screen New 5,000 5,000
Total - Machinery & Equipment 19,500 19,500
Total Cable TV Public Access Fund 19,500 19,500
TOTAL MANAGEMENT & ADMINISTRATION 19,500$ 19,500$
CAPITAL OUTLAYMANAGEMENT & ADMINISTRATION
-461-
New Department City Manageror Proposed Approved
Department Type Description Replace Amount Amount
PUBLIC SAFETY - POLICE SERVICES (GENERAL FUND)
Machinery & Equipment
E/Z Rider K9 Cruiser Platform New 6,900 6,900
(3) X2 Tasers with Holster & 5 yr warranty Replace 5,000 5,000
RU Fast 820 Radar Speed Trailer w/50 Watt Solar Replace/New 8,200 -
(14) 800 Mhz Tactical Team Radio Mics Replace 7,000 -
Total - Machinery & Equipment 27,100 11,900
Total Public Safety - Police Services (General Fund) 27,100 11,900 PUBLIC SAFETY - FIRE SERVICES
(GENERAL FUND)Machinery & Equipment
(2) Automatic Chest Compression Devices New 22,900 22,900
Total - Machinery & Equipment 22,900 22,900
Buildings & Additions
Kollen Park Station Apparatus Bay Improvements Replace/New 50,000 50,000
(2) Kollen Park Station - Boilers Replace/New 47,000 -
Total - Building & Additions 97,000 50,000
Total Public Safety - Fire Services (General Fund) 119,900 72,900
TOTAL PUBLIC SAFETY 147,000$ 84,800$
CAPITAL OUTLAYPUBLIC SAFETY
-462-
New Department City Manageror Proposed Approved
Department Type Description Replace Amount AmountCENTRALIZED
VEHICLE & EQUIPMENT
Machinery & Equipment
(4) Season use mt Sidewalk Plow, Snow Blower & Replace 138,000 138,000
Broom #133
72" 2 Mowers 377 & 670 Replace 16,400 16,400
60" Z-Mower / Mulching Replace 16,400 16,400
60" Z-Mower / Mulching Replace 16,400 16,400
Small Tractor with Loader & Snowblower #351 Replace 55,500 55,500
Dump Box for #307 Replace 7,000 7,000
Message Board Replace 19,000 19,000
Cat Walk System for Bulk Tanks Additional 11,000 11,000
XUV Gator Replace 15,500 15,500
Back Hoe #147 Replace 119,000 -
Total - Machinery & Equipment 414,200 295,200
Vehicle
4 - Police Tahoes #09,19,20,21 Replace 140,000 140,000
Police Change Overs Additional 16,000 16,000
AWD/SUV #100 Replace 25,000 25,000
41,000 GVW Plow Truck #116 Replace 185,000 185,000
41,000 GVW Plow Truck #106 Replace 203,000 -
4X4 Pick Up With Service Body Replace 54,000 54,000
4X4 Pick up Plow Truck #146 Replace 35,000 35,000
16500 GVW Small Dump Truck #109 Replace 43,500 43,500
Total - Vehicle 701,500 498,500
Total Centeralized Vehicle & Equipment Fund 1,115,700 793,700
TOTAL TRANSPORTATION 1,115,700$ 793,700$
CAPITAL OUTLAYTRANSPORTATION
-463-
New Department City Manageror Proposed Approved
Department Type Description Replace Amount Amount
CITY HALL (GENERAL FUND) Building & Additions
Boiler Replace 60,000 -
Total Building & Additions 60,000 -
Total City Hall (General Fund) 60,000 -
PARKS (GENERAL FUND) Machinery & Equipment
Greenhouse supplies for new greenhouse New 19,800 -
Total Machinery & Equipment 19,800 -
Land Improvements
Fish Pond Filtration System for Centenial Park New 35,000 -
Total Land Improvements 35,000 -
Total Parks (General Fund) 54,800 -
WINDMILL ISLAND
GARDENSBuildings & Additions
(7) Windows for Shop Building Replace 7,000 7,000
Total Building & Additions 7,000 7,000
Land Improvements
Water line New - 410,000
Non-Motorized Pathway New - 1,600,000
Total Land Improvements - 2,010,000
Total Windmill Island Gardens Fund 7,000 2,017,000
TOTAL PARKS & RECREATION 121,800$ 2,017,000$
CAPITAL OUTLAY PARKS & RECREATION
-464-
New Department City Manageror Proposed Approved
Department Type Description Replace Amount Amount
TECHNOLOGY SERVICES FUND Machinery & Equipment
BSA Replacement Server Replace 53,000 53,000
2 - Cisco Switches City Hall New 7,100 7,100
Police Com-Tech with EPS Readers Replace 32,800 32,800
Pictometry 2017 New 24,000 7,700
Technology Plotter Replace 5,000 5,000
Replacement Hyper - V Host Server Replace 20,000 20,000
SQL 2016 (LaserFiche/ArcGis) Replace 12,900 12,900
Unitrend Backup Appliance Replace 25,000 25,000
Transportation Scanner/Plotter Replace 10,200 10,200
(17) Election Laptops New 6,800 -
Asset Management Software New 25,000 -
Total - Machinery & Equipment 221,800 173,700
Total Technology Services Fund 221,800 173,700
TOTAL INTERNAL SERVICES 221,800$ 173,700$
CAPITAL OUTLAYINTERNAL SERVICES
-465-
Projected
FY2018 Multi-Year
Department Description Amount Budget
Power Plant Continuous Emmissions Monitoring Analyzers 120,000 120,000
Combustible Gas Detection Replacement 100,000 100,000
Units 7, 8 and 9 Station Power relays 75,000 75,000
HEP Procedure and Operator Qualification Program 60,000 120,000
Unit 9 Generator Protection Relay 75,000 75,000
Unit 7 & 8 Fuel Tank repainting 60,000 60,000
Unit 7 Load Gear repair 50,000 50,000
All Remaining projects 375,200 375,200
Total Power Plant 915,200 975,200
Replace Breakers 188 and 388 Black River Sub 1,000,000 1,200,000
Underground Lines and Equipement replacements 700,000 700,000 James St Building 400,000 400,000
Transformer Upgrade and Replacement 300,000 300,000
Distribution System Cutout replacements 300,000 300,000
Transmission Poles replacements 250,000 250,000
Circuit Riser Wildlife Protection 250,000 250,000
Overhead Lines and Equipment 200,000 200,000
Streetlight Upgrade to LED 200,000 200,000
Ottawa Circuit 131 to back up 4 circuits 200,000 200,000
Lincoln Ave. UG Conversion 9th - 14th St. 180,000 180,000
Smart grid Upgrades 62,239 250,000
Overhead Underground conversions 150,000 150,000
All Remaining projects 915,000 1,025,000
Total Electric Transmission and Distribution 5,107,239 5,605,000
Broadband Northside Fiber Acquisition 540,000 540,000
Distribution Expansion Underground 100,000 100,000
GPON - Expansion 80,000 80,000
Distribution Fiber 16th, Waverly and Country Club 75,000 75,000
Distribution Roosevelt Zeeland 50,000 50,000
Fiber Termination Cabinets 50,000 50,000
OAISD Jenison Fiber Acquisition 50,000 50,000
All Remaining projects 200,000 200,000
Total Broadband 1,145,000 1,145,000
CAPITAL OUTLAYBoard of Public Works Utilities
Electric Transmission and Distribution
-466-
Projected
FY2018 Multi-Year
Department Description Amount Budget
CAPITAL OUTLAYBoard of Public Works Utilities
Water Plant Plant Controls System Upgrades 495,000 495,000
Programmable Logic Controls Upgrade 240,000 240,000
Replace High Service Valve 90,000 90,000
Wonderware Upgrade 144,337 212,000
All Remaining projects 238,500 238,500
Total Water Plant 1,207,837 1,275,500
Wastewater Plant Primary Clarification Improvements 1,000,000 1,800,000
New Waste activated Sludge Pump for West Plant 135,000 135,000
New Pumps for Thickeners 1 and 2 90,000 90,000
Multi-Spectral Analyzer 80,000 80,000
Replace Drive on Clarifier 6 60,000 60,000
Replace Solid Handling Building Boiler 60,000 60,000
Replace Disinfection Chemical Storage Tanks 50,000 100,000
Programmable Logic Controls upgrade CP600 45,000 45,000
Irrigation Systems Restoration 25,000 25,000
All Remaining projects 101,000 101,000
Total Wastewater Plant 1,646,000 2,496,000
Water Distribution Water Main Replacement South Shore Old Orchard - Allen 2,000,000 2,500,000
36" Transmission Main and Valve replacement 750,000 6,000,000
Water Main Replacement 32nd St American Bottling and Thermotron reliabi 600,000 600,000
Water Main Replacement 28th St Pine - Lincoln 200,000 900,000
Water Main Replacement Cypress Ave 150,000 150,000
Water System Upgrades 150,000 150,000
Service Replacements 100,000 100,000
New Meters 100,000 100,000
All Remaining Projects 192,000 192,000
Total Water Distribution 4,242,000 10,692,000
-467-
Projected
FY2018 Multi-Year
Department Description Amount Budget
CAPITAL OUTLAYBoard of Public Works Utilities
Sewer Main Lining and Manhole Rehab 1,000,000 1,000,000
3 Pneumatic Lifgt Staions converted to Conventenial Lift stations 350,000 450,000
16th St and Crescent Lift Station Improvements 600,000 2,000,000
Sewer Main Replacement Southshore Old Orchard to Goldenrod 300,000 595,000
Replace Tving Truck 200,000 200,000
Sewer Main Replacement 28th 200,000 200,000
Various Sewer Improvements 150,000 150,000
Sewer Main Replacement 21st Van Raalte to Cleveland 100,000 400,000
Eliminate Dual Mains 10th - College - Columbia 100,000 300,000
New Meters 100,000 100,000
All Remaining Projects 190,000 240,000
Total Wastewater Collection 3,290,000 5,635,000
Administration Replace garage Doors 90,000 90,000
Sharepoint Office Exchange Upgrade 75,000 75,000
Replace Vehicle 74 for Miss Dig 35,000 35,000
Replace Vehicle 19 for Courier 32,000 32,000
Replace Truck Trailer Devices at Loading Docks 16,500 16,500
Replace Sidewalk and Sign Lighting with LED 7,500 7,500
Add on and repair the Service Center Emergency Notification System 6,500 6,500
Total Administration 262,500 262,500
TOTAL BOARD OF PUBLIC WORKS UTILITIES 17,815,776$ 28,086,200$
Wastewater Collection
-468-
> LEGAL DEBT LIMITATION AND LEGAL DEBT MARGIN
> SUMMARY LISTING
> FUND SUMMARIES (see note below)- ACROSS ALL LTGO BOND ISSUES- TAXATION & CASH CONTROL - BUILDING AUTHORITY BONDS- SPECIAL ASSESSMENT BONDS- PENSION OBLIGATION BONDS- ACT 99 INSTALLMENT PURCHASE AGREEMENT
> DETAIL OF REMAINING DEBT REQUIREMENTS- BY INDIVIDUAL DEBT OBLIGATION
Note -
For further financial debt service summary information on government long-term debt
issued for a specific enterprise-type of purpose (e.g., Electric Generation), reference
the fund financial statements (balance sheet, revenue & expense statement, and cash
flow statement) of the specific enterprise fund. Detail of annual principal and interest
requirements are included in this appendix.
