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Subject: Request for Sponsership

Dear Sir / Madam,

It’s the matter of pleasure for us to share that, we “A Group of Students fromCampion College” are planning to organize an event named “CAMPION FETE 2010”on the 18th of December 2010. We are putting forward the conceptual framework of the event and its objectives to convey the vision that we are eyeing for.

In the past days, we were limited to small number of audiences from our college onlythrough very small programs, something like a concert from the college performers.

Those programs were, basically, for the recreation and fun. However, this time we arecoming up with some new ideas for reaching huge mass that target to entertain thestudents from various academic institutions. We are even aiming for bringing the

teachers and the parents together at the spot.

The program is planned to begin @ 10 am in the morning at the Campion SchoolGround featuring a carnival of music, games, varieties of food and ample of shoppingareas. The place would be real fun zone for all the visitors either they be the studentsor the teachers or the parents where they could play games, enjoy mouth wateringhot & spicy foods, relax on the musical harmony, dedicate songs to the dear & nearone, dance and romance. Hence, the program comes alive with a moment to live thatvery particular day, 18th December from 10 am to 5 pm, refreshed, relaxed andentertained being far from the regular, busy and monotonous life schedule. Besidescelebrating this as an event, it creates a forum for various corporate houses fordirectly approaching to their customers and to be with the customers.

With various activities, we are not only hoping for entertaining the visitors. However,our core objective lies on raising funds to launch a social initiative campaign to servethe disabled and poor people. As per the syllabus of social science, we are eyeing tocapitalize ourselves on bringing this Socio-motive campaign on a support of the fundplanning to build from the event.

For making this event a grand success, we seek to have a support from you bysponsoring the event. We hope and do believe that you will support our honestendeavor by sponsoring the event and motivate us to contribute our energy to thesociety. Beside this, it even dedicates on proving the corporate-socio-responsibilities

forwarded by every corporate house in the meantime.

Thanking you.

Sincerely yours,………………………………………

The Event Co-ordinatorManagement Team of Campion StudentsCampion College (A part of CG Manipal Family)

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EVENT SPECIFICATION

Name: Campion Fete 2010,

Theme: Everyone deserves to be delighted(An initiation towards the Socio-motive campaign)

Venue: Campion School GroundLagankhel, Lalitpur

Date: 18th December 2010 Time: 10 Am To 5 Pm Target: All Aged Group, Especially Youth

Approx.5000 nos.

OBJECTIVES OF THE EVENT

Organized purely as an entertainment program, “Campion Fete 2010” hasthe following objectives:

1. To raise funds for the social initiative campaign planned to be doneunder the banner of Management Team of Campion Students

2. To aim in bringing different aged people (the students, the teachers, theparents) together

3. To provide a place for celebration in different form of event activities

4. To make a day when people are totally relaxed, recreated andentertained either with friends or family or colleagues.

5. To enhance the managerial ability of the students by their directinvolvement in the event.

6. To help in socializing the young students of various academicinstitutions.

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EVENT CONTENT

(I) GAMES STALLOur games stall will consist of interesting and ‘easy to play’ gameswhich are meant for entertaining the participants. The games like dart,bingo, pot breaking, hit the can will be involved. Each stall will have ourvolunteers who will assist the participants and provide them with gift if he/she wins the game.Final decision regarding the games will be done by the respectivevolunteers of each stall.

(II) FOOD STALLS The food stalls will have exclusive Vegetarian and Non- Vegetariandishes from the happening food outlets of Kathmandu Valley. There willbe at least 5 food stalls placed in the venue. We are assured onproviding pure and hygienic food at the reasonable prices that could notlet any one detach from the services we are planning for.

(III) COMMERICAL STALLS

There will be different commercial stalls featuring different products forattracting the visitors to provide shopping environment in the venuealso. This will create amusement to the visitors and especially to those

who happened to be there with a family.

(IV) MUSIC DEDICATIONA music system along with a DJ will be ready for the entire eventduration who will play the requested music by the participants. Musicdedication along with readable messages from the participants will beaired.

(V) EXHIBITIVE AND INFORMATIVE STALLS

These stalls will have various drawings and creative things to be

exhibited by the students.

(VI) STAGE PERFORMANCE The stage performance would be the centre of attraction as it features

various renowned rock and pop bands from the town.

(VII) DJ SESSION

The program will have a free DJ session and dance party at the end.

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MEDIA STRATEGY

* The negotiation is going on for the required space.

