Final Report – Package...

Final Report – Package 40 2009

MAP OF ETESP FISHERIES DISTRICTS IN ACEH AND NIAS

Final Report –Package 40 2009

ADB ETESP FISHERIES

TABLE OF CONTENTS 1. EXECUTIVE SUMMARY .................................................................................................1

2. INTRODUCTION................................................................................................................6

Original TOR and Scope of Work............................................................................7

Executing Agency, Implementing Agency and Implementing Units...................7

3. ETESP FISHERIES ACTIVITIES AND DELIVERABLES...............................................8

Achievements in implementation of subcomponents...........................................8

Sub Component 1 Community Empowerment......................................................8

Sub Component 2 Restoration of Capture Fisheries...........................................8

Sub Component 3 Restoration of Aquaculture Activities...................................9

Sub Component 4 Restoration of Small Scale, Capture

Fisheries Infrastructure ...........................................................................................9

Sub Component 5 Coastal Ecosystem Restoration...........................................10

Sub Component 6 Fisheries Services Restoration............................................10

Training and extension..........................................................................................10

Policy.......................................................................................................................11

ADB ETESP - MMAF - BRR Final Seminar..........................................................12

Aquaculture Livelihoods Service Centres............................................................13

Aceh Aquaculture Communication Centre..........................................................14

Capture Fisheries Livelihoods Service Centres..................................................15

Community-based Bathymetric Survey - Sonar Mapping..................................17

4. PROJECT MANAGEMENT AND FINANCIAL PROGRAMMING...............................20

General Timeline.....................................................................................................20

Financial Programming..........................................................................................21

Procurement and Contracts..................................................................................22

Equipment...............................................................................................................22

Reporting and communications............................................................................22

Implementation Schedule......................................................................................22

Component Completion Report and Consultant Final Reporting ...................23

Coordination, CFAN and Other Meetings............................................................23

5. CONSULTANT CONTRACT IMPLEMENTATION AND VARIATIONS....................24

6. CONSULTANT INPUTS & TEAM DEVELOPMENT...................................................25

7. ISSUES ARISING DURING PROVISION OF CONSULTANT SERVICES................26


ADB ETESP FISHERIES

8. CONSULTANT FINANCIAL REPORT.......................................................................26

9. LESSONS LEARNED...................................................................................................28

Assessment, design and planning ....................................................................28

Implementation procedures ...............................................................................29

Finance and financial management ..................................................................29

Communications .................................................................................................30

Monitoring, supervision and reporting .............................................................30

Policy and institutions ........................................................................................30

ETESP Fisheries Subcomponents ....................................................................31

SC1 Community Empowerment ............................................................31

SC2 Capture Fisheries ...........................................................................32

SC3 Aquaculture .....................................................................................32

SC4 Infrastructure ..................................................................................34

SC5 Coastal Environment .....................................................................34

SC6 Institutional Support ....................................................................35

Community Livelihood Support Initiatives ......................................................36

Aquaculture - ALSC & AACC ...............................................................36

Capture Fisheries - CF-LSC ...................................................................37

Community Based Bathymetric Mapping (“Sonar Mapping”) ..........39

10. RECOMMENDATIONS .............................................................................................39


ADB ETESP FISHERIES

TABLES

Table 1. ADB ETESP FISHERIES Pkg 4 and 40 CONSULTANT AND IMPLEMENTING AGENCY TIMELINES SHOWING COMPLEMENTARITY/CONTINUITY BETWEEN Pkg 4 and 40 .............2 Table 2. ANALYSIS OF CONTRACT VARIATIONS TO ETESP FISHERIES Pkg 40 .................................................................................25 Table 3. ANALYSIS OF CONSULTANT INPUTS BY YEAR 2008-2009 IN PKG 40............26 Table 4. ADB ETESP FISHERIES PACKAGE 40 - FINANCIAL REPORT FOR NACA/TIA CONSULTING SERVICES .....................................................................27


ADB ETESP FISHERIES

LIST OF ANNEXES

A1. PACKAGE 40 SCOPE OF WORK & TERMS OF REFERENCE

A2. CONSULTANT MOBILISATION SCHEDULE

A3 CONTRACT VARIATIONS PKG 40

A4. CONSULTANT EQUIPMENT INVENTORY

A5a. CONSULTANT EQUIPMENT HANDOVER DOCUMENTS

A5b. CONSULTANT EQUIPMENT HANDOVER DOCUMENTS

A6. TRAINING FINAL REPORT WITH ANNEXES

A7. FINAL SEMINAR REPORT WITH ANNEXES

A8. AQUACULTURE LIVELIHOODS SERVICE CENTRES REPORT

WITH ANNEXES

A9. ACEH AQUACULTURE COMMUNICATION CENTRE REPORT

WITH ANNEXES

A10. CAPTURE FISHERIES LIVELIHOODS SERVICE CENTRES REPORT

WITH ANNEXES

A11. COMMUNITY BASED BATHYMETRIC SURVEY REPORT WITH ANNEXES

A12. OPERATIONAL COSTS – BOATS & INFRASTRUCTURE

A13. RECOMMISSIONING OF ICE PLANTS REPORT WITH ANNEXES


ADB ETESP FISHERIES

ABBREVIATIONS

ADB Asian Development Bank ADR Activity Design Report BER Bid Evaluation Report BOQ Bill of Quantities DCN District Concept Note DIPA Budget allocation document of GOI DIU District Implementation Unit DKP Dinas Kelautan dan Perikanan (provincial /district fisheries departments) EMS Extended Mission to Sumatra (ADB) ETESP Earthquake and Tsunami Emergency Support Project FD Community facilitator GoI Government of Indonesia IEE Initial Environmental Examination IOC Incremental Operational Costs KPPN Kantor Pelayanan Perbendaharaan Negara (Local Provincial Treasury) LMS ETESP Livelihood Microfinance Services Component MDF Multi Donor Fund MAK Mata Anggaran Kegiatan (Government Budgeting Guidelines) MMAF Ministry of Marine Affairs and Fisheries MOF Ministry of Finance NAD Nanggroe Aceh Darussalam NGO nongovernment organization PIU Project Implementation Unit (District) PMO Project Management Office (of EMS in Medan & Banda Aceh - ADB) PMU Project Management Unit (Banda Aceh) PNM Pemodalan Nasional Madani PPK Pejabat Pembuat Komitmen (within Satker BRR)

RAND BRR Recovery Aceh Nias Database (of ongoing and planned rehabilitation projects)

RKAKL Budget plan of GoI

CURRENCY EQUIVALENTS

(average for period 18 March 2008 – 30 June 2009 www.oanda.com)

Currency Unit - Rp. (Indonesian Rupiah)

Rp1.00 = $0.00011 $1.00 = Rp 10,308

NOTES

In this report, "$" refers to US dollars.

The fiscal year (FY) of the Government and its agencies ends on 31 December.


ADB ETESP FISHERIES

1. EXECUTIVE SUMMARY

Background 1.1 The overall goal of the Fisheries Component of the Asian Development Bank (ADB) Earthquake and Tsunami Emergency Support Project ETESP (ETESP-Fisheries) was to help rebuild the affected regions and support their economic revival to meet the Millennium Development Goals. Its purpose was to (i) facilitate economic revival in the affected regions by restoring livelihoods; and (ii) alleviate constraints due to the lack of adequate public goods and facilities by restoring essential public services and rebuilding infrastructure. 1.2 The Fisheries Component of ETESP (ETESP-Fisheries) supported rehabilitation and restoration of the fisheries sector and coastal natural resources in Aceh and Nias. The component started operations with the fielding of NACA consultants on 23 August 2005, and was completed with the closure of the NACA contract on 31 July 2009. 1.3 ETESP-Fisheries had six subcomponents: (i) community empowerment; (ii) small-scale capture fisheries; (iii) small-scale aquaculture; (iv) small-scale fish landings and post harvest facilities; (v) coastal resources rehabilitation; and (vi) support fisheries services restoration. It supported the rehabilitation of livelihoods of tsunami and earthquake affected people in eleven districts and towns in Nanggroe Aceh Darussalam (NAD) and North Sumatra: Aceh Besar; Aceh Utara; Pidie; Nias; Nias Selatan; Banda Aceh; Bireuen; Lhokseumawe; Aceh Jaya; Aceh Barat; and Simeulue. 1.4 The Executing Agency for the ETESP was the Aceh-Nias Agency for Rehabilitation and Reconstruction (BRR), with responsibility for its overall management and coordination. BRR was also the Implementing Agency until 16 April 2009 when it closed down and the GoI transferred responsibilities to BAPPENAS which created the Badan Rekonstruksi Kelanjutan Aceh (BRKA - Body for Extended Reconstruction of Aceh) based in Banda Aceh. ADB ETESP and the Fisheries component continued to interact with the BRKA through its PMO. 1.5 To assist the IA and the provincial and district governments to implement the component, ADB originally engaged the services of the Network of Aquaculture Centers in Asia-Pacific (NACA) in association with Sloane Cook & King (SCK) and PT Trans Intra Asia (TIA), Indonesia through a consultancy contract (Package 4) signed on 23 August 2005. The activities of this contract were largely completed by March 2008, although some selected activities continued through 2008, and early 2009. 1.6 The present report deals with the substantive activities of the NACA consultants were incorporated into a new consultancy contract, Package 40, which was signed by ADB and NACA on 18 March 2008 with the agreement of BRR. Most consulting services for ETESP Fisheries were subsequently transferred to this new contract that continued until 31 July 2009. 1.7 In addition to continued implementation assistance provided to the IA, important activities initiated and completed under the Package 40 contract included:

(i) setting up and operationalisation of Aquaculture Livelihoods Service Centres (ALSC); (ii) establishing and operationalising an Aceh Aquaculture Communication Centres (AACC); (iii) setting up of Capture Fisheries Livelihoods Service Centres (CF-LSC) to cater to the needs of fishers; (iv) a final phase of the Community Based Bathymetric Survey (CBBS-Sonar mapping) which had been initiated under package 4; (v) training programs for aquaculture farmers, fishers and GoI Fisheries Department staff


ADB ETESP FISHERIES

Table 1 ADB ETESP FISHERIES Pkg 4 and 40 CONSULTANT AND IMPLEMENTING AGENCY TIMELINES SHOWING COMPLEMENTARITY/CONTINUITY BETWEEN Pkg 4 and 40

(vi) organization and conduct of ADB ETESP-NACA-Ministry of Marine Affairs and Fisheries, GoI seminar in Jakarta.

1.8 With the intention of providing detailed reports for each of the above activities, NACA consultants have produced stand alone reports for all the above six key activities completed under package 40. These reports provide details of the implementation activities and achievements of these six activites, as well as lessons learned, which should prove useful for the purpose of replicating activities elsewhere in Indonesia and/or in the region. 1.9 In addition to the above, two unfinished activities of package 4, namely payment of operational costs for boats and infrastructure and rehabilitation of Nias and Nisel Ice plant were

YEAR 2005 2006 2007 2008 2009QUARTER

EVENT 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3

Consultant timeline 1. ETESP Fisheries Pkg 4 – Consultancy contract signed – 23 Aug 2005 * 2. Consultants mobilised - 11 Sep 2005 3. Inception report/meeting – 21 Oct 2005 * 4. Field activities – surveys/planning/design/monitoring/reporting 5. Contract Variation 1 - 13 Nov 2005 * 6. Contract Variation 2 - 17 Apr 2006 * 7. Contract Variation 3 - 25 April 2006 * 8. Contract Variation 4 - 05 May 2006 * 9. Contract Variation 5 - 17 May 2006 * 10. Contract Variation 6 - 13 Mar 2007 * 11. Contract Variation 7 - 27 Sep 2007 * 12. Contract Variation 8 - 14 Mar 2008 * 13. Contract Variation 9 - 04 Sep 2008 *14. Contract Variation 10 - 11 May 2009 *15. ETESP Fisheries Pkg 4 Initial time span Extended time span 16. ETESP Fisheries Pkg 40 - Contract signed – 18 Mar 2008 * 17. Contract Variation 1 – 26 Nov 2008 *18. Contract Variation 2 – 13 Jan 2009 *19. Contract Variation 3 – 22 Apr 2009 *20. Contract Variation 4 – 25 June 2009 *21. Contract Variation 5 – 14 Sep 2009 *22. Original ETESP Fisheries Pkg 4 termination date 31 Dec 2007 * 23. Actual ETESP Fisheries Pkg 4 termination date 30 June 2009 *24. Actual ETESP Fisheries Pkg 40 termination date 30 Sep 2009 *25. NACA Consultant office in Banda Aceh closed 30 Jun 2009 *26. NACA Consultant Reports Quarterly/Interim/Final/CCR * * * * * * * ** **27. Bina Swadaya NGO association with ETESP Fisheries Pkg 4 Implementing agencies timeline 1. ETESP Fisheries MMAF PMU SATKER/SATGAS activity in Jakarta 2. ETESP Fisheries MMAF PMU office open in Aceh/Implementation 3. ETESP Fisheries BRR PMU office open in Aceh/Implementation 4. ETESP Fisheries PMU 1 (MMAF) 5. ETESP Fisheries PMU 2 (MMAF) 6. ETESP Fisheries PMU 3 (BRR) 7. ETESP Fisheries PMU 4 (BRR) 8. ETESP Fisheries PMU 5 (BRR) 9. ETESP Fisheries PMU (BRR) PPK Nias appointed and in post 10. GoI – ETESP Budget delays


ADB ETESP FISHERIES

accomplished during 2009 under package 40. Payment was made by NACA using off-budget ETESP funds at BRR request. 1.10 This report and associated Annexes provide detailed accounts of the activities conducted through Package 40 together with a final account of the achievements associated with implementation of ETESP Fisheries since August 2005. Major Achievements 1.11 NACA consultants were fielded on the day of signing of the contract agreement with ADB on 18 March 2008, and continued to assist until 31 July 2009. Package 40 completed the assistance by NACA consultants to implementation of ETESP Fisheries, which had achieved significant results during the period of implementation. 1.12 By June 2009, more than 23,700 fishers, aquaculture farmers, traders, fish sellers, including both men and women, have been assisted to resume livelihoods. In aquaculture, 3,178 ha of fish/shrimp ponds have been rehabilitated involving 4,793 beneficiaries and 51 private shrimp hatcheries have been rebuilt. Two marine fish hatcheries (DKP) in Nias and Simeulue, which were not yet functioning before the tsunami have been restored, new staff trained and are successfully spawning grouper fish. Aquaculture livelihoods grants have enabled 1,458 small scale fish farmers to resume aquaculture with cage farming, crab culture, and other small-scale livelihood activities. Sixteen (16) packages of aquaculture infrastructure, including 26 pondoks (farmer meeting halls) have been completed by local construction. 1.13 An innovative Aceh Aquaculture Communication Centre servicing shrimp farmers through internet has been established. Four (4) Aquaculture Livelihoods Service Centres have been established in Bireuen and Aceh Utara and are being run by farmers. An effective donor/GoI network and forum for aquaculture was established in early stages and has been active throughout the life of ETESP Fisheries and is expected to continue. 1.14 Fisheries livelihood grants have been disbursed through community contracts in 734 fisheries-dependent villages, providing equipment and other inputs to enable 17,862 small-scale fishers to restart their livelihoods. 1.15 In addition, fifty five fisheries (55) infrastructure sites i.e. fish landings, wharves, markets, ice plants have been rebuilt to approved design, benefiting up to 30,000 fishers, traders, and workers. 1.16 A total of 152 medium and large boats (in range 5 – 20GT) and fishing gear have been handed over to 1,575 fishers in fisher communities by March 2009. 1.17 Eight (8) fisheries livelihoods service offices run by Panglima Laut (traditional fishers organization) office restored, equipped and staff trained to service upwards of 8,000 fishers. An innovative fish identification and market data system has been put in place and is being run through the fishers’ associations. 1.18 Highly innovative fishing, marine underwater hazard and currents marine charts, involving more than 5 million data points, have been produced to benefit 3,000 fishers. These have been produced by active participation of fishers through three (3) Panglima Laut offices on the west and east coasts of Aceh. With the use of GPS and marine radios distributed by the ETESP Fisheries safety at sea has been much improved for around 12,000 fishers improved with radio communications installed linked to Marine Police who were not previously equipped. Ten (10) Banda Aceh university students are researching their theses in collaboration with the Panglima


ADB ETESP FISHERIES

Laot and the fishers boding well for the future of the engagement of science with management and resource users. Strategic underwater discoveries in sea mounts and fissures have been made. Considerable potential for the model to be replicated elsewhere exists. 1.19 Services of provincial and district fishery offices have been rehabilitated and strengthened through the provision of training, equipment, vehicles and motorcycles and rehabilitation of offices. Local government staff have gained development and disaster recovery experience by working in association with the ETESP Fisheries component. They have experienced working in a participatory and facilitating rather than command position. Central GoI could also have learned significant management lessons as a consequence of ETESP implementation. Training and extension 1.20 Package 40 gave special attention to assistance with training and extension adding substantially to the support for training of farmers, fishers, fishers’ wives and government fisheries staff. Over the duration of ETESP-Fisheries, a total of 8786 trainees benefited from training activities both under on budget and off budget (NACA contract) resources. Totally 64 training events were conducted during period January 2008 to March 2009 under off budget Package 40. Training for farmers covered promoting and improving better management practices for brackish water pond farming, grouper marine cage farming, fish hatchery and nursery, seaweed farming and tilapia cage culture as well as introducing the live tilapia market in Aceh Barat and Aceh Jaya. Associated with grouper hatchery training in supporting Fino and Busong BBIP operation, training for 19 fisheries staff has also been supported including training for a new selected Fino BBIP manager. Training for fishers in collaboration with the Panglima Laut Capture Fisheries Livelihood Service Centres and Sonar mapping project improve fishers’ skill in the use of navigation, fish finders and fishing ground identification. These needs driven investments in building of skills of fishers and farmers in Aceh and Nias provides an important contribution to future sustainability of aquaculture and fisheries on these locations. The training materials continue to be available via the communications systems established during ETESP Fisheries where they should contribute to future skills development beyond the timeframe of the component. Aceh fisheries and aquaculture policy 1.21 A one day seminar on 25 June 2009 was organized to present the achievements of the Fisheries component of the ETESP, to share lessons learned and inform all parties concerned of the success and innovations of both Aquaculture and Capture Fisheries activities that have led to a significant degree of rehabilitation of the sector, and the return and improvement of associated livelihoods in Aceh and Nias. The Seminar was organized by the Directorates of Aquaculture and Capture Fisheries, in the Ministry of Marine Affairs and Fisheries, Government of Indonesia, and was facilitated by the Network of Aquaculture Centres in Asia-Pacific (NACA) and the Asian Development Bank (ADB). Livelihood centers and cluster development 1.22 Assistance was provided to BRR and DKP to implement pilot livelihood centers involved with capture fisheries processing and marketing on the west coast, and farmed shrimp and milkfish production and marketing on the east coast. 1.23 Aquaculture: Aquaculture Livelihood Service Centres (ALSCs) are fish/shrimp farmer owned, operated and managed centres for participatory organization thereby being catalyst and drivers for aquaculture sector development in Aceh initially by providing technical advice and information to small farmers in the whole cycle from the seed selection, farming to harvesting and


ADB ETESP FISHERIES

marketing. ALSCs were established in the sub districts of Samalanga, Jangka, Gandapura and Samudera in the East coast of Nanggroe Aceh Darussalam (NAD), Indonesia. The 4 ALSCs have been equipped and made operational. ALSC committee members have been identified (lead farmers & BBP staff) and trained. 1.24 An Aceh Aquaculture Communication Centre (AACC) was established, at the BBAP, Ujung Batee, with the assistance of ETESP-Fisheries during January to June 2009. The concept of AACC was to provide a supporting service structure for Aquaculture Livelihood Service Centres (ALSC) and more generally to farmers in Aceh to improve their access to technical, disease diagnosis and training services. The AACC now operates on a daily basis to respond to inquiries from ALSC and farmers in Aceh through telephone or voice over Internet (Skype), also conducts monthly visits to ALSCs to directly discuss with farmers to understand their needs and provide required services (i.e. Information, disease diagnosis, technical and training services). The GoI agency for aquaculture (Directorate General of Aquaculture) is presently considering establishing similar centers elsewhere in Indonesia. 1.25 Capture fisheries: Capture Fisheries Livelihoods Service Centres (CF-LSC) were established in eight locations around the existing Panglima Laot Lhok organizations. Assistance was provided to strengthen community groups through improving human and social capital. Eight Livelihood Service Centres have been established and are now operational, complete with refurbished office spaces and equipped with IT, radio and standard office equipments. Studies and surveys 1.26 Monitoring assistance, and various minor studies and surveys were conducted during Package 40, but the major activity under this contract budget line was the community-based bathymetric mapping. 1.27 Community based bathymetric mapping. Community-based bathymetric mapping (CBBS/sonar mapping) of the the sea bed of the coastal waters of North and Nothwest Aceh was initiated through the NACA Package 4 contract, that was expanded by the Panglima Laot during Package 40. Captains of vessels equiped with this sonar equipment are now sharing the sonar data and – what is equally important – their fish catch data with Panglima Laot. ETESP experiences have shown that the approach is an effective and low cost approach that not only improves the efficiency of the fishing efforts but also provides valuable information for better resource management which involves the fishers themselves. The introduction of this technology through Panglima Laot has started a process of trust and partnership building within the fishers community and also between Panglima Laot and the local authorities 1.28 CBBS demonstrated that in a comparatively short time-frame, with a relatively small amount of funding, that the Lhok Panglima Laot have the capacity to collect the necessary data to produce a map of sufficient scale and resolution to identify fishing resources as well as underwater hazards. Finally, that by collecting the bathymetric data, producing the map, and giving the information back to the fishers, they could stay out of certain ‘dangerous areas’ and consequently, dramatically reduce the frequency with which they damaged their nets. Partnerships and coordination 1.29 NACA consultants nurtured and encouraged partnerships and coordination with several international organizations and implementing agencies. As a result of this, OISCA-JFPR, FAO and ACIAR have committed to support some of the key activities and innovations of ETESP Fisheries beyond 30th June 2009. NACA along with other partners such as FAO and the WorldFish Center submitted a proposal for funding under the Economic Development Financing Facility (EDFF) for continuing and expanding some of the ETESP innovative activities and outcomes.


