FINNEY COUNTY ADMINISTRATIVE CENTEROctober 18, 2021 | 8:30 AM

CALL TOORDER CHAIRMAN DAVE JONES 8:30 AM

Pledge of Allegiance to the Flag and Invocation

Chair Comments

Consent Agenda

Approval of Minutes from the 10/04/2021 Regular SessionApproval of Accounts Payable to include Payroll of 10/15/2021 in the amount of $259,438.18invoices of 10/18/2021 in the amount of $761,871.03 for a total of $1,021,309.21

Approval of Agenda

Public Comment

Business Items

Discussion | County Survey Reviewer

Roof Sealing Bids | County AttorneyBuilding

Rex Harrison

County Administrator Report

County Administrator ReportCounty Counselor ReportDepartment Monthly Reports

County Commissioner Reports

Commissioner Reports

Executive Session

Executive Session - Legal ConsultationExecutive Session - Legal Consultation

Adjournment

Next Commission Meetings - November 1, November 8, and November 15

MEMORANDUMTO: County CommissionTHRU: Dori J. Munyan, County ClerkFROM: Dori J. Munyan DATE: October 18, 2021RE: Approval of Minutes from the 10/04/2021 Regular Session

DISCUSSION:Approval of Minutes

10/04/2021 Regular Session

RECOMMENDATION:Approve Minutes as presented.

MEMORANDUMTO: County CommissionTHRU: Dori J. Munyan, County ClerkFROM: Gaby Cruz DATE: October 18, 2021RE: Approval of Accounts Payable to include Payroll of 10/15/2021 in the amount of

$259,438.18 invoices of 10/18/2021 in the amount of $761,871.03 for a total of$1,021,309.21

DISCUSSION:Approval of Accounts Payable to include Payroll of 10/15/2021 in the amount of $259,438.18invoices of 10/18/2021 in the amount of $761,871.03 for a total of $1,021,309.21

BACKGROUND:

RECOMMENDATION:Approve Accounts Payable as presented.

MEMORANDUMTO: County CommissionTHRU: Dori J. Munyan, County ClerkFROM: Trent Maxwell, Neighborhood Development Services DATE: October 18, 2021RE: Discussion | County Survey Reviewer

DISCUSSION:The Governing Body will discuss the current County Survey Reviewer appointment. Dave Matthews has expressed his interest in being the County Survey Reviewer and keepingKevin Knoll as his deputy until his license expires at the end of March 2023. A letter from Mr. Matthews is attached. Neighborhood Development Services staff as well as Finney County GIS and Appraiser staff willbe present to participate in the discussion as needed.

BACKGROUND:July 2021, the Board of County Commissioners discussed how the review process was going forthe County Survey Reviewer. During the discussion there were surveyors that had issues with theCounty Survey Reviewer and surveyors that did not have issues. During the discussion, the Boardof County Commissioners discussed the idea of opting out of the County Survey Reviewer, staffwould not recommend this option as Neighborhood & Development Services does not have theresources or capability to perform these duties a County Survey Review would.

RECOMMENDATION:No action is required; however, the Governing Body may choose to take action in the matter.

ATTACHMENTS:DescriptionKSA 58-2005 - Review RequirementsMatthews Letter

11/22/2019

1/1

58-2005. Review of survey plats; requirements; procedure; costs; recording of plat, when;waiver. (a) Before a subdivision plat, or survey plat required to be recorded pursuant to K.S.A. 2019 Supp.19-1434, and amendments thereto, can be recorded, it shall be reviewed by the county surveyor or a landsurveyor designated by the county. The county shall be responsible for the enforcement of this act. Thecounty surveyor or other land surveyor designated by the county shall certify that such plat meets all therequirements of this act.

(b) (1) The survey plat shall be reviewed for: (A) Closure of the exterior boundary; (B)monumentation of the exterior boundary and United States public land survey corners; (C) legaldescription; and (D) compliance with K.S.A. 58-2011, and amendments thereto.

