Financial Perspective – DQ Checks

EAS

MEWACS

STARS-FL/

SMART

Executing with Precision

Timely, Complete, & Accurate Submission of EAS IV

Data

System Access

Source Data

EAS IV Input

EAS IV Repository/MEWA

CS

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STARS-FL/SMART

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Financial DQ Checks• BUMED performs monthly data quality checks

• Workload reported w/o FTEs• Inpatient expenses reported w/o workload• Outpatient expenses reported w/o workload• Cost per Visit/Admission• Unallocated Expenses• Differences between civilian labor expenses and

obligations• Assigned FTEs associated w/ the GME/GDE Program• Assigned FTEs reported by skill types 1 and 2 by

parent MTF

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Inpatient Expenses Without Workload

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Outpatient Expenses without Workload

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Workload Without Direct Expense

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Specific Data for an MTF for a Month

MEWACS - Workload Without Direct Expense

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Direct Expense includes salary from available FTEs, but does not include expenses from cost pools.

FCC FCC Description Fiscal Month Workload Category Workload Amount Direct Expenses

ABFA INPT ORAL SURGERY 1 Dispositions 2 $0

ABFA INPT ORAL SURGERY 1 OBD 2 $0

AGHA INPT FAMILY PRACTICE NEWBORN NURSERY 1 Dispositions 4 $0

AGHA INPT FAMILY PRACTICE NEWBORN NURSERY 1 OBD 11 $0

ABFA INPT ORAL SURGERY 2 Dispositions 2 $0

ABFA INPT ORAL SURGERY 2 OBD 3 $0

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Unallocated ExpensesIntermediate Yes Total Expense $1 or Less No Sum of Total Expense Column Labels Row Labels DEAA EBBO EBCO EDBA EDCX EDCZ EDGJ EDGM0068 (NHC PATUXENT RIVER) $1,576.16

03 $1,576.16 0127 (NH OAK HARBOR) ($2,379.52)

04 ($2,379.52)07

0306 (NHC ANNAPOLIS) $28,447.35 $1,173.62 $6,534.00 01 $1,916.25 $1,173.62 0203 $8,417.43 04 $7,919.97 $6,534.00 05 $10,193.70

0457 (NDC CAMP PENDLETON) $442.00 $1,501.32 02 $221.00 $750.66 03 $110.50 $375.33 05 $110.50 $375.33

0615 (NH GUANTANAMO BAY) ($1.71) 01 ($1.71)

Grand Total ($1.71) $442.00 $1,501.32 ($2,379.52) $28,447.35 $1,173.62 $6,534.00 $1,576.16

Review the “Expense Allocated FCC Summary Report” in the local EAS prior totransmission. Find the report in the Allocation Verification section of the EAS localreports.

MEWACS Outlier– Unallocated Expenses

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Total expenses unallocated: $13,017

Percent of MTFs with expenses unallocated: 3.40%

ID Name 1 2 3 4 5 6 7 8 9 10 11 12 YTD Total0000 MTF 1  $- 5,168  $- 5,1680000 MTF 2  $ 1,576  $ 1,5760000 MTF 3  $ 1,138  $ 1,1380000 MTF 4  $ 4,274  $ 1,911  $ 1,984  $ 2,343  $ 10,5120000 MTF 5  $ 1,979  $ 1,9790000 MTF 6  $ 1,489  $ 1,4890000 MTF 7  $- 2  $- 20000 MTF 8  $ 996  $ 498  $ 1,494

Cumulative Statistics for 2010

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Unallocated Expenses Check Prior to Transmission

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Civilian Labor Expense Check

Run the Personnel DEAR filtered on SUEE 11.10 and 11.50 to verify.

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Personnel DEAR Check for Civilian Labor Expense and

Obligation Match

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Financial Pure File/DEAR Check for Non-Labor Expense and

Obligation Match

Step 1: Run the Financial Pure File, export to Excel, then sum.

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Financial Pure File/DEAR Check for Non-Labor Expense and Obligation

Match

Step 2: Run DEAR, filtered on Financial and Manual, and sum.Step 3: Copy values of Pure File and compare differences.

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Financial Pure File/DEAR Check for Non-Labor Expense and Obligation

Match

In a situation like this, it is best to re-import the financial file. You must delete the Manual adjustments from the DEAR first, and after re-import, you must also re-import the DMHRSi file.

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SMART DMHRSi Military Labor File Transmission

FY 10 Compliance

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SMART DMHRSi Military Labor File Transmission

FY 09 Compliance

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DMHRSi Mismatched JONs

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DMHRSi Mismatched JONs

• Last year at this time: $4,345,652• Beginning of FY 10: $3,506,730• As of 24 June 2010: $ 148,508

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Financial Reconciliation Compliance

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Financial Reconciliation• Reports must be complete per the Fin Recon SOP

– Correct and useful comments– Reference to DMHRSi Mismatched JONs and late

military labor file transmission to explain the entire difference• Refer to DMHRSi Mismatched JONs for the month of the labor

file– Civilian labor difference should be +/-4% for expenses

• Obligation difference may be considerably larger due to BUMED M8 direction to record a quarterly estimate in STARS/FL for fringe benefits

– Include fin audit report – Include DEAR/Pure File Analysis

Financial Reconciliation –Military Labor

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Fin Recon military labor

DMHRSi mismatched JON list

$128K of the differenceis from invalid JONs.

The remaining difference is due to late transmission of SMARTmilitary labor file.

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Depreciation ExpenseDoes the cumulative depreciation in MEPRS/EAS match the amounts providedby M84 MEPRS and DQ Program Office staff?

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• Government POC• Colleen Rees, Colleen.Rees@med.navy.mil• 202-762-3538

• CAI Team• Nicole Meyers, NMeyers@changearchitect.net• 877-897-0691 ext. 601

• Randy Van Nostrand, RandyVanNostrand@changearchitect.net• 877-897-0691 ext. 602

• Kate Burchess, KBurchess@changearchitect.net• 877-897-0691 ext 104

• Bonnie Rehbein, BRehbein@changearchitect.net• 877-897-0691 ext. 603

Points of Contact

Questions

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