02/25/2015

Financial Report TX-UNPSGilberto Requena

ESC 1 FNP Specialist

grequena@esc1.net

956 984-6108

ESC Region 1

Food & Nutrition Program

You understand and acknowledge that:

The training you are about to take does not cover the entire scope of the program; and that

You are responsible for knowing and understanding all handbooks, manuals, alerts, notices and guidance, as well as any other forms of communication that provide further guidance, clarification or instruction on operating the program.

What, Why, When……

New Annual Reporting Requirement in TXUNPS

Requires CE’s to submit CNP Financial data from prior fiscal year

Reports Fund Balance

Reports Revenues & Expenditures

Reports Indirect Cost

Addresses Excessive Fund Balance (if any)

Report is open from March 1st - April 1st

All CNP Activities

NSLP, Summer, At Risk

Resources needed prior completing report——

Annual Reporting Requirement in TXUNPS

Reporting prior Fiscal Year (2013-2014)

Open March 1st - April 1st

Summary General Ledger

Operating Fund Balance Indirect Cost Rate

Financial Report -- Operating Fund Balance

Opening Fund Balance (Beginning) Fiscal Year 13-14

May be obtained from Annual Financial and Compliance Report (AFRs)

Financial Data that CEs report to Texas Education Agency may be used.

Financial Report -- Revenues

2. Revenues for the reporting period

A. Program revenues (including such items as payments for reimbursable meals)

B. State reimbursements (including such items as funds provided by TEA  based on NSLP participation)

C. Federal reimbursement (including such items as reimbursement for reimbursable meals served, performance-based reimbursement, or severe need)

D. Nonprogram revenues (including such items as a la carte, catering, or adult meal payments)

Financial Report -- Revenues

2. Revenues for the reporting period

E. Interest earned (if applicable)

F. Total revenue for the reporting period (automatically calculated based on information recorded in revenue fields)

G. Percent of total revenue from program revenue (automatically calculated based on information recorded  in revenue fields)

H. Percent of total revenue from nonprogram revenue  (automatically calculated based on information recorded in revenue fields)

Financial Report -- Expenditures

3. Expenditures for the reporting period a. Program food expenditures (including food costs for

reimbursable meals) b. Nonprogram food expenditures (including such items as food

costs for a la carte, catering, or adult meals) c. Salaries (including salaries for full and part time SNP staff) d. Employee benefits (including such items as insurance or paid

sick leave) e. Purchased services (including such items as meal planning

consultants, printing contacts, or food service management company fees)

Financial Report -- Expenditures

3. Expenditures for the reporting period F. Equipment purchases (including such items as capital

purchases as well as smaller items intended for long term use) G. Supplies/miscellaneous (including such items as pots and

pans, electronics, office supplies, or signage supplies) H. Indirect cost (if applicable) I. Utilities and other J. Total expenditures for the reporting period (automatically

calculated based on information recorded in expenditure fields)

Financial Report -- Continued

4. Closing balance for the reporting period (automatically calculated based on information recorded in other fields)

5. Gain or loss for the reporting period (automatically calculated based on information recorded in other fields)

Amount of general revenue supplemental child nutrition (required if there is a loss) for the reporting period

6. a. Total Number of Operating Months

b. Three Month Average Operating Costs = (Item 3j/Item 6a)*3

Financial Report -- Continued

7.Excess balance for the reporting period (automatically calculated based on information recorded in other fields)

8.Indirect cost rate for the reporting period

9.Bad debt amount for the reporting period

TEA Object Code Structure

TEA Object Code Structure

1. Log into TX-UNPS

2. Under Applications

3. Click on Financial Report

TX-UNPS

01

TX-UNPS

Excessive Fund Balance

Maximum of three (3) months operating fund balance is allowable in NSLP

CE’s that exceed maximum, submit Plan for Reducing Food Service Fund

Balance

Address excess from reoccurring

Balance can exceed the maximum if future planned expenditures exists

Proposal must be submitted and approved by Texas Department of Agriculture

ESC may assist prior submitting to TDA

Robin Roark robin.roark@TexasAgriculture.gov

ESC Region 1 Support

1. On Site Technical Assistance

2. Financial Report TA Lab

3. ?…we are here to help you :)

Presentation Resources

http://tea.texas.gov/Finance_and_Grants/Financial_Compliance/Annual_Financial_and_Compliance_Report/

http://tea.texas.gov/Finance_and_Grants/Financial_Accountability/Financial__Accountability_System_Resource_Guide/

http://squaremeals.org

The Texas Department of Agriculture’s Food and Nutrition Division is funded by the U.S. Department of Agriculture, Food and Nutrition Service.  

The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any

public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)

 

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your

completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.

 

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).  

USDA is an equal opportunity provider and employer.

Thank You!