Finance Committee Pete Garwood, County Administrator ... · Also, at that meeting, the Undersheriff...

Finance Committee “Committee of the Whole”

Karen Bargy - Chairman November 2, 2018

To: Finance Committee

From: Pete Garwood, County Administrator

Re: Meeting Notice

The Finance Committee will hold a meeting on Monday, November 5, 2018 at 9:00 a.m.

Board of Commissioner’s Room, 2nd Floor, Antrim County Building, Bellaire

Agenda items will include:

9:00 a.m. Public Comment 9:01 a.m. Recommendations from Other Committees

• Health & Public Safety – see attached pg. 2 9:15 a.m. Financial Director Information – Deb Haydell – see attached pgs. 3-20

• Revenue & Expenditure Report October 2018• Organization Appropriations Request – Informal Process• 2018 Budget Amendment• Engagement Letter and 2019 Budget Amendment• MERS Unfunded Liability• Budget 2019

Circuit Court Information MSUE Communication

10:00 a.m. Information Technology – 2018 Capital Improvement Project – Valerie Craft – see attached pgs. 21-29

10:15 a.m. 2019 Appropriations – Contract for Services – see attached pgs. 30-3610:30 a.m. Fiduciary Indemnity Update – Pete Garwood – see attached pg. 37 10:45 a.m. Claims and Accounts 10:50 a.m. Various Matters 11:10 a.m. Public Comment

Finance Committee Agenda of 37 November 5, 2018

mailto:[email protected]

October 31, 2018

TO: Finance Committee

FR: Peter Garwood County Administrator

RE: 911 Key Fob Replacement

At the Health and Public Safety Committee meeting, Undersheriff Dean Pratt informed the Committee that the control board for the 911 Dispatch Center fob entry system blew on the previous Monday night. However, he said that he had discussed using the funds that would have been used to repair the control board to go towards looking at an IP based security entry system. The Information Technology (IT) Department would assist the Sheriff Office with looking into the possibilities.

Also, at that meeting, the Undersheriff was asked to bring the information to the Finance Committee for discussion and action.

As the cost for replacing the old key fob system came in below $5,000 ($3,498.13), the Sheriff has the authority to approve and implement the replacement per the Bid and Purchasing Policy. Thus, a motion is not needed on this project.

Memorandum Administration Office


TO: Finance Committee of the Whole FR: Debra Haydell Finance Director/Chief Administrative Officer of the Budget DATE: November 5, 2018 RE: Budget Amendments for 2018

In reviewing the October 2018 Revenue and Expenditure Report for the General Fund,

Department 719, it is noted that the final invoices for the hazardous waste program have been received and a Budget Amendment is required for these expenditures.

Motion by___________________, seconded by,________________ to recommend the Board of

Commissioners authorize the Finance Director to Budget for Fiscal Year 2018, $8160.47, for the General Fund 101, Department 719 Resource Recovery , Contractual Services (101000-719-802.000) The funding for this activity can be accounted for in the General Fund ending Fund Balance.

Ms. Peters, Veterans Service Officer explained that a General Fund Revenue Account is

committed for donations used for purchasing Quick Series Guides for Veterans. The expenditures are accounted for in the General Fund, Department 682. The Quick Series Guides invoices have been received and a Budget Amendment is required for these expenditures.


Commissioners authorize the Finance Director to Budget for Fiscal Year 2018, $927.42, for the General Fund 101, Department Veterans Affairs 682, Printing and Publishing 901.000 (101000-682-901.000). The funding for this activity is accounted for in the General Fund Revenue for Private Contribution and Donations. 101000-000-674.000.

Mr. Scheel, Antrim County Housing Director submitted vouchers for expenditures for an

October housing meeting. There was not enough available funds for this meeting. Mr. Scheel stated there will also be a November housing meeting. Therefore, the following budget amendment is requested.


Commissioners authorize the Finance Director to Budget for Fiscal Year 2018, $250.00, for the General Fund 101, Department 694 Housing Administration, Per Diem 710.001 (101000-694-710.001) AND $85.00 for the General Fund 101, Department 694 Housing Administration, Travel 861.000 (101000-694-861.000) The funding for this activity can be accounted for in the General Fund ending Fund Balance.


