Financial Reporting Training - Office of Finance ...finance.fiu.edu/ofp/docs/Financials...
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Financial Reporting Training Office of the Controller
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Transcript of Financial Reporting Training - Office of Finance ...finance.fiu.edu/ofp/docs/Financials...
Financial Reporting Training
Office of the Controller
Agenda1. nVision Financial Reports:
• Variance Analysis• Available Budget
2. Budget Inquiries & Budget Status Report
3. Overview of some useful Queries
4. Drill down
5. Running Queries & nVision in the Reporting Database
Office of the Controller
Office of the Controller
CFO / BOT
OFP
EABM
ABMDeptID E&G : DI report
Non E&G: XA report
Fund College/Unit
Non Athletics: AS reportAthletics: AI Report
Fund Exec Area
E&G and Non E&G: AS report*
FundVA Report
Users ReportAggregate level
*A modified version of the AS showing subtotals per EA and College is being tested
Office of the Controller
Reports Inventory: Variance AnalysisThe VA Report
Office of the Controller
Variance Categories:Perm. Salaries OPS OCO OOE Total Expenses Revenue
Reports Inventory: Variance AnalysisThe AS report
Office of the Controller
Reports Inventory: Variance AnalysisThe XA report
Office of the Controller
Reports Inventory: Variance AnalysisThe DI report
Office of the Controller
Type of Report Before NowDetail Transaction Reports DT DT
Summary Reports
DI DIDOXA XAAI AI
Executive Summary
ES
AS
ECEOEEDSAS
nVision Financial Reports
Office of the Controller
Agenda - Update
1. nVision Financial Reports:• Variance Analysis• Available Budget
2. Budget Inquiries & Budget Status Report
3. Overview of some useful Queries
4. Drill down
5. Running Queries & nVision in the Reporting Database
Office of the Controller
CFO
OFP
EABM
ABMDeptID Budget Overview
Budget Status Report
Fund College/Unit
Fund Exec Area
E&G and Non E&G: DS Report
FundDS Report
Audience Report
E&G and Non E&G: DS Report
Aggregate level
Reports Inventory: Available Balance
Office of the Controller
Reports Inventory: Available BalanceDS Report
Office of the Controller
Reports Inventory: Available BalanceDS Report Budget Reconciliation
Office of the Controller
Reports Inventory: Available BalanceES Report
Reports Inventory: The DT report
Office of the Controller
Type of Report Before Now
Detail Budget status Report DI
Budget Status &Overview
(Not nVision)
Salaries Executive Summary ES ESOCO Executive Summary EC ECOPS Executive summary EO EOOOE Executive Summary EE EE
Executive Summary DS DS
Office of the Controller
1. nVision Financial Reports:• Variance Analysis• Available Budget
2. Budget Inquiries & Budget Status Report
3. Overview of some useful Queries
4. Drill down
5. Running Queries & nVision in the Reporting Database
Agenda - Update
Office of the Controller
Reports Inventory: Available BalanceBudget Status Report
Ledger Group Description
CC_DEP (Department Child) Expense budgets, expenses, encumbrances & pre-encumbrances for departments by detail budget account
CC_PRD (Department Parent)
Expense budgets, expenses, encumbrances & pre-encumbrances for departments by department
CC_REV Budgeted, collected and recognized revenues
CC_PG (Project Child) Expense budgets, expenses, encumbrances & pre-encumbrances for project by detail budget account
CC_PRP (Project Parent) Expense budgets, expenses, encumbrances & pre-encumbrances for projects by projectID
Office of the Controller
Reports Inventory: Available BalanceBudget Overview
Office of the Controller
Reports Inventory: ReconciliationBudget Overview: Drill to Activity Log
Office of the Controller
Reports Inventory: ReconciliationBudget Overview: Drill to Activity Log
Reports Inventory: Available BalanceBudget Status Report
Office of the Controller
Office of the Controller
Reports Inventory: Available BalanceBudget Status
Office of the Controller
1. nVision Financial Reports:• Variance Analysis• Available Budget
2. Budget Inquiries & Budget Status Report
3. Overview of some useful Queries
4. Drill down
5. Running Queries & nVision in the Reporting Database
Agenda - Update
Office of the Controller
Useful Queries
Query Name Description
REQUISITION_WORKFLOW_ROUTING List of employees involved in approving a requisition by Requisition ID
FIU_DEPT_APPROVERS Lookup Expense Managers 1 & 2 (Approvers) and Organizational department by deptID
FIU_GL_TRANDATA_BYDATE Detail transaction data for committed (enc & pre)/ paid expenses as well as budget by deptID
FIU_GL_DEPT_PROJ_LOOKUP Lookup Fund / PCS/ Class associated with a deptID or Org dept/Fund/Class/PCS/PCBU/Activity for a project
Office of the Controller
Agenda - Update
1. nVision Financial Reports:• Variance Analysis• Available Budget
2. Budget Inquiries & Budget Status Report
3. Overview of some useful Queries
4. Drill down
5. Running Queries & nVision in the Reporting Database
Office of the Controller
Drill DownSTEP 1 One time : Follow instructions found at
http://panthersoft.fiu.edu/faculty_downloads.html
Office of the Controller
Drill DownStep 2: Open the nVision report and select the cell you
would like to get transaction details on
Office of the Controller
Drill Down
Step 3: Call the drill down Add-in
Office of the Controller
Drill Down
Step 4: Select type of drill down
1
2
Office of the Controller
Drill DownStep 4: Pickup the report
Office of the Controller
Running Queries & nVision in the Reporting Database
DEMO