APPENDIX C
DEBT SERVICE
-469-
Total State Equalized Value Across All Property Classfications 1,356,247,900$
Percentage Limit of Total Value (In Accordance with the City Charter) 10% Debt Limitation 135,624,790$
Total Bonded Debt at July 1, 2017 (excludes Capital Leases) 236,336,041$
Less the Following: - Debt Items Not Subject to Limitation : Special Assessment Bonded Debt - Revenue Bonded Debt (excludes Sewage Disposal Bond Issue) ( 174,475,000 ) - Amount Available for Repayment of G.O. and L.T.G.O. Bonds at July 1, 2017: Estimated Fund Balance in G.O. and L.T.G.O. Debt Service Funds ( 433,021 )
Debt Amount Applicable to Debt Limitation 61,428,020$
Debt Limitation Minus Debt Applicable to Limitation Equals Estimated Legal Debt Margin 74,196,770$
DEBT APPLICABLE TO LIMITATION AT JULY 1, 2017
ESTIMATED LEGAL DEBT MARGIN AT JULY 1, 2017
CITY OF HOLLAND
DEBT LIMITATION AND LEGAL DEBT MARGIN
AT JULY 1, 2017
DEBT LIMITATION AT JULY 1, 2017
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
110.0
FY‐09 FY‐10 FY‐11 FY‐12 FY‐13 FY‐14 FY‐15 FY‐16 FY‐17 FY‐18
Milli
ons
Debt Applicable to Limitation Legal Debt Margin
$
-470-
NetSchedule of Outstanding Effective Debt Debt Debt Debt
Long-Term Funded Debt Final Interest Principal Interest Principal InterestDebt Obligations By Issuance Maturity Rate Amount Total Amount Total
Act 34 Capital Improvements Bond Issues Parking Deck, Series 2008 Brownfield Capture 07-31-08 05-01-33 4.504268% 4,000,000 2,939,470 3,340,000 1,497,905 Street Improvements, Series 2010 Property Taxation 05-26-10 08-01-19 2.744873% 5,500,000 826,255 2,060,000 98,788
Total Act 34 Capital Improv. Issues 9,500,000 3,765,725 5,400,000 1,596,693
Building Auth Issue Police/Transp/WG Property Taxation 09-09-10 10-01-18 2.39586% 7,425,000 1,204,325 1,610,000 25,913 Refunding Series 2010
Pension Obligation, Series 2015 Issue Property Taxation 11-18-15 12-01-25 2.862191% 25,000,000 4,039,168 22,725,000 3,148,977& Utility Funds
Act 99 Installment Purchase Agrmt Property Taxation 02-25-16 06-01-26 2.190000% 3,000,000 374,331 2,728,541 292,589
Refunding Issue, Series 2016 Property Taxation 08-18-16 04-01-22 1.460000% 6,975,000 365,511 6,975,000 307,805
Civic Center Issue, Series 2016A Property Taxation 12-08-16 08-01-26 2.275000% 3,475,000 905,063 3,475,000 905,063
Civic Center Issue, Series 2016B Property Taxation 12-08-16 02-01-37 0.980000% 9,835,000 1,195,445 9,835,000 1,195,445
Total Governmental Funds 65,210,000 11,849,568 52,748,541 7,472,485
Board of Public Works IssuesWater Series 2012-A Refunding Water Fund 07-01-14 07-01-24 2.81250% 9,740,000 2,635,719 9,165,000 1,437,019Water Series 2013-A Refunding Water Fund 01-01-14 07-01-17 1.22000% 3,260,000 238,350 1,685,000 50,925Drinking Water Program Bond Water Fund 09-23-11 04-01-32 2.50000% 6,026,500 1,428,768 4,785,000 953,558Electric Series 2014-A Revenue Bond Electric Fund 04-22-14 07-01-39 4.06000% 158,840,000 95,900,678 158,840,000 95,900,678Sewage Disposal Series 2015 Bond Wastewater Fund 04-15-15 06-01-35 2.75640% 9,500,000 3,175,265 9,112,500 2,690,261
Total Board of Public Works Issues 187,366,500 103,378,780 183,587,500 101,032,441
Total Enterprise Funds 187,366,500 103,378,780 183,587,500 101,032,441
Grand Total 252,576,500 115,228,348 236,336,041 108,504,926
Date Of Original Issuance Remaining @ 07/01/17
(Existing Issues Across All Governmental Debt Service Funds, Includes Enterprise Funds)
DEBT SERVICE
-471-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes 2,390,584$ 2,444,655$ 4,398,425$ 4,388,063$ 5,470,392$ 5,470,392$
Special Assessments 49,664 35,985 7,704 8,786 7,617 7,617
Interest & Rents
* Building Authority Rental Receipts -
from Herrick District Library 505,488 482,488 448,575 448,575 - 0 - - 0 -
* Special Assesssment Interest 6,004 3,466 1,695 1,698 1,257 1,257
* Investment Income 2,892 3,845 3,260 7,964 6,150 6,150
Other - 0 - - 0 - - 0 - 1,619,475 1,620,744 1,620,744
Transfers In 261,566 268,097 279,191 297,798 421,047 421,047
TOTAL SOURCES 3,216,198$ 3,238,535$ 5,138,850$ 6,772,359$ 7,527,207$ 7,527,207$
FUNDING USES -
Other Current Expenditures -
* Other Miscellaneous 760$ 190$ 1,001$ 601$ 1,001$ 1,001$
Debt Service Payments -
* Principal 2,389,000 2,445,000 5,126,459 5,166,459 5,852,437 5,852,437
* Interest 779,253 696,183 1,280,339 1,193,348 1,922,701 1,922,701
Transfers Out 22,136 23,981 1 19,108 1 1
TOTAL USES 3,191,149$ 3,165,354$ 6,407,800$ 6,379,516$ 7,776,140$ 7,776,140$
INCREASE (DECREASE) 25,049$ 73,181$ (1,268,950)$ 392,843$ (248,933)$ (248,933)$
ENDING BALANCE -
- for General Municipal Long-term De 187,467$ 258,074$ 611,570$ 690,878$ 433,021$ 433,021$
- for Special Assessment Long-term 37,387 39,961 36,990 (0) 8,924 8,924
TOTAL FUND EQUITY 224,854$ 298,035$ 648,560$ 690,878$ 441,945$ 441,945$
Note - The summary excludes Building Authority and Notes Payable Rental Reciepts & Rental Payments of $1,820,094 for two related bond issues as those Sources & Uses are already included in Taxes (Sources) and Principal/Interest Maturities (Uses).
