Finance Committee October 11, 2012 - Agenda...1.1 September 20, 2012 Regular Meeting Agenda It was...

October 3, 2012

NOTICE OF REGULAR MEETING

FINANCE COMMITTEE

1:00 p.m. Thursday, October 11, 2012

2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia.

R E V I S E D A G E N D A Note: Recommendation is shown under each item, where applicable. 1. ADOPTION OF THE AGENDA

1.1 October 11, 2012 Regular Meeting Agenda That the Finance Committee adopt the agenda for its regular meeting scheduled for October 11, 2012 as circulated.

2. ADOPTION OF THE MINUTES

2.1 September 20, 2012 Regular Meeting Minutes That the Finance Committee adopt the minutes of its regular meeting held September 20, 2012 as circulated.

3. DELEGATIONS

No items presented. 4. INVITED PRESENTATIONS

No items presented. 5. REPORTS FROM COMMITTEE OR STAFF

5.1 2013 Finance Committee - Programs and Priorities Designated Speaker: Jim Rusnak That the Finance Committee endorse the proposed programs and key priorities as set out in the report dated September 26, 2012 titled “2013 Finance Committee - Programs and Priorities”, as the basis for the budget to be considered at the Board Budget Workshop on October 17, 2012.

5.2 2013 Funding to External Organizations Designated Speaker: Jim Rusnak

That the Board approve the inclusion and disbursement of the external contributions in the 2013 Budget, as outlined in the report dated September 25, 2012 titled “2013 Funding to External Organizations”.

FIN - 1

Revised 5.3 Draft Metro Vancouver Districts’ 2013 Budget Designated Speaker: Jim Rusnak

That the Finance Committee recommend that the draft budget be endorsed as the primary workshop material for consideration at the Board Budget Workshop scheduled for October 17, 2012, with the appropriate recommendation for adoption of the budgets by the Board.

5.4 GVRD Financial Plan Bylaw No. 1175, 2012 Designated Speaker: Phil Trotzuk a) That the Board give leave to introduce “Greater Vancouver Regional

District Financial Plan Bylaw No. 1175, 2012” and that it be read a first, second and third time; and

b) That the Board reconsider, pass and finally adopt “Greater Vancouver Regional District Financial Plan Bylaw No. 1175, 2012”.

5.5 2013 Tipping Fee Bylaw

Designated Speaker: Lyn Ross That the Board: 1. Approve a 2013 tipping fee of $105 per tonne, a decrease of $2 per tonne

from the 2012 tipping fee; 2. Introduce and give first, second and third reading to “Greater Vancouver

Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 275, 2012”;

3. Reconsider, pass and finally adopt “Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 275, 2012”.

5.6 GVRD Geospatial Reference System Fees and Charges Bylaw No. 1174,

2012 Designated Speaker: Phil Trotzuk a) That the Board give leave to introduce “Greater Vancouver Regional

District Geospatial Reference System Fees and Charges Bylaw No. 1174, 2012” and that it be read a first, second and third time; and

b) That the Board reconsider, pass and finally adopt “Greater Vancouver Regional District Geospatial Reference System Fees and Charges Bylaw No. 1174, 2012”.

5.7 Greater Vancouver Sewerage & Drainage District 2013 Cost

Apportionment Bylaw 274, 2012 Designated Speaker: Phil Trotzuk a) That the Board give leave to introduce “Greater Vancouver Sewerage and

Drainage District 2013 Cost Apportionment Bylaw No. 274, 2012”, being a bylaw governing the distribution of the GVS&DD tax levy for 2013, and that it be read a first, second and third time; and

b) That the Board reconsider, pass and finally adopt “Greater Vancouver Sewerage and Drainage District 2013 Cost Apportionment Bylaw No. 274, 2012”.

FIN - 2

5.8 GVRD Temporary Borrowing Authority – Bylaw No. 1176, 2012 Designated Speaker: Phil Trotzuk a) That the Board introduce and give first, second and third reading to

“Greater Vancouver Regional District Temporary Loan Bylaw 1176, 2012” which authorizes the borrowing from the District’s Banker or others in the course of the calendar year 2013 in anticipation of the collection of its revenue, of a sum or sums of money, the outstanding total of which shall not exceed $12 million at any one time, by the issue of promissory notes or by such other means as are appropriate.

b) That the Board reconsider, pass and finally adopt “Greater Vancouver Regional District Temporary Loan Bylaw 1176, 2012”.

5.9 GVWD Temporary Borrowing Authority

Designated Speaker: Phil Trotzuk That the GVWD Administration Board authorize the borrowing from the District’s Banker or others in the course of the calendar year 2013 in anticipation of the collection of its revenue, of a sum or sums of money, the outstanding total of which shall not exceed $12 million at any one time, by the issue of promissory notes or by such other means as are appropriate.

5.10 GVS&DD Temporary Borrowing Authority Designated Speaker: Phil Trotzuk That the GVS&DD Administration Board authorize the borrowing from the District’s Banker or others in the course of the calendar year 2013 in anticipation of the collection of its revenue, of a sum or sums of money, the outstanding total of which shall not exceed $12 million at any one time, by the issue of promissory notes or by such other means as are appropriate.

5.11 Financial Performance Report as of August 2012

Designated Speaker: Phil Trotzuk That the Finance Committee receive the report dated October 2, 2012 titled “Financial Performance Report as of August 2012” for information.

5.12 Floating Rate Exposure to August 31, 2012

Designated Speaker: Phil Trotzuk That the Finance Committee receive the report titled “Floating Rate Exposure to August 31, 2012 dated September 24, 2012 for information.

