FIRST AID AT WORK POLICY AND PROCEDURE · 3.2.7 The Force has implemented the ACPO first aid...

Reference No.

P11:2010

Implementation date September 2010

Version Number 1.6

Policy/Procedure

Government Security Classification

Handling Instructions

POLICY OFFICIAL Suitable for Public Publication

PROCEDURE OFFICIAL Suitable for Public Publication

Linked documents

Reference No: Name.

P22:2004 Health and Safety Policy and Procedure

College of Policing, First Aid Learning Programme Handbook, version 2, dated 2013

PRINTED VERSIONS SHOULD NOT BE RELIED UPON. THE MOST UP TO DATE VERSION CAN BE FOUND ON SHAREPOINT IN THE FORCE DOCUMENT LIBRARY

FIRST AID AT WORK POLICY AND

PROCEDURE

GSC - Official Handling Instructions: Suitable for Public Publication

GSC - Official

Table of Contents

1 Policy Section ......................................................................................................................... 1

1.1 Statement of Intent – Aim and Rationale ......................................................................... 1

1.2 Police Mission .................................................................................................................. 1

1.3 People, Confidence and Equality ..................................................................................... 1

2 Standards ................................................................................................................................ 2

2.1 Legal Basis ...................................................................................................................... 2

2.2 Equality Impact Assessment ............................................................................................ 2

2.3 Monitoring / Feedback ..................................................................................................... 2

3 Procedure Section .................................................................................................................. 3

3.1 Introduction ...................................................................................................................... 3

3.2 General Definitions Relating to the Provision of First Aid ................................................. 3

3.3 Persons Who Have Appointed First Aid Functions/Duties In The Force .......................... 4

3.4 The Provision of First Aid ................................................................................................. 5

3.5 Force Responsibilities ...................................................................................................... 6

3.6 Training ............................................................................................................................ 7

3.7 Provision of First Aid Boxes ............................................................................................. 8

3.8 Action Required In The Event Of Having To Administer First Aid .................................... 9

3.9 Vehicles ........................................................................................................................... 9

3.10 Bike Patrols .................................................................................................................... 10

3.11 Custody Centres ............................................................................................................ 10

3.12 Automated External Defibrillators (AED) ........................................................................ 10

3.13 Appointed person First Aid Honorariums ....................................................................... 11

3.14 Oxygen cylinders (Medial, Portable, Compressed) ........................................................ 11

3.15 Promulgation of Force Arrangements ............................................................................ 12

3.16 Eye Wash Bottles........................................................................................................... 12

4 Consultation and Authorisation ............................................................................................. 13

4.1 Consultation ................................................................................................................... 13

4.2 Authorisation of this version ........................................................................................... 13


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5 Version Control ..................................................................................................................... 13

5.1 Review ........................................................................................................................... 13

5.2 Version History .............................................................................................................. 13

5.3 Related Forms ............................................................................................................... 14

5.4 Document History .......................................................................................................... 15


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1 Policy Section

1.1 Statement of Intent – Aim and Rationale 1.1.1 This policy, depending on the individual circumstances can apply to both the Chief

Constable as the employer of Police Officers and Police Staff and the Office of the Police and Crime Commissioner as the employer of staff employed by them. Where the phrase ‘’Dorset Police’’ is stipulated, this policy may apply to the Chief Constable or the Office of the Police and Crime Commissioner, or potentially both acknowledging that they are in their own right separate corporations sole and both have legal responsibilities under the Health and Safety At Work etc Act 1974.

1.1.2 Police officers have a duty to preserve life. Incumbent in that duty is to preserve life

through the ability to undertake relevant first aid in the course of their duty away from Dorset Police premises with the purpose of preserving life until more able medical assistance can be sought. The Force is obliged under the Health and Safety (First Aid) Regulations 1981 to have in place adequate arrangements for dealing with accidents that take place on Dorset Police premises which require first aid treatment. First aid is the provision of treatment to preserve life and minimise the consequences of injury until expert medical assistance is available. The aim of this document is to communicate to Dorset Police personnel and others how this duty is to be implemented.