ADB ETESP FISHERIES

1.30 ETESP Fisheries has without doubt contributed to the rehabilitation of the fisheries sector in Aceh and also in Nias. Valuable experiences have been gained with innovatives approaches. Many small fishers and fish farmer communities have become active partners in the development of their sector. The innovative approaches introduced through the ETESP on community empowerment, technological innovations (sonar mapping) and livelihood service centres for fishers (CF-LSC) and farmers (ALSC) have potential value for replication in other parts of Indonesia, and perhaps elsewhere in the region. This report and detailed annexes provides further details. 2. INTRODUCTION

2.1 The overall goal of the Fisheries Component of the Asian Development Bank (ADB) Earthquake and Tsunami Emergency Support Project ETESP (ETESP-Fisheries) was to help rebuild the affected regions and support their economic revival to meet the Millennium Development Goals. Its purpose was to (i) facilitate economic revival in the affected regions by restoring livelihoods; and (ii) alleviate constraints due to the lack of adequate public goods and facilities by restoring essential public services and rebuilding infrastructure. The Fisheries Component of ETESP (ETESP-Fisheries) supported rehabilitation and restoration of the fisheries sector and coastal natural resources in Aceh and Nias. The component started operations with the fielding of NACA consultants on 11 September 2005, and was completed with the closure of the NACA contracts on 31 July 2009. 2.2 ETESP-Fisheries had six subcomponents: (i) community empowerment; (ii) small-scale capture fisheries; (iii) small-scale aquaculture; (iv) small-scale fish landings and post harvest facilities; (v) coastal resources rehabilitation; and (vi) support to fisheries services restoration. It supported the rehabilitation of livelihoods of tsunami and earthquake affected people in nine districts and two municipalities in Nanggroe Aceh Darussalam (NAD) and North Sumatra: Aceh Besar; Aceh Utara; Pidie; Nias; Nias Selatan; Banda Aceh; Bireuen; Lhokseumawe; Aceh Jaya; Aceh Barat; and Simeulue. 2.3 The Executing Agency for the ETESP was the Aceh-Nias Agency for Rehabilitation and Reconstruction (BRR), with responsibility for its overall management and coordination. BRR was also the Implementing Agency until 16 April 2009 when it closed down and the GoI transferred responsibilities to BAPPENAS which created the Badan Rekonstruksi Kelanjutan Aceh (BRKA - Body for Extended Reconstruction of Aceh) based in Banda Aceh. ADB ETESP and the Fisheries component continued to interact with the BRKA through its PMO. 2.4 To assist the IA and the provincial and district governments to implement the component, ADB engaged the services of the Network of Aquaculture Centers in Asia-Pacific (NACA) in association with Sloane Cook & King (SCK) and PT Trans Intra Asia (TIA), Indonesia through a consultancy contract (Package 4) signed on 23 August 2005.

2.5 The activities of the Package 4 contract were largely completed by March 2008, although some selected minor assistance continued through 2008, and early 2009.

2.6 The substantive activities of the NACA consultants from March 2008 were incorporated into a new consultancy contract (Package 40) that was signed by NACA on 18th March 2008, and most consulting services for ETESP Fisheries were subsequently transferred to this new contract that continued until 31 July 2009.


ADB ETESP FISHERIES

Original TOR and Scope of Work

2.7 The Terms of Reference for this Package 40 consulting contract (attached in full as Annex 1) provided for the following scope and services:

2.7.1 Implementation assistance to BRR Satker. Assistance to BRR and the district implementation units (DIU) to complete activities remaining under the six sub-components of ETESP Fisheries and necessary training, support BRR in the implementation exit strategy and preparation of the completion report. In addition, during 2009, two unfinished activities namely payment of operational costs to boats and infrastructure and rehabilitation of Nias and Nisel Ice plant were accomplished.

2.7.2 Training and extension: ETESP’s investment in the rehabilitation and reconstruction of facilities for aquaculture was substantial and highly appreciated by the local fisheries services and aquaculture farmers of Aceh. To complete ETESP’s commitment to the fisheries sector in Aceh and ensure effective use of the rehabilitated assets training and extension for farmers and local government services was provided.

2.7.3 Development of Aceh fisheries and aquaculture policy: Assistance to BRR and the Government of Aceh for development of a fisheries and aquaculture policy.

2.7.4 Livelihood centers and cluster development: Assistance to BRR and DKP to implement pilot livelihood centers involved with capture fisheries processing and marketing on the west coast, and farmed shrimp and milkfish marketing on the east coast.

2.7.5 Studies and surveys. Assistance for small design and monitoring studies for monitoring of fisheries component contracts and additional design of small-scale carry over activities from 2008 such as preparation of maps or ad hoc monitoring necessary for fisheries component reporting and implementation in 2008. This included a final phase of the Community Based Bathymetric Survey (CBBS-Sonar mapping).

2.7.6 Partnerships and coordination. Support for cooperation and coordination with BRR and other stakeholders and) ensuring a smooth transition to the Government of Aceh to sustain the fisheries sector following the fisheries component completion.

2.8 This Final Report and associated Annexes provide detailed accounts of the activities conducted through Package 40 together with a final account of the achievements associated with implementation of ETESP Fisheries. Executing Agency, Implementing Agency and Implementing Units 2.9 The Executing Agency for ETESP Fisheries Package 40 continued tobe BRR untilit was dissolved in April 2009 prior to national elections. 2.10 From mid-2006 BRR also became the implementing agency and appointed a BRR management unit (Pejabat Pembuat Komitmen – PPK, Fisheries Satker) for coordination and management of ETESP-Fisheries during 2006, and new Satkers were appointed annually until the closure of government ETESP Fisheries budgets in December 2008. 2.11 The Badan Rekonstruksi Kelanjutan Aceh (Body for the Extended Reconstruction of Aceh) was created by central government for continuity of government reconstruction efforts in Aceh beyond the closure of BRR on 16 April 2009. As in previous years, Package 40 continued to provide extensive training and consultation through the ETESP Fisheries consultant team to facilitate operations of the BRR ETESP Fisheries Satker and the BRKA. The liaison between ADB


ADB ETESP FISHERIES

PMO/EMS and BRR continued to be assisted by the BRR/BKRA ETESP PMO team. 3. ETESP FISHERIES ACTIVITIES & DELIVERABLES

Achievements in implementation of subcomponents

3.1 ETESP-Fisheries comprised six subcomponents for rehabilitation and restoration of the fisheries sector in NAD and Nias. During Package 40, the number of beneficiaries from ETESP Fisheries assistance continued to increase. Further details are provided in the CCR under different categories; however below we summarize the major achievements of the sub-components, and provide further details on activities conducted during the transition and consolidation period towards component closure.

3.2 The Fisheries Component of ETESP (ETESP-Fisheries) supported rehabilitation and restoration of the fisheries sector and coastal natural resources in Aceh and Nias. ETESP-Fisheries had six subcomponents: (i) community empowerment; (ii) small-scale capture fisheries; (iii) small-scale aquaculture; (iv) small-scale fish landings and post harvest facilities; (v) coastal resources rehabilitation; and (v) support fisheries services restoration. It supported the rehabilitation of livelihoods of tsunami and earthquake affected people in eleven districts and towns in NAD and Northern Sumatra: Aceh Besar; Aceh Utara; Pidie; Nias; Nias Selatan; Banda Aceh; Bireuen; Lhokseumawe; Aceh Jaya; Aceh Barat; and Simeulue. Most of the activities under the 6 sub-components were completed by December 2008 and reported in detail in consultants Package 4 final report. As Package 40 report is the final consultants’ report for the ADB ETESP Fisheries Program, the consultants thought it is appropriate to add final notes to the six sub-components.

3.3 In general the ETESP NACA Fisheries consultants did not engage in further design, implementation or monitoring activities after 31 December 2008 by prior directive from BRR and subsequent agreement of ADB PMO/EMS, undertaking only the specific activities set out in capacity building and training Package 40 and its 4 subsequent VOs.

SC1 Community Empowerment

3.4 The sub-component for Community Empowerment was completed in 2008, bringing the total assistance to 273 community contracts (community livelihoods action plans) and 17,862 beneficiaries supported. No further activities were undertaken under this sub-component during 2009, as all Community Mobilisation Specialists and Community Facilitators had been withdrawn by December 2008 following completion of community contract reporting, with the exception of a team of 5 persons retained to complete reporting on SC3 community contracts in Pidie.

SC2 Restoration of Capture Fisheries

3.5 This sub-component continued during 2008, and into 2009, bringing to a total the delivery of 141 boats between 5 and 20GT to coastal fishers, together with other operational items and assistance to resume fishing. There were no new boat building contracts after December 2008, but significant attention was given to addressing a few remaining boat quality problems and delivery of some operational assistance. There was delayed delivery of boats in Aceh Jaya and Simeulue due to quality problems from the contractors and boat builders. These faults were eventually remedied by the BRR/BKAR team without intervention by consultants.

3.6 Payment of operational costs to beneficiaries of boats (and some infrastructure) was agreed at a meeting of BRR, ADB PMO/EMS and NACA consultants on 24 December 2008. This extra


ADB ETESP FISHERIES

ordinary request was considered in light of BRR intended withdrawal from implementational field activities on 31 December 2008 and imminent closure on 16 April 2009. At BRR request, ADB PMO/EMS agreed to continue to disburse the funds through the off-budget NACA consultant contract.

3.7 The majority of disbursements were completed by 30 June 2009 and with some exceptions (boat groups Aceh Jaya and Nias) have been summarised in Annex 12. The reasons that some payments were not made before the termination of ETESP Fisheries component are that post-delivery repairs to a few boats had not been completed and in some cases the beneficiary groups could not complete the formalities. The total of disbursement of operational costs to ETESP Fisheries fishing boat beneficiaries concluded by NACA was Rp.492,000,000 (US$47,730).

SC3 Restoration of Aquaculture (Pidie and Aceh Besar)

3.8 The remaining activities for restoration of aquaculture were completed during 2008 and in two districts (Pidie and Aceh Besar) in early 2009. The assistance throughout ETESP Fisheries resulted in restoration of 3,178ha of brackishwater fish and shrimp ponds, assistance with agro-inputs to restart farming, marine fish and shrimp hatcheries, and a range of small-scale livelihood activities, directly benefitting in total around 7,527 coastal aquaculture farmers.

3.9 Exception to the completion of field implementation associated activities in 2008 by NACA consultants was the continued monitoring of delayed tambak restoration through community contracts and associated mangrove planting and provision of agroinputs in Pidie and Aceh Besar. This work was completed successfully by 31 March 2009 and the NACA consultants finally withdrew the Site Adviser, Community Mobilisation Specialist, Community Facilitators, and aquaculture Field Monitors after all community contract reporting had been completed. Training and assistance to community organization was also conducted in early 2009 to improve farmer management and organizational skills. Late execution in Pidie was associated with the need for in-depth community consultations and analysis necessary to overcome community and adminstrative problems associated with incomplete rehabilitation contracts from the period of the MMAF Satker in 2006.

SC4 Restoration of Fisheries Infrastructure

3.10 Restoration of fisheries infrastructure continued during 2009, bringing to total assistance to restoration of 19 fish landing sites/jetties, 4 fish markets, 1 packing shed, 2 deep wells, 11 marine fuel depots and 4 ice plants, in total benefitting around 18,700 people. This sub-component faced notable delays in completing a number of the on-budget fisheries infrastructure projects due to late starting, poor contractor performance and termination, problems of materials supplies, particularly in Simeulue island.

3.11 BRR requested NACA consultants to deliver operational start up costs, which obliged the consultants to monitor progress for complete delivery of the infrastructure to beneficiary groups. An additional facilitation carried out by NACA with BRR agreement was the organisation of co-management groups involving DKP Districts, Panglima Laot Lhok and fishers groups to ensure efficient use, maintenance and sustainability of the land-based facilities (physical assets) provided by ADB ETESP.

3.12 In 2009, special attention was given to the off-budget recommissioning of the Nias and Nias Selatan ice plants. The contract for the recommisioning of the two ice plants in Nias And South Nias, previously completed by ETESP fisheries in 2006, was signed on 12 May 2009. On-site


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recommisioning work on the two ice plants began during June 2009 and was completed by 15 July 2009 when the fully operational ice plants were handed over to the District Fisheries Services and the Management of the operating business groups (kerjasama agreement). The ice plants immediately began commercial sales of block and crushed ice to fishers and market traders dealing in perishables.

3.13 The total cost of the recommissioning and technical training was Rp.450,407,200 (US$43,695), directly contracted by NACA with ADB PMO/EMS prior approval. Further operational costs totalling Rp.200,000,000 (US$19,400) for Nias and Rp.70,000,000 (US$6,790) for Nias Selatan were also paid to beneficiaries at the request of BRR (December 2008) in order to further facilitate completion of ancilliaries and operation. Further support to sustain and improve the two enterprises will be forthcoming from the public-private partnership (DKP District and fisher business group) as necessary. Stand alone technical reports with photos is given in Annex 13.

SC5 Coastal Ecosystem Rehabilitation

3.14. The sub-component for coastal ecosystem rehabilitation was substantially completed during 2008, except for completion of community contracts for mangrove rehabilitation in Pidie during 2009. In total, around 1.27 million trees were planted by this sub-component during the period from 2006 to 2009, mainly through community contracts, and significant training and awareness raising activities conducted for over 5,000 people, including a special emphasis on school children.

SC6 Recovery of Fisheries Services

3.15 This sub-component was largely completed during 2008, except for major training activities that were conducted in 2009 (described separately below). The sub-component had supported substantial rehabilitation of government infrastructure (DKP offices in four districts/towns, vehicles, operational facilities and equipment) and assistance in training of both DKP staff and other stakeholders throughout implementation.

Training and extension

3.16 ETESP Fisheries supported a wide range of training for farmers, fishers, fishers’ wives and fisheries staff, and schoolchildren. Training activities were supported under on and off budgets because several farmer and fisher training approaches could not be accommodated by the GoI formal system due to administrative restrictions. Off-budget training for ETESP Fisheries (Package 4 and 40) was managed by ADB NACA consultants in close coordination with BRR Satker. Over the duration of the project, a total of 8,786 trainees benefited from both on- and off-budget training. Off-budget training produced the major proportion, 5,718 trainees, of beneficiaries. 3.17 A total of 64 training courses were carried out during the period January 2008 to March 2009 under Package 40, exceeding the requirements provided in the Terms of Reference. Training for farmers covered promoting and improving better management practices for brackish water pond farming, grouper marine cage farming, fish hatchery and nursery, seaweed farming and tilapia cage culture, as well as introducing live tilapia marketing in Aceh Barat and Aceh Jaya. Associated with grouper hatchery training in support of the restored Fino and Busong BBIP operation, training for 19 fisheries staff was also provided and included training for newly selected BBIP managers. 3.18 Training for fishers was provided in collaboration with the Panglima Laut-managed Capture Fisheries Livelihood Service Centre and Sonar mapping which provided fishers’ with skills in the


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use of navigation, fish finder technique and fishing ground identification. 3.19 Training emphasized a practical on-site, hands-on approach and was conducted in collaboration with national experts and various Indonesian technical institutions such as Balai Besar Riset Perikanan Budidaya Laut (BRPBL), Gondol Bali, Balai Besar Pengembangan Budidaya Laut (BBPBL) Lampung, Balai Budidaya Laut (BBL) Batam and Balai Budidaya Air Payau (BBAP) Ujung Batee. This arrangement has helped to strengthen linkages, which previously were very weak, between Acehnese farmers and such technical institutions. Cooperation with local and national NGO’s has also been widely used during the training program, and all training materials have been made available on various web sites, and through the livelihood service centres. 3.20 As part of the ETESP Fisheries exit strategy, consolidation and transition arrangements for sustainability have been put in place with several other projects and government institutions. Several consolidation meetings were held with North Sumatra Fisheries Department, Nias and Nias Selatan Fisheries Departments and COREMAP putting in place arrangements for continuation of assistance to the BBIP and grouper aquaculture on Nias, as well as ice plant management and seaweed farming development. Further details of the training activities, and key lessons learned and recommendations for training beyond June 2009 are provided in a detailed stand alone report in Annex 6. The stand alone report is provided under the following key headings:

• Executive Summary • Background • Concept and expected outputs • Logistics and implementation aspects • Activities completed and deliverables • Consolidation and strengthening of activities and deliverables from April-June 2009 • Transition arrangements • Exit strategy with focus on continuity arrangements after June 30 • Lessons Learned and impacts • Recommendations for expanding and sustaining the activities

Policy

3.21 ETESP Fisheries consultants prepared an outline strategy for post Tsunami fisheries sector growth in support of the Aceh Recovery Framework. This initiative stems from the Governor’s request to international organisations for support in the preparation of Aceh’s Economic Development framework. The work covers policies and investments for fisheries sector growth to be: pro-poor; environmentally sustainable; and projection of how the potential of Aceh's natural and human resources can be tapped. The study relied primarily on the experience of implementation of fisheries rehabilitation and reconstruction programmes conducted from 2006 to 2007. Field-level case studies, synthesis of existing reports and publications together with analysis of secondary data on selected topics were undertaken as well. The results from the analysis, together with recommendations for government programmes, policies, investments, and institutional reforms are summarized under three primary resources of fisheries-food industry development in Aceh – i) natural resources; ii) human resources and; 3) industrial & government resources. 3.22 Further work on the policy was proposed during Package 40, to assist the provincial government of Aceh establish a practical policy environment for future development of the sector. However, the need for full consultant attention to implementation of original and expanded ETESP Fisheries implementation objectives did not provide time and latitude to fully engage in democratic policy development in a complex political environment at the interface of national and regional


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interests in a strategic sense. The occurrence of district and national elections further compounded the policy paradigm. Nevertheless, it is recognized that there exists considerable scope to balance conventional approaches to natural resource management with livelihoods and environmental interests, as well as balancing state interests against private development. There are also dimensions in terms of the potential for wealth generation from the fisheries sector and the use of that wealth. 3.23 The development of fishers groups around the CBBS and CF-LSC initiatives by ETESP Fisheries has provided a basis for the Panglima Laot and fisher groups to begin to engage in management of the natural resources. Surprisingly, several international organizations seem not to have taken this approach well on board despite espousing democratic intentions. Similarly, the existence of the ALSC through ETESP Fisheries has encouraged strengthening of aquaculture farmer groups which could influence development of the sub-sector in future.

ADB ETESP - MMAF - BRR Seminar

3.24 A one day seminar on 25th June 2009 was organized to present the achievements of the Fisheries component of the ETESP, to share lessons learned and inform all parties concerned of the success and innovations of both Aquaculture and Capture Fisheries activities that have led to a significant degree of rehabilitation of the sector, and the return and improvement of associated livelihoods in Aceh and Nias.

3.25 The Seminar was organized by the Directorates of Aquaculture and Capture Fisheries, in the Ministry of Marine Affairs and Fisheries, Government of Indonesia, and was facilitated by the Network of Aquaculture Centres in Asia-Pacific (NACA) and the Asian Development Bank (ADB).

3.26 The seminar was a logical step in the completion of the ETESP Fisheries activities and provided a comprehensive appreciation of the achievements in Aquaculture and Fisheries in Aceh, especially so that the Ministry could consider to utilize the approaches, the lessons learned thereof and innovations developed under ETESP in furthering associated developments in Aceh in the future , and other parts of Indonesia where appropriate.

3.27 The seminar was attended by over 50 delegates representing MMAF, ADB, NACA, OISCA-JFPR and World Bank. Based on the presentations and follow up discussions, the seminar developed a list of recommendations for the consideration of MMAF and potential donors and development agencies.

3.28 It was generally agreed that the innovative approaches introduced through the ETESP Fisheries on community empowerment, technological innovations (sonar mapping) and livelihood service centres for fishers (CF-LSC) and farmers (ALSC) have potential value for replication in other parts of Indonesia. A stand alone report (4 pages of main report and 10 pages of relevant annexes) on seminar is provided as Annex 7.

