Financial Awareness Workshop For Non Finance Budget Managers

Welcome

Financial Awareness TrainingFinancial Year 2012-13

National Apprenticeship ServiceBandhu Das

Introduction

“Having exhausted allother possibilities,Governments willneed to improveproductivity”

• Headline news! (Bulletin 119)

A financial management review from the Chartered Institute of Public Finance and

Accountancy (CIPFA) found the Agency to be one of the best organisations that it has

reviewed.

• Why are we all here?

• Your Expectations from the Session…

Introduction

Objectives• Finance structure and our role in supporting

NAS

• Understanding of the Wider Public Sector Finance

• Our Budgets: Delegation, Responsibility, Accountability and Reporting

• Good Financial Management and Your Role

• Day to day Finance – Admin all in One

Finance Structure

Finance StructurePaul McGuire

Executive Director Finance

Raza RaheemDirector Financial Control South

Jim MinogueDirector Accounting Services

and Contract Control

Chris GriffinDirector Provider Finance

Stephen PackhamDirector Financial Control North

Lucie BangsHead of Financial Control South

Specialist Areas See above

AdminProgramme Leadfor:

Lucie BangsHead of Financial Control South

London - 020 7904 0646


Adult Skills Budget, Joint Investment Programme, and Large Employer Outcome Pilots

Programme Leadfor:

Bryan CrossFinancial Controller

Reading - 0118 908 2130


NAS Programme and Admin (AAA11-14)

and ESF (SL and CE)

Programme Lead for:

Bandhu DasFinancial Controller

London - 020 7904 0998


Adult Safeguarded Learning, ESF (SE/

SW), OLASS, Learner Support, & National Careers

Service

Programme Leadfor:

Deana BallardManagement AccountantFareham - 01489 558504


AdminProgramme Leadfor:

Martin BoothManagement Accountant London - 0207 904 0673

Specialist Areas Employer Responsive

Adult Skills BudgetProgramme Leadfor:

Anthony JosephManagement AccountantLondon - 0207 904 0673

Specialist Areas ESF project payment reports, and TS2000.

Not applicableProgramme Leadfor:

Tracey BradfordFinance Officer

Fareham - 01489 558636

Specialist Areas

Finance Queries South mailbox,

CODA Purchase Orders, Processing of

invoices, and GPC.

Not applicableProgramme Lead for:

Gavin DempsterFinance Officer

Plymouth - 01752 754072

6/21/2012

As of 21st June 2012

Financial Control South – Programme Leads and Specialist Areas

Specialist AreasCODA Purchase

Orders, Processing of invoices, and GPC.


Pam NicholsFinance Officer

London - 0207 904 0675

Specialist Areas Comshare Budgeting and Forecasting

CEO’s officeProgramme Leadfor:

Rita PatelFinance Officer

London - 020 7904 0773

Specialist AreasFinance Queries

South mailbox, and TS2000.


Shereen SyedFinance Officer

London - 0207 904 0694

Financial Control South – Programme Leads & Specialist Areas

Our Role in Supporting NAS• Strategic

• Financial Planning, Reporting and Forecasting

• Accounting Services and Contract Control

• Operational, Training and Support

• Provider Finance

Public Finance

Public Finance• Journey of a Pound & where do we fit into the

big picture

• Facts and Figures – relevance to the Agency and NAS

• Role of Public Accounts Committee and National Audit Office

• Whole of Government: Financial Reporting Requirements

UK Plc: Budget 12-13

Total Budget break down: 2011-12 (£'000's)Agency 3,227,479NAS 1,453,258Total 4,680,737

NAS Budget break down: 2011-1216-18 Apps 768,00019+ Apps 644,000Non Participation 16,901Others 10,576Admin 13,781Total 1,453,258

Budgets

BudgetsWhat is budget?Three fundamental principles of budget management:

• Compliance - are we being compliant with rules, policies and procedures?

• Control – are we reviewing and monitoring actual expenditure against planned delivery?

• Value for money – do operational decisions reflect economic value?

How do you achieve above?How does Finance support you?

BudgetsHave you seen a copy of our latest budget book?

BudgetsAdult Skills - Participation

e.g. 16-18, 19+ Apprenticeships, Outcome Payment Pilots

Allocations, Quarterly Reviews and Payments

Non Participatione.g. Business Development Fund

Higher Apprenticeships Fund

Finance systems –CCM – what does it provide us with?CODA – what does CODA do?

BudgetsAdministration

PayBasic Pay, NI, Pension

Non-PayTravel and subsistence.Staff related: Mobile Phones, Room Hire, Catering, Staff Welfare

RechargesFacilities: Stationery, Shredding, Archiving, Tea & Coffee facilities

Learning and Development

Financial Management

Financial Management• Forecasting – who does it? Why and how often do

we do it?

• Budget Profiling – who does it? Why and how often do we do it?

• Accrual Accounting – Not when cash is paid but when delivery takes place – why is it important?

• Budget holder Reports– Monthly Management Accounts – Programme & Admin– Staff Expenses Reports– Mobile Expenses Reports– National Contracts MI

Budget Holder Reports

Budget Holder ReportsMobile Expenses Report – same as Staff Expenses Report

National Contract Report:Rail bookings – first class travel, anytime travel

Car hire – car refuelling

Hotel & conference bookings - coding

Stationery bookings – items outside core list

Admin all in One• Financial Control South – Intranet

• Finance Manual (Bookers, GPC holders, Codes)

• National Contracts (Travel, Hotels, Stationery)

• Total Facilities Management (TFM) Contract

• Paying for Goods and Services (by GPC and Invoice)

• Business Cards

• Learning and Development

• Free Meeting Facilities

• Coda Expenses Hints and Tips, TS2000

• Professional Subscriptions

• Eye Tests

• Mobile Phone Reimbursement

• Excess Travel

Summary• Have you obtained a basic understanding of the Wider

Public Sector Finance and key players in the sector?

• Are you familiar with the NAS and Agency’s 12-13 budget?

• Do you understand the basics of Good Financial Management and the role you can play?

• Are you familiar with ‘Admin-all-in-one’?

• Do you know who your Finance contacts are and where you can go for help and assistance?

Thank you and now

time for a quick Olympic Quiz!-How many medals have Team GB won?-How many athletes were in Team GB?

(please write answers at the back of your feedback form for a quick prize)

Financial Awareness Workshop For Non Finance Budget Managers

Economy & Finance

Transcript of Financial Awareness Workshop For Non Finance Budget Managers