TO: Finance Committee of the Whole

FR: Debra Haydell Finance Director/Chief Administrative Officer of the Budget

DATE: November 5, 2018

RE: Engagement Letter for Actuarial firm for GASB 75 Reporting On Other Post-Employment Benefits (OPEB) Budget Amendment 2019

Reporting for GASB 75 states that an outside Actuarial firm must provide the OPEB actuarial. Therefore, I completed a Request for Proposal (RFP) to three firms:

1. GRS, Retirement Consulting - 1 year $7500 2. Watkins Ross - 1 year $4300 3. Jefferson Solutions, Inc. - 2 year $3950

Therefore, I would like to request the following:

Motion by___________________, seconded by,________________to recommend the Board of Commissioners authorize the Finance Director to sign the Engagement Letter for Jefferson Solutions, Inc. for OPEB reporting for both Fiscal Year 2018 and Fiscal Year 2019 for the total cost of $3950.

These costs were not available at the time of preparing the budget for 2019.

Therefore, I would like to request the following budget amendment for 2019

Motion by___________________, seconded by,________________ to recommend the Board of Commissioners authorize the Finance Director to Budget for Fiscal Year 2019, $3950, for the General Fund 101, Department Budget- Acct Services 212, Contractual Services 802.000 (101000-212-802.000) for reporting on GASB 75 through an actuarial firm, and the funding to come from the General Fund 101, Special Project 895, Contingencies 999.000 (101000-895-999.000).


October 31, 2018


FR: Pete Garwood, Administrator

RE: Courthouse Switch Replacement - 2018 CIP Project

Valerie Craft, IT Director, is requesting approval to purchase replacement network switches for the Courthouse. According to the Software and Hardware Purchasing Policy upon the submission of quotes from the Information Technology Department, the Finance Committee has the authority to approve the purchase of computer related hardware.

The following motion is presented for your consideration:

Motion by _________________, seconded by _________________, to approve the low quote from Presidio for replacement switches for the Courthouse at a cost of $19,562.05 to be paid from GL # 101000-901-980.228, Capital Outlay - Computer.



ANTRIM COUNTY

DEPARTMENT OF INFORMATION TECHNOLOGY

203 E. Cayuga Street, Bellaire, Michigan 49615

October 31, 2018

To: Finance Committee

Valerie Craft, Director

Fr: Valerie Craft, Information Technology Director

Re: Courthouse Switch Replacement - 2018 CIP Project

Phone: 231-533-3600 [email protected]

Please consider this correspondence as a request to move forward with the switch replacement for the courthouse network switches. An amount of $21,000 has been budgeted in GL# 101-901-980.228 Capital Outlay - Computer for this project.

I have provided quotes from three different vendors (attached). Presidio has provided the lowest quote out of the three. I have listed them below, along with the amounts quoted by each.

♦ Presidio♦ CDWG♦ SHI

$ 19,562.05 $ 23,000.00 $ 24,408.54

I would like to request that the Finance Committee approve to accept the low quote from Presidio for a total of$ 19,562.05, and to be paid from GL# 101-901-980.228 Capital Outlay -Computer.

Thank you in advance for your support.


TO:

BILL TO:

Customer#:

Antrim County Valerie Craft 203 E. Cayuga Street

D

Bellaire, Ml 49615

[email protected] (p) 2315333600

Antrim County Purchasing Accounts Payable P.O. Box 521 Bellaire, Ml 49615

[email protected] (p) 231-533-3635

ANTRI002

Account Manager: Max Wolfgang

Inside Sales Rep: Julie Blake

Title: Switch Refresh

QUOTE: DATE:

PAGE:

FROM:

SHIP TO:

10/10/2018

1 of 3

Presidio Networked Solutions Group, LLC Max Wolfgang 6355 East Paris Ave Caledonia, Ml 49316-9139

[email protected] (p) 616.871.1560(f) 616.871.1685

Antrim County Valerie Craft IT Department 203 E Cayuga Street, Rm 203 Bellaire, Ml 49615

[email protected] (p) 2315333600

# Part# Description Unit Price Qty Ext Price

WS-C2960X-48LP�-

WS-C2960X-48LPD-L

2 CAB-16AWG-AC

3 C2960X-STACK

4 CAB-STK-E-0.5M

5 PAC-SNT

WS-C2960X-48LPD-L

6 WS-C2960X-48LPD-L

7 CAB-16AWG-AC

8 C2960X-STACK

9 CAB-STK-E-0.5M

WS-C2960X-24PS-t,.

