Finance Committee Meeting€¦ · •Insource vs Outsource •Contract Negotiations •Contractor...

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Finance Committee Meeting September 13, 2018

Transcript of Finance Committee Meeting€¦ · •Insource vs Outsource •Contract Negotiations •Contractor...

  • Finance Committee MeetingSeptember 13, 2018

  • Items of Discussion This Evening

    • Discussion:• Student Transportation

    • June 30, 2018 – Results of Operation

    • Update:• Bond-Competitive Bid Results

    • Board Agenda:• Stop Loss Renewal

    • Bid #18-63 - Nine Passenger Van

    • Bus Route Approval

  • transportation Overview

    Finance Committee Meeting

    09/13/2018

  • AGENDA

    Past versus Present

    Hanover Research

    The Future

  • Past versus Present

    PAST PRESENT

    Staff

    1 Supervisor1 Router4 PT Clerical (Drivers)

    1 Supervisor1 Router2 Secretary III

    Overtime Excessive Seasonal SpikesOffice Layout Crammed OpenCustomer Service Unsatisfactory GoodRouting Software Edulog Transfinder (basic)Fleet Technology GPS GPS PlusTransportation Website Embarrassing ImprovedContractor Performance Meeting Expectations Meeting NEW ExpectationsNon Trans Functions Registration, Act 80 Registration, Act 80

    https://www.crsd.org/domain/3491

  • New Transportation Website

    • The NEW website has been simplified to provide relevant information.

    • Mission Statement (New)• Contact Info for CR &FS• Staff Directory (New)• Online Change Request Forms

    • Daycare

    • Transportation

    • FAQs• PDE

    • CRSD

    • Transportation Board Policy• Safety Video

    New CRT Website

    https://www.crsd.org/domain/3491

  • Past versus Present

    2015-2016 2016-2017 2017-2018

    Wages $ 751,304 $ 640,375 $ 698,676

    Benefits:

    Healthcare 285,050 266,195 284,247

    Dental 22,902 18,542 20,769

    Life Insurance 1,607 1,111 1,340

    Disability 1,549 1,606 546

    Vision 844 1,293 1,252

    Social Security 55,957 47,255 51,188

    Retirement 187,490 186,101 226,525

    Unemployment 1,896 1,614 113

    Workmen's Compensation 3,566 3,145 3,280

    Other Employee Benefits 1,115 4,491 5,936

    Totel Employee Benefits 561,976 531,353 595,196

    Total Wages and Benefits $ 1,313,280 $ 1,171,728 $ 1,293,872

    2015-2016 2016-2017 2017-2018

    Contracted Services $ 85,520 $ 15,131 $ 500

    Bus Depot Leases 365,481 362,665 356,948

    Contracted Transportation 10,000,479 10,173,110 9,850,712

    Insurance 25,092 26,651 25,543

    Postage and Printing 12,270 13,867 21,138

    Travel 550 1,663 2,558

    General Supplies 3,751 2,022 5,672

    Fuel 374,821 458,821 250,191

    Refreshments 136 213 33

    Books - 23 -

    Equipment 73,364 235 498

    Dues and Fees 655 400 390

    10,942,119 11,054,801 10,514,183

    $ 12,255,399 $ 12,226,529 $ 11,808,055

  • • 2.50% Increase in contract cost in the 2016-2017 and 2017-2018 year.

    $9,400,000

    $9,600,000

    $9,800,000

    $10,000,000

    $10,200,000

    $10,400,000

    $10,600,000

    2015-2016 2016-2017 2017-2018

    Three Year Comparison of Contracted Transportation Services

    Actual Straightline Contract Value with % Increase

  • 3 Year Snapshot

    Contributing Factors Router - New router with new rules Staff - 4 PT to 2 FT Stops - Reduction YOY Routes - Changed the runs within the routes Invoice - Checked against TF and GPS

    SY # of Routes Hrs/RteTotal

    Hrs/Day YOY Router

    2015 2016 125 5.91 738.75 C. Rehm

    2016 2017 124 5.94 736.56 -0.30% C. Rehm

    2017 2018 126 5.39 679.14 -7.80% D. Platt

    * Only counted routes with paired AM & PM runs

    ** Data from June Invoice for each SY

    2015-2016

    Actual

    2017-2018

    Actual

    (Favorable)