1.2 Police Mission Our Mission for policing is: To make communities safer by upholding the law fairly and firmly; preventing crime and antisocial behaviour; keeping the peace; protecting and reassuring communities; investigating crime and bringing offenders to justice. This mission is set nationally and adopted locally by Dorset Police. Code of Ethics The Code of Ethics underpins every day policy, procedures, decision and action in policing today. The Code of Ethics is an everyday business consideration. This document has been developed with the Code of Ethics at the heart ensuring consideration of the 9 Policing principles and the 10 standards of professional behaviour. Monitoring is carried out through the Equality Impact Assessment process which has been designed to specifically include the Code of Ethics. National Decision Model The National Decision Model (NDM) is the primary decision-making model used in Dorset Police. The NDM is inherently flexible and is applied to the development and review of all policy, procedure, strategy, project, plan or guidance. Understanding, using and measuring the NDM ensures that we are able to make ethical (see Code of Ethics), proportionate and defensible decisions in relation to policy, procedure, strategy, project, plan or guidance.

1.3 People, Confidence and Equality Throughout history policing has been most effective when the community and the police work together, helping each other to reduce crime and fear of crime. Our priorities have been based on today’s risks and from what our communities have told us are areas of concern.

This document seeks to achieve the priority of increasing the public satisfaction in the delivery of policing in Dorset.


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This document also recognises that some people will be part of many communities defined by different characteristics. It is probable that all people share common needs and expectations whilst at the same time everyone is different. Consultation and engagement has identified a common need and expectation for communities in Dorset to be:-

Listened to

Have their needs understood

Have their expectations met where possible

Be kept informed

2 Standards

2.1 Legal Basis The Health and Safety at Work Act 1974 places a general duty on employers to ensure so far as is reasonably practicable, the health, safety and welfare of employees whilst in the course of work and other persons who could be affected by the employer’s undertaking.

The Health and Safety (First Aid) Regulations 1981 sets out the essential aspects of first aid that employers have to address. Employers are required to have in place four main requirements; equipment and facilities as are adequate and appropriate in the circumstances for enabling first aid to be rendered to its employees if they are injured or become ill at work, provide a suitable number of trained first aid persons, Inform employees of the employer’s arrangements and lastly any first aid room which may be provided must be easily accessible.

2.2 Equality Impact Assessment

During the creation of this document, this business area is subject to an Equality Impact Assessment (EIA). Its aim is to establish the impact of the business area on all people and to also ensure that it complies with the requirements imposed by a range of legislation.

2.3 Monitoring / Feedback This policy will be monitored by the HR Specialist (Health & Safety), the Clinical Governance Board and the Force first aid trainers.

Feedback relating to this policy can be made in writing or by e-mail to: Robert Aiston, HR Specialist (Health and Safety) Address: Human Resources Department, Force Headquarters, Winfrith DT2 8DZ E-mail: [email protected] Telephone: 01305 223764

mailto:[email protected]


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3 Procedure Section

3.1 Introduction

Employers have a legal duty to make arrangements to ensure that their employees receive immediate attention if they are injured or taken ill at work. It does not matter if the injury or illness is caused by the work they do, what is important is that they receive immediate medical attention and that an ambulance is called in serious cases. First aid can save lives and prevent minor injuries becoming major ones. Although there is no statutory requirement to provide first aid arrangements for persons other than employees, there is a moral duty to do so.

3.2 General Definitions Relating to the Provision of First Aid

3.2.1 Definition of “First Aid” provision

In general there are six layers to the provision of first aid at work in Dorset Police. They are;

Module 1. Basic life support. Knowledge of first aid. Low risk environments. Module 2, Emergency first aider at work (EFAW)/First aid skills police public

facing staff. Module 3. First aid skills Custody. Takes place annually. Covers defibs etc. Module 4. First aid at work (FAW) Module 5, Enhanced first aid skills specific roles i.e. firearms etc. Appointed person (AP) minimum statutory requirement (No training required).

