FIRST QUARTER PERFORMANCE REPORT OUTPUT BASED€¦ · 1 EXECUTIVE SUMMARY The COWASH project has...
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i COMMUNITY-LED ACCELERATED WASH (COWASH) PROJECT FIRST QUARTER PERFORMANCE REPORT OUTPUT BASED 2007 EFY (07/07/2014-10/10/2014) DECEMBER 2014
Transcript of FIRST QUARTER PERFORMANCE REPORT OUTPUT BASED€¦ · 1 EXECUTIVE SUMMARY The COWASH project has...
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COMMUNITY-LED ACCELERATED WASH (COWASH)
PROJECT
FIRST QUARTER PERFORMANCE REPORT
OUTPUT BASED 2007 EFY (07/07/2014-10/10/2014)
DECEMBER 2014
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Table of Contents
1 EXECUTIVE SUMMARY ........................................................................................................................................ 1
2 OVERALL OBJECTIVE ACHIEVEMENT.................................................................................................................... 5
3 PROJECT PURPOSE ACHIEVEMENT ...................................................................................................................... 5
4 COMPONENT 1: STRENGTHENING THE FEDERAL CAPACITY TO IMPLEMENT COMMUNITY MANAGED PROJECTS
ALONGSIDE WITH A SUPPORT TO THE ESTABLISHMENT OF THE ONE WASH NATIONAL PROGRAM .................. 6
4.1 RESULT 1 OF COMPONENT 1: COMMUNITY MANAGED PROJECT APPROACH SCALED-UP AT NATIONAL LEVEL ....... 6
4.1.1 Output 1: Manuals and Guidelines Reviewed and Developed for Standardizing the CMP Implementation
within the WaSH Implementation Framework .............................................................................................. 6
4.1.2 Output 2: Tools and Mechanisms Reviewed and Developed for Standardizing the Planning,
Implementation and Monitoring of CMPs ..................................................................................................... 8
4.1.3 Output 3: CMP Approach within the Rural WaSH Scientifically Researched ................................................. 9
4.1.4 Output 4: Information, Education and Communication (IEC) on CMP Implementation Modality Enhanced 9
4.2 RESULT 2 OF COMPONENT 1: CMP IMPLEMENTATION CAPACITY AT THE FEDERAL AND REGIONAL LEVELS
DEVELOPED ....................................................................................................................................................... 10
4.2.1 Output 1: Capacity Building Instruments Reviewed and Developed ........................................................... 10
4.2.2 Output 2: Capable and Adequate Personnel in place for CMP Implementation at National and Regional
Levels ........................................................................................................................................................... 11
4.3 RESULT 3 OF COMPONENT 1: DEVELOPMENT AND IMPLEMENTATION OF ONE WASH NATIONAL PROGRAM
SUPPORTED ...................................................................................................................................................... 12
4.3.1 Output 1: COWASH Support Provided in Preparing One WaSH National Program ..................................... 12
4.3.2 Output 2: COWASH Support Provided in Implementation of One WaSH National Program ....................... 12
5 COMPONENT 2: ESTABLISHING AND STRENGTHENING THE CAPACITY IN REGIONS TO SCALE-UP
IMPLEMENTATION OF CMP ...............................................................................................................................13
5.1 RESULT 1 OF COMPONENT 2: TARGET REGIONS, ZONES AND WOREDAS CAPABLE TO PLAN, MANAGE, MONITOR
AND IMPLEMENT RURAL WASH INTERVENTIONS USING CMP APPROACH ....................................................... 13
5.1.1 Output 1: Regional Support Units (RSU) Established and Functional .......................................................... 13
5.1.2 Output 2: Regions, Zones and Woredas Capacitated to Implement Rural WaSH through CMP ................. 14
5.2 RESULT 2 OF COMPONENT 2: FINANCIAL AND PROCUREMENT SERVICES DELIVERED FOR CMP INTERVENTION AT
ALL LEVELS IN THE SELECTED REGIONS .............................................................................................................. 18
5.2.1 Output 1: Flow of Funds for CMPs Functional ............................................................................................. 18
5.2.2 Output 2: Linkages Created with Private Sector in the Supply of Materials, Equipment, Tools and Services
..................................................................................................................................................................... 19
5.3 RESULT 3 OF COMPONENT 2: SUSTAINABLE COMMUNITY AND INSTITUTIONAL ACCESS TO SAFE WATER,
SANITATION AND HYGIENE IN THE TARGET WOREDAS INCREASED.................................................................. 19
5.3.1 Output 1: Access to Improved Water Sources for Communities and Institutions Increased ....................... 19
5.3.2 Output 2: Access to Sanitation for Household and Institutions Increased and Hygiene Behavior Improved
..................................................................................................................................................................... 21
5.3.3 Output 3: Sustainability of Communal and Institutional Water Schemes in the Targeted Woredas
Strengthened ............................................................................................................................................... 22
5.3.4 Output 4: Potable Water Quality Ensured in Targeted Woredas ................................................................ 24
6 FINANCIAL UTILIZATION PERFORMANCE ...........................................................................................................25
6.1 FINANCIAL PERFORMANCE OF COMPONENT 1 ............................................................................................................. 25
6.1.1 Cumulative expenditures ............................................................................................................................. 25
6.1.2 Comparison of the budget utilization with the 3 - months budget of 2007 EFY .......................................... 27
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6.2 FINANCIAL PERFORMANCE OF COMPONENT 2 ............................................................................................................. 28
6.2.1 Financial Performance of Amhara region.................................................................................................... 28
6.2.2 Financial Performance of Tigray Region ...................................................................................................... 29
6.2.3 Financial Performance of SNNP Region ....................................................................................................... 30
6.2.4 Financial Performance of Oromia region .................................................................................................... 31
6.2.5 Financial Performance of BSG region .......................................................................................................... 32
7 PROJECT COORDINATION WITH KEY STAKEHOLDERS .........................................................................................33
8 CHALLENGES ......................................................................................................................................................35
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Abbreviation Interpretation
ACSI
Amhara Credit and Saving Institution
AfDB African Development Bank
AWP Annual Work Plan
BoE Bureau of Education
BoFED Bureau of Finance and Economic Development
BoH Bureau of Health
CARE Cooperative for Assistance and Relief Everywhere
CBN Community Based Nutrition
CDF Community Development Fund
CFT Community Facilitation Team
CIDA Canadian International Development Agency
CLTSH Community-Led Total Sanitation and Hygiene
CMP Community Managed Project
COWASH Community Led Accelerated WASH in Ethiopia
CRS Catholic Relief Services
CTA Chief Technical Advisor
CWA Consolidated WaSH Account
DCSI Dedebit Credit & Saving Institution
DFID Department for International Development (UK)
EFY Ethiopian Fiscal Year
EIRR Economic Internal Rate of Return
ETB Ethiopian Birr
EU European Union
EUR Euro
EUWI European Union Water Initiative
EWA Ethiopian Water Alliance
FI Financial Intermediary
FinnWASH-BG Rural Water Supply, Sanitation and Hygiene Programme in
Benishangul-Gumuz Region
FTAT Federal Technical Assistance Team
GoE Government of Ethiopia
GoF Government of Finland
GTP Growth and Transformation Plan
HEW Health Extension Worker
HIV/AIDS Human Immunodeficiency Virus/ Acquired Immunodeficiency
Syndrome
HQ Head Quarter
HRD Human Resource Development
HSDP Health Sector Development Plan
IDC Italian Development Cooperation
IEC Information, Education and Communication
JFA Joint Financing Agreement
JICA Japan International Cooperation Agency
JMP Joint Monitoring Program
JTR Joint Monitoring Review
KWT Kebele WaSH Team
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Abbreviation Interpretation
LWI
Living Water International
MDG Millennium Development Goal
M&E Monitoring and Evaluation
METB Million Birr
MEUR Million Euros
MFA Ministry for Foreign Affairs (of Finland)
MFI Microfinance Institution
MIS Management Information System
MMS Mass Mobilization Strategy
MoE Ministry of Education
MoFED Ministry of Finance and Economic Development
MoH Ministry of Health
MoU Memorandum of Understanding
MoWE Ministry of Water & Energy
MSF Multi-Stakeholder Forum
MUS Multiple Use of Services (Water)
MUSD Million United States Dollars
MWA Millennium Water Alliance
NGO Non-Governmental Organization
NPV Net Present Value
NUWI Netherlands-UNICEF WaSH Initiative
NWCO National WaSH Coordination Office
NWI National WaSH Inventory
NWMU National WaSH Management Unit
NWSC National WaSH Steering Committee
NWTT National WaSH Technical Team
OCSSCO Oromia Credit and Saving Shareholder Company
ODF Open Defecation Free
O&M Operation and Maintenance
OMA Office Management Assistant
OMFI OMO Micro-Finance Institution
OMSU Operation and Maintenance Support Unit
ORDA Organization for Rehabilitation and Development in Amhara
PASDEP Plan for Accelerated and Sustainable Development to End Poverty
REST Relief Society of Tigray
RiPPLE Research Inspired Policy and Practice Learning in Ethiopia and the
Nile Region
RSU Regional Support Unit
RWCO Regional WaSH Coordination Office
RWSC Regional WaSH Steering Committee
RWSEP Rural Water Supply and Environment Programme
RWTT Regional WaSH Technical Team
SAP National Hygiene and Sanitation Strategic Action Plan
SNNPR Southern Nations & Nationalities Peoples Region
SNV Netherlands Development Organization
SvB Supervisory Board
SWAp Sector Wide Approach
TA Technical Assistance
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Abbreviation Interpretation
TVETC
Technical Vocational & Educational Training College
UAP Universal Access Plan
UK United Kingdom
UNESCO United Nations Educational, Scientific and Cultural Organization
UNICEF United Nations Children’s Fund
WaSH Water Supply, Sanitation and Hygiene
WASHCO Water Supply, Sanitation and Hygiene Committee
WB The World Bank
WEW Water Extension Worker
WIF WaSH Implementation Framework
WMP Woreda Managed Project
WMU WaSH Management Unit
WRDB Water Resources Development Bureau
WSA Woreda Support Agent
WSG Woreda Support Group
WSP Water Safety Plan
WSP-AF Water and Sanitation Program-Africa
WSS Water Supply and Sanitation
WSSD Water Supply and Sanitation Directorate
WSSP Water Supply and Sanitation Program
WWT Woreda WaSH Team
WYCB Women, Youth and Children Bureau
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1 EXECUTIVE SUMMARY
The COWASH project has two components. Component 1 strives to strengthen the federal
level capacity for implementation of the CMP approach and to support the overall WaSH sector
development process including the establishment and implementation of One WaSH National
Program (OWNP).
Under Component 1, a number of activities were planned to be conducted by COWASH FTAT at
the federal level and in the regions in the first quarter of 2007 EFY. The main achievements in
the quarter were the following:
Combined Rural Water Supply O&MM Manual for Rural Piped Schemes (RPS) and
Pastoralist areas and Generic O&MM Strategic Framework underdevelopment:
The development of the manual and strategic framework started in 2006 EFY continued in
the reporting period. Thus far, the consultant submitted 7 of the 18 parts (39.0%) of the
manual and the task force members commented on these parts of the manual submitted.
The consultant is working as per a content approved by the task force and the strategic
framework is to be started as per its own content. COWASH is strictly following and
providing technical assistance for the development of the manual and strategic framework.