5.13 Status of Utilities Capital Expenditures to August 31, 2012

Designated Speaker: Frank Huber & Phil Trotzuk That the Committee receive the report titled Status of Utilities Capital

Expenditures to August 31, 2012, dated October 2, 2012 for information. 5.14 Investment Position and Returns – May 1 to August 31, 2012

Designated Speaker: Gord Nicol That the Finance Committee receive the report titled “Investment Position and Returns – “May 1 to August 31, 2012” dated September 17, 2012 for information.

FIN - 3

5.15 Procurement and Contracting Practices Designated Speaker: Tracey Husoy and Phil Trotzuk

That the Board reaffirm the Procurement and Contracting Policies, as outlined in the report dated September 27, 2012 titled “Procurement and Contracting Practices”, as being appropriate and demonstrative of good governance and oversight of Metro Vancouver’s procurement processes.

5.16 Tender/Contract Award Information – August 2012

Designated Speaker: Tracey Husoy That the Finance Committee receive the report titled “Tender/Contract Award

Information – August 2012”, dated September 21, 2012 for information. 5.17 Manager's Report

5.19.1 Monthly WWTP upgrade projects 5.19.2 Finance Committee Work Plan update

5.19.3 MFA Fall Issue Report (verbal) 6. INFORMATION ITEMS

6.1 Comments on TransLink’s Draft 2013 Base Plan and Outlook 6.2 2012 Board Approval of TransLink Strategic Priorities Fund Application

7. OTHER BUSINESS

No items presented.

8. RESOLUTION TO CLOSE MEETING No items presented.

9. ADJOURNMENT/TERMINATION That the Finance Committee adjourn/conclude its regular meeting of October 11, 2012.

FIN - 4

Minutes of the Regular Meeting of the GVRD Finance Committee held on Thursday, September 20, 2012 Page 1 of 6

GREATER VANCOUVER REGIONAL DISTRICT FINANCE COMMITTEE

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Finance Committee held at 9:02 a.m. on Thursday, September 20, 2012 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. PRESENT: Chair, Director Richard Walton, North Vancouver District Director Malcolm Brodie, Richmond Director Ernie Daykin, Maple Ridge Director Jack Froese, Langley Township Director Colleen Jordan, Burnaby Councillor Michael Lewis, West Vancouver Director Geoff Meggs, Vancouver Director Mae Reid, Coquitlam ABSENT: Vice Chair, Director Marvin Hunt, Surrey Director Lois Jackson, Delta Councillor Brad West, Port Coquitlam STAFF: Carol Mason, Commissioner/Chief Administrative Officer, Chief Administrative Officer’s

Department Delia Laglagaron, Deputy Commissioner/Deputy Chief Administrative Officer, Chief

Administrative Officer’s Department Jim Rusnak, Assistant Deputy Chief Administrative Officer/Chief Financial Officer, Chief

Administrative Officer’s Department Janis Knaupp, Assistant to Regional Committees, Board Secretariat and Corporate

Information Department 1. ADOPTION OF THE AGENDA

1.1 September 20, 2012 Regular Meeting Agenda It was MOVED and SECONDED That the Finance Committee adopt the agenda for its regular meeting scheduled for September 20, 2012 as circulated.

CARRIED 2. ADOPTION OF THE MINUTES

2.1 July 19, 2012 Regular Meeting Minutes It was MOVED and SECONDED That the Finance Committee adopt the minutes of its regular meeting held July 19, 2012 as circulated.

CARRIED

2.1

FIN - 5


3. DELEGATIONS No items presented.

4. INVITED PRESENTATIONS

4.1 Cathy McLay and Bob Paddon, TransLink

Cathy McLay, Chief Financial Officer, and Bob Paddon, Executive Vice President, Customer and Public Engagement, TransLink, provided members with a presentation regarding the transfer process of the Federal Gas Tax Funds Program (FGTFP) highlighting: an overview of the FGTFP; a review of years 1 through 7 (2005/2006 to 2011/2012); 2013-2015 Base Plan Proposed Gas Tax Funding; and leveraging opportunities from funds received.

In response to questions, members were informed about: ∑ Eligibility criteria for projects funding ∑ The Strategic Priorities Fund being allotted based on population ∑ Challenges with securing operating funds and need to debt-service or

reduce programs if funds are not secured ∑ The status of projects completed to date ∑ UBCM’s prescribed financial reporting method ∑ Restrictions on multiple senior government contributions for individual

initiatives (maximum of 33%)

A comment was offered that member municipalities should communicate to the Union of British Columbia Municipalities Committee their core transportation needs to ensure funding is going to programs identified by the region as strategic. Request of Staff Staff was requested to forward electronically, to Finance Committee members, the September 20, 2012 TransLink presentations titled “Gas Tax Fund” and “2013 TransLink Technical Briefing”.

4.2 Bob Paddon, TransLink

Bob Paddon, Executive Vice President, Customer and Public Engagement, TransLink, provided members with a presentation regarding proposed changes to TransLink’s 2013 Base Plan highlighting: the action plan; changes to the Moving Forward Plan; financial challenges; fuel volatility; and projects and services included in and removed from the 2013 Base Plan. A document reflecting TransLink’s proposed changes to year 6 and 7, proposed project list for year 8 and anticipated project list for years 9 to 11 was distributed members. In response to questions, members were informed about losses in projected revenue from the Golden Ears Bridge and associated risk performance and that TransLink is investigating opportunities to refinance and renegotiate the contract.

