Fiber Plant Construction British Columbia Dynamic RFQ Information Session
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Transcript of Fiber Plant Construction British Columbia Dynamic RFQ Information Session
Proprietary and Confidential to Rogers and Accenture 1
Fiber Plant Construction British Columbia Dynamic RFQ Information Session
Proprietary and Confidential to Rogers and Accenture 22
Agenda
Introduction
Scope
Timeline
Dynamic RFQ Training
Dynamic RFQ Event Rules
Q & A
Proprietary and Confidential to Rogers and Accenture 33
Introduction
Agenda Item Speaker Time
Introductions Emil Thorose 5 minutes
Scope Wil Donovan 5 minutes
Timeline Emil Thorose 5 minutes
Award Decisions Emil Thorose 5 minutes
Dynamic RFQ Training Cam Patterson 30 minutes
Dynamic RFQ Event Rules Cam Patterson 5 minutes
Q & ACam Patterson/ Emil Thorose
10 minutes
Proprietary and Confidential to Rogers and Accenture 44
Scope
British Columbia Regional Fiber Construction
− 2011 Forecast is at $16 M
− Suppliers will be charging task code rates for projects less than $30K
− This Dynamic RFQ is only for projects $30K and up:
Project TiersProjected
Spend# of Projects** Incremental Discount
$0K - $30K $ 0.39 M 34Projects executed with
Task Code rates$30K - $60K $ 1.97 M 43
$60K - $100K $ 2.71 M 37 $100K + $ 10.94M 46
$ 16.00 M 160* All the projects less than $30 k will be executed under agreed upon task code prices
Proprietary and Confidential to Rogers and Accenture 55
A quick overview of the Scope of our Fiber Construction Projects
Fiber Construction Projects consist of construction only (permits, route selection, design, engineering are excluded in scope)
− Our project volumes have increased by 6 times compared to last year
− These projects, on an average, equal 2kms and are located in Vancouver, North Van, Richmond, Burnaby, Surrey and surrounding areas
− Types of projects include Access, Backbone, NNI, Business or Commercial fiber builds
• 60% aerial (overlash or new strand) and 40% buried
• Some require Civil builds and others leverage 3rd Party support structures
− All 2011 projects are expected to be completed in 2011
− 50% of the projects complete within 2 months of the year i.e. June/July or Sept/Oct and the remainder throughout the year
Proprietary and Confidential to Rogers and Accenture 66
Timeline
1. Online Bidding Event Training – May 4th, 2011 (3pm EDT)
2. Pre-bidding Begins – May 4th, 2011 (4pm EDT)
3. Pre-bidding closes – May 9th, 2011 (3pm EDT)
4. Online Bidding Event – May 10th, 2011 (3pm EDT) – British Columbia Region
Proprietary and Confidential to Rogers and Accenture 77
Award Decisions
In the BC area, we believe we can deliver our business needs over the next few years with 4 primes. In exchange for providing us with attractive discounts during this event, we are prepared to provide additional volumes to the top ranked vendors. Our goal is to use the following allocation model across our chosen primes in BC:
1st Place : 45% volume 2nd Place : 30% volume 3rd Place : 15% volume 4th Place : 10% volume ------ 100% ------ Caveats: Any new vendor will be brought in under pilot mode for the first 3 months, before being ramped up to the volume allocation committed.
Rogers Communication reserves the right to remove prime status from vendors under the following scenarios:
- Undue delays in project timelines- Work quality not meeting Rogers standards- Undue cost over runs- Excessive change order
Proprietary and Confidential to Rogers and Accenture 88
The Email Invitation
Invitation email includes: 1) Your user name or ID2) Hyperlink to access the
website for bidding (just click on it to proceed)
3) Help Desk phone #
Proprietary and Confidential to Rogers and Accenture 99
Login
1) Enter your user name2) Enter your password
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Creating a Password
Create a permanent password
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Accept Terms and Agreement
Ariba Terms & Conditions for use of the site must be
accepted
Proprietary and Confidential to Rogers and Accenture 1212
Create Personal Profile
Create your personal Profile
Proprietary and Confidential to Rogers and Accenture 1313
Open the Event
1) Find the online event in OPEN or PREVIEW status
2) Click to open
Proprietary and Confidential to Rogers and Accenture 1414
Review Prerequisites
1) Click to proceed with answering required Pre-Bid questions
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Submit All 3 Prerequisites
You must :1) Accept the agreement2) Agree to the process3) Download then upload
a revised Capability worksheet.