3.2.2 First aid is defined as treatment:

for the purpose of preserving life and minimising the consequences of injury and illness until help, from a medical practitioner or nurse, is obtained; or

of minor injuries which would otherwise receive no treatment or which do not

need treatment by a medical practitioner or nurse. 3.2.3 First Aider at Work (FAW) (Module 4) 3.2.4 This person will have undertaken a minimum four days (18 hours) recognised first aid

training course and be presented on successful completion of the course with a certificate demonstrating their competence.

3.2.5 The HSE state that for personnel who have demonstrated competence to the first aid

at work standard, attendance on an annual refresher course of 12 hours duration is sufficient for years 2 and 3 to remain in date. However, requalification of the original training is needed in year four to remain competent. (College of Policing, First Aid Learning Programme Handbook, version 2, 2013)

3.2.6 The three year period can be extended by approximately one month at the discretion

of the First aid trainers. If the period is extended, the individual only needs to complete the two day requalification course. Failure to attend the three year refresher training and a one month extension means that an individual will have to retake the minimum


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three day FAW course again. They will also be required to attend a mandatory 4 hour EFWA training period every year within the 3 year period to retain their skill level

3.2.7 The Force has implemented the ACPO first aid standard which exceeds the

recommended HSE first aid requirements with regard to the need to undertake annual refresher training so as to maintain their basic skills and to keep up to date with any changes.

3.2.8 Emergency First Aider at Work (EFAW)/First aid Skills Police (Module 2)

3.2.9 This person will have undertaken a one day (9hours) recognised first aid course

approved by the HSE. They will hold a valid certificate of competence. An EFAW certificate is normally valid for three years. Provided a person is able to demonstrate competence to the EFAW standard during annual refresher training of four hours, they are not required to undertake full EFAW training every third year. The three year period can be extended by approximately one month at the discretion of the First aid trainers. The purpose of undertaking a 4 hours refresher training (ACPO recommendation) every year is to maintain basic skills and to keep up to date with any changes. Failure to attend annual refresher training or to be unable to demonstrate competence during refresher training will require a person to undertake a full EFAW 9 hour course (College of Policing, First Aid Learning Programme Handbook, version 2, 2013).

3.2.10 Officers and staff do not have to attend a further initial one day EFAW course ever

again provided that they attend an annual mandatory 4 hours EFAW refresher course.

3.2.11 Absences due to leave, sickness, maternity/paternity leave etc would require the person to undertake an initial one day EFAW course.

3.3 Persons Who Have Appointed First Aid Functions/Duties In The Force

3.3.1 An Appointed First Aider is a person who has achieved a first aid at work

qualification (FAW trained), is current and has been appointed by management as the building etc appointed first aider. Their name appears on the First Aid at Work notice. They are generally only located in premises which contain more than 50 persons at work at any one time and are premises where a medium to high risk work activity is undertaken. Only appointed first aiders receive the full honorarium of £200 (2010).

3.3.2 Appointed First Aiders are responsible for ensuring that the first aid kit contained within

the building that they are located in, is checked monthly to ensure that it is not deficient of the correct items and is correctly stocked.

3.3.3 An Appointed Emergency First Aider is a person who has achieved an EFAW first

aid qualification (1 day), is current and has been appointed by management as the EFAW person for the building etc. Although EFAW is a lower standard of competency than a FAW, their provision, depending on the level of risk or as part of their job role can satisfy the requirement to provide adequate first aid provision. Their name appears on the first aid at work notice. They are normally located in low risk premises and premises where the occupation is less than 50 persons at any one time or have frequent face to face contact to members of the public e.g. station desk officers.


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3.3.4 They receive an honorarium of £1.20 per annum (2010). They are responsible for ensuring that the first aid kit contained within the building that they are located is checked monthly to ensure that it is not deficient of the correct items and correctly stocked.

3.3.5 An Appointed Person they have been appointed by management. Their function is to

take charge of the accident scene, ensure that the emergency medical services have been called and that the contents of any first aid box in their appointed area is checked monthly to ensure that it is not deficient of the correct items and that it is correctly stocked. An appointed person should have ideally completed the EFAW course but this is not essential. An appointed person’s name will appear on the first aid at work notice. Their provision is the accepted minimum when seeking to comply with the First Aid at Work Regulations. They do not receive an honorarium.