FIN - 6


Members offered the following comments: ∑ When reserve funds are having to be used it is an indication the Province

needs to secure funding for Metro Vancouver’s transportation system ∑ The fuel tax should be expanded outside of Metro Vancouver; 30% of

Mission West Coast Express users are from Abbotsford ∑ It is important to:

o Inform the public to understand that the proposed property tax increase is in addition to the existing general tax increase

o Consult with municipalities regarding park and ride increases including costs and parking impacts to nearby residents

o Note that although ridership is lower than expected, the Golden Ears Bridge reduces pressure on other infrastructure

Members were informed that staff are working with TransLink staff and analyzing the 2013 Base Plan focusing on impacts to Metro Vancouver. It was MOVED and SECONDED That the Finance Committee direct staff to work with TransLink staff on the Federal Gas Tax Fund application and approval process, and report back to the Committee with recommendations.

CARRIED

The following materials are retained with the September 20, 2012 Finance Committee agenda: ∑ Additional material titled “Proposed Changes to Year 6 and 7, Projected

Project List – Year 8, and Anticipated Project List – Year 9 and 10”; and ∑ Presentation material titled “Gas Tax Fund” and “2013 TransLink

Technical Briefing”. Recess The Finance Committee recessed at 10:28 a.m. and reconvened at 10:30 a.m. with the following members being in attendance: PRESENT: Chair, Director Richard Walton, North Vancouver District Director Malcolm Brodie, Richmond Director Jack Froese, Langley Township Director Colleen Jordan, Burnaby Director Geoff Meggs, Vancouver Director Mae Reid, Coquitlam 5. REPORTS FROM COMMITTEE OR STAFF

5.1 Implications of the BC Carbon Tax for the Region Report dated August 27, 2012 from Jason Emmert, Air Quality Planner, Metropolitan Planning, Environment and Parks Department, and Ann Rowan, Sustainability Strategist, Chief Administrative Officer’s Department, reporting to the Finance Committee on the revenue implications of the BC Carbon Tax on Metro Vancouver residents and businesses, its effectiveness in reducing

FIN - 7


greenhouse gas (GHG) emissions, and identifying how Metro Vancouver could work with the Province to ensure that the tax achieves its objectives of reducing GHGs.

10:32 a.m. Councillor Lewis and Director Daykin arrived at the meeting. A concern was raised suggesting that the $9 million cost indicated (by the British Columbia Cycling Coalition) for separated bike lanes was high. It was MOVED and SECONDED That the Finance Committee receive for information the report dated August 27, 2012, titled “Implications of the BC Carbon Tax for the Region”.

CARRIED

5.2 GVS&DD/Wastech Comprehensive Agreement – 2011 Financial Results Report dated August 4, 2012 from Peter Wishart, Senior Engineer, Solid Waste Department, providing the Finance Committee with 2011 financial results for the Greater Vancouver Sewerage and Drainage District/Wastech Comprehensive Agreement. It was MOVED and SECONDED That the Finance Committee receive for information the report dated August 4, 2012 titled “GVS&DD/Wastech Comprehensive Agreement – 2011 Financial Results”.

CARRIED 5.3 Semi-Annual Report on GVS&DD Development Cost Charges

Report dated August 20, 2012 from Phil Trotzuk, Financial Planning and Operations Division Manager, Finance and Administration Department, reporting to the Finance Committee on the 2012 Greater Vancouver Sewerage and Drainage District Development Cost Charge revenues and any implications on their adequacy, as required in the Board’s policy. It was MOVED and SECONDED That the Finance Committee receive the report dated August 20, 2012 titled “Semi-Annual Report on GVS&DD Development Cost Charges” for information.

CARRIED 5.4 Tender/Contract Award Information – June and July 2012

Report dated July 30, 2012 from Tracey Husoy, Purchasing and Risk Manager, Finance and Administration Department, providing the Finance Committee information with regards to contracts with a total anticipated value at or in excess of $250,000.000. Discussion ensued regarding: the process for reviewing and awarding contracts; internal audit process; and related information provided in a Request For Proposal.

FIN - 8


Request of Staff Staff was requested to report back to the Finance Committee on the Contracting and Procurement Policy.

It was MOVED and SECONDED That the Finance Committee receive the report titled “Tender/Contract Award Information – June and July 2012”, dated July 30, 2012 for information.

CARRIED 5.5 Manager's Report

Report dated September 4, 2012 from Jim Rusnak, Chief Financial Officer, Finance and Administration Department, updating the Finance Committee on the monthly Wastewater Treatment Plant upgrade projects and the Committee’s 2012 Workplan.

Discussion ensued regarding the proposed regional Finance Symposium on November 28th, 2012 with the following being highlighted: ∑ Linkages to Metro Vancouver community sustainability dialogues; fall

series will be focused on the regional economy ∑ Interest from the Regional Administrative Advisory Committee for a forum

to discuss issues of affordability for Metro Vancouver

The Committee expressed interest in playing a role in planning and developing the process for the Regional Finance Symposium. Request of Staff Staff was requested to forward electronically, to the Finance Committee for comment and information, the draft discussion paper regarding the proposed Regional Finance Symposium and a descriptor for the Metro Vancouver Sustainability dialogue series on regional economy scheduled for the fall 2012, for comment and information.

Members were informed regarding the reporting out to Committees and the Board of the 2013 budget process. Members offered the following comments on presenting the 2013 budget to the public: ∑ Presentation content (and level of detail) should be tailored to audience ∑ Focus should be on simple, easy-to-understand details with graphics ∑ Reinforce the value of services (in dollars and percentage); compare with

other major cities/regional districts ∑ In comparison to overall budget, highlight portion to maintain base

services, introduction of new services and head office operational costs ∑ Highlight cost efficiencies in place ∑ Include a statement related to affordability to taxpayers

FIN - 9


6. INFORMATION ITEMS It was MOVED and SECONDED That the Finance Committee receive for information the following Information Items: 6.1 Correspondence dated July 13, 2012 addressed to Delia Laglagaron, Interim

Commissioner/Interim Chief Administrative Officer, Metro Vancouver, from Ian Jarvis, Translink, regarding Amendments to the South Coast British Columbia Transportation Authority Act.