3.29 The stand alone report is provided under the following key headings:

• Executive Summary • Background • Purpose • Participation • Process • Issues discussed and Recommendations • Product • Annexes


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Aquaculture Livelihood Service Centres

3.30 Aquaculture Livelihood Service Centres (ALSCs) are fish/shrimp farmer owned, operated and managed centres for participatory organization thereby being catalyst and drivers for aquaculture sector development in Aceh initially by providing technical advice and information to small farmers in the whole cycle from the seed selection, farming to harvesting and marketing. 3.31 An ALSC has been established in each of the following sub districts: Samalanga, Jangka, Gandapura and Samudera in Bireuen and Aceh Utara on the East coast of Nanggroe Aceh Darussalam (NAD), Indonesia. All ALSC centres are located strategically near the centres of each sub district and have good access to main roads, and nearby aquaculture pond areas - many of which were rehabilitated with ETESP Fisheries support. 3.32 The four ALSCs have been equipped and made operational. ALSC committee members have been identified (lead farmers & BBP staff) and trained in basic use of computer, and disease diagnosis, and use of water quality and other laboratory equipments. ALSC management procedures and operational responsibilities have been established. Trial tests of various services and linkages between ALSC and AACC have been completed. Linkages with stakeholders (processors, inputs suppliers, microfinance institutes/banks, I/NGOs, various government bodies) established. Better management practices (BMP) have been promoted at field level through ALSC-AACC services model during field visits. Successful implementation of Better Management Practices (BMPs) have been carried out with non demo-farmers by nearby demo farmers to increase the group size around ALSCs. Awareness programs for shrimp farmer communities on how to control the spreading of viral diseases through group approach were completed. In addition, several other activities have been carried out to assist farmers around ALSCs. 3.33 Skills and knowledge of ALSC staff have been improved through a number of training courses. Effective communication between farmer communities and government agencies, research organizations and laboratory services were established. Communication gap between farmer communities and stakeholders have been reduced through ALSC-AACC operational system. ALSC-AACC operational systems are well explained to stakeholders through meetings/discussion groups and it helps to plan their activities based on the community needs e.g. banks, micro finance units). Effective dissemination of BMPs was achieved through ALSC-AACC system in the four sub-districts. As a result, harmonized stocking and crop planning are in place, communities are enthused in harmonized harvesting and there is increased interest towards implementing traceability system in the near future for minimizing risks and maximizing profits through high level coordination with stakeholders. This strategy also has enhanced the future marketability of the farmed commodity through reputable buyers. 3.34 It is expected that the ALSCs will become self sustaining units, with business acumen and technical centres for fish/shrimp farmer associations. In the future these would depend on government and external agencies only for advice and information on technological advances and possibly services if available but not financial support. The associations and centres are free to obtain services from the private sector e.g. feed and fertilizer suppliers, hatcheries, shrimp exporters and banking services. The members of the associations would achieve benefits in group purchasing of inputs and marketing produce and thereby maximizing their profits and minimizing costs of production, and facilitate economic viability and sustainability in the long term. 3.35 Recognizing the need to continue and sustain the activities of ALSC beyond June 2009, the consultants have provided a detailed proposal (technical and financial) for continuing the activities with the hope that other agencies working in Aceh in the area of aquaculture would support the innovative initiative undertaken by the ADB ETESP. Agreement in principle has been received from agencies like OISCA-JFR and FAO on the possibility of provision of support to some of the activities. Key lessons learnt and recommendations for continuing and sustaining the


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activities of ALSC beyond June 2009 have been provided in a stand alone report (35 pages of main report and 20 pages of relevant annexes) on ALSC provided as Annex 8. The stand alone report is provided under the following key heads:

• Executive Summary • Background • Concept and Objectives • Logistics • Socialization of ALSC concepts through farmer meetings • Identification and selection of ALSC locations • Estimation of budget refurbishment cost • Preparation of community contracts • Establishment of 4 ALSCs • Functions and Operations • Completed activities and deliverables • Recommendations and exit policy

Aceh Aquaculture Communication Centre (AACC)

3.36 Aceh Aquaculture Communication Centre (AACC) was established, at the BBAP, Ujung Batee, with the assistance and support of ETESP-fisheries during January to June 2009. The concept of AACC was to provide a supporting service structure for Aquaculture Livelihood Service Centres (ALSC) and more generally to farmers in Aceh to access technical, disease diagnosis and training services. The AACC now operates on a daily basis to respond to inquiries from ALSC and farmers in Aceh through telephone or voice over Internet (Skype), also conducts monthly visits to ALSCs to directly discuss with farmers to understand their needs and provide required services (i.e. Information, disease diagnosis, technical and training services).

3.37 BBAP Ujung Batee has assigned technical staff and adequate, self contained, space for its operation. The AACC has been equipped with furniture and an IT system (computers, printer, scanner, projector) and information materials (brochures, posters, BMP manuals) collected from various project and organisations. AACC management procedures and operational responsibilities have been established. The center has also been provided with all the materials developed through ETESP Fisheries, including training materials, brochures, videos and others. 3.38 The interactive website, “Jaringan Petambak Aceh” (Network of Aquaculture Farmers in Aceh; www.tambak.org) has been developed and provides practical information and materials for aquaculture farmers, covering news, market information, extension materials, and others based on the needs identified by participation of the farmers themselves. ALSC committee members have been introduced and trained in basic computer usage and disease diagnosis skills at AACC. As an alternative method of communication, Skype (Voice over Internet) accounts have been set up for AACC and ALSCs computers for interactive communication. This website and Skype was installed at each ALSC and began operating whilst feedback was obtained for further improvements. 3.39 The functions of the AACC are to: i) Provide free source of information to ALSC and farmers through website, printed materials, and other communication tools and; ii) Facilitate access of ALSC and farmers in Aceh to services provided by BBAP (information, technical, disease diagnosis, and training). 3.40 The service includes provision of information on market access; product prices, and suppliers (hatchery, feed, agro input supplies). AACC regularly disseminates updated news and practical information on aquaculture. This information can be accessed through the AACC website, brochures, poster and newsletters. In addition, AACC provides online consultation and communication with ALSCs calling system online (Skype) for immediate feedback and technical advices.


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3.41 The service provides information on all technical aspects of aquaculture. Normally ALSC committee members provide the required services if they are within their capacity and experience. However, requests beyond their capacity are forwarded to AACC or another appropriate institution for technical assistance. As well, regular information on new technologies is disseminated to ALSCs to keep the farmers updated on the recent development in sustainable aquaculture practices. The utilization of the information service is being monitored and recorded. 3.42 Disease Diagnostic Service is facilitated through ALSC so that farmers access laboratory facilities at BBAP centre for disease diagnosis. The diagnosis results and recommendations are sent back to ALSC rapidly to be effective and applicable. Establishment of protocols and standard operation procedures for sample collection for water quality and disease diagnosis has been provided. In case of serious disease outbreak, AACC staff will visit and provide practical field level solutions to farmers through meetings and this information will be disseminated to other areas for prevention of further spread of such diseases. 3.43 Training Services are organized based on identified needs of Aceh farmer communities through ALSCs or when new technologies become available and are ready for dissemination. The training mainly focuses on technical aspects, business management, and other capacity building topics through lectures and/or hands-on training. For deliberation of services, AACC cooperate with training providers, such as extension unit of BBAP or other government institutes, as well as the other parts of the private sector. 3.44 The AACC-ALSC service structure has already started to demonstrate the potential benefits to the farmers in Aceh. The AACC has now been handed over and managed by BBAP, Ujung Batee. Recognizing the need to continue and sustain the activities of AACC beyond June 2009, the consultants have provided detailed proposal (technical and financial) for continuing the activities with the hope that other agencies working in Aceh in the area of aquaculture would support the innovative initiative undertaken by the ADB ETESP. ADB-JFPR/OISCA and ACIAR project have agreed in principle to keep supporting the AACC from July 2009 onwards to further strengthen AACC-ALSC structure and services to assist farmers in Aceh. 3.45 Key lessons learnt and recommendations for continuing and sustaining the activities of AACC beyond June 2009 have been provided. A detailed stand alone report (9 pages of main report and 19 pages of relevant annexes) on AACC is provided as Annex 9. The stand alone report is provided under the following key headings:

• Executive Summary • Background • Concept and expected outputs • Logistics and implementation aspects • Activities completed and deliverables from January-March 2009 • Consolidation and strengthening of activities and deliverables from April-June

2009 • Transition arrangements for continuity and exit strategy • Lessons Learned and impacts • Recommendations for expanding and sustaining the activities

Capture Fisheries Livelihoods Service Centres (CF-LSC)

3.46 Since March 2008, the NACA Capture Fisheries Livelihoods Service Centres (CF-LSC) project team worked in eight site locations to establish fisheries Livelihood Service Centres around the existing Panglima Laot Lhok organizations. Efforts included extensive work with BRR and the fishers to develop community plans (RDKK) and contracts to refurbish existing facilities in each of eight sites. A wide range of office, technical and radio communications equipment


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specifications was identified and procured through a BRR procurement process. These were been handed over to the Panglima Laot organizations and installed in each of the completed Centres.

3.47 Many of the early ETESP-Fisheries activities focused on the immediate restoration of community livelihoods and reconstruction of support infrastructure. However, the activities of the Capture Fisheries sub-sector to date has focused on the strengthening of community groups through improving human and social capital to receive assets. Livelihood Service Centres for Capture Fisheries (LSC-CF) has invested in building the capacity of the Panglima Laot Lhok organizations in strategic fish-landing locations on each of the East and West coasts of NAD. Livelihood Service Centres have been established, complete with refurbished office spaces and equipped with IT, radio and standard office equipment, in the following areas:

• Calang in Aceh Jaya District • Lampulo in Banda Aceh District • Pusong in Lhokseumawe District • Lhoong in Aceh Besar District • Meulaboh in Aceh Barat District • Peudada in Bireun District • Mereudu in Pidie Jaya District • Sigli in Pidie District

3.48 The setting up of LSCs for Capture Fisheries focused on knowledge enhancement, group integration, disaster preparedness and emergency communications. Establishing a formal organization around the existing Panglima Laot Lhok afforded them the opportunity to participate directly in government funding through the RDKK and Community grants and to receive BRR procured equipment. The empowered Panglima Laot organizations have attracted the interest of other organizations that now view the Centres as a potential source for information and an active partner for future project activities in and around their respective fishing estuaries. 3.49 The Panglima Laot Officials have been trained on the various office, computer and radio communications equipment and have used the technology to support data collection and demographic information gathering. Paid Centre Facilitator positions have been established at each location and serve to maintain equipment, and to assist the Panglima Laot with daily operations, training and data collection. These Facilitator positions have proven to be critical to the Panglima Laot, as the officials must balance responsibilities to their member fisher groups with their more personal need to earn a family supporting income. 3.50 A range of member fisher groups, including fishers, fish traders and boat captains, were trained in the established Centre in the use of computers, VHF and SSB radio communications equipment, navigation safety and post harvest fish processing. The overall objective of the training was to enhance the value of their catch by raising skill levels, improving fish quality, and to afford them access to market and pricing information. Another objective was to establish local resources with demonstrated competency skills that were capable of continuing basic training to other member fishers on site as needed or requested. 3.51 Through the final three months (April, May, June 2009) of ETESP activities, CF-LSC combined resources and efforts with the Community Based Bathymetric Survey (CBBS) activities. A single TOR and operating budget was established to more effectively and efficiently build on the earlier successes of both initiatives. 3.52 Goals of the consolidation of CF-LSC and CBBS were set to go beyond a combination of activities. Rather, sights were set on the transition of management of established systems to the Panglima Laot. Efforts focused on improving the business practice and organizational sense of the PL structure to attract further NGO and private sector engagement and investment with a


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more professionalized Panglima Laot institution. 3.53 Established CF-LSCs have attracted the attention of governmental and non-governmental organizations. In the last three months of component activities, each of the CF-LSC Centres have been approached by both NGOs and GoI departments for either existing information and data, or for assistance in collecting new information and data. Specifically, the FAO appears to now be interested in using the LSC Centres for boat registration and fish price data collection. 3.54 Specific activities of the final months have included active engagement of JFPR-OISCA administrative and field staff in CF-LSC field activities. Joint training sessions and general networking meetings have been conducted to include JFPR-OISCA with CF-LSC and CBBS staff in meetings with Panglima Laot Officials. These transition steps produced a detailed continuation budget, concrete deliverables and work contracts to serve the continuation and expansion of both CF-LSC and CBBS activities beyond June and through the remainder of 2009. 3.55 There exists the opportunity to further develop and expand on existing activities, projects and to replicate the model Centres in other strategically located fishing estuaries with like potential to improve Acehnese fisheries. Possible new locations have been suggested in the stand alone report. These suggested new locations have significant fish catch and functioning Panglima Laot organizations. They are most likely to support additional CF-LSC sites and to make the best use of similar training, the collection of catch data, and sonar mapping activities. 3.56 Key lessons learnt and recommendations for continuing and sustaining the activities of CF-LSCs beyond June 2009 have been provided. Detailed stand alone report (15 pages of main report and 16 pages of relevant annexes) on CF-LSC is provided as Annex 9. The stand alone report is provided under the following key heads

• Executive Summary • Background • Concept and expected outputs • Deliverables • Extension Deliverables (April-June 2009) • Exit strategy and continuity arrangements • Lessons Learned and impacts • Recommendations for expanding and sustaining the activities

Community-Based Bathymetric Survey - Sonar Mapping Study 2

Background

3.57 The tsunami killed 186,000 people in Aceh. Of those 186,000 approximately 40,000 were fishers. One of the consequences of so many lives lost was that much of the fishing (traditional) knowledge of the area was also lost with them, e.g. depth, the location of navigational hazards, where it was safe to fish, where the fish were etc. In an attempt to help the fishers regain some of that lost knowledge, the Community-based Bathymetric Survey proposed to mount GPS sounders with data logging devices on artisanal boats fishing in the waters surrounding Aceh.

3.58 In phase one of the Community-based Bathymetric Survey (CBBS), five fishing boats of different types operating out of Banda Aceh were equipped with GPS sounding devices. The primary goal during this initial pilot was to establish that the GPS sounding equipment and the fishers were capable of collecting data in order to improve the fishers’s knowledge of the waters surrounding Aceh. A critically important part of the pilot included demonstrating that the traditional ruling authority, the Lhok Panglima Laot, had the convening power among the boat owners and captains and the authority to ensure that all participated according to the agreements.


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3.59 The goal of phase two was to identify potential fishing resources and map underwater hazards; the goal of this phase was to reduce the incidence of nets being damaged on underwater obstructions. In order to achieve these outcomes it was necessary scale the project up so that sufficient data could be collected to produce a map of adequate resolution and geographic scope. Furthermore, it was also important to determine whether the strategy used in and around Banda Aceh, could be successfully implemented in other locations within Aceh, e.g. Calang and Lhokseumawe. Additional outputs from phase two included: establishing a closer relationship between the fishers, Lhok Panglima Laot and the local university, contributing Acehnese fish names to global scientific initiatives, and building the technical capacity of the Panglima Laot to manage their own information 3.60 One of the first operational tasks was to hold training classes for shipyard workers and boat owners as to the proper installation of the GPS Sounders. One aspect regarding the installation of the equipment that needed to be emphasized was the importance of the correct placement of the transducer in order to avoid the poor performance associated with an improper installation. Computer training for pilot Panglima Laot staff was given at this time, e.g. how to retrieve data from the units, troubleshoot non-working units, as well as how to email the data to Banda Aceh. 3.61 CBBS staff collected sounding data from the boats daily. The number of boats from which data was gathered often depended upon a number of factors, effort, weather, day of week, holidays, types of boats, etc. Downloading data from a GPS/sounder to a portable computer takes approximately nine minutes. CBBS staff frequently used this time with the captain and crew as a training opportunity, to socialize the project with the fishers, to answer questions and deliver one-on-one training with respect how to operate the equipment. In addition, it was often necessary for the staff to reset units after the captains had experimented with changing the equipment’s settings; this was all viewed as part of the learning process. 3.62 Nearly five million (4,967,193) data points were collected from 63 fishing boats over a four-month period. The geographic range of the data collected were as far down the Malacca Straits as Singapore (1000 km), to the North approximately three hundred (300) kilometers into the Bay of Bengal and to the West, and as far as two hundred (200) kilometers into the Indian Ocean. These data were processed and then pooled according to the method outlined in the “Data Processing Procedures”. 3.63 Involvement of Higher Education Institutions in data analysis: In September 2008, negotiations started with Syiah Kuala University’s Marine Department regarding exploring possible opportunities for cooperation. In the discussions, the goals of the project were outlined. The first goal of the CBBS/Panglima Laot/Syiah Kuala University collaboration was to produce information products that would be of real use to the fishers of Aceh. Another goal was to increase the University student’s understanding and appreciation of the problems that the fishers face every day, so that they might better serve their needs in the future. 3.64 It was agreed between the Head of Syiah Kuala University Marine Department and the CBBS Team Leader that the CBBS project could accommodate between six to twelve senior-level students. The students developed their senior project thesis under the guidance of the CBBS team leader and the Panglima Laot, subject to review by their faculty committee. It was understood by both parties that neither salaries nor honoraria would be provided unless it was approved in advance by the CBBS Team Leader. 3.65 As part of their ‘bathymetry’ project, the university students digitized eight commercial navigational charts obtained from the British Admiralty, the National Oceanographic and Atmospheric Administration (NOAA) and the Indonesian Authority (Dinas Hidros Oseanografi).


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The CBBS depth data were then compared to these digitized charts. It was found that there was no ‘best’ chart, that each of these charts had areas where they had more accurate information e.g. depth readings, hazard data than the other charts. The challenge for the students was to take the best information from each of these charts, combine it with the GPS Sounder data in order to produce the most accurate map to date. The comparisons between these charts and then CBBS data revealed that there were many locations where the charts indicated deep water that CBBS data indicated were actually quite shallow, and conversely, there were many locations where the charts showed shallow water that according to CBBS data were in fact quite deep. In addition, there were a number of seamounts and spires identified using the CBBS data that had previously been unmapped. 3.66 Another group of students examined boat tracks looking for patterns characteristic of where purse-seine boats had deployed their nets. Within these same four months of data, they identified 355 locations where purse-seine boats had cast their nets. For each of these events, the following data were noted: start time, start longitude, start latitude, stop time, stop longitude and stop latitude. From this data, ocean current speed and a heading were calculated. Also, from the tide tables, for each of these deployments it was determined whether the tide was in one of four states: rising, falling, high or low while the net was in the water. The supposition was that when these 1200m long by 80m deep nets are in the water, and the boat’s engine is in neutral (to avoid wrapping the net around the propellor), the boat and the net would be carried along with the ocean current; that such a large net would overcome the confounding effects of wind and waves. 3.67 Maps and dissemination of information: All this information on potential hazards and currents was communicated back to the boat captains. One part of the communication process was to identify danger zones on the map and relate them to local landmarks (Purse Seine boats were advised not to fish in the area between Arioh Raya and Leupeung). 3.68 Using the two different types of data, depth and ocean current, a map was produced at a 1:330,000 scale in which the depth data were overlaid with the speed and direction of the currents. Added to these datasets were an Aceh coastal outline, hazard information, navigational lights, Livelihood Service Centres, and the Economic Exclusive Zone boundaries. 3.69 Video: In an effort to describe the CBBS-LSC project to external parties, CBBS-LSC produced a video Mapping the Sea, Improving Livelihoods. This nine and a half minute video features the Panglima Laot and fishermen explaining the mapping project as well as describing the benefits. In addition there are sections related to the Livelihood Service Centres and the various types of training. This video was initially shown to potential supporters at the ADB booth at CFAN 4; including a brief viewing by the President of Indonesia. Later when the President of Indonesia visited Aceh, another presentation was made detailing the mapping of Melati, a sea mount 120 km off the coast of Calang that was identified in CBBS phase II. The shallow depth of this discovery possibly extended Indonesia’s economic exclusive zone. As a direct result of the presentation, the President of Indonesia gave the directive that Aceh’s provincial maritime boundary should be extended so that Melati would be protected; this change in provincial boundaries added an additional 13,162 square kilometers to Aceh’s waters. It added fishing grounds, but perhaps more importantly, also gave Aceh the rights to any oil, gas or other marine natural resources found within that area in the future. 3.70 Website(s) (www.panglima.netand www.tambak.org): It was important to implement the Panglima Laot website for a number of reasons. Firstly, it gave the Panglima Laot network a shared sense of identity and empowerment. Secondly, it provided a mechanism to collect and present data. Thirdly, it served as a platform to educate the fishermen regarding the huge amount of information available globally about fishing, and lastly to investigate and illustrate potential opportunities for investment. Over 15,000 fish prices for nearly 175 species have been entered into the online Panglima Laot website. This data reflects prices in fourteen areas of Aceh and


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seven International markets. The Acehnese fish names have been mapped across to species standards and the price data collected from International market sources (Japan, Hong Kong, Australia, United States. The data goes as far back as 1995 for some species, enabling web visitors to see long term trends in fish prices. It also makes possible the comparison of prices for various species between one market and another, identifying investment opportunities for outside investors to come in to Aceh and buy the fish, or the possibility of the fishermen to export the fish themselves. 3.71 Achievements: The CBBS project has demonstrated in a comparatively short time-frame, with a relatively small amount of funding that: i) the Lhok Panglima Laot have the capacity to adapt commercially available new technology to collect the necessary data to produce a map of sufficient scale and resolution to identify fishing resources, as well as underwater hazards; ii) the strategy of working through the Lhok Panglima Laot to collect the data, could successfully be implemented in other areas in Aceh, i.e. Calang and Lhokseumawe and; iii) by collecting the bathymetric data, producing the map, and giving the information back to the fishers, they could stay out of certain ‘dangerous areas’ and consequently, dramatically reduce the frequency with which they damaged their nets. The CBBS project has also demonstrated the possibility of engaging fisher groups through common technical interest in the beginnings of scientific fisheries management. 3.72 A detailed stand alone report (18 pages of main report and 15 pages of relevant annexes) on CBBS (Sonar Mapping) is provided as Annex 11. The stand alone report is provided under the following key headings

o Introduction o Phase I and II: Activities and Deliverables o Phase III to V: Activities and Deliverables

Continued relationship with the University Video World Ocean Conference GPS and Navigational training Website(s) Student Projects

• Bathymetry • Ocean currents • Coral mapping • Updating commercial navigational charts • Navigation markers • Documenting Biodiversity • Documenting traditional knowledge • FADs

o Challenges o Strategies for continuing the Activities o Lessons Learned o Future recommendations o Conclusion

4. PROJECT MANAGEMENT AND FINANCIAL PROGRAMMING 4.1 The NACA-TIA-SCK consortium consultant team was in place upon signing of the contract on 18 March 2008, and operations continued uninterrupted in the transition from Package 4 to Package 40. The consultant team continued to maintain a full-time presence in Banda Aceh, and in each of the 11 districts/kota in NAD and Nias until the end of December 2008. The Team continued to provide extensive support to the BRR Satker on ETESP Fisheries management.


