FICO Certification Test

8/14/2019 FICO Certification Test

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Summary of SAP FI/CO Certification Test (Examination date: 16 Jan 2004)

Suggestions

1. You cannot answer all questions by reading from the documents but no practicing because

the documents contain only concept. You should do exercises and play around the real

system as much as you can.

2. There are 2 types of question :

a. One correct answer

b. Multiple correct answer : means that at least two choices should be chose for this

question.

Normally, there are questions of type 2 more than type 1 and no question about Tax

Question Structure

Number of Question % Topic

1 1.25 SAP Fundamental

2 2.5 Organizational Structure

11 13.75 Master Data

10 12.5 Posting

6 7.5 Automatic Payment Program

6 7.5 Automatic Dunning

8 10 Closing

1 1.25 Special G/L

12 15 Cost Center

7 8.75 Order

8 10 Profit Center

2 2.5 Schedule Manager

6 7.5 Report Painter

80 100.00


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FI Module

Organizational Structure

(See the relationship among Client, Company code, CO Area, Sales Org., Distribution Channel,

Plant and Storage Location)

- If company code intend to use cross company code controlling, they must use the same

operational chart of accounts.

- A plant can be assigned to more than one company code.(False: A plant can be assigned

to only one company code)

The Fiscal Year

What defines the amount of posting periods? (Fiscal year variant (True), Posting period variant

(False))

- The fiscal year variant contains the definition of posting periods and special periods.

- The fiscal year variant doesnt include the information as to whether a period is open or

closed. It only defines the amount of periods and their start and finish dates.

- The posting period variants include the information as to whether a period is open or closed.

Group chart of account

The group chart of accounts has to be assigned to each operational chart of accounts.

If this is done, the field group account number in the chart of account segments of the operational

charts of accounts becomes a required entry field.

In the chart of account-segment of every operational account, the group account number

has to be entered. Different accounts of one operational chart of accounts can point to the same

group account.

Master Data

- A G/L account can have different keyword.(True orFalse?: Keyword is Chart of account

level)

- The account group controls the appearance of the company code segment of a G/L

account.

- If you delete a client master data at chart of account level, data in sales area segment will

be deleted.(True or False?)


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Document Control

Tolerance group

User A is assigned to the XYZ tolerance group of company code 1000

The maximum amounts per document which are defined per company code 1000 in XYZ group is

150,000 units.

a. User B cant post any document in company code 1000 (False)

b. User A cant post any document in company code 2000 (False)

c. User A can post a invoice of 200,000 units in company code 2000.(True)

- R/3 FI document consists of a document header and one line item.(True orFalse? R/3 FI

document consists of a document header and up to 999 line items.)

- Document type controls the field status of the header fields Text and Reference Number

- A document type can only have one number range.(True or False?)

Special G/L Transaction Types

1. Free offsetting entry

The real Posting are part of the balance sheet. Example: Down payment received.

2. Automatic, statistical offsetting entry

The statistical postings are generally not displayed on the balance sheet or only in the

appendix.

Example: Posting a guarantee

3. Noted items

Noted items are postings that are not intended to be displayed in the general ledger but are

only to remind you of outstanding payments due or to be made.

Example: A down payment request

The posting of a down payment received is statistical posting.(True orFalse? It is the real posting.)

Automatic Payment Program

- Posting date and identification identify the program run.(True orFalse? Run Date &

Identification)

- The main areas in payment program configuration are Company code, Paying company

code , Payment Method, Bank Selection. (True or False?)


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Structure of payment program configuration

1. All Company Codes

2. Paying Company Codes

3. Payment Methods/Country

4. Payment Methods/Company Code

5. Bank Selection

6. House Banks

Bank optimization

The payment program will try to pay from a bank within the same clearing house system.

Postal code optimization

The payment program looks to make payment from the bank based on the customer/vendors city of

residence.

Payment Methods

A payment program can use more than one payment method.(True or False?)

- When using more than one payment method in the payment run, the order in which they are

entered has significance. The first method listed has the first priority, the next has second

priority,etc.. The system makes the payment using the highest priority.

Automatic Dunning

- Account will be dunned must have at least one open line item.

- The items which are overdue for a longer time than the grace periods allow are dunned.

- The due net debit items on the account are cleared with due net items of the credit side. The

credit items are assigned to the highest level of the debit items and are cleared with these

items first.

- The clerk can lower the dunning level of an item in the current dunning proposal.(True or

False?)

- In the master data and in the documents the dunning level can be raised and lowered as

desired.

- Customers without dunning procedure in the master record are dunned with a default

dunning procedure.(True orFalse? Customers with out dunning procedure are not dunned.)


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Financial Closing

Financial statement version

In the profit and loss statement area, you can use the graduated total function-for example, to display

the result of business transactions (total of operating result and financial result) as a total.

Reconciliation Ledger

The reconciliation ledger stores all cost flows within Controlling in a summarize form.

Controlling Posting Periods

You can control the open posting periods by account type. Account types include + for all

accounts, A for assets, D for customer accounts, K for vendor accounts, and S for G/L

accounts.


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CO Module

Cost Center

What organizational units is the highest level ?

a. Controlling area

b. Operating concern

c. Company code

d. Plant

What is the part of Cost Center Master data?

- Cost Center Type (False)

Controlling Area CustomizingCurrency in Controlling

1. Controlling area currency

2. Object currency/Company code currency

3. Transaction currency

Cost center category

The cost center category is an indicator in the cost center master data, which specifies the category

for the cost center.

In customizing, you can define lock indicators for each cost center category.

Statistical key figures

- The fixed value is carried over from the period in which it is entered to all subsequent

periods of the same fiscal year. You only need to enter a new posting if this fixed value

changes.

- The totals value is only posted in the period in which it is entered.

What object can use Statistical Key Figure as the tracing factor for periodic transactions? (Cost

center, Internal order,)

Period-End Closing

What different between Periodic Reposting, Distribution, Assessment?

The assessment allocates costs by using only secondary cost element.(True or False?)

Assessment was created to transfer only secondary cost from a sender cost center to receiving

controlling objects. (True orFalse?: Both primary and secondary cost)


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Cycle-Segment

A segment can have many cycles.(True orFalse?: A cycle can have many segments)

Cycle with different cycle flow group cant be processed in parallel. (True orFalse?)

Cross-cycle iteration is possible.(True orFalse?)

Internal Order

What receiver the Internal orders can settle to?

- Order

- Profitablility segment

- Cost center

- Project- G/L Account

- Cost Center

- Asset

- Project

You can settle costs to the receivers using both original cost elements (Primary cost element /

Secondary cost element) and settlement cost elements (Secondary cost element).

What is the part of Order Type?

- Settlement Profile

- Number range

- Functional Area

- Budget profile

- Allocation Structure (False)

Availability Check can be activated

1. Manually via a function in the budgeting profile

2. Automatically during budgeting


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Profit center

The valuation view defines the valuation approach used to value material inventories and goods

movement.

1. Legal view, you valuated material stocks and goods movements with the same valuation

approach used in the legally independent units (company codes).

2. Group view ,you valuated goods movements within affiliated companies using a group cost

of goods manufactured.

3. Profit center view, you can show internal revenues in EC-PCA. Transfer prices are

automatically found for goods movements between profit centers and shown as internal

revenue and internal costs in EC-PCA.

What object can be assigned to profit center?

- Production order

- Sales order

- Asset

- Profitability segment

- Material

- Internal order project

- Cost object

- Cost center, Business process

Materials are always assigned to a profit center at the plant level.

What are the possible sources of data affect Profit Center Accounting?

