Fiscal Considerations Spring 2006 NCLB Regional Workshops.

Fiscal ConsiderationsSpring 2006NCLB Regional Workshops

AgendaThe Big Three Set Asides Title I-ATransferabilityCarry OverPrivate SchoolsInventoryTime and EffortAllocations Budget Narrative

The Big ThreeMaintenance of Effort

Comparability

Supplement Not Supplant

Maintenance of EffortDemonstrate level State and Local funding of schools from one year to the next.

A district may continue to receive Title funds only if the district has maintained fiscal effort.

Test 1 General Fund Expenditures:General Fund Expenditures 04-05 03-04

XYZ School District$3,007,242 $3,631,494 x90%

Funding level required 04-05$3,268,344

Result:Fiscal Effort Not Maintained 8.0% difference

Test 2 Per Pupil Expenditures:General Fund Expenditures 04-05 03-04

XYZ School District$3,007,242 $3,631,494 Oct 1 Enrollment 295 337Expenditure per pupil $10,194 $10,776 x90%

Per Pupil Funding Level Required 04-05 $9,698

Result:Fiscal Effort Maintained

Maintenance of EffortTitle IA Basic

IB(3) Even Start

IC Migrant Education

ID Neglected and Delinquent Youth

IF Comprehensive School Reform

IIA Teacher QualityIID Ed Technology

III Language Instruction for LEP

IVA Safe and Drug Free Schools

IV-B 21st Century

VA Parental Choice and Innovative Programs

VIB (2) RLIS

An LEA may receive funds under this part only if State and local funds will be used in schools served under this part to provide services that are at least comparable to services in schools that are not receiving funds under this part.No Child Left BehindFiscal RequirementsSection 1120 A (c)

Comparability Title I-A

If the LEA is serving all of its students under this part, the agency may only receive funds if it will use State and local funds to provide services that are substantially comparable in each school.

No Child Left BehindFiscal RequirementsSection 1120 A (c)


Written AssuranceDistrict Wide Salary SchedulePolicy of equivalence in staffingPolicy of equivalence in materials and supplies

Criteria and Guidance for Comparabilityhttp://www.ode.state.or.us/initiatives/nclb/pdfs/titleiacomparcritandguide.pdf


What if Districts must produce compliance information upon request at any time.

Districts are expected to make corrections immediately to become compliant.

Could result in withholding of Federal funds.

Supplement Not SupplantMust use federal funds only to supplement what is being done

Supplant is using federal dollars to provide:A required programA program that was provided by non-federal funds the year priorServices to some students while using local sources to provide same service to others

Targeted Assistance ProgramsProvided to Targeted Students

Additional servicesPull out vs. Push in

Schoolwide Programs

Consolidated Funding

Current Compliant Schoolwide Plan

Support Goals of Schoolwide Plan

ScenariosCounselor, Secretary, Media Specialist Title I-A

Computer Maintenance Title II-D

Class Size Reduction Title II-A

Textbooks Private Schools

Questions About

The Big Three

Title I-A Set AsidesWhat are they?

What is the purpose?

CIP/Budget Narrative

Title I-A Set AsidesAdministrationExtended TimeHomelessParent/Family InvolvementProfessional DevelopmentSchool ImprovementDistrict ImprovementAdditional

AdministrationAdministration of public and non-public program

Generally $500,000 allocation = .5 FTE

No more than 15% of allocation for administration costs

Include FTE, Roles, Responsibilities

Extended TimeMore appropriate to carry out at district level

Before or after school, summer school, extended kindergarten

Caution supplement not supplant!

Homeless - RequiredAutomatically eligible for Title I-A services

Educationally related support services

Liaison salary

Parent/Family InvolvementAll districts required to carry out mandates of 1118

Required 1% set aside if allocation is greater than $500,0005% for district activities95% placed back into school allocation for school activities

Professional DevelopmentHigh Quality Professional Development

District Improvement - RequiredRecorded elsewhere

Rural/Special Education - Required5% of allocation reserved to ensure HQ

School Improvement - RequiredSet Aside and SPEND20% of total allocation5% Choice Related Transportation5% Supplemental Education Services10% Either Transportation or SES

Less if district meets requirements with non-Title I funds

District Improvement - Required10% of Allocation for Professional DevelopmentAdministrationCertified Classified

Additional

Pre-school Program

Neglected and Delinquent YouthComparable ServicesSet Aside Dependent on Fall ReportAverage State Per Child X Students Reported

Questions About

Set Asides

TransferabilityMay transfer up to 50% from:Title II-ATitle II-DTitle IV-ATitle V-A

District Improvement Status30% TransferOnly to Meet Improvement Activities

Sheet2

2005-06 CONSOLIDATED SPENDING PAGE

District Name:ID Number

County:Date of Report:

Name of Title ProgramGrant AllocationTransfer InTransfer OutGrant Amount after Transfers