6.2 Report dated September 4, 2012 from Fred Nenninger, Project Manager, Wastewater Secondary Treatment Upgrades, and Marie Griggs, Public Involvement Division Manager, Engineering and Construction Department, regarding Lions Gate and Iona Secondary Wastewater treatment Plants – Projects Upgrades.

CARRIED

7. OTHER BUSINESS The next Finance Committee meeting is scheduled for October 11th, 2012.

Request of Staff Staff was requested to confirm quorum for the October 11th, 2012 Finance Committee meeting.

8. RESOLUTION TO CLOSE MEETING

No items presented. 9. ADJOURNMENT/TERMINATION

It was MOVED and SECONDED That the Finance Committee conclude its regular meeting of September 20, 2012.

CARRIED (Time: 11:17 a.m.)

_____________________________________ ________________________________ Janis Knaupp, Richard Walton, Chair Assistant to Regional Committees 6521083 FINAL

FIN - 10

Finance Committee Meeting Date: October 11, 2012

To: Finance Committee From: Jim Rusnak, Chief Financial Officer/Assistant Deputy CAO, Finance &

Administration Department Date: September 26, 2012 Subject: 2013 Finance Committee - Programs and Priorities Recommendation: That the Finance Committee endorse the proposed programs and key priorities as set out in the report dated September 26, 2012 titled “2013 Finance Committee - Programs and Priorities”, as the basis for the budget to be considered at the Board Budget Workshop on October 17, 2012. 1. PURPOSE To provide the 2013 programs and key priorities under the purview of the Finance Committee for discussion and/or amendment for Board consideration at the Board Budget Workshop. 2. CONTEXT a. Overview: Metro Vancouver’s annual budgets are driven primarily by the costs of

delivering fundamentally important utility services, in partnership with member municipalities, to the region’s citizens and businesses.

The 2013 budget presentation and consultation process was augmented with five sub-

regional Council of Councils meetings aimed at both informing participants and capitalizing on local insights as they relate to Metro Vancouver program planning and budgeting.Further consultation with municipalities, stakeholders and broader publics, coupled with an engagement strategy to better inform audiences of the significant value provided by Metro Vancouver services, will also contribute to budget deliberations by committees and the board.

Mindful of both global and economic challenges, and true to the region’s focus on debt

avoidance, the board established a financial target increase of 2.5% ($11) to the average regional household for 2013.

b. Overall 2013 Budget: For 2013, the Draft Metro Vancouver Budgets, including both

operations and debt service requirements, proposes a $4 increase or 0.9% increase to the average household in the region which is below the $11 target set by the board. The draft budget totals $635.6 million up 2.5% over the prior year after accommodating for delivery of program priorities, inflation and increased service demands resulting from growth in the region.

5.1

FIN - 11

2013 Finance Committee - Programs and Priorities Finance Committee Meeting Date: October 11, 2012 Page 2 of 4

c. Committee Programs Budget Review

The current phase of the program planning and budget process is focused on the Committee review of the 2013 programs and priorities. This submission is based on broad Board objectives and direction and an annual Administrative Review wherein all proposed program costs were examined in detail. The review examined priorities, programs and assessed the appropriate staff complement. The focus of the review was to ensure that core services continue to be delivered on an effective and efficient basis, both operationally and with respect to the capital projects planned and underway. In support of this, the 2013 budget proposes additional staff resources, primarily in Operations and Maintenance (Wastewater treatment plants), Engineering and Construction, Regulation and Enforcement, Security and Emergency Management, Parks Operations and our Engineers in Training (EIT) program. A total of 22 new positions are included within the overall budget, and details of each new position, along with the rationale for each position will be included in the Finance Committee’s review of the budget, as well as the Board Budget Workshop material. Deliberations on all Metro Vancouver budgets will be the subject of the Finance Committee meeting and the Board Workshop, scheduled for October 11th and 17th respectively.

The programs under the purview of this committee are either financed primarily through

the GVRD Municipal Levy or considered corporate programs and allocated to the various legal functions and financed accordingly. GVRD functions – GVRD Municipal Levy, Water – Water Rate, Liquid Waste – GVS&DD Levy, Solid Waste – Solid Waste Tipping Fee or Housing – Housing Rents.

d. Strategic Objectives: Metro Vancouver has clearly taken a leadership position on sustainability for the region.

Long term Financial Sustainability is a critical component of this. Through the work of the Finance Committee, this will continue to be advanced throughout 2013. Under the oversight of the Finance Committee, Metro Vancouver is proposing a very modest budget increase for 2013, with an increased cost to an average household of less than

FIN - 12


1%, or $4 for the entire year. This commitment to financial sustainability and leadership is engrained in all Metro Vancouver activities.

Metro Vancouver continues to be a very capital intensive, utility organization, and as

such, many of the strategic priorities for the Committee will be related to infrastructure funding issues. Some of the key priorities include:

• Continuing to work with the Federation of Canadian Municipalities (FCM) and the

Federal Government, on the development and implementation of predictable and significant long term infrastructure financing programs. The existing Building Canada program expires in 2014, and it is critical to Metro Vancouver, along with local governments across Canada to know what will follow.

• The Committee will help to ensure that Metro Vancouver positions the Lion’s Gate WWTP Upgrade project to receive maximum support under whatever new programs emerge. Metro Vancouver and member municipalities must work together, and be very clear and targeted with the Province and the Federal Government that this project is the key funding priority for the region, at this time.

• Throughout 2013, the Committee will be receiving progress reports from the Lion’s Gate project team, as they work towards completion of the Project Definition phase by the end of 2013. This will lead to a number of significant Board decisions, which the Committee will be advising upon.