(2) A townhouse plat shall be reviewed in accordance with paragraph (1), and shall also be reviewedfor compliance with K.S.A. 58-3707, and amendments thereto.

(3) A condominium plat shall be reviewed in accordance with paragraph (1), and shall also bereviewed for compliance with K.S.A. 58-3115, and amendments thereto.

(4) The board of county commissioners may, by resolution, adopt additional review requirements,including, but not limited to, review of proposed new tracts for compliance with zoning ordinances andregulations.

(c) Costs for the plat review and approval may be charged to the applicant for plat approval. All costscharged pursuant to this section shall be based on actual costs of the review and approval as approved bythe board of county commissioners. There shall be no charge to the applicant for the completion of adeficiency correction verification. If new deficiencies are identified on an amended plat, and were notpresent on the initial plat, then the cost of the additional review may be charged to the applicant, provided,such charge does not exceed the charge for the initial review.

(d) If a survey plat is required to be reviewed, the register of deeds for such county may:(1) Accept a survey plat for recordation only after the county surveyor, or such surveyor's designee,

signs the face of the plat; or(2) accept the survey plat, filing fee and review fee prior to review, then deliver the plat along with the

review fee to the county surveyor or such surveyor's designee. The county surveyor, or such surveyor'sdesignee, shall return the plat to the register of deeds, or to the submitting land surveyor, if necessary, uponcompletion of the review.

(e) The county surveyor, or such surveyor's designee, shall complete any initial plat review anddeliver such plat to the submitting land surveyor or the register of deeds, as the case may be, no later thaneight business days after such plat was submitted for review. During the initial review of a plat, the countysurveyor, or such surveyor's designee, shall identify deficiencies related to those items described insubsection (b), if applicable. The county surveyor, or such surveyor's designee, shall complete anyamended plat review and deliver such amended plat and the deficiency correction verification to thesubmitting land surveyor or the register of deeds, as the case may be, no later than three business daysafter such amended plat was submitted for review.

(f) Except for subdivision plats, townhouse plats and condominium plats, the board of countycommissioners may, by resolution, waive the requirement for review of survey plats prior to recordingwith the register of deeds.

History: L. 1967, ch. 309, § 5; L. 1999, ch. 27, § 2; L. 2001, ch. 153, § 1; L. 2011, ch. 49, § 22; July1.

David Matthews

12020 W Ridgepoint Ct

Wichita, KS 67235

620-640-6266

October 12, 2021

Finney County Commission

I would like to continue doing survey reviews for Finney County until I until my license expires

at the end of March, 2023.

I know Ken Parks does not like the review law and would like to see it repealed, but since I have

started reviewing surveys I have found to many errors on plats (including on Parks surveys) to

think this is a good idea.

Parks also would like you to allow any licensed surveyor to review his plats. I think this is also a

bad idea, as it leads to conflicts of interest and “good old boy” situations.

I would also like to keep Kevin Noll as my backup reviewer. This has worked well if I’m out of

town or unavailable.

Sincerely

Dave Matthews

MEMORANDUMTO: County CommissionTHRU: FROM: Rex Harrison, Building and Grounds Director DATE: October 18, 2021RE: Roof Sealing Bids | County Attorney Building

DISCUSSION:The Governing Body is asked to consider roof sealing bids for the County Attorney's buildinglocated at 409 N. 9th Street. Finney County Building and Grounds published an advertisement for bids in the Garden CityTelegram on Saturday, September 25, 2021. A letter, along with an invitation to bid, andspecifications was sent to area roofing companies to include Weathercraft Companies of GardenCity, D.V. Douglass Roofing of Garden City, and Chambless Roofing of Scott City. Weathercraftand Douglass were the only respondents.

BACKGROUND:Building and Grounds staff has responded to numerous reports of leaks at the County Attorney'sbuilding. An assessment determined the source to be the roof. Resealing the roof is expected toaddress the issue.