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Management and implementation support has also been provided by the Project Management Specialist/Site Advisers working closely with the Fisheries Department in each of the eleven ETESP-Fisheries districts/kotas1 until December 2008. 4.2 Consultant inputs were revised through Contract Variations during 2008, and early 2009, to take account of the need for additional time for extended project management assistance during this period. The final approved personnel schedule based on Contract Variation 4 of Package 40 is provided as Annex 2. The list of contract variations is provided as Annex 3. 4.3 Short-term inputs to ETESP Fisheries were also provided through contracts approved by ADB/PMO and issued by NACA. These contracts included consultant inputs for:

• Continued implementational monitoring assistance to BRR Satker for the 6 sub components of package 4

• Establishing and operationalising AACC/ALSC • Consolidating CFLSC • Continuation of CBBS (Sonar mapping) work • Additional Training under package 40 • Recommissioniung of Nias ice plants • Payment of operational costs for ETESP fishing boats

4.4 The Bina Swadaya contract with ADB ended on 30 June 2008, but there was a need for community services to ETESP Fisheries beyond this date. Following discussions between BRR, PMO/EMS and NACA, a Contract Variation was submitted to ADB PMO/EMS for continuation of selected ex-Bina Swadaya field staff (CMS and CF) under a NACA sub-contract. A total of 9 CMS and 30 CFs were employed by NACA ETESP starting in August 2008 and they made a concerted effort to complete and report on all community contracts. They were supervised overall by the consultant Social Development Specialist. By December 2008, all CMS and CF had finished the field work and had been withdrawn, with exception of 1 CMS and 4 CF employed in Pidie to complete activity reporting for the aquaculture (Sub-component 3) community contracts that were completed by 31 March 2009. 4.5 The facility to provide monitoring studies and training, sometimes at short notice, with PMO/EMS approval, as and where needed, has proved invaluable during implementation of ETESP Fisheries and is much appreciated by the consultants. 4.6 The Consultants hired vehicles and local drivers for use of the team during the period. There was occasional joint use of the vehicles procured by the DKP Satker for combined field trips. The BRR funded an office for the NACA consultant team in the Blower district of Banda Aceh until 31 December 2008 when their ETESP budget closed. NACA continued to occupy the office until 31 March 2009 funding the cost from ADB approved, NACA managed, off-budget ETESP Fisheries funds. From April 2009 with reduction in numbers of consultant staff and transition towards closure the NACA consultant team moved to a smaller office at Green Paradise Hotel, Ajeun Jeumpet, Banda Aceh until closure at the end of June 2009. Financial Programming

4.7 Consultants provided continuous assistance and advice to BRR in financial programming and monitoring through the domestic GoI Budget Design and Monitoring Services specialist until 31 March 2009. This became more difficult with the absence of a defined Satker and DIPA. 1 Banda Aceh, Aceh Besar, Pidie, Bireuen, Aceh Utara, Kota Lhokseumawe, Nias, Nias Selatan, Aceh Barat, Aceh

Jaya and Simeulue. The Site Adviser for Aceh Utara worked part-time as Site Adviser to Kota Lhokseumawe and the Site Adviser for Aceh Besar worked part-time for Banda Aceh.


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Procurement & Contracts

4.8 Contracts were issued in various ways on and off-budget – including community contracts. The number of contracts issued according to sub-component is provided separately in stand alone reports. Consultants assisted with contracts in various ways including review of contracts, maintaining a database to track implementation progress and other support.

Equipment

4.9 Equipment was purchased through Package 40 equipment budget line on the NACA consultants contract. There were two categories: equipment for use of the consultants and equipment delivered to beneficiaries. The list is provided in Annex 4. The equipment was handed to the BRKA/BAPPENAS ETESP PMO at the end of June 2009 together with recommendations for distribution derived from a series of previous meetings and receipts (Annex 5a, 5b).

Reporting and Communications

4.10 During the latter period of Package 40, ETESP Fisheries data was progressively transferred to the PMO/EMS database, and both soft and hard copies of all reports, technical documents have been provided. Relevant information was also transferred to OISCA/JFPR management to assist their transitional support and consolidation of the both Aquaculture and Capture Fisheries Livelihoods Centres. During this period, several publications were produced and the details are included in the annexes of stand alone reports submitted along with package 40 final report.

4.11 The list of ETESP-Fisheries reports prepared has been provided in the Package 4 final report. Regular reports on progress also flowed from the BRR Satker to the ADB PMO/EMS. The consultants continued to assist the Satker to establish systems for collation of reports and documentation arising from sub-project preparation, tendering, contracting and supervision. Most documents have now been translated into bahasa Indonesia. Some reports are also being uploaded on the web site2, for easier access, and the web site is now quite widely accessed by the public at large. 4.12 Following the recommendations from PMO/EMS and regular requests for news, a system for regular sharing of news and rehabilitation “stories” and experiences was developed. The NACA acquired web site – www.acehfisheries.org – was further developed and all major project documents uploaded for easy (but password protected) access by project staff. A wide range of documents have been prepared, in various formats, for wide distribution. During the latter period of Package 40, ETESP Fisheries data was progressively transferred to the PMO/EMS database, and both soft and hard copies of all reports, technical documents have been provided. Relevant information was also transferred to OISCA/JFPR management to assist their transitional support and consolidation of the both Aquaculture and Capture Fisheries Livelihoods Centres.

Implementation Schedule

4.13 The implementation schedule as proposed in the inception report in 2008 was modified various times to meet the requirements of the project and is given in Appendix 6 of Annex A1. The work plan was regularly reviewed, and required flexibility for effective operation with room to cope with internal and external change. More detailed work plans for each subcomponent have been

2 www.acehfisheries.org – open for public viewing, with some project documents password protected


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prepared monthly through regular consultations with the MMAF and BRR Satkers, and DIU/Site Advisers. Emphasis during this quarter was increasingly given to the formulation of joint monthly workplans at district level involving the DIU, SA and Bina Swadaya CMS.

Component Completion Report & Consultant Final Reporting

4.14 The NACA ETESP Fisheries consultants provided a preliminary draft Component Completion Report (CCR) as a contribution towards the ADB PMO/EMS Programme Completion Report (PCR) in May 2009. Further work on the report to meeting evolving requirements was under taken in the period June, July and December 2009.

4.15 A familiarisation visit to Nias and Nias Selatan were also arranged for the ADB PMO/EMS consultant evaluation specialist in connection with his CCR verification and revision duties. He was accompanied by the NACA consultant Team Leader.

Coordination, CFAN & Other Meetings

4.16 The NACA ETESP Fisheries consultants provided a range of inputs for the CFAN4 (final) meeting in Jakarta in mid-February 2008. The ADB ETESP stall was visited by the President of Indonesia, Head of BRR and Country Director of ADB IRM, as well as many interested members of the public during the two day event.

4.17 Shortly after the CFAN4 event the President of Indonesia visited Banda Aceh to open the tsunami memorial museum. ADB ETESP and the NACA consultants were asked to prepare a specific presentation about the Community Based Bathymetric Mapping Project (Sonar Mapping) project. This was made to the President in person and the accompanying VIPs.

4.18 At the request of the NAD Governor’s office, the Community Based Bathymetric Mapping Project (Sonar Mapping) project was also presented at the the World Ocean Conference/ Coral Triangle Initiative meeting in Manado (May 11-15) where considerable international interest was generated. Representatives from DKP NAD (Razali), Aceh Green, FFI, USAID, etc. were also present. Various products of CBBS were made availble ie. maps, videos, booklets, factsheets, at the meeting.

4.19 Throughout, coordination and cooperation continued to expand with BRR and other government, non-government and donor agencies active or interested in the fisheries livelihood sector. ADB ETESP Fisheries Consultants have provided assistance in facilitating a considerable number of stakeholder consultations and workshops, as well as contributing inputs to many other agencies related endeavours. 4.20 Regular discussions were held with donors, projects, NGOs and other ETESP component consultants. The significant number of NGOs and donors operating in NAD and Nias made continued communication important for effective and well-targeted operation of ETESP-Fisheries, as well as providing opportunities for exchange of experience. 4.21 Many meetings were held with BRR, DKP and fisher/farmer groups for closer cooperation and coordination. The consultations have involved key stakeholders in each district, such as District and Subdistrict Panglima Laot2 and (for Nias) fishers associations; BMPT (tambak farmers association) representatives; representatives of NGOs and other donors operating in the district; and Fisheries Department staff. Panglima Laot representatives, for example, have participated in several discussions concerning the design and tendering of boats. 4.22 Various discussions have been held with potential partners with an interest in future cooperation, building on the assets provided by ETESP Fisheries, to support communities in


ADB ETESP FISHERIES

longer term development. 5. CONSULTANT CONTRACT IMPLEMENTATION AND VARIATIONS

5.1 The initial ETESP Fisheries Package 40 contract for NACA/TIA/SCK consultant consortium was signed on 18 March 2008 and in the first instance designed to terminate on 31 December 2008. The initial overall value of the contract was US$1,548,182. 5.2 During the span of the Package 40 a total of 5 contract variations were made to variously extend the time period of the contract, accomodate consultant replacements, adjust operating costs, amplify the range of services to be provided and extend the employment of selected ex-Bina Swadaya field staff to service community contract monitoring and reporting. An analysis of VOs is provided in Table 2. and the various justifications for increase in time and finance are given in the following text. All variations were in line with agreements between BRR and ADB. 5.3 The first contract variation (VO1) was approved on 26 November 2008 in order to replace the national Social Development Specialist, and to adjust staff inputs and out-of-pocket expenses. There was an overall increase US$196,818 (12.71%) in contract budget approved across respective budget lines. The value of the contract rose to US$1,745,000. 5.4 The second contract variation (VO2) was approved on 13 January 2009 in order to revise the conttract completion date to 31 March 2009. There was no overall increase (0%) in contract budget sought or adjustment across budget lines. The value of the contract remained at US$1,745,000. 5.5 The third contract variation (VO3) was approved on 22 April 2009 in order to undertake a third phase of community based bathymetric mapping (Sonar Mapping Phase 3). Also, to provide additional budget towards increasing training and improving livelihoods services, with adjustment of key staff inputs and out-of-pocket expenses, with the aim of improving the sustainability of ETESP fisheries investments. There was an overall increase of US$321,625 (15.56%) in contract budget approved. The total value of the Package 40 contract increased to US$2,066,625. 5.6 The fourth contract variation (VO4) was approved on 25 June 2009, in order to retrospectively increase the budget provision for 1400: Investigations, Surveys and Documentations, providing for activities which BRR had previously requested be undertaken off-budget:

• Consolidation of Aquaculture Livelihood Centres/Communications AACC/ALSC (US$148,324)

• Consolidation of Capture Fisheries Livelihoods Centres/Sonar Mapping (US$137,423)

• Payment of start up operating costs (fuel, oil, victuals) to beneficiaries of ETESP Fisheries boats (US$60,930)

Also to increase the budget provision for 1300: Training, Workshops and Seminars (US$15,200) to cover ETESP terminal policy workshops in Jakarta. An overall increase in budget of US$124,081 taking into account prior savings was agreed and the overall contract cost rose to US$2,190, 706 (+15.56% increase). The Package 40 contract completion date was revised and extended to 31 July 2009. 5.7 The fifth contract variation (VO5) was approved on 14 September 2009, only in order to extend the ETESP Fisheries Package 40 closing date from 31 June 2009 to 15 September 2009.


ADB ETESP FISHERIES

No cost increase or budget change was involved. Table 2. ANALYSIS OF CONTRACT VARIATIONS TO ETESP FISHERIES Pkg 40

Contract Variation No.

Date approved

Period days

Increase US$

Total Contract

Value US$

Increase % (1)

Cumulative increase % (2)

Original contract 18 March 2008 - - 1,548,182 - US$ %

VO1 26 November

2008 253 196,818 1,745,000 12.71 196,818 12.71

VO2 13 January 2009 48 0 1,745,000 0.00 196,818 12.71

VO3 22 April 2009 64 321,625 2,066,625 15.56 518,443 33.49

VO4 25 June 2009 97 124,081 2,190,706 8.01 642,524 41.50

VO5 14 September

2009 46 0 2,190,706 0.00 642,524 41.50

Notes: (1) % increase as increase on original contract value (2) Cumulative increase % on original contract value

5.13 To summarise, it can be stated that VOs to Package 40 enabled the ETESP Fisheries consultants to conform with BRR need to extend the project beyond the original terminal date of 31 December 2007 and BRR desire to maximise disbursement by continuing delivery and completion of activities through 2008 into 2009, even beyond the closure of the organization. The increases in budget through VOs increased scope of the project to consolidate the achievements of ETESP fisheries and greatly improve the continuity and sustainability of the investments. Without it several innovative livelihoods concepts would not have come to fruition. The ETESP Fisheries was consequently extended from an original time schedule of 28 months for the period 23 August 2005 to 31 December 2007 provided by Package 4, to one of 46 months from 23 August 2005 to 30 June 2009 provided by the combination of Packages 4 and 40. There was a final administrative extension of Pkg 40 contract to September 2009. The final contracted consultant cost under Pkg 40 was US$2,190,706 which was an overall increase of US$642,524 (+41.50%) on the original budget of Package 40. 5.14 Within this sum, the ADB ETESP Fisheries obtained a further 187.35 man.months of expert core team consultant time (international and domestic) compared with the 180.00 man.hours originally agreed in the Package 4 contract; an increase of 151%. In addition the scope of support and delivery was widened from the original design to provide a more complete livelihoods development type of support. 5.15 It should be noted that local beneficiaries also received considerable benefits/assets through the consultants off-budget account in Pkg 40, eg. operational ice plants – ice plants, LSC/AACC, Sonar Mapping and operational costs. 6. CONSULTANT INPUTS & TEAM DEVELOPMENT 6.1. During the period 2008 – 2009, the ETESP Fisheries Pkg 40 was supplied with consultancy inputs by the NACA and TIA consortium. 6.2. Responding to the initial contract and subsequent variations overall provision of 189.34 person.months, the consortium provided a total of 187.35 person.months over a span of 16 calendar months (March 2008 – June 2009).


ADB ETESP FISHERIES

6.3. Of this total, 16.39 person.months were provided by senior international consultants and 170.96 person.months were provided by a range of domestic consultants (see Table 3). 6.4. During the 16 calendar month period 2008 – 2009, the average ratio of input international to domestic consultants in the core services was 1 : 10.43. However, this generalisation is modified later to show more clearly the different stages of development of the technical support. 6.5. During the whole period, 20 men and 2 women were employed in the core consultant team. However, there were other women employed later as administrative and database staff under the consultancy contract. 6.6. Considering both Pkg4 and Pkg40, the highest ratio of domestic to international core consultant time was obtained during 2008 when the ratio of 13.8538 : 1 person.months applied. 6.7. During 2008, there was a intermittent presence of 3 international and a constant presence of 19 domestic core consultants though two of the latter were interchanged as replacements. The total inputs were 10.7958 person.months international and 149.5632 person.months domestic resulting in an increased ratio of domestic to international consultants (almost 14 : 1) expressed above. 6.8 During the first six months of 2009, there was a sharp decrease in the ratio of domestic to international consultants (3.8257 : 1) posts were reduced as part of the exit strategy responding to BRR closure. The total inputs during this half year were 5.59 person.months by international consultants and 21.40 person.months by domestic consultants. Table 3. Analysis of consultant inputs by year 2008-2009 in Pkg 40

Consultant type Total person.months

(p.m.) in year 2008 2009

International (I) 10.7958 5.5936 Domestic (D) 149.5632 21.3993 Ratio (D : I) 13.85 D:1 I 3.83 D:1 I

6.9 Both NACA international and domestic, as well as TIA employed domestic consultants, were transferred to ETESP Fisheries Pkg 40 from March and April 2008 onwards, finally terminating at the end of 2008 in response to BRR directives to terminate all ETESP Fisheries field work by 31 December 2008. Only a few key posts needed to carry out project termination and closedown were retained after April 2009. 7. ISSUES ARISING DURING PROVISION OF CONSULTANT SERVICES 7.1 No significant issues arose specifically in relation to consultant engagement in Package 40 although some of those generated during Package 4 (see report) lingered until the end of the project. 8. CONSULTANT FINANCIAL REPORT 8.1 The tabulated financial status report for consulting services (Table 4 below) shows the original consultant contract value for ETESP Fisheries Package 40 (US$1,548,182), its increased final value after variation orders (5) had been applied (US$2,190,706), payments held outstanding by end of the contract (September 2009) (US$139,000) and apparent savings by budget line and total (Rp.142,941).


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8.2 A significant increase was evident for the following budget line:

• 1400 Investigations, Surveys and Documentation - increased by US$185,472 covering the costs of livelihoods activities and being largely disbursed through community contracts with beneficiaries.

Table 4 ADB ETESP FISHERIES PACKAGE 40 - FINANCIAL REPORT FOR NACA/TIA CONSULTING SERVICES

Contract Number and Budget Line Original Contract Sum US$

Revised Final

Contract Sum US$

Payments to July

2009 US$

Contract Balance

US$

Outstanding Progress

Payments US$

Savings from OPEs US$

Package 40 Totals 1,548,182

2,190,706

1,908,765

281,941

139,000

142,941

Package 40 Progress Payments

1-Mobilization Payment 135,368

135,368

135,368

2-Submission of Inception Report 101,000

101,000

101,000

3-Submission of First Quarterly Report 134,000

351,776

351,776

4-Submission of Second Quarterly Report 134,000

191,000

191,000

5-Submission of Draft Final Report 67,000

160,596

160,596

6-Approval of Final Report 67,000

83,000

83,000

7-Approval of Statement of Eligible Costs 34,000

56,000

56,000

Sub Total 672,368

1,078,740

939,740

139,000

Package 40 Other Payments

1172 International Travel (at cost/RT) 8,400

9,000

8,063

937

1173 National Air Travel (at cost/rt) 9,200

15,150

15,150

1198 Others MOSS 10,000

1200 Equipment 10,000

1,500

854

646

1300 Training, Workshops and Seminars 300,000

423,674

314,546

109,128

1400 Investigations, Surveys and Documentation

445,000

662,642

630,412

32,230

Total Contingency 93,214

Sub-Total 875,814

1,111,966

969,025

142,941

8.3 Other more moderate increases are noted for:

• 1172/2172 Air travel – US$5,950 due to extended requirement for national air travel to/from meetings within Indonesia


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8.4 Savings totalling US$142,941 were achieved on the overall budget of US$2,190,706 after contract variations.

9. LESSONS LEARNED 9.1 The ETESP Fisheries has, apart from the primary objective of rehabilitating livelihoods of coastal people, after the earthquake and tsunami, generated a wealth of lessons concerning the rehabilitation and recovery of livelihoods impacted by disasters. Equally, it has been able to recognize the challenges that lie ahead for fisheries and aquaculture development in Aceh and Nias beyond 2009. 9.2 “Lessons learned” is a widely adapted term in the context of technical assistance and in fact in many cases only covers observations and reinforcement of pre- known ideas and practices. For the consultants, ETESP Fisheries has often been a difficult process as it tried to work its way through the complexity of rules and procedures at the interface of ADB and GoI, and initially in climate of uncertainty and chaos, particularly soon after the disasters. The “lessons learnt” from the experience could therefore not be all benign. The lessons are plentiful from ETESP Fisheries but with frequent changes in EA, IA, PMU, BRR Directors, Satkers, local government, and other related institutions, it is perhaps unfortunate there will have been limited institutional memory retained. Any criticism in this section is not aimed at individuals or organizations only the systems and procedures within which they operate, and which in some cases are perhaps overdue for substantial change, if the sector is to further develop and attain sustainability. 9.3 Technically, ETESP Fisheries has been an extraordinarily successful project in achieving more than its original design aims. However, in hind sight one will remember it as a complicated project to implement and ponder that there must be easier and more efficient and effective ways of achieving the same ends. The satisfaction of completion lies entirely in what has been achieved against such odds. This section provides key lessons learned in the implementation of ETESP Fisheries and covers various aspects namely assessment and planning, implementation, finance and financial management, governance, communications, monitoring and evaluation and policy and institutions. Assessment, design and planning

9.4 The initial phase of ETESP Fisheries implementation involved detailed assessments of impacts and needs, completion of documentation (such as the Project Concept Notes required by BRR; the SPAR and SPPR required by ADB; and EIA required by ADB and GOI). This process built on initial planning work conducted during preparation of the ETESP Project, but inevitably took time and was perhaps overly complex. This process reduced the emergency aspect but possibly improved developmental prospects of ETESP once the immediate humanitarian crisis associated with the earthquake and tsunami was reduced. 9.5 The time required for implementation was extended through annual appointment/re-planning/reorientation exercises with new Project Management Units (Satkers) reduced the immediate impacts, and in some cases increased frustration among community stakeholders in receiving assistance. Continuity is essential in the implementing agency and management unit throughout the duration of a project, and would have allowed more effective and efficient implementation. Heavy reliance on the consultants due to the frequent changes in project management arrangements and staff required additional effort and resources. 9.6 The extremely large and complex nature of the disaster, combined with an equally large number of donors, NGOs and government agencies operating also necessitated active coordination and dialogue at all levels, and regular review and modification of plans, adding a further layer of complexity to implementation.


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9.7 There were challenges that were imposed by the multi sectoral as opposed to sectoral needs, which in general entailed dealing with a wide range of community assistance through the sectoral components. In this regard ETESP, being multi-sectoral project, offered obvious advantages in treading this difficult terrain. 9.8 Criteria for selecting beneficiaries and their proposed activities were continued to be developed, Needless to say many difficulties were encountered, and indeed complex, in determining the beneficiaries and the activities they were to be associated with. Perhaps, it is now evident that whilst giving a lead in determining the selection of the beneficiaries and the proposed activities thereof, are best to be determined by the respective communities Implementation procedures

9.9 The following deficiencies and/or draw backs were noted in the implementation procedures:

• inadequate delegation of procurement powers to consultants and IA and the permitted limits were too low;

• the eligibility checking that was introduced had minimal impact as the checks were delayed and were not able to contribute to management efficacy;

• the delegated authority to decentralization to District level, encouraged and supported by ETESP, could not be effectively implemented due to other extraneous factors, and as such was ineffective;

• There were often incompatible bureaucratic processes between ADB and GoI, particularly audit punitive actions, which were counter productive to making smooth implementation;

• the increasing of delegation of authority from ADB Manila to EMS during the lifetime of ETESP had noticeable, incremental advantages for implementation.

Finance and financial management

9.10 Finance for component implementation flowed through the GOI on-budget procedures, involving an annual DIPA, which frequently required adjustments during the year to adapt to changing circumstances. Implementation through on-budget procedures frequently added to implementation delays, although these were reduced with time and experience. More emphasis was given to off-budget financing during the latter part of the project, through the consultant contract, which proved quicker and more efficient in providing training, small infrastructure improvements and other items disbursed through community contracts. Careful consideration needs to be given to a mix of on- and off budgets in such emergency projects in future, perhaps with more emphasis on off-budget financing.