    Unfavorable

    Straightline $ 10,000,479 $ 9,850,712 $ (149,767)

    2015-2016 With

    Annual 2.50%

    Contractual

    Increase

    2017-2018

    Actual

    (Favorable)

    Unfavorable

    2015-2016 Base $ 10,000,479

    2016-2017 2.50% Contractual Increase 250,012

    2017-2018 2.50% Contractual Increase 256,262

    $ 10,506,753 $9,850,712 $ (656,041)

  • Hanover Research

    Survey Findings

  • Hanover Research - Introduction

    11

    To assist Council Rock School District (CRSD) in evaluating its transportationdepartment and practices, Hanover Research (Hanover) conducted a briefbenchmarking survey as well as in-depth interviews with transportation staff atCRSD’s peer districts in Pennsylvania.

    The survey’s purpose was to gather quantitative benchmarking data to identifykey characteristics of district transportation offerings at 47 of CRSD’s peerdistricts. The interviews provide in-depth information on the districts’transportation services, department functions, staffing, and policies.

  • Hanover Research - Recommendations

    Create a structured process and clear guidelines for handling families’ requests for transportation changes and complaints, and consider using a web-based form for change requests;

    Organize transportation staff responsibilities so that the director has time for strategic planning; and

    Consider reassessing the core transportation services CRSD provides to achieve greater efficiencies.

    12

    Based on our analysis, Hanover recommends that Council Rock School District:

  • 13

    Survey Analysis Key Findings

    CRSD may be ahead of its peers regarding the breadth of transportation servicesoffered. The majority (over 85%) of peer districts offer early dismissal and after-school transportation services, and over half (62%) offer daycare transportationand before-school transportation. Just around a quarter (26%) offer half-daykindergarten transportation. CRSD, by comparison, offers all of these services.

    Around three-quarters of peer districts (77%) provide specialized transportationservices for students with special needs. Among these districts, all offerwheelchair buses, and 89% offer buses with monitors.

    CRSD has roughly the same number of bus drivers, salaried transportationemployees, and hourly transportation services. Peer districts have an average of144.8 bus drivers (compared to 150 in CRSD), 1.6 salaried employees (compared toone in CRSD), and 3.2 hourly employees (compared to three in CRSD).

  • 14

    In-Depth Interview Key Findings

    Interviewed districts frequently do not enforce their official policies related tomaximum walking distance due to safety concerns. Districts’ policies for how farstudents must live from the school to receive district-provided transportation varyfrom three-quarters of a mile for all students, to the Pennsylvania state guidelineof one and a half miles for elementary students and two miles for secondarystudents. Districts have similar policies for the maximum distance students mustwalk to their bus stops. However, unsafe walking conditions due to hazardousroads make these policies unrealistic for five out of the six districts, who, inpractice, provide transportation to the majority of their students.

    Half of interviewed peer districts try to maintain a maximum busing time of 40to 45 minutes, while the remainder aim to limit this time to an hour. however,only half of the districts have official policies for the maximum busing time. Themaximum busing time typically increases for students who attend non-publicschools or receive transportation to a school outside of district boundaries.

    Five out of six interviewed districts’ transportation departments are notresponsible for student registration. Rather, registration offices, pupil servicesdepartments, or individual students manage student registration.

    ൗ𝟓 𝟔

  • 15

    In-Depth Interview Key Findings, cont.

    Peer districts have clean, structured processes for handling parent requests forchanges to transportation. However, two districts only change bus stops for safetyreasons, and one district does not take any parent requests for transportationchanges. Two of the six districts have forms on their website that parents can fillout to request a change to their bus stop.

    Districts allow the transportation director to focus on transportation strategy byassigning day-to-day administrative responsibilities and minor issues to aseparate employee. For example, some interviewed districts have a supervisor orassistant who is responsible for handling minor issues and complaints, thusallowing the director to focus on strategic planning and creating efficiencies.