Title I (A) - Improving Basic Programs Operated by LEAs ( do not include Title ID Neglected/Delinquent allocations)$0.00$0.00$0.00

Title I (A) - Improving Basic Programs Operated by LEAs CARRYOVER for 2004-2005 as of 9/30/05$0.00$0.00

Title I (C) - Education of Migratory Children$0.00$0.00

Title I (D) - Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or at Risk$0.00$0.00

Title II (A) - Preparing, Training, and Recruiting High Quality Teachers and Principals$0.00$0.00$0.00$0.00

Title II (D) - Enhancing Education Through Technology$0.00$0.00$0.00$0.00

Title III - Language Instruction for Limited English Proficient and Immigrant Students$0.00$0.00$0.00

Title IV(A) - Safe and Drug-Free Schools and Communities$0.00$0.00$0.00$0.00

Title V (A) - Promoting Informed Parental Choice and Innovative Programs$0.00$0.00$0.00$0.00

Title VI (B) - Rural Low Income Schools Program$0.00$0.00

Perkins Title I: Perkins Basic$0.00$0.00

Grand Total$0.00$0.00$0.00$0.00

Total Allocations and Transfers Must Equal

Title I (C) - Education of Migratory Children

Title I (D) - Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or at Risk

Title II (A) - Preparing, Training, and Recruiting High Quality Teachers and Principals

Title II (D) - Enhancing Education Through Technology

Title III - Language Instruction for Limited English Proficient and Immigrant Students

Title IV(A) - Safe and Drug-Free Schools and Communities

Title V (A) - Promoting Informed Parental Choice and Innovative Programs

Title I (A) - Improving Basic Programs Operated by LEAs CARRYOVER for 2004-2005 as of 9/30/05

Title I (A) - Improving Basic Programs Operated by LEAs ( do not include Title ID Neglected/Delinquent allocations)

Sheet3

TransferabilityMay transfer more than once per year

Carefully considered after adequate planningConsultation with Private SchoolsModify each affected plan

Establish date of transfer

Notify ODE 30 days prior to effective date of transfer

CarryoverWhat it may indicate

Did not implement program as intended

Did not start program on time

Did not comply with requirements

CarryoverWhat it tells the USDE and Congress

Did not implement program as intendedDid not start program on timeDid not comply with requirements

We dont need the funding

CarryoverGeneral Rules:http://www.ode.state.or.us/opportunities/grants/nclb/title_i/fiscal/carryoverwaiver.pdf

Request form must be turned inCarryover period will not exceed June 30If approved district will receive SANS with new end dateOld funds before new funds

Scenarios - GuidanceAre carryover funds included in the current allocation to determine mandatory set asides?

No, Calculating set asides is based on the current year allocation only.

Fiscal Guidance p. 41

Scenarios - GuidanceAre transferred funds included in the current allocation to determine mandatory set asides?

Yes, because transferred funds are subject to the rules and requirements to which they are transferred.


Scenarios - GuidanceIf an LEA is required to set aside a specific amount of funds for a particular purpose but does not spend all of those funds in that year

If the LEA is required to spend a specific amount of its allocation it must meet the obligation. If carried over, must spend them for the specific purpose the following year.


Scenarios - GuidanceHow does carryover apply to equitable services to private school children?

If LEA provided equitable services, the carry over would be used along with the current year funds to provide equitable services.


Questions About

Carryover

Private Schools ParticipationTitle I-A

Title I-C

Title II-A

Title II-DTitle III

Title IV-A

Title IV-B

Title V-A

Private SchoolsRequired Components

Consultation - Assessment

Eligible Students

Expenditures

Delivery of Equitable Services

Complaints

Private SchoolsDelivery of Equitable ServicesEqual amount of funds and amount of services

Services and benefits that are equitable.

Addresses and assesses needs

Equal opportunity to participate

Private SchoolsAccountingLEA always maintains control and supervision of the funds and inventory

Use district purchasing and procurement system

InventoryAll Purchases With Federal Funds

Current List of Inventory at School and District

All Items Marked with Fund Source

Timely Delivery of Materials

Time and EffortIf an employee is supported in whole or in part, with Federal funds the following applies:

Single Source Semi-Annual Certification

More Than One Source Time and Effort

OMB A-133 Compliance Supplement 4-84.007 B.2

What May Affect Allocations?

Census PovertyFoster CountNeglected and Delinquent CountRural Sparcity

ADMSEA Administration School ImprovementPrivate School Counts

Planning AllocationsTitle I-ALevel FundingTitle II-ALevel FundingTitle II-D50% ReductionTitle IIILevel *Title IV-A Plan on 20+% reductionTitle V-A50% Reduction

Budget NarrativeDue Date: September 15, 2006

Stay Tuned for Training Dates

Anticipated Changes:Electronic SubmissionPrefillsCheck List

Contact InformationDonna [email protected]

Janet [email protected]

Welcome

Urban Legend Ice Breakers?