9.20 Community contracting was widely regarded as successful but required extensive documentation for processing according to GOI procedures. This was made further difficult by non-conforming rural communities. Reporting on community contracts was considered excessive, and a better focus on outputs (achievements) would have been preferred to rather than a detailed accounting of items purchased and so forth. 9.21 Auditing was often delayed and negative in approach seeking error, fault and blame; but not proactive in giving real time advice on improving procedures and implementation; the multiple audit systems active during ETESP Fisheries, involving both BRR and ADB procedures, were cumbersome and some degree of streamlining could have improved effectiveness. 9.22 Budget available to the ETESP Fisheries component was also subject to much discussion and some changes which caused difficulties in planning. Whilst some flexibility in allocation in an


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emergency project is useful, such reallocations need to be done carefully, to avoid disrupting implementation, and diversion of project management staff from more important tasks. Communications

9.23 Communication at all levels was an essential part of implementation of ETESP Fisheries, and received investment in time and resources by BRR, ADB and consultants. Communication tools were used to inform stakeholders of the purpose and activities of ETESP Fisheries, allow complaints, and share experiences. As a large project in the fisheries sector, the component also received its share of positive and negative publicity from local and international press, and time was devoted by BRR, ADB and the consultants in addressing various issues that emerged. 9.24 In hindsight, more emphasis should have been given towards development of the communications strategy during early implementation, and keeping the public informed of progress through local press including radio and television. 9.25 Communication of technical information through manuals, bulletins, posters, websites and word of mouth has been well received by the coastal public and appreciated by the rural producer level despite high adult illiteracy rates; high visual impact content is necessary; the information service should be a key function of any recovery or development project. 9.26 The complaints mechanism developed by ADB and BRR served a useful purpose complaints but there was some overlap between communication channels at times. Most successful resolution occurred when there was a focus on local resolution of a problem; care needed not to use conflict for publicity or political gain or social research purposes. Sensitive and skilled approaches are necessary, particularly given the history of conflict and natural disaster in Acehnese coastal communities, as investigations conducted also risk of reopening or fuelling divisions within society. Monitoring, supervision and reporting

9.26 Reporting was conducted at various levels in accordance with ADB and GOI procedures. For community contracts, reporting requirements were excessive, overlapping and shifting; overly focused on accounting for inputs/not sufficiently focused on outputs; exacerbated by multi-level, micro-management. Simpler procedures would have been more effective in facilitating the delivery of community contracts, and would also have enabled gaining a higher degree of communal appreciation and acceptance. 9.27 Supervising consultants were particularly needed to control the quality of boats and infrastructure delivered by contractors and sub-contractors although it is recognized that this could place very difficult responsibilities on the consultant. The poor quality of supervision consultants, hired on-budget, led to increasing emphasis on monitoring by consultants. In hindsight, a separate supervision consultant should have been employed off-budget (as in the ETESP Housing component), although careful coordination with the implementation consultants would have been necessary. Policy and institutions

9.28 ETESP Fisheries began in a policy and institutional, near vacuum which was only partially filled later by the shifting and often late decision making of the second EA, BRR and a recently elected provincial and local government. On the other hand, this is not surprising bearing in mind the enormity of the disaster and the political mileu that existed in Aceh. 9.29 It is often acknowledged that the general national decentralization policy in Indonesia still appears opaque and limited to an administrative and political exercise, and is yet to be backed by


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efficient transfer of resources, i.e. the human skills or finance to district level or reorganization of the functions of the former centralized civil service system. Nor do the District level governments appear capable of efficiently using increased resources at present. 9.30 It is the considered view that the Provincial and District Governments in NAD are still not fully prepared to deal with development planning and transmission of the considerable national source funds potentially available for development in Aceh, more so in an emergency and or in response to a “disaster” situation . 9.31 The project had to contend with initial low levels of trust between all stakeholders (especially between government and public after prolonged conflict and political instability) and was reflected by the volume of paperwork created to bridge the accountability and governance gap. The consultants were of the view that many donors condoned or even encouraged this state of affairs by proliferation and induction of their own procedures. Bureaucracy is second only to corruption as a prime factor in inefficiency of delivering aid and its remedy is so far largely overlooked. 9.32 After four years, there is now a need to recognize the “temporary” nature of some of the assets redeveloped by ADB ETESP Fisheries during the emergency phase and to see how these could be improved or replaced during the next 5 – 10 years under an adaptive development and management plan. ETESP-Fisheries Subcomponents

9.33 Below we consider the more specific lessons relating to design and implementation of each of the six sub-components of ETESP-Fisheries. In general, the design of the component into six distinct, but linked, sub-components was a useful and a pragmatic approach. However, care was needed in implementation to ensure coordination. The spreading out of sub-components over wide geographical areas of Aceh and Nias increased the impact of ETESP Fisheries but the question remains of whether a more geographically limited focus including all sub-components in an integrated way would have been more effective in rebuilding livelihoods. Although one could be wise in hindsight, such an approach on the other hand, would and could have left out communities that needed rehabilitation and support and would not have been welcomed by the coastal population at large. SC1 Community Empowerment

9.34 The community empowerment sub-component was widely recognized as an effective method of delivering substantial assistance through small grants to coastal communities based more precisely on the needs of the communities. More than 17,862 people in coastal villages across Aceh and Nias benefited directly from financial assistance and capacity building for rebuilding of small-scale community infrastructure, household and group assets and other items necessary to rebuild livelihoods. The approach was effective, but there are also some lessons learned on its application:

i. Contracting of communities through small grants proved more successful for achieving rehabilitation of community assets than use of “outside” contractors. External contractors were not well received by many communities, whereas the community contracting process allowed requirements to be based on community needs with much stronger ownership when communities were more directly involved in planning and implementation. The approach however, required significant investment in time and people to provide the support necessary for planning and implementation of the community grants.

ii. Trained facilitators assisted communities to plan and monitor community grants (hired through an NGO, or NACA consultants), but such facilitators (Bina Swadaya


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NGO, SA, DIU) needed thorough orientation and training in their functions and understanding of livelihoods approaches before starting. More extensive training, and pre-selection to eliminate embedded “technical” or “top down” approach would have been useful. Other key points are (a) community facilitation must be done by persons respected and trusted by the community; respect and trust take time to earn but trust is a greater guarantee of success than any piece of paper; (b) care must be taken to approach the rehabilitation work as development with the community, not to or for the community; and (c) a stronger emphasis on developing strengths and opportunities, rather than the tendency to focus on needs and issues, which pervades thought and discussion at all levels in Aceh and Nias.

iii. ETESP-Fisheries was formulated as a sectoral project. Inevitably during community consultations this led to sectoral group selection which left dissatisfaction amongst non-beneficiaries in several communities. The community approach and development impact could have been strengthened through a more integrated multi-sectoral approach.

iv. Womens’ groups showed themselves to be effective developers of post-harvest fisheries and small business opportunities. The tsunami also had differential impacts on women and children and therefore, a gender sensitive approach to community facilitation was essential.

v. In a situation such as in Aceh, where a good proportion of varyingly skilled personnel was lost to the community during the disaster, the importance of training in getting back the communities on feet cannot and should not be under estimated. Training, however, has many facets, and in order to be effective and efficient has to be approached in a considered manner, that relates to the different community groups and the other recipients. Equally, training is not an all or none process; it is a continuous process, especially in respect of communities such as those in Aceh and has to be ongoing until communities are sufficiently empowered.

SC2 Capture Fisheries

9.35 The sub-component for restoration of capture fisheries was oriented towards repair and restoration of boats, fishing gear, some financial assistance with initial operations and training support. The sub-component was successful in providing fishers with assistance to resume fishing, but again several lesson’s were apparent:

i. Design, future ownership should be discussed with beneficiaries at the earliest stage

to prevent later discontent. Fisher groups in Aceh and Nias were very conservative about local boat design; this aspect was often used as an excuse to open complaints and “compensation” arguments with contractors. The need for a participatory process throughout is evident.

ii. Complex tendering processes used by GoI (bidders were required to provide 19 different documents to support each bid) led to most contracts via larger businesses, mostly non-boat builder contractors who sub-contracted to boatyards. Few, if any, Acehnese or Nias boatyards were able to cope with the bureaucracy of tendering. This approach was inefficient and only increased the cost of the boats and decreased reliability of delivery.

SC3 Aquaculture

9.36 The sub-component was successful in restoring aquaculture and providing new livelihood opportunities through aquaculture in Aceh and Nias but again several lessons were apparent:


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i. In design, the aquaculture sub-component as far as possible implemented a “whole

village” approach to aquaculture rehabilitation. This was arguably more equitable and effective in rebuilding the sector than focusing on individual farmers, or smaller geographical units. Even so, selection of beneficiaries and their proposed activities was complex, and procedures continued to be developed. Verification of beneficiary lists was to ensure that benefits are for the intended target beneficiaries. Verification of groups plan, site selection, and environmental checking are also critical to improve success rate. These detailed assessments have produced important recommendations to project implementations and have successfully increased groups’ active participation and livelihoods productivities. Approach to design was guided by environmental criteria (BMP manual developed with NGOs).

ii. Implementation of build back better principle for aquaculture was much constrained for tambaks and canals due to local land ownership issues affecting redesign of layout, routing of canals, etc

iii. Some social (conflict of interest) and technical (poor success rate) problems in the execution of the contracts during 2006 led to more emphasis on community contracting. Direct contracting of farmer groups through community contracts proved more successful for achieving rehabilitation of ponds (tambaks) and organizing agro inputs than use of contractors; however, technical assistance was necessary in participatory planning and design and implementation to retain quality of construction.

iv. Group Dynamics and Transparency. Social properties of aqua-farmers in Aceh are characterized by few active lead farmers, whilst most remaining farmers are passive and not well educated. The situation occasionally leads to non-transparent project administration by a few farmers. To ensure active participation and transparency amongst group members, intensified meetings with groups before and after funds disbursements need to be continued to improving groups planning and transparency. Active facilitations by field facilitators are useful to encourage community awareness in project administration and implementation.

v. Input Quality. Input quality is the key to successful primary production. Recommendations to select quality and environmentally friendly input for project implementations have continued to develop. Technical assistances included, but not limited to, recommendations to the content of community plans (RDKK), linking to quality suppliers, and hands on BMP technical assistances. Farmers need to learn by doing. Some key agro input such as quality seed have been the biggest consideration to successful crops. Awareness to purchasing only quality seed was raised through special contract between farmers and hatcheries, comprising critical components such as disease testing and fitness of post larvae. Some issues concerning legal, quality wood for water gate also emerged, which required attention on certification from forestry department.

vi. Time Frame. Some project activities such as pond rehabilitation required more time to achieve full completion due to climatic conditions. Delays in project start up at some areas had caused execution to occur during rainy seasons. Project implementation plan needs to be carefully developed to relate to seasonality of production to prevent delays. Intensive and active facilitation and monitoring by BRR and NACA continued to be effective to improve more timely project implementation as per agreed plan.


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vii. Monitoring. Monitoring of community project implementation should focus on farm/facilities design and layout and BMP implementations, as well as group organization. Technical monitoring is highly required from the beginning of project implementation to ensure farmers follow their agreed plan and technical guidelines.

viii. Technical problems in tambak industry. Since the tambak industry had serious technical problems before tsunami its rehabilitation will take more time, research and development than the span of ETESP has offered; hopefully some continued technical assistance will be provided to producers by the AACC/ALSC initiative and the informal aquaculture network between donors and MMAF/DKP.

ix. Critical mass for marketing. Due to low productivity of local aquaculture practices, coordinated collective production is critical to achieve viable volumes of product for export.

SC4 Infrastructure

9.37 Assessment: There must be careful selection of owners and managers of infrastructure involving assessment of their past business performance before construction starts, especially so in the case of productive assets e.g, ice plants, hatcheries etc.

9.38 Contracting: BRR and Satker preferred tendering to local contractors but many of these had insufficient skills base or cash flow, many appear not to have basic business skills. Tendering processes select those who can fill forms not those who can construct. Consultant participation and supervision of selection during the tendering process is necessary but is not permitted under GoI regulations – this needs change. Skilled labour was already at a premium in neighbouring Sumatera Utara (Medan) where a building boom was underway and skilled migrant labour felt less threatened. This made it difficult for local contractors to source skilled tradesmen for post-tsunami reconstruction.

SC5 Coastal Environment

9.39 The sub-component for coastal environment assisted communities to replant coastal vegetation lost during the tsunami, and to help improve the coastal environment. The assistance was initially through tendered contracts, and then through grants to communities, a more successful approach. There was a close link to particularly the aquaculture sub-component, with the objective of improving environmental conditions in aquaculture areas, many of which had suffered from years of loss of mangroves. The sub-component successfully supported communities to replant trees, but also provided important lessons in the rehabilitation of coastal environments that are relevant for future improvement in coastal environment, and their management:

i. Assessments: Many donors/NGOs rushed to plant mangroves for the greater

environmental good, often without forestry skills, but neglected to inform and raise awareness in coastal communities of the need to care for the young trees. Community awareness and after-care support important.

ii. Implementation team: ETESP Fisheries learnt an early lesson that it is necessary to have a forestry expert with specialist knowledge in mangroves to have success in survival of planted mangroves; under skilled guidance a range of species were planted compatible with soil type, tidal range and other local ecological factors.

iii. Creating community ownership and awareness: Another early lesson learned, is that it is necessary that the sense of ownership of mangroves is created amongst the community before planting starts; otherwise the planting is done for the wages only and there is no after care. Awareness raising campaigns can be effective if carried


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out on a wide scale and there is regular follow up action to maintain the motivation generated.

iv. Biodiversity: Mangrove plantations were created and vegetation restored/replaced but natural multi-species coastal forest was not replaced (it may not have existed in those locations pre-tsunami anyway). Since Sumatera has long been plantation oriented this would not seem amiss to many.

v. Ongoing management: As mangrove planting has created many coastal/estuarine plantations; these should be managed as community plantations with cutting and replanting schemes.

9.40 Environmental impact of shrimp ponds has been much publicized; in the case of ETESP Fisheries it has been mitigated with an intensive mangrove planting in and around tambaks. It is possible to contribute to marine environmental aims indirectly, e.g, ETESP Fisheries has rebuilt 2 previously non-functional, marine fish hatcheries (BBIP Nias and Simeulue) and trained staff to produce millions of grouper eggs and fry thereby reducing pressure on the fish populations of surrounding reefs whilst laying the foundations of a profitable industry in those economically disadvantaged islands. SC6 Institutional Support

9.41 This sub-component was a “catch all” to assist in various ways with rebuilding of institutions in Aceh and Nias, and in supporting the management of ETESP-Fisheries. Many institutional support activities were also provided during the assessments and implementation of Sub-components 1-5, and have been reported above. Implementation of ETESP-Fisheries was constrained by the lack of functional management institutions within government and communities, and the component invested significantly in supporting capacity building throughout the four years of implementation. Further development of the institutions in Aceh and Nias will be essential for future development of the sector. A number of lessons emerged from this sub-component, that are highlighted below, and which are important for future implementation of emergency projects, and more generally for future management of the development of the fisheries and aquaculture sector in Aceh and Nias. A special analysis is also provided of the training activities assisted by ETESP-Fisheries through on and off-budget. 9.42 Recognising the importance of the need for training and capacity building, ETESP-Fisheries increasingly gave attention to investment in training and various capacity building initiatives, through on and off-budget mechanisms. The latter part of ETESP-Fisheries in particular used off-budget mechanisms for funding training, in part to avoid the long contracting procedures etc. The following lessons are provided:

i. Conventional in-class training that usually uses a theoretical approach is not recommended for farmers who generally have a low level of education and literacy. Unfortunately, this method was usually attempted by the Satker in community training particularly when funded and implemented on-budget (DIPA). On site, practical, hands-on training approach has revealed better impacts in improving farmers’ skills and knowledge. However, this approach requires more human and financial resources, as well as time. On-site, hands-on training was more effective than workshops or training at centralized training institutions.

ii. Distribution of technical training materials is highly appreciated at producer group level.

iii. There remains a considerable need for adult education and literacy campaigns throughout the province to underpin bringing knowledge to the rural communities.


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iv. Community capacity building needs a personal approach from the trainer (trainer or facilitator charisma). The success of this activity is strongly related to the trainer’s/facilitator’s interpersonal skills; they should be passionate and be able to blend with local culture.

v. Community capacity building is a slow long term process; it deals with changing communities’ attitudes. Thus, in designing capacity building for communities, the program it should consider how it would leave behind as many successful people as possible who could demonstrate advantages/improvements from designed activity. Communities will be intent to follow successful people. Thus, community building is recommended at least to focus on a few people/groups that could later expected be able to create the “snow ball” phenomena in their surroundings. A huge number of first participants is therefore not necessarily the main target for achievement in a capacity building program.

vi. Community development should emphasis community participation, encourage the community to be involved in planning, preparing and organizing the activities without any “financial motivation” to participate from the organization, thereby raising the sense of belonging and understand of benefits from the program.

Community Livelihood Support Initiatives

9.43 Following a review of ETESP livelihoods activities during the first quarter of 2008, which emphasized the importance of community livelihood support services, three new initiatives were incorporated into ETESP-Fisheries, two to support more directly communities in better management of aquaculture and fisheries, and one to replace traditional fishers knowledge lost during the tsunami. These were implemented through a mix of on- and off-budget procedures. The outcomes from these three activities provided important lessons and a future direction for aquaculture and fisheries management in Aceh in particular, but possibly of wider interest throughout Indonesia. The results were presented to a special meeting hosted by MMAF in Jakarta on 25 June 2009 to discuss their wider significance. The lessons learned are provided below: Aquaculture - ALSC & AACC

9.44 Aquaculture Livelihood Service Centres (ALSCs) are fish/shrimp farmer owned, operated and managed centres for participatory organization thereby being catalyst and drivers for aquaculture sector development in Aceh initially by providing technical advice and information to small farmers in the whole cycle from the seed selection, farming to harvesting and marketing. Aceh Aquaculture Communication Centre (AACC) was established, at the BBAP, Ujung Batee, with the assistance and support of ETESP-fisheries during January to June 2009. The concept of AACC was to provide a supporting service structure for Aquaculture Livelihood Service Centres (ALSC) and more generally to farmers in Aceh to access technical, disease diagnosis and training services 9.45 ALSCs should be farmer owned producer associations and located in a building owned by the community and NOT by the government organization. 9.46 All the committee members should be from the aqua farmer community and NOT from the government organization because the government staffs are transferrable to another area (another subdistrict/District) and it will affect the ALSC operations. In any case, civil servants should not be actively engaged in private sector activities in their working hours. 9.47 Formation of a legal entity is important for ALSCs and its further business development in collaboration with stake holders for improving the pond production and maximising profit, as


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well as and also attaining the targeted goal of shrimp/fish in regular exportable quantities with a good quality product thereby obtaining higher prices which can improve the livelihoods of the aqua farmer community. 9.48 Unfortunately, the options for producer associations in Indonesia to form legal entities are still very restricted by archaic state edict. The opportunity exists for positive policy and institutional change at central and local level in this respect to assist livelihoods development processes. 9.49 The careful planning of the establishment of AACC at BBAP is a practical and sustainable approach because principles of AACC are in line with that BBAP mandate, i.e. provision of services to Aceh aquaculture farmers for improving their livelihoods. However, careful considerations and approaches have been necessary to ensure that ALSC will be fully farmer oriented without them being controlled or over influenced by AACC in their decision making. 9.50 Whilst it is important for AACC to be proactive and dynamic in providing a variety of services they should however remain one of ALSC’s several options for obtaining services. 9.51 Government and external agencies are only for advice and information on technological advances and possibly services, if available, but not financial support. If the committee members are from the government departments, restructuring of government organization will also affect the ALSC operations. Capture Fisheries – CF-LSC

9.52 Capture fisheries Livelihood Service Centres have been established around 8 of the existing Panglima Laot Lhok organizations. Livelihood Service Centres for Capture Fisheries (LSC-CF) has invested in building the capacity of the Panglima Laot Lhok organizations in strategic fish-landing locations on each of the East and West coasts of NAD. The activities of the Capture Fisheries sub-sector prior to this have focused on the strengthening of community groups through improving human and social capital to receive assets. 9.53 Both renewal and replacement (modernization) of a wide range of fisher skills and knowledge has been necessary through intensive technical training programmes at local level. 9.54 Centrally directed training institutions in NAD appear poorly oriented to carry out these training functions at present due perhaps to a curriculum based system whilst traditional organizations such as Panglima Laot have fishers’ commitments to undertake. 9.55 The project faced multiple challenges from administrative management of BRR RDKK contracts, GoI procurement processing, technical equipment acquisition, delivery, installation and training at eight (8) different site locations. Fisher associations cannot process this complicated bureaucracy on their own. Time was immediately an issue and considerable amount of preparatory work prior to receipt of official approval was critical to the eventual successful execution of contracts and procurement packages. 9.56 Accurate identification of detailed equipment specifications by NACA consultants prior to engaging with BRR’s bidding and procurement process was extremely helpful. NACA consultants supplied BRR Satker with detailed pictures, specifications, prices, distributors, etc., which hastened the lengthy procurement process. In many cases, BRR did not have the correct specifications of technical equipment needed to support programmatic goals. Attention to such detail at the front end will save considerable time and confusion once the process has been initiated.


