FINAL REPORT TO SAN DIEGO FOUNDATION I OCTOBER 2011€¦ · 1. – 17. Seventeen Tasks Completed by...
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Draft ‐ 1 ‐ FINAL REPORT TO SAN DIEGO FOUNDATION I OCTOBER 2011 www.sdinterfaithdisastercouncil.org ENHANCING AND COORDINATING FAITH‐BASED DISASTER PREPAREDNESS AND RESPONSE IN SAN DIEGO
Transcript of FINAL REPORT TO SAN DIEGO FOUNDATION I OCTOBER 2011€¦ · 1. – 17. Seventeen Tasks Completed by...
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FINAL REPORT TO SAN DIEGO FOUNDATION I OCTOBER 2011
www.sdinterfaithdisastercouncil.org
ENHANCING AND COORDINATING
FAITH‐BASED DISASTER
PREPAREDNESS AND
RESPONSE IN
SAN DIEGO
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FORWARD
In 2007, community leaders together with members of the faith‐based community recognized the importance of a coordinated and prepared response to disasters in San Diego. With resources, motivation and commitment fresh from the 2007 firestorms in our County, these community and faith‐based leaders embraced the opportunity to partner with each other and with other strategic San Diego leaders and organizations dedicated to disaster preparedness and response. The 2007 firestorms, taken together with the experiences from the 2003 fires in San Diego County, provided a clear mandate to improve the disaster preparedness and response from all organizations that respond in a disaster. These recent firestorms in San Diego together with other National disasters, displayed the important role that faith‐based individuals and organizations play in the timely, orderly and overall response to people in need during a disaster. The new relationships and coordination that provided invaluable services and support to fire victims and first responders in San Diego became the initial Interfaith Disaster Council in San Diego (IDC). This coalition of dedicated leaders and organizations had solidified into an invaluable organization that is growing, developing and maturing in its Vision to:
Identify, Enhance and Coordinate Faith‐Based Organizations
And their Resources to Prepare and Respond in a Disaster
In Cooperation with Governmental and Community‐Based Organizations
The IDC has implemented its Vision with a Governance Team of faith leaders, a Chairperson to define and lead the programs, a Program Manager to develop and implement all IDC efforts, a Communications Team that meets regularly and a full membership of organizations and leaders who communicate and train regularly. The immediate contact group of member and affiliate organizations and leaders has grown to over one hundred in number; this working IDC contact list represents dozens of faith groups or denominations, well over five hundred (500) houses of worship or churches and well over a million individual congregants. In addition, the IDC working list of members and affiliates includes many, if not all, governmental, private and community‐based organizations interested or dedicated to disaster preparedness and response in San Diego.
As such, the IDC has developed into and represents a coordinated organization
That is positioned to provide communication, training, identification and distribution of resources
That cannot be provided by any other organization in a larger or more efficient manner.
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ENHANCING AND COORDINATING
FAITH‐BASED DISASTER PREPAREDNESS
AND RESPONSE IN SAN DIEGO
FINAL REPORT TO SAN DIEGO FOUNDATION Meeting and Exceeding the IDC Goals and Objectives
INTERFAITH DISASTER COUNCIL OF SAN DIEGO Presented by the Governance Team and Program Manager
October, 2011
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CONTENTS
FOREWARD ………………………………………………………………………………………………………….. inside front cover
EXECUTVE SUMMARY …………………………………………………….………………………………………………….…………. 1
MEETING AND EXCEEDING THE GOALS AND OBJECTIVES FIRST PHASE OF WORK
IDC PROGRAM MANAGER WORKPLAN TASKS ………………………..……………………………………………..…..… 2 1. – 17. Seventeen Tasks Completed by September, 2011
a. Brief Narrative of the Completed Tasks 18. Work Product and Materials provided in Separate Binders 19. Three Hard Copies of IDC Map provided Separately
Program Manager Workplan Summary …………………………..……….……………………………….…………………… 6
WILDFIRE PREPAREDNESS RFP 2010 Objectives .…………………….……………………………………………………… 8 1. ‐ 5. Five Objectives with an estimated completion date of June 30, 2011
a. Expected Results and Results Management from the Six (6) Month Progress Report provided on or about January 15, 2011
EXCEEDING THE GOALS AND OBJECTIVES
SECOND PHASE OF WORK NEW IDC PROGRAMS, EVENTS AND TRAINING Completed or In Process by October, 2011 ..……… 10
1. ‐ 18. Eighteen New IDC Objectives Developed in Implemented in conjunction with the IDC Member and Affiliate Organizations to ensure better Preparedness and Response in San Diego
a. Brief Narrative of the IDC Updated Program Completion 19. Work Product and Materials provided in Separate Binders Updated Program, Event and Training Summary for the Second Phase of Work ……………..………… 15 NEEDS AND SOLUTIONS GOING FORWARD – THIRD PHASE OF WORK ………………..…………………….. 16 APPENDECIES PROVIDED WITHIN THE REPORT …………………………………………………….……………….. END
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EXECUTIVE SUMMARY 1
The Interfaith Disaster Council of San Diego (IDC) is a uniquely positioned organization to serve all San Diego residents before, during and after a disaster. The IDC, together with its members and affiliates, is growing, developing and maturing in its Mission to
Prepare People
Prepare Organizations
Respond Together
Work Within a Regional Framework
The IDC has been guided by a number of documents and directives to include the Program Manager Work Plan, Program Summary of the Wildfire Preparedness RFP 2010, and Updated Program, Event and Training Objectives developed by the IDC.
As summarized herein, the IDC has met and exceeded
Its goals and objectives while developing and performing
An exhaustive program of work, training and events
That has made the San Diego Faith‐Based Community
More prepared for a disaster, and if maintained,
The IDC will continue to improve our communities
Preparedness and response to disasters in the future.