GLOWS/WSP training manual translated into Amharic: A GLOWS/WSP training
manual was developed by MetaMeta. It was found necessary to translate the manual into
the working languages of the project regions so as to ease GLOWS/WSP trainings at the
grassroots level. Cognizant of the importance of this manual for woreda and kebele staff,
COWASH hired a short term consultant for the translation and the translation of the
manual into Amharic has been done in the reporting period. The translated manual was
reviewed by some Amhara RSU staff and COWASH FTAT so that it can be used for the
upcoming GLOWS/WSP trainings in the regions.
1 PhD level research underway and 1 MSc level CMP Research sponsored: The
project has been carrying out the on-going PhD level research and the newly started
Master’s level research entitled “Assessment of Potable Water Access & Users’ service
satisfaction in Gonji Kolella woreda rural communities during CMP implementation”.
1 Case Study on the Impact of CMP Water Supply in Gonji Kollela Woreda
conducted: A case study was conducted, by a short term consultant, on the impact of CMP
water supplies on the life of Abunebla and Besanit village communities in Gonji Kolela
woreda of West Gojjam Zone of Amhara region. It was found out that the implementation
of rural water supply schemes using CMP funding mechanism created sense of ownership
and motivation to rural communities in these villages. Farmers are looking to improve their
livelihood using the excess water from the improved sources and rope pumps.
5 Regions provided Technical Assistance in the preparation of 2007 EFY Planning:
With the view to prepare the 2007 EFY regional plans timely, the COWASH federal technical
assistant team prepared draft planning formats (both physical and financial) and estimated
unit costs and distributed to Regional Support Units (RSUs). With these templates the
regions have started preparing their annual plans.
Human Capacity Building Assistance to Regions:
1) 41 (14.6% female) Woreda, Zone and Regional staff trained by COWASH FTAT
in GIS/M&E: With the view to mapping of project woredas and equipping GIS skills to
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woreda, zonal and regional staff, COWASH GIS expert trained 41 regional, zonal and
woreda staff of Tigray and Oromia regions on Quantum GIS, Data Management and
Basic Computer skills. The training was provided in collaboration with MoWIE GIS
department staff and regional water bureau staff of Tigray and Oromia regions.
2) 29 (2 female) COWASH FTAT, RSU and Water Bureau Staff trained for 5 days in
GLOWS/WSP ToT Training: MetaMeta trained a total of 29 RSU, Water Bureau and
COWASH FTAT staff on GLOWS/WSP. These trainees are expected to train woreda and
zonal staff on GLOWS/WSP so as to sustain the water points constructed at the
grassroots level. The Amharic version of the GLOWS/WSP manual was reviewed by
COWASH staff during the training.
2006 EFY Annual Performance Report Prepared and disseminated to stakeholders
of COWASH: In the reporting period, COWASH FTAT prepared and disseminated the
2006EFY performance of COWASH. The report was consolidated by incorporating the
performances of the project regions and Component 1 achievements. The quarterly reports
can be found at http://www.cmpethiopia.org/page/273.
6,500 Table Calendars printed and disseminated: Like the previous fiscal year, the
project planned to produce CMP table calendars. Accordingly, a total of 6,500 copies of the
2007 CMP calendars were produced and disseminated to all 5 regions, zones, woredas and
also to the stakeholders at federal level. These calendars are believed to promote CMP in
the COWASH woredas and beyond.
3 MoWIE staff Participated in Stockholm Water Week 2014 with the sponsorship
of COWASH: COWASH planned to assist MoWIE to participate in Stockholm Water Week
2014. As part of COWASH’s effort to promote CMP at the international and national levels,
the project sponsored 3 MoWIE staff to participate in Stockholm Water Week. Moreover,
The project has also sponsored the stand of MoWIE exhibition, which was successfully
carried out.
1 Training Impact Research Completed: Impact research on the CMP related trainings
held in 2005 EFY in Tigray and Amhara regions has been conducted in 2006EFY by a
private consultant called Lisan Management. The consultant has completed the research
report by incorporating comments and suggestions forwarded by workshop participants and
COWASH FTAT.
CMP Implementation Manual using Public Finance and Procurement Management
System(PFPMS) prepared: Consultants (IRC ad Eyob Defere) financed by UNICEF and
COWASH jointly developed the CMP Implementation Manual using PFPMS with several
stakeholder consultations. This Manual is the mitigation measure included into the One
WASH Program Operational Manual (POM) also finalized in 2006 EFY. The Manual to be
annexed to POM. The manual is to be presented to MoWIE before it is submitted to MoFED
for approval.
Component 1 Budget Utilization: The total cumulative COWASH Component 1 (C-1) five
year financial plan (2004 – 2008 EFY) is EUR 3,730,410. The actual cumulative expenditure
of COWASH C- 1 at the end of Sept. 2014 was EUR 2,216,845. This accounts 59.0% of the
total allocated for the five years of the project. Delay in the approval of the revised
COWASH Project Document is the main reason for the low budget utilization. In the
reporting period, a total of about EUR 212,189 (104.0% of the total allocated for the
quarter, EUR 204,740) was utilized for the activities planned under Component 1 of the
project.
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Component 2 of the project deals with “Establishing and Strengthening the Capacity in
Regions to Scale-up Implementation of CMP”. Regions have been preparing their 2007 EFY
annual plan in the reporting period. Regional plans have not been approved in the reporting
period and hence, there have not been much activities performed in the quarter. Anyhow,
some activities rolled over from 2006 EFY have been accomplished in the reporting period.
Increasing the Number of CMP Woredas: The number of woredas implementing the
CMP approach has been on the rise. In 2003 EFY, only 26 woredas in Amhara (19 by
RWSEP and 7 by UNICEF and 5 woredas in Benishangul-Gumuz) have been implementing
CMP. This accounts for 16% of the 166 woredas in Amhara Region and 24% of the 21
woredas in Benishangul-Gumuz region, respectively. In 2004 EFY, the approach has been
implemented in 44 woredas in Amhara, Tigray, SNNPR and BSGR, which is 7% of the
woredas in the four regions. In 2005 EFY, the share of CMP woredas in the 5 regions,
including Oromia, has increased to 9 %. According to the COWASH revised project
document, 23 new woredas (13 in Amhara, 3 in Tigray, 4 in SNNPR and 3 in Oromia) were
encompassed by the project in 2006 EFY. In 2007 EFY, the number of woredas
implementing CMP approach increased to 76 (13.0% of the rural woredas) in the five
regional states of the country.
Construction of Water Points: As the preparation and approval of the 2007EFY annual
plan of regions was delayed and the rainy season in many of the project woredas, many
regions have not conducted construction of water points and institutional latrines. Anyhow,
SNNPR has completed the construction of 20 On-Spot Springs started in the previous fiscal
year. These community water points are benefiting more than 7,658 rural people.
Reports of the regions reveal that the aggregate number of water points constructed in
COWASH woredas with the CMP approach has been increasing. Thus far, 5,054 water
points (4,150 in Amhara, 224 in Tigray, 199 in SNNPR and 481 in Oromia) were
constructed in the COWASH woredas of four regions. Of these, 4,760 are built by
communities themselves with the support of COWASH and 294 for institutions (235 for
schools and 59 for health institutions) with COWASH’s financial and technical support. The
4,760 water points built by communities are benefiting more than 1.2 million rural people
in the COWASH/CMP kebeles of the four regions. Over 89,887 students and teachers and
12,968 staff of health facilities and clients of the institutions are benefiting from the 294
institutional water points.
Rehabilitation of Water Points: No rehabilitations reported from regions in the reporting
period. To date, a total of 315 water points (288 in Amhara, 12 in Tigray, 8 in SNNPR and
7 in Oromia regions) have been rehabilitated since the launching of the COWASH project.
The rehabilitation of these water points will improve the functionality rate and water supply
coverage of the project woredas. More than 79,263 rural people and 2,314 students and
teachers are benefiting from these rehabilitated water points through the CMP approach
with the support of COWASH.
Institutional Latrine Construction: There was no institutional latrine constructed
completed in the reporting period. Since the introduction of COWASH in the regions, a total
of 99 institutional latrines (61 for schools and 38 for health facilities) were constructed in
the four project regions. More than 65,779 teachers, students, health staff and clients of
the health facilities are using these latrines. These latrines would contribute in improving
the sanitation and hygiene situation of the schools and health institutions in the woredas.
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The number of institutional latrines constructed is less than the figure reported in 2006 EFY
as Tigray region wrongly included 8 on-going latrines.
From the total Euro 22 million allocated by the Government of Finland for the project,
about Euro 18,269,590 is allocated for Component 2 of the project. This was apportioned
into the five project regions based on funding agreements signed between the Government
of Finland and Finance Bureaus of the regions. Since then the project regions have been
receiving funds (Euro) from the Ministry for Foreign Affairs of Finland (MFA) as per their
funding agreement. The total amount of Euro received by each region thus far is indicated
in the following table. Of the total amount of Birr 233.1 million transferred from MFA about
72.5% has been utilized by the regions until end of Oct. 10, 2014.
Table 1: Amount of Funds (in EURO and Birr) transferred from MFA to Project Regions until Oct.10, 2014
Project Region
Amount of Euro
Agreed for 5
Years
Amount of Euro
Transferred from MFA
until 10th Oct. 2014
Amount
Transferred from
MFA (in Birr) until
10th Oct.2014*
Amount utilized
(in Birr) until
10th Oct. 2014
%
Utilized
Amhara*10,310,578.00 7,177,051.71 179,238,149.79 130,683,903.24 72.9
Tigray2,184,299.00 609,257.77 14,600,276.83 13,395,341.60 91.7
SNNPR1,746,084.00 649,675.00 16,084,498.38 11,610,201.50 72.2
Oromia1,766,000.00 603,267.00 14,839,248.47 13,279,408.00 89.5
BSGR2,262,629.00 324,796.00 8,332,614.38 0.00 0.0
Total18,269,590.00 9,364,047.48 233,094,787.85 168,968,854.34 72.5
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2 OVERALL OBJECTIVE ACHIEVEMENT
The overall objective of COWASH is ‘to achieve universal access to WaSH in the rural
areas of Ethiopia’. The project tries to attain this objective through implementing Component
1 at the federal level and Component 2 in the regions through the adoption and application of
Community Managed Project (CMP) approach. Complete information on the contribution of the
project in improving the water supply, sanitation and hygiene situation of the project woredas
will be presented in the detailed report that will be prepared upon the receipt of regional
reports.
3 PROJECT PURPOSE ACHIEVEMENT
Within the framework of the overall objective described above, the project purpose is to
“Support the acceleration of UAP-rural water and sanitation targets attainment
through the establishment of an enabling environment and the implementation of
CMP interventions in selected rural areas of Ethiopia”. Thus, COWASH strives to provide
support for developing the enabling environment at the federal level and in the project regions
where hydro-geological conditions are suitable for its replication.
The key indicators for the verification of the achievement of the Project purpose are:
i) Percentage of Regions implementing CMP approach; ii) Percentage of Woredas of targeted
regions implementing CMP approach; iii) Percentage of Kebeles of targeted woredas
implementing CMP approach; iv) Percentage of rural people that has access to potable water
through COWASH; and v) Amount of regional budget allocated for COWASH.
The number of regions implementing CMP has increased from two regions (22.2% of the 9
administrative regions of Ethiopia, excluding the city administrations of Addis Ababa and Dire
Dawa) in 2003 EFY to five regions (55.6%) in 2007 EFY. Benishangul Gumuz region is
encompassed by COWASH in 2007 EFY as delay in the preparatory activities delayed the
implementation of activities in 2006 EFY.