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9.57 Community contracts to refurbish existing facilities also presented scheduling issues as administrative delays in funding were more the rule than the exception for each of the eight individual site contracts. Facilitating the development of clear work plans and detailed budgets in advance of funding helped move the work along once funds were accessible. The superfluous requirement to secure multiple local authority signatures added significant time delays in completing the contracts. Better socialization with these officials early on in the program would reduce the contract processing time. 9.58 Strong relationships with each of the Panglima Laot Officials contributed to the programmatic success of establishing active service centers once refurbishment contracts and equipment procurement processes were completed. It was important to recognize from the start that each of the lhok officials are non-salaried positions and that their responsibility to their member fisher groups, along with their need to manage and operate the newly established service center, competed with their need to earn a livable wage to support their family. 9.59 From the start of the LSC-CF project, Livelihood Service Center Facilitators were supported with a daily wage contract at each site to ensure work detail was followed up and to allow Panglima Laot officials to continue earning a living. These locally developed resources will continue to be essential assets to the Panglima Laot and continued support has been assured by the OISCA/JFPR project during 2009. However, eventually the Panglima Laot or fishers association must find the way to fund the organization themselves. In this respect, wage substitution by donors is a policy risk acting against commitment and self-sustainability. 9.60 The original vision of CF-LSC being services run by self-supporting producer associations should not be forgotten and external support especially financial needs to be tapered away so as not to create prolonged dependence. Sustainability is the aim not just continuity. 9.61 The Facilitators should remain responsible for the continued maintenance of the LSC IT systems, radio communications and the positive inventory control of all LSC office equipment. The medium and high skill level LSC Facilitators should continue to be developed in a TOT model to serve as a local resource for further training at the Centers. Training activities generated in and around the Centers will further assure the sustainability of the models, systems and processes put in place. 9.62 Additional linkages to related small business, supply chain, and expanded markets can and should be developed. There remains the opportunity for each Panglima Laot to develop their own revenue generating activities to support the continued operation of their Center. A minimum salary for the Panglima Laot at the lhok level paid by income of the association would afford them greater time to devote to the leadership and direct management of the many needs throughout their respective estuary. 9.63 The Livelihoods Service Centres have the basis to become self-funding and self-sufficient in the medium to long term and technical assistance should be geared so as not to increase dependency on donor project assistance or GoI. Appropriate relationships based on an understanding of culture and traditional business practices remain critical. New partnerships forged must be mutually beneficial in an equal “give and take” partnership for the long-term success of the LSCs. 9.64 The Panglima Laot is now in a position of strength and need only recognize this and posture themselves accordingly. Requests for data, work detail or facility use from outside organizations should be responded to with counter requests for wage payments or in-kind services that clearly benefit the Panglima Laot, their member fisher groups or their Livelihood Center.


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Community Based Bathymetric Mapping (“Sonar Mapping”)

9.65 After the decimating effects of manmade and natural disaster such as conflict and tsunami, it has been shown that it is possible to restore lost knowledge, to reintroduce, to modernise and to improve fisher skills as part of the rehabilitation of livelihoods process. 9.66 To do this it is necessary to carefully investigate and understand the long-standing social structures and behaviors within the community. Identify those charismatic leaders within the communities. Bureaucratically appointed leaders may not be those with the power to implement programs successfully within the communities. 9.67 As an “outsider” continue to add to and refine your knowledge about the interactions in the society being observed and advised (it seems like about every month or so, another door would open and one would get a peek at some previously hidden aspect of the society). 9.68 The successful facilitator will integrate them self within the community to the point where they are no longer perceived as a visitor (until pretense falls away). A process approach which continues to look for other social leaders, expanding geographically as well as in related industries (fish trading, boat building, etc,) is essential. 9.69 The knowledge gained should be used to develop market-driven strategies, design programs where there are clearly understood benefits, or conversely, a clear loss of opportunity (and materials) as a consequence of non-participation. Develop reward and enforcement mechanisms consistent with the social framework. 9.70 It is possible to assist top down organizations with feudal origins, in this case the Panglima Laot, in their process of change towards becoming democratic organizations which can then provide and manage services for producer (fisher) associations. 9.71 An approach to fisheries resource co-management is to first engage fishers and their leaders in technical matters which interest them – this must be done by empathetic and technically skilled facilitators who prove that the co-management is to the benefit not detriment of fishers’ livelihoods. 9.72 With commercially available and inexpensive technology it is possible to engage fisher associations in surveys and research which they understand, quickly adopt and can use as the basis for improvement of their organizations and co-management with GoI establishment/authorities. 10. RECOMMENDATIONS

10.1 Recommendations are mostly covered in the extensive lessons learnt section previously. 10.2 Formation of a legal entity is important for ALSCs and its further business development in collaboration with stake holders for improving the pond production and maximising profit, as well as attaining the targeted goal of shrimp/fish in regular exportable quantities with a good quality product and accessing markets on a collective basis, thereby obtaining higher prices which would improve the livelihoods of the aqua farmer community. Unfortunately, the options for producer associations in Indonesia to form legal entities are still very restricted. The opportunity therefore, exists for positive policy and institutional change at central and local level in this respect to assist and facilitate development". 10.3 In terms of continuity and sustainability, AACC has already achieved some of effective initial linkages with organizations such as OISCA and ACIAR. It is anticipated that AACC will


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maintain good collaboration with as many organizations as possible, so that it can serve as a linking bridge between Aceh farmers and other national and regional stakeholders. AACC must consider ways of generating operational cost preferable not by charging to farmers but to inputs supplier or Bank etc who may want to place advertisements on the website and newsletters produced by AACC 10.4 The Panglima Laot represents a network through which government can engage the fishermen to implement and enforce management plans and policies. It is recommended to maintain the development of the Panglima Laot network and continue to develop the relationships and partnerships between the Panglima Laot, the governmental agencies and the academic institutions. Furthermore, it is consistent with the peace agreement, to allow Aceh to return to the more traditional authority structures. The Panglima Laot Lhok need help to develop the necessary capacity to participate in the provincial governance. 10.5 Socialize Livelihoods Centres among fisher groups across each district as a resource place for information, job training and general networking; make specific efforts to attract younger family members of fisher groups to the Centres with varied work and play activities. Build communications network among all 8 Centre sites through standing conference calls, newsletter publications, regular meetings at rotating site locations, shared training resources and like business developments. 10.6 Community participation in management structure of several fisheries infrastructure assets has been introduced and initially set up. However, community skills on management including operational and business management for those assets are still very limited. Therefore, further facilitation to strengthen business management and assets operational skills are considered very important to ensure the sustainability. 10.7 The ground work of ETESP Fisheries showed that there are other interesting avenues for coastal livelihoods development and investment in future.The innovative livelihoods approaches spawned by ETESP should be followed up and expanded without over-riding the original concepts and approaches of producer association ownership to suit government or external donor agendas or convenience. 10.8 The innovative approaches introduced through the ETESP on community empowerment, technological innovations (sonar mapping) and livelihood service centres for fishers (CF-LSC) and farmers (ALSC) have potential value for replication in other parts of Indonesia. 10.9 The experiences with Sonar Mapping/CF-LSC and AACC/ALSC demonstrate that there is enormous potential for ADB to provide a type of “venture capital” allied to a combination of dynamic technical assistance and private sector, unfettered by from the cumbrances of dysfunctional government finance systems. These appear to have been the type of ventures that EDFF was currently seeking. 10.10 The scope of activities of ALSCs need to be further extended. In rural farming communities the resource needs of individual clusters could differ widely, and in the same token these may not have the capital needed to invest in such much needed resources. For example, a cluster may be located in such an area that a regular need of a pump may be necessary for harvesting. On the other hand, a particular cluster may need to plough the pond bottom on a more regular basis than others. It could be the basic resources are owned by these cluster/ALSCs so that they become resource centres, and the capital equipment invested in is hired to the members for a nominal fee, which would enable the group to maintain the equipment and indeed, with time even purchase replacements and or other such needs. In effect the ALSCs could broaden the scope of services available to farmers and be turned into Aceh Aquaculture Resource Centres with a wider and more needful purview.


ADB ETESP FISHERIES

10.11 At the present time there is on-going consideration of how best to continue the ETESP fisheries livelihoods development activities on their path towards self-sustainability. There is a need for all involved to distinguish between continuity and sustainability and to envisage activities which would reduce donor and government dependence and increase self-reliance. Some may interpret this as more technical assistance, donor support and government run extension; some may see the need to use funds already available in principle to the government in NAD; some may see the need to encourage investment in producer associations, private sector services and marketing linkages; yet others see the need to solve the technical complexities of tackling the regulations and restrictions surrounding international trade in seafood products. There is no doubt that the approaches and systems introduced in the latter part of ETESP Fisheries are just a beginning and not yet self-sustaining, either financially or technically. Technical and financial support is still needed to provide vision, policy direction, ideas injection, skills training and organization 10.12 At the present time NACA is considering moving forward in a consortium approach with other Aceh aquaculture network partners such as FAO, IFC, WFC, AusAid, JFPR, etc. to develop the innovative approaches developed by ETESP Fisheries and to alloy these with the approaches of the other organizations, as well as experience in other countries. NACA as a regional intergovernmental organization will continue to collaborate with agencies (e.g. OISCA-JFPR and FAO) that have agreed in principle to extend support to the running of ALSCs and CF-LSCs and continue to offer technical backstopping as necessary.


ADB ETESP FISHERIES

LIST OF ANNEXES

A1. PACKAGE 40 SCOPE OF WORK & TERMS OF REFERENCE

A2. CONSULTANT MOBILISATION SCHEDULE

A3 CONTRACT VARIATIONS PKG 40

A4. CONSULTANT EQUIPMENT INVENTORY

A5a. CONSULTANT EQUIPMENT HANDOVER DOCUMENTS

A5b. CONSULTANT EQUIPMENT HANDOVER DOCUMENTS

A6. TRAINING FINAL REPORT WITH ANNEXES

A7. FINAL SEMINAR REPORT WITH ANNEXES

A8. AQUACULTURE LIVELIHOODS SERVICE CENTRES REPORT WITH ANNEXES

A9. ACEH AQUACULTURE COMMUNICATION CENTRE REPORT WITH ANNEXES

A10. CAPTURE FISHERIES LIVELIHOODS SERVICE CENTRES REPORT WITH ANNEXES

A11. COMMUNITY BASED BATHYMETRIC SURVEY REPORT WITH ANNEXES

A12. OPERATIONAL COSTS – BOATS & INFRASTRUCTURE

A13. RECOMMISSIONING OF ICE PLANTS REPORT WITH ANNEXES


ADB ETESP FISHERIES

ANNEX A1

EARTHQUAKE AND TSUNAMI EMERGENCY SUPPORT PROJECT (ETESP) FISHERIES COMPONENT (PACKAGE 40)

SCOPE OF WORK AND TERMS OF REFERENCE

Background 1. The fisheries component of ETESP supports rehabilitation and restoration of the fisheries and coastal natural resources in Aceh and Nias. The component has six subcomponents: (i) community empowerment; (ii) small-scale capture fisheries; (iii) small-scale aquaculture; (iv) small-scale fish landings and post harvest facilities; (v) coastal resources rehabilitation; and (v) support fisheries services restoration. It supports the rehabilitation of livelihoods of tsunami and earthquake affected people in eleven districts and towns in Aceh and Northern Sumatra: Aceh Besar; Aceh Utara; Pidie; Nias; Nias Selatan; Banda Aceh; Bireuen; Lhokseumawe; Aceh Jaya; Aceh Barat; and Simeulue. 2. The Executing Agency for the ETESP is the Aceh-North Sumatra Agency for Rehabilitation and Reconstruction (BRR), with responsibility for its overall management and coordination. BRR is also the implementing agency and will remain so until component completion in 2008. 3. To assist the IA and the provincial and district governments to implement the component, ADB engaged the services of the Network of Aquaculture Centers in Asia-Pacific (NACA) in association with Sloane Cook & King (SCK) and PT Trans Intra Asia (TIA), Indonesia through a consultancy contract signed on 23 August 2005. 4. There has been good progress in fisheries component implementation during 2006 and particularly 2007, with substantial delivery to tsunami affected coastal communities across the 11 districts/municipalities in the Province of Aceh and Nias islands. There is a carry over of an estimated $6.5 million by BRR of fisheries component budgets into 2008, and therefore additional consulting services are required to support BRR during implementation in 2008 for the completion of the component. Scope The scope of the package broadly covers the following: 5. Implementation assistance to BRR Satker: A team of international and domestic consultants will provide assistance to BRR and the district implementation units (DIU) in implementation of the remaining activities under the six sub-components of the fisheries component. These consultant team inputs will be mainly during the period of 31st July 2008, which is the date BRR propose to close 2008 budget documents. Following the expected completion of the fund disbursement by 31st July, a smaller team of consultants will remain in Banda Aceh to complete necessary training, support BRR in the implementation exit strategy and prepare the completion report for the component. The terms of reference (TOR) of the consultants are in Appendix 1. 6. Training and extension: ETESP’s investment in the rehabilitation and reconstruction of facilities for aquaculture has been substantial and highly appreciated by the local fisheries services and aquaculture farmers of Aceh. Now, to complete ETESP’s commitment to the fisheries sector in Aceh and ensure effective use of the rehabilitated assets provided there is a need for training and extension for farmers and local government services for better and sustained management of the sector. This sub-package responds to the agreement between ADB and BRR dated 08 August 2007 for training activities and policy development and training activities for


ADB ETESP FISHERIES

fisheries component during 2008 to be conducted off budget. The training, which is mostly on-farm, practical training, will provide technical and business advice through local institutions to fisheries component fishers and aquaculture farmers, including men and women, in sustainable use of agro-inputs and assets provided by fisheries component. Capacity building assistance will be provided to district and sub-district government staff in extension and the fisheries component supported marine fish hatcheries on Nias and Simuelue to restart fish breeding operations and provide effective services to aquaculture farmers on these remote and poor west coast islands. The package will assist communities, local government and BRR in a smoother transition and exit strategy for successful conclusion of fisheries component, and the transition towards local management and sustainable development based on assets delivered by ETESP. The details of the training and extension activities are in Appendix 2. 7. Development of Aceh fisheries and aquaculture policy: A team of consultants will provide assistance to BRR and the Government of Aceh for development of a fisheries and aquaculture policy. This work will build on initial draft policy document prepared during 2007, to further assist the Government of Aceh in the development of a policy framework and practical action plan for future investment in the fisheries sector of Aceh. The TOR of the policy development is in Appendix 3. 8. Livelihood centers and cluster development: Assistance will be provided to BRR and DKP to implement the two on-budget pilot livelihood centers involved with capture fisheries processing and marketing on the west coast, and farmed shrimp and milkfish marketing on the east coast. The activities will directly assist in the initial organization of the centre, farmer groups and facilitation of technical, market and financial services to farmer groups by the livelihood centers. During the first three months of this assistance, support will be provided to prepare proposals and partnerships for subsequent funding and expansion of the investment and activities across the coastal areas of Aceh based on successful piloting of the concept during 2008. The work will be conducted in close cooperation with ETESP’s livelihoods and micro-finance support (LMS) and would include a clear transition plan for ETESP to hand over all livelihoods center activities to partner organizations before the end of 2008. The TOR of the policy development is in Appendix 4. 9. Studies and surveys. Assistance will be provided for small design and monitoring studies that may be carried out during 2008 for monitoring of fisheries component contracts and additional design of small-scale carry over activities from 2008 such as preparation of maps or ad hoc monitoring necessary for fisheries component reporting and implementation in 2008. The studies and surveys to be undertaken are in Appendix 5. 9. Partnerships and coordination. Support will be provided for (i) increased cooperation and coordination with BRR and other stakeholders, (ii) assisting BRR to align other ETESP components and projects funded by other stakeholders during 2008, particularly in the area of capacity building of support services, and (iii) ensuring a smooth transition to the Government of Aceh to sustain the fisheries sector following the fisheries component completion. Consulting services 11. A team of consultants will be engaged to provide their services and technical support to the Satker and district implementation units of BRR and regional governments for the implementation of the fisheries component during 2008. The consultants, including international (about 10 person-months, pm) and domestic consultants (about 100 pm) will have expertise in project management and institutional development, fisheries economic development, aquaculture and environment, coastal capture fisheries, fisheries infrastructure development, and social and livelihood development, among others. The consultants will assist the BRR in project management support, including project procurement and disbursement; and project management


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and monitoring. The consultants will prepare an inception report, two quarterly reports, a draft final report and final report by 31 December 2008. The final report will be in the format of a fisheries component completion report. 12. The breakdown of consulting services is summarized in Table 1 below.

Table 1: Breakdown of Consulting Services International Person-

months Domestic Person-

months Project Management Specialist/ Team Leader

4 Project Management Specialists (9 pm each)/Site Advisers (5 pm each)

45

Fisheries Economist 3 Capture fisheries Specialist 3 Aquaculture Environment Specialist 3 Fisheries Infrastructure Specialist 5 Coastal Environmental Specialist 5 Social Development Specialist 5 fisheries Project Implementation

Specialist 10

Aquaculture Specialist 5 Government Procurement and

Budgeting Specialist 10

Communications and Information Specialist

5

Community Training Specialist 7 Total 10 100

Implementation Schedule 13. The services will be provided during the period of 1 March to 31 December 2008. The implementation schedule by activities is in Appendix 6. Cost estimates 14. The total cost, including training, policy assistance, consultants fee and project administration is estimated at $1.587 million equivalent (Table 2). A more detailed cost estimate is provided in Appendix 7.

Table 2: Cost Estimates ($ million equivalent) Components

Foreign currency

Local currency

Total Cost

1. Training and extension 0.300 0.300 2. Livelihood centers and clusters 0.350 0.350 3. Policy development 0.045 0.045 4. Studies and surveys 0.050 0.050 5. Consulting services 0.197 0.569 0.766 6. Contingency 0.076 0.076 Total Cost 0.197 1.390 1.587

Exchange rate: $1 = Rp9,000.


ADB ETESP FISHERIES

Appendix 1

IMPLEMENTATION ASSISTANCE

International

Team Leader/ Project Management Specialist (4 person-months) Qualifications: The team leader should possess a post-graduate degree in fisheries, social or environmental science, or related fields, and should have at least ten years of field experience in development project management and implementation in Southeast Asia, preferably in the planning and management of foreign-funded, government-executed, community-based projects. He/she should have demonstrated successful project management experience, particularly with international development agencies’ projects, and have the ability and sensitivity to manage a large multidisciplinary team of specialists. In addition, he/she should have familiarity with current Indonesian government structures for fisheries administration at the national and provincial levels. Knowledge of international development project implementation procedures and reporting requirements and a working knowledge of Bahasa Indonesia would be advantageous. Responsibility: The team leader will assist the BRR Satker in: (i) the day-to-day management of the Project by developing implementation approaches, procedures, and guidelines for key Project activities and for coordinating the implementation of activities by the implementing and participating agencies; (ii) preparing/updating the detailed Project implementation schedule, work plan, and various Project management systems and procedures, and reporting on accomplishment vis-à-vis work plans and key performance indicators; (iii) procurement of goods and services, coordination with all concerned agencies and ADB, and preparation of reports to the Government and ADB; (iv) preparation and implementation of an exit strategy for the completion of the fisheries component; (v) overview and guidance to the development of an Aceh fisheries policy and implementation of pilot livelihood centers and clusters to support economically sustainable recovery of the fishery sector; (vi) direct, supervise, and monitor the activities of the Consultant Team to ensure the effective, efficient, and timely delivery of the services of the individual specialists; and (vii) preparation of the fisheries component completion reports.

Fisheries Economist (3 person-months) Qualifications: The specialist should possess a post-graduate degree in agriculture economics, and should have at least ten years of field experience in design of development projects. Experience in Indonesia would be an advantage. Responsibility: The specialist will assist the BRR Satker to (i) work with other specialists to refine the costs estimates for restoration of damaged production facilities including capture fisheries, aquaculture, post-harvest and support services, livelihood centers, and capacity building and community empowerment; (ii) estimate total costs based on the scope, components and activities, and allocate costs and expenditures among the different components and activities; (iii) conduct economic evaluation, assess the economic viability of proposed rehabilitation activities, and evaluate the economic impact of fisheries investment activities in the context of longer term sustainable use; (iv) prepare guidelines and facilitate the preparation of business plans by fisheries stakeholders to support rehabilitation investments beyond the completion of fisheries; (v) assist in training needs identification and prepare terms of reference for trainers to assist fisheries and aquaculture stakeholders in business planning and sustainable management of fisheries infrastructure; (vi) advise and assist in the development of a fisheries policy and associated action plan for the Province of Aceh; (vii) provide organizational and business advisory support to the development of two pilot fisheries livelihood centers, including advice on market connections and investment for ensuring profitability and sustainability of these pilot ventures; (viii) prepare quarterly and other reports as required, including economic and related inputs to the Component


ADB ETESP FISHERIES

Completion Report of fisheries.

Aquaculture and Environmental Specialist (3 person-months) Qualifications: The specialist should possess at least a post-graduate degree in aquaculture and environment and at least ten years of field experience in tropical aquaculture, including marine, brackish-water, and freshwater systems. Experience in Indonesia would be an advantage. Responsibility: the specialist will assist the BRR Satker in (i) preparing guidelines and detailed terms of reference for training and any remaining design work for the fish ponds, mariculture and seed production facilities, and other aquaculture rehabilitation activities; (ii) implementing procedural guidelines and criteria for rehabilitation of aquaculture systems and facilities based on the key guiding principal of recovery strategy in terms of economic, technical, social and environmental aspects; (iii) monitoring the progress of implementation of the various aquaculture rehabilitation activities, including identifying problems and constraints and providing practical guidance in addressing identified problems; (iv) design and implementation of a pilot livelihood centre for aquaculture along the east coast of Aceh; (v) incorporation of relevant market standards and management practices into training and rehabilitation activities to allow farmers to meet market requirements; (vi) in cooperation with other specialists, implementation of the necessary environmental management safeguards in ETESP aquaculture subprojects; (vii) identification of gaps in assistance and requirements for sustainable development of aquaculture and livelihoods in Aceh and Nias in line with the priority given to the sector by the Governor of Aceh and BRR, including assistance to development of policy, as well as guidance for the continuation and sustainability of the necessary innovations; and (viii) prepare quarterly and other reports as required, including aquaculture and environment related inputs to the component completion report. Domestic Project Management Specialist/Site Advisers (9 specialists, total about 45 person-months)

Qualifications: the specialists must have a graduate degree in fisheries, aquaculture, marine sciences, or related discipline, and at least ten years of professional experience working in coastal areas in Indonesia. They must be familiar with Indonesian government institutions at the national and provincial and district levels, and must have extensive experience in development project management and proven ability to work with multidisciplinary teams and government officials and staff at different levels of the hierarchy. They must have good oral and written English language skills and must be computer-literate. Responsibility: Nine domestic project management specialists will be engaged to facilitate project implementation in the fisheries districts3. They will have the following duties: (i) providing technical advice and guidance to field personnel in the day-to-day implementation of project activities at the subproject level; (ii) assist the district government in implementing work plans for the areas assigned to them according to the BRR/fisheries implementation guidelines; (iii) monitoring the progress of all physical work in the field, including the rehabilitation of fish boats, fish ponds and fish landing facilities, hatcheries, processing sheds, etc; (iv) assist in the conduct of training and workshops for local implementers and organized community groups; (v) monitoring progress of work at the site level and alert district implementers on difficulties or anticipated problems and work with them on alleviation measures; (vi) ensure close coordination of district fishery rehabilitation planning, community mobilization and implementation with the ADB-contracted NGO (Bina Swadaya); (vii) ensure transparency and timely response to stakeholder complaints in accordance with BRR and ADB complaints procedures; and (vi) prepare the necessary progress and other reports. In particular, a final report on fisheries rehabilitation for each district is required.