- - F U N D I N G S O U R C E S & U S E S - -
- - F U N D E Q U I T Y - -
DEBT SERVICE
SUMMARY ACROSS ALL LTGO BOND ISSUES
LIMITED TAX GENERAL OBLIGATION (LTGO)
-472-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes 2,390,584$ 2,444,655$ 4,398,425$ 4,388,063$ 5,470,392$ 5,470,392$
Investment Income 2,530 3,447 3,000 8,000 6,000 6,000
Other - 0 - - 0 - 1,619,475 1,619,475 1,620,744 1,620,744
Transfers In 261,565 268,097 279,190 278,690 421,046 421,046
TOTAL SOURCES 2,654,679$ 2,716,199$ 6,300,090$ 6,294,228$ 7,518,182$ 7,518,182$
FUNDING USES -
Other Current Expenditures -
* Other
- Miscellaneous 759$ 189$ 1,000$ 600$ 1,000$ 1,000$
- Principal - 2015 Pension Bond - 0 - - 0 - 2,275,000 2,275,000 2,300,000 2,300,000
- Intr & Fees- 2015 Pension Bond - 0 - - 0 - 598,949 598,949 575,699 575,699
- Principal - Act 34 Cap Improvem 100,000 110,000 125,000 125,000 130,000 130,000
- Intr & Fees- Act 34 Cap Improve 161,565 157,815 153,690 153,690 148,690 148,690
- Principal - Act 34 Streets 585,000 605,000 630,000 630,000 660,000 660,000
- Intr & Fees - Act 34 Streets 103,669 89,374 72,997 72,997 54,600 54,600
- Principal-Ottawa County Drain 64,000 - 0 - - 0 - - 0 - - 0 - - 0 -
- Interest-Ottawa County Drain 2,803 - 0 - - 0 - - 0 - - 0 - - 0 -
- Principal - 2016A Civic Bond - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
- Intr & Fees - 2016A Civic Bond - 0 - - 0 - - 0 - - 0 - 134,569 134,569
- Principal - 2016B Civic Bond - 0 - - 0 - - 0 - - 0 - 175,000 175,000
- Intr & Fees - 2016B Civic Bond - 0 - - 0 - - 0 - - 0 - 87,447 87,447
- Principal - 2016 Refunding Bond - 0 - - 0 - - 0 - - 0 - 120,000 120,000
- Intr & Fees - 2016 Refunding Bo - 0 - - 0 - - 0 - 57,707 101,709 101,709
- Principal - 2017 Pension Bond - 0 - - 0 - - 0 - - 0 - 730,000 730,000
- Intr & Fees - 2017 Pension Bond - 0 - - 0 - - 0 - - 0 - 737,330 737,330
- Building Auth. Rent Payments 1,631,631 1,683,344 1,736,856 1,595,606 1,484,413 1,484,413
- Energy Performance Payment - 0 - - 0 - 353,201 353,201 335,681 335,681
Transfers Out 1 1 1 1 1 1
TOTAL USES 2,649,428$ 2,645,723$ 5,946,694$ 5,862,751$ 7,776,139$ 7,776,139$
SOURCES OVER (UNDER) USES 5,252$ 70,476$ 353,396$ 431,477$ (257,957)$ (257,957)$
ENDING FUND EQUITY 174,561$ 245,037$ 598,433$ 676,514$ 418,557$ 418,557$
DEBT SERVICE
LIMITED TAX GENERAL OBLIGATION (LTGO)
TAXATION & CASH CONTROL
-473-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Interest & Rents:
* Building Authority Rental Receipts -
- from Debt Svc Cash Control-Taxes 1,631,631$ 1,683,344$ 1,736,856$ 1,595,606$ 1,484,413$ 1,484,413$
- from Herrick District Library 505,488 482,488 448,575 448,575 - 0 - - 0 -
* Investment Earnings 161 132 100 100 100 100
* Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
* Transfers In 1 - 0 - 1 1 1 1
TOTAL SOURCES 2,137,281$ 2,165,963$ 2,185,532$ 2,044,282$ 1,484,514$ 1,484,514$
FUNDING USES -
Other Current Expenditures -
* Other 1$ 1$ 1$ 1$ 1$ 1$
Debt Service Payments -
* Principal 1,630,000 1,720,000 1,815,000 1,815,000 1,460,000 1,460,000
* Interest & Fees 507,119 445,831 370,431 227,954 24,413 24,413
TOTAL USES 2,137,120$ 2,165,832$ 2,185,432$ 2,042,955$ 1,484,414$ 1,484,414$
SOURCES OVER (UNDER) USES 161$ 131$ 100$ 1,327$ 100$ 100$
ENDING FUND EQUITY 12,906$ 13,037$ 13,137$ 14,364$ 14,464$ 14,464$
DEBT SERVICE
LIMITED TAX GENERAL OBLIGATION (LTGO)
(SUMMARY OF THREE OUTSTANDING ISSUES)
BUILDING AUTHORITY CONSTRUCTION BONDS
-474-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -Interest & Rents: from Debt Svcs Cash Control- Taxes - 0 - - 0 - 353,201 353,201 335,681 335,681 Investment Earnings - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - Transfer In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
FUNDING SOURCES - TOTALS - 0 -$ - 0 -$ 353,201$ 353,201$ 335,681$ 335,681$
FUNDING USES - Debt Service Payments Principal - 0 - - 0 - 271,459 271,459 277,437 277,437 Interest & Fees - 0 - - 0 - 81,742 81,742 58,244 58,244 Transfer Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
FUNDING USES - TOTALS - 0 -$ - 0 -$ 353,201$ 353,201$ 335,681$ 335,681$
Excess (Deficiency) of Funding Sources over Funding Uses - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
ENDING FUND EQUITY - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
DEBT SERVICE
ACT 99 PURCHASE AGREEMENT
ENERGY PERFORMANCE BONDS
-475-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES -
Taxes & Special Assessments:
* Special Assessment Principal 49,664$ 35,985$ 7,704$ 8,786$ 7,617$ 7,617$
Interest & Rents:
* Special Assessment Interest 6,004 3,466 1,695 1,698 1,257 1,257
* Investment Income 201 266 160 (136) 50 50
Other - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
Transfers In - 0 - - 0 - - 0 - 19,107 - 0 - - 0 -
TOTAL SOURCES 55,869$ 39,717$ 9,559$ 29,455$ 8,924$ 8,924$
FUNDING USES -
Debt Service Payments -
* Principal 10,000$ 10,000$ 10,000$ 50,000$ - 0 -$ - 0 -$
* Interest & Fees 4,098 3,163 2,530 309 - 0 - - 0 -
Transfers Out 22,135 23,980 - 0 - 19,107 - 0 - - 0 -
TOTAL USES 36,233$ 37,143$ 12,530$ 69,416$ - 0 -$ - 0 -$
SOURCES OVER (UNDER) USES 19,637$ 2,574$ (2,971)$ (39,961)$ 8,924$ 8,924$
ENDING FUND EQUITY 37,387$ 39,961$ 36,990$ (0)$ 8,924$ 8,924$
DEBT SERVICE
LIMITED TAX GENERAL OBLIGATION (LTGO)
SPECIAL ASSESSMENT BONDS
(SUMMARY OF THREE OUTSTANDING ISSUES)
-476-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES - Special Assessments 1,164$ 1,164$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ Special Assessments - Alternates - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - Interest on Special Assessment Installme 151 76 - 0 - - 0 - - 0 - - 0 - Investment Income 4 15 - 0 - 14 - 0 - - 0 - Investment Income - Market Adjustment (0) 5 - 0 - - 0 - - 0 - - 0 -
FUNDING SOURCES - TOTALS 1,319$ 1,260$ - 0 -$ 14$ - 0 -$ - 0 -$
FUNDING USES - Principal Retirement - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ Interest & Fees 275 - 0 - - 0 - - 0 - - 0 - - 0 - Transfer Out - 0 - - 0 - - 0 - 2,651 - 0 - - 0 -
FUNDING USES - TOTALS 275$ - 0 -$ - 0 -$ 2,651$ - 0 -$ - 0 -$
Excess (Deficiency) of Funding Sources over Funding Uses 1,044 1,260 - 0 - (2,637) - 0 - - 0 -
ENDING FUND EQUITY 1,377$ 2,637$ 2,637$ (0)$ (0)$ (0)$
DEBT SERVICE
SPECIAL ASSESSMENT BOND SERIES 2000A
-477-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES - Special Assessments 40,042$ 27,117$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ Interest on Special Assessment Installme 3,262 1,271 - 0 - - 0 - - 0 - - 0 - Bond Proceeds - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - Investment Income - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - Investment Income - Market Adjustment - 0 - - 0 - - 0 - - 0 - - 0 - - 0 - Transfer In - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
FUNDING SOURCES - TOTALS 43,304$ 28,388$ - 0 -$ - 0 -$ - 0 -$ - 0 -$
FUNDING USES - Principal Retirement - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ - 0 -$ Interest & Fees 285 127 - 0 - - 0 - - 0 - - 0 - Transfer Out 22,135 23,980 - 0 - 16,456 - 0 - - 0 -
FUNDING USES - TOTALS 22,420$ 24,107$ - 0 -$ 16,456$ - 0 -$ - 0 -$
Excess (Deficiency) of Funding Sources over Funding Uses 20,884 4,281 - 0 - (16,456) - 0 - - 0 -
ENDING FUND EQUITY 12,175$ 16,456$ 16,456$ - 0 -$ - 0 -$ - 0 -$
DEBT SERVICE
SPECIAL ASSESSMENT BOND SERIES 2002A
-478-
FY-2015 FY-2016 FY-2017 FY-2017 FY-2018 FY-2018
Final Final Amended Final Dept City Mgr
Description Actual Actual Budget Revised Est. Proposed Recommend
FUNDING SOURCES - Special Assessments 8,458$ 7,704$ 7,704$ 8,786$ 7,617$ 7,617$ Interest on Special Assessment Installme 2,591 2,119 1,695 1,698 1,257 1,257 Investment Income 198 205 160 (150) 50 50 Investment Income - Market Adjustment (4) 41 - 0 - - 0 - - 0 - - 0 - Transfer In - 0 - - 0 - - 0 - 19,107 - 0 - - 0 -
FUNDING SOURCES - TOTALS 11,243$ 10,069$ 9,559$ 29,441$ 8,924$ 8,924$
FUNDING USES - Principal Retirement 10,000$ 10,000$ 10,000$ 50,000$ - 0 -$ - 0 -$ Interest & Fees 3,538 3,036 2,530 309 - 0 - - 0 - Transfer Out - 0 - - 0 - - 0 - - 0 - - 0 - - 0 -
FUNDING USES - TOTALS 13,538$ 13,036$ 12,530$ 50,309$ - 0 -$ - 0 -$
Excess (Deficiency) of Funding Sources over Funding Uses (2,294) (2,967) (2,971) (20,868) 8,924 8,924
ENDING FUND EQUITY 23,835$ 20,868$ 17,897$ 0$ 8,924$ 8,924$
DEBT SERVICE
SPECIAL ASSESSMENT BOND SERIES 2006A
-479-
Fiscal Year Principal Interest Total
2017-18 660,000 53,850 713,8502018-19 685,000 33,498 718,4982019-20 715,000 11,440 726,440
Total 2,060,000 98,788 2,158,788
Fiscal Year Principal Interest Total
2017-18 1,460,000 23,663 1,483,6632018-19 150,000 2,250 152,250
Total 1,610,000 25,913 1,635,913
DEBT SERVICE FUNDS - REMAINING ANNUAL REQUIREMENTS
NOTE: LONG-TERM DEBT REQUIREMENTS THAT ARE SUPPORTED FROM REVENUES
OF SPECIFIC PROPRIETARY FUNDS ARE DISPLAYED WITH THAT FUND.