Proprietary and Confidential to Rogers and Accenture 1616
Accept Rogers Online NDA
Accept the online Rogers
NDA
Proprietary and Confidential to Rogers and Accenture 1717
Select Lots
Before entering your opening bids, please select the appropriate lot you will be bidding for
Proprietary and Confidential to Rogers and Accenture 1818
Phase 1 – Pre Bid : Enter Opening Bids (1 of 3) 1) Read each section of the event carefully
2) Enter your bids (discount percents) for the three highest $ groupings of projects
Proprietary and Confidential to Rogers and Accenture 1919
Phase 1 – Pre Bid : Enter Opening Bids (2 of 3) 1) Click the link to download a file
2) Click update file to upload into the tool
3) Help is on every page!
Proprietary and Confidential to Rogers and Accenture 2020
Phase 1 – Pre Bid : Enter Opening Bids (3 of 3) 1) Need to talk with Rogers? Compose a message online
2) Save every 10 minutes or when you set away
3) Submit when ready, you can do revision.
Proprietary and Confidential to Rogers and Accenture 2121
Revising your Pre-Bid
1) Your Pre-Bid has been submitted
2) Click Revise to make changes
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Login For Event Day
1) Enter your user name2) Enter your password
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Event Day Screen Layout
You must :1) Enter Discount %2) Update Total (optional)3) Submit Current Lot to
send bid to Rogers4) Click on All Content to
review other sections of this event.
Proprietary and Confidential to Rogers and Accenture 2424
Phase 2 – Online Event: Enter Bids (1 of 4) You must :1) Enter a Discount % in
Line 1 – 2 – 32) Click Update Totals to
see Extended Price3) Click Submit Current
Bid to send to Rogers (click OK if asked)
4) Review other parts of the event
Proprietary and Confidential to Rogers and Accenture 2525
Phase 2 – Online Event: Enter Bids (2 of 4)
You must :1) After you click Submit
Current Lot, you must SUBMIT for Rogers to receive the event
Proprietary and Confidential to Rogers and Accenture 2626
Phase 2 – Online Event: Enter Bids (3 of 4)
You must :1) After you click Submit
Current Lot, you must SUBMIT for Rogers to receive the event
Proprietary and Confidential to Rogers and Accenture 2727
Phase 2 – Online Event: Enter Bids (4 of 4)
If a bid is submitted within the last 3 minutes, the time will be extended an additional 3 minutes
Proprietary and Confidential to Rogers and Accenture 2828
Repeat Bid if Applicable
You can submit bids as many times as you want before the time runs out, and see how your rankings change
Proprietary and Confidential to Rogers and Accenture 2929
Bid Increment Error
To fix an increment error:1) Your new bid must be
at least 0.25% less than you previous bid on the overall spend
2) Actual increment changes with every bid
Proprietary and Confidential to Rogers and Accenture 3030
Alternate Bidding Submission: Increment Selected Items (1 of 3)
To fix an increment error:1) Your new bid must be
at least 0.25% less than you previous bid on the overall spend.
2) Actual increment changes with every bid
Proprietary and Confidential to Rogers and Accenture 3131
Alternate Bidding Submission: Increment Selected Items (2 of 3)
To Bid a % Increment:1) Mark the Lines you
want to bid2) Enter the Increment %
and click Apply3) Submit Current Lot
Proprietary and Confidential to Rogers and Accenture 3232
Alternate Bidding Submission: Increment Selected Items (3 of 3)
To Bid a % Increment:1) Click OK to actually
submit to Rogers
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Compose Message (1 of 2)
Need to communicate with Rogers? Click the Compose a Message button
Proprietary and Confidential to Rogers and Accenture 3434
Compose Message (2 of 2)
Type your message or attach a file, then click Send
Type your message here.
Proprietary and Confidential to Rogers and Accenture 3535
End of Bidding
The online event is complete:1) All participating suppliers
must send a screen- shot of this page to the Rogers contact to confirm final bids.
2) Rogers will contact selected suppliers to finalize Awards.
Proprietary and Confidential to Rogers and Accenture 3636
Review Period
The event will go into Review mode once bidding ends
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Contact Info
Problems?Call Rogers or Help Desk
Proprietary and Confidential to Rogers and Accenture 3838
Dynamic RFQ Execution Rules
Parameter Values Strategy and Potential Options
Dynamic RFQ Type Rank • Rank – Participants see their current rank
Duration30
minutes• Event will be executed for 30 minutes
Auto-Extension period 3 minutes
• Auto-extension period is set to allow that any additional movement is allowed to take place by extending Dynamic RFQ timing (prevents last second movement without other suppliers being able to react)
• This extends the overall Dynamic RFQ length each time each time a trigger occurs
Grace period for Auto-extension(Period in which extension are triggered)
3 minutes • For bids placed near the end of the Dynamic RFQ , the extension period will apply
Trigger for Auto-Extension Multiple• Any Bid within the grace period• Movement within top 4 participants
Bid increments amounts (or percentage)
0.25% • The minimum increment that is needed to be placed for successful increments