ALTERNATIVES:1. Accept from Weathercraft Companies the bid in the amount of $17,903.73 2. Accept the bid from D.V. Douglass Roofing in the amount of $17,740.003. Do not accept either bid and direct staff to reissue a request for bids

RECOMMENDATION:Staff recommends the Governing Body accept of the low bid of $17,740.00 from D.V. DouglassRoofing

FISCAL And/Or POLICY IMPACT:Project will be funded from budgeted funds.

ATTACHMENTS:DescriptionRoof Sealing - Bids Packet

FINNEY COUNTY KANSAS

September 22 , 2021

RE: Roof Sealing Bid Finney County

Dear Sir:

BUILDING MAINTENANCE

Rex Harrison, Director rharrison@finneycounty.org

T. (620) 272-3594 C . (620) 290-67 44

This is to advise you that the enclosed "ADVERTISEMENT FOR BIDS" will appear in the Garden City Telegram on Saturday, September 25 , 2021. Bids will be received until 10:00 a.m., Monday, October 11, 2021 and then opened and read.

Also enclosed is an Invitation to Bid, Minimum Specifications and a Bid Sheet.

If you should have any questions, please contact our office.

Sincerely,

Rex Harrison Maintenance Director

yL _ _ _

Administrative Center 311 N. 9th St. I PO Box M

www.finneycounty.org Garden City, Kansas 67846

Collaboration I Customer Service I Integrity I Resourcefulness I Stewardship

r.■

·= FINNEY COUNTY KANSAS

BID NOTICE

INVITATION TO BID

BUILDING MAINTENANCE

Rex Harrison, Director rhanison@finneycounty.org

T. (620) 272-3594 C. (620) 290-6744

This is an invitation to bid on Roof Sealing at the Finney County Attorney's Office, with specifications as shown on the attached sheet, to be purchased by Finney County. Bids will be received until 10:00 a.m., Monday, October 11, 2021 by the Finney County Maintenance Department. Bids will then be publicly opened and read. The Board reserves the right to reject any or all bids. The bid may be awarded to the bidder whose product best fits the specifications.

VARIANCE FROM SPECIFICATIONS All bids will be subject to the bidders showing their product meets the minimum

specifications as given. If any bidder is unable to meet specifications as stated, bidder will state variances on his bid sheet.

PAYMENT Finney County issues checks for payment of services and goods on the third Monday

of each month. Payment to vendor will be made only on Finney County's normal payment schedule following delivery of the unit purchased and invoice received.

BID SUBMITTAL Please submit your bid to the Finney County Building Maintenance Department, 311

N 9 th St, Garden City, Kansas 67846. The envelope is to be plainly marked "ROOF SEALING BID".

Administrative Center 311 N. 9th St. I PO Box M

www.finneycounty.org

Garden City, Kansas 67846

Collaboration I Customer Service I Integrity I Resourcefulness I Stewardship

FINNEY COUNTY KANSAS

Roof Sealing Specification

• Scrape, wash and clean entire roof thoroughly.

BUILDING MAINTENANCE

Rex Harrison, Director rharrison@finneycounty.org

T. (620) 272-3594 C . (620) 290-67 44

• Seal any roof seams with an industrial type sealant or coating. • Seal all roof caps with an industrial type sealant or caulking. • Apply an industrial base coating to roof to seal it and heat if needed. • Remove any trash and debris from roof. • Check for any leaks. • Clean the work area.

Administrative Center 311 N. 9th St. I PO Box M

www.finneycounty.org

Garden City, Kansas 67846

Collaboration I Customer Service I Integrity I Resourcefulness I Stewardship

"'eathercraft Companies Roofing, Sheet Metal & Overhead Door Contractors 807 E Fulton-PO Box 745 Garden City, Kansas 67846 Phone: (620)275-4070 Toll Free: (800) 346-2714 Fax: (620) 275-5990 RCR #13-118363

Finney County Attorney 409 N 9th St, Garden City, Ks 67846

Attent ion : Rex Harrison

Proposal to install roof coating on Finney County Attorney's office to meet owner specifications.

