Filming and Photography Permit Application 2017/2018

Filming and photography Permits for areas managed by Parks Victoria

Processing time for a complete filming and photography permit application does depend on the nature of the proposal; please allow up to three weeks.

Applications received with less than five full working days’ notice will incur a late processing fee. Please note, Parks Victoria cannot guarantee a permit will be able to be issued within this timeframe.

Refer to the Checklist for Completeness at the end of the application form for information on what supporting documents are required. Complete applications are to be emailed to events@parks.vic.gov.au

Upon receipt of your permit application a Parks Victoria officer will contact you to discuss the availability of your requested site and to identify any further information that may be required in order to process your application.

Submitting a filming and photography permit application does not guarantee that it will be approved. When reviewing your application Parks Victoria staff will consider the suitability of the proposed location for the production and confirm that the proposed activity can be permitted under the host park’s regulations.

The filming and photography permit system enables Parks Victoria staff to better manage activities occurring in our parks, to protect environmental, cultural and social values, while ensuring film crews and photographers are directed to the most suitable locations for their productions.

Subject to your application being approved, an invoice will be issues based on the Fee Schedule outlined in Section 3 of this form. Full payment is due prior to a permit being issued.

Further information can be obtained by calling Parks Victoria’s Information Centre on 13 19 63.

Declaration and SignatureI declare that:- I am authorised as the holder of the position cited below to make this request on behalf of the filming or

photography component.- To the best of my knowledge the contents of this form and any attachments are true and correct.- I understand that this application is not consent for the filming or photography to occur.- I understand if the filming or photography requires exemption and/or exclusion zones, Parks Victoria is

required to advertise these in the statewide newspaper, Government Gazette and on its website, noting all advertising costs will be added to the permit fee.

I acknowledge that if lodging this request electronically, Parks Victoria will accept this communication as containing my signature for the purposes of the Electronic Transactions (Victoria) Act 2000 (Vic).

Signature of Permittee (if lodging electronically, type name here) Date

X            

Printed name Position

           

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1. Applicant details

This permit is to be issued to:This business name/ trading name: OR This individual – enter full name:

           Note: Permit is issued in this name and must match Certificate of Currency of public liability cover.

Applicant status: Individual Company What is your ACN?       Sole trader What is your ABN?       Incorporated Association Registration number?       Charitable organisation* Not-for-profit organisation* Registered for GST: Yes No

* Please provide evidence of this status with your application i.e. a copy of the organisation’s constitution or articles of association with an acceptable non-profit clause.

Permittee’s contact details: Name of authorised contact Position/Title

Business phone Mobile phone Email address

Address

Billing address (if different to above)

Agent’s details – if applicable (e.g. external Location Manager) Name of agent Name of agent's company

Mobile number Email address

Business or postal address

2. Filming or Photography detailsPlease attach separate sheets if there is insufficient space in any of the below sections.

2.a General detailsProposed permit location dates and times. We encourage you to nominate weather hold dates, if weather is of importance to your filming.

Park/ Waterway(e.g. Macedon Regional Park)

Location(e.g. Harbison Picnic Ground)

Date(dd/mm/yy)

Bump in commences(00:00)

Bump out finishes(00:00)

Weather hold date (dd/mm/yy)

                                   

                                   

                                   

                                   

                                   

General details – contd.

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Name of production:     

Nature of production: Feature Film Music Video Infotainment Portfolio

Short Film Corporate Video Advertisement Student film

TV Drama Documentary Wedding video/ photos

Other – please specify:      

Summary of scene and/or activities – please attach scene pages and video treatment or mood board:     

People:Number of crew:       Number of cast:      

Vehicles:Number of cars/ vans:       Number of small trucks:      

Number of oversize vehicles >7.5m or >4.5t:

      Vehicle access is requested to the following part of the park:

     

Equipment list – camera, tripod, dolly, UAV, light stands, generator, cranes, scaffolding etc.:     

Facilities to be used – name of car parks, walking tracks, picnic shelters, toilets, etc.:     

Proposed unit base setup – list number & size of marquees, trucks, number of occupied car spaces etc.:     

Contact person on set:Name Position Mobile number

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2.b Further details of proposed filming and photography – please tick:

Yes No

Are you proposing to use a remotely piloted aircraft RPA/drone/UAV? If yes, supply drone documents as per Checklist for Completeness.

Will any dangerous activities such as adventure sports or stunts be undertaken?

Will the site be represented as another actual place or property?

Will Aboriginal people, sites or content be part of the production?

Will vessels, aeroplanes, helicopters or oversnow vehicles be used?

Will any special parking arrangements be required in the park? If yes, please outline in a map.

Will vehicles be a subject in the filming or photography, or will a tracking vehicle be involved?

Will off-road vehicle access be required? If yes, please outline in a map.