BUILDING AUTHORITY REFUNDING BOND ISSUE, Series 2010
Principal and Interest maturities are financed 100% by Property Taxation
ACT 34 STREET CAPITAL IMPROVEMENT BOND ISSUE, Series 2010
With Limited Tax General Obligation Pledge (Funding for Various Street Projects)
$5,500,000 Non-Voted Bond Issue dated May 26, 2010
Total Original Bond Issue: 9 Annual Serial Maturities from August 1, 2011 to August 1, 2019
With Limited Tax General Obligation Pledge (Refunded the Series 2002 Police/Transp. Bond Issue)
$7,425,000 Non-Voted Bond Issue dated September 9, 2010
Total Original Bond Issue: 8 Annual Serial Maturities from Oct. 1, 2011 to Oct. 1, 2018
Principal & Interest maturities are financed 100% by 'Rental Payments' to the Building Authority
-480-
Fiscal Year Principal Interest Total
2017-18 130,000 147,940 277,9402018-19 135,000 142,740 277,7402019-20 120,000 137,340 257,3402020-21 135,000 132,540 267,5402021-22 150,000 126,802 276,8022022-23 165,000 120,427 285,4272023-24 180,000 113,415 293,4152024-25 195,000 105,765 300,7652025-26 215,000 97,478 312,4782026-27 235,000 88,340 323,3402027-28 255,000 78,118 333,1182028-29 275,000 67,025 342,0252029-30 285,000 54,650 339,6502030-31 285,000 41,825 326,8252031-32 290,000 29,000 319,0002032-33 290,000 14,500 304,500
Total 3,340,000 1,497,905 4,837,905
ACT 34 CAPITAL IMPROVEMENT BOND ISSUE, Series 2008
Total Original Bond Issue: 24 Annual Serial Maturities from May 1, 2010 to May 1, 2033
DEBT SERVICE FUNDS - REMAINING ANNUAL REQUIREMENTS ( continued )
Principal & Interest maturities are financed 100% by Brownfield Redevelopment Tax Capture
With Limited Tax General Obligation Pledge (Funding for the 7th Street Parking Deck)
$4,000,000 Non-Voted Bond Issue dated July 31, 2008
-481-
Fiscal Year Principal Interest Total
2017-18 2,300,000 575,199 2,875,1992018-19 2,335,000 540,280 2,875,2802019-20 2,380,000 494,261 2,874,2612020-21 2,435,000 439,459 2,874,4592021-22 2,500,000 376,861 2,876,8612022-23 2,570,000 305,967 2,875,9672023-24 2,645,000 227,312 2,872,3122024-25 2,735,000 141,332 2,876,3322025-26 2,825,000 48,308 2,873,308
Total 22,725,000 3,148,977 25,873,977
Proceeds were utilized to pay down the unfunded accrued actuarial liability (UAL) of the 'closed' groups within the City of Holland Defined Benefit Pension Plan as administered by theMichigan Municipal Employee Retirement System (MERS).
Proceeds of bond issue were split between the City of Holland (43.64%) and Holland Board ofPublic Works (56.36%). Repayment will be made using the same allocation.
Total Original Bond Issue: 11 Annual Serial Maturities from June 1, 2016 to December 1, 2025
DEBT SERVICE FUNDS - REMAINING ANNUAL REQUIREMENTS ( continued )
PENSION OBLIGATION BOND ISSUE, Series 2015
$25,000,000 Non-Voted Bond Issue dated November 18, 2015
City Portion - Principal & Interest maturities are financed 100% by Property Taxation
HBPW Portion - Principal & Interest maturities are financed 100% by Utility Fund Revenue
With Limited Tax General Obligation Pledge
-482-
Fiscal Year Principal Interest Total
2017-18 277,437 58,244 335,6812018-19 283,546 52,135 335,6812019-20 289,790 45,892 335,6812020-21 296,171 39,510 335,6812021-22 302,692 32,989 335,6812022-23 309,358 26,324 335,6812023-24 316,170 19,512 335,6812024-25 323,132 12,549 335,6812025-26 330,247 5,434 335,681
Total 2,728,541 292,589 3,021,130
To pay for numerous energy improvements on city facilities described in the scope of workin the Energy Services contract between Schneider Electric Buildings Americas, Inc.and the City of Holland, dated January 4, 2016.
DEBT SERVICE FUNDS - REMAINING ANNUAL REQUIREMENTS ( continued )
ACT 99 INSTALLMENT PURCHASE AGREEMENT
With Qualified Tax-Exempt Obligation Pledge
$3,000,000 Non-Voted dated February 25, 2016
Total Original Issue: 10 Annual Serial Maturities from December 1, 2016 to June 1, 2026
Principal & Interest maturities are financed 100% by Property Taxation
-483-
Fiscal Year Principal Interest Total
2017-18 120,000 100,959 220,9592018-19 1,510,000 89,060 1,599,0602019-20 1,755,000 65,226 1,820,2262020-21 1,785,000 39,384 1,824,3842021-22 1,805,000 13,177 1,818,177
Total 6,975,000 307,805 7,282,805
Fiscal Year Principal Interest Total
2017-18 0 133,819 133,8192018-19 0 120,438 120,4382019-20 0 120,438 120,4382020-21 195,000 118,244 313,2442021-22 200,000 113,550 313,5502022-23 600,000 102,050 702,0502023-24 615,000 83,825 698,8252024-25 615,000 62,300 677,3002025-26 615,000 37,700 652,7002026-27 635,000 12,700 647,700
Total 3,475,000 905,063 4,380,063
Total Original Issue: 10 Annual Serial Maturities from August 1, 2017 to August 1, 2026
Principal & Interest maturities are financed 100% by Property Taxation
DEBT SERVICE FUNDS - REMAINING ANNUAL REQUIREMENTS ( continued )
2016 REFUNDING BOND ISSUE, Series 2016
With Limited Tax General Obligation Pledge
$6,975,000 Non-Voted Bond Issue dated August 18, 2016
Total Original Issue: 6 Annual Serial Maturities from April 1, 2017 to April 1, 2022
Principal & Interest maturities are financed 100% by Property Taxation
$3,475,000 Non-Voted Bond Issue dated December 21, 2016
CIVIC CENTER BOND ISSUE, Series 2016A
With Limited Tax General Obligation Pledge
-484-
Fiscal Year Principal Net Interest Total
2017-18 175,000 86,697 261,6972018-19 175,000 77,855 252,8552019-20 175,000 77,649 252,6492020-21 275,000 77,333 352,3332021-22 275,000 76,904 351,9042022-23 275,000 76,427 351,4272023-24 275,000 75,898 350,8982024-25 275,000 75,329 350,3292025-26 285,000 74,717 359,7172026-27 300,000 73,899 373,8992027-28 725,000 71,573 796,5732028-29 730,000 67,435 797,4352029-30 730,000 62,190 792,1902030-31 730,000 56,032 786,0322031-32 735,000 48,825 783,8252032-33 735,000 40,862 775,8622033-34 735,000 32,530 767,5302034-35 740,000 23,802 763,8022035-36 740,000 14,600 754,6002036-37 750,000 4,888 754,888
Total 9,835,000 1,195,445 11,030,445
Total Original Issue: 20 Annual Serial Maturities from August 1, 2017 to February 1, 2037
Principal & Interest maturities are financed 26% by District Snowmelt Assessment
Taxable - Qualified Energy Conservation Bonds
DEBT SERVICE FUNDS - REMAINING ANNUAL REQUIREMENTS ( continued )
CIVIC CENTER BOND ISSUE, Series 2016B
With Limited Tax General Obligation Pledge
$9,835,000 Non-Voted Bond Issue dated December 21, 2016
Principal & Interest maturities are financed 74% by Property Taxation
-485-
WATER FUND
DETAIL OF ANNUAL PRINCIPAL AND INTEREST REQUIREMENTS
FOR REMAINING MATURITIES
WATER SUPPLY REFUNDING BOND ISSUE, Series 2012-A
Without Limited Tax General Obligation Pledge
$9,740,000 Non-Voted Bond Issue dated June 6, 2012 with 11 Annual Serial Maturities
from July 1, 2014 to July 1, 2024
Principal and Interest maturities are financed 100% by Water Utility Fund Revenues
RefundingDiscount Total
Fiscal Year Principal Interest Amortization Requirements
2017-18 190,000 290,613 (6,756) 473,857
2018-19 1,145,000 275,831 (6,153) 1,414,678
2019-20 1,185,000 245,175 (5,321) 1,424,854
2020-21 1,235,000 208,875 (4,454) 1,439,421
2021-22 1,280,000 171,150 (3,556) 1,447,594
2022-23 1,325,000 132,075 (2,626) 1,454,449
2023-24 1,375,000 84,700 (1,339) 1,458,361
2024-25 1,430,000 28,600 0 1,458,600
0
Total 9,165,000 1,437,019 (30,205) 10,571,814
-486-
WATER FUND
DETAIL OF ANNUAL PRINCIPAL AND INTEREST REQUIREMENTS
FOR REMAINING MATURITIES
WATER SUPPLY REFUNDING BOND ISSUE, Series 2013-A
Without Limited Tax General Obligation Pledge
$3,260,000 Non-Voted Bond Issue dated January 1, 2014 with 5 Annual Serial Maturities
from January 1, 2014 to July 1, 2017
Principal and Interest maturities are financed 100% by Water Utility Fund Revenues
RefundingDiscount Total
Fiscal Year Principal Interest Amortization Requirements
2017-18 830,000 38,100 7,030 875,130
2018-19 855,000 12,825 0 867,825
Total 1,685,000 50,925 7,030 1,742,955
-487-
WATER FUND
DETAIL OF ANNUAL PRINCIPAL AND INTEREST REQUIREMENTS
FOR REMAINING MATURITIES
WATER SUPPLY DRINKING BOND (with City of Wyoming)
Without Limited Tax General Obligation Pledge
$6,026,500 Non-Voted Bond Issue dated September 23, 2011 with 20 Annual Serial Maturities
from April 1, 2014 to April 1, 2032
Principal and Interest maturities are financed 100% by Water Utility Fund Revenues
RefundingDiscount Total
Fiscal Year Principal Interest Amortization Requirements
2017-18 265,000 115,729 378,312
2018-19 275,000 109,104 381,687
2019-20 280,000 102,229 379,812
2020-21 290,000 95,229 382,812
2021-22 295,000 87,979 380,563
2022-23 300,000 80,604 378,187
2023-24 310,000 73,104 380,687
2024-25 315,000 65,354 377,937
2025-26 325,000 57,479 380,062
2026-27 335,000 49,354 381,937
2027-28 340,000 40,979 378,562
2028-29 350,000 32,479 380,062
2029-30 360,000 23,729 381,312
2030-31 370,000 14,729 382,312
2031-32 375,000 5,479 380,479
Total 4,785,000 953,558 0 5,704,723
Note - BPW makes entire debt payment and is reimbursed in part by the City of Wyoming.