Specific :

1. Power wash, and clean entire roof thoroughly. 2. Sea l any roof seams with Multiple-purpose sealant. 3. Seal all roof caps with industrial type caulking. 4. Apply base roof coating. 5. Install two-layer acrylic roof coating. 6. Remove any trash and debris from the roof. 7. Check for leaks. 8. Clean the work area .

Total

Thatcher Vap

Weathercraft Roofing and Overhead Door Ce ll: 308-539-0498

: $17,903.73

~ Midwest ,, Roofing

Cont~ct_ors Association

D. V. Douglass Roofing, Inc 1215 W. Marv St. - PO Box 506 620-276-7474 Garden Citv. KS 67846

PrORQSal ehone

FINNEY COUNTY Street Job Name

311 NORTH 9TH STREEET Citv, State, and Zip Code Job Location

GARDEN CITY, KS. 67846 409 NORTH 9TH ST

Pro osal Date

OCT 11, 2021

We hereby submit specifications and estimates to: FURNISH ALL EQUIPMENT, LABOR, AND MATERIAL TO:

PLEASE SIGN AND RETURN ONE COPY OR FAX 620-276-8065

1. REMOVE ANY AND ALL DIRT DEBRIS ETC. AND HAUL AW A Y. 2. WASH ENTIRE ROOF USING A 3000 PSI PRESSURE WASHER TO REMOVE ANY REMAINING DIRT OR DEBRIS. 3. OVER A CLEAN DAY SURF ACE INST ALL A ELASTERMIC WHITE COATING AT 4 GALLON PER SQUARE IN 2-3 GALLON APPLICATIONS. NOTE 1 ST COAT WILL BE BACK ROLLED WITH A 3/4" NAP ROLLER. 4. COATING OF PARAPET WALLS AND HV AC CURBS WILL BE INCLUDED IN ESTIMATE. 5. ALL PENATRATIONS WILL BE CHECKED AND RESEALED AS NEEDED. 6. PARAPET CAP METAL JOINTS WILL BE CLEANED, RECAULKED AND REF ASTNED USING WASHERED SCREWS.

$17,740.00 TAX EXEMPT IF PROJECT EXEMPT CERTIFICATE IS PROVDIDED.

NOTES: 1. THIS WORK WILL CARRY A ill THREE YEAR WARRANTY AGAINST LEAKS DUE TO DEFECTS IN MATERIALS AND/OR WORKMANSHIP.

~ ~ hereby to furnish material and labor - complete in accordance with above specifications, for the sum of:

_________ AS SHOWN ABOVE __________ Dollars($ ________ ~

AJI material is guaranteed to be as specified. AIJ work to be completed in a workman like manner

according to standard practices. Any alterations or deviation from above speci fications involving extra cos ts will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fu lly covered by ·workmen' s Compensation lnsurance.

Authorized Signature ....!.....:~~~=-....::::::~~~~ ote: This proposal may be

withdrawn by us if not accepted within __ 30 __ Days

Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Pavrnent will be made as outlined above.

Date of Acceptance ___________ _

Signature _____________ _

Signature ______________ _

MEMORANDUMTO: County CommissionTHRU: FROM: DATE: October 18, 2021RE: County Administrator Report

DISCUSSION:County Administrator Robert Reece will discuss recent activities.

RECOMMENDATION:N/A

MEMORANDUMTO: County CommissionTHRU: FROM: DATE: October 18, 2021RE: County Counselor Report

DISCUSSION:County Counselor Linda Lobmeyer will discuss recent engagements and activities.

RECOMMENDATION:N/A

MEMORANDUMTO: County CommissionTHRU: FROM: Robert Reece, County Administrator DATE: October 18, 2021RE: Department Monthly Reports

DISCUSSION:Monthly reports as submitted by department heads.

RECOMMENDATION:N/A

ATTACHMENTS:DescriptionMonthly Department Reports

FINNEY COUNTY APPRAISERS OFFICE MONTHLY OCTOBER REPORT- 2021

Commercial, Residential, and Ag Real Estate:

• Residential, Ag and Commercial working on (146) sales and (312) building permits for October to do.

• Reviewing sales for deprecation analysis • Getting ready to start on Final Review for 2022.