    Districts that use private contractors emphasize the importance of closeinvolvement with the contractors, maintaining control over transportationspractices and decisions, clearly defining roles, and communicating frequently. Ofthe six districts interviewed, only one district does not contract out for any of theirtransportation services. Four of the districts contract out all their transportationservices, and one only contracts out transportation for students with special needsand some non-public school students. All of the districts who use contractors fortheir transportation services determine the routing themselves.

  • 16

    Survey Results: District Characteristics

    CRSD’s student enrollment falls between 10,001 and 15,000 students, whereas the majority of survey respondents have fewer than 10,00 students. CRSD also falls in line with the largest

    category of square miles covered by a district, at over 50 square miles.

    11%

    13%

    43%

    32%

    2%

    0% 20% 40% 60% 80% 100%

    15,001-20,000

    10,001-15,000*

    5,001-10,000

    1,001-5,000

    Less than 1,000

    n=47 (Excluding CRSD)*Denotes CRSD’s enrollment

    Districts by Student Enrollment

    37%

    13%

    4%

    17%

    28%

    0% 20% 40% 60% 80% 100%

    More than 50*

    40-50

    30-40

    20-30

    Less than 20

    Districts by Square Mile Covered

    n=47 (Excluding CRSD)*Denotes CRSD’s enrollment

  • 17

    Transportation Employees: Office

    CRSD has one salaried employee in the district transportation office, just below the peer average in the same student enrollment category who employ an average of 1.6. CRSD’s hourly employee

    number is on-par with its district peers of the same enrollment capacity at 3.

    Average Number of Salaried Employees in District Transportation Office by Student Enrollment

    Average Number of Hourly Employees in District Transportation Office by Student Enrollment

    *Denotes CRSD’s student enrollment category.

    2.0

    1.01.6 2.0 1.6

    3.4Council Rock, 1.0

    0

    5

    All Peers Less than 1,000 1,001-5,000 5,001-10,000 10,001-15,000* 15,001-20,000

    2.43.0

    1.8

    3.22.7

    Council Rock, 3.0

    0

    5

    All Peers Less than 1,000 1,001-5,000 5,001-10,000 10,001-15,000* 15,001-20,000

  • The Future

    How do we get there?