3.3.6 First Aid Trainer. Persons wishing to be a first aid trainer must undertake an initial

five day trainers’ course. This can be extended depending on the individual’s progress. They are assessed every six months by a qualified first aid trainer.

3.3.7 A pre requisite to undertaking a first aid trainers’ course is that the student must have

attained a FAW qualification. A potential student will not be accepted for training unless they have a valid FAW qualification.

3.4 The Provision of First Aid

3.4.1 The first step in implementing first aid requirements into the workplace is to make an

assessment of the first aid needs appropriate to the circumstances of each workplace. 3.4.2 This can be dependent on the following consideration; the level of risk involved

regarding the work activities undertaken on site. The following check list of factors should be considered on deciding the correct level of first aider provision:

Workplace hazards and risks;

The size of the organisation;

The organisation’s history of accidents;

The nature and distribution of the workforce;

The remoteness of the site from emergency services;

The needs of travelling, remote and lone workers;

Employees working on shared or multi-occupied sites;

Leave and periods of absence of first aiders and appointed persons;

Shift workers;

First aid provision for non-employers. 3.4.3 In the absence of a first aid trained member of staff, an appointed person shall be

nominated. This person does not need to be first aid trained, but it is desirable for them to have completed the emergency first aid course (EFAW). Their function is to take charge of the accident scene, ensure that assistance has been sought and that the contents of any first aid box in their appointed area is periodically checked to ensure that it is not deficient of items and is correctly stocked.

3.4.4 In any undertaking, the more employees there are, the greater the risk of illness or an

injury occurring at work.


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3.4.5 In low risk work environments it is considered that a ratio of one appointed first aider to

every 50 employees at work at any one time during normal working hours will be sufficient.

3.4.6 Consideration must also be given regarding the suitability of potential first aiders. It is

essential that people selected for training are reliable, with reasonable communication skills have an aptitude and ability for first aid, are likely to remain calm in a stressful and physically demanding emergency procedure and their normal duty allows them to respond immediately and rapidly to an emergency.

3.4.7 Consideration should be given to the working environment to ensure, so far as is

possible, that a first aider is ideally not placed into an area with which he/she may be unfamiliar which could affect the safety of the individual. The nature of operational police work is such that this requirement might be, on occasions, impracticable.

3.5 Force Responsibilities

3.5.1 The following managers (duty holders) are responsible for ensuring the correct

provision in their areas of responsibility, of first aid trained staff that are either, first aid at work trained, emergency first aid trained or appointed persons as appropriate and for the provision of first aid kits in their areas of responsibility.

3.5.2 Managers will need to take into consideration staff flexible working patterns to ensure

that there is adequate first aid cover during working hours. Managers must refer to Para 3.4.6. when deciding what the appropriate number of first aid trained persons etc. are required.

Transport Manager – workshops;

Lost Property store manager

Contact Services Manager;

Health and Safety Unit overall responsible for headquarters site.

Health and safety Unit oversight of all other Force premises.

3.5.3 Police Operational Managers are responsible for ensuring that operational police officers and members of the special constabulary receive the appropriate training as per their specialisation and undertake refresher training as required.

3.5.4 First aid trained staff or appointed persons, as the case may be, are responsible for

ensuring that first aid kits are checked monthly to ensure they are not deficient of items and they are in-date and kits are replenished as soon as possible. Any deficiencies are to be notified promptly to the Health and Safety Unit.

3.5.5 Where staff are located within a host Command/Department, consultation between

respective Local Managers must take place to ensure that the requirements of this policy can be best satisfied and that any potential duplication is avoided.

3.5.6 The manager who has overall primacy for the building will be responsible for ensuring

that the requirements of this policy are met after consultation has taken place with other respective business area managers.


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3.5.7 The following Force locations have been identified as requiring the following number of qualified first aid at work trained staff. They will be known as appointed first aiders:

Police Headquarters, Winfrith (1) Winfrith HQs site (4) Territorial Policing Areas (1) Stations/buildings where there are 51-200 persons employed at any one time (2) Transport and Engineering Workshops Weymouth (2)

3.5.8 All police stations not included in the above must have nominated at the very least one

appointed person. It is preferred that this person is trained to at least EFAW.