P&L

- Billing document

-Invoice Receipt

- Goods movement

- Direct Posting from FI

You always make statistical posting to the Profit Center.


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Planning

Distribution key to distribute the aggregated value to periods.(True or False?)

You can plan assessment and distribution.(True or False?)

Copy Plan

- You can copy last year actual data to plan data this year.(True)

- You can copy last year plan data to plan data this year.(True)

- You can copy last year plan data to actual data this year.(False)

Schedule Manager

Flow definition: A flow definition consists of individual flow steps. These steps include scheduling

programs with variants as jobs in the R/3 system, and user interactions that send users information in

mails.

Flow definitions are tasks scheduled in the task list.


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Summary of SAP FI Certification Test (Examination Date: 22

December 2000)

Suggestions for Certification Test Preparation

1. Practice is very important point. After finish studying each day, you should take time to do

exercises at the end of the lessons. This helps you a lot to understand clearly what you have

studied. You cannot answer all questions by reading from the documents but no practicing

because the documents contain only concept. However, you should be able to apply your

concept with your consulting work so you need to understand the SAP processes and

Configuration simultaneously.

2. Concentrate at what the instructor emphasize. These often relate to the questions in the test.

3. Do not hold your questions in your mind, when you do not understand what the instructor teach,

do not hesitate to ask he or she. If not, you will forget them soon and this effects to the

understanding in the next lesson.

4. Try to participate in your group during the case study process within the last week of the class.

You will acquire overview concept and know which topics you do not understand or

misunderstand. After that, you can concentrate at specific points.

5. Read the questions and the choices in the test carefully, some words such as "only" or "may" may

make you misunderstand easily. In addition, some questions have only one answer but the

others may have more than one.

6. Before doing the test, you will receive the information in one page enclosed in the envelope. It

shows your ID and password to log on to the certification test. Do not forget to check your name

and last name for the correctness since they wil l be shown in you certification if you pass.

7. Please remember the questions and answers in the test for our colleagues who will study in

order to get the certification for the next time. This will be very useful so much for reading

preparation.

(Note: The details of summary are separated according to part in SAP training

documents.)


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Part I

- Whats the effect after configuration if the system shows warning Client

independent ?

MySAP.com (2 Points)

My SAP.com Workplace Benefits (P.8-9) (What is the key benefits ofmySAP.com workplace ?)

- Access to all necessary internal and external services through one screen

- Seamless integration in my SAP.com environment

- Portal is tailored to the users role in the company

- Single sing-on access all services

- User friendly Web browser interface

- Access via the internet anytime, anywhere

Marketplace Portal for Business Communities (P.8-10)

- The mySAP.com Marketplace is a public business portal hosted by SAP.

-Anyone who sells or buys can participate in the mySAP.com Marketplace. It is notfor just SAP applications or SAP customers.

- The mission of the mySAP.com Marketplace is to engineer business collaboration

across enterprises via the Internet.

Buying and Selling on the Marketplace (P.8-11)

- Marketplace Portal is a place on the Web where communities can exchange goods

and services electronically.

- Workplace is and application on a user desktop that cooperates with a Web

browser and provides a personalized, role-specific view on the entire business

world. This business world includes marketplaces, applications, services, and

content provided by a company over the Intranet or other companies via the

internet.- The business objectives of mySAP.com are to empower people, create value, and

enable one-step business transactions. MySAP.com places the internet at the

center of SAPs activities. It leverages all of SAPs key assets, including its

extensive product portfolio, customer base, partner community, and expertise in

integrating business process.

MySAP.com marketplace Benefits (P.8-12)

- Personalized home page available for registered users.

- Streamlined business process flow with one-step business

- Access to a broad scope of suppliers

- Reduce costs of interaction with external partners- Content rich communities available for better decision making and to interact with

other business professionals

- Direct access to value add Internet services

Logging on to the R/3 System (P.9-3)

- The R/3 System is a client system. The client concept enables the joint operation,

in one system, of several enterprises that are independent of each other in business

terms. During each user session you can only access the data of the client selected

during the logon.

- A client is, in organizational terms, an independent unit in the R/3 System. Each

client has its own data environment and therefore its own master data and

transaction data, assigned user master records and charts of accounts, and specificcustomizing parameters.


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SAP Easy Access Standard (P.9-5)

- You can also create a Favorites list of the transactions, reports, files and Web sites

you use most.

- You can add items to your favorite list using the Favorites menu option or by

simply dragging & dropping them with the mouse.Role-Based User Menu (P.9-7)

- A role describes a set of logically linked transactions. These transactions represent

the range of functions users typically need at their workstations.

- Activity groups (user role) have to set up using the Profile Generator so that users

of the SAP System can work with user-specific or position-related menus. The

authorizations for the activities listed in the menus are also assigned to the users

using activity groups. With Release 4.6, predefined activity groups (user roles)

from all application areas are included in the standard system.

Organizational Structures Levels (P.10-5)

-The highest-level element of all organizational units is the client. The client can beenterprise group with several subsidiaries. All of the enterprise data in an R/3

System implementation is split into at least the client area, and usually into lower

level organizational structures as well.

Organizational Structures Business Functions (P.10-6) (See the relationship

among Client, Company code, CO Area, Sales Org., Distribution Channel, Plant

and Storage Location)

Customer Master Sales Data (P.10-9)

- Fields for customer master data are divided into Accounting and Sales areas.

Address data (General Data Client Level) is used from both areas. In the Sales

area, information recorded can be accessed by FI and vice versa.

Clients in R/3 (P.12-2)- Clients are used to divide data in a SAP System into various data areas for various

purposes such as training, testing etc.

- Whats the effect after configuration if the system shows warning Client

independent ?

Organizational Units in R/3 FI (P.12-6)

- The client is the highest level in the R/3 system hierarchy. Specifications or data

which shall be valid for all organizational units in all R/3 applications are entered

at the client level, eliminating the need to enter this in formation more than once.

Each client is a self-contained unit which has separate master records and a

complete set of tables and data.

Company Code (P.12-7)

- A company code is an independent accounting entity (the smallest organizational

element for which a complete self-contained set of accounts can be drawn up).

Company Code Components (P.12-12)

- Definition of a company code (Company code definition contains only company

name True orFalse ?)

- - company name

- - city

- - country

- - currency

- - language- - address


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Business area (P.12-13)

- Business areas provide and additional evaluation level for the purpose of segment

reporting, for example.

Chart of Accounts (P.12-15)- Each general ledger is set up according to a chart of accounts. The chart of accounts

contains the definitions of all G/L accounts in an ordered from. The definitions consist

mainly of the account number, account name, and the type of G/L account, that is,

whether the account is a P&L type account or a balance sheet type account.

Chart of Accounts Assignment (P.12-16)

A chart of accounts can be used by multiple company codes.

The Fiscal Year (P.12-18)

- The fiscal year can be defined as

- - Year-independent the same number and dates for the periods every year

- - Year-dependent periods can be differ from year to year

- To separate business transactions into different periods, a fiscal year with posting

periods has to be defined. The fiscal year is defined as a variant which is assigned

to the company code.

- The fiscal year variant contains the definition of posting periods and special

periods. Special periods are used for posting which are not assigned to time

periods, but to the process of year-end closing. In total, 16 periods can be used.

- The system derives the posting period from the posting date.

The year Dependent Fiscal Year Variant (P.12-20)

- A fiscal year variant has to be defined as year-dependent if the start and the end

date of the posting periods of some fiscal years will be different from the dates of

other fiscal years, and/or if some fiscal years shall use a different number ofposting periods.

Reconciliation Accounts (P.13-6)

- Reconciliation accounts connect subsidiary ledgers with the general ledger in real-

time.