While the IDC is specifically tasked to enhance and coordinate the faith‐based community throughout San Diego, to better response in the next disaster, many other governmental and community‐based organizations have become partners with the IDC and will be engaged with the IDC in the next disaster. During its first four years developing it relationships, organization and faith community concerns, the IDC has identified important needs and solutions should be considered in the evaluation and planning for disaster preparedness and response in San Diego County. The IDC, with its member and affiliate organizations, represents perhaps the largest, most broad‐based and responsive network of people living in the County. In addition, the IDC has partnered with regional and national organizations which further reflect the success and recognition of the IDC’s growth and development and the increasing national recognition that faith‐based organizations are invaluable resources before, during and after a disaster.
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MEETING AND EXCEEDING THE GOALS AND OBJECTIVES FIRST PHASE OF WORK
IDC Program Manager Workplan Tasks: 2
1. Modify Project Manager Workplan:
a. The Workplan was updated to reflect the current status of identified goals and objectives. Goal and objective met.
2. Review MOU between OES and IDC and develop and execute MOU or Statement of Partnership with five (5) FBO:
a. The Statement of Partnership between the IDC and OES is comprehensive and a valuable ongoing document contributing to guiding the relationship between the IDC and OES. Prior to 2011, it is estimated that eight (8) MOU’s were signed by engaged FBO’s with the IDC. The Governance Team determined that a modified Statement of Partnership for IDC member and affiliate organizations to review and follow would better address the goals and objectives of the IDC. The modified MOU is completed and ready to be implemented for review and signature upon request by the Governance Team. Goal and objective met with modification.
3. Design IDC logo, identity, artwork and materials necessary to prepare business cards, stationary for organization. Update al IDC documents, website and media with logo and identity to create cohesive, professional presentation:
a. Various logos, photos and items were approved by the Governance Team with input from the members and affiliates and were implemented into all appropriate documents, media and communications. Goal and objective met and exceeded.
4. Review and update all integral documents, materials and information for IDC:
a. The IDC Program Manager reviewed over one hundred (100) existing documents and items from previous IDC staff and made updates and modifications as needed by the current status and programs within the IDC and the Regional Framework in San Diego County. Goal and objective met.
5. Set up and attend meetings with IDC Governance Team, Communications Team and Website Development Team:
a. The IDC Program Manager coordinated, attended and facilitated meetings, communications and discussion with all available individuals and teams to include at least twelve (12) different individuals and over fifty (50) different communications and discussions and meetings. The results of these meetings contributed to the various
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and numerous programs and events completed from May, 2011 to October, 2011. Goal and objective met.
6. Plan and host monthly IDC General meetings:
a. The IDC coordinated, attended and facilitated monthly General Member and Affiliate meetings from 2007 through October, 2011. In addition, to providing dinner at its monthly meetings, the IDC had members of its Governance Team, Communication Team and Website Development Team at each meeting. The OES or other governmental and community based organizations attended the IDC meetings and Meeting Agendas and Meeting Updates were provided to the full members and affiliates on a regular basis. The IDC has held over ninety (90) meetings since its inception and has over eighty (80) organizations present at meetings representing over 500 faith organizations and over 1,000,000 congregants. Goal and objective met and exceeded.
7. Re‐engage five (5) current partnering faith communities and partnering agencies:
a. The IDC coordinated and attended meetings or detailed communications with more that five (5) partnering faith communities and partnering agencies in order to improve the existing relationship develop and implement new programs for the future benefit of the organization or group associated with the IDC. From June, 2011 to October, 2011 the IDC re‐engaged at least seventeen (17) organizations or groups. The list of re‐engaged faith groups or organizations is provided at the end of this report. Goal and objective met and exceeded.
8. Recruit at least 10 new faith groups / denominations to participate in the Interfaith Disaster Council (IDC):
a. The IDC recruited and/or engaged at least ten (10) new partnering faith or community based disaster preparedness organizations from June, 2011 to October, 2011. In addition to the ten (10) recommended new organizations the IDC recruited at least an additional eleven (11) new organizations as part of its outreach. The list of new groups or organizations is provided at the end of this report. Goal and objective met and exceeded.
9. Host a media event promoting “Disaster Preparedness Month” with at least five (5) strategic faith leaders.
a. The IDC held an event on August 30, 2011 to announce and promote National Disaster Preparedness Month. The event displayed fifteen (15) member and affiliate IDC organizations and was identified in local, regional and national coverage via media
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releases and partnership with FEMA and the National Disaster Preparedness Month Coalition. Goal and objective met and exceeded.
10. Develop, organize and make design changes to IDC website:
a. The IDC website has developed into a comprehensive resource for IDC members and affiliates as well as visitors. The website features seven (7) pages and dozens of links to provide all San Diego residents significant disaster preparedness and response information. Goal and objective met.
11. Website updates and additions; COOP Plan, logos, links, SDSU VisLab updates:
a. The IDC website has been updated with an interactive map (in cooperation with SDSU VisLab) showing most of the houses of worship or churches affiliated or coordinated with the IDC. The site also provides updated information via a blog, “downloadable” documents and materials valuable for disaster preparedness and response and links to various partner organizations involved in disaster preparedness. Goal and objective met.
12. Develop and maintain IDC Social and Networking Tools:
a. The IDC has a blog on its website at www.sdinterfaithdisastercouncil.org and a dedicated Facebook page with 40+ followers and numerous posts related to IDC programs and partners. Between the IDC Facebook page and the Governance Team contacts, the IDC has over 4000 followers available to direct individuals to disaster preparedness and response. The IDC has two Twitter accounts with over 30 followers and following over and together with the IDC partners has over 100 following connections to coordinate emergency information in a disaster. The IDC is implementing a secure Twitter account for deployment only during an emergency. Goal and objective met and exceeded.
13. Plan and prepare IDC Map in 3 hard copies and electronic versions:
a. The IDC has an interactive, electronic map available for use via the IDC Website and has produced and used on many occasions a hard copy map showing most houses of worship or churches. Two more final maps in hardcopy are in production from the original manufacturer. Goal and objective met.