  • Transportation Highlights

    Create a Stronger Team

    Upgrade Routing Software

    Improve CRSD Transportation Website

    Build Stronger Relationship with First Student

    Reduce Cost

    Add Value

  • The Future

    Department Staffing Scenarios A

    Current State – 1 Salary & 3 Hourly Scenario A – 2 Salary & 3 Hourly

    Transportation Supervisor

    Router – ALL Van DriversBus

    Monitors

    Transportation Admin Secretary

    Registration Admin

    Secretary

    Director of Transportation

    Transportation Supervisor

    Router – PublicRouter – Special

    Services and Non-Public

    Van Drivers Bus Monitors

    Admin Secretary IV

    Restructuring of Staff $ 174,172

    Central Registration 51,214

    $ 225,386

  • Scenarios A

    Breakdown of the Expenses

    Current vs Scenario A

    Supervisor Add

    Central Registration

    Admin III to Router

    Admin III to Admin IV

    Scenario A – 2 Salary & 3 Hourly

    Director of Transportation

    Transportation Supervisor

    Router – PublicRouter – Special

    Services and Non-Public

    Van Drivers Bus Monitors

    Admin Secretary IV

    Restructuring of Staff $ 174,172

    Central Registration 51,214

    $ 225,386

  • Scenarios A

    Value Prop

    Transportation DirectorTransportation

    •Create Goals

    •Create Scorecard

    •IDP & Succession Planning

    •Performance Reviews

    •Create Playbook

    District

    •Special Services

    •Athletics & Field Trips

    •Strategic Planning

    •Transportation Network Analysis

    •Communication Plan

    •Safety Policies & Education

    Technology

    •Website Maintenance

    •Transfinder

    •Cameras

    •Bus Trackers

    •Student Trackers

    •GPS Integration

    External

    •Bids – Equipment, Fuel, Services

    •Insource vs Outsource

    •Contract Negotiations

    •Contractor Management

    •Create Metrics

    •Business Reviews

    Scenario A

    Director of Transportation

    Transportation Supervisor

    Router –Public

    Router –Special

    Services and Non-Public

    Van DriversBus

    Monitors

    Admin Secretary IV

    Restructuring of Staff $ 174,172

    Central Registration 51,214

    $ 225,386

  • The Future

    Department Staffing Scenarios B

    Current State – 1 Salary & 3 Hourly Scenario B – 1 Salary & 3 Hourly

    Director/Supervisor of Transportation

    Router – PublicRouter –

    Special Services and Non-Public

    Van Drivers Bus MonitorsAdmin

    Secretary IV

    Restructuring of Staff $ 25,135

    Central Registration 51,214

    $ 76,349

    Transportation Supervisor

    Router – ALL Van DriversBus

    Monitors

    Transportation Admin Secretary

    Registration Admin

    Secretary

  • Scenarios B

    Breakdown of the Expenses

    Current vs Scenario B

    Central Registration

    Admin III to Router

    Admin III to Admin IV

    Scenario B – 1 Salary & 3 Hourly

    Restructuring of Staff $ 25,135

    Central Registration 51,214

    $ 76,349

    Director/Supervisor of Transportation

    Router – PublicRouter –

    Special Services and Non-Public

    Van Drivers Bus MonitorsAdmin

    Secretary IV

  • Scenarios B

    Value Prop

    Daily Operations

    Daily Operations

    Daily Operations

    Everything Else

    Scenario B

    Transportation Supervisor

    Router –Public

    Router –Special

    Services and

    Non-Public

    Van Drivers

    Bus Monitor

    s

    Admin Secretar

    y IV

    Restructuring of Staff $ 25,135

    Central Registration 51,214

    $ 76,349

  • Recommended

    Policies to Review

    Walking and Riding

    • Walk Distances (School or Stop)• Elementary – 0.5 miles• Secondary – 1.0 miles

    • Location of Stop• Elementary – In neighborhood• Secondary – End of neighborhood

    • Ride Times• Elementary – 75 max in district• Secondary – 75 max in district

    The Exceptions

    • 5 Day Rule• Any change must be for 5 days

    • Joint Custody• Only if 50/50, in district

    • Daycare• + ¼ mile to boundary, 5 days

    • Appeal Process• Decisions are constantly

    challenged

  • GOAL – To be the BEST serving the BEST

    We must exceed expectations while identifying cost reductions and increasing value added services in a safe and sustainable environment for our students.

    • Continuous improvement

    • Create momentum for change

    • Reward positive behavior

    • Right person in the right role

    • Encourage collaboration

    • Lead with integrity

  • What’s next?

  • School board direction

    What’s next?

    Transportation Department Staff A - Director, Supervisor, 2 Routers, Class IV B - Supervisor, 2 Routers, Class IV

    Revise CRSD Transportation PoliciesBoard Sub-Committee

    Create Appeal Process and Review BoardInput to Composition of Review Board

  • Preliminary Results of Operations – June 30, 20181

    1 Unaudited – Subject to Change

    Budget Actual Variance

    Percent of

    Variance

    Revenues: $ 229,132,916 $ 232,376,959 $ 3,244,043 1.42%

    Expenditures: 233,333,635 232,041,195 1,292,440 0.55%

    Revenues in Excess ( Under) of Expenditures (4,200,719) 335,764 4,536,483

    Less:

    Operating Transfer to Capital Reserve - 3,000,000 (3,000,000)

    Revenues in Excess ( Under) of Expenditures

    and Operating Transfers (4,200,719) (2,664,236) (1,536,483)

    Beginning Fund Balance 24,086,668 24,086,668 -

    Ending Fund Balance $ 19,885,949 $ 21,422,432 $ (1,536,483)