- The subsidiary ledgers which are connected to the general ledger via

reconciliation accounts are the A/P, A/R, and asset ledgers.

Controlling Area (P.13-9)

- The controlling area identifies a self-contained organizational structure for which

costs and revenues can be managed and allocated. It represents a separate unit of

cost accounting.

- One or more company codes can be assigned to a controlling area, which enables

you to carry out cross-company code cost accounting between the assigned

company codes. However, this is only possible if the assigned company codes and

the CO area all use the same operating chart of accounts

Group Chart of Accounts (P.13-11)

- For consolidation purposes, a group chart of accounts was set up for the two

operating charts of accounts. (Group COA is defined at Company code global data

and then Group account number will be maintained within chart of account

segment during creation of G/L Account Master data True or False ?)

Vendor Account in SAP FI (P.13-14)

- As with G/L accounts, vendor accounts are made up of two areas:


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- - General Data Account definition at client level

- - Company code specific Setting

Additional information from FI Instructor

*** Benefit from creation of Vendor and Customer Account group

1. Categorize Vendor/Customer Accounts2. Control Vendor/Customer number range

2.1 Internal No. Range generated by system automatically

2.2 External No. Range Generated by users manually

3. Control field status of vendor/customer master record (At company code segment)

3.1 General Data

3.2 Company code data

3.3 Purchasing/Sales data

4. For one-time vendor/customer account

Three-Stage Verification (Standard) (P.13-20) (You must be able to specify the

relationship between processes and module, for example, invoice verification process

occurs in MM module but system generates the line item which effects vendor

account in FI-AP Module.)

Step : Purchase order Goods receipt Invoice receipt)

(See details in the page specified above.)

Sales Process (P.13-34) (You must understand all steps and what happen in each

step since the true-false questions was asked in order to test your understandingin every point.)

Step : Sales order Shipping (Outbound delivery / Picking / Goods issue) Billing

(See details in the page specified above.)

Assets in FI organization Units (P.13-40)

- Each asset belongs to a company code and business area. All postings made for

the asset are applied in the assigned company code and business area.

- Additionally, you can assign the asset to various CO objects (cost center, internal

order, activity type) and logistic organizational units.

Additional information from FI Instructor

*** Benefit of asset class creation

1. Categorize Assets

2. Control Number ranges for asset in each class

3. Control field status of asset master record

Bank Accounts (P.13-51)

- For controlling the payment program, the house bank ID and thd bank account ID

were already used.

- Each bank account is represented in the SAP by a combination of house bank ID

and account ID. This combination is then entered in a G/L account and representsa bank account in the G/L. There is thus a relationship :


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Bank account at house bank < - > combination house bank and account ID < - >

G/L account

The R/3 FI-Document (P.14-3)

- The R/3 FI document consists of

- - a document header

- - 2 to 999 line items

- Two of the most important control keys are

- - the document type for the header

- - the posting key for the line items

Document Type (P.14-5)

- The document type controls the document header and is used to differentiate the

business transactions to be posted. Document types are defined at the client leveland are therefore valid for all company codes.

- Major controls of document types are:

- - the number range of document

Additional Information from FI instructor

Field Priority: Suppress / Display / Required / Optional

Document Field Status (P.14-10)

- The field status definitions Suppress and Required cannot be combined. This

combination causes an error.

Field Status Groups (P.14-11) (Field status group controls field to be required

suppressed or optional True or False ?

- For each category of general ledger account, you need to determine the status of

every document entry field. Will text be required, suppressed or optional fordocument entry when using these GL account?

- The field status groups are collected under one field status variant.

Standard Posting Keys (P.14-12)

- SAP recommends that you use these standard delivered posting keys.

Posting Period Variant (P.14-14) (You can open or close period by using posting

period variant True or False ?)

- Several company codes can use the same posting period variant. The closing andopening of periods is then done at the same time for all assigned company codes,

thus making period maintenance easier.

- Account type + is the minimum entry in the posting period variant.

Maximum Amounts (P.14-17)

- The maximum amounts are defined per company code in tolerance groups. This

is also where the processing of payment differences is controlled.

- It is possible to enter an upper limit for

- - The total amount per document

- - The amount per customer/vendor item

- - The cash discount percentage a user with this tolerance group is able to grant.

- The currency is the company code currency


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Assigning Posting Authorizations (P.14-18)

- If a user is not assigned to any special tolerance group, then entries in the

tolerance group ____ are valid for them. This is the default tolerance group.

User Defaults (P.15-3) (The date format can be set only via user defaults True

of False ?)- User master record: Language / Date format / Printers / Decimal notation

Document Change Rules (P.15-6)

- Differentiate each field by

- - Account type: A/P, A/R and G/L

- - Special GL transactions: Transaction classes are only used for special GL

transactions for bills of exchange and down payments.

- - Company code: If the field is blank, the rule applies to every company code.

Baseline Date (P.15-11)

- The baseline date is the starting date the system uses to calculate the invoice due

date.Cross-Company Code Transaction (P.15-20) (A cross-company code transaction

involves only two company code True or False?

- A cross-company code transaction involves two or more company codes in one

business transaction.

- The system will post a separate document in each company code involved.

- In order to balance debits and credits within these documents, the system

generates automatic line items which are posted to clearing accounts.

Reversing Documents (P.15-24) (It is needed to enter a reversal reason when

reversing document True or False?)

- A document may be reversed either by: Standard reversal posting or negativeposting.

- When reversing a document, a reversal reason code must be entered to explain the

reversal.

- Documents with cleared items cannot be reversed. The document must first be

reset.

Standard Reversal Postings, Negative Postings (P.15-25)

- The standard reversal posting causes the system to post the debit in error as a

credit and the credit in error as a debit. The standard reversal posting causes an

additional increase in the transaction figures.

- The negative posting also posts the debit in error as a credit and the credit in error

as a debit. This time the posted amount is not added to the transaction figures butit is subtracted from the transaction figure of the other side of the account. This

sets the transaction figures back to as they were before the incorrect posting took

place.

Simplifying Postings (P.16-2) (Specify the differences among reference documents,

sample documents, hold/set data)

(See the details on the specified page above)

G/L Fast Entry and The Account Assignment Model (P.16-4, 16-5) (How different between G/L item

fast entry and account assignment model.)


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(See the details on the specified page above)

Parking a document (P.16-7)

- SAP Document number will be generated after posting but the transaction figures are not

updated.

The Recurring Entry Program (P.16-11) (The Recurring Entry program is used for posting the same

document with the same amounts in every specified period of time True or false ?)

(See the details in the specified page above)

Currency and exchange rate types (P.17-12)

Exercise 1-3

Name three commonly used exchange rate types and what they are used for:

- M: Average for posting and clearing

- B: Bank selling rate

- G: Bank buying rate

Value Added Tax (P.18-4)

- Tax authorities can set a nondeductible portion for input tax which cannot then be claimed as a

deduction from the calculation of tax due. The amount can be posted to a separate expense

account or it can be distributed to the G/L account and assets line items.

Fields in the Chart of Account Segment (P.19-5) (Remember which information, in other words,

which field included in Chart of account segment such as group account number and understand

the meaning in each field.)

- The information entered in the Chart of Account segment is unique whether users have one or

multiple company codes. This is how the name remains the same and is consistent across

company codes.

- The information is entered once. Whenever you enter information for a company code for an

account number, the information from the Chart of Account segment is accessed automatically,

so you do not have to enter it again.

Fields in the Company Code Segment (P.19-7) (Field status group is required field True or

False ?)

(Also, it is necessary to remember which field is in the company code segment.)