Oil & Gas Field Appraiser:

• Oil and Gas is ready for tax bills to go out. • Working on apex sketches. Data entry of real estate for 2022. • Monthly bills sent for payment. • Coordinate with IT, PVD, and Orion on updates.

PP Appraiser:

• Personal property cut off from DE for tax roll 2021. • Personal Property reports being reviewed. • Answering taxpayer questions and calls daily.

GIS Cartographer:

• Making mapping changes to GIS/Ownership changes/Checking deeds/Answering Taxpayer questions on deeds etc.

• Working on non-sale deeds and checking SVQs. Cleaning up Orion parcel records and party records.

• Takes care of our address changes in Orion and coordinates with GIS for address changes on map.

• Working on land use for Ag parcels.

Field Appraiser staff:

• Working on Sales, and uploaded October sales to PVD. • Answering questions as taxpayers. • Apex 6 sketches being attached to Orion. • Data entry for 2022 changes.

Administration:

• Working on Quarterly report and queries due October 15th to PVD. • Helping train a new employee. • Attending KAC here in October. • Looking at parcels that are split by DD2.

Monthly report September 2021

Building Maintenance

• Courthouse remodel of 4th floor is completed. Winter project painting is last. • Remove and replace door at JDC where juvenile bent the door. • Working on MSDS books for County Building. • All back from covid-19 • Tracing 1 light at Courthouse with no power. • Moved more furniture for auction. • Tracked down room full of receptacles out at JDC. • Osha violations are completed. • Boiler inspection report at Public works shop shown 1 relief valve needed changed.

Complete. • Moved tv’s in the JDC from up high to middle of wall. • HVAC filters are being changed. • Filling supply requests orders from custodial staff to help maintain inventory. • Working on sneeze guards for WIC. • Lost 1 custodian, 1 has stepped up.

September 2021 Report Revenue: September Total: $10,655.00 3rd Quarter Total: $21.249.00 Year to Date: $51,272.20

Revenue Generated from Facility Rentals Month Total Revenue January $425.00 February $1,305.00 March $8,920.00 1st Quarter Totals $10,650.00 April $13,112.50 May $2,845.00 June $3,415.70 2nd Quarter Totals $19,373.20 July $4,823.00 August $5,771.00 September $10,655.00 3rd Quarter Totals $21,249.00 October November December 4th Quarter Totals $0.00

Year to Date Total $51,272.20 Event Staff:

• Set up & tear down for other events that occurred during the month • Completed Building Checks • Completed some routine Maintenance on the vehicles & Equipment • Completed the Job Description Survey • Inventoried supplies for reorder • Gathered fire extinguishers for inspection & redistributed them after inspections were completed

Coordinator • Worked with Rex on staff schedules for the month of October • Booked 5 new events for 2021 • Completed September Follow Ups for events later in the year • Confirmed a few more of the Annual Events for 2022 • Sent out the contracts for all confirmed Annual Events for 2022 • Continue to take & pick up park permits at Wildwood

o Total Revenue for September $194.00 • Check over time for Fairgrounds & Building Maintenance

• LEC Billing for August • Bank Reconciling for August • Work with Tyler on some tasks she may encounter while covering when I am gone • Consolidated the Fairgrounds Usage Policies for each building into one total facility usage policy

& sent to Robert & Linda for review for 2022 use.

Facility Usage: 19 Events Total • State/District Extension Meeting • GC Kennel Club Dog Obedience Class • 1 Quinceanera • 1 Wedding Reception • 1 Baby Shower • 1 Anniversary Reception • 1 Birthday Party • Beef Empire Day, Inc Follow Up Meeting • Kansas High School & Junior High Rodeo • BECHA Cutting Horse Competition • Friends of the NRA Banquet • All Aboard Kid’s Consignment Sale • Multiple 4-H Events: 4 Total

o Finney Flyers Monthly Meeting (9/29/21) o Happy Hustlers Monthly Meeting (9/5/21) o Wide Awake 4-H Club (9/13/21) o Beacon Boosters Monthly Meetings (9/27/21)