The number of woredas implementing CMP approach is increasing. In 2003 EFY, only 26
woredas in Amhara (19 by RWSEP and 7 by UNICEF) and 5 woredas in Benishangul-Gumuz
have been implementing CMP. This accounts for 17 % of the 153 rural woredas in Amhara
Region and 25 % of the 20 rural woredas in Benishangul-Gumuz region, respectively. Including
the FinnWASH-BG woredas, in 2007 EFY, the approach is being implemented in 13.0 % of the
woredas in the project regions (40 in Amhara, 7 in Tigray, 8 in SNNPR, 12 in Oromia and 9 in
BSG). In all, the number of COWASH/CMP woredas has been increasing from 6.4% in 2004
EFY to 12.2 % in 2007 EFY.
The actual number of project kebeles could not be reported as regional plans are still under
preparation and number of kebeles to be encompassed by the project in 2007 EFY are not yet
known. Besides, total beneficiaries and budget allocated awaits the regional plans to be
approved by the respective Regional WASH Steering Committees.
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4 COMPONENT 1: STRENGTHENING THE FEDERAL CAPACITY TO IMPLEMENT
COMMUNITY MANAGED PROJECTS ALONGSIDE WITH A SUPPORT TO THE
ESTABLISHMENT OF THE ONE WASH NATIONAL PROGRAM
Component 1 of the COWASH project strives to strengthen the federal level capacity for
implementation of the CMP approach and to support the overall WaSH sector development
process. It also strives to support the establishment and implementation of One WaSH
National Program. In order to scale-up the CMP approach, tools in planning, implementation
and monitoring mechanisms were developed for a wider application of the CMP approach.
Networking and coordination activities have been performed to promote CMP and generate
more funds for CMP implementations thereby accelerate the WaSH interventions in water
supply access, sanitation and hygiene.
In 2007 EFY, the project planned to widen and deepen its support in achieving the GTP targets
of WaSH by providing technical and financial support to NWCO and other stakeholders of the
project. The Component 1 major activities performed during the reporting period are
presented under the outputs indicated below (Component 1 detailed activities performed in the
quarter are attached in Annex 1). It should be noted that all the activities performed by the
federal COWASH team do not automatically belong to Component 1 but support directly
Component 2 (the project regions).
4.1 RESULT 1 OF COMPONENT 1: COMMUNITY MANAGED PROJECT APPROACH
SCALED-UP AT NATIONAL LEVEL
4.1.1 Output 1: Manuals and Guidelines Reviewed and Developed for Standardizing
the CMP Implementation within the WaSH Implementation Framework
The achievement of the output is measured by the three indicators: i) number of generic CMP
implementation guidelines harmonized with WIF and incorporating crosscutting issues
developed and implemented, ii) number of tested higher technology options reviewed and
incorporated into CMP manuals and guidelines and iii) number of generic O&MM
manuals/guidelines for rural water supply developed.
A number of manuals/guidelines have been prepared in the last fiscal years. Some main
activities were planned to be executed in the reporting period: i) Participate as a member of
the Task Force in the development of Generic RPS and Pastoralist areas Water Supply O&MM
Manual and Strategic Framework; ii) Provision of technical assistance in the development of
GLOWS/Water Safety Planning Guideline for CMP point water schemes; iii) Assist in the
approval of the CMP Implementation Manual by the MoFED; and iv) Develop new CMP financial
management manual training materials using Public Financial Management System (PFMS) in
CMP Implementation.
The analysis of the status of the above and some other documents and manuals is presented
below.
4.1.1.1 Participation in the Task Force in the Development of Generic Rural Water Supply O&MM RPS and Point Water Schemes and Generic O&MM Strategic Framework
The guideline and strategic framework have been under preparation in the last fiscal year
based on the table of content prepared based on comments and suggestions of a half-day
meeting of the taskforce established to lead the assignment. The preparation of the manual
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and framework has continued in the reporting period with the overall guidance of the
taskforce. So far, 7 of the 18 parts (5 parts of Volume I and 2 Parts of Volume II) of the report
(39.0%) were submitted to the taskforce and 4 of them already commented by the taskforce
and comments and suggestions given to the consultant. The parts of the report prepared are:
Technical O&M Requirement for RPS (Volume I)– Part B: Water Resources for Water Supply,
Part C: Electro-Mechanical Equipments, Part D: Transmission and Distribution System, Part E:
Spare Part Supply and Management, and Part H: Asset Management for Water Supply;
Management Requirement for O&M for RPS (Volume II)- Part A: Financial Management and
Part B: Community Based Management. The strategic framework is being prepared and the
whole assignment (including the remaining parts of the report and the strategic framework) is
expected to be finalized in the upcoming quarter of the fiscal year.
4.1.1.2 Translation of GLOWS/WSP Guideline into Amharic
COWASH planned to promote and implement GLOWS and Water Safety Planning
(GLOWS/WSP) in its project woredas. For this purpose the English version of the GLOWS/WSP
guideline should be translated into working languages: Amharic, Oromifa and Tigrigna. The
training guideline has been translated into Amharic by a private consultant experienced in
GLOWS and commented by COWASH FTAT and some experienced Amhara RSU. It is planned
to translate the Amharic version into Oromifa and Tigrigna so that it can be used in the
trainings in Tigray and Oromia woredas.
4.1.1.3 Developing GIS based mapping trainers manual
It was planned to prepare a manual for GIS training of regional, zonal and woreda staff of
project regions. Accordingly, the GIS Expert has prepared a training manual and distributed to
trainees in digital and hardcopy during the GIS trainings in the regions.
4.1.1.4 Editing of the Point Source O&M Manual for rural water supply
It was planned to edit the Point Source O&M Manual completed last fiscal year to make it
suitable for training at the grassroots level. The activity has not yet been started as it was
found important to make the editing together with the RPS O&MM manual under preparation.
4.1.1.5 Preparation of CMP Implementation Manual based on the Public Financial Management Sytem
(PFMS)
The preparation of the CMP Implementation Manual based on the Public Financial Management
System by private consultants has been completed and ready to be presented to MoWIE. The
manual was deliberated at a half-day workshop and all the comments have been incorporated
However, the manual could not be presented to MoWIE mainly due to engagement of officials
on priority issues both at home and overseas.
The delay in the submission of the manual for MoFED’s approval has in turn delayed a number
of activities to be implemented to put the manual into effect.
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4.1.2 Output 2: Tools and Mechanisms Reviewed and Developed for Standardizing
the Planning, Implementation and Monitoring of CMPs
Four indicators were set to measure the achievement of the output, namely, i) number of
annual plans prepared; ii) number of quarterly reports prepared and disseminated to partners;
iii) M&E framework developed; and iv) number of federal level steering committee meetings
conducted.
As in the previous implementation years, as indicated in Annex 1, a series of activities that are
believed to contribute for the achievement of the output were planned to be carried out in the
reporting period. The status of some of the main activities is presented as follows:
4.1.2.1 Preparation of Annual Plans
COWASH FTAT has been assisting in the preparation of regional plans. Planning templates
(physical and financial) and unit costs were prepared and distributed to RSUs to modify them
to be suitable to their situation and employ them in their planning exercises. All of the regions
have been preparing their 2007 EFY annual plans based on the templates and COWASH FTAT
are assisting the RSUs in the preparation of their plans. All of the regions have been working
to finalize their detailed planning at the beginning of the 2nd quarter of the fiscal year.
4.1.2.2 Participation in Federal and Regional WaSH Steering Committee Meetings
National and Regional WaSH Steering Committee meetings are expected to be made twice a
year. COWASH facilitates the meetings and provides technical assistance for undertaking these
meetings. Usually, quite a lot of issues and challenges hindering the implementation of the
project are raised and deliberated and important decisions made during these meetings. In
the reporting period, only one National Wash Steering Committee (NWSC) meeting was held in
July 2014. Component 1 achievement in 2006 EFY and the 2007 EFY plan were discussed
during the meeting; a Minute of Meeting (MoM) was prepared and signed by the respective
members of the NWSC and the 2007 EFY annual plan started to be implemented.
4.1.2.3 COWASH Quarterly Report Preparation
Every fiscal year, COWASH is expected to prepare four progress reports – one annual report
and three quarterly reports and one annual report. Accordingly, the 2006 EFY annual report
was prepared (100.0%) and distributed to all stakeholders of the project. Moreover, a
summarized version of the Results-Based Report is still being prepared. The annual report was
prepared based on the four regions annual performance reports and Component 1
performance.
4.1.2.4 Indicator Monitoring Plan Preparation
COWASH planned to complete the indicator monitoring plan preparation of four regions.
Accordingly, the indicator monitoring plans of three regions (Amhara, SNNPR and Oromia)
have been completed (75.0%) and the preparation of the Tigray indicator monitoring plan is
underway.
4.1.2.5 Production of WASH facility maps for each COWASH woreda
COWASH planned to produce 67 maps (one for each project woreda) in the fiscal year, of
which 10 were planned for the reporting period. Accordingly, the GIS expert produced 10
9
woreda maps (100.0%) and the maps for the majority of the project woredas are to be
produced in the upcoming quarters.
4.1.3 Output 3: CMP Approach within the Rural WaSH Scientifically Researched
Three indicators are set for measuring the achievement of this output. These are: i) number of
CMP researches (disaggregated by Doctoral, Masters and Bachelor levels) completed;
ii) number of published articles on CMP research results; and iii) number of CMP research
result presentations given in international conferences.
So far, one PhD level research is underway and 3 MSc level and 1 BSc level researches on CMP
were completed with the financial and technical support of COWASH. All the completed
researches are uploaded in the website www.cmpethiopia.org. Some activities have been
carried out in the reporting quarter. The main ones are indicated below:
4.1.3.1 Continuation of the PhD level research
This fiscal year, the PhD level research has continued. In this reporting period, an article
entitled ‘Evolution of Community Managed Projects (CMP) from 1994 to 2010 in Ethiopia’ to be
published on international journal has been completed by the PhD researcher. The article has
been commented by CTA and Tampere University of Technology. The article is being shaped to
be sent for publication in a reputable journal.
4.1.3.2 New MSC level research
A new MSC level CMP research was started and COWASH has provided financial support to the
MSC level research being conducted in Gonji Kolela woreda of Amhara region. The research is
entitled “Assessment of Potable Water Access & Users’ service satisfaction in Gonji Kolella
woreda rural communities during CMP implementation”.
4.1.3.3 Case study on the Impact of CMP Water Supply in Gonji Kolela Woreda
COWASH has conducted a case study on the impact of CMP water supplies on the life of rural
community in Gonji Kolela woreda of West Gojjam Zone of Amhara region. It was found out
that the implementation of rural water supply schemes using CMP funding mechanism created
sense of ownership and motivation to rural communities in Abunebla and Besanit village. Since
the introduction of this approach in the area, rural communities have understood the value and
ownership of water resources. Farmers are looking to improve their livelihood using the excess
water from the improved sources and rope pumps. All households visited stopped open
defecation and practice hand washing at critical moments.
4.1.4 Output 4: Information, Education and Communication (IEC) on CMP
Implementation Modality Enhanced
The major indicators for measuring the achievement of the output are: i) Communication
strategy developed; ii) Number of major international and national events (workshops,
seminars, conferences, symposiums) where CMP awareness is raised through COWASH
participation; and iii) Number of CMP related information and education materials prepared
and published (disaggregated by types).
As indicated in Annex 1, a number of communication-related activities were planned for the
reporting period. The major ones and their status are indicated hereunder:
10
4.1.4.1 Production and distribution of table calendars with CMP incorporated
COWASH produced its own table calendars in the first month of the reporting period. A total of
6,500 CMP table calendars (100.0%) were produced and disseminated to all 5 regions, zones,
woredas and also to the stakeholders at federal level. These calendars are believed to promote
CMP in the COWASH woredas and beyond.