14. Develop IDC internet‐based map of 300 congregations and their contact information:
a. The internet‐based map and the hard copy maps both have more than 300 houses of worship and contact information. Some of the contact information will not be available to the public due to requests from organizations; however the contact
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information is available to members through association with the IDC. Goal and objective met and exceeded.
15. Develop a plan and secure resources / contractor to assist faith leaders in developing a brief video referencing the ReadySanDiego website and IDC information:
a. The plan, resources and contractor have been assembled and implemented and all video shooting has been completed for final production of individual videos for any faith leader affiliated with the IDC. Nine (9) videos have been produced with various interviews, information resources and references to ReadySanDiego and IDC websites. The videos have been distributed to all IDC members and affiliates for their use and review. Goal and objective met and exceeded.
16. Produce each film and upload to Youtube, placed on the faith congregation website, and shown during a worship service (five videos were assigned as completion of this task):
a. Nine (9) videos featuring six (6) different faith leaders have been produced and uploaded to the IDC Youtube account (SDIDC) and also posted to the IDC Website and Facebook pages. The videos have been sent to all IDC members and affiliates, media outlets and interested individuals and groups. Goal and objective met and exceeded with modification.
17. Complete and submit SD Foundation Final Report and presentation:
a. The SD Foundation Report and presentation is provided herein and can be presented with back‐up materials and work product upon request. Goal and objective met.
18. Work Product and Materials in Separate Binder
19. Three (3) Hard Copy IDC Maps provided Separately
20. The IDC Website is located at www.sdinterfaithdisastercouncil.org. The Facebook page is located at Interfaith Disaster Council – San Diego
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MEETING AND EXCEEDING THE GOALS AND OBJECTIVES FIRST PHASE OF WORK
Program Manager Workplan Summary: 6
The IDC Governance Team together with the Program Manager implemented and completed an exhaustive plan of work as evidenced in part by the seventeen (17) tasks above and binders of supporting documents and the published web and other internet based modes of communication and record keeping. The IDC is confident that all of the program’s goals and objectives were met and exceeded based on a review of the quality, depth and foundational nature of the work completed. Given the subjective nature of evaluating quality and depth in a program of work, particularly in light of the IDC’s desire and commitment to prepare a foundation for future disaster preparedness and response, the IDC Governance Team is pleased to report that an objective analysis shows that all of the IDC goals and objectives were met prior to the end of 2011. The summaries above show how all of the seventeen (17) tasks in the Program Manager Workplan, which were designed to reflect and meet the goals and objectives of the IDC, were met and over half of the task’s goals and objectives were exceeded.
The IDC made two (2) needed modifications to the Program Manager Workplan as identified by IDC members and agreed to by the Governance Team due to certain tasks having a lack of practical use and potential conflict with the overall IDC goals and objectives. The following modifications were made:
i. Task 2: The Statement of Partnership is executed and in place as a working agreement between the IDC and the County of San Diego Office of Emergency Services (OES). The executed Statement of Partnership is a well conceived and detailed document that is well suited to a long‐term organizational tool for the IDC and OES to follow in the developments of its relationship and programs. Originally, the parties anticipated that a jointly executed Statement of Partnership between the IDC, OES and each and every Faith‐Based Organization (FBO) was ideal; however, it became clear that a number of faith groups were reluctant to take its organization’s time and protocol to ratify the Statement of Partnership. Second, a number of engaged faith groups suggested they may not get their leadership to approve and execute the lengthy agreement in a timely manner; however, these engaged organizations have a proven record of partnering with the IDC and OES despite not executing an individual Statement of Partnership. Approximately eight (8) Faith groups or denominations were able to execute the original Statement of Partnership, however many others suggested that the length and detail of the Statement of Partnership between the IDC and the OES was not practical for the faith group’s parent organization or legal staff to execute individually. In response to this development, the IDC created an abbreviated Statement of Partnership that meets the goals and objectives of the IDC. This modified Statement of Partnership is ready to be implemented for approval by faith‐based organizations when the Governance Team and other interested parties agree that priority and program of work best meets the overall goals of the IDC and all interested organizations. The IDC Governance Team has determined that
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the overall goals and objectives were met in this regard. The modification to this task served to ensure that the overall goals and objectives for the IDC were completed.
ii. Task 14: The IDC members have determined that individual houses of worship, location and contact information should be available to IDC leadership and approved partnering organizations, but not necessarily available to the general public via the internet. The Governance Team agreed with the recommendation from the members and believes that the overall goals and objectives for IDC in this regard are met. The decision to make certain information regarding faith groups or denominations no public is still being evaluated for the benefit of the all parties. This potential change is not seen as a modification to the task or its goals and objectives, but is provided herein for clarification in the event further adjustments to the work product are made. Regardless whether this decision qualifies as a modification to the task or not, the IDC Governance Team has determined that the goals and objectives for this task and the overall IDC goals and objectives were met and exceeded in this regard.
iii. Task 16: Individual faith leaders have not at this time been able to dedicate time to produce personal videos even with the IDC’s provided assistance. As such, the IDC produced additional videos (9 in total) which were placed in numerous locations and emailed to the entire contact list of members and affiliates. The additional use of the videos and programs to take advantage of the completed work product is under review. The IDC Governance Team is satisfied that the nine (9) videos produced and distributed have met or exceeded the goals and objectives in this regard. The modification to this task served to better meet the overall goals and objectives for the IDC and it has better prepared the IDC and its partnering organizations in future programs and efforts toward disaster preparedness and response.
The IDC leadership and participating members and affiliates recognized that the initial goals and objectives in their implementation and successful completion could be used as a foundation for more exhaustive work and new goals and objectives and new specific tasks and a program of work. Fortunately, the committed disaster professionals and volunteers that make up the IDC leadership and participants were able to not only complete the initial goals and objectives, but formulate new goals and objectives and a new program of work within the original funding for the IDC and with the donated and volunteer efforts of many individuals and organizations. In summary, the vision, formulation and activation of the Interfaith Disaster Council in San Diego has not only fulfilled its original opportunity and expectations, but created a foundation for additional goals and objectives and completed work that have resulted in better disaster preparedness and response within faith community and for the benefit of all San Diego residents.