-488-
ELECTRIC FUND
DETAIL OF ANNUAL PRINCIPAL AND INTEREST REQUIREMENTS
FOR REMAINING MATURITIES
ELECTRIC SYSTEM REVENUE BONDS ISSUE, Series 2014A
Without Limited Tax General Obligation Pledge
$158,840,000 Non-Voted Bond Issue dated April 22, 2014 with 26 Annual Serial Maturities
from July 1, 2014 to July 1, 2039
Principal and Interest maturities are financed 100% by Electric Utility Fund Revenues
TotalFiscal Year Principal Interest Requirements
2017-18 4,600,000 6,575,406 11,175,406
2018-19 4,690,000 6,490,513 11,180,513
2019-20 4,770,000 6,391,994 11,161,994
2020-21 4,890,000 6,283,469 11,173,469
2021-22 4,985,000 6,134,869 11,119,869
2022-23 5,185,000 5,949,994 11,134,994
2023-24 5,355,000 5,762,125 11,117,125
2024-25 5,560,000 5,576,031 11,136,031
2025-26 5,725,000 5,399,600 11,124,600
2026-27 5,915,000 5,173,847 11,088,847
2027-28 6,180,000 4,894,613 11,074,613
2028-29 6,470,000 4,607,725 11,077,725
2029-30 6,750,000 4,301,350 11,051,350
2030-31 7,085,000 3,961,444 11,046,444
2031-32 7,430,000 3,616,819 11,046,819
2032-33 7,775,000 3,264,225 11,039,225
2033-34 8,135,000 2,888,300 11,023,300
2034-35 8,525,000 2,523,750 11,048,750
2035-36 8,865,000 2,139,566 11,004,566
2036-37 9,295,000 1,701,841 10,996,841
2037-38 9,740,000 1,243,028 10,983,028
2038-39 10,210,000 762,150 10,972,150
2039-40 10,705,000 258,022 10,963,022
Total 158,840,000 95,900,678 0 254,740,678
-489-
WASTEWATER FUND
SCHEDULE OF PRINCIPAL AND INTEREST REQUIREMENTS
The Wastewater Fund is responsible for 50% (indicated below) of this County of Ottawa Issue
$19,000,000 Non-Voted Bond Issue dated April 15, 2015 with 20 Annual Serial Maturities
from December 1, 2015 to June 1, 2035
Principal and Interest maturities are financed 100% by Wastewater Utility Fund Revenues
RefundingDiscount Total
Fiscal Year Principal Interest Amortization Requirements
2017-18 395,000 229,276 619,683
2018-19 405,000 225,129 624,276
2019-20 417,500 220,066 630,129
2020-21 427,500 214,013 637,566
2021-22 437,500 206,959 641,513
2022-23 450,000 198,865 644,459
2023-24 462,500 189,640 648,865
2024-25 472,500 179,465 652,140
2025-26 485,000 168,598 651,965
2026-27 500,000 156,958 653,598
2027-28 512,500 144,208 656,958
2028-29 532,500 130,626 656,708
2029-30 550,000 115,716 663,126
2030-31 570,000 99,766 665,716
2031-32 590,000 82,096 669,766
2032-33 612,500 63,216 672,096
2033-34 635,000 43,310 675,716
2034-35 657,500 22,355 679,855
Total 9,112,500 2,690,261 0 11,744,134
FOR REMAINING MATURITIES
HOLLAND AREA SEWAGE DISPOSAL SYSTEM 2015 IMPROVEMENTS
-490-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
2,325,231.52 3,705,915.00 3,695,554.00 4,874,688.00 4,874,688.00 6,802.14 0 0 0 0
58,851.82 61,058.00 61,057.00 63,676.00 63,676.00 53,769.47 631,452.00 631,452.00 532,028.00 532,028.00
0 1,619,475.00 1,619,475.00 1,620,744.00 1,620,744.00 2,963.05 3,000.00 8,000.00 6,000.00 6,000.00
483.74 0 0 0 0 0 0 0 142,356.00 142,356.00
281.8 0 0 0 0 79,282.50 77,720.00 77,220.00 74,720.00 74,720.00
188,532.50 201,470.00 201,470.00 203,970.00 203,970.00 $2,716,198.54 $6,300,090.00 $6,294,228.00 $7,518,182.00 $7,518,182.00 $2,716,198.54 $6,300,090.00 $6,294,228.00 $7,518,182.00 $7,518,182.00
189.42 1,000.00 600 1,000.00 1,000.00
$189.42 $1,000.00 $600.00 $1,000.00 $1,000.00
1,683,343.75 1,736,856.00 1,595,606.00 1,484,413.00 1,484,413.00
$1,683,343.75 $1,736,856.00 $1,595,606.00 $1,484,413.00 $1,484,413.00
110,000.00 125,000.00 125,000.00 130,000.00 130,000.00
157,065.00 152,940.00 152,940.00 147,940.00 147,940.00
750 750 750 750 750
$267,815.00 $278,690.00 $278,690.00 $278,690.00 $278,690.00
605,000.00 630,000.00 630,000.00 660,000.00 660,000.00
88,623.75 72,247.00 72,247.00 53,850.00 53,850.00
750 750 750 750 750
$694,373.75 $702,997.00 $702,997.00 $714,600.00 $714,600.00
0 0 0 0 0
0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00
0 2,275,000.00 2,275,000.00 2,300,000.00 2,300,000.00 0 598,449.00 598,449.00 575,199.00 575,199.00
500 500 500 500 500
$500.00 $2,873,949.00 $2,873,949.00 $2,875,699.00 $2,875,699.00
0 0 0 133,819.00 133,819.00
0 0 0 750 750
$0.00 $0.00 $0.00 $134,569.00 $134,569.00
0 0 0 175,000.00 175,000.00
0 0 0 86,697.00 86,697.00
0 0 0 750 750
$0.00 $0.00 $0.00 $262,447.00 $262,447.00
0 0 0 120,000.00 120,000.00
0 0 57,707.00 100,959.00 100,959.00
0 0 0 750 750
$0.00 $0.00 $57,707.00 $221,709.00 $221,709.00
0 0 0 730,000.00 730,000.00
0 0 0 736,580.00 736,580.00 0 0 0 750 750
$0.00 $0.00 $0.00 $1,467,330.00 $1,467,330.00
0 353,201.00 353,201.00 335,681.00 335,681.00
$0.00 $353,201.00 $353,201.00 $335,681.00 $335,681.00
0 1 1 0 1
$0.00 $1.00 $1.00 $0.00 $1.00
$2,646,221.92 $5,946,694.00 $5,862,751.00 $7,776,138.00 $7,776,139.00
$2,716,198.54 $6,300,090.00 $6,294,228.00 $7,518,182.00 $7,518,182.00 Fund 301 - General Obligation Debt Totals
REVENUE TOTALS $2,654,679.10
920TRN.369 Transfers Out Transf to B.A. Debt Service 0
Department 965 - Appropriation Transfers Out Totals $0.00
EXPENSE TOTALS $2,649,426.78
740950.E Installment Purchase Debt 2015 Energy Performance 0
Department 920 - Act 99 Energy Performance Totals $0.00
Department 965 - Appropriation Transfers Out
740997 Paying Agent Fees General 0
Department 919 - Pension 2017 Bond Totals $0.00
Department 920 - Act 99 Energy Performance
740991 Principal Payment General 0
740995 Interest Payment General 0
740997 Paying Agent Fees General 0
Department 918 - 2016 Refunding Bond Totals $0.00
Department 919 - Pension 2017 Bond
740991 Principal Payment General 0
740995 Interest Payment General 0
740997 Paying Agent Fees General 0
Department 917 - Civic QECB 2016B Bond Totals $0.00
Department 918 - 2016 Refunding Bond
740991 Principal Payment General 0
740995 Interest Payment General 0
740997 Paying Agent Fees General 0
Department 916 - Civic LTGO 2016A Bond Totals $0.00
Department 917 - Civic QECB 2016B Bond
Department 915 - Pension 2015 Bond Totals $0.00
Department 916 - Civic LTGO 2016A Bond740995 Interest Payment General 0
740995 Interest Payment General 0
740997 Paying Agent Fees General 0
Department 914 - Ottawa County Drain Debt Totals $66,803.20
Department 915 - Pension 2015 Bond740991 Principal Payment General 0
740991 Principal Payment General 64,000.00
740995 Interest Payment General 2,803.20
740997 Paying Agent Fees General 750
Department 913 - Act 34 2010 Capital Improv Bond Totals $688,668.75
Department 914 - Ottawa County Drain Debt
740991 Principal Payment General 585,000.00
740995 Interest Payment General 102,918.75
740997 Paying Agent Fees General 750
Department 911 - Act 34 2008 Capital Improv Bond Totals $261,565.00
Department 913 - Act 34 2010 Capital Improv Bond
Department 911 - Act 34 2008 Capital Improv Bond740991 Principal Payment General 100,000.00
740995 Interest Payment General 160,815.00
Department 909 - Building Authority Bonds740941.D Building Authority Debt Service B.A. Rent-Police/Street Facility 1,631,631.25
Department 909 - Building Authority Bonds Totals $1,631,631.25
Department 906 - Debt Administrative723963.2 Write-Offs Uncoll Property Taxes 758.58
Department 906 - Debt Administrative Totals $758.58
630XFR.2X24 Transfer from Component Unit Fund From 7th St Parking Deck 180,407.50
Department 000 - General Revenues Totals $2,654,679.10
REVENUE TOTALS $2,654,679.10
620XFR.582 Transf fr Other Funds BPW Electric Fund 0
630XFR.2X23 Transfer from Component Unit Fund From 7th St Parking Deck 81,157.50
480665.X Investment Income Market Adjustment -26.12
620XFR.235 Transf fr Other Funds Snowmelt Fund 0
450582.U Contributions from Other Govts HBPW Utility 0
480665 Investment Income General 2,555.75
400437 Property Taxes IFT IFT Levy -General 62,118.03
440573 State-Reim Local PPT Tax Loss 0
Department 000 - General Revenues400402 Property Taxes Regular Levy 2,328,456.90
400420 Prior Year Taxes MTT Adjustments 9.54
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount
Fund 301 - General Obligation Debt
-491-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount$2,646,221.92 $5,946,694.00 $5,862,751.00 $7,776,138.00 $7,776,139.00
$69,976.62 $353,396.00 $431,477.00 ($257,956.00) ($257,957.00)
106 100 100 100 100
25.81 0 0 0 0
482,487.50 448,575.00 448,575.00 0 0 314,218.75 312,906.00 171,656.00 0 0
1,369,125.00 1,423,950.00 1,423,950.00 1,484,413.00 1,484,413.00 0 1 1 1 1
$2,165,963.06 $2,185,532.00 $2,044,282.00 $1,484,514.00 $1,484,514.00
$2,165,963.06 $2,185,532.00 $2,044,282.00 $1,484,514.00 $1,484,514.00
0 1 1 1 1
$0.00 $1.00 $1.00 $1.00 $1.00
445,000.00 430,000.00 430,000.00 0 0
35,000.00 35,000.00 35,000.00 0 0
1,240,000.00 1,350,000.00 1,350,000.00 1,460,000.00 1,460,000.00
37,187.50 18,275.00 18,275.00 0 0
278,468.75 277,156.00 135,429.00 0 0
128,375.00 73,200.00 73,200.00 23,663.00 23,663.00
300 300 300 0 0
750 750 0 0 0
750 750 750 750 750