• Multiple Extension Events: 5 Total o 1 met twice a week all month

• Fair Board Meeting (9/8/21) • RV Guests (not with an event)

o 3 Guests Total Revenue $60.00

• Stall Guests (not with an event) o 1 Guest

Total Revenue: $15.00 Upcoming Events:

• Various 4-H Events • 2 Extension Events-1 meeting twice a week all month • Finney County Historical Society’s Annual Picnic • All Aboard Kid’s Consignment Sales • GC Kennel Club Obedience Classes-once a week all month • Johnston Auction for 2 full weeks • S.W. District FFA Dairy Contest • S.W. District FFA Advisor’s Meeting • Monster Truck Show

• Finney County Inservice Day • Gun & Knife Tradeshow • County Auction • Peddler’s Market • Girl Scout Halloween Festival • GC Optometrist Staff Retreat • Spanish Concert/Dance • Kids Magic Show (waiting on confirmation) • Southwest Boxer Club Tournament (waiting on confirmation • Semi Trunk-or-Treat

September 2021 - Monthly Department Report Staffing

The GIS Department is staffed with 2 full time employees

Projects

• Finney County GIS – Our software provider Esri is looking to do quarterly meetings with us to

see what we are doing in the GIS world. They are interested in our Drone program and want us

to talk to their software solutions team since our Drone program uses the full spectrum of Esri

software.

• Finney County GIS – With Finney County’s Communications Specialist/Project Manager leaving

we have taken over the templates for Letterheads, Business Cards, and E-mail Signatures. We

have also added running the tech for the commission meetings

• Garden City Public Utilities – Started the processes of migrating the Water Model to a new

database. Part of this migration will implement checks for lead mains that is required by the feds

for them to track and replace

• Finney County GIS – Versioning has been fully tested. We are working on training for the users

that will be the QA/QC users.

• Finney County GIS – The new GPS Base Station has been installed. We have been testing the

new GPS units by shooting Ground Control for the Aerial projects.

• Finney County GIS – The state NG911 has flown 1ft aerials for 2021 and have asked us help

quality control review the aerials. We will be receiving those sometime in Q1 of 2022.

• Finney County GIS – NG911 Q3 mandatory upload of Address Points and Road Centerlines has

been submitted and accepted.

Financial

No Financial Items to note.

Human Resources Monthly Report – September 2021

HR Department Activities / Updates o Title VI audit was completed virtually on September 2, 2021, and we are working

through deficiencies. Kelly Munyan has been named as Title VI Coordinator moving

forward.

o CPR/First Aide training will begin October 2021 for all County staff.

o Kronos project has kicked off, we will go live January 1, 2022.

o Occupational Health RFP’s have been responded to and awarded to the lowest bid.

o The job description project is still moving forward with a completion date of late October

2021 or early November 2021.

o Health Director 2nd interviews were completed September 20th. I am working through the

hiring process now.

o Public Works Director interviews will be held in October.

o Employee COVID cases and/or contact quarantines.

Family Medical Leave Act (FMLA) – Number of employees on FMLA – 26

Work Comp Reported Claims – 3 August claims; 1 employee remains on light duty accommodation from a prior injury. Current openings:

o Health Dept o Registered Nurse o Dietician o WIC Registered Nurse

o Attorney o Attorney o Legal Assistant(s)

o EMS o Reserve Members o EMT or Paramedic

o Sheriff o Jail Deputies

o Public Works o Equipment Operator I o Equipment Operator II o PW Director o PW Asst Director o Assistant Road Supervisor

o Juvenile Detention Center o Detention Officer

o Register of Deeds o Second Deputy Register of Deeds

o Corrections o ISO o JIAS o Prevention Officer

New hires, 1:

o Sheriff

o Jail Deputy

Terminations, 6 / Retirements, 4:

o Sheriff o Jail Deputy x2 o Warrants Deputy o Sheriff

o EMS o Paramedic

o Health o APRN o Billing Clerk

o Juvenile Detention o Detention Supervisor

o Public Works o Parts Clerk o Traffic Control Aide

Payroll & Benefits Payroll Periods The following numbers reflect the total payroll in the 2-week payroll cycle. September 3 - $534,296.91 September 17 - $535,036.82

Longevity*- $11,486.12 (3 employees; 5, 25, & 30 years)

*Employees receive longevity every 5 years.

