Final welcome to our presentation on supervision in nfe

Welcome to our Welcome to our Presentation Presentation

on on Supervision in NFE Supervision in NFE

programsprograms

Group MembersGroup Members

Muntaha HoqueMuntaha Hoque

Rayhanul HaqueRayhanul Haque

Shamsun Nahar Shamsun Nahar

Afia RahmatyAfia Rahmaty

Ridwanul MosrurRidwanul Mosrur

Our ObjectivesOur Objectives

To conceptualize the idea of To conceptualize the idea of Supervision: Theory & Practice. Supervision: Theory & Practice. To identify Supervision practices for To identify Supervision practices for NFE program in different types of NFE program in different types of organizations.organizations. To develop a full-proof supervision To develop a full-proof supervision module along with supervision module along with supervision strategy.strategy.

Supervision: Conceptual FrameworkSupervision: Conceptual Framework

Meaning

Definition

Concepts

Supervision: MeaningSupervision: Meaning

SupervisionSupervision means the act of watching over means the act of watching over the work or tasks of another who may lack the work or tasks of another who may lack full knowledge of the concept at hand.full knowledge of the concept at hand.

SupervisionSupervision does not mean control of another does not mean control of another but guidance in a work, professional or but guidance in a work, professional or personal context.personal context.

[[Source: http://en.wikipedia.org/wiki/SupervisionSource: http://en.wikipedia.org/wiki/Supervision]]

Supervision: DefinitionSupervision: Definition

Medieval (Medieval (Late 16th centuryLate 16th century) Latin ) Latin supervis-supervis-, past , past participle of ‘participle of ‘supervidere’ supervidere’ which means which means "oversee“. Latin ‘"oversee“. Latin ‘super’ super’ means "over, above" means "over, above" + ‘+ ‘videre’ videre’ means "see“.means "see“.

[[Source: http://encarta.msn.com/dictionary_/supervision.htmlSource: http://encarta.msn.com/dictionary_/supervision.html]]

Oversee the performance or operation of a Oversee the performance or operation of a person or group, to mark out the errors and person or group, to mark out the errors and rectify them in order to ensure quality service rectify them in order to ensure quality service and attain a certain goal.and attain a certain goal.

Supervision: General ConceptSupervision: General Concept

Observation of a certain task by management Observation of a certain task by management in order to ensure quality.in order to ensure quality.

In modern terms Supervision refers to-In modern terms Supervision refers to-

Training to enhance skillsTraining to enhance skills

Select workersSelect workers

Judge result & find gapsJudge result & find gaps

To reshuffle workers if neededTo reshuffle workers if needed

To give rewards to achievers and also punish To give rewards to achievers and also punish failurefailure

Supervision: TypesSupervision: Types

Types of Supervision

Activity in Focus

Nature

Area

Academic Supervision Administrative Supervision

Management Supervision Leadership Supervision

Program (Full) Supervision Item (Partial) Supervision

Supervision style in NFE ?Supervision style in NFE ?

The supervision in NFE is of packed style.The supervision in NFE is of packed style.

It works from both Academic & It works from both Academic & Administrative perspective.Administrative perspective.

Considering the nature it is mostly Considering the nature it is mostly ‘Leadership Supervision’ rather than ‘Leadership Supervision’ rather than ‘Management supervision’.‘Management supervision’.

Both of Program & Item Supervision is in Both of Program & Item Supervision is in practice. practice.

Key points to understand Key points to understand Supervision in NFESupervision in NFE

Administrative structure Administrative structure

for Supervision.for Supervision.

Supervision Strategy / Supervision Strategy / Supervision Policy.Supervision Policy.