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MEETING THE GOALS AND OBJECTIVES FIRST PHASE OF WORK
WILDFIRE PREPAREDNESS RFP 2010 Objectives: 8
The IDC Program Manager and Governance Team previously reported on the objectives identified in a summary document titled “Wildfire Preparedness RFP 2010”. The IDC Program Manager provided a Six (6) Month Progress Report on or January 15, 2011 identifying Objectives, Timelines and Results Measurement to San Diego Foundation with a heading on the document identifying “After the Fires Fund”. The following Objectives (Number) and narrative Results Measurement (letter) from the Report are provided herein. Based on our review of the documents, IDC is confident that the goals and objectives identified in the “Wildfire Preparedness RFP 2010” and further identified in the Program Manager Workplan Task have been completed.
1. Establish September 2010 as Preparedness Month among 60 faith Communities:
a. September was established as Preparedness Month in August 2010. All forty‐eight (48) local United Methodist churches and the approximately 10,000 member Rock Church participated in weekly announcements to members during multiple settings throughout the month of September. Members were encouraged to purchase preparedness equipment, visit the ReadySanDiego.org website, and complete an “Emergency Plan” with their families. The IDC program of work in 2010 and 2011 served to meet and exceed the goals and objectives for this task.
2. Host a media event promoting Preparedness Month with 5 strategic faith leaders:
a. The IDC met with faith leaders and production team to design and organize each component of the media event. The event was expected to take place in March 2011. The IDC media event held on August 31, 2011 announcing the National Disaster Preparedness Month of September with 20+ strategic faith leaders met and exceeded the goals and objectives for this task.
3. Distribute 6,000 Wildfire Preparedness Packets through 15 congregations:
a. On September 11, 2010 “City Fest” was hosted by Luis Palau. This event was advertised county wide and attended by approximately 50,000 people. 400 or so congregations / denominations were represented. 8,000 Preparedness Packets were passed out to interested attendees. Packets were also passed out at local congregation / denominations that participated in Preparedness Month. The IDC met and exceeded the goals and objectives for this task.
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4. Recruit 10 new faith groups / denominations to participate in the IDC:
a. 10 new denominations / faith groups joined the IDC and were educating and preparing their members for disaster response and recovery. The IDC met with additional faith communities in an effort to increase membership and build the IDC network. Through its efforts in 2010 and 2011 the IDC met and exceeded its goals and objectives for this task.
5. Produce and internet based map of 300 faith communities’ locations and contact information:
a. An internet‐based map was created using Google Maps and Google Earth programs. By using these two tools, the map is accessible by all members and the general public for free. The map was comprised of 471 faith communities / denominations. Each is identified on the map by colored pinpoints. Each pinpoint could allow users to locate and identify assets before, during and after a disaster. The map had four levels of privacy accessibility. A hard copy was made available as an Excel GeoBatch spreadsheet with all pertinent information. The IDC met and exceeded the goals and objectives for this task.
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EXCEEDING THE GOALS AND OBJECTIVES SECOND PHASE OF WORK
NEW IDC PROGRAMS, EVENTS AND TRAINING Goals and Objectives: 10
1. Plan and Perform a “Table Top” Exercise in conjunction with the Red Cross:
a. In July, 2011 the IDC, with 15+ attendees and via email, text and cell communication with all Members and Affiliates, participated in a simulated fire emergency in San Diego County. The “Table Top” exercise was administered by the Red Cross staff in San Diego with two Red Cross experienced leaders. The exercise lasted approximately two hours and provided significant information on the IDC’s communications plan and execution, as well as provided updated information for the Red Cross and other disaster response organizations as to how valuable the IDC can be in future disasters in San Diego County.
2. Plan, Coordinate and Implement an IDC specific exercise in conjunction with the Great California Shakeout Earthquake Preparedness and Response Training:
a. In October, 2011 the IDC participated in the “Shakeout” exercise with 1,000’s of organizations and individuals throughout California. The IDC took the lead in San Diego and coordinated a full exercise involving all IDC Members and Affiliate organizations. The IDC utilized email, text, cell, Twitter, Facebook and the OES Partner Connection to coordinate a simulated emergency response and resource identification. The IDC was lead by Stacy Magoffin who organized and created the simulated earthquake scenario. The IDC was a leader in all of San Diego County in this exercise.
3. Plan and Perform an IDC Ham Radio Disaster Communication Exercise in conjunction with members of ARRL, REACT, and / or RACES as available:
a. In November, 2011 the IDC will organize and execute an initial Ham Radio communication exercise in San Diego coordinating the IDC Communication Team of amateur radio operators and other amateur radio operators in San Diego and surrounding regions. The IDC has Members and Affiliates who belong or coordinate with ARES, RACES, ARRL, County of San Diego OES, FEMA, REACT and other emergency communication organizations. The IDC will test its own dedicated set of frequencies and utilize its coordinated set of repeater sites.
4. Assist in the Development, Enhancement and Implementation of The Rock Disaster Response Team:
a. Mickey Stonier, an IDC Governance Team Member, is the Executive Pastor at The Rock Church in San Diego and a highly experienced and long‐time Chaplain, Chaplain coordinator and educator known throughout the United States and Internationally.
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The Rock Church is a growing, dynamic church led by Pastor Miles McPherson, often enjoying 10,000+ weekly congregants and communicating with 80,000+ San Diego residents and congregants regularly. The Rock Church has formed a Rock Disaster Response Team led by Mickey Stonier, and has identified over 1000 initial volunteers. The Rock Church is working directly with the SD County OES, 211 and the IDC as it formulates and implements its disaster response and preparedness team.