$2,165,831.25 $2,185,431.00 $2,042,954.00 $1,484,413.00 $1,484,413.00
$2,165,831.25 $2,185,432.00 $2,042,955.00 $1,484,414.00 $1,484,414.00
$2,165,963.06 $2,185,532.00 $2,044,282.00 $1,484,514.00 $1,484,514.00
$2,165,831.25 $2,185,432.00 $2,042,955.00 $1,484,414.00 $1,484,414.00 $131.81 $100.00 $1,327.00 $100.00 $100.00
27,117.23 0 0 0 0
37.7 0 0 0 0
1,232.66 0 0 0 0
$28,387.59 $0.00 $0.00 $0.00 $0.00
$28,387.59 $0.00 $0.00 $0.00 $0.00
127.38 0 0 0 0
$127.38 $0.00 $0.00 $0.00 $0.00
0 0 16,456.00 0 0
23,979.54 0 0 0 0
$23,979.54 $0.00 $16,456.00 $0.00 $0.00
$24,106.92 $0.00 $16,456.00 $0.00 $0.00
$28,387.59 $0.00 $0.00 $0.00 $0.00
$24,106.92 $0.00 $16,456.00 $0.00 $0.00
$4,280.67 $0.00 ($16,456.00) $0.00 $0.00
204.86 160 -150 50 50
41.31 0 0 0 0 7,704.37 7,704.00 8,786.00 7,617.00 7,617.00
0 0 3 0 0 2,118.71 1,695.00 1,695.00 1,257.00 1,257.00
0 0 16,456.00 0 0 0 0 2,651.00 0 0
$10,069.25 $9,559.00 $29,441.00 $8,924.00 $8,924.00
$10,069.25 $9,559.00 $29,441.00 $8,924.00 $8,924.00
10,000.00 10,000.00 50,000.00 0 0
3,036.00 2,530.00 309 0 0
$13,036.00 $12,530.00 $50,309.00 $0.00 $0.00
$13,036.00 $12,530.00 $50,309.00 $0.00 $0.00 Department 929 - Special Assessment Bonds Totals $13,537.84
EXPENSE TOTALS $13,537.84
740991 Principal Payment General 10,000.00
740995 Interest Payment General 3,537.84
Department 000 - General Revenues Totals $11,243.49
REVENUE TOTALS $11,243.49
Department 929 - Special Assessment Bonds
620XFR.381 Transf fr Other Funds Transf fr S.A. Debt Series 2002 0
620XFR.388 Transf fr Other Funds Transf from 2000A S/A Debt Svc 0
4B0665.A Interest on Special Assessments Paid in Advance 7.11
4B0665.S Interest on Special Assessments Installments 2,583.94
480665.X Investment Income Market Adjustment -3.55
4A0672.3 Special Assessments Approved Roll 8,458.40
Fund 382 - Spec Assessment Series 2006
Department 000 - General Revenues480665 Investment Income General 197.59
REVENUE TOTALS $43,303.70
EXPENSE TOTALS $22,420.18
Fund 381 - Spec Assessment Series 2002 Totals $20,883.52
Department 965 - Appropriation Transfers Out Totals $22,134.96
EXPENSE TOTALS $22,420.18
Fund 381 - Spec Assessment Series 2002 Totals
920TRN.382 Transfers Out Transf to S.A. Debt Service 0
920TRN.661 Transfers Out Centralized Vehicle/Equipment Fd 22,134.96
740995 Interest Payment General 285.22
Department 929 - Special Assessment Bonds Totals $285.22
Department 965 - Appropriation Transfers Out
Department 000 - General Revenues Totals $43,303.70
REVENUE TOTALS $43,303.70
Department 929 - Special Assessment Bonds
4B0665.A Interest on Special Assessments Paid in Advance 71.33
4B0665.S Interest on Special Assessments Installments 3,190.24
Fund 369 - Building Authority Debt Service Totals $160.97
Fund 381 - Spec Assessment Series 2002
Department 000 - General Revenues4A0672.3 Special Assessments Approved Roll 40,042.13
Fund 369 - Building Authority Debt Service TotalsREVENUE TOTALS $2,137,279.72
EXPENSE TOTALS $2,137,118.75
740997.9 Paying Agent Fees 2010 Police Refunding-Partial 750
Department 909 - Building Authority Bonds Totals $2,137,118.75
EXPENSE TOTALS $2,137,118.75
740997.6 Paying Agent Fees 2004 Library Refunding 300
740997.8 Paying Agent Fees 2006 Police Refunding 750
740995.8 Interest Payment 2006 Police Refunding 279,781.25
740995.9 Interest Payment 2010 Police Refunding-Partial 170,350.00
740991.9 Principal Payment 2010 Police Refunding-Partial 1,145,000.00
740995.6 Interest Payment 2004 Library Refunding 55,187.50
Department 909 - Building Authority Bonds740991.6 Principal Payment 2004 Library Refunding 450,000.00
740991.8 Principal Payment 2006 Police Refunding 35,000.00
Department 906 - Debt Administrative723955.GRN Misc. Ground Lease Rental Payment 0
Department 906 - Debt Administrative Totals $0.00
620XFR.301 Transf fr Other Funds Transf from G.O. Debt Service Fd 0
Department 000 - General Revenues Totals $2,137,279.72
REVENUE TOTALS $2,137,279.72
480669.V Rental 2006 B.A. Rent Police/Street 315,531.25
480669.Y Rental 2010 B.A. Rent Police/Street 1,316,100.00
480665.X Investment Income Market Adjustment -1.92
480669.J Rental 2004 B.A. Refunding-Library 505,487.50
Fund 301 - General Obligation Debt Totals $5,252.32
Fund 369 - Building Authority Debt Service
Department 000 - General Revenues480665 Investment Income General 162.89
EXPENSE TOTALS $2,649,426.78
-492-
2016 Actual Amount2017 Amended
Budget2017 Estimated
Amount 2018 Finance2018 Mgr
Recommend
City of HollandFY 2018 Budget Report
Account Account Description 2015 Actual Amount
$10,069.25 $9,559.00 $29,441.00 $8,924.00 $8,924.00
$13,036.00 $12,530.00 $50,309.00 $0.00 $0.00
($2,966.75) ($2,971.00) ($20,868.00) $8,924.00 $8,924.00
14.93 0 14 0 0
5.22 0 0 0 0
1,163.73 0 0 0 0
75.64 0 0 0 0
$1,259.52 $0.00 $14.00 $0.00 $0.00
$1,259.52 $0.00 $14.00 $0.00 $0.00
0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00
0 0 2,651.00 0 0
$0.00 $0.00 $2,651.00 $0.00 $0.00
$0.00 $0.00 $2,651.00 $0.00 $0.00
$1,259.52 $0.00 $14.00 $0.00 $0.00
$0.00 $0.00 $2,651.00 $0.00 $0.00
$1,259.52 $0.00 ($2,637.00) $0.00 $0.00
0 353,201.00 353,201.00 335,681.00 335,681.00
$0.00 $353,201.00 $353,201.00 $335,681.00 $335,681.00
$0.00 $353,201.00 $353,201.00 $335,681.00 $335,681.00
0 271,459.00 271,459.00 277,437.00 277,437.00
0 81,742.00 81,742.00 58,244.00 58,244.00 $0.00 $353,201.00 $353,201.00 $335,681.00 $335,681.00 $0.00 $353,201.00 $353,201.00 $335,681.00 $335,681.00
$0.00 $353,201.00 $353,201.00 $335,681.00 $335,681.00
$0.00 $353,201.00 $353,201.00 $335,681.00 $335,681.00
$0.00 $0.00 $0.00 $0.00 $0.00
$4,921,877.96 $8,848,382.00 $8,721,166.00 $9,347,301.00 $9,347,301.00
$4,849,196.09 $8,497,857.00 $8,328,323.00 $9,596,233.00 $9,596,234.00 $72,681.87 $350,525.00 $392,843.00 ($248,932.00) ($248,933.00)
EXPENSE GRAND TOTALS $4,822,778.55
Net Grand Totals $25,046.19
Fund 391 - Act 99 2015 Energy Performance Totals $0.00
Net Grand Totals
REVENUE GRAND TOTALS $4,847,824.74
Fund 391 - Act 99 2015 Energy Performance TotalsREVENUE TOTALS $0.00
EXPENSE TOTALS $0.00
740995.E Interest Payment 2015 Energy Performance 0
Department 920 - Act 99 Energy Performance Totals $0.00
EXPENSE TOTALS $0.00
REVENUE TOTALS $0.00
Department 920 - Act 99 Energy Performance740991.E Principal Payment 2015 Energy Performance 0
Department 000 - General Revenues480669.E Rental 2015 Energy Performance 0
Department 000 - General Revenues Totals $0.00
EXPENSE TOTALS $275.00
Fund 388 - Spec Assessment Series 2000A Totals $1,043.73
Fund 391 - Act 99 2015 Energy Performance
EXPENSE TOTALS $275.00
Fund 388 - Spec Assessment Series 2000A TotalsREVENUE TOTALS $1,318.73
Department 965 - Appropriation Transfers Out920TRN.382 Transfers Out Transf to S.A. Debt Service 0
Department 965 - Appropriation Transfers Out Totals $0.00
Department 929 - Special Assessment Bonds740997 Paying Agent Fees General 275
Department 929 - Special Assessment Bonds Totals $275.00
4B0665.S Interest on Special Assessments Installments 151.29
Department 000 - General Revenues Totals $1,318.73
REVENUE TOTALS $1,318.73
480665.X Investment Income Market Adjustment -0.21
4A0672.3 Special Assessments Approved Roll 1,163.74
Fund 388 - Spec Assessment Series 2000A
Department 000 - General Revenues480665 Investment Income General 3.91
REVENUE TOTALS $11,243.49
EXPENSE TOTALS $13,537.84
Fund 382 - Spec Assessment Series 2006 Totals ($2,294.35)
Fund 382 - Spec Assessment Series 2006 Totals
-493-
GLOSSARY OF FINANCIAL TERMS
A
Accounting System: The total structure of records and procedures which discover, record, classify, summarize and report upon results of transactions and operations, as well as financial condition/status. Accrual Basis of Accounting: Recognition of transaction when they occur, regardless of the timing of related cash flows. Accrual accounting techniques prevents fiscal period distortions in financial statement presentations that result the timing of cash flows and related economic events near the conclusion of a fiscal period. Adopted Budget: The final operating and capital budget, as approved by the City Council following public hearings and amendments to the proposed budget; that then becomes the legal guidance of the ensuing fiscal year for management and departments. Appropriation: A formally approved and adopted authorization to incur obligations and generate the expenditure of government resources for either a specific item or for a general class of objects. Appropriations for operations and smaller capital outlay items typically relate to a specific fiscal year. Appropriations for grant items most often relate to the specific period as specified by terms of the grant. Appropriations for very large capital outlays and capital projects most often are designated for the projected term of the capital item or capital project.
