First meeting of the Joint Programming

Committee

OP Croatia - Serbia

Beograd, 14 February 2007

Agenda

1. Welcome and opening2. Adoption of the Agenda3. Joint Programming committee (JPC) – Rules of

Procedures 4. Adoption of the JPC members5. The Drafting Team (DT) Rules of Procedures6. Adoption of the DT members7. Adoption of the time table8. Agreement on Programming area9. Next steps10.Any other business

1. JPC - Rules of Procedures

Purpose� Joint decision-making body established at the beginning of the

programming process with key role in all main phases in programming process

Membership/composition� Representatives from national authorities responsible for IPA

component II � Representatives from regional authorities from the bordering regions � Nominated members have authority to participate in decision-making

process� Every member of the JPC shall nominate his/her replacement

Observers – designated desk officer from EC is encouraged to participate meetings as well as TA representatives

Chairmanship� Representative from Croatian Ministry of sea, tourism, transport and

development (MSTTD) - nominated as chairperson of the JPC� Representative from Serbian MIER - nominated as deputy chairperson

1. JPC - Rules of Procedures

Mandate of the JPC

� Confirm members of the JPC once they are nominated by each country

� Agree on working procedures of the JPC (adoption)� Agree on the Drafting Team mandate� Communicate with EC on the elaboration and submission of

the OP� Discuss and reach agreement an all phases of OP

development� Give clear guidelines (including timetable) to the Drafting

Team� Ensure timely preparation of all phases of the OP and

relevant annexes

1. JPC - Rules of Procedures

Working procedures� JPC will meet regularly to approve steps in programme development (5 meetings envisaged)

� Two participating countries will take turns in hosting of JPC meeting

� MSTTD will ensure secretariat for the JPC� All preparatory materials for the meeting of the JPC need to be submitted to the JPC members 7 days before meeting

� Minutes from each meeting will be sent to all members of the JPC, and to the responsible Desk officer in the EC(if no comments obtained within 7 working days, the minutes will be considered accepted)

� Reach conclusion on the basis of consensus agreement of all JPC members

2. Adoption of the JPC members

Members – Republic of CroatiaMembers are nominated and authorised by respective institutions� Davor Čilić, deputy state secretary, Central Office for the

Development Strategy and Coordination (CODEF)(Replacement: Jasminka Bratulić, head of division, CODEF)

� Franka Vojnović, head of department, MSTTD(Replacement: Emina Štefičić, head of division, MSTTD)

� Jovan Ajduković, county deputy, Vukovar-Srijem county(Replacement: Zoran Vidović, head of department for international cooperation and capital investments, Vukovar -Srijem county)

� Stjepan Ribić, director of regional development agency Slavonija and Baranja, Osijek-Baranja county

(Replacement: Ivana Jurić, Osijek-Baranja county)

2. Adoption of the JPC members

Members - Republic of SerbiaMembers are nominated and authorised by respective institutions� Gordana Lazarević , assistant minister, Ministry of International Economic Relations (MIER)

� Aleksandar Popović, Standing conference of towns and municipalities� Predrag Novikov, Council of Vojvodina

3. The Drafting Team (DT)- Rules of Procedures

Purpose:� Joint technical body established by the Joint Programming

Committee at the beginning of the programming processwith its key role to prepare the document

� Mandate lasts from the beginning of the programming process until adoption of the final OP

Membership� Composed of representatives from national institutions,

technical assistance and representatives from regional authorities (4 – 6 persons)

� Drafting team leaders coordinate work of the Drafting team

3. The Drafting Team (DT)- Rules of Procedures

Main Tasks� Compile and analyse all relevant data for the elaboration of the

OP� Organise and facilitate consultative workshops with relevant

programme stakeholders� Draft text for all chapters and relevant annexes of the OP� Prepare technical documentation relating to the OP for JPC

meetings� Organise and conduct consultative processes with all relevant

institutions from the national, regional and local levels from each participating country

� Redraft texts according to the results of the various consultative processes undertaken and inputs from the JPC

� Timely preparation and submission of all relevant documents in relation to the OP under preparation (including draft OP texts) for JPC meetings

� To ensure regular communication and dissemination of information amongst all DT members

� To hold regular operational meetings

4. Adoption of the DT members

DT members – Republic of Croatia� Emina Štefičić, head of drafting team, MSTTD� Jelena Mušterić, MSTTD� Gabrijela Žalac, head of division for European Integration

Vukovar - Srijem county � Ivana Jurić, Osijek - Baranja county� George Chabrzyk, TADT members – Republic of Serbia� Mirjana Nožić, head of drafting team, MIER� Ljiljana Veljković, Direction for environment protection� Djura Krompić, Ministry of economy� Marija Šošić, Standing conference of town and

municipalities� Andrija Aleksić, Council of Vojvodina

5. Adoption of the timetable

Main phases in Programming process:

June 25, 2007.4) Ex-Ante Evaluation and Strategic Environmental Assessment

July 20, 2007.5) 1st (informal) submission of the OP to the EC

Oct 20, 2007.6) Formal submission of the OP to the EC

May 05, 2007.3) Elaboration and approval of Strategic Part (priorities, objectives and measures)

March 31, 2007.2) Description of the Programming Area, and elaboration and approval of Situation and SWOT Analysis

January 31, 2007.done

1) Establishment of joint structures for Programming (Joint Programming Committee and Drafting Team)