10 WS-C2960X-24PS-L

11 CAB-16AWG-AC

Catalyst 2960-X 48 GigE PoE 370W, 2 x 1 0G SFP+ LAN Base

AC Power cord, 16AWG

Catalyst 2960-X FlexStack Plus Stacking Module

Cisco FlexStack 50cm stacking cable

Presidio Advanced Coverage 8x5xNext Business Day

Contract#: New Contract

Billing Frequency: Total In Advance

Comments: PAC-SNT-WSC48LPD for WS-C2960X-48LPD-L Qty 2 1 Yr Term

Catalyst 2960-X 48 GigE PoE 370W, 2 x 10G SFP+ LAN Base




Catalyst 2960-X 24 GigE PoE 370W, 4 x 1G SFP, LAN Base


$3,339.60 2 $6,679.20

$0.00 2 $0.00

$549.70 2 $1,099.40

$0.00 2 $0.00

Total: $7,778.60

$661.50 1.0000 $661.50 {12.0000 months)

$3,339.60 $3,339.60

$0.00 $0.00

$549.70 $549.70

$0.00 $0.00

Total: $3,889.30

$1,536.40 $1,536.40

$0.00 $0.00


SI QUOTE: DATE:

12 C2960X-STACK

13 CAB-STK-E-0.5M

14 PAC-SNT

15 PAC-SNT

WS-C296DX-48LPD�

16 WS-C2960X-48LPD-L

17 CAB-16AWG-AC

18 C2960X-STACK

19 CAB-STK-E-0.5M

20 PAC-SNT

PAGE:










Comments: PAC-SNT-WSC224SL for WS-C2960X-24PS-L Qty 1 1 Yr Term

Catalyst 2960-X 48 GigE PoE 370W, 2 x 1 0G SFP+ LAN Base








2003418830266-01 10/10/2018

2 of 3

$549.70

$0.00

Total:

$330.75 1.0000 (12.0000 months)

$150.75 1.0000 (12.0000 months)

$3,339.60

$0.00

$549.70

$0.00

Total:

$330.75 1.0000 (12.0000 months)

!Sub Total:

GnndTotal:

$2,086.10 ,.,.....,.,....,.,,..,,..

$330.75

$150.75

$3,339.60

$0.00

$549.70

$0.00

$3,889.30

$330.75

$19,S&U�

$19,562.


QUOTE CONFIRMATION

DEAR VALERIE CRAFT,

�•·PEOPLE �WHO -GETIT'

Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click .b.J;Le to convert your quote to an order.

QUOTE# QUOTE DATE QUOTE REFERENCE

KFCD127 10/23/2018

IMPORTANT -PLEASE READ

Special Instructions: TAX:MULTIPLE TAX JURISDICTIONS APPLY TAX: CONTACT CDW FOR TAX DETAILS

@IDB•• -

-

ITEM

KFCD127

QTY

Cisco Cilta!y:�t 2�60�-4�LPD-L - swit!;h - �� R2!.1� - nlil[rnggd - 4

rack-mountable Mfg. Part#: WS-C2960X-48LPD-L

UNSPSC: 43222612

TAX: BELLAIRE, MI .0000% $.00

Contract: MARKET

Ci:;;co 5MAB.Ioet e�tem;b;ul :timds;e e9rn�meat 4

Mfg. Part#: CON-SNT-WSC48LPD

UNSPSC: 81111812

Electronic distribution - NO MEDIA TAX: BELLAIRE, MI .0000% $.00 Contract: MARKET

ti�s;2 Ele��tm;;k-elY� - 11etw�u:k �ta{;kiog mo�yle 4

Mfg. Part#: C2960X-STACK

UNSPSC: 43201404


Contract: MARKET

ti§s;Q tatel¥:tt 22§22<-2�eS-b - �wits;b - 2� R2t� - maaaged - 1

ras;k-mountable Mfg. Part#: WS-C2960X-24PS-L

UNSPSC: 43222612


Contract: MARKET

�i�co �M8B.Ia�t exteaded �et�ii;;e agr:e�meDt 1

Mfg. Part#: CON-SNT-WSC224SL

UNSPSC: 81111812

Electronic distribution - NO MEDIA TAX: BELLAIRE, MI .0000% $.00 Contract: MARKET

ti��2 Elg��m1u;;k-el1-Ui - l]etw2tk �!sltkiog illQdylg 1

Mfg. Part#: C2960X-STACK

UNSPSC: 43201404


Page 1 of 2

CUSTOM ER# GRAND TOTAL

8282232 $21,100.00

CDW# UNIT PRICE EXT.PRICE

3075325 $3,700.00 $14,800.00

3091846 $348.00 $1,392.00

3075418 $610.00 $2,440.00

3065848 $1,700.00 $1,700.00

3078576 $158.00 $158.00

3075418 $610.00 $610.00


PURCHASER BILUNG INFO -

Billing Address: COUNTY OF ANTRIM ACCTS PAYABLE PO BOX 520 BELLAIRE, MI 49615-0520 Phone: (231) 533-6353

