Final Ppt E-proc
-
Upload
meet-dedhia -
Category
Documents
-
view
220 -
download
0
Transcript of Final Ppt E-proc
-
8/3/2019 Final Ppt E-proc
1/40
e-procurement of goodsand services
Group-8Sharmistha sarkhelEkta gargMeet dhediaPramugdha anand
Surojit mukherjee
-
8/3/2019 Final Ppt E-proc
2/40
IntroductionE-Procurement means procurement of goods and services
online using the internet.
Beauty oftodays Internet Applications is that they are much
more scalable, to the size of any business.
Ideally it covers the full life cycle of procurement.
The intention is to automate , possibly , the entire procurement
process, along with tender bid submission and payments by
suppliers, in an online web-based real-time environment.
E-Procurement could resolve many of the constraints/delays of
traditional procurement.
-
8/3/2019 Final Ppt E-proc
3/40
Content
Intranet
UserProfile
WorkflowApproval
Internet
OnlineTracking
EnablePayment
Receiving
Reporting
Complete e-Procurement cycle
360 Degreesof Potential
Savings
Content
Requisition
Process
-
8/3/2019 Final Ppt E-proc
4/40
Objectives of e-Procurement Reduce cycle times of procurement.
Increase supplier access to ensure wider participation.
Reduce costs of procurement through competitive bidding and
Reverse Auctioning.
Remove cartelisation by supplier groups (Reverse Auctioning).
Increase visibility for effective decision making.
Increase transparency.
Almost complete elimination of paperwork, for speedy and efficient
functioning
-
8/3/2019 Final Ppt E-proc
5/40
How e-Procurement worksThe buying process usually starts with selecting your supplier .
Selecting the best supplier globally.
For purchase order requests, it can be automated and linked to the selected
products.
The purchase order processing and submission to the supplier, can be
completed over the Web.
Follow-up , tracking of the orders, including the fulfillment, delivery, receipt
and payment, can be done through Web applications,
-
8/3/2019 Final Ppt E-proc
6/40
-
8/3/2019 Final Ppt E-proc
7/40
Features of an e-ProcurementPlatformE-procurement platforms have a full range of features.
Research
Manage vendors
Create authorizations/approval routing
Request quotes and bids
Make purchases
Check order status
Handle receivables
-
8/3/2019 Final Ppt E-proc
8/40
Features of an e-ProcurementPlatform contd.Important sell-side capabilities that will attract vendors include:
Manage buyers
Manage catalogs
Promote products and services
Respond to quotes and bids
.
Accept orders
-
8/3/2019 Final Ppt E-proc
9/40
Technology Solutions Use of new tools and applications.
Require one ore more servers.
Needs to be reliable, scalable, secure, accessible and manageable.
Permanent and high-speed Internet connection.
Protected from unwanted visitors.
Setup controlled and safe network through Virtual Private Network
Access and participate to E-market places relevant to your area of business.
-
8/3/2019 Final Ppt E-proc
10/40
-
8/3/2019 Final Ppt E-proc
11/40
Choosing the Right e-Procurement PartnerEssential characteristics for an e-procurement partner include:
B2B knowledge Proven track record
Successful business model. Plan for growth and support
of e-procurement solution.
Willingness to make e-procurement
platform successful B2B marketplace interaction
Superior customer service Broad value-added services
Strong partnerships
-
8/3/2019 Final Ppt E-proc
12/40
Benefits of e-ProcurementBenefits to Buyers
Reduction in Procurement & Contracts cycle time.
Cost Reduction.
Efficient & streamlined Procurement Processes.
New Supplier Discovery.
Close Monitoring of Activities/ Vendor Performance.
Rich MIS and Analytics.
New Improved Image.
Standardized formats and Uniform tendering practices.
-
8/3/2019 Final Ppt E-proc
13/40
-
8/3/2019 Final Ppt E-proc
14/40
Benefits to Suppliers
Increased visibility/ Less artificial barriers.
Increased business opportunities.
Greater degree of transparency.
Cycle time reduction in participation and award of
Contract.
Supplier Enablement and Ease of Participation.
-
8/3/2019 Final Ppt E-proc
15/40
-
8/3/2019 Final Ppt E-proc
16/40
Modes of e-ProcurementElectronic procurement activities could be effected by:-
e-Tendering
e-AuctioningReverse Auctions
e-Catalogue based buying/e-Ordering
-
8/3/2019 Final Ppt E-proc
17/40
E-tendering
-
8/3/2019 Final Ppt E-proc
18/40
e-Tendering System encompasses:The creation of and approval of purchase requisitions.
Publication of Invitation to Tender (ITT).
Expression of interest (EOI).
EOI management.
Pre-qualification and selection of vendors.
Publication of tender documents.
Bid submission.
Opening bids and bid evaluation.
Placement of contract within a secure environment.
-
8/3/2019 Final Ppt E-proc
19/40
e-Auctioning/reverse auction?The traditional auction is a Forward Auction It normally involves
a seller offering an item for sale. Thus price is driven up.
In a Reverse auction, multiple sellers of a product vie for the
business of a single buyer therefore the price is driven down.
There are 3-4 flavours of reverse auction are called as,
English Auction
Dutch Auction
Sealed Bid Auction etc.
-
8/3/2019 Final Ppt E-proc
20/40
E-auctioning/reverse auction
-
8/3/2019 Final Ppt E-proc
21/40
Applicability of Online ReverseAuctionsReverse auction works best when
Items have well defined specifications and universally
accepted standards.