4.1.4.2 Participation in selected International conferences, networking and forums
COWASH has been supporting participation in international conferences, networking meetings
and forums so as to promote CMP at the international and national levels. This reporting
quarter, it was planned to participate 3 MoWIE staff in Stockholm Water Week 2014.
Accordingly, Abiy Girma (NWCO), Nuredin Muhammed (WSSD) and Lakech Haile (WCYD)
participated in the conference with the sponsorship of COWASH. The project has also
sponsored the stand of MoWIE exhibition, which was successfully carried out.
4.1.4.3 Water Credit Market Assessment Report Dissemination Workshop
The water credit market assessment was carried out by M2i consultants from India with the
support of Water.Org and co-operation of COWASH. A workshop was organized jointly with
Water.org, WaterAid and COWASH on July 23, 2014. A total of 73 participants (7 female)
participated in the one-day event facilitated by COWASH CTA. In this workshop, findings and
experience of the WASH/MFI workshop held on October 2012 was presented by COWASH CTA
and experiences from Kenya, Uganda and India were also presented at the workshop.
COWASH also assisted in the commenting the data collection instruments and draft report.
4.1.4.4 Updating CMP WEB page
The official CMP website (www.cmpethiopia.org) was developed in collaboration with IRC to
disseminate basic information on CMP and attract more funding for the country. In the
reporting period, it was planned to update the website thrice and accordingly, the website was
updated as planned and a number of documents has been uploaded. This website assists any
person interested of the Ethiopian WaSH sector to access major WaSH related documents.
COWASH has been receiving appreciations from many international and national organizations
for availing important WASH related documents at the CMP web page.
4.2 RESULT 2 OF COMPONENT 1: CMP IMPLEMENTATION CAPACITY AT THE
FEDERAL AND REGIONAL LEVELS DEVELOPED
4.2.1 Output 1: Capacity Building Instruments Reviewed and Developed
The achievement of the output is to be measured by three indicators: i) Generic CMP capacity
building strategy developed; ii) Generic woreda level capacity building package developed;
and iii) number of impact assessments made on CMP related trainings (one in each project
region).
The project has developed generic CMP capacity building strategy and generic woreda level
capacity building package in the previous implementation years. The capacity building
strategy has been revised every year to capture new developments in the WaSH sector.
Moreover, training impact assessment on trainings conducted in 2004 EFY was completed
and an in-depth study was conducted on CMP trainings conducted in 2005 EFY in Amhara and
11
Tigray regions. One of the main activities planned for the reporting period was the completion
of the training impact research. Accordingly, the research report was completed by the
consultant by including all the comments and suggestions forwarded by stakeholders:
development partners, MoWIE representatives and COWASH federal and regional unit staff.
The report is uploaded to the CMP website http://www.cmpethiopia.org/page/184.
4.2.2 Output 2: Capable and Adequate Personnel in place for CMP Implementation at
National and Regional Levels
Number of people hired at federal and regional level (disaggregated by sex), number of
trainings given by the federal COWASH team and number of people participated in trainings
(disaggregated by sex) are the indicators set to measure the achievement of the output.
COWASH planned to carry out a number of capacity building activities in the first quarter of
2007 EFY. The activities were planned to be conducted at the federal and regional levels. The
major activities and their achievements in the reporting period are the following.
4.2.2.1 Hiring of Staff for Phase II of COWASH
Ramboll hired all staff needed for COWASH Phase II as per the revised project document. All of
the COWASH Phase I national staff continued to Phase II and some additional staff
(Crosscutting and Communication Specialists) were included. The new national and
international staff will assume their posts until November 2014.
Moreover, it was planned to provide technical assistance to Water Bureau of BSG region in the
hiring of 4 RSU staff. In the reporting period, ToRs were sent and technical assistance in
recruitment process was given to the bureau. So far, 4 Specialists posts advertised and about
60 applications received by the Water Bureau. However, screening of the applications was
delayed due to some competing activities in the different offices.
4.2.2.2 GIS/M&E Training
COWASH planned to map out its project woredas with all (community and institutional water
points and institutional latrine) facilities constructed over the years. For this purpose, training
of regional and woreda staff in Quantum GIS, Data Management and Basic Computer skills
were planned and executed. In the period under reporting, two trainings (for 7 woredas and
regional staff of Tigray region and 5 woreda and regional staff of Oromia region) were
conducted by the GIS expert in collaboration with GIS department staff of MoWIE, COWASH
FTAT and regional water bureaus. A total of 41 woreda, zone and regional staff (24 in Tigray
and 17 in Oroima) have received training in the reporting period. Of these trainees, 14.6 %
were female (1 in Oromia and 5 in Tigray). As a result, some woreda and regional staff have
started to collect more data of water points and latrines and produce maps of their woredas
with facilities constructed with the support of COWASH. Training of woreda, zone and regional
staff in Amhara and remaining woredas and zones of SNNPR and Tigray regions is scheduled to
be conducted in the coming quarters of the fiscal year.
4.2.2.3 GLOWS/WSP Training
COWASH is promoting and implementing GLOWS/WSP in view of sustaining facilities it has
been supporting in the project woredas. To attain this objective, the project has started
training staff at the federal and regional levels to cascade the capacity building down the
12
administrative ladder of the project regions. This quarter, 3 COWASH FTAT were trained by
MetaMeta for 3 days in GLOWS/WSP together with other trainees constituted from different
organizations based in Addis Ababa. Moreover, COWASH in co-operation with MetaMeta
conducted ToT training in GLOWS-Rural Water Safety Planning (GLOWS/WSP) for 5 days. A
total of 29 staff (2 female, one each from MetaMeta and COWASH) of COWASH FTAT, RSU and
Regional Water Bureaux received the training sponsored by COWASH.
Trainees of GLOWS/WSP learnt how to facilitate rural water assessments and action plans
preparation in water safety planning. GLOWS modules 1-10 and Kebele Water Safety Plan
Guideline provided the main resources for the training. The participants learned kebele water
safety plan preparation and its concept from resource protection to the point of use of water.
They also learned to understand the participatory approach, how to facilitate the woreda staff
trainings to become more participative and how to develop support materials to be used in participatory
training. During the training, the Amharic version of the training manual was reviewed and made ready for
training in the woredas and kebeles. The English and Amharic versions of GLOWS manual and Kebele WSP
Guideline were uploaded to the CMP web page http://www.cmpethiopia.org/page/401. The plan is to
publish these Amharic documents in a book so that they can be adequately used at woreda level.
4.2.2.1 CMP Management Training in BSG Region
COWASH FTAT planned to carry out CMP management, appraisal and WASHCO CMP
management ToT trainings in BSG in the reporting period. However, these trainings could not
be provided as the region could not speed up the start up activities to start implementation of
activities were delayed in the region.
4.3 RESULT 3 OF COMPONENT 1: DEVELOPMENT AND IMPLEMENTATION OF
ONE WaSH NATIONAL PROGRAM SUPPORTED
In the One WaSH National Program development, COWASH is accountable for the provision
of technical assistance and financial support as per the mutually agreed terms of references.
COWASH is not, however, responsible in the development and implementation of One WaSH
National Program.
4.3.1 Output 1: COWASH Support Provided in Preparing One WaSH National
Program
Number of short term consultancy days provided by COWASH for the development and
implementation of One WaSH National Program, and amount of finance provided for the
development and implementation of One WaSH National Program are the indicators set to
measure the achievement of this output.
The COWASH support (technical and financial) to NWCO in the preparation of the OWNP Phase
II document and participation in the task force are planned for the upcoming quarters.
4.3.2 Output 2: COWASH Support Provided in Implementation of One WaSH National
Program
Number of people trained in CMP implementation in non-COWASH regions by federal
COWASH and number of federal level advisers assigned in the One WaSH National Program
management are the two indicators set for measuring the achievement of the output.
13
This quarter, COWASH planned to participate and provide technical and financial support in the
first Joint Technical Review of the fiscal year (JTR 9) and development of the national Water
Safety Plan Guideline. It was also planned to provide technical assistance in the development
of planning and reporting formats of OWNP upon request of the NWCO.
However, much of these activities have not been conducted as planned due to delay in the
preparatory activities. Anyhow, COWASH TA provided technical input to the development of
Climate Resilient Water Safety Guideline preparation. A ToR was prepared by the MoWIE on
Climate Resilient Water Safety Plan implementation and on establishment of Task Force. The
ToR was presented to COWASH TA by a consultant. The document was discussed in detail and
revision was made. COWASH provided its feedback on the questionnaires prepared by WHO on
the experience of COWASH in WSP in Amhara region. The first Task Force meeting was
postponed to 2nd Quarter. COWASH didn’t provide any technical assistance in JTR 9 and
development of OWNP planning and reporting formats as it was informed that JTR 9 has been
postponed to the upcoming quarter and no specific request presented to COWASH.
5 COMPONENT 2: ESTABLISHING AND STRENGTHENING THE CAPACITY IN
REGIONS TO SCALE-UP IMPLEMENTATION OF CMP
The two components in the original project document (Component 2 & 3) are merged into one
Component in the revised project document. This new component aims at building the capacity
of target Regions, Zones and Woredas to plan, manage, monitor and implement WaSH
interventions through the CMP approach; deliver financial and procurement services for CMP
interventions at all levels; and to increase the sustainable community and institutional access
to safe water, sanitation and hygiene in the target areas.
The 2007 EFY annual plans of regions have not yet been finalized and as a result the woredas
have been undertaking only some activities rolled over from 2006 EFY. Many of the activities
rolled from the previous fiscal year have not been accomplished due to the rainy season in
many parts of the project woredas. Anyhow, some activities performed in the reporting period
are presented; however, they cannot be compared with the quarterly targets as annual plans
have not been approved.
5.1 RESULT 1 OF COMPONENT 2: TARGET REGIONS, ZONES AND WOREDAS
CAPABLE TO PLAN, MANAGE, MONITOR AND IMPLEMENT RURAL WaSH
INTERVENTIONS USING CMP APPROACH
The major achievements of the regions in the reporting period in planning, managing,
monitoring and implementing WaSH interventions through CMP approach are presented in the
following output levels.
5.1.1 Output 1: Regional Support Units (RSU) Established and Functional
Number of Regional Support Unit (RSU) staff hired (disaggregated by region and sex), number
of annual COWASH work plans produced and number of COWASH quarterly and annual reports
produced as per the annual plan are set to measure the achievement of this output of
Component 2.
Adequate staff has been hired in the regions in previous years of implementation of the
project. What was remaining was the hiring of Benishangul Gumuz region RSU staff. The hiring
14
of 4 RSU staff has been underway with the assistance of the COWASH FTAT in the reporting
period.
Like any other region of the country, all project regions are expected to prepare and approve
their annual plans of a fiscal year before the fiscal year starts. However, the annual work plans
of all the project regions have not been completed in the first quarter of the fiscal year. The
delay in the preparation and approval of the plans has been delaying implementation of the
activities rolled over from 2006 EFY. The plans could not be prepared timely due to one or
more of the following reasons: i) delay in the announcement of shares of the annual budget of
the woredas and zones from the regional governments and other competing activities in the
regions.
With regards to performance reports, RSU of the respective region are expected to prepare
four reports per fiscal year- three quarterly and one annual report. In the reporting period,
RSUs of the four COWASH regions (Amhara, Tigray, SNNPR and Oromia) have prepared and
submitted the 2006 EFY annual physical and financial reports.