3.6 Training

3.6.1 All first aid training in Force is carried out and organised by the Organisational

Department (OD). There may be occasions when a business case will be required to support a need to use an external training provider. This training requirement may relate to the training of first aid instructors who deliver enhanced first aid training.

3.6.2 The Learning and Development Manager is responsible for ensuring the production of

first aid training guidance and procedures and that it is periodically reviewed and updated. This guidance amongst other matters is to contain the latest nationally recognised first aid training schemes for each role identified for the Police Service

3.6.3 Bids for First Aid at Work (FAW) and Emergency First Aid (EFAW) and Automated

External Defibrillator (AED) training are to be sent to Organisation Development by the relevant manager requesting the training (duty holder). Managers must only nominate individuals for training to satisfy the requirements of this policy. However, they may decide to have additional staff trained where the need for resilience is desirable to ensure that the role of ‘appointed first aider’ is always satisfied.

3.6.4 The Health and Safety Unit can be contacted where there is uncertainty as to whether

a bid for first aid training for a member of staff is justified to avoid unnecessary training 3.6.5 Courses will be arranged when there are sufficient nominees (minimum eight per

course). Staff from within the Force who are not required to satisfy a Force first aid requirement or staff from other agencies may be considered for inclusion in a course if numbers allow. When possible, courses will be undertaken near the nominee’s place of duty. Courses are presently held at; Bournemouth, HQs and Blandford but is subject to review.

3.6.6 Successful students will receive a certificate of competence which lasts three years. 3.6.7 A person will generally need to complete the full relevant course if their first aid

certificate lapses. The three year period can be extended by approximately one month at the discretion of the First aid trainers


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3.6.8 Training records must be kept in either electronic or paper form for a minimum of five years.

3.7 Provision of First Aid Boxes

3.7.1 The Force has approved the HSE Scale 3 as the standard first aid box for all buildings. 3.7.2 Boxes/kits are to contain the prescribed quantity of materials as listed within the box

and nothing else. Pills, potions etc. are not to be placed inside or alongside boxes/kits. First aid at work does not include giving tablets. The only exception to this is where Aspirin is used when giving first aid to a casualty with a suspected heart attack in accordance with current accepted first aid practice.

3.7.3 Contents of first aid boxes are to be checked monthly by either the: appointed first

aider, the emergency first aider or appointed person for that area/building. Items found missing should be replaced immediately through paragraph 6.4. Kits must be replenished as soon as practicable after use.

3.7.4 First aid boxes and individual first aid items required for replenishment should be

obtained through HQs Procurement. 3.7.5 Old style first aid boxes still in use may continue to be used provided the box is in

good condition, can hold the required number of items to HSE Scale 3 and is coloured green with a white cross and contain the words “First Aid” on the outside.

3.7.6 First aid boxes are to be positioned to a suitable wall (wall mounting bracket enclosed

in each first aid box) in all enquiry offices and suitable locations in buildings i.e. in a prominent position on each floor by a first aid notice as follows:

Headquarters Site

I. Main Administrative building reception 1 II. Located on each A10 building floor 1

III. Each appointed first aider 1 IV. PSU Hall 1 V. Training complex reception 1

VI. HQs rifle range 1 VII. Property Stores complex 1

VIII. Control Room 1 IX. Special Events Centre 1

Territorial Policing Buildings

i. Reception 1 ii. Located on each floor 1 iii. Each first aider 1 iv. Police Station Enquiry Offices 1 v. Vehicle Workshops Main office 1 vi. Custody Centres 2 (Note 1)


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3.7.7 (Note 1) (1 in medical room). In addition, each Custody Centre has a defibrillator, an emergency resuscitation kits located at key positions throughout the Centre and an emergency bag (grab bag) containing amongst other things additional first equipment

3.8 Action Required In The Event Of Having To Administer First Aid

3.8.1 A first aid survey form is to be completed on every occasion first aid is administered.

The form can be obtained via, ‘’other tools’’, ‘’Wissepedia on-line’’, ‘’first aid survey form’’.