Balance Sheet and P+L Statement Accounts

- In the chart of accounts-segment, it is necessary to indicate whether the account will be a

balance sheet or a profit+loss statement account.

- These two types of accounts are treated differently in the closing procedure.

- - For balance sheet accounts, the balance is carried forward to the same account.

- - For P+L statement accounts, the balance is carried forward to a retained earnings account

and the P+L statement account is set to zero.


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The Field Status (P.19-11)

- The fields Currency and Field status group are always required fields. Their status cannot be

changed.

Reconciliation accounts (P.19-13) (Reconciliation account can be defined for which account type?)

- You define a G/L account as a reconciliation account by entering the type of reconciliation

account that it is into the field Recon. Account for acct type

- - D for customers

- - K for vendors

Open Item Management (P.19-15) (G/L Accounts which are flagged for open item management

must always be activated at line item display True or False?)

- Accounts with open item management must have line item display activated.

Group Chart of Accounts (P.19-21)

- For internal purposes, reporting over several company codes may be desirable. This is no

problem as long as all company codes use the same chart of accounts. However, some

company codes may have to use special charts of accounts because of legal requirements. If

this is the case for internal reporting.

- - a group chart of accounts can be used. This chart has to contain all of the group accounts.

- -The group chart of accounts has to be assigned to each operational chart of accounts. If this

is done, the field group account number in the chart of account segments of the operational

chart of account become a required entry field.

- - In the chart of account-segment of every operational account, the group account number has

to be entered. Different accounts of one operational chart of accounts can point to the same

group account.

Bank Master Data (P.19-24)

- The house bank-Ids and the bank types can be used by the payment program to determine the

banks to be used.

Bank Accounts (P.19-26)

- Bank accounts that are managed by house banks have to be defined as well. The accounts can

be identified by an account-ID, which is unique per house bank. The bank account data contains

the number of the account at your bank, the account currency and the G/L account which

reflects the postings on your bank account in the general ledger.

- For every bank account, a G/L account must be created. This G/L account is assigned to the

bank account and vice versa. Both accounts have to have the same account currency.

Processing the Bank Statement (1): Bank and Payment Advices (P.22-6)


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- Definition of payment advices as part of statement entry, payment advices which have come into

Cash Management by way of mimo records, can be copied to the bank statement automatically.

This clears them.

Trading Partner Information: FI (P.24-7)

- Trading Partner in Master Record Customer / Vendor / GL Account

- Identifying the group-internal posting procedures between affiliated enterprises is an important

way of preparing data in individual financial statements. SAP stores the Sender-Receiver

relationship at the document level in FI. The balances are handled in consolidation with the

additional account assignment trading partner.

Consolidation With Different Releases (P.24-10)

- If the transaction applications and the consolidation system are all in the same client of the same

system, data can be transferred to the Consolidation system online (in realtime)

- It is also possible to transfer data from SAP systems by means of periodic extracts and rollups.

- Data from non-SAP systems can be imported using special data entry forms, flexible uploads,

and MS Access.

Part II

Pages of the Customer/Vendor Account (P.2-6)

- Line item display and open item management are always preset to on for every

customer/vendor account.

- New customer and vendor master records can also be created with reference to an existing

master record. Only non-customer/vendor specific data is copied from the reference account

into the new account, i.e. no address information, etc.

AP/AR Number Ranges (P.2-8)

- Number ranges are not allowed to overlap.

- For each number range you can se whether the numbering will be internally or externally

assigned.

- Each number range can be assigned to one or more account groups.

Regular Versus One-Time Accounts (P.2-9) (Specific data such as address of one-time customer

are maintained when posting document True or False?)

- For all customer or vendors with whom you rarely do business, a special customer and a special

vendor master record should be created. Those master records are for One-time accounts. In


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contrast to other master records, no data specific to a single customer/vendor is stored in the

one-time master record, since this account is used for more than one customer/vendor.

Therefore, the customer-specific fields should be suppressed.

- The customer/vendor specific data for one time customers/vendors are entered into the

document at the time of posting.

Control of Field Status (3) (P.2-10)

- The layout of customer/vendor master data screens can be affected by several factors:

- - Account group control

- - Transaction dependent control: If desired, the field status can also depend on the master data

transaction Create, Change, and Display

- - Company code dependent control

- Field status definitions of account groups, the transaction, and company code are combined

and the one which has highest priority is used.

Clearing Customer/Vendor (P.2-12) (If a customer is also a vendor, or vice versa, the payment

program can clear open items against each other True or False?)

- If a customer is also a vendor, or vice versa, the payment and the dunning program can clear

open items against each other.

- To use this clearing, the following steps must be taken: (Which ways make the open items of

customer who is also vendor and vice versa can be clear each other?)

- - The vendor account number must be entered in to the customer account and the customer

account number must be entered into the vendor account.

- - Each company code can decide separately whether it wants to clear a customer with a

vendor. If clearing is to be used, the field Clrg with vend. In the customer account must be

marked and vice versa.

Goods Receipt (P.4-17)

- The goods receiving point can check whether the delivery is the same as the purchase order

data that is, whether the goods that were ordered have been delivered.

Movement Type: Example (P.4-19)

- The movement type is a three-digit key used to differentiate between goods movements in the

R/3. Examples of these goods movements are goods receipts, goods issues or transaction

posting.


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Automatic Payments: Objectives (In order to understand this topic

clearly, you need to practice by running payment program. Only reading

documents do not cover all of details which may included in the

examination test. Maybe you can remember the details but absolutely you

cannot answer some difficult applied questions.)The Payment Process (P.5-2)- The payment program has been developed for both national and international

payment transactions with vendors and customers, and handles both outgoing and

incoming payments.

(See the details page 5-1 to 5-41)

Special G/L Transactions: Content (2 Points) (Need to be able to define the differences between

special G/L transaction Types, for example, which types effect to G/L account balance after posting?

Special G/L Transaction Types (P.6-5)

- There are three types of special G/L transactions

- - Real Postings are part of the balance sheet. They are postings with a freely-definable

offsetting entry. Ex. Down payment Received.

- - Automatic offsetting entries are transactions that are always posted to the same offsetting

account. They are typically part of the balance sheet appendix. Ex. Posting a guarantee.

- - Noted items are postings that are not intended to be displayed in the general ledger but are

only to remind you of outstanding payments due or to be made. Ex. Down payment request.

(See other details on P.6-2 to 6-13)

The Complete Customer Account (P.7-3)

- The account number is assigned to the customer at the client level. This ensures that the

account number for a customer is the same for all company codes and sales areas.

Open Item Clearing: Objectives (Understand the posting with clearing and account clearing process)

(See details on page 8-4 to 8-5)

Sort Field also known as Allocation Field (P.8-7)

- The allocation field is populated automatically onto line items, during document entry, based on

the default sort indicator set in the master record.

Document Header: Bank Data (P.8-10)

- The bank may charge bank charges for their services which are automatically posted to a special

expense account.

Process Open Items (P.8-12)

- The document may be posted when amount entered is equal to assigned

Resetting Cleared Items (P.8-15)

- Users can cancel clearing transactions for individual documents. When the user reset cleared

items, the clearing data is removed from the line items.

Tolerance Groups (P.8-17)


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- In FI, tolerances are divided into two types: employee tolerance groups and customer/vendor

tolerance groups.

Partial and Residual Payments (P.8-21)

- Post the payment as a partial payment where all documents remain as open items on the

account.

- Post the payment difference as a residual item where only the new residual item is left on the

account, clearing the original document and the payment. Anew document number is created

reference in the original documents.

SAPscript: Benefits (P.9-9)

- Multilingual capability

- High performance when printing in large quantities

- Uniform corporate design in documents

- Word processing scalability

- R/3 transport and translation connections

- Platform independence

Forms (P.9-10)

- A form specifies the appearance and structure of a document.