5.1.2 Output 2: Regions, Zones and Woredas Capacitated to Implement Rural WaSH
through CMP
Number of trainings types held by region, zone and woreda (disaggregated by type of
training), number of people (disaggregated by sex and type of training) participated in
trainings given by regions, zones and woredas and number of water pints and institutional
latrines built as per plan (proxy indicator) are the indicators set to measure the achievement
of the output.
The scaling-up of the CMP approach requires extensive human capacity building activities at
the regional, zonal and woreda levels. A number of trainings rolled over from the previous
fiscal year were expected to be conducted in the reporting period. However, very few human
capacity building activities have been carried out only in SNNPR during the reporting period
mainly due to delay in the preparation of annual plans and presence of competing activities in
the woredas. Many of the regions didn’t conduct trainings or not reported some trainings
conducted in the woredas.
5.1.2.1 Trainings Conducted in the First Half of 2006EFY
SNNPR woredas were actively engaged in training of stakeholders mainly due to their delay in
carrying out these trainings in the previous fiscal year. Ten types of trainings rolled over from
2006 EFY have been conducted in the reporting period with the capacity building funds leftover
from 2006 EFY (Table 2). The trainings were: 1) O&M training for members of WASHCOs; 2)
CLTSH training for kebele level experts; 3) KWT CMP management, promotion and appraisal
training; 4) WASHCO CMP management training; 5) New Artisans Training; 6) ‘Old Artisans’
refreshment training; 7) Pump attendants and caretakers training; 8) KWT gender awareness
and mainstreaming training; 9) WASHCO water quality training; and 10) Kebele strategic plan
preparation.
Artisan training was one of the trainings conducted in 2 woredas- Chencha and Misha.
Eighteen new artisans (50.0% female) were trained in Misha and 15 previously trained
artisans (26.7% female) were refreshed in Chencha for 7 days. With these artisans, the 2
woredas are ready to start construction in the new kebeles.
15
A total of 1, 026 woreda and zone staff in SNNPR (43.1% female) have attended these
trainings for 3 to 28 days. Capacity building fund, from Government of Finland (GoF)
contribution, amounting to Birr 270,570 was spend for the trainings.
16
Table 2: Trainings held in SNNPR in First Half of 2007 EFY
M F T
1
O&M training of new WPs WaSHCOs, tariff collection
& caretaking & Scheme managementWWO 185 124 309 3 235,342 Duna, Gorche &
M isha Woreda
2 CLTSH Training for Kebele Level Experts W HO 37 49 86 5 42,140 Chencha Woreda
3KWT CM P Promotion & Appraisal Training WWO 77 33 110 3 74,702 Es ara , Go rche &
Chencha Wo redas
4WASHCO CMP Management & Implementation
TrainingWWO 77 68 145 4 146,679 Es ara , Go rche &
Mis ha Wo redas
5 New artisans Training WWO 9 9 18 28 49,815 M isha Woreda
6 Refreshment training for old artisans WWO 11 4 15 7 12936 Chencha Woreda
7Pump Attendants & Caretakers Training WWO 80 50 130 5 44,740 Chencha Wo reda
8 Kebele strategic plan in 5 kebeles per Woreda WWO 15 10 25 4 15,000 Chencha Woreda
9 KWT gender awareness & mainstreaming Training WWAO 40 45 85 4 45,406 Chencha & Gorche
10 Training of WASHCOs in Water Quality WWO 53 50 103 4 34,962Chencha Woreda
Total 584 442 1 ,026 270,570
S/
NType of Training
Responsible
body/Trainer
Number Trained
Remark
Estimated cost of
training (in
Birr)1st Quarter
No. of
Days
Trained
5.1.2.2 Workshops and Meetings held in the Regions
All regions were expected to conduct 2006 EFY annual performance review and 2007 EFY
Planning workshop in the reporting period. However, none of the regions organized these
workshops. Anyhow, 2 workshops were reported from Esara and Duna woredas of SNNP
region. Esara woreda conducted review of 2006 EFY performance and 2007 EFY planning
workshop with the attendance of 54 (30 females) woreda staff for 2 days at an estimated cost
of Birr 27,000 from leftover capacity building funds of 2006 EFY. Besides, Duna woreda has
conducted Whole System in the Room (WSR) workshop in the presence of 50 participants (10
females) for 2 days at a cost of about Birr 24,785.
Table 3: Workshops & Review meetings held in the first quarter of 2007 EFY
M F T
1
Annual Review of 2006 EFY
performance and 2007
EFY Planning Workshop
WoW 24 30 54 2 27,000.0 Esara Woreda
4Whole System in the Room
(WSR) workshop W oH 40 10 50 2 24,785 Duna Woreda
Total 64 40 104 51,785.0
Remark
No. of
Workshop
Days
Total Cost of
Workhop/Meetin
g (in Birr)
S/N Type of Workshop/meeting Organizer
Number Attended
1st Quarter
17
5.1.2.3 Procurements made in the Regions
COWASH aims at building the physical capacity of the implementing institutions so as to
implement the CMP approach in a meaningful and sustainable manner. Much of the
procurement is to be made by the new woredas as the old woredas have already procured
many of the required materials in the previous implementation years of the project. However,
much of the procurements in the new woredas and zones have not been made in the reporting
period as the preparation of the regional annual plans is delayed. Anyhow, few procurements
rolled over from 2006 EFY were made in SNNPR woredas with the funds leftover from 2006
EFY. Procurement has not been made in the other project regions.
In the reporting period, the new woredas of SNNPR procured some (office and field) materials.
The items procured were desktop computers(3), laptop computer(4), printer(4), photocopy
machine(3), filing cabinet(3), motorbike(2), digital camera(3), stabilizer(9), and set of artisan
tools (15). Arbaminch Zuria woreda has also procured one handheld GPS for collecting X-Y
coordinates of the water points and institutional latrines constructed in the woreda. The office
equipments in the new wordas were procured with an estimated cost of Birr 311,068 allocated
from the woredas, zones and regional government while the cost of the GPS was covered from
the GoF contribution. Comparison with the plan was not made as there was no any plan
approved during the reporting period..
Table 4: Materials procured in SNNP region in the First Quarter of 2007 EFY
1 Desktop Computer with UPS No. 3 37,430 Esara & Tocha WWO & WEO
2 Laptop Computer No. 4 61,115 Esara, Tocha & Gorche WWO
3 Printer No. 4 23,825 Esara, Tocha & Gorche WWO
4 Photocopy Machine No. 3 82,810 Esara, Tocha & Gorche WWO
5 Filing cabinet No. 3 16549.99 Esara, Tocha & Gorche WWO
6 Motorbike No. 2 76,497 Tocha & Gorche WWO
7 Artisan tools Set 15
8 Digital Camera No. 3 8,941
9 Stablizer No. 9 3,900
10 Hand held GPS No. 1 7,000 A/Zuriya WWO
318,068
Total cost of the
material
procured in Birr
Quantity
Procured in
the 1st
Quarter
Beneficiary Office(s) of the
material procuredRemarkS/N
Total
Material or Equipment Unit
The water quality test kits planned to be procured in 2006EFY by Amhara region were
accomplished in the reporting period. The region has procured 20 Water Quality Test Kits
rolled over from 2006EFY for woredas.
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5.2 RESULT 2 OF COMPONENT 2: FINANCIAL AND PROCUREMENT SERVICES
DELIVERED FOR CMP INTERVENTION AT ALL LEVELS IN THE SELECTED
REGIONS
5.2.1 Output 1: Flow of Funds for CMPs Functional
Some indicators are set to measure the achievement of the output, viz., 1) number of fund
transfer requests done to the financier; 2) number of BoFED audit reports produced
(disaggregated by regions); 3) amount of funds transferred to WASHCOs and 4) amount of
funds settled by WASHCOs.
Opening of bank accounts in new regions, zones and woredas is among the major activities to
be accomplished during the first quarter of the reporting period. Accordingly, Benishangul
Gumuz (BSG) region BoFED has opened account to receive GoF funds and the project zones
and woredas are in the process of opening accounts in the nearby Commercial Bank of Ethiopia
branches. The two new zones and four woredas of Oromia region are expected to open bank
accounts.
According to the funding agreements made between the beneficiary regional Finance Bureaus
and Embassy of Finland, a COWASH region is expected to submit four fund transfer requests
to the Embassy of Finland per year. A new region can request fund for the first and second
quarters of a fiscal year, at a time, for the first year while an old region can request only for a
quarter.
However, only two of the project regions (Amhara and BSG) have made fund transfer requests
in the reporting period. Many of the regions didn’t submit fund transfer requests as their
woredas and zones have leftover funds to accomplish the rolled over activities. Delay in the
preparation and approval of the annual plan was one of the reasons for not requesting fund
transfer. On the date of Sept. 10, 2014, BSG region received EURO 324,796 equivalent to
Birr 8,332,614.38 from Government of Finland as per the core plan prepared for the region.
The project regions are expected to audit the project fund utilization of 2006 EFY in the
reporting period. However, all of the regions except SNNPR have not started the auditing.
SNNPR has submitted the 2006 EFY audit report of 2 woredas (Misha and Duna) and one zone
(Hadiya) and they are finalizing the audit report, which was started in the last quarter of
2006EFY, for Chencha and Arbaminch Zuria woredas, Gamogofa zone and Water Bureau. The
2006 EFY audits were made together with the auditing of the 2005 EFY fund utilization.
Amhara, Tigray and Oromia regions are expected to carry out auditing of the 2006 EFY fund
utilization in the second quarter of the fiscal year.
As WASHCOs have been using the investment fund transferred during the previous fiscal year
there were no many investment fund transfers to MFIs. Complete information on investment
fund transferred to, via MFIs, and amount settled by WASHCOs in each region will be reported
in the annual report of the project.
19
5.2.2 Output 2: Linkages Created with Private Sector in the Supply of Materials,
Equipment, Tools and Services
Number of new artisans trained by COWASH for WaSH facility construction in the woredas
(disaggregated by sex) and number of awareness raising workshops organized for the private
sector are set to measure the achievement of the output.
Usually, some activities are included in the annual plans of regions and woredas to create
linkage with the private sector at the regional, zonal and woreda levels. The major ones are:
training of artisans; organizing awareness raising workshops to the private sector (pump,
spare parts and construction materials suppliers) on the availability of market opportunities;
carrying out market surveys in the Woredas; and informing communities on the prices of
construction materials, equipment, tools and services based on market surveys made in the
woredas. However, many activities have not been performed in the reporting period due to
delay in the preparation of the annual plans and other priority areas.
5.3 RESULT 3 OF COMPONENT 2: SUSTAINABLE COMMUNITY AND
INSTITUTIONAL ACCESS TO SAFE WATER, SANITATION AND HYGIENE IN
THE TARGET WOREDAS INCREASED
5.3.1 Output 1: Access to Improved Water Sources for Communities and Institutions
Increased
Three indicators are set to measure the achievement of the output. These are, a) number of
new CMP applications submitted to WWT(disaggregated by communal and institutional);
b) number of new CMP applications approved by WWT (disaggregated by communal and
institutional); and c) number of new water schemes constructed(disaggregated by communal
and institutional).
The delay in the preparation and approval of 2007 EFY has been hindering the preparation and
approval of applications form communities and institutions. Therefore, there were no
applications submitted to and approved by WWTs in the reporting period. Besides, as the
reporting period is characterized by a rainy season in the majority of the project woredas and
delay in the approval of the annual plans, there were no many construction activities carried
out in the quarter. Anyhow, 20 On-Spot Springs started in the last quarter of 2006EFY were
completed in Misha and Gorche woredas of SNNP region. The water points are benefiting more
than 7,658 rural people. There were no constructions completed in the other COWASH regions.