• An equally important component of this project will be consideration of changes to the existing Sewer Cost Allocation model. It was hoped that the Committee would deal with this in 2012, but given the complexity and gravity of this issue, it will be 2013 by the time RAAC is able to report out on their work.

• 2013 will also be the year for significant Board decisions related to the Waste to Energy additional capacity procurement process. The Finance Committee will receive progress reports from the Project Team, and provide support to the Board’s decision making processes.

• Regional Transportation, and especially the lack of an appropriate and sustainable financing model for TransLink, will continue to be an issue for the Metro Vancouver Board. The impact that this has on Metro Vancouver’s Regional Growth Strategy is significant, and it is expected that the Committee will continue to be actively involved in TransLink related matters.

• The Finance Committee will be much involved in the 2012 Symposium on Regional Financial Sustainability. This will be held in late November 2012, following a series of sub-regional dialogues on the economy. It is expected that this Symposium will inform future initiatives in 2013.

• In addition to the above, the Committee will continue its role of financial oversight of Metro Vancouver as a corporation. Continued improvement in the Capital and Operating Budget cycles, enhanced communication and messaging as to the value and cost effectiveness of Metro Vancouver’s services will continue as important themes for 2013.

FIN - 13


• With the oversight of the Committee, Metro Vancouver will update its annual overview of regional financial issues, and produce a report “Building Sustainable Financial Strategies” which will coalesce the discussion on financial sustainability as it relates to Metro Vancouver., member municipalities and TransLink. As a result of this report in previous years, Metro Vancouver’s Board has adopted a number of policy positions, as well as encouraged similar discussion by other elected bodies or authorities.

3. ALTERNATIVES The Committee could:

a) Endorse the 2013 programs and key priorities as set out in this report – recommended option.

b) Direct staff to prepare program changes, as appropriate, for discussion at the Board Budget Workshop.

4. CONCLUSION These programs comprise part of the overall Draft Metro Vancouver Budget that proposes a modest increase of less than one percent to the average regional household. These programs can be adjusted throughout 2013 should circumstances require; however, it is important to understand that any program changes subsequent to budget approval can only be made if there is a corresponding offsetting program adjustment elsewhere within the same overall function. ATTACHMENT Program Summary for Finance Committee Doc. 6502688

FIN - 14

��

��

��

�� Page 1 of 96

ATTACHMENT

FIN - 15

Program2012

Budget2013

Budget $ Change % 2012

Staffing Rationale Page

NumberInformation Technology-Application Services 6,920,764$ 5,439,909$ (1,480,855)$ (21.4)% 21.0 Program budget is based in

projects planned for the year - up 6% after adjusting for the $1.8 million budget carryforward in 2012.

7

Head Office-Building Operations 4,491,561 3,868,939 (622,622) (13.9)% 5.6 Budget essentially flat with 2012 after adjusting for the budget $750,000 carryforward.

8

9-1-1 Emergency Telephone Service 3,791,766 3,802,472 10,706 0.3% - Contract costs. 9

Information Technology-Desktop Management & Support 2,682,967 2,361,806 (321,161) (12.0)% 9.3 Program is the management and replacement of desktop computers. Reduction based on 2013 requirements.

10

Metro Vancouver2013 Draft Budget

Finance Committee - 2013 Programs

Information Technology-Infrastructure Management Services 3,410,699 2,903,444 (507,255) (14.9)% 12.3 Upgrade of existing software licences - fewer required upgrades in 2013.

11

Board & Committees 1,499,531 1,592,227 92,696 6.2% 0.6 Reduction in number of proposed meetings and travel.

13

Corporate Security-Contracted Security Services 1,470,100 1,525,772 55,672 3.8% - Contract inflation and increased services based on 2013 requirements.

14

In House Legal 1,239,316 1,437,560 198,244 16.0% 7.0 1.0 new position due to increasing workload.

16

Purchasing 1,293,842 1,404,227 110,385 8.5% 14.3 New Temporary Buyer position for succession preparation due to impending retirement, Increase in legal fees to update contract and consulting services templates.

17

Financial Planning & Analysis 1,134,754 1,152,772 18,018 1.6% 10.0 19

Page 2 of 96FIN - 16

Program2012

Budget2013



Number



External Contributions 951,626 1,128,500 176,874 18.6% - Contributions added for 2013 FCM Conference and Kanaka Creek Fish Hatchery.

21

Accounting Operations 1,081,765 1,099,080 17,315 1.6% 10.3 22

Human Resources-Employee Selection & Recruitment 992,542 1,021,658 29,116 2.9% 8.3 Increase due to staff promotion.

24

SSEM Regulatory Training 910,508 913,210 2,702 0.3% 2.0 26

CAO’s Office 853,334 864,297 10,963 1.3% 2.0 28

Information Technology-Geographic Information System Services 826,437 837,271 10,834 1.3% 6.5 29

Corporate Safety-Accident Prevention Services 834,442 831,643 (2,799) (0.3)% 5.0 31

Sustainability Policy and Research (SPAR) 721 485 723 400 1 915 0 3% 5 4 33Sustainability Policy and Research (SPAR) 721,485 723,400 1,915 0.3% 5.4 33

Board Secretariat 709,174 718,073 8,899 1.3% 5.7 34

Materials Management 696,186 701,339 5,153 0.7% 6.9 0.2 position transfer to Risk Management offset by labour inflation.

36

Information Technology-Corporate Telecommunications Services 669,921 674,599 4,678 0.7% 2.3 38

Information Technology-Project Management & Planning 589,856 599,556 9,700 1.6% 4.5 39

Property-Land Acquisition for New Projects 557,048 578,355 21,307 3.8% 5.3 Increase in contracted services based on 2013 requirements.

