CSC – Finnish research, education and public administration ICT knowledge centre

Finnish Research Information Hub and Nordic collaboration

Hanna-Mari Puuska, CSC – IT Center for Science, Finland

Contents of the presentation

1. Background: Publication data collection in Finland

2. VIRTA Publication Information Service

3. The Finnish Research Information Hub 2020

4. Towards a Nordic research information infrastructure?

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Background: Publication Data Collection in Finland

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• Ministry of Education and Culture has collected bibliographic information on publicationsannually from

• 14 universities and 5 university hospital districts (since 2011)

• 23 universities of applied sciences (since 2012)

• 12 state research institutes (gradually since 2014)

• Each organization has its own CRIS system

• Pure, Converis or SoleCRIS

• JUSTUS Publication Information Reporting Service for small organizationswww.justus.csc.fi

• In total, ~50 000 publications per year

= books, journal articles, conference papers, non-scholarly publications

• The data are publicly available

• Statistical data: www.vipunen.fi

• Bibliographic data: www.juuli.fi

Background: Publication data collection in Finland

JUULI publication portal (www.juuli.fi)

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Vipunen statistical portal (www.vipunen.fi)

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Finnish Publication Forumwww.julkaisufoorumi.fi

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• Used for publication channel rankings as part of universities’ funding model• The ranking is based on journals, series and publishers evaluated by national scholarly panels in

• Integrated with other relevant databases (e.g. ISSN, DOAJ and ERIH)

• Contains structural data on ~30 000 journals and series, conference proceedings and book publishers

• Includes information on type (scholarly/non-scholarly), open access policy, peer-review practice, scientific fields, internationality etc…

Publication Forum levels• Level 1 = BASIC scientific publication channels (80 % of world publication volume)• Level 2 = LEADING scientific publication channels (15 %)• Level 3 = TOP journals and series (5 %)• Level 0 = Other identified publication channels

Finnish Publication Forumwww.julkaisufoorumi.fi

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Example: publication channels in “forestry”

13 % of universities’ core funding (~200 mill. eur) is allocated via publication points:

Publications in the performace-based funding model of universities

Publication type Level 3: TOP

Level 2: LEADING

Level 1: BASIC

Level 0:other

Peer-reviewed monograph (C1) 16 12 4 0.4

Peer-reviewed article in journal (A1-2) 4 3 1 0.1

Peer-reviewed article in book (A3) 4 3 1 0.1

Peer-reviewed article in proceedings (A4) 4 3 1 0.1

Peer-reviewed edited work (C2) 4 3 1 0.1

Not-peer-reviewed monographs 0.4

Not-peer-reviewed articles 0.1

New funding model from 2021 onwards: Open Access publications will be weighted by 1.2

VIRTA Publication Information Service

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VIRTA Publication Information Service

o Implemented in 2016

o The Finnish research organizations use VIRTA Publication Information Service to

store a copy of publication information in their institutional CRISes or other

publication databases

o VIRTA is a data warehouse, ”a data hub”, making publication information usable

for other services

o E. g. Publication information automatically to research funding reporting

o Implementation in Academy of Finland’s online service in 2017

o The goal is to extend the concept to other services where researchers need to input data on their publications, such as research data services, research infrastructure services11

VIRTA Publication Information Service in a nutshell

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Data sources Master data in local CRISes or publication databases of HEIs, university hospitals,state research institutes

Data transfer From organizations via a secure and certified connection by using SFTP protocoland SSH authentication keys.

Data contents The data must include required fields and fulfil certain technical criteria according to VIRTA XML schema (mandatory fields, correct form of ISSN etc.)

Updates Updates automatically from local CRISes to VIRTA e.g. once a day. The frequency depends on the organizations, minimum being once a year.

Temporalcoverage

All data from previous years to present can be transferred. Statistics compiled once a year.

Data validation Duplicates, faults, inter-organizational co-publications and Publication forumsidentified automatically and real time.

Data use and availability

All metadata are published real time in JUULI portal: www.juuli.fi . The data can be used in various systems and services via REST API and OAI-PMH.

Implementation of VIRTA Publication Information Service in Academy of Finland’s online service from 2017

© ACADEMY OF FINLAND 2018 | 13

Reporter makes a search from VIRTA Publication Information Service by Name of author, selects relevant publications from the searchresult and clicks Move to form button

© ACADEMY OF FINLAND 2018 | 14

Selected publications are shown on the report form

© ACADEMY OF FINLAND 2018 | 15

Finnish Research Information Hub 2020:

”The Ministry of Education and Culture has set a goal, that in 2020 all information regarding all scientific research made in

Finland will be easily accessible for various purposes.