Supervision ChecklistSupervision Checklist

Organization in FocusOrganization in Focus

Govt.– Islamic Foundation Bangladesh

International- BRAC

National– Dhaka Ahsaniya Mission

Baitul Mukarram mosque, the Baitul Mukarram mosque, the original home of IFBoriginal home of IFB

Islamic Foundation Islamic Foundation BangladeshBangladesh

Islamic Foundation BangladeshIslamic Foundation Bangladesh

Organization Profile:Organization Profile:

Establish in-Establish in- 1975 1975

TypeType--Islamic education, research and Islamic education, research and activities activities

HeadquartersHeadquarters--Islamic Foundation Islamic Foundation Bangladesh, Agargaon, Sher-Bangladesh, Agargaon, Sher-e-Bangla Nagar, Dhaka-1207, Bangladesh e-Bangla Nagar, Dhaka-1207, Bangladesh

Official languages-Official languages- Bengali, English, Arabic Bengali, English, Arabic

Staff Staff -- 1412 1412

Islamic Foundation BangladeshIslamic Foundation BangladeshAdministrative Structure for SupervisionAdministrative Structure for Supervision

Supervisors from Head office

Supervisors from Divisional office

Supervisors from Zilla office

Supervisors from Thana office

Master Trainer& Model Caretaker

Supervisors from Project office

(Prokolpo Doptor)

Supervisors from other Ministry, Department, Collaborative Org. & Civil Society

Islamic Foundation BangladeshIslamic Foundation Bangladesh Institutions for SupervisionInstitutions for Supervision

For Supervision, there are Two groups of For Supervision, there are Two groups of institutions-institutions-

Group-AGroup-A (includes General Resource (includes General Resource

Center & Model Resource Center) Center & Model Resource Center)

Group-BGroup-B (includes all types of Mosque (includes all types of Mosque

based Child & Mass Education center)based Child & Mass Education center)

Islamic Foundation BangladeshIslamic Foundation BangladeshSupervision Policy (Group-A & B)Supervision Policy (Group-A & B)

There are Two parts in Supervision Resister (SR). There are Two parts in Supervision Resister (SR). * First part is for Supervision personnel from IFB* First part is for Supervision personnel from IFB * Second part is for Others (Outsider of IFB)* Second part is for Others (Outsider of IFB)

Each & every supervisors should keep a short, Each & every supervisors should keep a short, specific supervision report in SR.specific supervision report in SR. Responsible officer will take necessary initiatives Responsible officer will take necessary initiatives according to the written comments in SR & a according to the written comments in SR & a record should keep in 2record should keep in 2ndnd column of SR. column of SR.

[Source: Back cover of Supervision Resister] [Source: Back cover of Supervision Resister] (continuing….)(continuing….)

Islamic Foundation BangladeshIslamic Foundation BangladeshSupervision Policy (Group-A & B)Supervision Policy (Group-A & B)

Field Officer / Field Supervisor will visit each Field Officer / Field Supervisor will visit each Resource Center (RC) at least 2 times per month in Resource Center (RC) at least 2 times per month in his/her area.his/her area.

Divisional / Zilla Officers will visit each RC at least Divisional / Zilla Officers will visit each RC at least Once in every 3 months.Once in every 3 months.

Supervisor will check previous reports to find if the Supervisor will check previous reports to find if the recommended initiatives has taken or not. If necessary, recommended initiatives has taken or not. If necessary, meeting can be called.meeting can be called.

Recommendation from Outsider should be reported to Recommendation from Outsider should be reported to the responsible authority. the responsible authority.

[Source: Back cover of Supervision Resister][Source: Back cover of Supervision Resister]

Islamic Foundation BangladeshIslamic Foundation Bangladesh Rank of Supervisor Day /

Times(Per Month)

Every day Every month

Center Resource center

Center Resource center

Divisional Director 5 days 5 1 25 5

Deputy Director 8 days 5 1 40 8

Assistant Director 5 days 6 1 30 5

Field Officer 8 days 6 1 48 8

Field Supervisor 15 days 8 1 120 50

Caretaker

Model 12 days 4 (with GRC) ---- 48

General 8 days 4 ---- 32

Master Trainer Directed by Governing Body, supervise Center & Resource center- 5 days/ month