5. Develop and Present an IDC supported or trained “Faith Organization” Disaster Response Team that can be a model for numerous faith organizations:
a. The Rock Disaster Response Team will utilize various IDC resources and is expected to become a template for many other Faith Organizations to form their own type of disaster response team or program with the IDC’s assistance or leadership. At this time, the Catholic Charities Diocese of San Diego is considering using the IDC’s template for a disaster response team as an important program in the future and hopefully for 2012. The Catholic Charities Diocese disaster program, coordinated with the IDC’s assistance, would work directly with 100+ parishes via the Church’s regional leadership to engage the sixteen (16) regional organizations, the individual parishes and ultimately targeting the 1,000,000+ Catholic congregants in San Diego to get directly prepared and trained for disaster response.
6. Join and Contribute and Become Trained in California Volunteer’s ‐ Disaster Volunteer Network:
a. The State of California in cooperation with the SD County OES is creating a statewide or larger data base and interactive computer program for use in disaster preparedness and response. The program had an initial training at the SD County OES Command Center and the IDC was part of this initial training group providing input for the program to be launched in late 2011. The IDC with its training with California Disaster Volunteer Network other commutations networks and training is uniquely positioned to play a major role in San Diego disaster preparedness and response.
7. Enhance and Coordinate with the Boulevard / Jacumba FireSafe Council:
a. The IDC as part of its commitment and unique role in East County disaster preparedness and response partnered with the Boulevard / Jacumba FireSafe Council and other organizations to inform residents, organizations and faith groups and distribute SD County and other organization materials for disaster response in the back country. The IDC provided staff support, materials, the IDC Map and FEMA banner at the Jacumba Fall Festival in October, 2011. The IDC also visited and met with over a dozen faith congregations in the back country as part of its outreach to inform and equip faith groups.
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8. Attend at least One “Back Country” Regional Meeting Presenting the IDC and its Programs, Events and Training to Participating Churches:
a. The IDC attended a back country regional meeting of faith organizations in August, 2011 and is planning to attend and communicate with the groups in late 2011 and 2012 in order to maintain and enhance the ongoing relationship with these small but important groups in the back country. The Boulevard / Jacumba FireSafe Council has become a regular and integral part of the IDC meetings and programs and is an important link to the entire back country.
9. Make Personal Visits with “Back Country” Churches or Houses of Worship to further introduce the IDC to the Region:
a. The IDC has made dozens of personal contacts with small faith groups in the back country and will continue to do so as its resources allow. Many of these small groups have informal disaster plans or teams but often remain independent due to their remote location and small congregations. These groups often do not use the internet or email due to the sometimes poor or non‐existent networks their areas. This is an important outreach that can be enhanced in 2012 and beyond for the IDC.
10. Meet with more than Five new or participating Governmental or Community‐Based Groups Participating in Disaster Response and Develop a Working Relationship for the benefit of IDC Members and Affiliates:
a. The IDC re‐engaged with its 100+ Members and Affiliates through regular communications totaling more that 15,000 contacts including meetings, phone, email, text, IDC Website, Facebook, Twitter and Ham Radio communications. These contacts are with organization leaders and not individual congregants which suggest that the IDC communications are often multiplied when considering the forwarding of information between organizations and their members. Specifically, the IDC met with or communicated in detail with at least 17 (seventeen) existing members or affiliates well beyond the recommended five (5). These contacted and re‐engaged organizations are listed after this summary.
11. Recruit more that ten (10) new faith or other community or governmental organizations to the IDC:
a. The IDC recruited or otherwise engaged a total of twenty‐one (21) or more organizations new to the IDC. The list of new organizations is provided at the end of this summary.
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12. Engage in a response to every significant disaster or potential disaster in San Diego as preparation and training for a larger disaster that will required significant mobilization of communications and/or resources:
a. The IDC responded to at least twenty (20) potential disasters in San Diego from June, 2011 to November, 2011. These events consisted of brush fires and wildfires, a power outage, a nuclear facility alert and an out of town hurricane. The IDC responded with thousands of email contacts and updates to its network of faith leaders and organizations. The IDC Members and Affiliates were given the opportunity to review their disaster plans, communicate with their constituents and evaluate their resources in the event of a larger disaster.
13. Develop and Implement a Working Relationship with the City of San Diego Homeland Security Office and Participate in the Upcoming “Tale of Our Cities” Terrorism Exercise and Conference:
a. The IDC has developed a relationship with the City of San Diego Office of Homeland Security which expands the IDC’s ability to better serve the Faith‐Based Community and is enrolled to participate and train in the upcoming “Tale of Our Cities” Terrorism Exercise and Conference. The IDC and the City of San Diego Office of Homeland Security are looking to meet and identify opportunities to work together in 2012 for the benefit of an enhanced disaster preparedness and response in San Diego City and County.
14. Meet with and Propose a Program, Event or Training to specifically target the largest Faith Groups in San Diego:
a. Despite having success with many small Faith Groups in San Diego, the IDC has made specific efforts to develop stronger and more in depth relationships with the largest Faith‐Based organizations in San Diego representing a large percentage of San Diego residents. The IDC has recently engaged or is enjoying a developing relationship with the Islamic Center of San Diego, The Catholic Diocese of San Diego, The Church of Jesus Christ of Latter Day Saints, The United Methodist Church, The Southern Baptist Association, The Church of Scientology, First Lutheran Church, Point Loma Nazarene University, as well as large individual churches such as The Rock Church, Skyline Church and Shadow Mountain Community Church.
15. Develop, Enhance and Support Faith‐Based Disaster Response Teams at the Church or Organization level:
a. The IDC has identified and designed the formation of church based or organization based “Disaster Response Teams” to allow church leadership to better facilitate their disaster plans and a more in depth disaster training for church congregants and volunteers. Currently, The Rock Church and The United Church of Christ have
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implemented Disaster Response Teams and are enjoying excellent initial success. The Catholic Diocese of San Diego is currently reviewing the IDC’s proposal to assist with the development of its 2012 primary programs for its churches and congregants which may be “disaster preparedness and response”.
