Presented By:JudeLarryAbhaySatishSurya

04/12/23 Team C1

1. Project Management2. Organization and People3. Processes and Procedures4. General Management

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Mainly it's organization, to provide a plan and the means on which to base management decisions throughout the life of

a project.

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1. Our customers really love us, so they don't care if our products are late and don't work.

2. I know there is a well-developed project management body of knowledge, but I can't find it under this mess on my desk.

3. All our projects are easy, and they don't have cost, schedule, and technical risks anyway.

4. Organizing to manage projects isn't compatible with our culture, and the last thing we need around this place is change.

5. We aren't smart enough to implement project management without stifling creativity and offending our technical geniuses.

6. We might have to understand our customers' requirements and document a lot of stuff, and that is such a bother.

7. Project management requires integrity and courage, so they would have to pay me extra.

8. Our bosses won't provide the support needed for project management; they want us to get better results through magic.

9. We'd have to apply project management blindly to all projects regardless of size and complexity, and that would be stupid.

10. We figure it's more profitable to have 50% overruns than to spend 10% on project management to fix them.

http://www.visitor-tracking.com/pm-jokes.php#planningmiracle

04/12/23 Team C1

Project management pays off for companies and it's becoming increasingly more evident, statistics show there is a higher risk of failure without a Project Manager.

Project Managers are important when resources are scarce and time is limited, and they cut down on waste and conflict because they provide good planning up front and improved communication between different groups.

A Project Manager ensures that projects are completed on time and on budget. Their demanding work requires multitasking and organizational abilities, a wide-range of knowledge and above all, excellent communication skills.

Why to use project management?????

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Program Management Systems and Procedures Close Out Post Project Appraisal

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Resourcefulness in Problem Solving Workload Management Performance Leadership Advocacy

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Organizational Design Control and Co-ordination Communication Leadership Delegation

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Team Building Conflict Management Negotiation Management Development

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Facilitating cross-functional communication across teams can be one of the biggest challenges in managing a project. It is the responsibility of the Project Manager to keep all lines of communication open between teams and keep conflict to a minimum by aligning their goals. Good communication throughout the project will also ensure that the Project Manager gains and maintains the needed respect of the team. It is also important to be open to suggestions and provide feedback when necessary.

Communication is the most important skill for a Project Manager, then organization, and the ability to follow as well as lead and must be able to judge when leadership is needed from them and when it is more appropriate to be a team player. They must learn to adapt their style to meet the needs of their team at each stage in the lifecycle of a project, and to fit different individual needs within the team as well.

“Effective Project Management involves a whole spectrum of people issues: clear direction and guidance; ability to plan and elicit commitments; communication skills; assistance in problem solving; ability to deal effectively with managers and support personnel across function lines, often with only little or no formal authority…”

Hans J. Thamhain, Ph,D

04/12/23 Team C1

CORE COMPETENCIES 1) Communicating in a credible and effective way 2) Knowing and managing yourself 3) Producing results 4) Moving forward in a changing

environment 5) Fostering integration and teamwork

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6) Respecting and promoting individual and

cultural differences 7) Setting an example

Management Competencies 1) Creating an empowering and

motivating environment 2) Ensuring the effective use of

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Leadership Competencies1) Driving company to a successful

future2) Promoting innovation and organizational learning3) Promoting company’s position in health leadership

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Work Definition Planning Scheduling Estimating Cost Control

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Performance Measurement Risk Analysis and Measurement Value Management Change Control Mobilization

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Assigning work List Work Processes List Tasks, duties and responsibilities

involved Cluster tasks Estimate time frames, workload and

frequency Assign tasks to Positions by eliminating

some tasks if possible, combining tasks Classify Positions 04/12/23 Team C1

Project Planning Develop written plans for all significant

undertakings Document and distribute the project plan Update and revise the project plan as needed Insist on clear, complete statements of both

product and project scope Know what the project will really cost, how

long it will really take Use available planning tools effectively Get the team actively involved in planning

effort

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Risk Management Risk Management Consider both the impact and likelihood of risks Use contingency and management reserves

appropriately Distinguish between risks (always in the future)

and problems (in the present) Take prudent risks and exploit unexpected

opportunities View past problems as current risks and plan for

them

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Risk management is the process of identifying and documenting risks.

All identified risks need to be addressed by suitable risk mitigation strategies

Statistics of occurrence of risk needs to be taken into account.

Benchmarking is a good practice to identify risks.

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Communicating Choose the form and timing of the message for

audience Use of software to communicate to the team

Tracking result Tracking Actual vs. Baseline Problem Solving and Reporting to the

Sponsor Closing & Making the Next Project Easier

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WBS Decompose the major project deliverables into

measured business achievements that will become an assignment for each team member and make it a measurable outcome

Using Project Software to Save Time Decomposing Deliverables into the WBS

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Identify and document WBS into the software used, mostly preferred being MS Project in service sector industries.

All the activities are tracked periodically and the software is used to update the day to date activities

It is also used as a tool to communicate activities to people involved in the project.

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04/12/23 Team C1

04/12/23 Team C1