Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we...

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DBE Office Online Reporting System- DOORS

2009 National DBE Conference

Office of Civil Rights“We are who we serve”




What is DOORS?https://www.faa.gov/secure/doors/Logon.aspx

• DBE Office Online Reporting System (D.O.O.R.S.)

• Automated System for use by FAA and Airport Grant Recipients to submit DBE and ACDBE Accomplishments online.



DOORS

Data screens designed to accommodate Uniform Forms



DOORS - Help Desk at Contact us

•Alaska, Central and Northwest Regions: Christine Whitehead AK, CO, IA, ID, KS, MO, MT, NE, OR, UT, WA, WY, IA, KS, MO, NE425-227-2095, [email protected]

• Great Lakes Region: Nancy CibicIL, IN, MI, MN, ND,OH, SD, WI - 847-294-7182, [email protected]

• Southern Region: James BrameCT, ME, MA, NH, RI, VT DE, MD, NJ, NY, PA, VA, WV AL, FL, GA, KY, MS, NC, PR, SC, TN, VI 404-305-5256, [email protected]

• Southwest Region: Rosetta Francis-RobinsonAR, LA, NM, OK, TX - Rosetta Francis-Robinson, 817-222-5032, [email protected]

•Western Pacific Region: Patricia A WhiteAR, AZ, CA, GU, HI, MH, MP, NV - 310-725-3942, [email protected]



FAA CreatedFAA REPORT OF CERTIFIED DBE CONTRACTORS USED ON FAA-ASSISTED CONTRACTS

https://www.faa.gov/secure/doors/Logon.aspx Name of Airport: ______________________________________Name of Recipient: _____________________________________City/State: ______________________________________Goal Period Dates: ______________________________________Preparer: _____________________________________ Telephone No: _____________________________________Date Prepared: _____________________________________ • DBE Firm: __________________________________________________• Address: __________________________________________________• City/State: __________________________________________________• Telephone No. _________________________________________________• Type of Work and NAICS: ______________________________________• Dollar Amount of Work: ______________________________________• AIP Grant #/s ____________________________________________ • Disadvantaged Group:Black American _________ Hispanic American ___________Native American _________Subcont. Asian American _________Asian Pacific American ___________Non-minority Women ____________ Other (not of any group listed here) ___________



• FAA conducted pilots of both Part 26 and 23 to test, correct and update any ineffectiveness or inefficiencies found.– 2004 - completed a successful pilot of Part 26 with

103 airport recipients from three (3) regions.– 2007 - completed a successful pilot of Part 23 with

58 primary airport recipients across the U.S.

DOORS Pilot



Airport User Accounts

– Currently 1301 airport users (March 2009)• 202 users end of 2004



DOORS – Benefits for Recipients• Includes basic instructions on all menus• Reduces report errors - allows automatic calculations of data• Provides history record of accomplishments

- Helpful for goal setting Step 2 adjustment- Part 26 data 2004-2008- Part 23 data 2005-2008

• Provides access to a selected DBE contractor or ACDBE concessions firm participation listing for the entire U.S.

• Provides link to DOT’s DBE website• Eliminates the need for submission of paper copy forms to

FAA



DOORS – Benefits for FAA

– Same benefits as for recipients plus:– Simplifies DBE and ACDBE data aggregation, allows

report generation and simplifies trend analyses.• Provides an easier, more efficient method of recording

DBE and ACDBE data for all FAA regions.• Provides national compilation reports.• Provides unique data reports.• Quick and easy report retrieval to respond to OST/DOT.



Availability-Time frames-Deadlines

• Cutoff date for entering data for the current year is June 1st

• Part 26 reports due December 1 (FAA)• Part 23 reports due March 1 (FAA)



Tips & Information

• Before logging in, we recommend re-booting your computer and/or clearing your internet cache (clears and resets your internet connections)• Go to Tools – Internet Options – Click: Delete Cookies

– Delete Files and Clear History



New User Accounts• Your request for a new user account must be

approved by your Regional FAA Program Manager– Also, if you add recipients to our account

• You will receive an email message when your account is approved.

• Once it is approved you can begin entering data in DOORS.



Airport Recipient not listed ?

• If an airport recipient is not listed, please contact your FAA DBE Program Manager.



Passwords• Passwords must be reset every 90 days.• Please keep your current password available

for the next time you logon to DOORS• Once you logon, if it’s past 90 days,

DOORS will prompt you to reset your password– If you are not able to reset your password,

contact your regional FAA DBE program specialist.



DOORS – User Accounts

• A recipient and a consultant can both have their own individual user account for the same recipient.

• A consultant can have one user account for several recipients.



Main Logon screenhttps://www.faa.gov/secure/doors/Logon.aspx



Manage Accounts



Manage Accounts

• To make changes to your User Account select My Account

• Make the required changes and click save changes



Manage Accounts• The Recipient Information Account is for purposes of

DOORS automation– contains specific information about the Grant Recipient

such as name, address, phone number, e-mail address, etc.• You can make changes to the recipient information

account if you are authorized to do so.– Select: Recipient Information Account. Make the required

changes and Select: Save Changes. • However, you are not required to keep the recipient

information account updated.



DOORS - Help Desk at Contact us



•FAA-Assisted Contracts (Part 26) - DBE Awards - DBE Contractors•Airport Concessions (Part 23) - ACDBE Participation - ACDBEs•Accounts (User Accounts) - Manage Accounts•Forms & Instructions•OSDBU Website•Logout

Main Menu



Part 26 DBE Awards Uniform Form Menus Menus: Add, Edit and Reports



Add screen Mirrors DBE Uniform Awards Form



Edit screen - Edits can be made to current reporting year’s records only - Contact your regional EPM to make changes to past year’s records



If data entered incorrectly-red lettering alert at top – page down to correct -



Confirmation NoticeView completed in Adobe or HTML format



Part 26 DBE Certified Contractors



Connects to NAICS website



Part 26 - DBE Generate Reports



Part 26 Past Awards Accomplishments - Recipient



Part 26 Past Awards – Summary (Spreadsheet format)



Part 26 DBE Certified Contractor Generate Reports

• Recipient - By FY • Recipient - All Years • State - By FY • Specialty Services - By State & FY



DBE Contractors for a Recipient by FY



DBE Contractors for a Recipient for All Years



DBE Contractors for any State by FY



DBE Contractors for a Specific Specialty Services By State & FY



Part 23 ACDBE Participation – Uniform Form Menus Add, Edit and Reports



Part 23 ACDBE Generate Reports



ACDBE - Past participation – Recipient



Past ACDBE Participation - Summary



Certified ACDBE Generate Reports

• Recipient - All Years • Recipients - By FY • Concession Type - All Years • National or State - By FY



Certified ACDBE Report for a Recipient for All Years Or Recipient by FY



Certified ACDBE list By Type of Concession - All Years - Select Type from pull down menu



Certified ACDBE List - National or State by FY



FY-06 National ACDBE listing



Difference in Menus Recipient - FAA



FAA and Recipient Menus Different Part 26 DBE Awards

FAA ------------------------------------ Recipient



FAA & Recipient Menu DifferencesPart 23 ACDBE Uniform Form

FAA ----------------------------------------Recipient



FAA Users Have Access to Recipient User Accounts



FAA Menu - Recipient Users MenuShows who entered data for the current FY



DOORS - What’s next ?• DOT currently reviewing DOORS to investigate

integrating with other modes and systems– Creating new application to include all DBE modes,

FAA, FHWA and FTA and their recipients– Considering adding a goal setting program– Looking into creating a Uniform System of tracking

prime and sub data for Grant Recipients and integrating with DOORS

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we...

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