16. Meet with and join FEMA, National Preparedness Month Coalition, VOAD, County of San Diego OES Business Alliance, California Disaster Volunteer Network and others:
a. The IDC has joined and developed strong relationships with important volunteer and municipal organizations in order to ensure a high level of communication, training and response to any disaster that may affect residents in San Diego County.
17. Join, Engage and Become Trained in the County of San Diego OES “NING” System or Partner Connection:
a. The IDC has joined and participated with the very important communication system operated by the San Diego OES for use in a disaster in San Diego County. The IDC has completed training and had numerous IDC Members and Affiliates join the “Partner Connection” and the IDC maintains its own communication hub within the Partner Connection. The IDC was the only organization that specifically participated in the California Shakeout using the County’s Partner Connection and its other commutation venues.
18. Develop and implement a program with the Red Cross in San Diego to provide emotional care and support to individuals and groups during a disaster which also provides “panic suppression” and “information management” as identified as a new potentially negative phenomenon during a disaster:
a. The IDC and the Red Cross spiritual care group have identified the need for additional training and dedicated staffing preparation during future disasters to offset problems that may occur due to new technologies and equipment available and in the possession of significant numbers of the public. These new technologies and equipment will likely result in significant misinformation and panic by the public during a disaster that may be difficult to control or suppress. The IDC and Red Cross professionals in San Diego have engaged in preliminary discussions as to how to partner in this new training and staffing to best utilize the current resources and future volunteer and dedicated resources to best meet the needs of San Diego residents during a disaster.
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EXCEEDING THE GOALS AND OBJECTIVES SECOND PHASE OF WORK
Updated Program, Event and Training Summary: 15
The IDC Governance Team identified a number of new programs and events which were above and beyond the original scope and program of work for the IDC and implemented them with great success in 2011. Recognizing that the IDC had reached an unprecedented level of relationship, communication and cooperation between faith‐based organizations, and numerous private and public disaster preparedness and response organizations, the IDC moved to create additional goals and a program of work for immediate implementation. The new goals and program of work resulted from observations made by the Governance Team and the Members and Affiliates of the IDC and included many “operational” programs, training and events for the benefit of faith‐based organizations and all other interested organizations and groups in the event of a disaster. The eighteen (18) programs and events identified above represent a partial and working list of the new programs and events that the IDC has and is implementing, and which, having been implemented together with the IDC’s original goals and objectives, have laid a foundation of extraordinary opportunity to enhance, and coordinate faith‐based disaster preparedness and response in San Diego.
The Wildfire disasters in 2003 and 2007 clearly showed that San Diego can be more prepared for all types of disasters, and that faith organizations provide a significant and perhaps unparalleled source of communication, support and resources before, during and after a disaster. The subsequent formation of the IDC and its relationship to supporting organizations, and in particular its financing and leadership partners, showed extraordinary foresight into how disaster preparedness and response can be enhanced and coordinated for the benefit of many San Diego organizations dedicated to responding in a disaster and to all residents potentially suffering in a disaster.
The program of work identified for the IDC, its Program Manager and its Member and Affiliate partners created a successful foundation for the long‐term preparedness and response to disasters in San Diego for faith‐based organizations. In addition to meeting the goals and objectives of its foundational program of work, the IDC further identified and implemented this second phase of work to further maintain and develop its Mission and Vision. This second phase of work generated additional programs, events and training to meet the needs and the potential that the IDC represents to the faith community and to all residents in San Diego County in a disaster. It is recognized that without the presence of a disaster, disaster preparedness often suffers due to the lack of urgency and familiarity over time. In addition, people and organizations go through ongoing changes in leadership, responsibility and structure or priority that can further weaken the resolve and readiness needed for superior disaster response. Lastly, new technologies, protocols and structures must be implemented in an ongoing basis in order to adequately prepare and respond in a disaster. As such, the IDC anticipated these three (3) potential disintegrations to existing disaster preparedness and response readiness. The eighteen (18) new programs identified herein and other programs implemented by the IDC were specifically created to reverse the effects identified above.
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EXCEEDING THE GOALS AND OBJECTIVES THIRD PHASE OF WORK
NEEDS AND SOLUTIONS FOR FAITH‐BASED DISASTER RESPONSE: 16 The IDC Governance Team has determined that creating and implementing “operational” preparedness and response for faith‐based organizations is integral for maintaining the achieved original goals and objectives for the IDC and its benefiting organizations and congregants. In addition, the implementation of operational preparedness and response training and events will further ensure that the enhancement and coordination of existing faith‐based organizations and their resources continues, and that new organizations will be more likely engaged and partnered with under this third phase of work. The formation and ongoing efforts by the IDC and its many members and affiliates has shown that faith‐based organizations are structured and operate in many different ways, however, their willingness to become unified in disaster preparedness and response is unique and all encompassing. The presence and ongoing programs and events of the IDC is the most effective and least costly way to maintain and enhance the preparedness and response of the faith‐based community in future disasters. The presence and continuing efforts of the IDC is the most effective and least costly way to provide communication and coordination between faith‐based organizations and other community based and governmental organizations. The presence and continuing support of the IDC is the most effective and least costly way to communicate with and influence the approximate one million five hundred thousand (1,500,000) San Diego residents who identify themselves as faith‐based and who are affiliated with or support faith‐based organizations in some manner. The following items are provided as a “roadmap” and template for identifying the important needs and solutions for faith‐based disaster response that the IDC is ready to pursue:
1. Review, update and reestablish the valuable and effective goals and objectives from the “first phase” of IDC programs and events completed through 2011.
2. Review, update and reestablish the valuable and effective goals and objectives from the “second phase” of IDC programs and events implemented in 2011 and continuing forward.
3. Identify new programs and events that support and enhance the Mission and Vision of the IDC.
4. Identify new programs and events that establish, enhance and engage the desire and willingness of faith‐based organizations to be operationally trained and prepared for a future disaster.
