Fiscal Year 2015 Budget Enterprise Funds City Council Presentation Tuesday, July 29 th 2014

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Fiscal Year 2015 Budget Enterprise Funds City Council Presentation Tuesday, July 29 th 2014. Christopher M. Quinn , MACC, CPA, CFE, CGFO, CGMA Finance Director Lina Williams Budget & Financial Analyst. Budget Preparation Timeline. January First Quarter Review February - PowerPoint PPT Presentation

Transcript of Fiscal Year 2015 Budget Enterprise Funds City Council Presentation Tuesday, July 29 th 2014

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Fiscal Year 2015 Budget Enterprise FundsCity Council Presentation Tuesday, July 29th 2014Christopher M. Quinn, MACC, CPA, CFE, CGFO, CGMAFinance Director

Lina WilliamsBudget & Financial Analyst1Budget Preparation TimelineJanuaryFirst Quarter Review FebruaryFinancial AuditMarchPresentation of Annual Progress Report and Citizen Survey ResultsRevise 10 Year Infrastructure PlanAprilPresentation of the Year to Date BudgetSecond Quarter ReviewBudget Input Begins for DepartmentsMayAnnual Update of the Strategic Action PlanFund Accounting PresentationLong Term Financial Planning PresentationJuneRevenue Source PresentationProperty Tax Presentation

Budget Preparation TimelineJulyGeneral Fund Budget WorkshopAdopt Proposed Maximum Millage RateProprietary Funds Budget WorkshopThird Quarter ReviewAugustSpecial Revenue & Capital Fund Budget WorkshopFinal Proposed Budget PresentationSeptemberPublic Hearing to Tentatively Adopt Millage Rate & BudgetPublic Hearing to Adopt Final Millage Rate & Budget

Enterprise FundsPrimarily supported by user fees

Enterprise Funds:Solid Waste FundGolf Course FundTennis Center FundInformation Technology FundBuilding Permits FundUtility FundStormwater Management Fund

Solid Waste Fund

Golf Course Fund

Tennis Center Fund

Tennis Center FundProjected Future Financial Performance (as presented to City Council on 7/9/2012)Note: Projections indicate PCTC will start to breakeven starting in 2018-2019Information Technology Fund

Building Permits Fund

Utility Fund

Utility Fund Water Operations Summary

Utility Capital Improvements Fund

*Items in blue are partially funded by grant revenueStormwater Fund

Stormwater FundCapital

Tentative Budget Schedule

August12th Budget Workshop Special Revenue Funds & Capital Funds 26th - Final Proposed Budget PresentationSeptember9th - (5:05pm) Public Hearing to tentatively adopt millage rate and budget23rd (5:05pm) Final Public Hearing to adopt final millage and budgetPlease Note Date ChangesQuestions & Discussion

Sheet1BudgetBudgetEstimatedBudgetChangePercentage2014201420152014-2015ChangeTotal Revenues7,400,0007,400,0007,373,520(26,480)-0.4%

Total Expenditures7,400,0007,400,0007,373,520(26,480)-0.4%

Sheet1BudgetBudgetEstimatedBudgetChangePercentage2014201420152014-2015ChangeCharges for Services1,525,9601,278,4421,507,746(18,214)-1.2%Operating Transfer0.0225,00025,00025,0000.0Total Revenue1,525,9601,503,4421,532,7466,7860.4%

Total Expenditures1,525,9601,503,4421,532,7466,7860.4%

ActualEstimatedPercentage20132014ChangeChangeCharges for Services1,364,2741,278,442(85,832)-6.3%Operating Transfer130,000225,00095,00073.1%Total Revenue1,494,2741,503,4429,1680.6%

Sheet1BudgetBudgetEstimatedBudgetChangePercentage2014201420152014-2015ChangeCharges for Services227,385208,783227,5751900.1%Transfer from General Fund100,000120,000100,0000.00.0%Total Revenues327,385328,783327,5751900.1%

Total Expenditures327,385328,783327,5751900.1%

ActualEstimatedPercentage20132014ChangeChangeCharges for Services190,277208,78318,5069.7%Operating Transfer105,000120,00015,00014.3%Total Revenue295,277328,78333,50611.3%

Sheet1BudgetBudgetEstimatedBudgetChangePercentage2014201420152014-2015ChangeInternal Service Charges2,225,1102,225,1101,909,605(315,505)-14.2%Charges for Services666,500663,200654,000(12,500)-1.9%

Total Revenues2,891,6102,888,3102,563,605(328,005)-11.3%

Operating Expenditures2,358,7452,378,4452,106,528(252,217)-10.7%Capital Outlay276,000253,000457,077181,07765.6% Subtotal2,634,7452,631,4452,563,605(71,140)-3%

Contingency256,865256,8650.0(256,865)0.0 Total Expenditures2,891,6102,888,3102,563,605(328,005)-11.3%

Actual Proposed Change201420152014-2015Personnel (FTE)10.5010.500.0

Sheet1BudgetBudgetEstimatedBudgetChangePercentage2014201420152014-2015ChangePermits, Fees and Miscellaneous1,223,2121,530,9041,592,349369,13730.2%Appropriated Fund Balance200,0000.027,000(173,000)-86.5% Total Revenues1,423,2121,530,9041,619,349196,13713.8%

Operating Expenditures1,423,2121,530,9041,619,349196,13713.8%

Actual Actual Proposed *Change2013201420152013-2015Personnel (FTE)13.4015.4016.703.30

*(FY 14) New Permit Technician and Inspector approved in current year budget*(FY 15) 1/3 of Community Development Office Manager to be charged here*(FY 15) Budget included for 1 additional position, if needed, for additional growth

