FINANCIAL MANAGEMENT & BUDGET€¦ · financial management & budget budget development, management...
Transcript of FINANCIAL MANAGEMENT & BUDGET€¦ · financial management & budget budget development, management...
FINANCIAL MANAGEMENT & BUDGET
BUDGET DEVELOPMENT, MANAGEMENT &
FORECASTING
TAX RATE PREPARATION & ANALYSIS
FINANCIAL REPORTING & AUDITS
INTERNAL AUDITING
GRANTS & DONATIONS
BUSINESS
PROCUREMENT
CONTRACT MANAGEMENT
RECORDS MANAGEMENT
FLEET MANAGEMENT
RISK MANAGEMENT
FINANCIAL ACCOUNTING
FEDERAL GRANTS MANAGEMENT
PRIVATE GRANTS & DONATIONS
INTERNAL ACCOUNTS
FUNDRAISING
PAYROLL & BENEFIT MANAGEMENT
PAYROLL ADMINISTRATION
BENEFIT ADMINISTRATION
CHILD NUTRITION SERVICES
CNS MANAGEMENT & OPERATIONS
STUDENT ACCOUNT MANAGEMENT
CNS FINANCIAL ACCOUNTING
DIRECTOR OF BUSINESS
OPERATIONS
OLIVER GUMBS
BUSINESS/FINANCE
Oliver Gumbs
CHILD NUTRITION SERVICES SUPERVISOR
CHERYLE
LORD-GORDON
CHHS MANAGER
CHRISTINE LAMBERT
SC MANAGER
MARIE LEPPO-TURNER
BMS MANAGER
VERONICA KIMMEL
RSE MANAGER
LINDA
BETINS
MMS MANAGER
PATRICIA HICKMAN
MES MANAGER
CYNDI
CLENDANIEL
HOB MANAGER
DANELLE
NOWELL
RES MANAGER
TRACY
HARP
LCE MANAGER
JAMIE
ANDREWS
•# ACCOUNTS PAYABLE•# ACCOUNTS RECEIVABLE•# CURRICULUM BUY DOCUMENT PROCESSING•# CASH RECEIPTS (CR) AND INTERGOVERMENTAL VOUCHERS (IV’S) FOR LIAISON OPERATING UNITS•# PCARD VERIFICATION
FINANCIAL SECRETARY RESPONSIBILITIES
CROSS-TRAINED FUNCTIONS
•FSF COORDINATOR•INTERNAL AUDITS AND RECONCILIATIONS•AUDIT COORDINATOR•DATA SERVICE CENTER COORDINATOR•MONTHLY RECONCILIATION-STATE/LOCAL COORDINATOR•STUDENT ACCOUNT RECONCILIATION/AFFILIATED ORGANIZATION ACCOUNT COORDINATOR – QUICKBOOKS•MONTHLY REVENUE TRACKING•PAYROLL AND BENEFIT REVIEW•E –SECURITY•PCARD COORDINATOR•PAYPAMS COORDINATOR•DAILY VALIDITY DISTRIBUTION
REGINA MCGIRK
FINANCIAL SECRETARY
•LIAISON – ELEMENTARY, ELEMENTARY CURRICULUM INVOICE PROCESSING AND TECHNOLOGY•GAAP COORDINATOR•VENDOR LIAISON/SUPERUSER•PETTY CASH MANAGEMENT•INVENTORY CONTROL•ARCHIVES COORDINATOR•STUDENT ACCIDENT INSURANCE REPORTING
KATHY STREETT
FINANCIAL SECRETARY
•LIAISON –SECONDARY, SECONDARY CURRICULUM INVOICE PROCESSING, ATHLETICS AND CHILD NUTRITION, •VOCATIONAL (509) - DOCUMENT PROCESSING, RECONCILIATION AND REPORTING•EXTRA-TIME PROGRAMS (EXCLUDING FEDERAL GRANTS)•FUNDRAISER MANAGEMENT•INTERNAL ACCOUNT CERTIFICATION FORM TRACKING•FLEET DRIVER AUTHORIZATION TRACKING•DISTRICT CONTRACT TRACKING•AFFILIATED ORGANIZATION TRACKING•CITIZEN’S BUDGET OVERSIGHT COMMITTEE
REBECCA (BECKIE) McELROY
FINANCIAL SECRETARY
•LIAISON - FACILITIES, TRANSPORTATION, DISTRICT OFFICE AND SUSSEX CONSORTIUM•FEDERAL GRANTS•TIME AND EFFORT REPORTING•SPECIAL EDUCATION•DISTRICT-WIDE CURRICULUM INVOICE PROCESSING
AMANDA (MANDY) WAGNER
FINANCIAL SECRETARY
•# PAYROLL ADMINISTRATION•# BENEFIT ADMINISTRATION•# WORKER’S COMPENSATION CLAIMS PROCESSING/MONITORING•# FUNDING CHANGES AND PFA’S•# OPEN ENROLLMENT•# NEW HIRES•# TERMINATIONS/RESIGNATIONS/RETIREMENTS•# BACKUP COVERAGE FOR P&B FUNCTIONS
FINANCIAL SECRETARY RESPONSIBILITIES
CROSS-TRAINED FUNCTIONS