B
Balanced Budget: For a fiscal year, the total appropriated expenditures & outlays may not exceed total projected financing sources (i.e., estimated revenues plus anticipated drawdown of Reserves and/or Fund Balance). Bonded Debt Instrument: A written promise to pay a specified sum of money (called ‘principal’ or ‘face value’) at a specified future date (called ‘maturity date’), and periodically paying interest (most frequently at a specified ‘fixed rate’, or infrequently at a determinable ‘variable rate’). Bond Ratings: A measure of the quality and safety of a bond, based on the issuer's (City’s) financial condition. More specifically, an evaluation from an independent rating service indicating the likelihood that a debt issuer will be able to meet scheduled interest and principal repayments. Typically, ‘AAA’ is the highest (best), and ‘D’ is the lowest (worst). Brownfield Redevelopment Authority: By authorization of Michigan Public Act 381 of 1996, as amended, a local governmental unit may create a Brownfield Redevelopment Authority. Such an authority provides the opportunity to provide a local financing resource for eligible Brownfield activities, to enhance local economic development capabilities, and to market difficult abandoned sites based on the private investment incentives. Through redevelopment, a municipality can:
• focus redevelopment in existing service areas that have become abandoned and/or contaminated
• receive participation of multiple taxing units to financially contribute towards redevelopment
• enhance the local tax base through private sector redevelopment
• provide financial reimbursement to private sector
developers for eligible Brownfield activities thru State of Michigan Single Business Tax credits and local property taxes 'captured' using tax increment financing packages.
The City of Holland established a local Brownfield Redevelopment Authority in 2001. Budget: A fiscal year plan, adopted by the City Council, outlining targeted goals and objectives for the ensuing fiscal period; together with estimates of financial resources and expenditure authorization parameters to carry-out and meet those targets. However, the adopted plan is subject to modifications and adjustments throughout the fiscal year, at the desire and will of the Council. Budget Calendar: A schedule of key dates or milestones that the City follows in the process of preparing and adopting the ensuing fiscal year budget.
C
Capital Expenditures / Capital Outlay: Expenditures which result in acquisition, expansion or substantial rehabilitation of capital asset items. Capital Improvement / Capital Project: Major capital outlays related to the acquisition, expansion, development, and/or substantial rehabilitation to an element of the City’s physical plant; to include land, buildings, facilities, and infrastructure. Capital Improvement Plan (CIP): A multi-year plan, updated annually, that outlines and schedules all of the known major capital projects to be implemented; with each capital project to include a description and anticipated financing sources, and projected cost elements. Charges for Services: Fees assessed by the City to users of various defined government services, such as recreation fees, license fees, permit fees, special agreement fees, admission fees, etc. Component Unit: A legally separate organization for which the elected officials of the primary government are financially accountable. Contingencies Appropriation: A budgetary appropriation set aside for unforeseen and unanticipated expenditure items, and for minor emergencies. Such an appropriation is most often included in the original budget preparation process of various funds, and determined as a specific dollar amount or as a percentage of total budgeted expenditure appropriations.
D
Debt Service: The cost of paying principal and interest maturities, and fiscal agent fees, on borrowed money to holders of the governmental unit’s debt instruments. Debt instruments provide specific stipulations concerning repayment; to include interest rate(s), due date intervals for payments of principal and interest, and total length of the debt service schedule (beginning to end). Debt Ratio: A measure used to determine total outstanding debt or annual debt service requirement as a percentage of
-494-
some other item that indicates the ability of the City to repay the debt. Examples include:
• Total annual debt service as a percentage of total annual expenditures
• Total outstanding general obligation debt as a percentage of total assessed value.
• Total outstanding debt as a percentage of total population.
Deficit: An excess of liabilities of a fund over its assets, and/or the excess of a fund’s expenditures over its revenues during an accounting period. In certain instances, an excess of expenditures over revenues is planned and budgeted, for the purpose of drawing the resulting deficit from the existing fund balance. Depreciation: The portion of the cost of a capital (fixed) asset that is charged as a non-cash expense over a scheduled period of years, for the purpose of reflecting assumed physical deterioration and functional obsolescence to the asset.
E
Economic Vitality Incentive Program (EVIP): Public Act 63 of 2011 included the creation of the Economic Vitality Incentive Program (EVIP) that replaced statutory Revenue Sharing that had been in place for many years. The three components of the program include Accountability and Transparency – Dashboard and Citizens Guide (10/1), Consolidation of Services Plan (1/1) and Employee Compensation Plan (5/1). Local units of government must comply with certain specified requirements under the program in order to receive the additional authorized revenue sharing payments. Employee Benefits: Employer provided sponsorship and/or funding of specified personal benefits and aid for designated employees. Some such benefits may be in the form of ‘cash’ paid to the employee, such as for ‘Uniform Allowance’. Others may be in the form of contributions or premiums paid by the employer – on behalf of the employee – for items such as ‘Health Insurance’ or ‘Pension Contribution’. Each one of the individual specific benefits may or may not be taxable to the employee, depending on the structure of an employer’s fringe benefit plan, along with existing federal and state laws. Encumbrance: A reservation of appropriated funds - via either an approved contract or issuance of a purchase order - representing a legal commitment to a vendor or service provider – for a specified future expenditure. Enterprise Fund: A Proprietary-type fund whose budgeting, accounting and financial reporting will mimic that found in a private-sector business; whereby a fee(s) is charged to external users for goods or services. Examples of such enterprise activities might include an Electric Utility Fund, a Water Utility Fund, and the Windmill Island Fund. Expenditure / Expense: Similar in nature, but distinguishable in governmental accounting, as follows:
• Expenditure –represents a decrease in a government’s current financial resources due to the immediate or near-term outlay of cash for goods and/or services
o measurement focus application = current financial resources
o basis of accounting application = modified
accrual (combination of cash & accrual accounting)
• Expense - represents charges incurred, whether paid immediately or not, for operations, maintenance, interest, or other purposes.