- Every SAPscript document uses a form

Requesting Forms (P.9-14)

- Forms are client-dependent. This means that forms are only available in the client in which they

were created.

Decentralized Organization (P.13-8)

- The credit control area is an organizational unit that specifies and controls the credit limit for a

customer.

- Depending on your company requirements, receivables can be managed using a central or a

decentralized credit policy.

Reporting Tools (P14-4)

- R/3 give you two tools to use when executing reports: variants and area or reporting menus.

- Several report variants can be created for a single report so that different users can access the

same report with their own specific data selections.

- Area menus, formerly called report trees

Report Variants P.14-7)


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- To keep the selection criteria consistent each time a report is executed.

Report Tree: Characteristics (P.14-14)

- You can create access paths to required evaluations or drilldown lists within a tree structure.

Financial Statement Versions Overview (P.17-3)

- The R/3 System includes a standard balance sheet/profit and loss report. You can produce

different outputs from this report program by specifying different financial statement versions.

Drilldown Reporting (P.17-9)

- Characteristics and key figures form the basois of the drilldown report presentation.

Characteristics define how your data can be classified or provide a time reference. Key figures

include stored values/quantities and calculations based on these values/quantities.

Cost-Of-Sales Accounting and Functional areas (P.17-12)

- Functional areas are normally assigned automatically to a transaction via a substitution rule and

are derived from the controlling object to which the expense is posted.

Organizational Procedure for depreciation Posting (P.18-9)

- The calculation and planning of depreciation, interest and revaluation is controlled by keys in the

Asset Accounting system. They can also be entered manually using a special posting

transaction. In both cases, these planned values in Asset Accounting have to be periodically

posted to the corresponding expense and asset balance sheet accounts in the general ledger.

- This periodic posting takes place using a batch input session.

- New to R4.6, depreciation posting can now be executed directly, without the use of batch input

session and when entering parameters for the Depreciation Run, use the field Direct FI Posting.

Fiscal Year Change/Year-End closing (You must be able to identify the purpose for FY Change and

Year-End Closing procedures.

(See details on P.18-10)

Customizing: Balance Confirmations (P.18-21 to P.18-22)

- Step1, define form names for printing correspondence

- Step2, define sender details for correspondence form

- Step3, define reply address for balance confirmation

- Step4, specify selection criteria for balance confirmation

- Step5, prepare balance confirmations for customers and vendors

Allocation Costs to Financial Accounting/CO Objects (Identify which senders settle amounts to which

Receivers.)

(See details on P.19-5 to P.19-7)


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Reconciliation Ledger (P.19-8)

- The reconciliation ledger compares the CO view of data to the FI view and enables you to

automatically reconcile controlling with financial accounting.

Defining Posting Periods (P.20-4)

- The posting period for your company is defined by the fiscal year variant.

Posting Period Control (P.20-5)

- The posting period table is used to open and close posting periods. You can have as many or as

few posting periods open as you want.

(See other details on P.20-5)

Balance Carry-Forward (P.20-6)

(See details on P.20-6)

Schedule Manager: Monitor and Scheduling (P.20-9 to P.20-10)

(See details on P.20-9 to P.20-10)

Part IIIScheduling Data Transfer (P.2-6)

Programming the Output Program

1. Transfer and integration test

2. Transfer of master data (G/L Account since account No. which must be available are defined for the

customer and vendor accounts, assets and material master)

3. Posting closed in current system

4. Transfer of open items

5. Reconciliation of closing balnace sheet with opening balance

Chart of Account - Chart of Depreciation (P.7-6)

- Each business area is to be regarded as a financially separate unit for which an internal balance sheet an

profit and loss statement can be created.

- FI-AA works with the chart of accounts assigned to the copany code in FI.

- Each company code use on chart of account and chart of depreciation.

- All or several company codes can work with the same chart of account and the same chart of

depreciation.

Cost Accounting Assignment (P.7-9)

- In master record, you can assign an asset to the following controlling objects:

- - Cost center


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- - (Internal) order (real or statistical)

- - Activity type

- - Maintenance contract

These objects are assigned to controlling area which can include one more company codes.

- You can post depreciation from each depreciation area in cost accounting. The (cost-accounting)

depreciation can be passed on to

- - A cost center

- - A (real) order

- - A cost center and a statistical order

Client - Asset Class (P.7-10)

- Asset classes are created at client level. They are then assigned to at least one chart of depreciation, so

you can complete the asset class with default values for your depreciation areas.

Asset Class and Asset Master Record (P.7-12)

- The asset class is The main criteria for classifying assets. Every asset must be assigned toonly one asset

class.You can specify certain control parameters and default values for depreciation calculation and othe

master data in each asset class.

Define Posting to General Ledger (P.8-6)

- Specify how and iff the values from individual depreciation areas are to be posted to the general ledger.

Do not post any values for the area, post APC values online/periodically etc.

Functions of the Asset Class (P.8-7)

- The definitions of the asset class apply to all company codes in a client.

Generate Asset Classes from G/L Accounts (P.8-14) (Which step is included in the generating asset

classes?)

There are 5 steps;

1. Account Selection

2. Account Determination

3. Number Range Intervals4. Screen Layout of Asset Master Data

5. Asset Classes

Asset Explorer (P.9-9) (What's new dimension for displaying Asset information?)

Asset Acquisition => Changes to Master data

- The following information is automatically set in the asset master record at the time of the first acquisit

posting:

- - Capitalization date of the asset (derived from asset value date)

- - Date of initial acquisition on the asset master record (derived from asset value date)


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- - Acquisition year and acquisition period (derived from posting date)

- The system determines the start date for ordinary depreciation using the asset value date of the acquisiti

posting and the period control method and writes this date to the depreciation areas in the asset master re

Current-Value Depreciation (P.9-24)

- In addition to the automatic calculation of depreciation using depreciation keys, you can also plan man

depreciation for individual assets in the FI-AA component.

- After you have manually planned depreciation, the system does not yet create an FI document. This doc

is not generated until the depreciation posting program is run.

Replacement Values: Index (P.10-13)

- If revaluation (Indexing) is planned for depreciation area, you can specify an index series for calculatin

replacement value. You enter the index series in the asset or in the asset class.

Fiscal Year Change and Year-End Closing (P.10-19,10-20,10-21)

- The fiscal year change program opens new annual value fields for each asset.

- Year-end closing closes the fiscal year in asset accounting. The year is then blocked for postings and th

recalculation of depreciation.

Simulation Versions (P.11-9)

- Simulation versions allow you to simulate a change in depreciation method for asset value/depreciation

reports.

Legacy Data Transfer: Transfer

Legacy Data Transfer: Transfer Date (P.12-6)

- You can transfer legacy data from a legacy system from any date in the past. You

cannot create any legacy data in the R/3 System before the transfer date.

Transferring Legacy Data at Fiscal Year End (P.12-7)

- If the transfer date is the end of the last closed fiscal year, you transfer only the

master data, the APC and the accumulated depreciation as they stood at the end of

the last closed fiscal year.

Legacy Data Transfer During Fiscal Year (P.12-8)

- When the transfer date is after the end of the last closed fiscal year, this is known

as transfer during the fiscal year. In this case you transfer the general master dataand the accumulated values at the start of the fiscal year. You also have to transfer

the transactions and depreciation posted during the current year.

Part IVInternal Orders (P.2-9)

- An Internal Order is an extremely flexible CO tool that can be used for a wide

variety of purposes to track costs and, in some cases revenues, within a controlling

area. Internal orders provide capabilities for planning, monitoring, and allocation

of costs.