3 (1) Banda Aceh and Aceh Besar; (2) Pidie; (3) Bireuen; (4) Aceh Utara and Kota Lhokseumawe; (5) Aceh Jaya; (6)

Aceh Barat; (7) Simeulue; (8) Nias; and (9) Nias Selatan.


ADB ETESP FISHERIES

Coastal Fisheries Infrastructure Specialist (5 person-months)

Qualifications: The specialist should possess at least a post-graduate degree in civil engineering or infrastructure engineering and at least ten years of field experience in fisheries infrastructure development, including fish post-harvest facilities development. Responsibility: Under the guidance and supervision of the ADB fisheries Consultant Team Leader, the specialist will work with the fisheries consultant team to assist BRR Fisheries Satker in: (i) monitoring the progress of implementation of the various infrastructure rehabilitation activities, including identifying problems and constraints and providing practical guidance in addressing identified problems; (ii) in consultation with the Social Development Specialist, adopting a participatory process for hand-over of fisheries infrastructure to beneficiaries that is based on the needs of fishing and aquaculture communities in Aceh and Nias; (iii) identify organizational and capacity building requirements for beneficiaries to sustain livelihoods and operate the fisheries infrastructure assets beyond completion of fisheries; (iv) prepare Terms of Reference for training to support organization of fishers and fisheries infrastructure management capacity for sustainable use of fisheries infrastructure; and (v) preparing various reports, including a final report concerning the fisheries infrastructure restoration sub-component of fisheries.

Coastal Capture Fisheries Specialist (3 person-months) Qualification: The specialist should possess at least a post-graduate degree in fisheries and marine fisheries resource management and at least ten years of field experience in capture fisheries development and coastal fisheries resource management. Responsibility: Under the guidance and supervision of the ADB fisheries Consultant Team Leader, the specialist will work with the fisheries consultant team to assist BRR Fisheries Satker in: (i) monitoring the progress of implementation of the various rehabilitation activities in relation to capture fisheries, including identifying problems and constraints and providing practical guidance in addressing identified problems, in particular, issues related to natural resources; (ii) in consultation with the Social Development Specialist, preparing guidelines and assisting the delivery of completed boats in a participatory way acceptable to fishing communities in Aceh and Nias; (iii) identify the organizational and capacity building requirements for beneficiaries to sustain livelihoods and operation of the capture fisheries assets beyond the project intervention; (iv) prepare Terms of Reference for training to support organization and capacity building (v) assisting in the development and implementation of a pilot subproject for a livelihood centre for fishers on the west coast of Aceh; and (vi) preparing various reports, including a final report concerning the capture fisheries restoration sub-component of fisheries.

Coastal Environmental Specialist (5 person-months) Qualifications: The specialists should have a graduate degree in environmental science and at least 10 years of practical experience in environmental evaluation projects and natural resource management work in coastal areas of Indonesia. The specialist has extensive knowledge on the GOI and international development agency’s environmental guidelines and policies. Responsibility: under the guidance and supervision of the ADB fisheries Consultant Team Leader, the specialist will work with the fisheries consultant team to assist BRR Fisheries Satker in: (i) coordination with the district implementation units (DIU) to collate and prepare the quarterly environmental monitoring report; (ii) training and technical support to the DIU in environmental monitoring and preparation of environmental monitoring reports; (iii) ensuring the design process and contracts prepared contain the necessary environmental safeguards; (iv) monitoring the progress of implementation of the various rehabilitation activities in relation to environment and coastal ecosystem recovery, including identifying problems and constraints and providing practical guidance in addressing identified problems, in particular, issues related to environment and natural resources; (v) assisting DIU and BRR in ensuring the proper identification, organization


ADB ETESP FISHERIES

and necessary capacity building of beneficiaries to sustain livelihoods and management of the rehabilitated coastal resources beyond the project intervention; and (vi) preparing various reports, including a final report concerning the environment and coastal ecosystem restoration sub-component of fisheries.

Social Development Specialist (5 person-months) Qualifications: the specialists should have a graduate degree in sociology/social science, community development, or related fields and at least 10 years of practical experience in community development work in rural areas of Indonesia, preferably among fishers or fish farmers. Fluency in oral and written English is a must. Female candidates are preferred. Responsibility: under the guidance and supervision of the ADB fisheries Consultant Team Leader, the specialist will work with the fisheries consultant team to assist BRR Fisheries Satker in: (i) work with the contracted NGOs (Bina Swadaya) in community development and assist in women’s organization and training to enhance their participation in the community-based rehabilitation work; (ii) identifying and prioritizing locally based private sector groups interested in establishing fisheries and aquaculture or related enterprises at the project sites and work with NGOs in making arrangements for possible joint ventures between community groups and private entrepreneurs; (iii) evaluate the progress of organized community groups in their fisheries related livelihood enterprises and assist them in obtaining credit financing for their projects;(iv) assisting in the design and conduct of training programs for fisher and fish farmers and community groups, including women in particular; (v) monitoring the progress of social preparation and community development activities, (vi) providing on-the-job coaching to district staff on monitoring and auditing of NGO performance in their community development activities, including the identification of measurable indicators of NGO performance; (vii) ensuring close coordination of all fishery rehabilitation planning, community mobilization and implementation with the ADB-contracted NGO (Bina Swadaya); (viii) assisting BRR Satker in ensuring the proper identification, organization and necessary capacity building of beneficiaries to sustain livelihoods and management of the rehabilitated coastal resources beyond the project intervention; and (ix) preparing various reports, including a final report concerning the social and community mobilization sub-components of fisheries.

Domestic Fisheries Communication and Information Specialist (5 person-months) Qualifications: the specialist should hold a post-graduate degree in fisheries, communication or journalism and have relevant experience in communications and/or information dissemination to rural stakeholders. Knowledge of local fisheries development in Aceh will be considered an advantage. The majority of any relevant field experience should have been in Aceh and/or Nias and a candidate able to communicate fluently in Acehnese, Indonesia and English languages is preferred. Responsibility: under the guidance and supervision of the ADB fisheries NACA Consultant Team Leader, the specialist will work with the fisheries consultant team to assist BRR Fisheries Satker in: (i) Preparing information and publicity campaigns to the small scale producers, fishers and fish farmers, to inform them of technical advances, advantages of community participation, environmental improvement, basic market information, health and hygiene requirements, etc.; (ii) preparing information and publicity campaigns to the small scale producers, fishers and fish farmers, to inform them of the requirements for working together with fisheries and the BRR Satker for successful and sustainable use of the assets to be provided; (iii) Assisting in the good design of technical brochures and posters which will successfully convey information to rural producers, fishers, fish farmers, processors and traders; (iv) Preparing publicity articles on success stories and lessons learnt by fisheries for use on websites and publication in local press with prior ADB PMO approval; (v) Maintaining a library of photos for use in reports and other project documents; and (vi) From time to time contribute to presentations, progress reports, etc. as required by the fisheries Team Leader.


ADB ETESP FISHERIES

Domestic Aquaculture Specialist (5 person-months)

Qualifications: the specialist should hold a post-graduate degree in fisheries, aquaculture, marine sciences, rural development or related subject and have relevant experience in aquaculture development. Knowledge of local aquaculture in Aceh will be considered an advantage. The majority of any relevant field experience should ideally have been in Aceh and a candidate able to communicate fluently in Acehnese, Indonesia and English languages is preferred. Responsibility: under the guidance and supervision of the ADB fisheries NACA Consultant Team Leader, the specialist will work with the fisheries consultant team to assist BRR Fisheries Satker in: (i) updating detailed assessments of damage, loss and needs of the aquaculture sector, and particularly analyzing the needs for the aquaculture sector to rehabilitate and develop in a sustainable manner; (ii) preparing detailed terms of reference for technical design work and training activities to for aquaculture rehabilitation; (iii) identifying the types and methods of aquaculture practiced before tsunami which had negative social and environmental impacts and recommending alternatives; (iv) providing technical guidance for the aquaculture rehabilitation work and inputs to technical training and workshops; (v) monitoring the progress of implementation of the various rehabilitation activities in relation to aquaculture, including identifying problems and constraints and providing practical guidance in addressing identified problems, in particular, issues related to social and environmental issues; and (vi) preparing various reports, including a final report concerning the aquaculture sub-components of fisheries.

Domestic Fisheries Community Training Specialist (7 person-months) Qualifications: The specialist should hold a post-graduate degree in fisheries, marine sciences, rural development or related subject and have relevant experience in capacity building programs involving rural stakeholders. Knowledge of local fisheries development in Aceh will be considered an advantage. The majority of any relevant field experience should have been in Aceh and/or Nias and a candidate able to communicate fluently in Acehnese, Indonesia and English languages is preferred. Responsibility: Under the guidance and supervision of the ADB fisheries NACA Consultant Team Leader, the specialist will work with the fisheries consultant team to assist BRR Fisheries Satker in: (i) establishing and implementing an effective program of training for beneficiaries of fisheries at local level; (ii) organizing training for DKP Province and District staff in relation to improved decentralized services and project delivery for support of livelihoods development; (iii) assisting in preparation/packaging of training materials and course organization. The training is to be wide ranging and developed according to local needs and may include: social and small business organization; coherence of community action; shrimp/fish farming technical improvements; capture fisheries; improved post-harvest practices; marketing; fisheries information; natural resources management; coastal environment; gender in fisheries; institutional change and capacity building for improved services; (iv) designing of training for livelihoods clusters and livelihood centers; (v) exploring the possibilities of linking and coordinating training with other active local or international organizations in NAD and Nias; (vi) monitoring and reporting monthly on the impact of the training in relation to successful implementation of fisheries activities; (vii) preparing various presentations and reports, including a final report concerning the training activities of fisheries.

Domestic Fisheries Implementation Specialist (10 person-months) Qualifications: the specialist should hold a post-graduate degree in Marine Environmental Science and have at least ten years of field experience in fisheries project planning and implementation. The majority of relevant field experience should have been in Aceh and a candidate able to communicate fluently in Acehnese, Indonesia and English languages is required. Responsibility: under the guidance and supervision of the ADB fisheries Consultant Team Leader,


ADB ETESP FISHERIES

the specialist will work with the consultant team to assist the BRR Satker in: (i) facilitating the implementation of the fisheries planned activities as reflected in the relevant SPARs, SPPRs, ADRs and DIPAs; proposing revision of any or all the documents in event of local or administrative changes; ensuring that the participatory approach demanded by ETESP is followed by improving connection with and orientation to Bina Swadaya; (ii) preparation of SPPR Addenda and other Component documents for 2008; (iii) tracking of the implementation of the 2008/2008L DIPAs; (iv) liaison between ETESP consultants and BRR Satker in all matters related to planning, management and implementation; (v) monitoring, reporting and follow-through on fisheries tendering, contracts, implementation and delivery schedules; (vi) consultation and preparation of work plans with Satkers; (vii) ensuring database for fisheries management, implementation and financial planning is working and up-to-date; (viii) fisheries progress report preparation; (ix) advising and facilitating reporting from Provincial and District Implementation Units; (x) resolving technical and administrative bottlenecks in the fisheries delivery; (xi)participating in BRR sector Steering committees and special interest cross-sectoral groups such as livelihoods, microfinance, etc and keeping the Satkers informed of potential linkages and current developments; provide such working groups with reliable information on fisheries to improve coordination within the sectoral restoration program in NAD and Nias in general; (xii) working closely with the Domestic Government Budget and Implementation Specialist and monitoring teams ensure the transparency and accountability of disbursement of ETESP funds; and (xiii) development and implementation an exit strategy for fisheries and component completion.

Domestic Government Budget and Implementation Specialist (10 person-months) Qualifications: The specialist should hold a post-graduate degree in finance or accounting and have relevant experience in Government of Indonesia and ADB budget and implementation procedures. Knowledge of ETESP and local Acehnese government budget procedures will be considered an advantage. The majority of any relevant field experience should have been in Aceh and a candidate able to communicate fluently in Acehnese, Indonesia and English languages is preferred. Responsibility: Under the guidance and supervision of the ADB fisheries NACA Consultant Team Leader, the specialist will work with the fisheries consultant team to assist BRR Fisheries Satker. The primary objective of the services to be provided is to assist the BRR Fisheries ETESP Satker 2008 and ETESP consultants in the design and monitoring of BRR/ETESP DIPA budgets and RKAKL 2008, as well as the smooth and timely implementation of the approved budgets. Secondly, to deal with the ETESP PMO/Satker/Consultants financial and administrative interfaces in general. Based on the existing approved BRR DIPA 2008 assist the Sector Budget Satkers, RKAKL teams and ETESP Consultant teams in the following specific tasks: DIPA: (i) RKAKL creation as the DIPA supporting documentation; (ii) RKAKL revision which will alter DIPA related with the activity additions/deduction; (iii) Assist other budget preparation activities as required by ETESP Satker; (iv) Based on the advice from the ETESP consultant team and BRR, advise on budget entries for activities required by the Sub Project Preparation Reports (SPPR) project and not yet included in approved DIPAs; (v) Verify that cost centre allocations (MAK) in the DIPA are in accordance with disbursement regulations; (vi) Advise in the preparation, formats and content required of Terms of Reference and Bills of Quantity for DIPA/RKAKL; (vii) Assist Satkers and ETESP consultants to design and operate a consolidated administrative database of all contracts issued, dates and amounts of payments and disbursements, as well as financial and physical progress; (viii) Assist Satkers and ETESP consultants to prepare monthly and quarterly summaries of contract and disbursement progress; and (ix) Assist Satkers and ETESP consultants in any other analysis of financial records and data, considered necessary.


ADB ETESP FISHERIES

SPM CLAIMS: (i) Facilitate the smooth and timely payment of correctly documented claims at the KPPN and assist in resolving any administrative obstacles; and (ii) Examination of SPM related with Incremental Cost (in advance of PMO finance examination) with regards to whether administrative requirements of the Ministry of Finance, BRR and ADB have been satisfied. Implementation: (i) Advise as necessary on all financial and budgetary issues as these occur in the implementation of 2008 ETESP programmes; and (ii) Assist in other budget preparation and implementation activities as required by the Satkers and ETESP Consultant teams. Coordination and Advice: (i) Provision of feedback and recommendations to ADB ETESP PMO regarding new regulations issued by both the Department of Finance (Directorate General of Treasury) and BRR, ensuring harmony with regulations existing in the ADB, thus eliminating any fund absorption barrier; (ii) Coordinate closely with BRR, Government and other donor countries to ensure that ADB ETESP does not overlap with other agencies or other Satkers (non-ADB ETESP Satkers); (iii) Coordinate with BRR as the executing agency, regional office Directorate General of Treasury and The Directorate General of Treasury for DIPA endorsement. Preparation of documents: (i) well prepared RKAKLs for submission to BRR and Ministry of Finance for approval and implementation in accordance with the ETESP SPPRs and Grant Agreement; and (ii) Necessary reports on financial status, procurement and others as deemed necessary by the fisheries Team Leader.


ADB ETESP FISHERIES

ANNEX A1 Appendix 2

TRAINING AND EXTENSION In line with the agreement between ADB and BRR dated 08 August 2007, policy development and training activities are proposed for fisheries component during 2008 to be conducted off budget under the NACA contract. This training, which is mostly on-farm, practical training, provides technical and business advice to fisheries component fishers and aquaculture farmers, including men and women, to sustain activities beyond the provision for assets provided by ADB. Assistance will be provided through training to District and Sub-district government staff for extension. Special training will be provided to staff at the marine fish hatchery (BBIP) on Nias and Simuelue to restart operations of the marine fish hatchery to supply quality marine fish seed to fish farmers on these islands. The following summarizes the training activities and estimated budgets. Detailed TOR will be prepared for each training activity that will be subject to approval of PMO/EMS before implementation.

Type of training package

Location Direct beneficiaries

Beneficiary numbers

Timing Budget (US$)

Seaweed farm production/marketing

Nias and Nias Selatan

Seaweed farmers and women seaweed processors

120 Jan-July 30,000

Grouper hatchery (BBIP), nursery and farmers

Nias, Nias Selatan and Simuelue

BBIP employees Fish farmers

250 Jan-Sept 90,000

Shrimp hatcheries – quality and biosecurity

Aceh Jaya, Aceh Besar, Pidie, Bireuen, Lhokseumawe and Aceh Utara

Hatchery managers and employees

200 Jan-March 20,000

Brackish water pond (shrimp & milkfish) – BMP and quality production capacity implementation assistance

Aceh Jaya, Aceh Besar, Pidie, Bireuen, Lhokseumawe and Aceh Utara

Pond farmers in 32 villages Local servicing agents (BPP, DKP, private)

6,000 50

Jan-Sept 125,000

School mangrove awareness campaigns

Bireuen and Pidie

School children in six schools

400 March-June 20,000

Small-scale livelihood and business development for women and fishers

All districts Fishers and women processors

250 Jan-July 15,000

Total 300,000


ADB ETESP FISHERIES

ANNEX A1 Appendix 3

ACEH FISHERIES POLICY

A. Background The fisheries component rehabilitation and reconstruction activities will be completed during 2008. These activities have focussed on restoration of community assets and livelihoods and construction of support infrastructure and services, including government and community assets.

To date, limited support has been given to institutional capacity strengthening of the public sector, comprising the Fishery Service and Bappeda. Both are key arms of the regional policy implementation focus, DKP on management, control and extension, and on economic development. ETESP has also concurrently been contributing to the Aceh Recovery Framework’s (ARF) Joint Planning Committee (JPC) including a fisheries component. This TOR seeks to integrate this work with the strengthening of the public administrations ability to understand policy design, action planning and implementation. It runs concurrently with the private sector initiative to promote economic development via Livelihood Cluster Centers.

The initiative is also prepared in response to the request of the Governor of Aceh for assistance in preparation of a policy, and action plan for implementation of fisheries and aquaculture activities in the Province of Aceh in 2008 and beyond.

B. Objectives and Scope of Work

1. Objectives

The objective of the work is to assist Government organizations in policy design, action planning and implementation.

The core components of the work are

1. Review regional development objectives against the background of responsibility for devolved policy and set appropriate activities that can support the implementation of management, control and economic development objectives

2. Create an Action Plan which identifies the key institutional responsibilities and sets missions, activities and targets linked to a hierarchical system management system with defined job specifications

3. Identify human resource weaknesses and create a training system that will enhance the ability of the public sector organisations to carry out the defined activities.

The tasks envisaged are as follows:

1. SWOT workshops and definition of Regional Objectives

2. Action planning, setting institutional responsibilities, budgetary needs and output indicators

3. Reviewing job specifications and associated Human Resource weaknesses in the ability to carry these out


ADB ETESP FISHERIES

4. Identification of training program to rectify institutional weaknesses.

2. Scope of Work The scope of the activities covers facilitation of coordinated workshops, participatory consultations, technical assistance and policy advice and training. C. Participants The participants will comprise DKP Provinsi, DKP District and Bappeda and other relevant stakeholders from the public and private sectors.

The policy team will involve BRR, DKP Province, fisheries component consultants, and other stakeholders to be identified. Fisheries component consultants will facilitate stakeholders in preparation of the policy, with regular reporting to. The fisheries component team will comprise:

• Policy design and Institutional specialist

• National policy specialist

• Institutional training specialist

• Workshop facilitator

D. Estimated Budget

Expenditure US $ Remuneration (national/international consultants) 25,000 Travel 7,000 Office operations/communications 500 Report preparation 500 Workshop/Meetings 10,000 Contingency 2,000 Total 45,000


ADB ETESP FISHERIES

ANNEX A1 Appendix 4

LIVELIHOOD CENTERS AND CLUSTERS

1. Shrimp Livelihood Centre and Cluster Development in Bireuen A. Background The fisheries component is a part of ETESP, the Earthquake and Tsunami Emergency Support Project approved on 7 April 2005 by the Asian Development Bank. The Component comprises six sub components of activity. Community empowerment is one of sub component supported by fisheries component Project.

ADB fisheries component rehabilitation and reconstruction activities are due for completion in July 2008. These activities have focussed on immediate restoration of community livelihoods and construction of support infrastructure, but to date limited support has focussed on the strengthening of communities, business linkages and in assisting in poverty reduction, as specified as the third phase of the BRR Master plan.

Fisheries component budgets for 2008 include two pilot livelihood centers and cluster development initiatives; one in Bireuen district focussing on aquaculture commodities (shrimp and milkfish) and one on the west coast (focussing on high value marine fish). This TOR focuses on assisting BRR to establish the Cluster mechanism in Bireuen which will both improve private sector capacity in strategically important areas, and promote effective use of ETESP supported infrastructure development and training initiatives already undertaken.

B. Objectives and Scope of Work Objectives The objective is to assist in the development of a livelihood centre, shrimp farmer groups and parent cluster, to establish a system of ongoing technical support, trading partnerships and promotion of product traceability. The outcome will facilitate an increase in farmer incomes and provide an environment for sustainable investment.

The work is to focus on Bireuen. The work is divided into a series of milestones linked to:

1. Empowerment of farmers groups through facilitator support and micro finance

2. Linking the groups into economic clusters and providing the support framework for through Cluster Centers

3. Establishing trade partnerships with export orientated processors

4. Developing a product traceability in cooperation with other donors



ADB ETESP FISHERIES

1. To engage with farmers and toke bangku, through workshops on farmer group development and identifying the benefits of farmer cooperatives and clusters

2. To develop the group structure first promoted by ETESP Agro input and Community grants and to consolidate farmer groups through active facilitation of group functions, including the design (income generation, identification of key functionaries, activities)

3. To define the required services and to assist in the formation of a Cluster centre

4. To develop a Cluster Business Plan, facilitating working agreements between the cluster group and the trading partners

5. To engage with Bapeda in order to facilitate support for investment partners

6. To assist the Cluster / Processor partnership in developing into an integrated business partnership and a system of product traceability.