Is any walking off-track, road or car park activity proposed? If yes, please outline in a map.

Does the activity involve any on-site accommodation or camping?

Will any disturbance to wildlife or their habitats, including breeding sites, be caused?

Will there be earthworks, vegetation clearing or other environmental modifications required?

Will the proposed production have impacts outside the park, e.g. traffic, noise or parking?

Will any animals be part of the production?

Will any temporary structures be erected on Parks Victoria managed land? If yes, add to the site plan.

Will any pyrotechnics, special effects or similar be involved with the production?

Will any firearms or weapons be used in the production (incl. imitation or toy)?

If you checked yes to any of the questions above, please provide detailed information in the space provided or attach separate sheet. Also refer to the Checklist for Completeness:

     

If there is insufficient space, please attach a separate sheet.

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3. Schedule of fees 2017/2018

The following fee schedule applies for Filming & Photography Permits on Parks Victoria managed estate. Some exceptions apply.

Details 2017/18 Rates

Minimum Administration FeeApplied as deemed necessary by Parks Victoria to recover costs for assessing and approving applications, meetings, site visits and other purposes. $ 129.00Additional Administration FeeApplied as deemed necessary by Parks Victoria to recover costs for assessing and approving applications, meetings, site visits and other purposes – if applicable.Additional administration fee (if applicable) Per Hour, Per Staff Member $ 64.50Supervision FeeApplied if deemed necessary by Parks Victoria for supervision and other purposes. (Note: minimum 4-hour call, supervisory staff not available at all locations) Per Hour, Per Staff Member: $ 80.60Late Processing FeeApplied to applications received with less than 7 days’ notice. $ 156.90Facility Hire FeeIncluding, but not limited to: the hire of vessels; venue/commercial site hire including at Albert Park, Brimbank Park, George Tindale House, Herring Reserve, National Water Sports Centre, Pirianda House, Plenty Gorge Parklands, Point Nepean National Park, State Coal Mine, Wattle Park and Werribee Park. Please contact Parks Victoria for further details.

On applicatio

nAdditional Vehicle FeeApplied to additional vehicles when more than 3 vehicles require access to non-designated parking areas (Note: Parking and vehicle access is not available at all park locations) Per Additional Vehicle, Per Day: $ 154.00

Please note:

A bond may apply and is set at the discretion of the host park. Parking fees for vehicles (where metered parking is enforced) are not included in the fee structure. Road closures fees at Albert Park are not included in the fee structure. The listed fees are in AUD and GST inclusive. Additional fees or charges may apply where additional costs are incurred by Parks Victoria over and above

those set out in the schedule of fees, e.g. additional ranger supervision incurred after the Permit is signed. Accommodation and transport costs incurred as a result of Parks Victoria’s staff supervision or management

of the activity will be on-charged to the permittee.

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5. Checklist for completeness

Mandatory:

Completed Section 1. (Applicant Details)

Completed Section 2. (Filming or Photography Details)

Attached Certificate of Currency* - minimum public liability insurance of $20million AUD and must note Parks Victoria as an interested party

Attached site plan/ mud map* – including any temporary structures such as marquees or props, location of camera, location of actors/models, unit base, parking etc.

Attached script/ video treatment / mood board*

Attached safety plan/ risk assessment*

Attached running sheet*

Signed this Permit Application Form

*Please note, if your production is only for wedding photography, this document might not be required. Please submit the application form and wait for further instructions from a Parks Victoria representative. All non-wedding photography applications must provide the full list of mandatory documents, otherwise the application is considered incomplete.

If applicable:

If hold & release of traffic/pedestrians is proposed or a full closure of a track or road, you must provide a Traffic Management Plan

If drones/RPA are proposed, you must provide the following documents. Please note that permits will not be issued to unlicensed operators even if you are proposing to use a RPA which is under 2kg:

UAV/RPA Controller Licences for all proposed operators

UAV/RPA Operator’s Certificate issued by CASA

Certificate of Currency of UAV/RPA Liability Insurance

Job Safety Analysis relevant to the proposed production and location

List of types/models of proposed aircraft and serial numbers

Detailed aircraft operations plan outlining:

Take-off and landing zones

Proposed flight path

Proposed exclusion zones

Location of spotters and demarcation signs

CASA area approval (if required)

If your production involves children, please consider your obligations under the Working with Children Act 2005. Developing a Child Protection Plan is recommended.

Resident Notification Letter – typically requested for productions with impacts outside of the park such as noise or road closures.

Police Filming Notification Form (formerly ESTA) is to be submitted to Victoria Police for any scenes involving Firearms, Weapons and Special Effects, Private Traffic Management, General Filming - Generic Police Scenes & any Scenes Causing Public Concern. Please visit www.police.vic.gov.au/ for more information.

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