o measurement focus application = flow of economic resources
o basis of accounting application = full accrual
F
Fair Market Value: The price at which a willing seller will sell and a willing buyer will buy, in an arms-length transaction, when neither is under compulsion to sell or buy and both have reasonable knowledge of relevant facts. Financial Accounting Standards Board (FASB): A non-government private organization that sets GAAP in the United States for profit making entities and not-for-profit non-governmental organizations. Fixed Assets: Assets of a longer-term nature that are required for normal conduct of business, and which will not be converted into cash during the ensuring fiscal period. Examples include: furniture & fixtures, machinery & equipment, vehicles, land, facilities, and major improvements to land or facilities. The City of Holland’s current policy indicates that the initial of value, individually (or collectively for certain multiple items that are identical) should be at least $5,000; and the estimated useful economic life cycle of the asset must be at least two years. Fund: A segregated accounting entity with self-balancing accounts to record assets, liabilities, and equity balances; together with changes resulting from revenues and expenditures/expenses. The intent and purpose for establishment of a separate fund is normally to carry on with specific activities or to attain specific objectives. Accounting and reporting by funds is utilized primarily by governments and not-for-profit entities. Fund Balance (Deficit): Fund balance represents the excess of a fund’s assets over its liabilities. As a general rule, fund deficits are not allowed but, in certain cases, sometimes might exist for short and temporary periods of time pending some additional occurrence that eliminates the shortage. Fund Classifications/Types: For governmental purposes, funds will fall into one of three classifications. Within the classifications, funds are categorized into fund types they include: GOVERNMENTAL FUNDS
• General Fund • Special Revenue Funds • Debt Service Funds • Capital Projects Funds • Permanent Funds
PROPRIETARY FUNDS • Enterprise Funds • Internal Service Funds
FIDUCIARY FUNDS • Pension (or other entrusted employee benefits) Trust
Funds • Investment Trust Funds • Private-Purpose Trust Funds • Agency Funds
-495-
G
General Fund: One of five governmental fund types. It serves as the primary operating fund of a governmental unit; accounting for all financial resources and government services, except those required or mandated for accounting in a separate fund. Generally Accepted Accounting Principles (GAAP): The conventions, rules, and procedures that serve as the uniform minimum standards for accounting and financial statement presentation. For governmental units, Statement of Accounting Standards (SAS) No. 69 - issued by the AICPA – represents the authority delineating the various sources of Generally Accepted Accounting Principles. Governmental Accounting Standards Board (GASB): The ultimate authoritative accounting and financial reporting standard-setting body for state and local governments. Governmental Funds: An upper-level classification of funds that includes five different fund-types, to include: General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, and Permanent Funds. All governmental funds share a common measurement focus, with the objective of the operating statements reflecting near-term inflows and outflows of spendable resources. To achieve this objective, a modified accrual basis of accounting is used which recognizes revenues in the accounting period in which they become both measurable and available to finance expenditures of the fiscal period; and that expenditures be recognized under the accrual method, but with various exceptions outlined under Governmental GAAP guidelines.
I
Industrial Facilities Tax (IFT) Abatement: Michigan Public Act 198 of 1974, as amended, is the primary economic development tool used by local units of government to provide incentives for industrial manufacturing companies to develop new or expand/renovate existing facilities and/or equipment. The financial incentive takes the form of reduced property taxes assessable to the company on the new or rehabilitated investment: New Facility or Equipment - The new property is assessed in the regular manner based upon true cash value. However, tax rates applied against the assessment are roughly 50% of the regular tax rates, for a specified period of years. Rehabilitated Facility or Equipment - The assessment on the obsolete property is frozen, and the rehabilitated / improved property is exempted from any assessment for a specified period of years. Taxes are levied against the frozen assessed value (of the obsolete property) at the regular tax rates, until the approved IFT abatement period expires. Infrastructure: Public domain capital assets that that are stationary in nature and normally can be preserved over a significant number of years. Examples include roads, bridges, tunnels, sidewalks, drainage systems, water and sewer systems, lighting systems, etc. Intergovernmental Revenues: Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes.
Internal Service Funds: Proprietary fund type used to record and report upon activities that provide goods and/or services to other funds, departments, or agencies of the primary government and its component units; or to other governmental units, on a cost-reimbursement basis.
L
Legal Debt Margin: The amount of debt that may be legally authorized compared to the amount of debt that is currently outstanding.
M
Macatawa Area Coordinating Council (MACC): An acronym that references a Metropolitan Planning Organization composed of nine adjacent local-area governments under the title 'Macatawa Area Coordinating Council' (MACC). This association was established in 1993, to encourage area-wide planning for topics of mutual concerns. This organization meets monthly to discuss and vote upon various agenda items, especially such items as transportation and watersheds. The MACC applies for and receives several federal and state grants for streets & highway construction, engineering and environmental studies, public transportation items, and watershed improvements.
Major Fund: A governmental fund or enterprise fund that is reported as a separate column in the basic fund financial statements. Major funds are those whose revenues, expenditures/expenses, assets, or liabilities are at least 10% of corresponding totals for all governmental or enterprise funds, and at least 5% of the aggregate amount for all governmental and enterprise funds for the same item. The General Fund is always classified as a major fund; and any other governmental or enterprise fund may be reported as a major fund if government officials believe it to be particularly important to financial statement users. Measurement Focus: The objective of what is being expressed in the reporting of an entity’s financial performance and financial position. A particular measurement focus considers not only which resources are measured, but also when the effects of transactions or events that involve those resources are recognized. The specific methodology of financial reporting that places emphasis upon the types of transactions and events reflected in the operating statement of a fund:
• For Governmental-Fund types - the focus is upon current financial resources.
• For Proprietary-Fund types - the focus is upon total economic resources.
Modified Accrual Basis of Accounting: A methodology used for accounting and financial reporting of Governmental Type Funds whereby revenues are recognized in the accounting period in which they become available and measurable; and expenditures are recognized in the accounting period in which the liability is incurred, if measurable (exceptions include: unmatured interest on long-term debt and certain similar accrued obligations, which are recognized when due). Note: The ‘basis of accounting’ methodology used is critical because the timing used to recognize transactions will, in turn, reflect the desired ‘measurement focus’ on the financial statement.
-496-
N
Neighborhood Enterprise Zone (NEZ): The Neighborhood Enterprise Zone (NEZ) Program was established by Michigan Public Act 147 of 1992, as amended. A qualifying local unit of government may designate one or more specific areas as a NEZ. The program provides incentives for neighborhood revitalization through the development of new or rehabilitated owner-occupied residences in areas where it may not otherwise occur. The financial incentives primarily take the form of reduced property taxes for a specified number of years.
O
Objectives: A statement that quantifies the desired outcome of an activity or policy. Objectives are focused at the budget unit level, but encompass the issue and mission of the department. Other Post-Employment Benefits (OPEB): An acronym that references Other Post-Employment Benefits which are most typically retiree medical benefits. The obligation for any post-employment medical costs must be disclosed under GASB Statement No. 45.
P
Performance Measurers: Quantitative and/or qualitative objective measurement of result by a department or division, as a means of determining the effectiveness in meeting goals and objectives. The ‘output’, ‘quality’ and ‘efficiency’ measurements that are used to assess how well an objective has been achieved. Permanent Funds: A fiduciary fund type used to report legally restricted resources which are legally restricted to the extent that only earnings, and not principal, may be used to support the government’s programs. Personal Services: Expenditures representing compensation for direct labor of persons in the employ of the government unit (to include those hired via independent employment services). Typical expenditures include salaries, wages, fringe benefits, and mandatory employer costs (e.g. Social Security, Medicare, Unemployment Compensation, and Workers Compensation). Primary Government Unit: A term that defines the financial reporting entity, such as the general purpose local government. It is the main focus of the financial statements. Proprietary Funds: A category of funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. In many ways, the budgeting, accounting and financial reporting simulates that found in a ‘for-profit’ private-sector organization. There are basically two different types of proprietary funds: ‘Enterprise Funds’ and ‘Internal Service Funds’.
R
Refunding: The issuance of new debt whose proceeds are used to repay previously issued debt that is currently outstanding. The proceeds may be used immediately for this purpose (current refunding), or the proceeds may be placed into escrow and invested until used to pay principal and interest on the old debt at a designated future date (advance refunding).
Reserved Fund Balance: An equity account indicating that a certain portion of a fund’s equity is legally restricted. As a result, net assets equivalent to the reserved amount are not available for appropriation because the designated amount is set aside for a unique future purpose.
S
Special Assessment: For Capital Improvements - A compulsory government levy made against specifically designated properties to defray all or a part of the cost of a specific capital improvement, such as street paving, curb & gutter replacement, sanitary sewer, watermain, etc. Such properties are considered to receive primary benefit and enhancement to property value as the result of the improvement. For Operating & Maintenance - A compulsory government levy made against specifically designated properties to defray all or a part of the ongoing operations & maintenance costs of a specific program. Such properties are considered to receive primary benefit as a result of the program. Special Revenue Funds: One of five governmental fund types. Special Revenue Funds account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditure for specified purposes. The nature of the revenue source, together with the nature of the restricted spending of the revenue source, determines whether a unique special revenue fund should be established.
T
Tax Increment Financing: Financing of capital improvements to a designated redevelopment area or district, achieved by “capturing” incremental increases in taxable values (and accordingly, tax revenues). The captured taxes must be dedicated towards ‘pay-as-you-go’ capital improvements and/or towards debt service on capital improvements debt obligations of the tax increment financing district. Normally, a specific term (number of years) is specified upon establishment of a tax increment financing district. Tool & Dies Renaissance (Recovery) Zone: Program initially established by Michigan Public Act 376 of 1996, and amended by MI P. A. 276 of 2005 and MI P.A. 93 of 2006. A local unit of government may designate specific property parcels as recovery zones, thereby entitling a tool & die manufacturer (which has entered into a 'collaborative agreement' with other tool & die manufacturers) to exemption from property taxes for a specified period of years. Transfers In / Out: A legally authorized conveyance of money between funds, in which the donor fund provides either a subsidy or other form of donation to the recipient fund. Stipulations and conditions are frequently attached regarding applied use of the transferred money by the recipient fund.
U
Undesignated Unreserved Fund Balance: Available expendable financial resources in a governmental fund that are not the object of tentative management plans.
-497-
W
Working Capital: The excess of current assets over current liabilities. As a general rule, the working capital of any individual fund should never be negative (negative = deficiency of current assets to current liabilities).
Acronyms
CAFR – Comprehensive Annual Financial Report CATV – Cable Access Television CCF – Cubic Foot CDBG – Community Development Block Grant DDA – Downtown Development Authority EBT – Electronic Benefit Transfer FEMA – Federal Emergency Management Agency FTE – Full Time Equivalent FY – Fiscal Year (July 1 – June 30) GO – General Obligation
HBPW – Holland Board of Public Works HRC – Human Relations Commission
IRC – International Relations Commission KWH – Kilowatt Hour LTGO – Long Term General Obligation MAX – Macatawa Area Express MERS – Municipal Employees Retirement System MDOT – Michigan Department of Transportation MG – Million Gallons MML – Michigan Municipal League MSHDA – Michigan State Housing Development Authority MVH – Motor Vehicle Highway MWH – Megawatt Hour PRE – Principal Residence Exemption PSD – Principal Shopping District SEV – State Equalized Value TPA – Third Party Administrator WEMET – West Michigan Enforcement Team WMAA – West Michigan Airport Authority
-498-