Introduce SelfHave about 3 hours to cover a lot of groundThere are three main fiscal components to fiscal responsibility in NCLBSeveral trainings this year. Available on the NCLB webpage. Lots of informationRead and elaborate example on next slide

Refer to hand outs front/backAs you can see they did not expend that amount in 04-05. This district did not meet maintenance of effort requirements. The difference between the required funding level and the actual expenditures was 8%. This is an important number Since this district did not maintain effort, a second test must be performed

In this slide we are applying the new test the per pupil expenditures. We are still working with the general fund expenditures reported earlier. Now we have added the October 1 Enrollment information and have determined the per pupil expenditure from general funds for XYZ school district.

In 03-04, the Per pupil expenditure was $10,776. 90% of that gives us the required per pupil expenditure for 04-05 to show they have maintained their local and state contributions. They needed to have at least a $9698 per pupil expenditure level. This district exceeded that. Therefore in Test 2 District XYZ demonstrated Maintenance of Effort.

Failure to maintain effort can result in a reduction to twelve title areasEmphasize boldIf all schools are funded comparable to each otherHandout of comparability document

Go over timeline

Do yearlyShared during monitoring or upon request

Read each statement before hitting the button!!What if dont do the calculations? hit button

What if not comparable after the calculations? hit button

What if we are not comparable? hit buttonDistricts are required to use state and local dollars to provide a basic program for all students. These educational opportunities need to be equitable across the district.Additional or supplemental opportunities can be provided using Title dollars.

Supplant is using federal dollars to provide:A required program such as purchasing reading text books for your 3rd grade class in one elementary school using federal dollars.

A program that was provided by non-federal funds the year before District had implemented Read 180 as a district-wide program last year. This year it is continuing but Title I dollars are paying for the program.

Services to some students while using local sources to provide same service to others Buy textbooks at Title I school

+++This is really the basis for the other two requirements. We will continuously refer back to supplement not supplant.

Supplement/Supplant in TASHave the ability to consolidate funds through SWP but

Purpose of SWP is to upgrade and improve the entire educational program

Must have a current and compliant SWP on file in the school and the district. The plan must be updated and evaluated annually. The goals of the SWP are what drive expenditures of all funds.

Expenditures must support the goals of the schoolwide planIn a Title I-A school Can you fund a counselor, secretary, advanced math or media specialist?TAS Secretary noMedia Specialist noCounselor If in service plan, scientifically based to improve academics, only serve targeted kidsSWP Secretary, Counselor, Media Specialist Only if data supports and this is a goal in the SWP to improve overall academic program for students

Can you provide computer maintenance using Title II-D funds?No, maintenance and upkeep are considered to be regular obligations of the district

Can you use Title II-A funds to reduce class sizes and as a result extend the school day?No, title II A funds cannot be used to extend the school dayTitle IIA funds can only be used to actually reduce class sizes

Situation where position cut and add a teacher using Title IIA as class size reduction?Supplant is using federal dollars to provide:A program that was provided by non-federal funds the year prior

Title V-A dollars can be used to buy library books for private schools can they be used to buy textbooks too?No, Federal dollars can only be used to supplement programs and in private schools can only provide materials and services in addition to what is required, or generally expected of the school system. Most of the slides in this presentation are about all federal programs this is an area that needs explanation and applies only to Title I-AThere are eight types of set asidesGeneral guidelinesTalk about 1118Should not plan for carry over

Did not implement as intended changed your mind, didnt really do what was written on your spending plan (finding in monitoring)

Did not start program on time common with private schools or SES

Did not comply with requirements reopen SES enrollment, did not spend 25% of Title II-D allocation on professional development; During monitoring what it told the feds was that andHandout of new form/WebsitePoint out the percentage of carryoverMust be invited to participate in all of these areasEqual amount of funds and amount of services to serve similar public and non-public school students, teachers and educational personnel.

2. Equitable is not equal If needs are different, then services/programs can be differentNever make payments directly to private school

All purchases used to be over $5000 that is only for an accounting process Office of Inspector General ??Inventory all items

Real time inventory report loss, movement, damage, discard

MarkedProblem with timing ordered in fall, delivered to school in fallMost fiscal/business managers know about this go to them for forms if assistance needed call

Recently Title I-A preliminary allocations were posted on the web. We began getting calls right away These are called preliminary for a reason

There are many computations that go into allocationsODE does not get a final allocation amount from USDE until end of July

Recalculate

Final allocations released*Title III allocations are expected to be level funded at the current allocation per pupil rate of $94.6 or approximately 106 ELL students per district. To qualify for a T III grant, districts must be able to generate a minimum of $10,000.00. Districts falling below that amount may consider joining a consortium to receive some services

Fiscal Considerations Spring 2006 NCLB Regional Workshops.

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