Islamic Foundation BangladeshIslamic Foundation Bangladesh

BRAC (Bangladesh Rural Advancement Committee)

Type: Non-profit Founded in 1972 Location: Dhaka, Bangladesh Employees119,520 (Dec 2009) Website--http://www.brac.net Fazle Hasan Abed,

founder of BRAC

BRACBRACAdministrative Structure for SupervisionAdministrative Structure for Supervision

Head Office

Regional Office

Team Office

Field Operation Unit

Education Development Unit

Research & Evaluation Department (RED)

BRACBRACSupervision PolicySupervision Policy

Regional Manager will supervise around 15 team-Regional Manager will supervise around 15 team-offices.offices.

Regional Manager will supervise for ensuring the Regional Manager will supervise for ensuring the quality of staffs who are involved in field level quality of staffs who are involved in field level supervision.supervision.

Regional managers will inspect schools as per Regional managers will inspect schools as per demand & wish.demand & wish.

Team in charge is responsible for team office and Team in charge is responsible for team office and responsible for supervision & coordination.responsible for supervision & coordination.

[[Source: Source: School Evaluation Mechanism in BRAC Education Programme School Evaluation Mechanism in BRAC Education Programme

by Samir R Nath,by Samir R Nath,

Research and Evaluation Division, BRAC]Research and Evaluation Division, BRAC]

BRACBRACSupervision PolicySupervision Policy

A team-in-Charge (TC) will supervise 70-80 A team-in-Charge (TC) will supervise 70-80 schools. schools.

A Team-in-Charge (TC) will visit/supervise A Team-in-Charge (TC) will visit/supervise each school once in a month.each school once in a month.

Program Organizers (PO) & Resource Teacher Program Organizers (PO) & Resource Teacher (RT) are grass-root level supervisors.(RT) are grass-root level supervisors.

PO/ RT will supervise at least 12-15 schools.PO/ RT will supervise at least 12-15 schools. [[Source: Source: School Evaluation Mechanism in BRAC Education Programme School Evaluation Mechanism in BRAC Education Programme



BRACBRACSupervision FactsSupervision Facts

Name of Supervisor

Number of Supervisor

Coordinator of Number of Schools for supervision

Times of Visit

Regional Manager (RM)

37 15 Team-in-Charge

500 schools As per demand & wish

Team-in-Charge

505 4/5 POs 70-80 schools Each school Once a month

Program Officer (PO)

2000 (approx.) 12-15 facilitator

12-15 schools Each school 3 times in a week

Resource Person: Tabassum Rania ChowdhuryResource Person: Tabassum Rania Chowdhury

BRACBRACSupervision mattersSupervision matters

Pupils’ attendance & participation in classPupils’ attendance & participation in class Pupils’ Performance evaluationPupils’ Performance evaluation Community sharing & involvementCommunity sharing & involvement Teaching-learning process.Teaching-learning process. Uses & utilization of provided materials.Uses & utilization of provided materials. School infrastructureSchool infrastructure [[Source: Source: School Evaluation Mechanism in BRAC Education Programme School Evaluation Mechanism in BRAC Education Programme



Dhaka Ahsania Mission

Founded in 1958, Dhaka Ahsania Mission has now been celebrating its 50th year

of operation in 2007.

Dhaka Ahsania MissionDhaka Ahsania MissionSupervision StructureSupervision Structure

Central Level

Regional Level

Area Level

Union Level (Supervisor)

Center level ( SMC )

Dhaka Ahsania MissionDhaka Ahsania MissionArea of SupervisionArea of Supervision

Regional Supervisor:Regional Supervisor:

# Teaching-Learning Quality# Teaching-Learning Quality

# Supervision of Area supervisor# Supervision of Area supervisor

* Regularity* Regularity

* Responsibility* Responsibility

* Remedial Advocacy* Remedial Advocacy

# Arrange a Coordination in Regional# Arrange a Coordination in Regional

level.level.