Payment Terms: NET 30-VERBAL -

DEUVERTO

Shipping Address: COUNTY OF ANTRIM VALERIE CRAFT 203 E CAYUGA ST RM 203 BELLAIRE, MI 49615-9180

Shipping Method: DROP SHIP-GROUND

Ryan Marron

.. - .-

-- -

- ·- -

(877) 219-8208

-

This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at · http· 11www.cdwa.c0m/content/terms-conditlons/ -��

For more information, cqntact a CDW account manager

© 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 l 800.808.4239

Page 2 of 2

-·.. -

-

-

-

SUBTOTAL ... - _, -

SHIPPING

SALES TAX

GRAND TOTAL

Please remit payments to:

CDW Government 75 Remittance Drive Suite 1515 Chk:ago, II:. 60675-1515

$21,100.00

$0.00

$0.00

$21,100.00

[email protected]


QUOTE CONFIRMATION

DEAR VALERIE CRAFT,

�•-PEOPLE �WHO -GETIT.

Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click h(;.re to convert your quote to an order.

QUOTE# QUOTE DATE QUOTE REFERENCE

KDSP542 10/16/2018 KDSP542

------�'t· ..._._l __ ,..__

-

ITEM QTY

PrQline Ci��o SFP-10G-SR-S Comeatiblg SFP+ TA.A CQmRli!'!nt 4 Traas�eiver - �Fe±

Mfg. Part#: SFP-l0G-SR-5-PRO

UNSPSC: 43201553

Contract: MARKET

Prglia� !:is!:;Q �Ee-toG-LRM �QmQ!ltibl� §EE!± TAA t;Qmt2liilllt Trna:m�iv�c - SFe±

Mfg. Part#: SFP-l0G-LRM-CDW

UNSPSC: 43201553

Contract: MARKET

PURCHASER BILLING INFO

Billing Address: COUNTY OF ANTRIM ACCTS PAYABLE PO BOX 520 BELLAIRE, MI 49615-0520 Phone: (231) 533-6353 Payment Terms: NET 30-VERBAL

DELIVER TO

Shipping Address: COUNTY OF ANTRIM VALERIE CRAFT PO BOX 520 BELLAIRE, MI 49615-0520 Phone: (231) 533-6353

-

--

---

-- -- �

Shipping Method: DROP SHIP-GROUND

0 Ryan Marron

- --

--�

- -

- -

2

c

- - -

(877) 219-8208

'rhis quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http; 11vv.ww,t:<t�@mft9otent/t�rms-candit1on�t prod u�fil� For more information, contact a CDW account manager

CUSTOMER# GRAND TOTAL

8282232

CDW# UNIT PRICE

3716573 $300.00

2408989 $350.00

,'

- - ·- ,c"

SUBTOTAL - -

SHIPPING

SALES TAX

GRAND TOTAL

Please remit payments to:

CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515

,., ·- - - - - -

$1,900.00

EXT. PRICE

$1,200.00

$700.00

$1,900.00

$0.00

$0.00

$1,900.00

- -

[email protected]

© 2018 CE>W•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 I 800.808A239

Page 1 of 1

'


County of Antrim

Valerie Craft

M

United States Phone: (231) 533-3600 Fax: Email: [email protected]

All Prices are in US Dollar (USO)

