CAPP Manual - 20505 - Accounts Receivable, Accounts Receivable
Finance Knowledge Transfer Accounts Receivable Breakout Session 2
Transcript of Finance Knowledge Transfer Accounts Receivable Breakout Session 2
![Page 1: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/1.jpg)
Finance Knowledge TransferAccounts ReceivableBreakout Session 2
![Page 2: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/2.jpg)
Ground Rules
Important Ground Rules– Sign the attendance sheet– Feel free to ask questions
Turn off your cell phones and pagers– Turn off your cell phones and pagers– No email or internet usage during class except at breaks– Have a good time!Have a good time!
2
![Page 3: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/3.jpg)
Agenda
Create Customer Invoices/Miscellaneous Accounts ReceivableReceivableGenerate Correspondence (customer statements, IDT’s and invoices))Reverse a Document
3
![Page 4: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/4.jpg)
Benefits of SCEIS SAP Accounts Receivable
Integrated system
Real-time queries and reports
Document audit trailDocument audit trail
Real-time posting
Automatic reconciliation (AR/GL)
4
![Page 5: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/5.jpg)
Account Receivable Invoice Process
![Page 6: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/6.jpg)
AR Invoice Business Process Overview
Receive Invoice Form
Create Invoice
Scan Form (if required)
Send Correspond
enceDC-020
Generate Invoice for
Correspondence
Process Accounting
Transactions
6
![Page 7: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/7.jpg)
Accounts Receivable Overview cont.SCEIS uses several standard transactions to process to a specific document type.T ti C d U D f lt t d tTransaction Code Use Defaults to document
type:FB70 – Enter Customer Invoice
Non-State accounts receivable invoices
DR (customer invoice)Invoice receivable invoices
FV75 – Enter Customer Credit Memo
Credit memo for all customers
DG (customer credit memo) or ZK (State agencies)agencies)
F-04 – Post with Clearing
Create and post deposits Blank – Must use ZD or ZW
FBL5N – Customer Line Item Display
To view customer account line items – open, cleared or both
NA
7
FD10N – Customer Balance Display
To view customer account balances
NA
![Page 8: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/8.jpg)
Accounts Receivable Overview cont.SCEIS uses several “Z” (customized) transactions to default to a specific document type.
C t t ti S f D f lt t d tCustom transaction Screen copy of: Defaults to document type:
ZAR_REVR i t t f
F-28 (post incoming payment)
DZ (customer payment)Receipt payments from customers (AR)
payment)
ZREVReceipt of miscellaneous
FB50 (post G/L document) SK (cash documents)
payments
ZARIDTLive agency billing Live agency
FB70 (enter customer invoice)
ZJ (IDT invoice billing)
Live agency
ZIDTRECLive agency receipting payment from Live agency
F-28 (post incoming payment)
ZF (IDT receipts)
8
ZIDTPAYLive agency billing Non-live agency
FV50 (park G/L document) ZF (IDT receipts)
![Page 9: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/9.jpg)
Accounts Receivable Overview cont.
Transactional DataPosting Keys
Debit Credit
General Ledger 40 50Customer 01 11Vendor 21 31Asset 70 75Material 89 99
9
![Page 10: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/10.jpg)
Enter Customer Invoice
Create a customer invoice using transaction FB70 when you want to bill a non state agency for thewhen you want to bill a non state agency for the cost of good and services rendered. The Accounts Receivable clerk will:The Accounts Receivable clerk will: – Access this transaction once it has been established
that a receivable needs to be set up for a customer. p– Have the ability to generate an invoice from SAP.
10
![Page 11: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/11.jpg)
Enter Customer Invoice cont.
All SAP documents have two components:– Document header– Line item
The document type, found in the document header,The document type, found in the document header, identifies the type of business transaction.
All customers have a payment term of 0001 – PayAll customers have a payment term of 0001 – Pay immediately.
System generated Document number is displayedSystem generated Document number is displayed after posting.
11
![Page 12: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/12.jpg)
Enter Customer Invoice cont.
Document Header– Basic Data tab
• Customer Number, Invoice Date, Posting Date, Doc Type (defaulted), Amount, Reference number (*)
P t t b– Payment tab• Payment Terms – Defaulted from Customer Master, Base line
date (Defaulted from document date and payment terms)
– Notes tab• Free form that will print on Correspondence type Z007
12
![Page 13: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/13.jpg)
Enter Customer Invoice cont.
Line Item required fields:– GL Account
– Amount
– Cost CenterCost Center
– Order
– FundFund
– Grant
All other account assignment elements will be derived– All other account assignment elements will be derived
13
![Page 14: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/14.jpg)
Enter Customer Invoice cont.