5. Adoption of the timetable

Feb 19, 2007.Plan for elaboration of Situation and SWOT analysis

1st Drafting Team meeting

Feb 14, 2007.In progress

�Working procedures agreed�Mandate for Drafting Team�Programming area agreed

1st JPC meeting

Jan 31, 2007done

�JPC established�DT established

Nomination of JPC and Drafting Team Members

Jan 16, 2006.done

Agreed Programming Timeframe

Bilateral meeting between Croatian and Serbian Authorities responsible for CBC

TimeframeOutputTask

5. Adoption of the timetable

Mar 31, 2007.�Approval of Situation and SWOT Analysis�Guidelines for elaboration of Strategic Part of the OP

2nd meeting of the JPC

Mar 22, 2007.Alt. Mar 20

�Joint SWOT Analysis (3rd draft)�Potential Priority Areas for JPD

DT Workshop – joint SWOT and potential priority areas

Mar 12, 2007.Alt. Mar 5

Improved Situation and SWOT Analysis draft (2nd draft)

Consultation on Situation and SWOT Analysis (with counties and Inter-ministerial working Group for CBC)

Feb 28, 2007.Alt. Feb 20

Situation and SWOT analysis drafted (1st draft)

Compilation of data and elaboration of Situation and SWOT Analysis

5. Adoption of the timetable

May 05, 2007.�Strategic part approved.�Guidelines for elaboration of the Implementing procedures part (including financial allocations).

3rd meeting of the JPC

Apr 25, 2007.2nd version of the OP Strategic part (based on received comments)

Consultation on priorities, objectives and measures

Apr 10, 2007.Strategic part of the OP drafted (1st version)

Based on the Analysis part, priorities, objectives and measures developed.

5. Adoption of the time table

Jul 10, 2007.Improved OP draftFinalisation/Improvement of the OP chapters based on Ex-Ante and SEA.

Jul 15, 2007.•Presentation and approval of the EX-Ante and SEA reports•Approval of the final OP draft

4th meeting of JPC

Jun 25, 2007.Ex-Ante and SEA ReportsEx-Ante Evaluation and Strategic Environmental Assessment

5. Adoption of the time table

Sep 20, 2007.EC CommentsCommission informal comments on the OP

Oct 10, 2007.Final OP draft Final improvement of the OP.

Oct 20, 2007.Final OP draft approved5th meeting of the JPC

Jul 20, 2007.Draft OP submitted to the EC

Informal submission of the OP to the European Commission.

5. Adoption of the time table

Formal submission of the OP to the EC – Oct 25, 2007.

6. Agreement on the programmingarea- Republic of Serbia

Adjacent county

5 068545.065Subtotal

3 268339.664County of Mačva

9

1 800205.401County of North Bačka

1

14 9901.623989Total

9 9221.078924Subtotal

3 486309.981County of Srem7

4 016553.027County of South Bačka

5

2 420215.916County of West Backa

3

Surface area (km2)

PopulationEligible county No. on the map

6. Agreement on the programming

area-Republic of Croatia

V IR O V I T I È K O - P O D RA V S KA Ž U PA N I J A

PO Ž E Š K O -S L A V O N S K A Ž U P A N I JA

O SJ E È K O - BA R A N J S K A Ž U PA N I J A

V U K O V A RS K O -

S R I J EM S K A Ž U PA N IJ AB RO D S K O - PO SA V S K A Ž U PA N I J A

12 486906.600TOTAL

5 877361.413Subtotal

2 030179.470Brod - Posavina

1 82386.904Požega - Slavonija

2.02495.039Virovitica - Podravina

Adjacent regions

6 609545.187Subtotal

4 155336.421Osijek - Baranja

2 454208.766Vukovar - Srijem

Surface Area (km2)

Population(census 2001)

Eligible county

6. Agreement on the programming area

1 800205.401County of North Bačka

1 179155.320County of Mačva (Opštine Šabac i Bogatic)

8.856722.134Subtotal

4 016553.027County of South Bačka

2 420215.916County of West Backa

3 486309.981County of Srem

25. 3872.346.245TOTAL

2 030179.470Brod - Posavina county

1 82386.904Požega - Slavonija county

2.02495.039Virovitica - Podravina county

Adjacent regions

16 5311.624.111Subtotal

4 155336.421Osijek - Baranja county

2 454208.766Vukovar - Srijem county

Surface Area (km2)PopulationEligible county

6. Agreement on the programming

area

Republic of Croatia� Vukovar-Srijem County � Osijek-Baranja County

Adjacent regions� Brod- Posavina County� Virovitica-Podravina County� Požega-Slavonija County

Republic of Serbia� County of West Backa - Sombor� County of South Backa – Novi Sad� County of Srem – Sremska MitrovicaAdjacent regions� County of North Backa� County of Mačva- partial eligibility

7. Next steps - before 2nd JPC meeting (Mar 31 2007)

Mar 22, 2007.�Joint SWOT Analysis�Potential Priority Areas for JPD

DT Workshop – joint SWOT and potential priority areas

Mar 12, 2007.Improved Situation and SWOT Analysis draft

Consultation on Situation and SWOT Analysis (with counties and Inter-ministerial working Group for CBC)

Feb 28, 2007.Situation and SWOT analysis drafted

Compilation of data and elaboration of Situation and SWOT Analysis

Feb 19, 2007.Plan for elaboration of Situation and SWOT analysis

1st Drafting Team meeting

8. AOB

Data available in CroatiaData available in Serbia