On aggregate, until 10th Oct. 2014,, a total of 5,054 water points (4,760 by communities and
294 by institutions) were constructed in 63 woredas through the CMP approach with the
support of COWASH project. Majority of these water points (4,150) were constructed in
Amhara, 224 in Tigray, 199 in SNNPR and 481 in Oromia woredas. In terms of scheme type,
majority of them (71.8 %) are hand dug wells with Afridev hand pump followed by on spot
springs (26.9 %); very small proportion of these water points are shallow wells and hand dug
wells with Rope Pump. The 4,760 community water supply schemes have benefitted over 1.2
million rural people of the project woredas – 1 million in Amhara, 0.60 million in Tigray, 0.64
million in SNNPR and 0.8 million in Oromia region. The 294 institutional water supply schemes
have benefitted 89,887 students and teachers and 12,968 staff of health institutions and
clients.
20
Table 5: Number of new (community, school and health institution) water points constructed until end of Oct. 10, 2014
HDW
with RPHDW SPD SW DW RWH Total
Populatio
n Served
Popn.
having
Access
within
1.5km
HDW with
RPHDW SPD SW DW RWH Total
Populat
ion
Served
Popn.
having
Access
within
1.5km
HDW
with
RP
HDW SPD SW DW RWH TotalPopulation
Served
Popn.
Having
Access
within
1.5Km of
Amhara 15 3,020 864 13 0 0 3,912 998,578 988,578 0 0 0 0 0 0 0 15 3,020 864 13 0 0 3,912 998,578 988,578
Tigray 0 85 90 33 0 0 208 59,589 59,589 0 0 0 0 0 0 0 0 85 90 33 0 0 208 59,589 59,589
SNNPR 0 8 161 0 0 0 169 56,451 51,114 0 0 20 0 0 0 20 7,658 3,497 0 8 181 0 0 0 189 64,109 54,611
Oromia 0 252 199 0 0 0 451 79,776 73,014 0 0 252 199 0 0 0 451 79,776 73,014
Subtotal 15 3,365 1,314 46 0 0 4,740 1,194,394 1,172,295 0 0 20 0 0 0 20 7,658 3,497 15 3,365 1,334 46 0 0 4,760 1,202,052 1,175,792
Amhara 0 181 10 0 0 0 191 66,686 0 0 0 0 0 0 0 0 181 10 0 0 0 191 66,686
Tigray 0 8 1 2 0 3 14 4,113 0 0 0 0 0 0 0 0 8 1 2 0 3 14 4,113
SNNPR 0 5 3 0 0 0 8 7,109 0 0 0 0 0 0 0 0 5 3 0 0 0 8 7,109
Oromia 0 16 6 0 0 0 22 11,979 0 0 0 0 0 0 0 0 16 6 0 0 0 22 11,979
Subtotal 0 210 20 2 0 3 235 89,887 0 0 0 0 0 0 0 0 0 210 20 2 0 3 235 89,887
Amhara 0 44 3 0 0 0 47 8,074 0 0 0 0 0 0 0 0 44 3 0 0 0 47 8,074
Tigray 0 0 1 1 0 0 2 100 0 0 0 0 0 0 0 0 0 1 1 0 0 2 100
SNNPR 0 1 1 0 0 0 2 445 0 0 0 0 0 0 0 0 1 1 0 0 0 2 445
Oromia 0 7 1 0 0 0 8 4,349 0 0 0 0 0 0 0 0 7 1 0 0 0 8 4,349
Subtotal 0 52 6 1 0 0 59 12968 0 0 0 0 0 0 0 0 0 52 6 1 0 0 59 12,968
Amhara 15 3,245 877 13 0 0 4,150 0 0 0 0 0 0 0 15 3245 877 13 0 0 4,150
Tigray 0 93 92 36 0 3 224 0 0 0 0 0 0 0 0 93 92 36 0 3 224
SNNPR 0 14 165 0 0 0 179 0 0 20 0 0 0 20 0 14 185 0 0 0 199
Oromia 0 275 206 0 0 0 481 0 0 0 0 0 0 0 0 275 206 0 0 0 481
Grandtotal 15 3,627 1,340 49 0 3 5,034 0 0 20 0 0 0 20 15 3,627 1,360 49 0 3 5,054
B. School
c. Health Institution
Total Water Points (Community + School + Health Institution)
A. Community
Region
Number of Water Points Constructed in COWASH Woredas
Cumulative2004-2006 EFY 2007 EFY Q1
Note: HDW with RP - Hand dug well with Rope Pump; SW - Shallow Well
HDW - Hand dug well with Afridev pump; DW - Deep well
SPD - Spring On Spot; RWH - Roof water harvesting
21
5.3.2 Output 2: Access to Sanitation for Household and Institutions Increased and
Hygiene Behavior Improved
Percentage of ODF kebeles in the COWASH intervention woredas (disaggregated by project
regions), number of new institutional latrines constructed (disaggregated by institutions) are
the indicators of measuring the achievement of the output.
A number of sanitation and hygiene activities have been planned in the previous fiscal years
and some important achievements have been observed in the last three years of
implementation of COWASH. In the reporting quarter, sanitation and hygiene activities have
not been implemented as the approval of the regional annual plans have not been approved.
The cumulative number of institutional latrines constructed until end of the reporting period,
disaggregated by project regions, is presented in Table – below.
Since the launching of COWASH, a total of 99 latrines (61 for schools and 38 for health
facilities) were constructed in the COWASH woredas of the four project regions (Amhara,
Tigray, SNNPR and Oromia) through the CMP approach (Table 6). This accounts 86.8 % of the
114 institutional latrines target set for end of 2006 EFY. A total of more than 63,412 students
and teachers (51.0% female) and 2,367 health extension workers and clients of the facilities
(50.4% female) are using these latrines. The total number of latrines constructed is less than
the figure indicated in the 2006 EFY annual report as Tigray region wrongly included 8 on-
going latrines in its annual report.
Table 6: Number of Institutional Latrines Constructed until end of Oct. 10, 2014
M F T M F T M F T
Amhara 45 25,082 24,117 49,199 0 45 25,082 24,117 49,199
Tigray 9 2,914 2,963 5,877 0 9 2,914 2,963 5,877
SNNPR 2 858 787 1,645 0 2 858 787 1,645
Oromia 5 2,245 4,446 6,691 0 5 2,245 4,446 6,691
Subtotal 61 31,099 32,313 63,412 0 0 0 0 61 31,099 32,313 63,412
Amhara 27 228 206 434 0 27 228 206 434
Tigray 3 20 38 58 0 3 20 38 58
SNNPR 0 0 0 0 0 0 0 0 0
Oromia 8 925 950 1,875 0 8 925 950 1,875
Subtotal 38 1,173 1,194 2,367 0 0 0 0 38 1,173 1,194 2,367
Amhara 72 25,310 24,323 49,633 0 0 0 0 72 25,310 24,323 49,633
Tigray 12 2,934 3,001 5,935 0 0 0 0 12 2,934 3,001 5,935
SNNPR 2 858 787 1,645 0 0 0 0 2 858 787 1,645
Oromia 13 3,170 5,396 8,566 0 0 0 0 13 3,170 5,396 8,566
Grandtotal 99 32,272 33,507 65,779 0 0 0 0 99 32,272 33,507 65,779
No. of
Latrines
Population Served
2007 EFY Q1
No. of
Latrines
Population
Served
2004-2006 EFY
No. of
Latrines
Population Served
Total (School + Health Institution)
Cumulative
Number of Latrines Constructed in COWASH Woredas
A. School
B. Health Institution
Region
22
5.3.3 Output 3: Sustainability of Communal and Institutional Water Schemes in the
Targeted Woredas Strengthened
Three indicators are set to measure the achievement of the output. These are: i) number of
CMP schemes with trained pump attendants and caretakers (disaggregated by sex); ii) number
of water points rehabilitated (disaggregated by communal and institutional); and
iii) percentage of WASHCOs with more than 50% women members.
A number of activities are expected to be accomplished every year for the attainment of this
output. The main ones are: i) facilitate WASHCOs' legalization as per the regional legalization
regulations; ii) maintain or repair water schemes; iii) provide refresher trainings for members
of existing (old) WASHCOs in O&M management, environment, sanitation, hygiene and
gender; iv) carry out refresher training for existing pump attendants and caretakers and their
replacements in Operation and Maintenance (O&M); and v) assist communities to conduct post
construction public audit annually. However, many of these activities have not been performed
in the reporting period as the annual plans of the regions were delayed and rainy season in
much of the project woredas. Data on the percentage of WASHCOs with 50% or more female
members and trained pump attendants and caretakers are to be indicated in the annual
reports.
Altogether, 315 water points (309 for community and 6 for schools) were rehabilitated in
COWASH woredas between 2004 EFY and first quarter of 2007 EFY. The regional
disaggregation shows that 288 of the water points rehabilitated are in Amhara, 12 in Tigray, 8
in SNNPR and 7 in Oroimia regions (Table 7). The water points rehabilitated benefited over
79,263 rural people and 2,314 students and teachers in the CMP kebeles of project woredas.
23
Table 7: Number of Water Points Rehabilitated until end of Oct.10, 2014
HDW
with RPHDW SPD SW DW RWH Total
Populatio
n Served
HDW with
RPHDW SPD SW DW RWH Total
Populati
on
Served
HDW
with RPHDW SPD SW DW RWH Total
Population
Served
Amhara 0 206 78 0 0 0 284 68,850 0 0 0 0 0 0 0 0 206 78 0 0 0 284 68,850
Tigray 0 7 5 0 0 0 12 3,000 0 0 7 5 0 0 0 12 3,000
SNNPR 0 4 4 0 0 0 8 6,855 0 0 4 4 0 0 0 8 6,855
Oromia 0 3 2 0 0 0 5 558 0 0 3 2 0 0 0 5 558
Subtotal 0 220 89 0 0 0 309 79,263 0 0 0 0 0 0 0 0 0 220 89 0 0 0 309 79,263
Amhara 0 4 0 0 0 0 4 1080 0 0 0 0 0 0 0 0 4 0 0 0 0 4 1,080
Tigray 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
SNNPR 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Oromia 0 2 0 0 0 0 2 1234 0 0 2 0 0 0 0 2 1,234
Subtotal 0 6 0 0 0 0 6 2314 0 0 0 0 0 0 0 0 0 6 0 0 0 0 6 2,314
Amhara 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Tigray 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
SNNPR 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Oromia 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Amhara 0 210 78 0 0 0 288 0 0 0 0 0 0 0 0 0 210 78 0 0 0 288
Tigray 0 7 5 0 0 0 12 0 0 0 0 0 0 0 0 0 7 5 0 0 0 12
SNNPR 0 4 4 0 0 0 8 0 0 0 0 0 0 0 0 0 4 4 0 0 0 8
Oromia 0 5 2 0 0 0 7 0 0 0 0 0 0 0 0 0 5 2 0 0 0 7
Grandtotal 0 226 89 0 0 0 315 0 0 0 0 0 0 0 0 0 226 89 0 0 0 315
c. Health Institution
Total Rehabilitated (Community + School + Health Institution)
Cumulative
Number of Water Points Rehabilitated in COWASH Woredas
A. Community
B. School
Region2004-2006 EFY 2007 EFY Q1
Note: HDW with RP - Hand dug well with Rope Pump; SW - Shallow Well
HDW - Hand dug well with Afridev pump; DW - Deep well
SPD - Spring On Spot; RWH - Roof water harvesting
24
5.3.4 Output 4: Potable Water Quality Ensured in Targeted Woredas
Number of water quality tests (post construction) made on CMP water schemes (new and
rehabilitations); number of chlorination made (post construction) on CMP water schemes (new
and rehabilitations) and number of CMP water schemes with Water Safety Plans are the
indicators set to measure the achievement of the output.