40

Organization Development 447,073 515,865 68,792 15.4% 3.0 Increase in corporate training funding.

41

Employee Training, Learning & Development 527,994 514,000 (13,994) (2.7)% 2.0 Reduction based on 2013 requirements.

44

Contribution to Regional District Sustainability Fund 1,812,000 514,000 (1,298,000) (71.6)% - Reduced by one-time additional contribution in 2012.

46


Program2012

Budget2013



Number



Financial Processes & Systems 484,680 492,158 7,478 1.5% 4.0 47

Accounts Payable 466,226 473,852 7,626 1.6% 7.2 48

Duplicating Services 521,351 458,179 (63,172) (12.1)% 3.7 Reduction consistent with electronic distribution of agendas rather that printing.

49

Risk Advisory & Audit Services 440,834 455,222 14,388 3.3% 3.0 Position reclassification. 50

Human Resources-Processes & Systems 534,223 432,538 (101,685) (19.0)% 3.4 Position transferred to Payroll Operations. Offset by temporary resources for system upgrade.

51

Payroll Operations 302,805 421,769 118,964 39.3% 4.4 Position transferred from HR - Processes & Systems.

53

Corporate Records & Information Management 405,175 412,685 7,510 1.9% 3.0 55

Property-Division Support 404,893 410,018 5,125 1.3% 3.5 57

Finance-Administration 390,513 406,511 15,998 4.1% 2.0 58

Property-Land & Right of Way Management 357,494 370,343 12,849 3.6% 3.8 59

Metro Vancouver Employee Trip Reduction Program 285,853 366,195 80,342 28.1% - Increase in program participation expected for 2013.

61

Information Technology and Corporate Services Administration 351,398 357,827 6,429 1.8% 2.0 62

CAO-Chair Administrative Support 329,454 337,683 8,229 2.5% 3.0 63

Treasury 294,757 299,511 4,754 1.6% 3.0 64

Information Technology-Database Administration 294,440 299,050 4,610 1.6% 2.3 65

Purchasing & Mail Reception 267,447 239,938 (27,509) (10.3)% 3.0 Reduction in postage and temporary resources for coverage.

66

Property-Outstanding Right of Way Acquisition 293,673 293,519 (154) (0.1)% 2.8 67


Program2012

Budget2013



Number



Corporate Library 256,911 291,030 34,119 13.3% 2.4 Increase due to the centralization of managing shared professional manuals. Other programs reduced accordingly.

69

Human Resources-Labour Relations Issues 262,028 285,176 23,148 8.8% 1.3 Increase due to staff promotion.

70

Human Resources-Employee Attendance Support 239,851 279,347 39,496 16.5% 2.2 Transfer from Organizational Development.

72

Human Resources-Employee Benefits Program 207,744 269,408 61,664 29.7% 2.8 Additional temporary resources due to change over in benefit carriers.

74

Information Technology-Department Support 243,457 260,069 16,612 6.8% 3.0 76

Human Resources-Administration 250,798 255,518 4,720 1.9% 1.0 77

Information Centre 239,857 251,331 11,474 4.8% 3.0 79

Sasamat Volunteer Fire Department 276,539 248,714 (27,825) (10.1)% - Decrease due to removal of one-time system implementation project in 2012.

80

Human Resources-Employee Programs 233,110 234,152 1,042 0.4% 0.5 81

Corporate Security & Emergency Management 181,285 215,320 34,035 18.8% 1.4 New position - Field Security Coordinator.

83

Human Resources-Department Support 211,176 214,119 2,943 1.4% 16.8 85

Risk Management 125,981 148,609 22,628 18.0% 1.1 0.2 position transferred from Materials Management.

87

Mosquito Control Contract 130,000 130,000 - 0.0% - 88

Finance-Department Support 115,969 119,106 3,137 2.7% 1.0 89

Audit, Legal & Insurance 112,803 110,929 (1,874) (1.7)% - 90

Human Resources-Job Evaluation Services 52,063 54,841 2,778 5.3% 0.5 91


Program2012

Budget2013



Number



Information & Privacy 49,272 50,041 769 1.6% 0.3 92

Community Team 19,500 19,500 - 0.0% - 93WNV Corporate Integrated Prevention 118,189 - (118,189) (100.0)% 0.5 Reduction based on

associated risk for 2013.94

Head Office-Debt Program 1,484,367 1,363,027 (121,340) (8.2)% - 95

Head Office-Capital 1,977,248 140,000 (1,837,248) (92.9)% - Based on annual building upgrade requirements. Funded from reserves.

96


��

�� !"��

�� #��

��$� ��%��&'��'��%��'�� (��'%�� )�� )��%��

�%�� %��%�� )�� )��%��'�� &��%��'&��" �� &'��!�� '��*�%��+��%��%�*�%��,� �%��!��(��%�%��'%��'��)��!��)�%�� )�� )��'��)��

�%��)�%��)��%�� "+�%��(

-�!��.��/�%�!"�"%�!��'��%��0��!��1��!��2&.�%��+��)�'� ��%�)�&��)��%� ��+��%�%�� 2�.��%'��,�+��% ��+��+��2%.��&'��'��!��%��+�2��.�� *�� &'% ��3'��2��%�.��%��&'��'��

��

��

��%��'�� &'��'��' ��0�� %��+�&'�� (��*�%��+��

��%��''��+��'��%��(

�� 4'��'��%��/��%�

5�� %�'� ��%��0�� %%��!)��)�&��%��'��!��2

��

��'��%��%��%��'��!��%��%��&��%��%��%��%��(

��

��6(��7� '��#'��(��7� '��$��8(��!�#'��(��!�$��'0��!