Area SupervisorArea Supervisor

# Supply Teaching-Learning materials.# Supply Teaching-Learning materials.

# Supervision of Union Supervisor# Supervision of Union Supervisor

* As per Planning* As per Planning

* Remedial advocacy* Remedial advocacy

* CMC meeting* CMC meeting

# Monthly refreshers’ training.# Monthly refreshers’ training.

# Support for week teachers.# Support for week teachers.


Union SupervisorUnion Supervisor

# Regular visit centers for supervision# Regular visit centers for supervision

* Quality of Teaching* Quality of Teaching

* Use of Teaching-learning * Use of Teaching-learning

materials materials

* Environment of centers.* Environment of centers.

* Attendance rate* Attendance rate

# Create Students Profile# Create Students Profile

continuing…continuing…


Union SupervisorUnion Supervisor

# Help tutor for Monthly & Half-yearly# Help tutor for Monthly & Half-yearly

exam exam

# Support to Tutor for Organizing # Support to Tutor for Organizing

CMC meeting.CMC meeting.

# Learners’ home visit.# Learners’ home visit.

# Visit 3 centers everyday. # Visit 3 centers everyday.

Each school 2 times/weekEach school 2 times/week

Role of Union Supervisor Dhaka Ahsania MissionDhaka Ahsania Mission

InitiatorInitiator

ManagerManager

Passive OrganizerPassive

Organizer

Supporting body

Supporting body AdvisorAdvisor

PromoterPromoter

LeaderLeader

MotivatorMotivatorTrainerTrainer

Union Supervisor

Union Supervisor

Dhaka Ahsania MissionDhaka Ahsania MissionSupervision PolicySupervision Policy

Main focus of Regional Supervisors (RS) will be the Main focus of Regional Supervisors (RS) will be the quality of Teaching-Learning Process in Child quality of Teaching-Learning Process in Child Learning Center (CLC).Learning Center (CLC).

Master trainers, Area officers & union supervisors Master trainers, Area officers & union supervisors will work as the supporting body of Regional will work as the supporting body of Regional Supervisors.Supervisors.

Regional supervisor will check if the Area Regional supervisor will check if the Area Supervisors supervise & recommend regularly.Supervisors supervise & recommend regularly.

Organize a monthly coordinating meeting in regional Organize a monthly coordinating meeting in regional level focusing problems & remedial issues.level focusing problems & remedial issues.

Dhaka Ahsania MissionDhaka Ahsania MissionSupervision PolicySupervision Policy

RS will ensure the total supervisory on the RS will ensure the total supervisory on the supplying process of Materials & Teaching Aids. supplying process of Materials & Teaching Aids. The supervision on M&TA is also assign to Area The supervision on M&TA is also assign to Area Supervisor (AS) & Union Supervisor (US).Supervisor (AS) & Union Supervisor (US).

RS, AS & US supervise the centers regularly & RS, AS & US supervise the centers regularly & keep written Record in Supervision Register.keep written Record in Supervision Register.

Training experience should be shared if Training experience should be shared if necessary by Area Supervisor.necessary by Area Supervisor.

Supervision Matters Dhaka Ahsania MissionDhaka Ahsania Mission

Materials Supply & proper preservation. Recommended Teaching-learning process is

being followed or not. Environment of the Center. Ensuring Community involvement. Pupils’ learning evaluation. Proper Documentation.

Dhaka Dhaka Ahsania Ahsania MissionMission

Comparison &

Recommendation

Comparing all 3Comparing all 3Subjects IFB BRAC DAM

Level of Supervision

6+1 4+2 5

Who is responsible

Administrative personnel

Management leaders

Supervision cell

Main focus

Error & Remedy

Smoothness of Process & Quality

Quality

Activity focused by supervisor

Academic+ Administrative



Supervision Nature

Administrative Management Leadership

Management Leadership

Supervision ChallengesSupervision Challenges found in Practicefound in Practice

Less number of Supervisors comparing Less number of Supervisors comparing centers & institutions.centers & institutions.

