Finding savings in your collections budget during tough times
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Transcript of Finding savings in your collections budget during tough times
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Finding savings in your Finding savings in your collections budget during collections budget during tough timestough times
Presented by:
Jane Schmidt,Head, Collection ServicesRyerson University [email protected]
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Session outlineSession outlineFinding savings where you least
expect itMethods for reviewing resourcesInvolving faculty/users (and when
not to)Defending your decisionsStrategies for recovering lost
funding in the future Going back to the trough (or, how to
do this on a cyclical basis)
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Don’t panic!Don’t panic!Start early – take control of the
situation and ensure there is leadership
TRANSPARENCY!!!Gather factsStick to itBeware “robbing Peter to pay Paul”Anticipate backlash, be prepared
to respond to it
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Think big - reviewing Think big - reviewing databasesdatabasesWho is involved?
1. Liaison/collections librarians2. ER and Serials Review Committee
(or other acquisition decision making body)
3. Faculty Use judgment when involving faculty.
Don’t be alarmist – especially during initial evaluation stage.
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Reviewing databases Reviewing databases (cont.)(cont.)Review and rank all electronic
resources:◦marginal ◦important ◦essential
Over-compensate – identify more savings than you need
Create tiers Understand and explain potential
impact
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Reviewing databases Reviewing databases (cont.)(cont.)What is involved?
◦Ranking relevance to reference staff and subject liaisons
◦Reviewing usage data where available
◦Evaluate cost per download◦Determine overlap◦Evaluate availability of same/similar
information in other products
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Reviewing databasesReviewing databasesOther cost savings (that don’t
involve cancellation):◦seat reduction◦replace TOC services with RSS feeds◦internal-use resource reduction◦discovery layer services can replace
abstract and index only products
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Next up … mid-impactNext up … mid-impactSerials
◦major source of savings – approx $266K over four years!
◦print serials require significant staff time
◦review recent consortia package deals – are you still paying for this content individually?
◦don’t fear repercussions – monitor them and act accordingly
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Mid-impact (cont.)Mid-impact (cont.)Standing orders
◦warning: time consuming to review◦hidden bonus = weeding!◦weeding = savings. See:
http://www.clir.org/pubs/abstract/pub147abst.html
Memberships◦what exactly is the privilege that
comes with membership?
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Little things add upLittle things add upApproval plan tweaksAcross-the-board monograph
purchasing reductionWish lists
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Little things add up (cont.)Little things add up (cont.)bindingbook jacketsstreamline vendors (i.e. Amazon
shipping)
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Save what you can – while Save what you can – while you canyou canWhat about inflation?When robbing Peter to pay Paul
is a good thingWhat defines a base budget v. a
one time only purchase?
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Breaking the newsBreaking the newsGeneral announcements
◦Newsletters◦Website◦Blog
Group communication to whole faculty
One-to-one liaison to liaison
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Breaking the newsBreaking the newsBe honest, but firmProvide factsProvide alternatives
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AdvocacyAdvocacyFaculty associationsDemonstrate efficiency (i.e.
willing to make cuts when it makes sense)
Illustrate impactDemonstrate valueOpen Access
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Déjà vu … all over againDéjà vu … all over againAnother 3%? Again?Start from square one, and see
what you missed the first timeBe determined – not half hearted
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Remember …Remember …Ensure you got what you asked
forKeep track of what you gave up –
there will be brighter days ahead!Desperate times call for
desperate measures – nothing can’t be “undone”
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Thank you!Thank you!
Questions?