  • Preliminary Results of Operations – June 30, 20181

    1 Unaudited – Subject to Change

    Analysis of Major Revenue Variances

    Revenues: Budget Actual Variance

    Percent of

    Variance

    Real Estate Taxes $ 144,510,096 $ 146,022,920 $ 1,512,824 1.05%

    Earned Income Taxes 16,500,000 17,845,729 1,345,729 8.16%

    PlanCon Rental Reimbursement 900,000 1,346,042 446,042 49.56%

    State Retirement 17,659,661 17,872,045 212,384 1.20%

    Basic Education Subsidy 14,300,000 14,444,756 144,756 1.01%

    Special Education Subsidy 6,475,000 6,569,813 94,813 1.46%

    State Tuition Reimbursement 30,000 84,963 54,963 183.21%

    Delinquent Tax Collections 2,550,000 2,236,913 (313,087) -12.28%

    Interim Real Estate Taxes 1,200,000 797,270 (402,730) -33.56%

    $ 204,124,757 $ 207,220,451 $ 3,095,694

  • A Closer Look at Earned Income Tax

    Annual Budget Annual Collections % Increase

    2004-05 $ 11,067,610

    2005-06 11,795,055 6.57%

    2006-07 12,861,785 9.04%

    2007-08 13,078,766 1.69%

    2008-09 13,104,879 0.20%

    2009-10 12,879,556 -1.72%

    2010-11 $ 12,550,000 12,118,589 -5.91%

    2011-12 13,100,000 14,141,331 16.69%

    2012-13 13,100,000 15,091,502 6.72%

    2013-14 14,000,000 16,545,807 9.64%

    2014-15 15,100,000 16,210,229 -2.03%

    2015-16 16,000,000 16,397,520 1.16%

    2016-17 16,300,000 18,398,182 12.20%

    2017-18 16,500,000 17,845,729 -3.00%

  • Preliminary Results of Operations – June 30, 20181

    1 Unaudited – Subject to Change

    Budget Actual

    Favorable

    (Unfavorable) %

    Salaries and Wages $ 108,021,236 $ 109,581,908 $ 1,560,672 1.44%

    Employee Benefits:

    Healthcare 22,977,777 22,397,064 (580,713) -2.53%

    Dental 1,570,225 1,586,763 16,538 1.05%

    Life Insurance 161,590 142,136 (19,454) -12.04%

    Disability 130,425 127,554 (2,871) -2.20%

    Vision 109,277 108,353 (924) -0.85%

    Social Security 7,901,345 8,044,337 142,992 1.81%

    Retirement 35,115,210 35,588,886 473,676 1.35%

    Tuition Reimbursement 100,000 110,382 10,382 10.38%

    Unemployment 269,956 7,198 (262,758) -97.33%

    Workmen's Compensation 540,061 510,697 (29,364) -5.44%

    Other Benefits 238,000 474,180 236,180 99.24%

    Total Employee Benefits 69,113,866 69,097,550 (16,316) -0.96%

    Total Wages and Benefits 177,135,102 178,679,458 1,544,356 0.17%

    300-900 Objects 56,198,533 53,361,738 (2,836,795) -5.05%

    Total Expenditures $233,333,635 $232,041,195 ($1,292,439) -0.55%

  • Preliminary Results of Operations – June 30, 20181

    Selected Appropriation Program Areas – 300-900 Objects

    1 Unaudited – Subject to Change

    Budget Actual

    Favorable

    (Unfavorable) %

    Buildings and Grounds $ 8,501,474 $ 7,341,980 $ (1,159,494) -13.64%

    Special Services - Contracted 4,123,885 3,339,112 (784,773) -19.03%

    Student Transportation 10,806,916 10,343,239 (463,677) -4.29%

    Building Budgets 1,997,815 1,653,247 (344,568) -17.25%

    Debt Service 17,966,401 17,871,014 (95,387) -0.53%

    Fund Transfers - 255,553 255,553 N/A

    $ 43,396,491 $ 40,804,145 $ (2,592,346) 5.85%

  • Bond Series A of 2018

    • Issued $4.8 million of bonds to refinance our variable rate bond to fixed rate.

    • 6 year maturity• TIC 1.871285%• Currently Budgeting 4.00% annually.• Actual Interest Rate Paid in August 2.52%

    • Savings to Budget is $269,696 over six years.