3.8.2 A first aid treatment form is located with each emergency life support bag. The

introduction of this treatment form is to aid the health care professionals in the future continuity of care; in the assessment of further treatment and for OD training evaluation purposes. This form is to be completed when first aid has been administered by an emergency life support trained person. It does not need to be completed in cases where first aid has been administered by a first aid at work trained person.

3.8.3 Some staff will carry their own prescribed medication. If an individual needs to take

their own medication, the first aider’s role is generally limited to assisting them and contacting the emergency services. However, there may be instances (diabetics) when fellow colleagues who have been suitably trained are able to offer enhanced assistance. Managers who have staff who may require medical assistance should liaise with Organisational Development (OD) first aid trainers to seek further advice on the matter.

3.9 Vehicles

3.9.1 All Force marked vehicles are supplied with either a public service first aid kit

(unmarked vehicles) or an improved (canvas bag) first aid kit (operational vehicles). Kits in operational vehicles comprise of first aid items principally to assist in dealing with major trauma. Specific operational vehicles i.e. AFVs will carry an enhanced first aid kit.

3.9.2 It is the responsibility of the driver/person who has had cause to use the improved kit,

to ensure that it is replaced as soon as practicable after use during their shift so as to ensure that the vehicle always retains a fully serviceable first aid kit by obtaining a replacement kit from an administration hub.

3.9.3 The administration hubs at; Poole, Weymouth, Bournemouth and Ferndown (due to

close may move to Blandford) will be responsible for the administration of improved vehicle first kits. They will; hold a sufficient stock of individual spare first aid items, restock used kits as soon as they come in, ensure that there are sufficient number of sealed complete kits ready for issue and ensure fully stocked ready for issue kits are sealed. Spare readily available kits will enable the efficient replenishment of used enhanced vehicle first aid kits to take place, At least two additional sealed vehicle first aid kits are to be held on site. Exact number will depend on local demand.

3.9.4 Replacement public service first aid kits can be can be obtained through vehicle

workshops. Vehicle workshops do not hold replacement stocks of enhanced vehicle first kits


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3.9.5 Marked vehicle role specific enhanced first aid kits are to be checked by the first driver

of the day as part of daily user vehicle checks and when Sunday morning weekly checks are carried out as directed by the local supervisor to ensure that kits are fully serviceable by ensuring that the seal intact,

3.9.6 In addition to the enhanced first aid kit, the following items are also to be kept in

marked vehicles, a use once disposable emergency breathing face mask, alcohol gel, a small disposable single use sharps container, a small disposable yellow clinical waste bag, 6 non-alcoholic antiseptic wipes and a disposable pair of tweezers for picking up sharps.

3.10 Bike Patrols

3.10.1 Police Officers and police staff when deployed on bicycle duties will have either on

their person or on their bike, a public service vehicle first aid kit at all times obtained from Weymouth motor vehicle workshops.

3.11 Custody Centres

3.11.1 To assist in the care and safer detention and handling of persons in police custody an

embedded nurse is available in the 24 hour custody centres located at Bournemouth and Weymouth

3.11.2 Custody staff will be trained in Adult Basic Life Support as a prerequisite for training in

the use of the Automated External Defibrillators. The current Force Emergency First Aid training contains all the necessary elements of the recommended Adult Basic Life Support programme and is therefore acceptable.

3.11.3 Only staff currently in possession of a valid Emergency First Aid certificate may

undertake training in the use of an Automated External Defibrillator. The Emergency First Aid Certificate is valid for three years subject to refresher training from the date of examination. Holders must renew their AED certification by completing 6 hours annual refresher training before the expiry of their FAW for their AED qualification to remain valid.

3.11.4 All staff who successfully complete a course of instruction in the use of the Automated

External Defibrillator will need to ‘refresh’ their skills every 12 months.