Product

1 Catalyst 2960-X 48 GigE PoE 370W, 2 x 1 0G SFP+ LAN Base Cisco Systems - Part#: WS-C2960X-48LPD-L

2 SNTC-8X5XNBD Catalyst 2960-X 48 G Cisco Systems - Part#: CON-SNT-WSC48LPD

3 AC Power cord, 16AWG Cisco Systems - Part#: CAB-16AWG-AC

4 Catalyst 2960-X FlexStack Plus Stacking Module Cisco Systems - Part#: C2960X-STACK

5 Cisco FlexStack 50cm stacking cable Cisco Systems - Part#: CAB-STK-E-0.5M

6 Catalyst 2960-X 24 GigE PoE 370W, 4 x 1 G SFP, LAN Base Cisco Systems - Part#: WS-C2960X-24PS-L

7 SNTC-8X5XNBD Catalyst 2960-X 24 G Cisco Systems - Part#: CON-SNT-WSC224SL

8 AC Power cord, 16AWG Cisco Systems - Part#: CAB-16AWG-AC

9 Catalyst 2960-X FlexStack Plus Stacking Module Cisco Systems - Part#: C2960X-STACK

10 Cisco FlexStack 50cm stacking cable Cisco Systems - Part#: CAB-STK-E-0.5M

11 1 0GBASE-SR SFP Module Cisco Systems - Part#: SFP-1 0G-SR=

Pricing Proposal Quotation#: 16117381 Created On: 10/16/2018 Valid Until: 10/31/2018

Inside Account

Executive

Charlie Mcclelland

290 Davidson Ave, Somerset, NJ 08873 Phone:800-477-6479 Fax: Email: [email protected]

Qty Your Price Total

4 $3,549.33 $14,197.32

4 $357.44 $1,429.76

4 $0.00 $0.00

4 $654.11 $2,616.44

4 $0.00 $0.00

1 $1,632.89 $1,632.89

1 $162.92 $162.92

1 $0.00 $0.00

1 $654.11 $654.11

1 $0.00 $0.00

4 $595.11 $2,380.44


-·--- -,-·-.. ·- • -· w,. -· • • -- -· ....

Additional Comments

Total $24,408.54

Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date set

above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract

Number when submitting a Purchase Order.

SHI International Corp. is 100% Minority Owned, Woman Owned Business.

TAX ID#22-3009648; DUNS#61-1429481; CCR#61-243957G; CAGE 1HTF0

The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions.

unless a separate resale agreement exists between SHI and the Customer.


October 31, 2018



RE: 2019 Appropriations – Contracts for Services

Attached is page 1 of the contracts for services for the 2019 appropriations with the Antrim County Fair, Conservation Resource Alliance, Traverse Area District Library, and The Watershed Center Grand Traverse Bay. Also attached are pages 1-2 of the 2019 fiduciary services agreement with Goodwill Industries of Northern Michigan, Inc. for the Antrim County Community Collaborative.

The following motion is presented for your consideration:

Motion by ___________________, seconded by _________________, to recommend the Board of Commissioners authorize the Board Chairman to execute contracts for services for the 2019 appropriations with the Antrim County Fair, Conservation Resource Alliance, Traverse Area District Library, The Watershed Center Grand Traverse Bay and the 2019 fiduciary services agreement with Goodwill Industries of Northern Michigan, Inc. for the Antrim County Community Collaborative.



Contract for Services – Antrim County Fair #18-110 Page 1

CONTRACT FOR SERVICES

This agreement is made effective January 1, 2019, between the Antrim County Fair (“ACF”), PO Box 427, Bellaire, MI, 49615; a nonprofit Michigan corporation, and the County of Antrim, (“COUNTY”), 203 E. Cayuga Street, PO Box 520, Bellaire, MI, 49615, and continues until December 31, 2019.

SECTION I OBLIGATIONS AND DUTIES

ANTRIM COUNTY FAIR

The ACF shall organize and coordinate the annual Antrim County Fair in Bellaire.

SECTION II COUNTY’S OBLIGATIONS AND DUTIES

The COUNTY shall pay to the ACF an annual fee in the amount of ten thousand dollars ($10,000.00), or such other amount as determined by the COUNTY in its annual appropriations. At the sole determination of the COUNTY, the fee may be paid in two (2) equal installments, the first $5,000 installment by January 18, 2019, and the second $5,000 installment by July 20, 2019.

SECTION III TERM AND TERMINATION

This agreement shall terminate on December 31, 2019, with the option to renew upon terms satisfactory to both parties. Either party may terminate this agreement without cause by giving ninety (90) days written notice to the other party at the address first set-forth above.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK


Contract for Services – Conservation Resource Alliance #18-111 Page 1


This agreement is made as of January 1, 2019, between the Conservation Resource Alliance (“CRA” or “CONTRACTOR”), 10850 Traverse Highway, Suite 1180, Traverse City, MI 49684; a nonprofit Michigan corporation, and the County of Antrim, (“COUNTY”), 203 E. Cayuga Street, PO Box 520, Bellaire, MI 49615, and continues until December 31, 2019.