2. Scope of Work The work is divided into 13 tasks which will be implemented over a period of 8 months. The objective is to set the framework for livelihood centers and farmer clusters that can be extended throughout Aceh, and which can operate as a self sustainable market led activity. The development process will be conducted by fisheries component consultants in association with BRR. Milestone 1: Identification of the cooperative The ETESP specialists will review existing work on clusters from 2007 to establish appropriate community units that can form sustainable economic cooperatives. These groups will be based on a selection of kolompoks and desa. The interaction will require the engagement with farmers and toke bangku with a view to in a series of workshops in strategic centers. The focus will be on

- Outlining the benefits of cooperatives and cluster organisations;

- Focussing on potential barriers to the organisational development and how these can be rectified;

- Identifying technical support requirements and mechanisms to deal with these;

- Identifying financial and business management needs.

Milestone 2: Group/cooperative empowerment The ETESP specialists will facilitate in the organisation of the farmer groups assisting in the defining the structure and the shareholding, membership levies and dividend systems for each village organisation.

Milestone 3: Officials identified & elected The specialists will provide training to group officials (Chairman and Secretary) and the villager Steering Committee.

Training will identify the roles of the villager committee, Chairpersons and secretary, reporting and book keeping.


ADB ETESP FISHERIES

Milestone 4: Group/cooperative management processes functioning well

The specialists will monitor the cooperatives and provide guidance to ensure that:

• The villager Steering Committee determines the core investment needs and cluster support requirements.

• Specific individuals within the cooperative are not dominating the system, with particular

attention to preventing marginalization of the poor and women.

• The cooperative shareholding and income structure is working well.

Milestone 5: Identification of Investment opportunities and access to finance The business development analyst will assist the cooperatives in prioritising investment opportunities which will lead to the evolution of production systems which can be integrated into a cluster framework.

The cooperative will decide on its appropriate economic activities and the means to finance these. These can be derived from:

• Accumulated income from previous years activity (without no, or low dividend payments)

• Bank loans and ongoing income financing loans

• Grants payable from various sources. Milestone 6: Membership expansion Through its facilitation activities, the specialists can assist in developing the cooperatives in expanding their economic networks to other desa and kolompoks, assisting in resolving conflicts, if there is a general acceptance that stronger benefits can be achieved through extended networks.

Milestone 7: Cluster formed

The specialists will be responsible for designing the terms of reference for recruiting and training the cluster officials.

Milestone 8: Cluster linkages formed with other co-operatives Through its facilitation activities, ADB will assist in developing the cooperatives into an expanded cluster system.

Milestone 9: Specific trade agreements established Assistance will also be provided by the Business analyst in identifying commercial linkages (shrimp and milkfish) to form the Cluster/processor partnership. ETESP will facilitate the exchange between processors and the Cluster group. Items to be discussed will comprise:


ADB ETESP FISHERIES

• Supply flows and guaranteed exclusivity

• Price contracts and information systems and communications

• Dividend systems

• Investment and share capital

Milestone 10: Processor and Cluster prepare investment program ETESP specialists will work with the Cluster group and processor in the preparation of a Business Plan. Farmer quality training programs will be introduced, supported by ETESP and the private sector. Milestone 11: Processor operating and dividends secured and Cluster Centre operating as a sustainable entity. The cluster group will commence operating and systems explored to dispersion of funds (as dividends) to the Cluster centre and cooperatives. The system will be to secure funding for the Cluster, to ensure long term sustainability and to promote micro economic activity in the Clusters. ETESP will advise on procedures for dispersion of funding. Milestone 12: Farmers empowered in management and business development ETESP will support training in village banking and directed farmer training which will support the supply patterns to the Cluster partnership Milestone 13: Cluster system extended to other regions ETESP will identify specific groups that can integrate with the established Cluster or will develop separately (i.e. different species markets) C. Participants The participants will comprise farmer up to 20 farmers’ groups, a Livelihood Centre, associated cluster, an export orientated processing company.

The fisheries component team will comprise:

• An international fisheries business & Community Development specialist

• A national Cooperative Specialist

• A shrimp specialist

• Villager cluster development facilitators.


ADB ETESP FISHERIES

D. Reporting The fisheries component team will report to BRR on progress and the experiences from the pilot will be written up and widely circulated for replication. E. Budget

Expenditure US$ Domestic/international consultants/trainers including field facilitators 70,000 Living allowances/Travel 30,000 Livelihood centre staff salaries/allowances 10,000 Minor equipment/facilities/media connections for cooperatives/livelihood centers 20,000 Training of livelihood centre staff 10,000 Office operations 1,000 Communications 5,000 Report preparation 1,000 Meetings 6,000 Contingency 12,000 Total 175,000


ADB ETESP FISHERIES

2. West Coast Fishery Livelihood Centre and Cluster Development

A. Background ETESP-fisheries is a component of ETESP, the Earthquake and Tsunami Emergency Support Project approved on 7 April 2005 by the Asian Development Bank. The Component comprises six sub components of activity. Community empowerment is one of sub component supported by fisheries component Project.

ADB fisheries component rehabilitation and reconstruction activities are due for completion in July 2008. These activities have focussed on immediate restoration of community livelihoods and construction of support infrastructure, but to date limited support has focussed on the strengthening of communities, business linkages and in assisting in poverty reduction, as specified as the third phase of the BRR Master plan.

Fisheries component budgets for 2008 include two pilot livelihood centers and cluster development initiatives; one in Bireuen district focussing on aquaculture commodities (shrimp and milkfish) and one on the west coast (focussing on high value marine fish). This TOR focuses on assisting BRR to establish the livelihood centre and cluster mechanism in the West coast of Aceh, which will both improve private sector capacity in strategically important areas, and promote effective use of ETESP supported infrastructure development and training initiatives already undertaken.

Fisheries clusters will form the basis as an economic driver to fisheries development in Aceh linked to the creation of a sustainable investment environment.

B. Objectives and Scope of Work Objectives The objective of the work is to assist in the development of fishery cooperatives and parent clusters and to establish trading partnerships with a view to increasing fisher incomes and sustaining and increasing employment in coastal communities.

The initial phase of the work is to focus on West Aceh (Aceh Barat and Aceh Jaya) The work is divided into a series of milestones linked to:

1. Empowerment of cooperatives through facilitator support and micro finance

2. Linking the cooperatives into economic clusters and providing the support framework for through Cluster Centers

3. Establishing trade partnerships with export orientated processors


1. To engage with fishers and toke bangku, through workshops focussing first on Meulaboh and Calang, identifying the benefits of fisher cooperatives and clusters

2. To support the setting up of fisher groups through active facilitation of group functions, including the design (income generation, identification of key functionaries, activities)

3. To assist in the formation of a Cluster centre


ADB ETESP FISHERIES

4. To develop a Cluster Business Plan, facilitating working agreements between the cluster group and the trading partners

5. To engage with Bapeda in order to facilitate support for investment partners

6. To assist the Cluster / Processor partnership in developing into an integrated business partnership

7. To develop economic activities that will optimise and expand on the infrastructure development support provided under the rehabilitation and reconstruction program

8. To assist the evolution of fisher groups to greater self empowerment particular in the area of co-management

2. Scope of Work The work is divided into 13 tasks which will be implemented over a period of 12 months. The objective is to set the framework for fisheries Clusters that can be extended throughout Aceh, and which can operate as a self sustainable market led activity. The development process will be conducted by a team of fisheries component consultants in association with BRR. The scope of the work will be conducted in accordance with the following milestones Milestone 1: Identification of the cooperative The ETESP specialists will review the existing evaluation to establish appropriate community units that can form sustainable economic cooperatives. These groups will be based on a selection of kolompoks, lhoks and desa. The interaction will require the engagement with fishers and toke bangku with a view to in a series of workshops in strategic centers. The focus will be on:

- Outlining the benefits of cooperatives and cluster organisations.

- Identifying financial and business management needs

Milestone 2: Cooperative empowerment The ETESP specialists will facilitate in the organisation of the cooperative assisting in the defining the structure and the shareholding, membership levies and dividend systems for each village organisation.

Milestone 3: Officials identified & elected: The specialists will provide training to cooperative officials (Chairman and Secretary) and the villager Steering Committee.

Training will identify the roles of the villager committee, Chairpersons and secretary, reporting and book keeping.


ADB ETESP FISHERIES

Milestone 4: Cooperative management processes functioning well The specialists will monitor the cooperatives and provide guidance to ensure that:

• The villager Steering Committee determines the core investment decisions.

• Specific individuals within the cooperative are not dominating the system, with particular attention to preventing marginalization of the poor and women.

• The cooperative shareholding and income structure is working well.

Milestone 5: Identification of Investment opportunities and access to finance The business development analyst will assist the cooperatives in prioritising investment opportunities which will lead to the evolution of production systems which can be integrated into a cluster framework.

The cooperative will decide on its appropriate economic activities and the means to finance these. These can be derived from:

• Accumulated income from previous years activity (without no, or low dividend payments)

• Bank loans and ongoing income financing loans

• Grants payable from different sources Milestone 6: Membership expansion Through its facilitation activities, the specialists can assist in developing the cooperatives in expanding their economic networks to other desa and kolompoks, assisting in resolving conflicts, if there is a general acceptance that stronger benefits can be achieved through extended networks.

Milestone 7: Cluster formed

The specialists will be responsible for designing the terms of reference for recruiting and training the cluster officials

Milestone 8: Cluster linkages formed with other co-operatives Through its facilitation activities, ADB will assist in developing the cooperatives into an expanded cluster system.

Milestone 9: Specific trade agreements established Assistance will also be provided by the business analyst in identifying commercial linkages (reef fish and tuna) to form the Cluster/processor partnership. ETESP will facilitate the exchange


ADB ETESP FISHERIES

between processors and the Cluster group. Items to be discussed will comprise:

• Supply flows and guaranteed exclusivity

• Price contracts and information systems and communications

• Dividend systems

• Investment and share capital

Milestone 10: Processor and Cluster prepare investment program ETESP specialists will work with the cluster group and processor in the preparation of a business plan. Fisher quality training programs will be introduced, supported by ETESP and the private sector. Milestone 11: Processor operating and dividends secured and Cluster Centre operating as a sustainable entity. The cluster group will commence operating and systems explored to dispersion of funds (as dividends) to the Cluster centre and cooperatives. The system will be to secure funding for the Cluster, to ensure long term sustainability and to promote micro economic activity in the Clusters. ETESP will advise on procedures for dispersion of funding. Milestone 12: Fishers empowered in management and business development Fishers will become more proactive in co-management and contribute to the development of UPP and Village Banks to stimulate training and investment. ETESP will support training in village banking and directed fisher training which will support the supply patterns to the Cluster partnership Milestone 13: Cluster system extended to other regions ETESP will identify specific groups that can integrate with the established Cluster or will develop separately (i.e. different species markets) C. Participants The participants will comprise fisher up to 20 cooperatives, a Cluster Centre, an export orientated processing company.

The fisheries component team will comprise:

• An international fisheries business & Community Development specialist


ADB ETESP FISHERIES

• A national Cooperative Specialist

• A capture fisheries specialist

• Villager cluster development facilitators.

D. Reporting The fisheries component team will report to BRR on progress and the experiences from the pilot will be written up and widely circulated for replication. E. Budget

Expenditure $ Domestic/international consultants/trainers including field facilitators 70,000 Living allowances/Travel 40,000 Livelihood centre staff salaries/allowances 10,000 Minor equipment/facilities/media connections for cooperatives/livelihood centers 20,000 Training of livelihood centre staff 10,000 Office operations 1,000 Communications 5,000 Report preparation 1,000 Meetings 6,000 Contingency 12,000 Total 175,000


ADB ETESP FISHERIES

ANNEX A1 Appendix 5

STUDIES AND SURVEYS

The following monitoring studies and surveys will be conducted to support implementation of fisheries component.

Activity Requirements Budget ($)

Monitoring studies

Sub-component 1: Community contract monitoring

Provision for special community monitoring (estimated as US$1,200/month, including travel and subsistence for 2 months)

2,400

Sub-component 2: Boat and gear monitoring

Monitoring by one monitor for the carry over of the boat and gear contracts into 2008 (estimated as US$1,200/month, including travel and subsistence for 4 months)

4,800

Sub-component 3: Aquaculture monitor

Monitoring by one monitor for the carry over of the tambak and agro-input community contracts into 2008 (estimated as US$1,200/month, including travel and subsistence for 4 months)

4,800

Sub-component 4: fisheries infrastructure monitoring

Monitoring by three monitors for fisheries infrastructure contracts (estimated as US$3,600/month, including travel and subsistence for 5 months)

18,000

Sub-component 5: Mangroves and coastal vegetation monitoring

Monitoring by one monitor for the carry over of the mangrove restoration community contracts (estimated as US$1,200/month, including travel and subsistence for 5 months)

6,000

Misc studies and surveys

Budget is retained to allow for small design and monitoring studies that may be carried out during 2008, e.g. for additional design of small-scale carry over activities, preparation of maps or ad hoc monitoring necessary for fisheries component reporting and implementation in 2008.

14,000

Total 50,000


ADB ETESP FISHERIES

ANNEX A1 Appendix 6

IMPLEMENTATION SCHEDULE OF ETESP FISHERIES PACKAGE 40

The following implementation schedule covers the period from March to December 2008.

Activities/year 2008 Month 3 4 5 6 7 8 9 10 11 12 Q2 Q3 Q4

1 Project management 1.1 In Banda Aceh, support BRR Satker in

implementation of 2008 budgets

1.2 In District, support DIU in implementation of 2008 budgets

1.3 Prepare/finalize exit strategy 1.4 Support BRR in Component completion

and exit strategy implementation

2 2008 budget location/activities 3.1 Cooperate with NGO (Bina Swadaya) for

community empowerment

3.2 Monthly district reporting/planning meetings with DIU/Bina Swadaya/SA

3.6 Implementation of subprojects 3.7 Monitoring, supervision and reporting of

subproject implementation

4 Off-budget studies and training 4.1 Cluster pilot project implementation 4.2 Aquaculture farmers and fishers training 4.3 Aceh fisheries and aquaculture policy 4 Consultant Reporting

5.1 Inception Report 5.2 Monthly ADB/PMO/NACA financial

reports

5.3 Monthly EMS monitoring updates 5.4 Quarterly reports 5.5 Draft final report 5.6 Consultant’s completion report

DIU = District Project Implementation Unit, BRR = Aceh-North Sumatra Agency for Rehabilitation and Reconstruction Badan Rehabilitasi dan Rekonstruksi Notes: 1. Completion of ETESP is scheduled for 2008

2. ETESP-fisheries Consultant services completed by 31 December 2008 3. PMS/SA = Project Management Specialist/Site Advisers 4. Actual dates and activities to be defined in exit strategy 5. Priority districts: Aceh Besar, Aceh Utara, Pidie, Nias & Nias Selatan Bireuen, Banda Aceh, Lhokseumawe, Aceh Jaya, Aceh Barat, Simeulue


ADB ETESP FISHERIES

ANNEX A1

IMPLEMENTATION SCHEDULE OF ETESP FISHERIES PACKAGE 40

The following implementation schedule covers the period from January to March 2009 and then July 2009 following the extension of Package 40 through VO3 and VO4.

Year 2009 Q1 Q2 Q3

Activities Month 1 2 3 4 5 6 71 Project management

1.1 Work on consolidation & transition of livelihoods activities to JFPR/OISCA etc.

1.2 Implement exit strategy 1.3 Transfer equipment 1.4 Consultant office closure in Banda Aceh 2 2009 off-budget location/activities

2.1 Completion of monitoring & reporting o/s fieldwork Pidie Bireuen 2.2 Survey & payment o/s operational costs boats 2.3 Operationalisation of Nias ice plants 2.4 Work on comanagement of infrastructure assets 3 Off-budget studies and training

3.1 Cluster pilot projects implementation 3.1a Aceh Aquaculture Communication Centre 3.1b Aquaculture Livelihoods Service Centres 3.1c Capture Fisheries Livelihoods Service Centres 3.2 CBBS (Sonar Mapping) 3.3 Aquaculture farmers and fishers training 3.4 Aceh fisheries and aquaculture policy 4 Consultant Reporting

4.1 Monthly ADB/PMO/NACA financial reports 4.2 Monthly EMS monitoring updates 4.3 Quarterly reports 4.4 Draft final report 4.5 Consultant final report 4.6 Component completion report 5 Final ADB - MMAF - BRR Seminar

DIU = District Project Implementation Unit, BRR = Aceh-North Sumatra Agency for Rehabilitation and Reconstruction Badan Rehabilitasi dan Rekonstruksi, Notes: 1. Completion of ETESP previously scheduled for 31 December 2008

2. ETESP-Fisheries Consultant services completed by 31 July 2009; administrative extension to September 2009 3. PMS/SA = Project Management Specialist/Site Advisers 4. Priority districts: Aceh Besar, Aceh Utara, Pidie, Nias & Nias Selatan Bireuen, Banda Aceh, Lhokseumawe, Aceh Jaya, Aceh Barat, Simeulue


ADB ETESP FISHERIES

ANNEX A1 Appendix 7

COST

1. 567,500a.

i. International Consultants 196,700ii. National Consultants 352,300

b. International and Local Travel 18,500

2. Office Accommodation and Transport 99,000a.

i. Banda Aceh 15,000b. Transport - Vehicle Hire (inc. Driver plus fuel etc.)

i. Banda Aceh and Field 84,000

3. Equipment 10,000a. 10,000

5. 55,000a.

i. Banda Aceh and Field 40,000b.

i. Banda Aceh and Field 15,000

6. Reports and Communications 25,000a. Reports 6,000b. Communications 19,000

7. Training, Workshops and Seminars 300,0008. Investigations, Surveys, Documentation 445,000

9. MOSS Security Provisions 10,000

10. Contingencies 75,500

1,587,000

Equipment Purchase

Office Supplies

Remuneration and Per Diem

TOTAL

Miscellaneous Administration and Support CostsOffice Staffing

Consultants (Professional)

Office Accomodation

ITEM($)

Summary of Cost Estimate


ADB ETESP FISHERIES

Annex A2

CONSULTANT MOBILISATION STATUS ON PACKAGE 40 BY 31 JULY 2009

ETESP FISHERIES PACKAGE 40

International consultants Position

Person months

as specified

in contract

Worked in

contract

Richard COUTTS TL/PMS 9.50 9.4796Michael PHILLIPS AES 3.00 2.8799Richard Banks FE 3.00 3.0266Domestic consultants NAZAR PMS/SA 8.4666 8.46Erwin NURCHAERAT PMS/SA 9.03 9.03IRWAN PMS/SA 8.18 8.18Imam SADLI PMS/SA 8.6267 8.7633NURSANI PMS/SA 9.13 9.13Ali HASAN PMS/SA 7.28 7.28Ashari ISHAQ PMS/SA 14.50 11.50Frederik Djonatan NGILI PMS/SA 8.79 8.79Johannes Sihar SINAGA PMS/SA 8.45 8.45Inne SURYATMANA CFIS 6.68 6.68Gomal TAMPUBOLON CFS 6.4966 6.4966HARTONO CES 8.43 8.43KAMARUDDIN SDS 3.37 3.37Sonny ISKANDER (N) CIS 7.50 7.50PAMUDI (N) AS 14.70 14.69Irna SARI (N) CTS 15.30 15.2566Musri MUSMAN (N) FIS 9.33 9.33Rahmad TANTAWI GBIS 9.0499 9.0499 Replacement/new positions Aminuddin (R-KAMARUDDIN) SDS 9.5333 9.0266Total 189.3431 187.7991

TL/PMS Team Leader/Project Management

Specialist CTS Community Training Specialist

FES Fisheries Economist CIS Communications and Information Specialist AES Aquaculture and Environment Specialist GBIS Government Procurement and Budgeting

Specialist PMS/SA Site Advisor/Project Management

Specialist NFIS Nias Fisheries Project Implementation

Specialist FIS Fisheries Infrastructure Specialist FIS Fisheries Project Implementation Specialist CCFS Coastal Capture Fisheries Specialist AS Aquaculture Specialist SDS Social Development Specialist


ADB ETESP FISHERIES

ANNEX A3

CONTRACT VARIATIONS There were four contract variations made during the contract of Package 40. The following table summarises the contracts and key reasons at each stage.

Contract Variation Consultant Package

40 Dates of Approval Increase US$ Total Amount US$ Key adjustments

Contract signed 18 March 2008 - 1,548,182 - Contract Variation 1 26 November 2008 196,818 1,745,000 Increase of $196,818

andreplacement of local expert and adjust staff inputs & OPE’s. Inclusion of community mobilization services (ex-Bina Swadaya) in NACA contract

Contract Variation 2 13 January 2009 No increase 1,745,000 To revise the contractcompletion date to 31 March 2009

Contract Variation 3 22 April 2009 321,625 2,066,625 Increase of $321,625, undertake the Sonar Mapping Study phase 3, provide additional budget of LSC and training activities and adjust staff inputs and OPE’s

Contract Variation 4 25 June 2009 124,081 2,190,706 Increase of $124,081 to undertake training and consolidate AACC/ALSC, CF-LSC, Sonar mapping work and to pay for operational costs for ETESP boats and infrastructure and adjust staff inputs and OPE’s. To revise the contract’s completion date to 31 July 2009.

Contract Variation 5 July 2009 - - To revise the contract completion date to Sept 2009

ETESP Fisheries planned closure

31 July 2009 - - -


ADB ETESP FISHERIES

ANNEX A4


ADB ETESP FISHERIES


ADB ETESP FISHERIES

ANNEX A5


ADB ETESP FISHERIES


ADB ETESP FISHERIES

ANNEX A6 Provided in separate document ANNEX A7 Provided in separate document ANNEX A8 Provided in separate document ANNEX A9 Provided in separate document ANNEX A10 Provided in separate document ANNEX A11 Provided in separate document ANNEX A13 Provided in separate document


ADB ETESP FISHERIES

ANNEX 12


ADB ETESP FISHERIES

Final Report – Package...

Documents

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