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April 7, 2023
What is project management and why is it important?
A systems approach to achieving strategic goals
What is Project Management and why is it Important? 2April 7, 2023
Objectives of workshop
To clarify the differences between operations and projects
To introduce participants to project management concepts and tools
To explain why projects should be managed in a systematic and disciplined way
To demonstrate how taking a systems approach to project management:
o Doesn't need to create overhead costs, oro Require time that not-for-profit staff don't have, ando Can help not-for-profits achieve their strategic goals
To present a number of practical project management tools & techniques
To provide participants with a networking opportunity
What is Project Management and why is it Important? 3April 7, 2023
Organizations and work
Organizations perform work to achieve objectives
Work is:o Performed by peopleo Constrained by limited resourceso Planned, executed and controlled
Work generally involves either:o Operations, which are ongoing and repetitive, oro Projects, which are temporary and unique
What is Project Management and why is it Important? 4April 7, 2023
What are operations?
Ongoing work performed to sustain the organization
“An organizational function performing the ongoing execution of activities that produce the same product or provide a repetitive service.”1
Examples of operations include:o Production operationso Manufacturing operationso Accounting operations
What is Project Management and why is it Important? 5April 7, 2023
What is a project?
Work undertaken to achieve an objective not met through operations
“A temporary endeavour undertaken in order to produce a unique product, service or result.”2
Temporaryo Every project has a definite beginning and a definite end
Work producing a unique resulto Something that has not been done before
What is Project Management and why is it Important? 6April 7, 2023
What is a project? (cont’d)
Work involving a certain degree of uncertainty
Work that must be progressively elaborated
Examples of projects are:o Developing a new product or serviceo Constructing a building or facilityo Developing and running an environmental campaign
What is Project Management and why is it Important? 7April 7, 2023
What is project management?
“The application of knowledge, skills, tools and techniques to project activities to meet project requirements.”3
Work performed by the project team, typically involving:o Competing demands for scope, time, cost, risk and qualityo Stakeholders with differing needs and expectationso Identified requirements
Accomplished through an iterative process
What is Project Management and why is it Important? 8April 7, 2023
Why do projects need to be managed?
They are performed by people
They are constrained by limited resources
They are temporary
They produce unique results
They involve uncertainty
They are critical to the realization of strategic goals4
What is Project Management and why is it Important? 9April 7, 2023
What is a process?
A series of actions bringing about a result
A way to: o Increase the quality of results producedo Increase the consistency of results produced
What is Project Management and why is it Important? 10April 7, 2023
What is the project management process?
A set of five process groups:
o Initiating processeso Planning processeso Executing processeso Monitoring and controlling processeso Closing processes
What is Project Management and why is it Important? 11April 7, 2023
The project management process
I nitiatingProcesses
I nitiatingProcesses Planning
Processes
PlanningProcesses
Monitoring&
ControllingProcesses
Monitoring&
ControllingProcesses
ExecutingProcesses
ExecutingProcesses
ClosingProcesses
ClosingProcesses
What is Project Management and why is it Important? 12April 7, 2023
What is a project life cycle?
The phases that define the beginning and end of the project
The points at which sign-off is (generally) required
Defined to provide better management control
Useful to operations
What is Project Management and why is it Important? 13April 7, 2023
A project life cycle
I ntermediate Phases(one or more)
Time
Cost andStaffing
Level
Start Finish
InitialPhase
FinalPhase
What is Project Management and why is it Important? 14April 7, 2023
What are project phases?
Part of a generally sequential process
Designed to ensure proper control of the project
And to attain the desired product or service o (the objective of the project)
They generally end when deliverables have been completed
They can end without the decision to initiate any other phases
What is Project Management and why is it Important? 15April 7, 2023
Endnotes
1 Project Management Institute, A Guide to the Project Management Body of Knowledge: Third Edition (PMBOK Guide). (Pennsylvania: Project Management Institute, 2004) 380.2 Project Management Institute 20.3 Project Management Institute 23.4 Project Management Institute 12.
What is Project Management and why is it Important? 16April 7, 2023
Thank you!
For a copy of this presentation, please visit http://www.importantprojects.com