Federal Acquisition Service

U.S. General Services Administration

Federal Acquisition Service

U.S. General Services Administration

International ShippingInternational Shipping

Steven Hartman, US Dept. of State & John Abood, US AID

Thursday, April 21, 2011

Steven Hartman, US Dept. of State & John Abood, US AID

Thursday, April 21, 2011

Despatch Locations

Despatch Offices Destinations Handled Cargo Handled

Transportation & Travel Management Global destinations Personal Effects:2121 Virginia Avenue N.W., HHESuite 5100 Export & Import UABWashington, D.C. 20037 POVTel: 800-424-2947 ConsumablesFax: 202-663-0981 DOD PEE-mail: TransportationQuery@state.gov DOD POVEdward J. Brennan, Jr., Director

U.S. Despatch Agency New York Europe, Middle East, Supplies 555 US Route 1 Africa, Central Asia Inbound UAB @ JFKIselin, NJ 08830-3179 (Baghdad & Kabul)Tel: 732-855-8880Fax: 732-855-8899E-mail: Despatch_Agency_New_York@state.gov Lewis H. Wolkofsky, Despatch Agent

U.S. Despatch Agency Baltimore Europe, Middle East, Supplies2200 Broening Hwy, Rm 125 Africa, Central Asia Personal EffectsBaltimore, Maryland 21224-6623 Import & Export Residential furnitureTel: 410-631-0045 Special project cargoFAX: 410-631-0058E-mail: Despatch_Agency_Baltimore@state.gov Sara K. McInnis, Despatch Agent

Despatch Offices and Services Provided

Despatch Offices Destinations Handled Cargo Handled

U.S. Despatch Agency Miami Latin America (except Supplies Miami Corporate Park Mexico), Caribbean, and Personal Effects7789 NW 48th St. CubaBuilding H, Suite 250Miami, Florida 33166 Tel: 305-640-4574FAX: 305-715-3502E-mail: Despatch_Agency_Miami@state.gov Elizabeth J. Pratt, Despatch Agent U.S. Despatch Agency Seattle East and South Asia, Supplies 2800 S. 192nd St., Suite 108 Pacific, Australia, New Personal EffectsSeattle, Washington 98188-5165 Zealand, plus Kathmandu Project cargoTel: 206-764-3805 and VladivostokFAX: 206-764-6660E-mail: Despatch_Agency_Seattle@state.gov Raymond F. Schoenberg, Despatch Agent U.S. Logistics Center Brownsville Mexico Supplies 225 South Vermillion Avenue Personal EffectsBrownsville, Texas 78521Tel: 956-982-3916Fax: 956-982-6932E-mail: DespatchAgencyUSLCBrownsville@state.gov Scott A. Tiedt, Despatch Agent  

Despatch Offices and Services Provided

Despatch Offices Destinations Handled Cargo Handled

European Logistical Support Office Africa, Near East, South Supplies ELSO, Atlantic House Central Asia, & Europe Personal Effects Noorderlaan 147 –bus 10A Storage: POV

2030 Antwerp, Belgium Stock Program for Tel: +32 3 540 2011 Furniture, appliances, FAX: +32 3 540 2040 generator sets, ‘green’ E-mail: Despatch_Agency_ELSO@state.gov vehicles, GSA officeTimothy P. Farrell, Director Supplies, Consumables

Despatch Offices and Services Provided

U.S. Agency forInternational Development

• Foreign Aid in the National Interest: Department of State, USAID, Department of Defense

• Partners: Local institutions and organizations, contractors, grantees, PIOs

• History: Marshall Plan, Truman “Point Four,” FAA of 1961

• Budget: $20 Billion (Program Funding)• USAID Supports: Economic Growth, Agriculture,

Trade, Global Health, Democracy, Conflict Prevention, Humanitarian Assistance

• See the latest at www.usaid.gov

Transportation Overview

• Partner Logistics: Contractors and Grantees• Washington Direct Logistics: Food for Peace and OFDA• Mission EXO Logistics: Household Effects and Vehicles• Supply Chain Management:

– Determine the Requirement– Purchase Goods and Services– Manage Contracts– Transport the Assets– Document Control & Ownership– Move Assets (where needed)

– Interdependence of Functions

Transportation Overview

Food Aid Programs

USDA, USAID, PIOs, PVOs, IFBs/RFPs, Vendors, Rail, Truck, Ports, Carriers, Consignees, Warehouse, Distribution

Managers:

Policy, Program, Commodity, Contract, Legal, Transport, Logistics, Financial, Security, Distribution

Coordination of Responsibilities and Contract Performance Requirements and Terms

Disaster Assistance Programs

Embassies, DARTs, RMTs, PIOs, PVOs, IFBs/RFPs, Vendors, Trucks, Airports, Carriers, Consignees, Warehouse, Distribution

Interdependence

IFBs and RFPs for Commodities and Transportation Services (FAR Policies)

Lowest Landed Cost – Commodity and Freight (Commodity Consolidations)

U.S.-Flag Cargo Preference – 50 / 75 and 100 percent

Commodity Vendors – FAS Vessel (Shipping Delivery Points)

PIOs and PVOs – Port to Port or Through Bills of Lading (Destinations)

Carriers – Private Sector Contracts and Direct Government Contracts (Fixed Price)

Local Trucking – PIO and PVO Arranged, or under Through Bills of Lading

Warehouse and Distribution Systems

**Transportation Terms / Possession Transfers / Title Transfers / Tracking

Food for Peace

Foreign Disaster Assistance

IFBs and RFPs for Commodities and Transportation Services

Federal Acquisition Regulations and Urgent Requirements (Commercial Services)

FAR and Market Surveys (Responsibility Determinations)

Commodity (Price) Transport Services (Best Value) (Full Aircraft Loads)

Preferences: U.S.-Flag Vessels and Fly America Act

Commodity Vendors – Typically F.o.b. Origin (Shipping Delivery Points)

USG Requirement – Airport to Airport / Door to Door (Destination Delivery Terms)

Transportation Service Providers - Carriers – Direct Government Contracts (Fixed Price)

Customs Clearance Decisions and Terms (Destination Delivery Terms)

Warehouse and Distribution Systems

**Transportation Terms / Possession Transfers / Title Transfers / Tracking and Control

Typical OFDA Timeline

TransportRFP Issued at1500 Hours on

Tuesday

ProposalsReceived at

1100 Hours onWednesday

ContractAward at

1300 Hours onWednesday

CommodityPick-up at

0800 Hours onThursday

Intermodal Charter Air Transport Service (747, A320, IL-76)

Origin Point – Warehouse Door (Dubai)

Destination Point – Warehouse Door (Pakistan)

Charter Flight to Arrive Friday 0800 (local) in Pakistan

Transportation Terms

FAR Terms:

Contracts for Trans. & Related Services

Transportation in Supply Contracts

*Air Transport by U.S.-Flag

*Ocean Transport by U.S.-Flag

47.2

47.3

47.4

47.5

NOTE:

FF, storage, stevedores. Note subparts (b) and (c)*(b) Except Air and Ocean; (c) With Modifications

Delivery Terms and Conditions

Guideline Rules: Comp. Gen. Decision B-138942Dated 3/31/81. FAR 52.247-63

Vessel, not operator. 50 / 75 / 100 percent requirement

Contact Information

John Abood

Team Leader / Contracting Officer

Phone: 202-567-4641

Email: JAbood@usaid.gov