The IDC is uniquely positioned, ready and willing to continue to enhance and coordinate faith‐based disaster preparedness and response in San Diego and to further fulfill and expand on its role in ensuring that the faith‐based community is operationally trained and prepared to respond in future disasters.
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The important vision to:
Identify, Enhance and Coordinate Faith‐Based Organizations
And their Resources to Prepare and Respond in a Disaster
In Cooperation with Governmental and Community‐Based Organizations
can be maintained by leading and supporting the growth and resources of the Interfaith Disaster Council in San Diego. No other organization can efficiently retain the reach and the depth of the IDC in meeting and exceeding the above important vision of San Diego leadership on behalf of its residents.
In addition, the proven and mission to:
Prepare People
Prepare Organizations
Respond Together
Work Within a Regional Framework
can be met and exceeded by directing and enabling the IDC to fulfill and expand its role as the primary liaison between San Diego’s faith‐based community and all community based and governmental organizations and as an operationally focused leader in the preparedness and response of San Diego’s faith‐based community to disasters affecting our residents and businesses.
The IDC is indebted to the San Diego Foundation for its special support and leadership in the past, present and future, and the IDC looks forward to maintaining and growing its own leadership, coordination and training of San Diego’s faith‐based community.
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APPENDICES
The IDC herein provides a partial example of the information and documents supporting this Final
Report. Various binders, maps and other collateral information and work product is provided with
this Final Report or available from the IDC Program Manager upon request. The following is a list
of documents attached herein:
IDC Governance and Communication Team Members One (1) Page
Logos of IDC Members and Affiliated Organizations, Networks, Memberships and Associations
Partial List – Three (3) Pages
Statement of Partnership for IDC Members and Affiliates Modified document – One (1) Page
Re‐engaging Partnering Faith Communities and Partnering Agencies
List of Seventeen (17) – One (1) Page
Recruiting New Faith Groups / Denominations and Partnering Affiliate Organizations List of Twenty‐one (21) – One (1) Page
IDC Disaster Responses from June to October 2011
List of Twenty (20) – One (1) Page
IDC Interactive Map of Member and Affiliate Churches, Mosques and other Houses of Worship Narrative and Map – Two (2) Pages
IDC Supported or Proposed Faith‐Based Disaster Response Teams
Preliminary List and Documents – Two (2) Pages
IDC Binder Materials Additional Work Product and Information
Provided in Separate Binders Twenty Five (25) Items
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IDC GOVERNANCE AND COMMUNICATION TEAM MEMBERS
Chair Stacy Magoffin, Church of Jesus Christ of Latter Day Saints
Dr. Mickey Stonier, Rock Church
Pastor Rolland Slade, Meridian Southern Baptist Church
Reverend Myron Wingfield, First United Methodist Church
Reverend John Hughes, Metro United Methodist Ministry
Reverend Dave Meyer, Church of Scientology San Diego
David Waitley, Interfaith Disaster Council San Diego
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IDC MEMBERS AND AFFILIATED ORGANIZATIONS NETWORKS, MEMBERSHIPS AND ASSOCIATIONS
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IDC MEMBERS AND AFFILIATED ORGANIZATIONS NETWORKS, MEMBERSHIPS AND ASSOCIATIONS
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IDC MEMBERS AND AFFILIATED ORGANIZATIONS NETWORKS, MEMBERSHIPS AND ASSOCIATIONS
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Statement of Partnership
For IDC Members and Affiliates This Statement of Partnership is hereby agreed to and acknowledged between the Interfaith Disaster Council of San Diego, hereafter to be referred to as “IDC” and _____________________________________________, hereafter referred to as “Member or Affiliate Organization” or “MAO”.
1. PURPOSE:
a. The purpose of this Statement of Partnership is to develop and execute a relationship that supports the Mission, Vision and Objectives of the IDC.
b. The MAO identified herein has reviewed the Statement of Partnership between the IDC and the County of San Diego Office of Emergency Services (OES) and it herein agrees to support the IDC in its efforts to meet the goals and objectives in the Statement of partnership.
2. STATEMENT OF MUTUAL BENEFIT AND INTERESTS:
a. The partnership outlined in this document will be of mutual benefit to the partnering organizations and that the MAO will utilize the Statement of Partnerships identified herein as tools which facilitate the accomplishment of the vision, mission and objectives of the IDC.
3. VISION, MISSION, OBJECTIVES AND BENEFITS:
a. The MAO herein will review and support the Vision, Mission, Objectives and Benefits identified for the IDC in its Statement of Partnership with the OES.
4. ACTIONS AND CODE OF CONDUCT:
a. The MAO herein will participate and or keep itself appraised of IDC programs and events and support the IDC in the implementation of its Vision, Mission and Objectives.
b. The MAO herein will maintain a Code of Conduct that supports the IDC in its efforts to meet the goals and objectives in its Statement of Partnership with the OES.