- (What are the categories of internal order grouped for specific purpose?) Internal

orders may be used for a variety of purposes, there are 4 general categories;

- - Overhead orders


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- - Investment orders

- - Accrual orders

- - Orders with revenue

Typical Question in Profitability Analysis (P.2-12)

- CO-PA enables yo to analyze profits and contribution margins for market

segments of your company.Organization Units (P.2-16)

- The controlling area is the fundamental org. unit in controlling. Cost allocations

can only be performed within a controlling area. Several compnay codes may be

assigned to one controlling area, which gives the ability to perform cross-company

code controlling.

- The controlling area and its assigned company codes must always use the same

operating chart of accounts and must have the same fiscal year.

Multiple Assignment (P.2-17)

- Controlling area and company codes may have different currencies.

-You may utilize three currencies in CO:- - CO area currency

- - Company code currency OR object currency

- - Transaction currency

- Multiple company codes from different countries can still be linked to a single

controlling area. All companies within the controlling area have to use the same

operating accounts.

The Chart of Accounts (P.3-5)

- From the cost controlling viewpoint, a circular system exists because the expense

and revenue accounts in FI correspond to primary cost and revenue elements in

CO.

- In addition, it is only in CO that you can create secondary cost elements. Theseare used to record internal value flows like activity allocations, assessments and

settlements.

Document Number Assignment (P.4-5)

- You need to define number intervals for all business transactions that generate CO

documents.

Direct Activity Allocation (P.4-14)

- Direct Activity allocation enables business services provided to be measured,

entered, and allocated.

- You need to created the corresponding tracing factors in the R/3 system. These

are known as activity types in cost center accounting.- If you want to enter a direct activity allocation, enter the cost center that provides

the activity (sender cost center), the object that receives the activity (receiver), the

type (activity type) and the quantity of the activity provided.

- Direct activity allocation is recorded by line items on the sender side and receiver

side.

Entering Statistical Key Figures (P.5-4)

- You can enter statistical key figures as a tracing factor for periodic allocations, or

for creating key figures in reporting.

Assessment (P.5-7)

- Assessment was created to transfer primary and secondary costs from a sender

cost center to receiving controlling objects.


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- During assessment, the original cost elements are summarized into assessment

cost elements (Secondary cost elements category)

Overview: Periodic Reposting, Distribution, and Assessment (Whats the different between

distribution and assessment) (P.5-9)

-You can only use periodic reposting and distribution for primary cost elements.The costs are transferred to the receivers using the original cost element, so they

are transferred to the primary cost elements of the receiver. Secondary cost

elements remain on the sender.

- The assessment allocates primary as well as secondary costs. The information on

the original primary cost elements for the sender is lost because the costs are

allocated using an assessment cost element.

Reconciliation Ledger (P.5-12)

- In the reconciliation ledger, CO data is totaled and valuated. The reconciliation

ledger shows you the data in all CO application for a cost element, as well as

totals for company codes, business areas, object types, and object classes and soon.

- One purpose of the reconciliation ledger is to create reconciliation postings.

- - External postings to FI that are relevant to cost are automatically transferred to

the corresponding CO application component. The CO totals are updated for the

reconciliation ledger for these postings.

- - If amounts in CO are posted across company code, functional area, or business

area, then this information needs to be transferred back to FI. This information is

not automatically transferred to FI. The CO totals in the reconciliation ledger are

updated however.

- - You can use the reconciliation ledger to create a posting for reconciling FI andCO postings.

Reconciliation Reports (P.5-13)

- The R/3 contains special cost element reports for evaluating the reconciliation

ledger.

Statistical Orders (P.8-8)

- You use statistical orders to evaluate costs that cannot be itemized in detail in Cost

element account or Cost Center Accounting.

- You can neither settle statistical orders nor apply overhead to them.

Flows of Actual Values in Profit Center Accounting (P.12-2)

- Profit Center Accounting (EC-PCA) is a statistical accounting component. This

means that it takes transaction data posted in other components and represents it froma profit-center-oriented point of view. The postings in EC-PCA are statistical postings,

since the profit center is not itself an account assignment object in controlling.

Objects in Profitability Management (P.12-3)

- Profit centers are areas of responsibility within a company for revenues and

expenses.

Section: Special Purpose Ledger (5 points)Standard Ledgers and Special Purpose Ledgers (P.15-4)

- Ledgers are divided up into two groups:

- - Standard ledgers- - Special purpose ledgers


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- Standard ledgers are configured and delivered by SAP. The data model as well

as precisely defined functionality for specific business requirements are available

- Special purpose ledgers are user-defined ledgers that can be maintained in the FI-

SL application using any account assignments as general ledgers or subledgers.

SAP Structures and Customer-Defined Structures (P.15-5)

- Even though the standard delivered SAP table structures are fixed, you can createyour own table structures in FI-SL to contain flexible combinations of

characteristics.

The Coding Block (P.16-5)

- The account assignment block, also called the coding block, is a standard

component delivered with the SAP System. The user does not usually come into

direct contact with the coding block.

- The transactions and components within the SAP System depend on the coding

block. The coding block defines all fields used in a transaction or function.

Additional Fields (P.16-6)

-In the standard SAP System, there are many predefined fields that can be used forvarious functions. In cases in which a new field (characteristic) is required, the

user can add this field to the coding block.

Key Figures (P.16-10)

- For the combination of characteristics selected, the FI-SL system stores the

balances in the following key figures:

- - Transaction Currency; the currency of the document.

- - A 2nd 3rd Currency depending

- - Quantity and additional quantity

Interface Postings to FI-SL (P.18-7)

-Data that is transferred to FI-SL from other SAP applications, from externalsystems or from FI-SL adjustment postings, is updated as summary records (with

line items, if required) in user-defined TABLES.

- This data is stored in local LEDGERS (for company codes) and in global

LEDGERS (for global companies)

- You can assign your company codes or global companies to one or more

LEDGERS.

Adjustment Postings in FI-SL 9 (P.19-6)

- Most data enters the FI-SL through the integration interface.

- - You want to post a document in FI-SL only.

- - You want to enter a document directly in different FI-SL versions. The postings

made from the application modules FI, SD, and MM automatically receive FI-SL

version 1. If you enter documents directly in FI-SL, you can use other versions.

- - You want to manually enter the amounts for the additional currency (for

example, ledger currency). If an additional currency that is manually entered in

FI-SL is identical to the additional currency of the ledger to which the amount is

posted, the amount is posted directly. No automatic translation occurs in this case.

- - You want to post statistical quantities only.

Section: Report Painter (2-3 points)Library (P.23-7)

- A library combines reports that have similar contents.

- The library contains the characteristics, key figures, and predefined columns thatcan be used in your reports.


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- You create a report for a specific library, insert the report in a report group and

then add the report group to a reporting tree.

- Once the report group has been generated, it can be executed.

Formula (2) (P.23-17) (You must specify at least one formula for each report

True or False ?)

- You can use formulas in a report row or column. The row or column numbers areused as the operands in the formula.

Processing Report Groups (P.23-23)

- Your reports are included in a report group.

- A report group usually groups together several reports. The reports must all use

the same library.

- Multiple selection: In case you have used variables in your report definition, you

can output several reports by selecting a series of input data.

FI Academy Examination as at 1-June-2001 Suggestion

Class Attention

Try to clear your point day by day or week by week because there are too many topics in

academy class.

Examination Preparation Suggestion

There are 2 types of question :-

One correct answer

Multiple correct answer : means that at least two choices should be chose for this question.