    • Internet Auction Bid Stats:• Eight Underwriters Participated• 86 bids received• Underwriter’s Best Bid Range: 2.094345% to 1.871258%

  • Council Rock School DistrictStop Loss Renewal & Analysis

    August 20, 2018

  • ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS™

    2018-19 Stop Loss

    37

    Stop Loss Marketing Summary• Gallagher Benefit Services requested quotes from 10 Stop Loss• Four carriers quoted

    • Reliance and HM provided competitive quotes• Optum and Symetra provided uncompetitive quotes at over 50% above current

    Carrier Response

    Sunlife Current

    AIG Declined to Quote

    Guardian Declined to Quote

    HCC Life Declined to Quote

    HIIG-Elite Declined to Quote

    HM Quoted

    Voya Financial Declined to Quote

    Optum Quoted but uncompetitive

    Reliance Standard Quoted

    Symetra Quoted but uncompetitive

    Zurich Declined to Quote

  • ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS™

    2018-19 Stop LossStop Loss Options: September 1, 2018- August 31, 2019

    This analysis is for illustrative purposes only, and is not a guarantee of future expenses, claims costs, managed care savings, etc. There are many variables that can affect future health care costs

    including utilization patterns, catastrophic claims, changes in plan design, health care trend increases, etc. This analysis does not amend, extend, or alter the coverage provided by the actual

    insurance policies and contracts. Please see your policy or contact us for specific information or further details in this regard.

    Council Rock Area School District Stop Loss: Effective September 1, 2018

    Current Deductible Renewal Negotiated Renewal Alternative I Alternative 2

    Carrier Sun Life Sun Life Sun Life Reliance Standard HighMark

    Individual Specific Deductible $275,000 $275,000 $275,000 $275,000 $275,000

    Policy Year Maximum Unlimited Unlimited Unlimited Unlimited Unlimited

    Lifetime Maximum Unlimited Unlimited Unlimited Unlimited Unlimited

    Contract Basis (Incurred/Paid) Paid (/12) Paid (/12) Paid (/12) 24/12 24/12

    Benefits Covered Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx

    Specific Payable Percentage 100% 100% 100% 100% 100%

    Lasers None None None None None

    Commission Included in the Rates 0% 0% 0% 0% 0%

    Supplemental Compensation 0% 0% 0% 0% 0%

    Single 306 $21.53 $26.91 $26.27 $16.75 $19.45

    Family 1001 $47.64 $59.55 $58.12 $52.67 $52.91

    Admin PEPM Credit if HM is Selected $0.00 $0.00 $0.00 $0.00 ($1.50)

    Monthly Premium Including $1.50 Admin Charge $54,276 $67,844 $66,217 $57,848 $56,954

    Total Annual Premium Including $1.50 Admin Charge $651,310 $814,128 $794,601 $694,178 $683,449

    Annual $ Change from Current N/A $162,818 $143,291 $42,868 $32,139

    Annual % Change from Current N/A 25.0% 22.0% 6.6% 4.9%

  • ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS™ 39

    2018-19 Administrative Fee Renewal

    • IBC has offered a reduced administration fee for the 2018-19 Plan year• The fee will save the district approximately $80K compared to the current annual cost

    2017-18 Plan Year2018-19 Plan Year (Original Renewal)

    2018-19 Plan Year (New Renewal)

    Medical Admin Fee $46.50 $47.90 $41.40

    Estimated Monthly Premium $60,775.50 $62,605.30 $54,109.80

    Estimated Annual Premium $729,306.00 $751,263.60 $649,317.60

    Annual $ Change from Current N/A $21,958 ($79,988)

    Annual % Change from Current N/A 3.0% -11.0%

    This analysis is for illustrative purposes only, and is not a guarantee of future expenses, claims costs, managed care savings, etc. There are many variables that can affect future health care costs

    including utilization patterns, catastrophic claims, changes in plan design, health care trend increases, etc. This analysis does not amend, extend, or alter the coverage provided by the actual

    insurance policies and contracts. Please see your policy or contact us for specific information or further details in this regard.

    IBC Administrative Fee Proposed Fee

  • ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS™© 2018 GALLAGHER BENEFIT SERVICES, INC. 40

    Gallagher Benefit Services, Inc. (GBS) treats your personal privacy with care and respect. Because we value our client relationships, we do not disclose a client’snonpublic personal financial and health information with third parties, except for the purposes of placing your insurance coverage(s), and as otherwisepermitted by law.