Poor communication infrastructure due to Poor communication infrastructure due to lack of Technological support.lack of Technological support.

Weak of Transportation Support.Weak of Transportation Support.

Slower Supervision related information flow.Slower Supervision related information flow.

What we recommendWhat we recommend

In Educational perspective, academic In Educational perspective, academic supervision along with leadership supervision supervision along with leadership supervision is the best fit.is the best fit.

For better administration, administrative-For better administration, administrative-leadership supervision is better.leadership supervision is better.

We, considering both, try to develop a We, considering both, try to develop a supervision system focusing only general supervision system focusing only general features where ‘leadership’ is a highly focused features where ‘leadership’ is a highly focused concept.concept.

Organizational Structure for Organizational Structure for SupervisionSupervision

Head Office (HO)

Regional Office (RO)

Supervision Wing (SW)

Field Supervision Team (FST)

Zilla Office (ZO)

Field Office (FO)

Field Supervision Unit (FSU)

Root level Supervisors (RS)

Recommended Supervision PolicyRecommended Supervision Policy

The supervision process will be dynamic & The supervision process will be dynamic & flexible.flexible.

Supervisors will be very skillful to handle the Supervisors will be very skillful to handle the flexibility in grass root level to ensure possible flexibility in grass root level to ensure possible best quality.best quality.

Data & Information sharing among different Data & Information sharing among different Teams & Units will be collaborative and free Teams & Units will be collaborative and free accessible.accessible.

Continuing…Continuing…

Recommended Supervision PolicyRecommended Supervision Policy

SW will play a significant role of institutional SW will play a significant role of institutional leadership in the context of operational reality.leadership in the context of operational reality.

HO, RO, ZO & FO will provide necessary HO, RO, ZO & FO will provide necessary technical support to SW, FST, FSU & RS technical support to SW, FST, FSU & RS respectively.respectively.

Feedback & Recommendation will send in Feedback & Recommendation will send in following order through semi-permeable following order through semi-permeable screen RSscreen RSFSUFSUFSTFSTSW SW

Mode of ResponsibilityMode of Responsibility Supervision Wing (SW): Supervision Wing (SW): ** SW will be an independent wing in HO. SW SW will be an independent wing in HO. SW

will lead the total supervision procedure along with will lead the total supervision procedure along with other supervision units & teams. HO will be technical other supervision units & teams. HO will be technical support provider.support provider.

** In SW, there will be- In SW, there will be- 1 Coordinator General1 Coordinator General ‘ ‘n’ Assistant coordinatorsn’ Assistant coordinators (^^ n= number of FST)(^^ n= number of FST) * * Each Assistant coordinator will be Each Assistant coordinator will be

responsible for one (1) FST.responsible for one (1) FST.

Mode of ResponsibilityMode of Responsibility

Field Supervision Team (FST):Field Supervision Team (FST):

** Each FST will be responsible for Each FST will be responsible for one (1) program region.one (1) program region.

** Members of FST will be named as Members of FST will be named as ‘Field Coordinator’‘Field Coordinator’

** 1 field coordinator will be 1 field coordinator will be responsible for 1 FSU.responsible for 1 FSU.


Field Supervision Unit (FSU)

* Members of FSU will be named as ‘Master Supervisor’.

* They supervise the program centers in regular basis, as well as they work as motivator, trainer & advisor of Field supervisor.

* Play a key-role for Reporting & Sharing field experience.

* Organize necessary training & meeting.


Root level Supervisors (RS)

* They will be known as ‘Field Supervisor’.

* Will supervise each center once in a week.

* Organize meetings and maintain communication links with teacher & authority.

* Play a role for community involvement to ensure desired quality.

* Will keep record in Register.

* Will be a resource person for teachers.

Collecting Opinions & Discussions on the focused issues

Thank You All

Final welcome to our presentation on supervision in nfe

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