Normally, there are questions of type 2 more than type 1 and no question about Country specific

Read the question and each choice very carefully especially the word must, only may make

you misunderstand.

Question mostly ask about widely concept, function or configuration that must do in real

implementation.

Question Structure


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Question# Number of Question % Topic

1-6 6 7.50 SAP Fundamental

7 1 1.25 IMG

8-18 11 13.75 Master Data

19-23 5 6.25 Vendor

24-27 4 5.00 Customer

28-35 8 10.00 Posting

36-38 3 3.75 Cost Center

39-41 3 3.75 Order

42-43 2 2.50 Schedule Manager

44-52 9 11.25 Asset Accounting

53-54 2 2.50 Bank Master

55-60 6 7.50 Auto Procedure

61-62 2 2.50 Cash Management

63-64 2 2.50 Production Start-up

65-67 3 3.75 Closing

68-72 5 6.25 Special Ledger

73-75 3 3.75 Integration

76-77 2 2.50 Report Painter

78-80 3 3.75 mySAP.com

Total 80 100.00

Example of Academy Examination Question

PART I

P.8-9 mySAP.com Workplace Benefits

What is the key benefits of mySAP.com Workplace?

Key Benefits

Access to all necessary internal and external services through one screen

Seamless integration in mySAP.com environment

Portal is tailored to the users role in the company

Single sign-on access all services

User friendly Web browser interface

Access via the Internet anytime, anywhere


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P.8-12 mySAP.com Marketplace Benefits

What is the key benefits of mySAP.com Marketplace?

Key Benefits

Personalized home page available for registered users

Streamlined business process flow with one-step business

Access to a broad scope of suppliers

Reduce costs of interaction with external partners

Content rich communities available for better decision making and to interact

with other business professionals

Direct access to value add Internet services

P.9-11 System Functions User Profile

What level we can set date display format?

We can set your own personal profile. You can choose

Defaults : Defaults include the date display format, the decimal notation format,

the default printer, the logon language, and so on

IMG = ?

SAP Reference IMG VS Enterprise IMG VS Project IMG VS View

(Rely on instructor review before test)

P.12-18 The Fiscal Year and P.14-13 Posting Periods

What is differentiate between Fiscal Year Variant and Posting Period Variant?

The fiscal year variant does not include the information as to whether a period is

open or closed. The fiscal year variant only defines the amount of periods and

their start and finish dates.

A period is opened by entering a range into the posting period variant which

encompasses this period.

P.13-6 Reconciliation Accounts

Reconciliation accounts connect subsidiary ledgers with the general ledger in real-time. This means that a posting to a subsidiary ledger also posts to the

corresponding reconciliation account in the general ledger at the same time

P.13-9 Controlling Area

One or more company codes can be assigned to a controlling area.

Translation Date = which Date?

You should remember which field included in Chart of Account segment or in Company Code

segment such as Group account number field

P.19-5 Fields in the Chart of Account Segment

The Chart of Account segment conType/Description


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Control in chart of accounts

Description in maintenance language (as short and as long text)

Consolidation data in chart of accounts

Key words in chart of accounts

P.19-7 Fields in the Company Code Segment

The Company Code segment consist of several groups of fields:

Control Data

Account control

Account management

Bank/interest

Control of document creation

Bank/financial details

P.19-10 The Account Groups for the G/L-Accounts

The account group controls

The number ranges of the accounts

The status of the fields in the company code segment of the master record

P.19-15 Open Item Management

Accounts with open item management must have line item display activated.

You should use open item management for :

Bank clearing accounts

Clearing accounts for goods receipt/invoice receipt, and

Salary clearing accounts

P.20-7 Check Deposit : Procedure

The system then automatically makes the postings to the bank clearing account and customer

account, along with the payment clearing. You have two options here:

Immediate posting

Create a batch input session, then run it.

P.23-5 Posting Details

The accounts are set with their account symbols.

PART II

P.2-7 AP/AR Account Groups

The account group controls:

The number ranges of the accounts,

The status of the fields in the master record,

If the account is a one time customer or vendor.

P.2-11 Compare Master Data

However, in some cases, MM/SD creates their segments of the master record and then FI

creates their segments of the master record. In this case, there is the risk of creating incomplete


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or duplicate master records. To find and correct these incomplete accounts, you can run report

Customer Master Data Comparison, or Vendor Master Data Comparison.

P.6-5 Special G/L Transaction Types

There are 3 ways that special G/L entries can be recorded in the system

Real Postings are part of the balance sheet. They are postings with a freely-definable

offsetting entry. Example: The posting of a down payment received.

Automatic offsetting entries are transactions that are always posted to the same offsetting

account. Example: Posting a guarantee.

Noted items are postings that are not intended to be displayed in the general ledger but are

only to remind you of outstanding payments due or to be made. Example: A down payment

request.

PART III

P.2-6 Scheduling Data Transfer

Programming the output program

Transfer and integration test

Transfer of master data

Posting closed in current system

Transfer of open items

Reconciliation of closing balance sheet with opening balance sheet

P.2-9 Setting the Productive Indicator

What effect occur after we check mark Productive for each Company Code?

P.8-14 Generate Asset Classes from G/L-Accounts

There are 5 steps in generate asset class from G/L Accounts:

Account Selection

Account Determination

Number Range Intervals

Screen Layout of Asset Master Data

Asset Classes

P.9-9 Asset Explorer

Whats new dimension for display Asset information?

P.9-10 Asset Acquisition => Changes to Master Data

The following information is automatically set in the asset master record at the time of the first

acquisition posting:

Capitalization date of the asset (derived from asset value date)

Date of initial acquisition on the asset master record (derived from asset value

date)

Acquisition year and acquisition period (derived from posting date)


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.2 Special Purpose ledgers : are user-defined ledgers that can be maintained in the FI-SL

application.

P.15-11 Derivation of Functional Areas

By breaking down costs into functional areas of , cost-of-sales accounting shows why costs

accrued in an enterprise and indicates the economic purpose of the expense.

Note : Please remember the questions and choices in the examination for our colleague who will get

test in next time. This will be very useful for preparation.

Review Questions for

TAFI40

Note:This is a list of possible review questions. We donot guarantee that the range of these questionsis sufficient preparation for the test. The listshould be seen as a pure discussion basis forthe review day.


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Have fun, and good luck!


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1. Introduction

1-1 What does integration mean?

1-2 Explain the structure of the client/server architecture.

1-3 What types of data are there in the SAP System?

1-4 What is OSS?

2. Tools for Project Implementation

2-1 What is the IMG?

2-2 What views of a company can an IMG have?

2-3 What does ASAP mean?

3. Organizational Structures

3-1 What is the function of the client in R/3?

3-2 What is the organizational structure concept? What are organizational

elements? Explain the organizational elements of External and InternalAccounting, Logistics, and HR.

3-3 How do you create a company code?

3-4 What is the variant principle, and how can it be used, for example, within

the framework of organizational structures?

3-5 What does the definition of the fiscal year consist of?

3-6 What is the posting period concept? What is the connection between

posting periods and the fiscal year?

3-7 What is the function of the chart of accounts in R/3?

What types of charts of accounts are there?

At what level is a chart of account defined?

What does the definition of a chart of accounts include?


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3-8 Explain the difference between a chart of accounts and a company code

segment.

3-9 What is the meaning of the term "field status"?

3-10 How and where can restrictions be set for accountants? What postinglimits can be set?

3-11 What currencies exist in R/3?


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4. Master Data

4-1 What are account groups? What can you control using an accountgroup?

4-2 How can you create master data?

4-3 What is the difference between a G/L account and a general ledgeraccount?

4-4 What should you be particularly aware of with bank master data?

4-5 What are reconciliation accounts?