•PHRST COORDINATOR•PARAEDUCATORS, TEACHERS AND SPECIALISTS (500)•ADMINISTRATORS (600)•HARTFORD AND DISABILITY LIAISON• DONATED LEAVE BANK MONITORING•SALARY SCHEDULE MAINTENANCE – IN CONJUNCTION WITH THE DIRECTOR• COMBO CODE LIST MAINTENANCE•RETIREMENT PROCESSING (N – Z)
ROSA GILLESPIE
FINANCIAL SECRETARY
•CAFETERIA MANAGERS, CAFETERIA WORKERS AND SUBSTITUTES (400)•NURSES, SECRETARIES AND JROTC (600)•TRANSPORTATION STAFF (700)•COACHES AND ATHLETIC STAFF (800)•TECHNOLOGY STAFF & SUBSTITUTES (200)•FILEMAKER B/U FOR PAYROLL DATABASES•RETIREMENT PROCESSING (A – F)
CYNTHIA (CINDI) CLAVETTE
FINANCIAL SECRETARY
•PARA AND TEACHER SUBSTITUTES (50/100)•CUSTODIAL STAFF AND SUBSTITUTES (300)•NURSES & SECRETARIES SUBSTITUTES (600)•TRANSPORTATION SUBSTITUTES (700)•SUMMER SCHOOL DATABASE AND MANAGEMENT•AESOP SUBSTITUTE IMPORT TO FILEMAKER•ELECTRONIC TIMESHEET COORDINATOR•ACA REPORTING•DOCK LETTER DISTRIBUTION•RETIREMENT PROCESSING (G – M)
ABBIE LOBLEY
FINANCIAL SECRETARY
•CNS FINANCIAL & OPERATIONS MANAGEMENT•STUDENT ACCOUNT MANAGEMENT•CNS FINANCIAL ACCOUNTING•MARKETING AND COMMUNICATIONS•PERSONNEL MANAGEMENT OF ALL CNS STAFF•AESOP RECONCILIATION•RESPONSIBLE FOR THE REVIEW, DEVELOPMENT AND MANAGEMENT OF CNS RELATED PROCEDURES, AND POLICIES•REPRESENTS THE DISTRICT ON CHILD NUTRITION RELATED MATTERS (FEDERAL, STATE, LOCAL AND DISTRICT)
CHERYLE LORD-GORDON, CHILD NUTRITION SUPERVISOR
•ASSISTS WITH CNS MANAGEMENT & OPERATIONS•MARKETING, EDUCATION AND COMMUNICATIONS•REPRESENTS THE DISTRICT ON CHILD NUTRITION RELATED MATTERS•PRIMARY CNS CUSTOMER SERVICE CONTACT AND OFFICE MANAGER•ADMINISTRATIVE ASSISTANT TO THE SUPERVISOR•DATABASE AND WEBSITE MANAGEMENT•MENU PLANNING AND NUTRITION MANAGEMENT•FEDERAL COMPLIANCE MANAGEMENT•CNS PROGRAMMATIC, COMMITTEE AND TECHNOLOGY LIAISON•CNS PROGRAM AUDIT LEAD•RESPONSIBLE FOR COORDINATING ALL PROGRAM REPORTS
STACY DAVIS-SMITH, CHILD NUTRITION SPECIALIST
•CNS FINANCIAL REPORTING•CNS INTERNAL AUDIT AND RECONCILIATIONS•CNS FINANCIAL AUDIT LEAD•ACCOUNTS PAYABLE•ACCOUNTS RECEIVABLE•PAYROLL REPORTING•PCARD VERIFICATION•STUDENT ACCOUNT/PCS FINANCIAL ACCOUNTING•MEAL BENEFIT FORM PROCESSING•FEDERAL REIMBURSEMENT PROCESSING•PAYPAMS COORDINATION•PROCUREMENT AND INVENTORY MANAGEMENT
DEBBIE DUKES, FINANCIAL SECRETARY
•CHRISTINE LAMBERT – CHHS•MARIE LEPPO-TURNER – SC•VERONICA KIMMEL – BMS•LINDA BETINS – RSE•PATRICIA HICKMAN – MMS•CYNTHIA (CYNDY) CLENDANIEL – MES•DANELLE NOWELL – HOB•TRACY HARP – RES•JAMIE ANDREWS - LCE
CAFETERIA MANAGERS
•CAFETERIA OPERATIONS•CAFETERIA FINANCIAL MANAGEMENT•MENU PLANNING AND NUTRITIONAL MANAGEMENT•INVENTORY CONTROL•STAFF AND PRODUCTION MANAGEMENT
FUNCTIONS
•DIANE BETTS – STUDENT RECORD MANAGEMENT – CHHS AND SPECIAL EDUCATION
ARCHIVES
•SERVES AS LIAISONS TO STATE ARCHIVES FOR THE PROCESSING AND TRANSMITTAL OF STUDENT DOCUMENTS•SERVES AS LIAISONS TO SCHOOLS FOR DOCUMENTS MANAGED AT THE DISTRICT-LEVEL•ASSIST IN THE REVIEW OF SCHOOL RECORDS TO MEET STATE ARCHIVING REQUIREMENTS•ASSIST IN THE DEVELOPMENT AND IMPLEMENTATION OF DISTRICT DOCUMENT MANAGEMENT POLICIES AND PROCEDURES•SPECIAL PROJECTS
FUNCTIONS