Field Visit ReportGroup-2

AssamDaman-DiuMaharashtraMeghalayaOrissaTamilnaduTripuraUttarakhandWest BengalTSG- Sh. K Gopalan and Anamika MehtaState- Sh. Yashpal and Sh. ND Sharma

Schools Visited

1. Govt. Girls Senior Sec. School Portmore, Shimla

2. Govt. Centre Primary School Portmore, Shimla along with CRC

3. Govt. Centre Primary School Chhota Shimla along with CRC

Findings of the ReviewActivity School-1 (UPS) School-2 School-3

No. of Children 273 Girls 212 (Boys-87, Girls-125)

67(Boys-34, Girls-33)

No. of Teachers 9 10 4

No. of Classrooms 6 14 3

No. of Toilets 24 (Combined with secondary / Sr. Secondary)

6 2- under construction

Drinking Water Tap water Tap Water Tap water

Kitchen Shed 1 1 1

Mid day meal Provided Provided Provided

Findings of the ReviewActivity School-1 (UPS) School-2 School-3

Cash Book Maintained Maintained Maintained

Ledger Maintained Maintained Maintained

Stock Register Maintained Maintained Maintained

Asset Register Not Maintained Not Maintained Not Maintained

Annual Physical Verification

Not carried out Not carried out Not carried out

Bank Account Nationalised Bank State Co operative Bank

State Co operative Bank

Bank Pass Book Available and updated

Available and updated

Available and updated

Vouchers Available in a file but not linked and endorsed

Available in a file but not linked and endorsed

Available in a file but not linked and endorsed

Findings of the ReviewActivity School-1 (UPS) School-2 School-3

Cheque Issue Register

Not maintained Not maintained Not maintained

BRS Not maintained Not maintained Not maintained

Interest Credited in Cash Book

Credited in Cash Book

Credited in Cash Book

Teachers Training 15 days in 2010-11 ( 6 days at Block level and 9 days at cluster level)

15 days in 2010-11 ( 6 days at Block level and 9 days at cluster level)

15 days in 2010-11 ( 6 days at Block level and 9 days at cluster level)

Display Board Not available Available Available but in the HM room.

General Findings• Cash Book– Maintained on double entry system but proper columns

are not available……Hands-on Training is needed in all places.

– Not closed on monthly basis or on annual basis.– Balances are not drawn at any point of time, in the

absence of the same it is not possible to tally with the bank pass book.

• Combined cash book and bank accounts are maintained for both Primary schools and CRCs which need to be maintained separately.

• Single account of RMSA and SSA in GGSSS (School-1)

Procurement

• Normally no quotations are obtained for purchases of the value of Rs. 3000 (State Govt. prescribed ceiling)

• Less than this value single 2of procurement is followed.

• In school no. 3 we found quotations were obtained for procurement fire extinguisher and it resulted in huge savings in the purchase. This points to the advantages of obtaining quotations for all purchases.