4-6 What special feature do you need to consider for asset master data?

4-7 What differences are there for master data in Controlling?

5. Reports and Daily Tasks

5-1 What types of reports are there?

5-2 What options are there for executing reports?

5-3 What tools can be used for reporting?

5-4 What is a report variant?


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6. Posting and Posting Tips

6-1 What data do you need to post a document?

6-2 What are the four date fields in a document?

6-3 What options do you have for dealing with incoming payments if theamount that the customer pays does not agree exactly with the amount inthe invoice that was issued?

6-4 What two options do you have for determining the exchange rate whenyou are posting a document in foreign currency? In this context, what isthe difference between currencies that are participating in Europeanmonetary union, and those that are not?

6-5 What general help is there for posting?

a) When are account assignment models used? When are sampledocuments or recurring entries used? How do they affectaccruals/deferrals postings?b) What additional help are you aware of for posting?

6-6 What is the difference between a "held" and a "parked" document?

6-7 What does "account clearing" mean?

6-8 Describe the payment process for clearing items.

6-9 What are the Customizing prerequisites for document clearing?


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7. Document Control

7-1 What is the R/3 document principle?

7-2 What does the document header consist of?

7-3 What is the function of document types?

7-4 What are posting keys?

7-5 What is the significance of the field "Assignment"?

8. Posting Control

8-1 From what sources can default values for postings be taken?

8-2 Can documents be subsequently changed, that is, after they have beenposted?

8-3 Can documents be reversed? What does reversal mean in the SAPSystem? What should you take into account here? What two differentconcepts are there?

8-4 What are terms of payment and how can they be used?

8-5 How are tax schemes defined in R/3 (for example, input tax, tax on salesand purchases)?

8-6 What is the display variant function and what is it used for?

8-7 What types of special G/L transactions are there?

8-8 Which posting key is used for special G/L transactions?


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9. Automatic Procedures

9-1 Which procedures can be described as "automatic procedures"?

9-2 Name the individual steps in these procedures.

9-3 How can the information be passed on to the house bank?

9-4 How are the items selected in these procedures?

9-5 What options are there in the payment program for optimizing outgoingpayments?

9-6 What options can you set in the payment run for determining paymentmethods? Where do you make these selections?

9-7 How are dunning levels noted in an account?


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10. Cash Management

10-1 What is the process flow for check deposits?

10-2 How are bank accounts and bank clearing accounts used? Describe thetransaction for posting a check, and the subsequent update of a manualaccount statement.

10-3 What is the difference between the internal transaction and the postingrule?

10-4 How is a check posted?

10-5 How is a manual account statement updated?

10-6 Can users configure the entry of checks and the manual account

statement themselves?


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11. Closing Activities

11-1 What general activities have to be carried out for month-end closing in

Financial Accounting?

11-2 How is the SAP financial statement version set up? How many hierarchylevels are possible?

11-3 Explain organizational and technical closing.

For more questions, see 13 Asset Accounting, and 15 Individual AccountClosing.

12. Integration

12-1 How many plants can be assigned to how many company codes?

12-2 At what level does valuation take place?

12-3 What material master record views are there?

12-4 What is the central organizational unit for the procurement process?

12-5 What is the central organizational unit for the sales process?

12-6 What is the credit management process?

12-7 What options exist for invoice verification?What must you pay particular attention to?


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13. Asset Accounting

13-1 What is the asset company code?

13-2 What does the chart of depreciation consist of? What is the relationshipbetween the depreciation area and the chart of depreciation?

Do you have to define depreciation areas? How are postings to assetbalance sheet accounts updated in the general ledger?

13-3 Explain the importance of asset classes. What asset classes are there?

13-4 From an Asset Accounting point of view, what should you take intoaccount for field status control?

13-5 What are transaction types? What is the connection with transaction typegroups?

13-6 What types of depreciation does R/3 support?

13-7 How are depreciation keys defined?

13-8 Generally, how is depreciation posted in Asset Accounting? Whatrestrictions are there?

13-9 What steps do you have to take into account to ensure that integrationinto the general ledger for the depreciation posting run works?

13-10A fiscal year that has already been closed is, for some reason, opened for

posting again. How can you reblock the fiscal year for posting?

13-11Can you create an asset register from FI-AA? If so, how?

13-12What methods are there for transferring legacy data?


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14. Overhead Cost Controlling

14-1 Explain the difference between FI and Co from a business point of view.

14-2 Explain the terms controlling area and operating concern. What is thedifference between a company code and a controlling area? Whatassignments are possible? Explain the consequences.

14-3 Which currencies can you use in Controlling to carry out appropriatevaluations in the information system?

14-4 What master data is there in cost element accounting and cost centeraccounting? Explain the terms and the differences between them.

14-5 What is the connection between cost elements and G/L accounts?

14-6 What is the function of the cost element category?

14-7 Why do you have to create a cost center standard hierarchy?

14-8 What is a cost center group and what assignments are possible?

14-9 What is the function of cost center categories?

14-10What is an activity type? What is the connection between an activity typeand secondary cost elements? Explain the differences between directand indirect activity allocation?

14-11What is the prerequisite for an internal activity allocation? Explain the

different forms of entry/input.

14-12How do you define statistical key figures?

14-13What transaction-referenced postings can you name? Explain them.

14-14Do FI documents have the same document numbers as CO documents?

14-15What is the difference between a CO posting and an FI posting? Whattypes of posting are there in CO?

14-16What is "commitments management" in CO, and where is it used?

14-17Explain the term "direct activity allocation". What is the connectionbetween this and the activity types? What do you have to take intoaccount when entering a direct activity allocation?

14-18What is the importance of CO for month-end closing? Discuss this withregard to options in Financial Accounting.

14-19Explain the differences, and in particular their consequences, betweenperiodic transfer postings, distribution, and assessment?

14-20What rules have to be considered for periodic transfer postings,distribution, and assessment?


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14-21Explain the terms "segment", and "cycle".

14-22Define the terms "period lock", and "reconciliation ledger".

14-23In which planning areas can you find cost center accounting?

Note: Depending on time and interest, you can discuss the individualplanning areas and planning options in more detail.


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15. Individual Account Closing

15-1 Explain the connection between fiscal year change and year-end closing.

15-2 Which types of physical inventory does R/3 support?

15-3 Explain the importance of the GR/IR clearing account.

15-4 For year-end closing, a group exchanges information about intercompanypayables and receivables. What procedures are offered in R/3 to helpyou with this?

15-5 How are current assets and liabilities valuated in R/3?

15-6 What valuation methods can be set in Customizing?


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15. Special Purpose Ledger

16-1 When would you consider using the special purpose ledger?

In what way is the FI-SL different from other SAP applications, and whatrole does it play in accounting?

16-2 What does a ledger consist of?

16-3 How are ledgers divided up? One of the groups can be divided into twofurther groups that refer to different organizational units. What is thisledger called and what is the organizational unit referred to?

16-4 What is a characteristic?

16-5 What is a coding block?

16-6 When and how can you change a coding block? What do you have totake into account when making changes?

16-7 How are the balances of the characteristic combinations selected storedin the FI-SL?

16-8 What table groups exist in FI-SL?

16-9 What do you have to be aware of when selecting the number ofcharacteristics for SL reporting?

16-10Which components can you specify for the installation of your tables?

16-11Explain standardizing entries and through-postings.

16-12What functions are available to you in SL customizing for analyzingpostings?

16-13Explain the terms "validation" and "substitution". How can you createvalidations and substitutions?

16-14Why do you need sets and variables in FI-SL?

16-15What is a set, and what types are there?

16-16What variable types are there and when are variables used?

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