Some of the major activities to be performed to attain the output are: i) chlorination of water
schemes before taken into use; ii) carrying out testing of water quality of water schemes
before taken into use and periodically; iii) train WASHCOs in Water Safety Planning;
iv) conduct periodic water safety planning by WASHCOs; v) procure water quality testing kits
for woredas; and vi) train woreda staff on the use of water quality testing kits. These activities
are planned to be accomplished every fiscal year. However, a number of these activities have
not been conducted in the reporting period due to the delay in the approval of annual plans
and rainy season in many of the project woredas.
With the view to sustain the water points and maintain the quality of the water, training of
trainers on Guided Learning on Water and Sanitation (GLOWS) and Water Safety Planning
(WSP) was given in the reporting period by MetaMeta and, accordingly, GLOWS/WSP will be
piloted in some kebeles of all project regions.
25
6 FINANCIAL UTILIZATION PERFORMANCE
In this chapter, the financial utilization performance of Component 1 (C-1) and Component 2
in the reporting period is described.
6.1 FINANCIAL PERFORMANCE OF COMPONENT 1
In this chapter, the financial utilization performance of Component 1 (C-1) is presented. The
financial utilization performance of Component 2 will be presented in the detailed quarterly
report of the project that is to be prepared upon receipt of the regional performance reports.
The COWASH expenditures started to build-up already during 2003 Ethiopian Fiscal Year (EFY).
The financial plan and usage of C-1 until the end of the reporting period (September 2007 EFY)
are presented as follows.
6.1.1 Cumulative expenditures
The total C-1 five year budget is EUR 3,730,410 (Table 8). The total usage at the end of
September 2014 is EUR 2,216,845(59.0%). The usage of the fee component, the reimbursable
and capacity building and sector support component are 59.0%, 54.0% and 96.0, respectively.
In the consultancy contract, the reimbursable cost is only a lump sum including the TA-related
reimbursable costs and capacity building costs. Accordingly, the total usage of all reimbursable
(including capacity building support) costs is about 60 %. This shows that the budget for whole
5 years of the project seems to be adequate.
Table 8: Total C-1 Usage Follow-up compared to the 5 year budget (2004-2008 EFY)
26
Figure 1 below illustrates that the budget utilization of C-1 lags behind when compared to the
planned budget utilization. The budget utilization from the total COWASH 5 year budget at the
end of September 2014 is less by EUR 490,000.
The main reason for the low budget utilization is the delayed approval of the revised COWASH
Project Document and delayed signing of the revised COWASH country level agreement. The
delay of these basic documents has prevented the recruitment of the Junior Professional
Officer, Crosscutting Specialist and the Communications Specialist and the works planned for
them to undertake has been postponed to Phase II. Therefore, many activities planned for
these specialists (climate risk screening inclusion into the CMP implementation process,
crosscutting review of the CMP documents, development of the public audit process, case
study of the women leadership in CMP implementation and other crosscutting issues) have
been postponed and will be implemented in Phase II.
Figure 1. Illustration of the C-1 Budget Utilization based on the 5 year budget period
(2004-2008 EFY)
The revised total budget of the Phase I (up to the end of September 2014) consultancy
contract for C-1 was EUR 2,486,940. From this amount, EUR 1,397,637 was agreed as the fee
budget and EUR 1,150,095 for the reimbursable costs (Second contract amendment June 17,
2014). In the original contract, the consultant’s fee tender included only the international long
and short term consultants and home office coordination. In April 2013, the MFA and the
consultant agreed (Amendment 1) to change “The Ministry's Standard Terms of Payment of
Fees and Reimbursement of Costs, 1.5.2004 (Kolpakkoehdot)” to a new “The Ministry's
Standard Terms of Payment of Fees and Reimbursement of Costs dated on 1.6.2012”. In this
agreement, amendment No 1 the local long term, local short term and Junior Professional
Officer fee-costs were agreed to be included into the “Fee” part of the budget.
Table 9 below illustrates the Component 1 usage of the revised C-1 budget of Phase I.
27
Table 9. Comparison of the C-1 budget use to the amended Phase I budget of C -1
As can be seen from Table 9 above, the C-1 budget utilization is 89 % and the fee utilization is
about 89 %. The TA-related reimbursable costs usage is 88 % and capacity building support
budget utilization is 95 %. It was estimated that a total of about EUR 270,095 can be
transferred from Phase I to Phase II.
6.1.2 Comparison of the budget utilization with the 3 - months budget of 2007 EFY
The comparison of the 2007 EFY first quarter budget and expenditures is presented in Table 10
below. The explanations for the differences are included under the ‘Explanations’ column of the
table. A total of EUR 204,740 (EUR 113,577 for Fees, EUR 59,375 for Reimbursables and EUR
31,788 for national level capacity building and sector support) was allocated for the reporting
period. Accordingly, about EUR 212,189 was utilized for the planned activities. This represents
about 104.0% of the total allocated for the quarter.
28
Table 10: Comparison of budget and expenditures of 2007 EFY First Quarter
6.2 FINANCIAL PERFORMANCE OF COMPONENT 2
The financial performances of Project Regions (Amhara, Tigray, SNNPR and Oromia) are
elaborated hereunder. The quarterly financial utilization performance of the regions could not
be presented as the annual financial plans of the regions have not been approved in the
reporting period. Anyhow, the cumulative funds received and utilized by some regions are
presented below.
6.2.1 Financial Performance of Amhara region
As per the revised funding agreement signed between the Bureau of Finance and Economic
Development of Amhara National Regional State and Embassy of Finland, capacity building and
some operational costs are covered from GoF and all investment funds and some operational
costs are covered from GoE.
While all the investment funds from GoE is being channeled to the communities through
Amhara Credit and Saving Institution (ACSI) with a commission of 3% the capacity building
fund from the Finnish Government has been channeled through the government financial
structure.
So far, BoFED of Amhara region has received about Birr 303.00 million (7,177,051.71 Euro or
Birr 179.24 million from Government of Finland including Birr 4,291,860.92 RWSEP savings
and Birr 123.71 million from Amhara Regional Bureaus) for the implementation of planned
activities in the woredas, zones and sector bureaus in the region. Of this amount,
approximately Birr 292.00 million (Birr 168.29 million from GoF and all of the GoE
contribution) has been transferred to beneficiaries of the project until Oct.10, 2014. This
accounts 96.4 % of the total received from the two funding sources-GoF and GoE/Regional
bureaus.
29
From the total funds transferred to beneficiary sector offices, woredas and zones, about
Birr 233.57 million (80.0 %) has been utilized until end of the reporting period (Table 11). In
terms of fund source, Birr 130.68 million (72.9%) and Birr 102.89 million (83.2%) of GoF and
GoE funds transferred, respectively, has been utilized by beneficiaries of the project.
As indicated in Table 41 below, a total of about Birr 58.43 million (Birr 37.61 million from GoF
and Birr 20.82 million from GoE) is available in the beneficiary sector offices for the first
quarter of 2007 EFY.
Table 11: Funds received, transferred and utilized in Amhara Region until end of Oct.10, 2014
Received
(%)
Transferred
(%)
GoF (2004 EFY,
2005EFY, 2006EFY &
RWSEP saving)
179,238,149.79 168,290,039.09 130,683,903.24 48,554,246.55 37,606,135.85 72.9 77.7
Regional Bureaus
(2004, 2005, 2006EFY
& Balance from 2003
EFY -ACSI )
123,714,027.82 123,714,027.82 102,891,061.42 20,822,966.40 20,822,966.40 83.2 83.2
Total 302,952,177.61 292,004,066.91 233,574,964.66 69,377,212.95 58,429,102.25 77.1 80.0
Usage from
Budget Source
Received from
Source to
date
Transferred to
Beneficiaries
to date
Utilized by
Beneficiaries
to date
Balance
from
Received
Balance
from
Transferred
Note: Of the Birr 179,238,149.79 received from GoF (including the RWSEP savings), Birr 17,051,151.25 is exchange rate gain. All of the exchange rate gains have been added to the annual budgets and
transferred to beneficiary sector offices.
The region will receive Euro 1,214,030 equivalent to Birr 30,223,762.46 in the second quarter
of the fiscal year.
6.2.2 Financial Performance of Tigray Region
The funding arrangement in Tigray is governed by the funding agreement signed between the
Bureau of Plan and Finance of Tigray National Regional State and Embassy of Finland. All the
investment and some operational costs are covered by the Tigray National Regional State
while the (human and physical) capacity building fund is contributed from the Finland
Government. The investment funds and capacity building funds are being channeled in
different ways. All the investment funds from the regional government are being channeled to
the communities through Dedebit Credit and Saving Institution (DECSI) with a commission of
5% while the capacity building fund from the Finnish Government has been channeled through
the government financial structure.
Total funds received from sources (GoE and GoF) and transferred to and utilized by sector
offices to date (end of Oct.10, 2014) in Tigray are indicated in Table 12 below.
30
Table 12: Funds received, transferred and utilized in Tigray until end of Oct.10, 2014
Received
(%)
Transferred
(%)
GoF19,058,931.22 15,262,305.29 13,395,341.60 5,663,589.62 1,866,963.69 70.3 87.8
GoE27,434,580.64 27,434,580.64 17,029,457.80 10,405,122.84 10,405,122.84 62.1 62.1
Total 46,493,511.86 42,696,885.93 30,424,799.40 16,068,712.46 12,272,086.53 65.4 71.3
Usage from Budget
Source
Received
from Source
to date
Transferred to
Beneficiaries
to date
Utilized by
Beneficiaries
to date
Balance from
Received to
date
Balance from
Transferred
to date
Note: Of the Birr 19,058,931.29 received from GoF, Birr 1,672,808.39 is exchange rate gain deposited at BoPF account and not yet utilized. The utilization of this fund will be decided by RWSC
Tigray region received a total of Euro 777,418.77 (equivalent to about Birr 19,058,931.22 of
which about Birr 1.67 million is exchange rate gain) from the Finland Government until end of
Oct.10, 2014- Euro 150,021 (Birr 3.4 million) in 2004 EFY and Euro 459,206.77 (Birr 11.2
million) in 2005 EFY and Euro 168,161 at the beginning of first quarter of 2007 EFY. In total,
the region received about Birr 46.50 million from the two sources for the implementation of
COWASH project in the region - Birr 19.06 million from GoF and Birr 27.43 million from GoE.
Much of this amount has been transferred to beneficiaries of the project. Until end of the
reporting period (Oct.10, 2014), 65.4 % of the amount received (70.3 % of the GoF and 62.1
% of the GoE) or 71.3 % of the transferred (87.9 % of GoF and 62.1% of GoE) has been
utilized for investment (construction of water supply schemes and institutional latrines),
(physical and human) capacity building and covering the operational costs of the project.
6.2.3 Financial Performance of SNNP Region
The funding arrangement in SNNPR is governed by the funding agreement signed between the
Bureau of Finance and Economic Development of Southern Nations Nationalities and Peoples’
Regional State and Embassy of Finland. All the investment, some operational costs and all the
physical capacity building of the new woredas and zones and are covered by the SNNPR while
the (human and physical) capacity building fund for the old woredas, zones and regional sector
offices and all the human capacity building funds for the new woredas and zones is contributed
from the Finland Government. The investment and capacity building funds are being channeled
in different ways. All the investment funds from the regional government are being channeled
to the communities through Omo Microfinance Institute (OMFI) with a commission of 3% while
the capacity building fund from the regional state and Finnish Government has been channeled
through the government financial structure.