CONSERVATION RESOURCE ALLIANCE

The CRA shall provide services related to land and water conservation.


The COUNTY shall pay to the CRA an annual fee in the amount of one thousand dollars ($1,000.00), or such other amount as determined by the COUNTY in its annual appropriations. At the sole determination of the COUNTY, the fee may be paid in two (2) equal installments: the first installment of $500.00 by January 18, 2019, and the second installment of $500.00 on July 20, 2019.


This contract shall terminate on December 31, 2019, with the option to renew upon terms satisfactory to both parties. Either party may terminate this agreement without cause by giving ninety (90) days written notice to the other party at the address first set-forth above.



Contract for Services – Traverse Area District Library #18-113 Page 1


This agreement is made effective as of January 1, 2019, between the Traverse Area District Library (“LIBRARY” or “CONTRACTOR”), 610 Woodmere Avenue, Traverse City, MI 49686, a governmental unit, and the County of Antrim, (“COUNTY”), 203 E. Cayuga Street, PO Box 520, Bellaire, MI, 49615, and continues until December 31, 2019.


TRAVERSE AREA DISTRICT LIBRARY

The LIBRARY shall provide library services to individuals in Antrim County who are certified as unable to read regular print due to a visual or physical handicap.


The COUNTY shall pay to the LIBRARY an annual fee in the amount of two thousand seven hundred thirty dollars ($2,713.00), or such other amount as determined by the COUNTY in its annual appropriations. At the sole determination of the COUNTY, the fee may be paid in two (2) equal installments: the first installment of $1,356.50 by January 18, 2019, and the second installment of $1,356.50 by July 20, 2019.





Contract for Services - The Watershed Center Grand Traverse Bay #18-114 Page 1


This agreement is made effective as of January 1, 2019, between the Grand Traverse Bay Watershed Initiative, Inc. d/b/a The Watershed Center Grand Traverse Bay (“CENTER” or “CONTRACTOR”), 13272 S. West Bay Shore Drive, Traverse City, MI 49684-5456, a Michigan nonprofit corporation, and the County of Antrim, (“COUNTY”), 203 E. Cayuga Street, PO Box 520, Bellaire, MI, 49615, and continues until December 31, 2019.


WATERSHED CENTER GRAND TRAVERSE BAY

The CENTER shall provide Services related to land and watershed conservation.


The COUNTY shall pay to the CENTER an annual fee in the amount of one thousand dollars ($1,000.00), or such other amount as determined by the COUNTY in its annual appropriations. At the sole determination of the COUNTY, the fee may be paid in two (2) equal installments: the first installment of $500.00 by January 18, 2019, and the second installment of $500.00 by July 20, 2019.





Goodwill Industries of Northern Michigan, Inc. Agreement for Fiduciary Services #18-112 Page 1

AGREEMENT FOR FIDUCIARY SERVICES

This Agreement for Fiduciary Services is made effective as of January 1, 2019, between Goodwill Industries of Northern Michigan, Inc. ("GOODWILL"), 2279 S. Airport Road West, Traverse City, Michigan 49684, a nonprofit Michigan corporation, and the County of Antrim ("COUNTY"), 203 E. Cayuga Street, PO Box 520, Bellaire, Michigan 49615.

R E C I T A L S

A. COUNTY desires to engage a fiduciary for its associate organization, Antrim County Community Collaborative (“ACCC”), for the specific purpose of distributing ACCC’s funds to its Coordinator/Service Provider (“Coordinator”).

B. GOODWILL agrees to act as fiduciary for the ACCC for the specific purpose of distribution of ACCC’s funds to its Coordinator.

C. ACCC’s Coordinator provides integration of services and resources for Antrim County residents. GOODWILL shall compensate Coordinator as an independent contractor on behalf of the ACCC. GOODWILL will serve as the ACCC’s fiduciary for purposes of this transaction.

D. The ACCC’s independent contractor relationship with its Coordinator is memorialized in the Memorandum of Understanding (“MOU”), which confirms the agreement between the Antrim County Community Collaborative and United Way of Northwest Michigan (“UWNWMI"), which is incorporated by reference into this Agreement (a copy is attached hereto).