    Applicable law requires GBS to provide our clients with a copy of our Privacy Policy which is enclosed. This policy does not apply to our efforts to market ourproducts and services to you, so you may receive information from us regarding products that may suit your needs.

    GBS has always been mindful of our clients’ privacy. We maintain physical, electronic, and procedural safeguards that comply with federal and state regulationsto guard your nonpublic personal financial and health information and that of your employees.

    Thank you for choosing Gallagher Benefit Services, Inc. We appreciate your business and value our relationship.

    This Privacy Policy Disclosure outlines our information sharing practices to help you understand how we protect your privacy and that of your employees whenwe collect and use information about you and your employees, and the measures we take to safeguard that information.

    Information We Collect. We collect nonpublic personal financial and health information about you and your employees as required by the insurancecompanies including:• Information we receive from you and your employees on applications or questionnaires, such as occupation, current employer and social security number;• Information about your transactions with us, our affiliates, or previous insurers; such as your policy coverage, claim information, premiums and payment

    history;• Information we receive from consumer-reporting agencies such as Equifax that is obtained for the purpose of ascertaining credit histories. These reports are

    obtained as underwriting tools to determine bill paying habits and credit worthiness for certain individual, personal insurance products. These reports arenot subject to race, gender or income.

    Information We Disclose. We do not disclose any nonpublic personal financial and health information about our clients or former clients to anyone, except forthe purposes of placing your insurance coverage(s) and as otherwise permitted by law. For example, we may disclose nonpublic personal financial and/orhealth information about you and your employees to market your insurance coverage directly with insurers and providers.

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  • ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS™© 2018 GALLAGHER BENEFIT SERVICES, INC. 41

    DisclaimersSolvency

    Coverage

    Renewal/Financial

    Legal

    While GBS does not guarantee the financial viability of any health insurance carrier or market, it is an area we recommend that clients closely scrutinize when selecting a health insurance carrier. There are a number of rating agencies that can be referred to including, A.M. Best, Fitch, Moody’s, Standard & Poor’s, and Weiss Ratings (TheStreet.com). Generally, agencies that provide ratings of Health Insurers, including traditional insurance companies and other managed care organizations, reflect their opinion based on a comprehensive quantitative and qualitative evaluation of a company's financial strength, operating performance and market profile. However, these ratings are not a warranty of an insurer's current or future ability to meet its contractual obligations.

    IMPORTANT: This proposal [analysis, report, etc.] is an outline of the coverages proposed by the carrier(s), based on information provided by your company. It does not include all of the terms, coverages, exclusions, limitations, and conditions of the actual contract language. The policies and contracts themselves must be read for those details. Policy forms for your reference will be made available upon request.

    This analysis is for illustrative purposes only, and is not a guarantee of future expenses, claims costs, managed care savings, etc. There are many variables that can affect future health care costs including utilization patterns, catastrophicclaims, changes in plan design, health care trend increases, etc. This analysis does not amend, extend, or alter the coverage provided by the actual insurance policies and contracts. Please see your policy or contact us for specific information or further details in this regard.

    The intent of this analysis is to provide you with general information regarding the status of, and/or potential concerns related to, your current employee benefits environment. It does not necessarily fully address all of your specific issues. It should not be construed as, nor is it intended to provide, legal advice. Questions regarding specific issues should be addressed by your general counsel or an attorney who specializes in this practice area.

  • 9 Passenger Van Bid

    • Van fleet is aging:• 13 vehicles

    • Average Age 8.38 years

    • Average Milage 79,727; High 165,289

    • Fleet Use• 4 - Home to School

    • 6 - Achieve

    • 1 – North Community Based Instruction (CBI)

    • 2 Shared (Spare)

    • Recommend to Award to Whitmoyer Ford, Inc., low bid, $27,400

  • Approval of 2018-2019 Bus Routes

    •Annual Requirement

    •Approximately 7,700 Bus Stops, To and From School

    •127 Runs