Total funds received from sources (GoE & GoF) and transferred to and utilized by sector offices
until end of the reporting period in SNNPR are indicated in Table 13 below.
31
Table 13: Funds received, transferred & utilized in SNNPR until end of 10 Oct. 2014
Received
(%)
Transferred
(%)
GoF16,084,498.38 15,076,691.26 11,610,201.50 4,474,296.88 3,466,489.76 72.2 77.0
GoE19,073,780.00 15,033,415.14 10,491,126.94 8,582,653.06 4,542,288.20 55.0 69.8
Total 35,158,278.38 30,110,106.40 22,101,328.44 13,056,949.94 8,008,777.96 62.9 73.4
Usage from Budget
Source
Received from
Source to date
Transferred to
Beneficiaries
to date
Utilized by
Beneficiaries to
date
Balance from
Received to
date
Balance from
Transferred to
date
Note: Of the Birr 16,084,498.38 received from GoF, Birr 1,007,802.12 is exchange rate gain deposited at BoFED account and not yet utilized. The utilization of this fund will be decided by RWSC and once it is
decided the fund will be included in the annual budget of 2007 EFY.
The SNNPR BoFED received a total of Euro 649,675 (equivalent to about Birr 16,084,494.38)
from the Finland Government- Euro 207,752 (Birr 4,722,037) in 2004 EFY, Euro 219,769 (Birr
5,383,519.70) in 2005 EFY and Euro 222,154 (Birr 5,978,941.68) in 2006 EFY. Until end of
Oct.10, 2014, the region received about Birr 35.16 million from the two sources for the
implementation of COWASH project in the region - Birr 16.10 million from GoF and Birr 19.10
million from GoE. Of this amount, approximately Birr 30.11 million (Birr 15.07 million from GoF
and Birr 15.03 million from GoE) or 85.6 % of the amount received has been transferred to
beneficiary offices. Until 10th Oct. 2014, 62.9 % of the amount received (72.2 % of the GoF
and 55.0 % of the GoE received) or 73.4 % of the transferred (77.0 % of GoF and 69.8 % of
GoE transferred) was utilized by beneficiary institutions in SNNP region.
6.2.4 Financial Performance of Oromia region
The funding arrangement in Oromia is governed by the funding agreement signed between the
Bureau of Finance and Economic Development of Oromia National Regional State and Embassy
of Finland. All the investment and some operational costs are covered by Oromia regional
government while all the (human and physical) capacity building fund and some operational
costs are contributed from the Finland Government. Funds are being channeled in two ways:
all the investment funds from the regional government are being channeled to the
communities through Oromo Credit and Saving Share Company (OCSSCo) with a commission
of 4% while the capacity building funds from the Finnish Government has been channeled
through the government financial structure.
The total fund received and utilized until end of the reporting period, by source, in Oromia
region is presented in Table 14.
The region has received Euro 603,267 (Birr 14,838,248.47) GoF contribution from Ministry of
Foreign Affairs (MFA) of Finland and Birr 23.71 million from the regional government. About
94.1 % of the amount received from the two sources (95.4% of the GoF and 93.3% of the
GoE) was transferred to beneficiary sector offices as per their annual plans approved by the
Regional WaSH Steering Committee (RWSC). Of the total amount of funds transferred to
beneficiary sector offices, 85.6 % (93.8 % of the GoF and 80.3 % of the GoE) has been
utilized. Until end of July 7, 2014, 80.5 % (89.5 % of the GoF and 74.9 % of the GoE) of the
amount received from the sources (GoF and GoE) has been utilized by beneficiary sector
offices including RSU.
32
Table 14: Funds received, transferred and utilized in Oromia Region until end of Oct.10, 2014
Received
(%)
Transferred
(%)
GoF 14,838,248.47 14,150,357.00 13,279,408.00 870,949.00 1,558,840.47 89.5 93.8
GoE 23,706,573.62 22,112,971.00 17,755,968.00 4,357,003.00 5,950,605.62 74.9 80.3
Total 38,544,822.09 36,263,328.00 31,035,376.00 5,227,952.00 7,509,446.09 80.5 85.6
Usage from Budget
Source
Received from
Source to date
Transferred to
Beneficiaries
to date
Utilized by
Beneficiaries
to date
Balance from
Received to
date
Balance from
Transferred
to date
Note: Of the Birr 14,838,248.47 received from GoF, Birr 1,207,005.70 is exchange rate gain.
Of this, about Birr 664,273.35 is not yet utilized.
6.2.5 Financial Performance of BSG region
Benishangul Gumuz region has received Euro 324,796 equivalent to Birr 8,332,614.38 for the
first time for the implementation of COWASH activities in the region. The fund was requested
based on a core plan prepared by COWASH FTAT in collaboration with the regional water
bureau. However, funds have not been utilized until end of the reporting period. The hiring of
the RSU staff was on progress and funds will be transferred to beneficiary offices as per the
detailed annual plan to be approved in the second quarter of the fiscal year.
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7 PROJECT COORDINATION WITH KEY STAKEHOLDERS
The scaling-up of the CMP approach at the national level requires having meetings and
discussions with different WaSH stakeholders thereby sharing the success of the CMP approach
and raising awareness and generating funds for investments. Cognizant of this fact, COWASH
has been participating in a number of meetings and discussions held during the reporting
period at the national level to promote and share experience on the CMP approach and to
attract more funds for CMP. The major meetings and/or discussions that COWASH has
participated are presented hereunder.
Water Sector Working Group (WSWG)
WSWG WRM-TC kick-off meeting was held on August 14, 2014. Besides, WSWG proposed the
5-year Capacity Building Plan for MoWIE. DAG-WTWG chair sent the plan to development
partners (DPs) for comments. The plan was commented by COWASH and several additional
proposals were incorporated in the plan.
Local Capacity Development Facility (LCDF) Meeting
COWASH participated in a meeting on the development of Local Capacity Development Facility.
It was found out that currently SNV, PANE and RiPPLE are working together in LCDF project.
The required funding for the project is covered by SNV as donor and quality control works are
being done by SNV. COWASH is mentioned as a collaborator in the LCDF project document and
hence its grassroots level service provision experience is expected to be a springboard for the
project so as to avoid duplication of efforts in service provision. PANE tried to organize a
meeting in September, but it could not be successful as the month was not convenient for
TAG.
MSF and JTR Meeting
COWASH CTA drafted the MSF 7 and JTR 9 concept paper for NWCO actions. The meeting of
development partners on MSF 7 and JTR 9 could not be made due to busy schedule of NWCO
staff. Anyhow, JTR 9 and MSF 7 are planned to be organized in November and December
2014, respectively.
MDG Achievement Celebration
The MoWIE Minister established a team to prepare MDG target celebration event. COWASH
CTA became also member of this team. The Team developed a brochure on the MDG
achievement in Ethiopia on water and sanitation and started to prepare communication
strategy and event program. Later on the MDG celebration event idea was cancelled as it was
found out that the data on the water supply access figures was not accurate and transparent
enough to conclude the achievements in a way that the results would be also comparable and
debatable at global level. This event was postponed to the last quarter of 2015.
Discussions with different national and international organizations and experts
Several unofficial discussions were held with MoWE/WSSD/NWCO/GIS directorate on
the development of OWNP and GIS-based mapping of water points
COWASH CTA took part in the Federal Micro and Small Enterprise Development Agency
debriefing meeting on Business Plan Model that was organized by the WSP on July 1, 2014.
COWASH FTAT participated in the COWASH follow-up meetings held in the Embassy of Finland.
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COWASH CTA held meeting with MetaMeta to plan the future COWASH RSU staff
training on GLOWS/WSP. Accordingly, RSU staff and some regional water bureau and
COWASH FTAT were trained on GLOWS/WSP by MetaMeta.
Several meetings were held with the Consultants who are preparing the O&M manual
and carrying out Training Impact Research
COWASH CTA conducted Planning meeting with Quest consult.
COWASH FTAT held follow-up and supervision meeting with SNNP Water Bureau Head and relevant regional COWASH stakeholders.
CMP promotion meeting with local NGO called WCDO and the NGO is willing to include CMP into their food security concept note for financiers.
COWASH CTA conducted meeting with SNV on joint projects.
COWASH FTAT held meeting with WHO consultant on WSP was held in July 2014.
Meeting conducted on July 10, 2014 with IRC on their role in WASH in Ethiopia and on CMP in particular.
COWASH CTA participated in a meeting with UNICEF on CMP development.
COWASH CTA participated in the meeting with Water.org and WaterAid on WaterCredit workshop.
COWASH FTAT participated in a meeting held on SNNP implementation at Embassy of
Finland.
COWASH Steering Committee meeting was conducted through the facilitation of
COWASH FTAT
COWASH FTAT participated in a meeting conducted with South Pole on the ‘Result
Based Financing’
A meeting was conducted on UNICEF-SNV coordination on CMP Implementation Manual
approval and finalization process
COWASH CTA participated in the Stockholm World Water Week exhibition and assisted
in erecting MoWIE stand
A meeting with M-Birr Ethiopia was held and the possibilities to use mobile payments in
COWASH was discussed
COWASH CTA met the IRC auditor Mr. Bert L.M. Van Woersen and discussed the IRC
performance in Ethiopia
COWASH CTA participated in a meeting with Oromia Water Bureau Head (Ato Motuma)
with Anu Eskonheimo on COWASH in Oromia and CTA presented Oromia progress in
the last fiscal years
A meeting was conducted with Open University (OU) on WASH Capacity Building in Ethiopia. OU
has been contracted by World Vision in WASH +project to be responsible of the capacity building
component.
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8 CHALLENGES
Like the previous fiscal year, different kinds of challenges have been faced during the reporting period. The major ones that require the
attention of National WaSH Steering Committee (NWSC) and Regional WaSH Steering Committee (RWSC) are indicated as follows.
Challenges Measures taken
Delay in preparation and approval of regional annual plans: The 2007 EFY annual plans of
COWASH in the regions were expected to be prepared before the end of 2006 EFY. However, the
plans are not still approved in the regions. The delay in the approval of the regional annual plans will
also delay the implementation of some of the federal level activities. The delay in the preparation
and approval of annual plans hampers the implementation rate and budget utilization of woredas
thereby affecting the contribution of COWASH in accelerating the GTP/UAP WASH targets.
COWASH provided technical assistance to
all the regions in the preparation of their
annual plans. Planning templates and unit
costs were prepared by COWASH FTAT and
sent to regions timely.
Delay in sending quarterly reports: Quarterly performance reports are expected from regions to
prepare project performance report at the federal level and submit to the pertinent bodies timely.
However, quarterly reports from the regions are delayed and this takes much time to prepare the
performance report of the project at the federal level. Quality of the regional reports is also a
problem that is delaying the finalization of federal level reports.
The problem persists in the reporting
quarter. COWASH FTAT has been assisting
RSUs in preparing regional reports and
providing feedback on the reports sent to
COWASH FTAT.
Lack of field vehicle: Though it was late for more than 2 years, Tigray and Oromia RSUs have got
field vehicles to provide technical assistance to the woredas and zones. However, the procurement of
SNNPR RSU car took much time and the staff could not carry out fieldworks to the woredas and
zones. Many of the woredas have no vehicle to assist WASHCOs and KWTs to carry out CMP
activities at the grassroots level.
SNNPR has paid 30% of the price of the
car but the private company could not still
submit the car. One reason raised was the
rise of price of car at the international
market. COWASH FTAT have been
discussing with regions to speed up the
procurement of the cars.