3.12 Automated External Defibrillators (AED)

3.12.1 There are various types of AED available. The Force lead on AEDs is Organisational

Development (OD) first aid trainers. They shall be consulted before any purchase whether that be new or a replacement AED or similar piece of equipment is considered for use in Force.

3.12.2 It is important to ensure that only the most suitable equipment is purchased and

introduced.


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3.12.3 These machines as their title indicates are fully automatic, In order for them to be effective, good quality CPR must be performed whilst the AED is being brought to the casualty, but there should be no delays in attaching the defibrillator and delivering a shock if appropriate.

3.12.4 These very effective pieces of kit have been introduced in the following Force

locations: traffic vehicles, armed response vehicles, VIP units, firearms,custody and Force Control Room.

3.12.5 Consideration for their introduction must be made only after having conducted a fully

informed risk assessment. The equipment requires mandatory daily and monthly checking to ensure that it remains serviceable. Persons carrying out user checks must have received appropriate training to ensure that they are competent to undertake checks. Departments where AEDs are located are to ensure that they have suitable arrangements in place for ensuring that both daily and weekly serviceability checks are carried out on the equipment and a brief record to that effect, is retained with the piece of equipment.

3.12.6 Where managers have AEDs within their area of responsibility, they are to ensure and

to make arrangements for each machine to be annually checked by a first aid trainer from OD. This annual check can incorporate important software updates.

3.12.7 AEDs do not require routine servicing. But do require that the battery be changed

generally every three years. Batteries can last longer dependant on their use, but in any case, they will give an audible warning and a visual warning light will illuminate to indicate that the battery power is low and will therefore need replacing. The equipment still remains serviceable when the battery power is low. However, arrangements must be made immediately to replace a low battery. Replacement batteries can be purchased through normal ordering arrangements without recourse to the first aid trainers in OD.

3.13 Appointed person First Aid Honorariums

3.13.1 The organisation has agreed to pay those persons who have been nominated as an

‘’appointed first aider at work ’’ by management a yearly honorarium of £200 per annum to undertake this function.

3.14 Oxygen cylinders (Medial, Portable, Compressed)

3.14.1 All the emergency services in Dorset use the same size of portable oxygen cylinder.

Filled cylinders have a shelf life of 36 months. After which they must be replaced. Compressed oxygen will strongly support and intensify combustion. Oil and grease must not come into contact with cylinders. In the event of fire, remove the cylinder if it is safe to do so, if not safe, cool the cylinder with water from a protected position and inform the fire service immediately on their arrival.

3.14.2 Managers who have oxygen cylinders in use in their areas of responsibility are to

ensure that they have in place suitable arrangements for ensuring that they are managed i.e. a compressed gas warning signage is displayed; they are checked daily to ensure that they are serviceable; stored horizontal; stored undercover; not leaking;


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not placed/stored adjacent to a combustible/heat source or in direct sunlight and replaced at the appropriate intervals.

3.14.3 Oxygen cylinders can be extremely hazardous if exposed to fire. Any vehicle carrying

an oxygen cylinder must display a safety pictorial warning sign on the rear window to warn others in the event of an emergency that the vehicle contains a compressed gas cylinder. The type of sign to be displayed is a diamond warning sign measuring 100x100 mm which complies with the ADR/CDG regulations for class 2 compressed gases. The size of the cylinder which Dorset Police carry and use, exempts them having to comply with the aforementioned regulations, however, displaying a warning sign is very desirable e.g. attending fire service. Cylinders can explode if subject to extremely high temperatures (if involved in a fire).

3.14.4 Drivers of vehicles carrying oxygen cylinders are to ensure that; any cylinder is

securely stored and easily accessible when being transported in a vehicle to prevent it becoming a missile in the event of an accident, not leaking and the valve closed. Cylinders can explode if subject to extremely high temperatures (if involved in a fire).

3.15 Promulgation of Force Arrangements

3.15.1 “First Aid” notices are to be prominently displayed throughout buildings clearly showing

the names of either the nominated ‘ appointed first aider/s’, the ‘emergency first aider/s’ or the nominated ‘appointed person/s’ for the building. Notices are not to be placed on notice boards, in toilets or kitchens. As they can be easily unintentionally covered up.