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Activity

Media Media Vehicle No. of insertions

Remarks

ATL Indoor

NepalSamacharpatra*

As an officialmedia

8 insertions100cc sized paper adstarts 7 days aheadof the event date.

Times FMAs an official

media10 spots /day

30 secs sized radiospot starts 10 daysahead of the event

date

BTL

Outdoor&

Direct

Flex Bunting

Approx. 200buntings sized 2ft. x 3 ft. would

be placed

In the famous andmost happening

cyber café, school,colleges, cinema

halls, stationeries of Valley

Starts 7 days ahead

of the event date

Flyers distributionApprox. 10,000

In the famous andmost happeningplaces, school,

colleges, cinemahalls,

Starts 5 days aheadof the event

SMS Marketing

Approx. 10,000subscribers fromNTC & Ncell willbe sent a SMS

containing eventinformation

Start 3 days aheadof the event date



SPONSORSHIP CRITERIA

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Sponsorship Amount(Nrs.) Rational Promotional

Hold Remarks

Main/BrandSponsor

1,20,000.00

Presence in everypromotional tools

Presence in everypromotional tools(ATL/BTL)

As per thesignedcontract

Co - sponsor 75,000.00Presence in everypromotional tools

Half facility ascompared to mainsponsor

As per thesignedcontract

Partners/Supporters

20,000.00For keeping banners &buntings in the venuepremises

Flex of 3 x 5 sq .ft.(Vertical Sized –6nos.)

As per theunderstanding

Banner sponser 10,000For keeping the banners &buntings in the venuepremises

Flex of 3 x 5 sq.ft.(vertical sized-2nos.)

As per theunderstanding



ESTIMATED BUDGET FOR THE EVENT

S.no.

Particulars Amount(NRs)

1 Stalls (30) & Stage Installation 80,000.002 Sound and Music System 35,000.003 Stage Decoration 15,000.004 Promotional Cost 25,000.005 Artists Cost 80,000.006 Ticket Printing 5,000.007 Fooding 15,000.008 Transportation 8,000.009 Security 10,000.0010 Miscellaneous 10,000.00

Total 283,000.00

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MILEAGE TO SPONSORS

The publicity of the event will be done in all the branches of the CG ManipalCampion associates. Also social networking sites like facebook and tweeter hasbeen used to let people know more about the event. The sponsors will beacknowledged time and again during the event with the details provided.Souvenir will be provided to all our sponsors as a token of love. However,sponsorship opportunities can be discussed and tailored to suit your corporate

needs and objectives.

Mileage to Main Sponsor

1. The main sponsor will get one complementary stalls of 6 X 12 sq.ft. and

also 25 complementary tickets.

2. The official logo of the sponsor will be highlighted in all the promotional

tools as discussed in sponsorship criteria. The placement of the logo will

be as per the layout where a prominent space is given.

3. Your company’s name along with any product or service features will be

repeatedly announced by our MCs.

4. The sponsor will receive a Token of Appreciation certificate from the

organizers.

5. The sponsor can put up at max. 5 hanging or standees banners as

desired. (Self).

6. Good opportunity to interact with the target customers.

Mileage to Co-Sponsor

1. The Co- Sponsor will get one 6 X 6 sq.ft. stall as a complementary and

also 10 complementary tickets

2. The official logo of the sponsor will be highlighted all the promotional

tools as discussed in sponsorship criteria. The placement of the logo will

be as per the layout where a prominent space is given.

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3. Your company’s name along with any product or service features will

be announced.


organizers.


desired. (Self).


Mileage to Supporter

1. The official logo of the sponsor will be highlighted all the promotional

tools as discussed in sponsorship criteria. The placement of the logo

will be as per the layout where a prominent space is given

2. Your company’s name along with any product or service features will

be announced frequently.

3. The supporter will receive a Token of Appreciation certificate from

the organizers.

4. The supporter can put up at max. 2 hanging or standees banners asdesired. (Self).

5. Good opportunity to interact with the target customers

Mileage to Banner Sponsor


organizers.

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desired. (Self).


SPONSORSHIP/SUPPORT AGREEMENT

Date: ………………………….

I / We would like to promote your event by providing you the understatedsponsorship/support and help to make your initiative a grand success. The detailsare as follows:

Name :

Organization :

Designation :

Address :

Telephone/ Mobile :

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Email :

Criteria :

Note: Payment should be done by a/c payee cheque in the name of CampionCollege.

_________________ ________________________ For the Organizers For the Sponsor/Supporter

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