Final Draft-how 2 Write a Cover Letter

8/6/2019 Final Draft-how 2 Write a Cover Letter

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How to Write a Cover Letter


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FLOW O

FPRESENTATION

What is covering letterPurpose

Types of covering letterFormatEffective cover letter

Do s and Dont sCheck listReferences


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WHAT IS A COVERING LETTER

A cover letter is a document sent with the resume to provideadditional information on one s skills and experience. A coverletter typically provides detailed information on why we arequalified for the job we are applying for. It is often the earliestwritten contact with a potential employer, creating a critical firstimpression.


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PURPOSE OFA COVER LETTER


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PURPOSE O F THE COVERINGLETTER

To introduce oneself and to state one s objectives.

To personalize the resume.To highlight specific information about one s

experience and skills that would interest aprospective employer.

InterestsBackground

To serve to interest an employer and encourage an

interview.


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TYPES OF

COVERING LETTERAPPLICATION LETTERwhich responds to a

known job opening .

PROSPECTING LETTER which inquires aboutpossible positions.

NETWORKING LETTERwhich requestsinformation and assistance in your job search.


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FORMAT O

FTHE COVERINGLETTER


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SENDER S CONTACT INFORMATION

It includes the sender s address.

NameA ddress

City, State, Zip CodePhone NumberEmail A ddress


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DATEIt specifies the date on which the letter is written.

EMPLOYER S CONTACT INFORMATIONIt includes the employer s address.

NameTitle

CompanyA ddress

City, State, Zip Code

SALUTATIONDear Mr./Ms. Last Name


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B ODY OF COVERING LETTER

The body of the cover letter lets the employer know what

position we are applying for, why the employer should selectus for an interview, and how we will follow-up.


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F IRST PARAGRAPH

Why we are writing.Position we are applying forWhere we found the job listingMutual contact


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MIDDLE PARAGRAPH(s)Basically explains what we have to offer to the

employerHow our qualifications match the job we are

applying forA ll the achievements are emphasizedDetailed description of the qualificationsOur potential to fulfill the employer's needs is

expressed rather than focus on what theemployer can offer us.


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F INAL PARAGRAPH

It must indicate, how will we follow up.The cover letter is concluded by thanking the

employer for considering us for the position.

SIGNATURE

Handwritten signature (for a mailed letter)Typed signature


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AN EFF

ECTIVE COVERING LETTER MUSTINCLUDE THEF OLLOWING

They must explain the reasons for theinterest in the specific organization.Most relevant skills, experiences and

qualifications are mentioned.

It must be intended to generate an interestin the employer to encourage the interview .


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DO S

Be specific in reference to the source of information

Be professional.Use the same typeface throughout the letter.Use an 11 or 12 point font and make sure theletter is easy to read.


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The letter must be limited to one page.

The letter must be signed personally and the telephone no.with the email address must be included.


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DONT S

A void boring openers.

I would like to apply for..Please consider this application for..

A void any spelling, grammatical, typographical errors.


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Avoid spears or smudges.

A void weak endings.


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The best resume in the world won t do you much good

if it s accompanied by a sloppy-looking, poorlywritten cover letter .


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A Sample Cover Letter to Personal ReferralsCover Letter for Engineering Jobs

A sample cover letter to a personal referral.

Rahul Gupta ,Shiva Enclave , A -4,Paschim Vihar,New Delhi-110063.

Date: 1st May, 2005.

Pooja Sharma,National Chemicals,257 , A -6, IP extensionNew Delhi -110045

Dear Pooja,Regional Chemicals, the company I worked with for the last fifteen years,

was sold at year-end and merged with another chemical company. A s a result, my job was eliminated but I was asked to remain and assist in managing the safetydepartment. The position was temporary, and relocation was required to make it

permanent. I am looking forward towards opportunities locally here in Delhi. I'mlooking for some advice and counsel from people I know and trust. I'd like to


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continue to be a senior supervisor in petroleum crude company (plant productionarea, corporate R&D, sales and customers, etc.).

I'm good at administration and teamwork. I've also managed productiontasks of all volumes. I like being a part of a dynamic organization, and I am looking forthat next opportunity. You're a successful person with friends who are also successful.Perhaps you, or someone you know, are cognizant of a firm that needs someone withmy capabilities. If so, I'd appreciate your giving them a copy of the enclosed resume,and I'd like their name so that I can contact them personally.

My earlier job has been exciting, and I'm sure the next opportunity will holdeven more promise. I'm glad about the prospect for change and I hope that you canhelp me make sure it's a positive change. I'd appreciate your thoughts and ideas.Thanks for your help.

Sincerely,Rahul Gupta.(Signature here)


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Checklist


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Make sure the contact name and company name

are correct


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If possible, address the letter to an individual


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Mention what position you re applying for andwhere you saw it advertised.


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A gain, if you re mailing it, put the cover

letter and resume in a large envelope to mailflat

(otherwise, fold it neatly into thirdswith the resume on top)


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REF

ERENCES

http://jobsearch.about.com/od/coverletters/a/aa030401b.htmhttp://quintcareers.com

http://www.trincoll.edu/depts/career/guides/cover_ltr.shtmlhttp://www.ehow.com/search.aspx?s=write+cover+letters&Options=0


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STORY ENDS HERE ..NOW TIME TO PREPA RE

Thank You

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