3.15.2 They should ideally be placed on separate floors and in areas of high pedestrian use

but not such that they impede pedestrian traffic and displayed in a frame mounted on the wall at a height which the average person can comfortably read. The first aid box and first aid notice must be located immediately adjacent to each other.

3.15.3 Notices can be obtained through the Health and Safety Unit. 3.15.4 Managers will have to personally advise and show those persons who are sight

impaired of the whereabouts of the nearest first aid kit to their place of work.

3.16 Eye Wash Bottles

3.16.1 Eye wash bottles will only need to be provided where mains fresh running tap water is

not readily available and where it has been assessed foreseeable that a member of staff could potentially suffer injury to the eye(s) from a particular work activity, for example using hazardous chemicals/public order event. In these circumstances, sterile water or sterile normal saline sealed disposable bottles should be provided. Used bottles are to be discarded once the seal has been broken through use. Partly used bottles are not to be retained. Replacement bottles can be obtained through HQs Procurement.

Eye wash sachets are located with vehicle first aid kits for use when administering aftercare to PARVA-exposed persons. Replacements can be obtained through vehicle workshops.


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4 Consultation and Authorisation

4.1 Consultation

Version No: Name Signature Date

Police & Crime Commissioner

Police Federation

Superintendents Association

UNISON

Other Relevant Partners (if applicable)

4.2 Authorisation of this version

Version No: 1.7 Name Signature Date

Prepared:

Quality assured:

Authorised:

Approved:

5 Version Control

5.1 Review

Date of next scheduled review Date:

5.2 Version History

Version Date Reason for Change Created / Amended by

1.0 Sept 2010 Initial Document Mr. R. Aiston

1.1 May 2013 Document reviewed to take into account; the pending introduction of the reviewed First Aid at Work Regulations, the introduction of a first aid treatment form, the introduction of improved first aid kit for marked vehicles, Force restructure arrangements. Expanded guidance on oxygen cylinders and minor grammatical

Mr. R. Aiston


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corrections.

1.2 Feb 2014 Document reviewed to reflect the 2nd stage transfer arrangements.

Mr. R Aiston

1.3

14/11/14 The policy has been reviewed in preparation for NICHE implementation (April 2015), no changes necessary

Policy Co-ordinator (6362)

1.4 3/6/15 Paragraph 3.2.4 inclusion of requirement to undertake 4 hour EFAW refresher training. Para 3.3.5 inclusion of requirement to have recognised training qualification. Para 3.6.1 removal of HSE accreditation requirement. Para 3.6.4 inclusion of ELS. Para 3.8.1 inclusion of PRF requirement. Para 3.9.3 procedures revised to include Administration hub involvement. Para 3.2.1 greater clarity on first aid training. Paras 3.2.5 & 3.2.9 clarification on training requirements.

Mr. R Aiston

1.5 4/7/2016 The following paragraph changes have taken place; 1.1.2 remove reference to authority, 2.1 removal of second paragraph, 3.5.2 reworded and revised, 3.5.7 revised location requirements of appointed first aiders, 3.6.4 reworded,3.7.4 delete Procurement Department, 3.12.4 add Force Control Room 3.15.3 delete Procurement Department add health and Safety Unit.

Mr. R Aiston

1.6 16/08/2017 Document placed onto revised policy template

Policy Coordinator (6177)

5.3 Related Forms

Force Ref. No. Title / Name Version No.

Review Date


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5.4 Document History

Present Portfolio Holder Director of Human Resources

Present Document Owner HR Specialist (Health & Safety)

Present Owning Department Human Resources

Details only required for version 1.0 and any major amendment ie 2.0 or 3.0:

Name of Board: HR Executive Board

Date Approved: 7 April 2011 (Version 1)

Chief Officer Approving: G Smith

(Template version August 2017)

FIRST AID AT WORK POLICY AND PROCEDURE · 3.2.7 The Force has implemented the ACPO first aid...

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Transcript of FIRST AID AT WORK POLICY AND PROCEDURE · 3.2.7 The Force has implemented the ACPO first aid...