�� !��"#!$%

!��$&��'��9)��)�� !"��()*++�*��

�� Page 7 of 96FIN - 21

��

�� :��%�;��"4'��%�� ;��

�� #��

4'��%�� ;��&�� 88��-�� +�!��%�� -��'�(�� )��%��%�!"�"%�!�&'��%�� %��)��'%�� '�� '��'��!��%�� &��< ��=��'��%��.��%��0��(

��

��

��%�� !��88��-�� +�!��%��-��'��%��%��%��&'��%�� =��'��%��%��!��(

�� "��%�'� ��%��%�%��!��#��>��!��

$��'��&��!��%��+��%��#��!�� '��%�?�� %�7��!��

�� $��%��;+��/�� %�&@��88��-�� +�!��%��-��'�

��'��;+��/��3'��0��%�%(��'��+��&��*��&��)��%'��)��%��*��

��'��!� ��%�)��'��%�� '��,��'��88��-�� +�!��%��-��&'��%�� (

��

�(��7� '��#'��(��7� '��$��(��!�#'��(1��!�$��'0��!

�) ,�!��"#!$%

!��$&��'��9�)��)��:��%�;��";��-��9�)1�)��:��%�;��";��-�� +�!(�*-,.*��

�� Page 8 of 96FIN - 22

��

�� "�"��A�� !�� ;��

�� #��

��"�"��%�+�� +��%��7� ��+��%��=��'�� )�'�%��)�&!��A"��(��B7� ��B��"��,��A"��3'��%)� ��'��!��%��%�� !�� !

�"�"��%�%��7��'��!��?��%��'��7� ��C��(

��

��

��%��"�"�� !��' ��+��A"��(

�� A��&��7� ��

��+�,

�� '��'�� %�

��

��%��"�"�� !��(

��

��(��7� '��#'��(��7� '��$��(��!�#'��(��!�$��'0��!

�� !��"#!$%

!��$&��'��98)6��)��"�"��A�� !��(�*-��*��

�� Page 9 of 96FIN - 23

��

�� !"C��,�� >��'��

�� #��

��$� �� )��'��)��%��=��'��%��,��!��' ��'�� )��'%�� .��:��C��,2&.��'��%��,��%��'��2�.��%+��&��,"��02%.��%��%�2�.��+�� %��%�� '��%��,��!��2�.��3'��%�� %+��%��+��2 .��)��%'��%��%��'��%��%��%��&'��'�%��%�� 2�.��'��'�� %��,��%��%+��2��%@.�� +�� (

��

��

�� %��,��!��%��'��&��'�� %��%��!(

�� C��,��;��'��

��%��,�� 3'��)��)��%��

��%��%��,��%��3'��

��%��%'��

��%�� %�&��%��,��%��3'��7��%��'��'&��)�3'��%��3'��

��"��'��=��'��2��&��%��,��!��%��2��%"'��+��3'��+�,(

��

��(�7� '��#'��(��7� '��$��(��!�#'��(��!�$��'0��!

�. �)!��"#!$%

!��$&��'��9�)81�)�� !"C��,�� >��'��(�*�,�*��

�� Page 10 of 96FIN - 24

��

�� !"��'��'��

�� #��

��$� ��%��)��)��'��%��+�,�

��

�� !"��'��'��

�� #��

��

��(�7� '��#'��(��7� '��$��(��!�#'��(��!�$��'0��!

�� )!��"#!$%

!��$&��'��9�)��8)�� !"��'��'�� (�*.��*��

�� Page 12 of 96FIN - 26

4��%��%��

�� 4��%�>�� ;��

�� #��

$��%�%��=��'��/��'��'��'��%�� '��%��%��&��%��E��=��'��7� ��C��)�E��=��'��?��C��)�E��=��'��+�� %�C�� C��)��%��=��'��:'�� (��%�� &��%��'��!�&!��4��%��)��%��&��%�&!��4��%��3'��%(��7��'��4!��+��'��*��!��&��%��%��&��%��3'��!�� %��&'��=��'�� )��%��%��0��(��$� ��%��&��%��%��&��%��0��%�+�� %��(

��

��

��'��&��%��%��&��%�� %��)��%��%��0��(

�� $�!��&��%��%��&��%��3'��!�� %��&'��=��'�� )��%��%��0��(

��

��!��%�� '��%��&�� &��%��%��(�

��'��'�� &��%��%��0��%��(

��

��(��7� '��#'��(��7� '��$��(��!�#'��(��!�$��'0��!

�� !��"#!$%

!��$&��'��9�)��)��4��%�>��(�*).�*��

�� Page 13 of 96FIN - 27

��

�� '��!"��%��'��!��

�� #��

��+�,��'%��+�� 3'��%�&!��'��&'��'��+��=��'��'��!��%��'��!�� )��)��!��)��)��%�� '&��

�"�� '��%��'��%��0��=��'�� 2�&��%��2�� %��%��2��"�� !��%��2��+�,�� 2+�,��%��%��2 ��!��'��%��

��%��'��!��)��'��!� '��%��!��)��%��+��3'��%)��%2��%��'��!��'��%��'��%�&!��(

��

��

��*��'��!��!)��!��%��'��'��!��=��'��(

��

�%��%��

��87�"��%��=/��'��!��'��0��0�� (

�� '��!��

8�8��8$�%'��'��!�� F'��!�� %�%��%��'�%��0��%�%

��8G��"��%��'��!�� '��(G��%�� %�%��%��'�%��0��%�%

��

��'�� 3'��!��'��%�� '��!�� %��'��!�� %��'��!�� &'��'��=��'��(

�'��&��'��!�� '��!��%��'��!��)��%��'��'��(

�� Page 14 of 96FIN - 28

��

�� '��!"��%��'��!��

�� #��

��

��(1�7� '��#'��(��7� '��$��(��!�#'��(��!�$��'0��!