Sheet1BudgetBudgetEstimatedBudgetChangePercentage2014201420152014-2015ChangeCharges for Services32,765,75032,490,75033,823,7801,058,0303.2%Interest and Other Earnings160,0000.00.0(160,000)-100.0%Bond Proceeds0.00.00.00.00.0% Total Revenues32,925,75032,490,75033,823,780898,0302.7%

Customer Service1,343,9411,316,9411,449,659105,7187.9%Administration1,168,2271,150,0771,228,63960,4125.2%Wastewater Operations4,884,8914,737,6715,108,303223,4124.6%Water Operations7,382,2187,293,6687,869,718487,5006.6%Non-Departmental17,622,65817,623,40817,550,899(71,759)-0.4% Subtotal 32,401,93532,121,76533,207,218805,2832.5%

Contingency523,815368,985616,56292,7470.0 Total Expenditures32,925,75032,490,75033,823,780898,0302.7%

Actual Proposed *Change 201420152014-2015Personnel (FTE)118.20121.203.00 *Wastewater Operations - Utility Systems Technician I *Water Operations - Utility Systems Technician I, Utility Systems Technician III

Sheet1BudgetBudgetEstimatedBudgetChangePercentage2014201420152014-2015ChangeWater Treatment Plant 11,735,1781,733,0781,773,66738,4892.2%Water Treatment Plant 21,296,7491,249,2491,526,027229,27817.7%Water Treatment Plant 3982,587956,5871,011,44628,8592.9%Water Quality475,511468,011476,9121,4010.3%Water Distribution2,892,1932,886,7433,081,666189,4736.6% Total Expenditures7,382,2187,293,6687,869,718487,5006.6%

Actual Proposed *Change 201420152014-2015Personnel (FTE)55.0057.002.00

* Water Treatment Plant 1 - Utility Systems Technician I* Water Distribution - Utility Systems Technician III

Sheet1ProjectFY 2015FY 2016FY 2017FY 2018FY 2014TotalWater Treatment Plant # 3560,000275,0000.01,500,0000.02,335,000Wellfield and Wells2,350,0001,750,0002,000,0002,050,0004,250,00012,400,000Water Mains200,0001,050,0000.0100,000100,0001,450,000PEP System600,000850,000900,000950,0001,050,0004,350,000Wastewater Treatment Plant #1400,000500,0005,402,000878,0000.07,180,000Force Mains1,000,000350,000350,0000.00.01,700,000Reclaimed Water Mains1,850,0001,700,0000.0650,0000.04,200,000Wastewater Treatment Plant #2210,0006,030,00012,700,0004,500,0000.023,440,000Beachside Sewer System0.00.00.01,000,000500,0001,500,000Water Treatment Plant #1500,0000.00.00.00.0500,000Water Treatment Plant #2 ZLD650,0000.00.00.00.0650,000General Plant R & R - Water500,000500,000500,000500,000500,0002,500,000Distribution System Improvements100,00075,00075,000100,000100,000450,000Lift Stations and Pump Stations1,630,000130,0002,180,000380,000180,0004,500,000General Plant R & R - Wastewater500,000500,000500,000500,000500,0002,500,000

Total Utility Capital Projects 11,050,00013,710,00024,607,00013,108,0007,180,00069,655,000

Operating Expenditures194,00064,000114,00045,00015,000Total Utility Capital Fund11,244,00013,774,00024,721,00013,153,0007,195,000

Sheet1BudgetBudgetEstimatedBudgetChangePercentage2014201420152014-2015ChangeCharges for Services7,500,0007,300,0007,300,000(200,000)-2.7%Ad Valorem Taxes275,133275,133316,40341,27015.0%Interest1,1000.00.0(1,100)0.0Appropriated Fund Balance0.00.0145,668145,6680.0 Total Revenues7,776,2337,575,1337,762,071(14,162)-0.2%

Operating Expenses2,754,8112,715,0113,000,657245,8468.9%Projects3,504,3983,208,4813,398,082(106,316)-3.0%New Capital Equipment157,000146,6177,500(149,500)0.0Debt Service1,360,0241,355,0241,355,832(4,192)-0.3%Capital Projects Carry Over0.0150,0000.0 Total Expenditures7,776,2337,575,1337,762,071(14,162)-0.2%

Actual Proposed *Change 201420152014-2015Personnel (FTE)30.0532.052.00

*Engineering Technician & Survey Technician moved from Engineering Department's budget

Capital Equipment48" V-Ride walk behind mower ($7.5k)

Sheet1ProjectFY 2015FY 2016FY 2017FY 2018FY 2019TotalSwale Rehabilitation Program1,408,2471,428,4121,448,9001,469,7181,490,8697,246,146Valley Gutter Improvements75,00075,00075,00075,00075,000375,000Pipe Replacement859,835866,032872,352878,799885,3754,362,393Control Structure Rehabilitation440,000222,000330,0000.0275,0001,267,000Modeling Improvements225,000410,000230,000460,2000.01,325,200Canal & Seawall Replacements35,00050,00050,00050,00050,000235,000Major Crossing335,0000.0300,0000.0330,000965,000Other improvements0.086,0000.0265,000122,000473,000Land Acquisitions20,00015,00015,00015,00015,00080,000 Total Stormwater Projects3,398,0823,152,4443,321,2523,213,7173,243,24415,775,739

Operating Expenses/Debt Service4,356,4894,443,6194,532,4914,623,1414,715,604New Equipment7,5000.00.00.00.0Total Stormwater Expenditures7,762,0717,596,0637,853,7437,836,8587,958,848

0.0