AGREED AND ACKNOWLEDGED:
_____________________________________________________________________________________
Member or Affiliated Organization (MAO)
BY: _______________________________________________________
Interfaith Disaster Council of San Diego (IDC)
BY: __________________________________________________________________________________
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RE‐ENGAGING PARTNERING FAITH COMMUNITIES AND PARTERING AGENCIES
The IDC has re‐engaged the following organizations via direct meetings or verbal/written communications with a faith leader:
1. Catholic Diocese of San Diego
2. Catholic Charities Diocese of San Diego
3. Islamic Center of San Diego
4. Shadow Mountain Church
5. Church of Scientology
6. The Rock Church
7. Southern Baptist Association
8. Tsu Chi Foundation
9. Billy Graham Rapid Response Team
10. 7th Day Adventists
11. Orange County Rescue Mission
12. American Red Cross of San Diego
13. Volunteer San Diego
14. City of San Diego Office of Homeland Security
15. County of San Diego Office of Emergency Services
16. United Methodist Church
17. VOAD San Diego
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RECRUITING NEW FAITH GROUPS / DENOMINATIONS AND PARTNERING AFFILIATE ORGANIZAITONS
TO PARTICIPATE IN INTERFAITH DISASTER COUNCIL (IDC)
The IDC has recruited or otherwise engaged the following organizations new to participation with the
Interfaith Disaster Council (IDC) via direct meetings or verbal/written communication:
1. Mennonite Disaster Service
2. Jacumba FireSafe Council and associated churches
3. Beth Jacob Synagogue
4. San Diego Regional Interfaith Collaborative
5. Del Cerro Baptist Church
6. Skyline Church
7. Holiness Ministry Coalition
8. Islamic Society of North America
9. Point Loma Nazarene University
10. Southern Baptist Convention Disaster Relief California
11. Church of Christ, Scientist La Mesa
12. United Church of Christ
13. San Luis Rey Methodist Church
14. Christian Science Church
15. Congressman Hunter’s Office
16. Senator Anderson’s Office
17. Senator Jones’s Office
18. Senator Hollingsworth’s Office
19. California (Disaster) Volunteers
20. National/San Diego Spiritual Task Force
21. Interfaith Shelter Network of San Diego
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IDC DISASTER RESPONSES FROM JUNE TO OCTOBER 2011
The IDC has responded to potentially significant disasters in San Diego County by mobilizing communications and preparing for resource needs from June to October 2011. The IDC made thousands (1000’s) of communications via email, phone, text, Facebook, Twitter, IDC Website and amateur Radio. The significant events are listed as follows: 1. July 22 Brush fire near Warner Springs “Eagle Fire”
2. August 20 Brush Fire near Barona
3. August 24 Hurricane Irene
4. August 27 Brush Fire near Barrett Lake, Severe Thunderstorm activity
5. August 27 Brush Fire near Tecate
6. August 29 Brush Fire near Pala
7. September 9 San Diego power outage
8. September 19 Brush Fire Alpine Harbison Canyon
9. September 19 Wildfire Fallbrook / Camp Pendleton
10 September 23 Brush Fire Descanso
11. September 23 Brush Fire Barona
12. September 23 Brush Fire Boulevard
13. September 30 Brush Fire near Boulevard
14. September 30 Brush Fire near Sunshine Summit
15. September 30 Wildfire near Warner Springs “Chihuahua Fire”
16. October 2 Wildfire near Julian 2000+ acres
17. October 13 Brush Fire near Aurora
18. October 27 Brush Fire near Ranchita
19. November 17 San Onofre Alert and shutdown (OES engaged)
20. November 2 Wildfire in Mexico near Otay
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IDC INTERACTIVE MAP OF MEMBER AND AFFILIATE CHURCHES, MOSQUES AND OTHER HOUSES OF WORSHIP
The IDC has grown to a Member and Affiliate Organization Partnership that
includes the following:
1. Over One Hundred (100) Member Working Contact Group of Faith‐Based,
Governmental and Community‐Based Leaders and Organizations
2. Dozens of Faith Groups or Denominations that Represent
3. Over Five Hundred Congregations or Houses of Worship that Represent
4. Over One Million Congregants or Faith‐Based Individuals
5. Attached Version of IDC Map
Draft ‐ 32 ‐
IDC Supported or Proposed Faith‐Based Disaster Response Teams
The IDC has encouraged and supported the formation, training and leadership of Disaster Response Teams at the Congregational, Organizational or Multi‐Organizational Level as part of its determination that disaster preparedness and response is often enhanced with an operational component. The following organizations have embarked on a path of planning or implementing Disaster Response Teams for the purpose of enhancing their organizations overall goals and objectives, serving their members and the public in times of need and to direct and support individuals of faith to train, volunteer and coordinate with other community‐based or government organizations specializing in disaster preparedness and response. The following is the initial list of faith groups that have shown a commitment to increasing their organization’s involvement in disaster response to include some of the materials and documents they are using for the program:
1. The Rock Church Disaster Response Team
2. United Church of Christ Disaster Response Team
3. Catholic Charities Diocese of San Diego
Disaster Response Team in Planning Stage
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IDC BINDER MATERIALS LIST – Binder One (1)
The IDC Program Manager has prepared this Final Report and provided two (2) binders of materials for further review. The first binder (Binder One) has the following items with abbreviated back up for review. The second binder has much significantly more back up materials for review provided as a working source of all IDC programs and events in 2011. The following list is provided in Binder One (1): 1. IDC Meeting Agendas 2. IDC Program Manager Workplan List and Contract 3. IDC Media Event Materials – National Disaster Preparedness Month Coalition 4. IDC Web Map and “Houses of Worship” List 5. IDC Wildfire Preparedness RFP 2010 – Part A: Program Summary 6. After The Fires Fund RFP and former Program Manager 6 Month Report 7. IDC Program Manager Progress Reports 8. IDC Formation Memoranda 9. IDC Program and Event Materials 10. IDC Statement of Partnership with County OES (MOU) 11. IDC Disaster Preparedness and Emergency Response Part I: Guidebook 12. IDC Disaster Preparedness and Emergency Response Part II: Workbook 13. IDC Disaster Preparedness and Emergency Response Part III: Appendix 14. IDC Member and Affiliate Leader Contact List 15. IDC Amateur Radio (Ham) Contact List ‐ IDC Program Manager Ham Radio License 16. IDC Website Content 17. IDC YouTube Channel Content – Nine (9) Videos 18. IDC Facebook 19. IDC Twitter Account Information 20. The Rock Church Disaster Response Team 21. The Catholic Charities Diocese of San Diego Disaster Response Team (in planning stage) 22. San Diego County Chaplain Corp Application – Mickey Stonier OES Chaplaincy 23. Earthquake Preparedness Guide For People with Disabilities and Access & Functional Needs 24. Disaster Response Strategic Framework 25. Data on Religions in San Diego County