Required Header Fields:•Customer•Invoice Date•Posting Date•Document Type•Amount•Reference
Required Fields:•Amount•Amount•G/L Account•Cost Center•Fund•Order
14
•Order•Grant
![Page 15: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/15.jpg)
Hold Incomplete Customer Invoices: Do NOT “Park”
Customer invoices can be saved as incomplete documents by using the “HOLD” functionality on adocuments by using the HOLD functionality on a FB70 transaction.Do NOT click on “Park” within an FB70 transactionDo NOT click on Park within an FB70 transaction, as this will LOCK the document.
15
![Page 16: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/16.jpg)
Enter Customer Invoice-ZARIDT Live to Live
Required Header Fields:•Customer•Invoice Date•Invoice Date•Posting Date•Document Type•Amount•Reference
Required Fields:•G/L Account•Amount•Cost Center•Functional Area•Fund•Grant
16
![Page 17: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/17.jpg)
Enter Customer Invoice-ZIDTPAY Live to Non Live
Required Header Fields:•Document Date•Reference•Doc. Header Text (Optional)
Required Fields:•G/L Account to be credited•Amount•Cost Center•Cost Center•Functional Area•Fund•Grant •G/L Cash on Deposit account p1000040000 to be debited •Amount
17
![Page 18: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/18.jpg)
Demonstration and Exercise
Enter Customer Invoice FB70
“Hold” an Invoice“Hold” an Invoice
Enter Customer Inv w/ 1 time Customer FB70
E t li t li i i ZARIDTEnter a live to live invoice ZARIDT
Enter a live to non live invoice ZIDTPAY
18
![Page 19: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/19.jpg)
AR Correspondence and AccountAR Correspondence and Account Statements
![Page 20: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/20.jpg)
A/R Correspondence Process
20
![Page 21: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/21.jpg)
Request Correspondence – FB12
SAP allows you to request arequest a correspondence such as:– AR Invoices– Account
statements– IDT invoice for
billing
21
![Page 22: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/22.jpg)
Maintain Correspondence – F.64
You can maintain your correspondence request in the following ways:the following ways:– Print a request immediately (from the print view)
Repeat the print of a request (providing the request has– Repeat the print of a request (providing the request has not been deleted)
– Display the request with the print view functionDisplay the request with the print view function
– Repeat the request
– Maintain the request text– Maintain the request text
– Delete the request
22
![Page 23: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/23.jpg)
Maintain Correspondence cont.
Required Fields:Co espondence•Correspondence
•Company Code•Account Type
23
![Page 24: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/24.jpg)
Maintain Correspondence cont.
Double-click to print.
Double-click view print ppreview.
24
![Page 25: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/25.jpg)
Maintain Correspondence cont.
25
![Page 26: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/26.jpg)
Print Correspondence – F.61
Once executed, this transaction will print all requested correspondence requests.
Required Fields:•Correspondencep•Company Code•Account Type
26
![Page 27: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/27.jpg)
Print Correspondence cont.
27
![Page 28: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/28.jpg)
Demonstration and Exercise
Request Correspondence FB12
Maintain Correspondence F.64p
Print Correspondence F.61
28
![Page 29: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/29.jpg)
Account Statements
The State generates monthly account statements for customers by using standard SAP transactions y gFB12, F.64, F.61.
Correspondence type Z0006 has been created for p ypaccount statements.
The account statement can be created for customers and/or vendors. It displays the balance carried forward, all open items in the chosen period and the closing balance of the accountand the closing balance of the account.
The account balance statement will only display the open item list Payments and cleared items will
29
the open item list. Payments and cleared items will not be displayed.
![Page 30: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/30.jpg)
Account Statements cont.
Required Fields:Required Fields:• Correspondence type• Company code• Customer Account number
30
![Page 31: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/31.jpg)
Reverse a Document
![Page 32: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/32.jpg)
Reverse Document FB08
If you created an invoice by mistake you can th d t b i FB08reverse the document by using FB08.
32
![Page 33: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/33.jpg)
Demonstration and Exercise
Reverse Document FB08
33
![Page 34: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/34.jpg)
Next Steps – FI Knowledge Transfer Breakout Sessions
Accounts Receivable, 3 more classesJune 18 at 9:00 12:00 ESC– June 18, at 9:00-12:00, ESC
– June 25, at 9:00-12:00, ESC
– July 2, at 9:00-12:00, ESC
![Page 35: Finance Knowledge Transfer Accounts Receivable Breakout Session 2](https://reader035.fdocuments.in/reader035/viewer/2022071600/613d0f49736caf36b758d5e5/html5/thumbnails/35.jpg)
Any Questions?
35