Established qualified base of vendors.
Suitable for High value, large volume goods.
Periodic rate contracts for above item types.
Often used along with Tendering for efficient price discovery .
Applicable for Technically Pre-qualified/ short listed vendors
only.
-
8/3/2019 Final Ppt E-proc
22/40
E-0rdering/catalogue
-
8/3/2019 Final Ppt E-proc
23/40
e-Catalogue based Buying/e-orderingIt is the obvious prevalent mode for small procurements by
individuals.
It has many obvious advantages, particularly if such an Online
Procurement Hub (Portal) is created for use of government
agencies.
Such a Hub would hold and manage electronic supplier-catalogues
of goods & services, with minimum possible prices affordable by
them.
-
8/3/2019 Final Ppt E-proc
24/40
Secure transactions would be enabled by the Hub and
exchanged electronically between buying agencies and
suppliers.
Though success of such a venture mainly depends upon a large
enough size of participants like: -
1. It is superior to buyer & suppliers establishing direct link.
2. Suppliers need to maintain / update only on e-catalogue on the Hub and
establish only one interface to sell to many buyers.
3. It could be highly useful for all the routine small item purchase of
government agencies and even be used for bigger items.
-
8/3/2019 Final Ppt E-proc
25/40
It has been in operations since 1960s and have been expanding rapidly.
It was first electronic based payment system.
An electronic fund transfer is a financial application of EDI.
To use EFT to clear payments and settle accounts.
A landmark came in this direction with the development of digitalcurrency10.
The nature of digital currency or electronic money mirrors that of papermoney as a means of payment.
As such, digital currency payment systems have the same advantages aspaper currency .
E-PAYMENT
-
8/3/2019 Final Ppt E-proc
26/40
E-payment
-
8/3/2019 Final Ppt E-proc
27/40
TYPES OF E-PAYMENT
-
8/3/2019 Final Ppt E-proc
28/40
Companies shifted to e-procurement
FORD
E-PROCUREMENT TECHNOLOGIES PVT. LTD
IBM
LABINAL
DGS&D
-
8/3/2019 Final Ppt E-proc
29/40
E-PROCUREMENT IN
DGS&D
-
8/3/2019 Final Ppt E-proc
30/40
Directorate General of Supplies & Disposals
(DGS&D)
Presently under Ministry of Commerce & Industry, Govt. of India.
Inducted engineers through UPSC in Group-A cadres of Indian Supply Service (ISS) and
Indian Inspection Service (IIS) in 1961.
Purchase directorates (14) organized commodity wise to facilitate maintenance of data,
market intelligence, technological advancement in product and processes.
Quality Assurance offices located near users and industry to facilitate quick response and
interaction.
Technical and multi-disciplinary workforce expert professional field of Public Procurement.
-
8/3/2019 Final Ppt E-proc
31/40
DGS&D- ROLEDGS&D is presently engaged in diversified activities like
Facilitates over 10,000 bidders including 2600 DGS&D registered suppliers.
Pre-despatch inspection against DGS&D contracts and direct orders on request.
Formulate procurement policies and procedures.
Cargo clearance at major ports.
Provide consultancy in the procurement management.
Nodal agency to provide and implement e-procurement platform.
Provides single point contact for vendors and Govt users for procurement of
commonly used Goods.
-
8/3/2019 Final Ppt E-proc
32/40
POTENTIAL LIST OF SERVICES BY
DGS&D Registration of firms
Pre-bid conference
Framing technical particulars
Tendering/Bidding and bid evaluation
Award of Contracts/ Rate Contracts/Supply Orders
Inspection, delivery and receipts of Goods
Payments
Quality audit
MIS reporting
Vigilance
-
8/3/2019 Final Ppt E-proc
33/40
-
8/3/2019 Final Ppt E-proc
34/40
E-PROCUREMENT WEB BASED
FRAMEWORK INDGS&D
E-INVITATION
E-BIDDING
E-EVALUATION
E- PAYMENTS
-
8/3/2019 Final Ppt E-proc
35/40
-
8/3/2019 Final Ppt E-proc
36/40
List of 7 Certifying authorities
Safescript Ltd, Chennai
NIC, New Delhi
Institute for Development and Research in Banking Technology,
Hyderabad(IDRBT).
TCS, Mumbai.
MTNL, Delhi.
Customs and Central Excise, New Delhi.
N Code Solutions (Division of Gujarat Narmada Valley Fertilizer
-
8/3/2019 Final Ppt E-proc
37/40
DGS&D as leader in e-procurement
DGS&D started use of Computers in their procurement activities in 1992.
With the IT Act 2000,DGS&D first time successfully achieved the e-biddingand placed in-house
e-module in operation in 2002-03.
from 2006, DGS&D has switched over to e-procurement
DGS&D has been nominated to cater to the implementation of e-procurement in all Central/State Governments
DGS&D has a fully functional and tested e-platform providing end to endsolution for e-procurement.
DGS&D has already received many requests for e-procurement platform.
MOUs have been/being signed for using DGS&D e-procurement platformwith NCT for Commonwealth games, Indian Navy etc.
-
8/3/2019 Final Ppt E-proc
38/40
CONCLUSION
Requires dedicated planning and some investments.
It help to better manage suppliers
Reduces procurement costs.
It helps to manage changes in company culture,
organization and processes.
E-Procurement will improve your overall businessperformance.
It can benefit business of all sizes.
-
8/3/2019 Final Ppt E-proc
39/40
-
8/3/2019 Final Ppt E-proc
40/40
Thank you