Flex Medical (Unreimbursed Medical) EE Contribution YTD - $111,148.58 Distributions to YTD - $131,650.56 Flex DDC (Dependent Daycare) EE Contributions YTD - $6,345.90 Distributions YTD - $6,345.90 KPERS ER Working After Retirement (WAR) – 1 employee; YTD - $13,120.01 ER Contributions YTD - $829,901.60 EE Contributions YTD - $561,376.46 Basic Life YTD - $66,599.66 (**Moratorium began 7/1/2021**) Medical/Dental Enrollment* Employee - 81 Employee / Child – 35 Employee / Spouse - 42 Employee / Family – 92

Public Works Monthly Report 10-12-2021

SD-1 Lift Station-

Utility tech replaced one pump due to Pump Failure.

SD-2 Lift Stations -

No Problems to report this month.

SD-3 Lift Stations Towns & Towns South –

No Problems to report this month.

Traffic Control Dept.-

Sign Techs are Working on Six Mile Rd. Asphalt project doing inspections.

Road Department-

Ditch cleaning and blading was started on the Six Mile Rd. From the Sixteen Mile Rd. to K 156 on 10/12

Grading Roads in Maintenance Sections. 256 Miles

Mowing R/W Approximately 328 Miles mowing.

Screening Road sand at Bruno Pit.

Six Mile Rd.-

Asphalt contractor has completed Mill & overlay from U.S. 83 to Jennie Barker Rd.

Milling has been completed from U.S. 83 to Big Lowe Rd. & asphalt over lay is completed from U.S. 83 to ½ Mile West of Sherlock Rd. As of 10/12.

MEMORANDUMTO: County CommissionTHRU: FROM: DATE: October 18, 2021RE: Commissioner Reports

DISCUSSION:Discussion of recent engagements and activities from members of the Board:

Chairman Dave JonesCommissioner Lon PishnyCommissioner Larry JonesCommissioner William CliffordCommissioner Duane Drees

RECOMMENDATION:N/A

MEMORANDUMTO: County CommissionTHRU: Dori J. Munyan, County ClerkFROM: Robert Reece, County Administrator DATE: October 18, 2021RE: Executive Session - Legal Consultation

DISCUSSION:Executive Session for consultation with an attorney for the public body or agency which would bedeemed privileged in the attorney-client relationship pursuant to K.S.A. 75-4319(b)(4).

RECOMMENDATION:Recess into a 15 minute Executive Session for the purpose of legal consultation to include CountyAdministrator Robert Reece, County Counselor Linda Lobmeyer, and Human Resources DirectorKelly Munyan.

MEMORANDUMTO: County CommissionTHRU: Dori J. Munyan, County ClerkFROM: Robert Reece, County Administrator DATE: October 18, 2021RE: Executive Session - Legal Consultation

DISCUSSION:Executive Session for consultation with an attorney for the public body or agency which would bedeemed privileged in the attorney-client relationship pursuant to K.S.A. 75-4319(b)(4).

RECOMMENDATION:Recess into a 30 minute Executive Session for the purpose of legal consultation to include CountyAdministrator Robert Reece, County Counselor Linda Lobmeyer, and Human Resources DirectorKelly Munyan.

MEMORANDUMTO: County CommissionTHRU: Dori J. Munyan, County ClerkFROM: DATE: October 18, 2021RE: Next Commission Meetings - November 1, November 8, and November 15

DISCUSSION:Upcoming Meetings

Monday, November 1 at 8:30 AM (Regular Session)Monday, November 8 at 8:30 AM (Special Session - County Canvass)Monday, November 15 at 8:30 AM (Regular Session)

RECOMMENDATION:No action is required.