E. GOODWILL shall not employ nor shall it have any authority, direction, or control over ACCC’s Coordinator.

F. Coordinator shall be supervised by the ACCC and will report to the ACCC Board.

G. GOODWILL shall not be liable for any funding of the ACCC’s Coordinator position or any other activities of the ACCC.

GOODWILL and COUNTY agree as follows:

1. Obligations and Duties of Fiduciary.

Goodwill shall provide the following services to COUNTY:

a. To serve as fiduciary to COUNTY’s associate organization, the ACCC, for the purpose of facilitating the ACCC’s payment for independent contractor services to its Coordinator.

b. GOODWILL shall pay Coordinator for services and costs upon receipt of Coordinator’s monthly invoices, as approved by the ACCC Executive Committee.


Goodwill Industries of Northern Michigan, Inc. Agreement for Fiduciary Services #18-112 Page 2

c. GOODWILL shall pay Coordinator for Coordinator’s services throughUWNWMI, as approved by the ACCC Executive Committee, from anUWNWMI/ACCC account held at GOODWILL. Upon receiving aninvoice, payment shall be made in a timely manner not to exceed 60 days.

2. Obligations and Duties of COUNTY.

COUNTY shall provide the following obligations and duties to GOODWILL:

a. COUNTY shall pay GOODWILL an annual fee in the amount of EightThousand Dollars ($8,000.00) to be held by GOODWILL as its fiduciary forpayment of services and costs to Coordinator upon receipt of monthlyinvoices for services and costs, as approved by the ACCC Chair andTreasurer. At the sole determination of the COUNTY, the fee may be paid intwo (2) equal installments, the first $4,000.00 installment by January 18,2019 and the second $4,000.00 installment by July 20, 2019.

3. Term. This Agreement shall terminate on December 31, 2019, subject to terminationand notice provisions as set forth in section 4.

4. Termination and Notice. Either party may terminate this Agreement at any time andwithout any cause upon thirty (30) days’ written notice to the other at the address set forth above.

5. Indemnification. The parties agree that GOODWILL and its agents will in no waybe deemed, nor hold themselves out to be, an employee, agent, or joint venture partner of the COUNTY for any purpose. GOODWILL shall hold the County harmless and will defend the County in any claim or cause of action arising from GOODWILL’s failure to pay UWNWMI for its services on behalf of ACCC.

6. Binding Effect. This Agreement will be binding upon and inure to the benefit ofGOODWILL and the COUNTY and their respective legal representatives.

7. Waiver. No provision of this Agreement will be deemed waived and no breachexcused, unless such waiver or consent is in writing and signed by the party claimed to have waived or consented. Any consent by any party or waiver of, a breach of the other party, whether express or implied, will not constitute consent to, waiver of, or excuse for any different or subsequent breach.

8. Invalid Provisions. If any provision of this Agreement is held to be invalid by acourt of competent jurisdiction, it will be considered to be deleted and the remainder of the Agreement will not be affected thereby. Where the deletion of the invalid provision would result in the illegality and/or unenforceability of this Agreement, this Agreement will be considered to be terminated as of the date on which the provision was declared invalid.

9. Section Titles. The titles of the sections set forth in this Agreement are inserted forconvenience only and will be disregarded when construing or interpreting any of the provisions of this Agreement.


October 31, 2018



RE: Fiduciary Liability Insurance

At the October 8 Finance Committee meeting, I indicated I would have a quote for the Fiduciary Insurance for the Finance Director in case she were to inadvertently provide inaccurate information related to health insurance and the Affordable Care Act (ACA). I have been dedicating quite a bit of effort to this issue and have met with Deb Haydell twice to discuss my findings. Once we reviewed what the fiduciary liability insurance covers, Ms. Haydell and I both had additional questions regarding how the coverage would differ from the “wrongful acts” coverage currently provided through the MMRMA. Additionally, although I was very clear as to the type of coverage I was looking for, but once I was completing the application, it became clear it did not cover reporting on health insurance plans. I have the agency representative looking at a rider that would provide such coverage. I have the application substantially completed, but want the answer to the above question prior to submission.

Therefore, I am informing you that I will have better information for the next Finance Committee meeting. Whether it be a quote or information that indicates the MMRMA wrongful acts coverage is adequate for our needs.



Finance Committee Pete Garwood, County Administrator ... · Also, at that meeting, the Undersheriff...

Documents

Transcript of Finance Committee Pete Garwood, County Administrator ... · Also, at that meeting, the Undersheriff...