Information filled in one system will be automatically translated to other systems, and the administrative workload

will be alleviated. ”

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PUBLICATIONSInstitutionalCRISes

VIRTA Publication Information Service

Publication information from 54 Higher education institutions and state research institutes. Metadata: www.juuli.fi and statistics: www.vipunen.fi

FACILITIES

InstitutionalCRISes

Infrastructureservices

Finnish Research Infrastructures

The infrastructures database compiles metadata on national andinstitutional research facilities, equipment, materials and services.Currently at piloting stage. https://avaa.tdata.fi/web/infrat

RESEARCH PROJECTSFunding

organizations

Fairdata services for research data

Finnish Fairdata Services include a preservation service (IDA), ametadata input service (Qvain) and a research data finder (Etsin).www.fairdata.fi

RESEARCH DATA

InstitutionalCRISes

Data repositories

National Research Funding Database

The database aims to gather all information related to research funding process. The information will be harvested from the funders’ registers.Funders will join during 2019. https://wiki.eduuni.fi/display/CSCTTV/National+Research+Funding+Database

Current situation in Finland: national databases as silos

RESEARCH INFORMATION HUB 2020

Connected metadata for publications, researchdata and other research activities, research

infrastructures, funding, researchers and organizations

INTEROPERABILITY OF SERVICES”Services have up-to-date information available”

INFORMATION RETRIEVAL”Overview for research in Finland”

INFORMATION USERS”Open access to public information”

Research.fi portal will provide a comprehensive picture of the research being conducted in Finland.

Search criteria can be specified in, for example, field of science, thematic areas, ongoing projects or

experts.

STATISTICS AND VISUALIZATION Up-to-date facts and figures aboutresearch

NEW APPLICATIONS

Open information to be utilized in new applications supporting theresearchers work. Eg. CV-tools

INFORMATION PROVIDERS”Once the information has been input it can be utilizedin several systems’’

UNIVERSITIES

UNIV. OF APPLIED SCIENCES

RESEARCH INSTITUTIONS

FUNDERS

PUBLISHERS

INFRASTRUCTURES

REPOSITORIES

ORCID

Metadata used and enriched in national

and local systems (e.g. funders).

www.research.fi

Information elements in the Research Information Hub – targetedschedule

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2019 2020

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Publications (VIRTA)

Funding decisions (from funders)

Research infrastructures

Research data

Researchers

Other research activities

Planning and piloting

Implementation Information available in web portal and API

Towards a Nordic research information infrastructure?

Earlier Nordic collaboration in Research Information Management

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Bibliometric reports

NordForsk has funded development of research

performance indicators and analyses in the framework of

the Noria-net. The network has produced three reports (2011, 2014,

and 2017) based on Web of Science (WoS) to measure

and compare research in the Nordic countries.

The Nordic List

The Nordic countries have shared experiences,

harmonized the national publication channel lists, and implemented the Nordic list,

an integrated register for publication channels. The

project was funded by NordForsk and The

Presidency of the Nordic Council between 2016-2018.

Integration of nationalpublication data

Norway, Finland, Belgium(Flanders) and Spain implemented a pilot

project in the frameworkof EU Cost Action

ENRESSH network. Thepilot demonstrated theuse of the Finnish VIRTA system as a solution for

integrating nationalpublication databases

Next steps

•Collaboration will continue in the framework of both ENRESSH and Nordic

countries

•Cooperation to be strengthened also with other initiatives that aim at the

integration of publication metadata at European level (e.g. OpenAIRE, EuroCRIS)

•Nordic meeting in Finland in May 2018:

oThe stakeholders of national CRIS systems decided to continue the collaboration in terms of publication databases, publication channels lists and comparative bibliometric analyses

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NordRIS project proposal

A funding proposal sent to NordForsk,

November 2018:

Nordic Research Information

System (NordRIS)

Integrated data and analysis on

publications to support responsible

research evaluation, statistics and

science policy in the Nordic countries.

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Denmark •SFU – Danish Agency for Science and Higher Education, Ministry for Higher

Education and Science

Finland •TSV – Federation of Finnish Learned Societies

•OKM – Ministry of Education and Culture

•CSC – IT Center for Science

Iceland •RANNIS – The Icelandic Centre for Research

Norway •NSD – Norwegian Centre for Research Data

•UHR – Universities Norway

•Unit (Cristin) - to be confirmed

•NIFU - Nordic Institute for Studies in Innovation, Research and Education

Sweden •VR – The Swedish Research Council

•KB – The National Library of Sweden

Europe •ENRESSH - European Network for the Research Evaluation in Social

Sciences and Humanities

•DOAJ - Directory of Open Access Journals

Stakeholders:

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Aims of the NordRIS project

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Announcement

The next euroCRIS Membership Meeting will be held at CSC in

Espoo/Helsinki, May 27-29, 2019

"Taking steps towards international CRIS systems"

https://www.eurocris.org/

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Announcement

The next euroCRIS Membership Meeting will be held at

CSC in Espoo/Helsinki, May 27-29, 2019

"Taking steps towards international CRIS systems"

https://www.eurocris.org/

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Hanna-Mari Puuska

Development Manager

hanna-mari.puuska@csc.fi

+358 50 3818 568

Thank you!