�� ,�!��"#!$%

!��$&��'��9�)�1)��'��!"��%��'��!��(�*)�,*��

�� Page 15 of 96FIN - 29

��

�� :'��5� ��

�� #��

�� =��'�� 3'��'��3'��! )��'��%��%��(

��%��+�� &��%�%��!��"�'��)��%��@�� '�� +�� %%��'�(

��

��

��%�� @��)�� %��!��0��%�� )��%�%��+��'�� (

�� 7�� 3'��

��=��'��%�� (

��

�H(��7� '��#'��(��7� '��$��(��!�#'��(��!�$��'0��!

�/ ��!��"#!$%

!��$&��'��9�)�86)��:'��5� ��(�*+�-*��

�� Page 16 of 96FIN - 30

#��>�%��

�� $'��

�� #��

�� %��%��%��%�� *�� %�� &��)� ��%��'��%�� (��!�&@��'��

%�)��%��'��0��*�� '��!)�'�� )��"%��!��%��'��/��'��&��!(�� /��!�%��%��=��'��%�� (

�� 4�;�$"��%�� (

��

��

��'��

%�)��%��'��&�� *��)�%��%��'��%�� %'��+��%��'��'&��'��%�� *��(

�� 8��8��' ��%�&�� )��)�� '� ��%�

��'&��&��'�%��%�� '��&��!��)��'��)�&@��%��'��%��'��!(�?�,�� ' �'��!��(

��8��8��,��&��'�� !�+��'��'�� '��&��(�?�,�� ' �'��!��(

��'��%��%��'�� 0��!�H��$'��;�%��!��(

��8��'��%��,�+��% ��

�� (�?�,�� ' �'��0��+�!��(

$��%��%��)�� %��&��%��%�� (

��8��8C�� '��(�?�,�� ' �'��!��(

��&��+�� '��%��&��'��

��8��85� ��+��%��%�'��%�%��+��(�?�,�� ' �'��!��(

$��%��'��$�!�&��%��'�� ;��(

��8��8��%'��,�� %��%�� (�?�,�� ' �'��!��(

5��%��,��E��$��'��(

��8��8�� '�� "��!)�A��)��7;��'��%�#��(�?�,�� ' �'��!��(

��' ��%�&�� )��)�� '� ��%��'&��&��'�%��%�� '��&��!��)��'��)�&@��%��'��%��'��!(�?�,�� ' �'��!��(�

#��>�%��

�� $'��

�� #��

��+��%�%��+��%��%'��&��'��!�+��/��'��&��%�� *��/��3'��(

$��'��%�� %��%�� %�� %��'��&��'�� !(

��!�� %��%��'��' �'�� *��(

�$"��%�� &��%��%��%��+�� *��(

��

��8(8�7� '��#'��(��7� '��$��(��!�#'��(��!�$��'0��!

��+ ��!��"#!$%

!��$&��'��9�)��)��$'�� (�*+�+*��

�� Page 18 of 96FIN - 32

#��>�%��

�� #��$�� >��!��

�� #��

��$� ��'��,�!��

�.��#��$�� ?�,�� +��%��+��+�� &'% �� )��'��"!��&'% ��%�� '��*�%��%��%��=��'��4��%��%��=��'�� (��'��%��'��!��%�'��+��&��'��(�� "��'��'%��%��(

�.�� =��!��%�!��"��%��%��'��+��)�� )��%��%��%��'�� (

8.�� 7�� #��%�%��" �� &��0��%��'��%��%�� (��'%�� !��%��%��!�� @��%��(

�.��#��%��#��%��%��%�%��"#��'%�� %��%��!��0��0�� )��%��%�(

��

��

��

�%��'��&'% ��)��%��%�� )��!��%��%��%��%��(

�� .�4'% ��%��

&.�#��%��%�%��%��0��)��)��%��.�#��!��

%.�� 7��'%�� %�;�� A0��%��'��

�.�7��%�� &'��

��(

��4'% ��%��%'��%��'�� 3'��%�� *�� %��'�%��%��%��&��(

�� Page 19 of 96FIN - 33

#��>�%��

�� #��$�� >��!��

�� #��

��

��(��7� '��#'��(��7� '��$��(��!�#'��(��!�$��'0��!

�� !��"#!$%

!��$&��'��9�)�8)��#��$�� >��!��(�*�)�*��

�� Page 20 of 96FIN - 34

#��>�%��

�� A0��&'�� ;��

�� #��

�� %��&'��0�� %�� '��'�� *��+�� &��!��3'��&��%�&!��4��%��%��%�� &@��)��'%�� !�'��%��!)��#��7��A��'��!�� $� ��

#��>�%��

�� '�� ;��

�� #��

��$� ��'%��,�!��

�.�� % ��2�

�.�%�� )�� )��%�� %��2�

8.�� %�� !)�3'��!)��'��!)��%��)��%��'��!��2�

�.��'�� !��)��&��)��%��'��*��,�2�

.��'�� '��!��0�� 3'��2��%�

1.�� %��'��

%��%��%�%��&��%��%��(��

��%%��)��$� ��%��&��'��%��=��'�� (��'��%��!��%�+��!��=��'�� (��'��%��'��!��&!�%��%��%��%�&��!��'��!��(

��

��

�� % ��)��)��%��%�� %��(

�� 8��8$�4�#�0�%��"��0�%�� +��A��

�!��

Finance Committee October 11, 2012 - Agenda...1.1 September 20, 2012 Regular Meeting Agenda It was...

Documents

Transcript of Finance Committee October 11, 2012 - Agenda...1.1 September 20, 2012 Regular Meeting Agenda It was...