Federal Acquisition Service U.S. General Services Administration Debbie Laffoon Beth Schneider...

Federal Acquisition Service

U.S. General Services Administration

Debbie LaffoonBeth SchneiderHeartland Region Property Division2011

Debbie LaffoonBeth SchneiderHeartland Region Property Division2011

Federal Personal Property Disposal: A Green Government Program

Federal Personal Property Disposal: A Green Government Program


re cy cle⋅ ⋅ [ree-sahy-kuh l] verb, -cled, -cling, noun

–verb (used with object) 1.to treat or process (used or waste materials) so as to make suitable for reuse: recycling paper to save trees. 2.to alter or adapt for new use without changing the essential form or nature of: The old factory is being recycled as a theater. 3.to use again in the original form or with minimal alteration: The governor recycled some speeches from his early days. 4.to cause to pass through a cycle again: to recycle laundry through a washing machine.

–verb (used without object) 5.to pass through a cycle again; repeat a process from the beginning.6.to undergo reuse or renewal; be subject to or suitable for further use, activity, etc.: The industry will recycle and become profitable once more.

–noun 7.the act or process of recycling. From Dictionary.com


• Keeps goods and materials out of the waste stream

• Advances source reduction

• Preserves the “embodied energy” that is used to manufacture an item

• Reduces the strain on valuable resources

• Creates less air and water pollution than making a new item or recycling

• Results in less hazardous waste

• Saves money in purchases and disposal costs

• Creates an affordable supply of goods that are often of good quality.

• Brings resources that organizations might otherwise be unable to acquire

Benefits of Reuse


»Utilization is Reuse……

»Donation is Reuse……

»Computers for Learning is Reuse…….

»Sales offers property for Reuse…..


Key Requirements – Federal Management Regulations

102-36.220 requires that… generally, all excess property is to be reported to GSA

102-36.35 requires that… “all executive agencies must, to the maximum extent practicable, fill requirements for personal property by using existing agency property or by obtaining excess property from other Federal agencies in lieu of new procurements”


Agency: Internal Screening/Redistribution

Agency property responsibilities• Property custodians• National Utilization Officer’s

Follow internal procedures first

Once internal procedures are complete, an agency can report property to GSA

GSA offers Agency Asset Management System to support internal screening/redistribution


Reporting Property

Notification to GSA of available excess property Report to GSAXcess®

• On-line• Batch• SF 120

Reference 41 CFR 102-36.210 through .240


Must All Excess Property Be Reported to GSA?

Yes, except• Direct Transfer Property (Courtesy copy should be sent to GSA.)

• Abandonment/Destruction Property

• Nonappropriated Fund Property

• Foreign Excess Property

• Scrap (except aircraft)

• Perishables

Reference 41 CFR 102-36.220


Must All Excess Property Be Reported to GSA?

Yes, except (cont.)• Trading Stamps and Bonus Goods

• Hazardous Waste

• Controlled Substances

• Nuclear Regulatory Commission – controlled material

• Property Dangerous to Public Health and Safety

• Classified or Property Sensitive for Reasons of National Security



What are the Condition Codes for Disposal?Disposal Condition

CodeDefinition

1 New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs.

4 Usable. Property which shows some wear, but can be used without significant repair.

7 Repairable. Property which is unusable in its current condition but can be economically repaired.

X Salvage. Property which has value in excess of its basic material content, but repair or rehab is impractical and/or uneconomical.

S Scrap. Property which has no value except for its basic material content.


Can I Get Excess Government Equipment?


Excess: Screening & Federal Transfers Property in GSAXcess® is available for screening by and

transfer to: • Federal agencies

– Their contractors, cooperatives and grantees• Senate and House of Representatives• DC Government• Mixed-ownership Government corporations

Agency property personnel must have access to GSAXcess®• Via NUO or APO



Excess: Screening & Federal Transfers

Search available property• On-line• Physical screening

“Screening” period is 14 calendar days for furniture and 21 calendar days for most everything else.

Submit request via GSAXcess®



Golden Rules of Acquiring Excess Property…

There must be an authorized need for the property

You must not acquire excess personal property with the intent to sell or trade for other assets


Federal Surplus Property Donation Program

At the completion of screening for Federal use, property not transferred is declared surplus

Donation program extends useful life of property in which we, as taxpayers, have already expended funds to acquire

Property is donated from GSA through State Agencies for Surplus Property to participants


Federal Surplus Property Donation Program

Participants in the Surplus Donation Program include• State and local public agencies• Nonprofit educational and public health institutions• Nonprofit and public programs for the elderly• Educational activities of special interest to the

Department of Defense• Public airports

Reference 41 CFR 102-37


Computers for Learning Promote and process transfers of excess computers for

pre-K to grade 12 education

Authorities:• Executive Order 12999• Stevenson-Wydler Technology Innovation Act of 1980

(15 USC 3710i)

Eligible recipients are schools and non-profit educational activities

Outside “normal” disposal process and authorities


What if the Property is not Transferred or Donated????


Sales Property not donated becomes eligible for sales

Agencies must sell via an approved Sales Center or have waiver

GSA Auctions® Sales Center • Multiple sales methods/multiple commodities, nationwide

– Internet auctions via GSA Auctions®– Live auctions– Sealed bid sales

GSA sales provide national exposure, state-of-the-art elements, competitive bidding, and maximum returns

Reference 41 CFR 102-38


GSA Auctions® Sales Center

• Nationwide visibility of property to increase competitive sales

• Various sales methods suitable to an agency’s needs

• Specialized sales for unique items

• Sales professionals experienced in personal property

• Electronic payments and disbursements available

• Computer information systems geared for property disposal


And, What if You Can Not Transfer, Donate Nor Sell the Property?

You may Abandon/Destroy property that

has no commercial value or that the

estimated cost of care and handling

would exceed the expected proceeds

from its sale.



But Remember…

You must not A&D property in a manner that is dangerous

to public health or safety.

If an entity wants to buy the property, you must implement sales procedures.

GSA acquisition centers have contractors to assist agencies with compliant ultimate disposal, when that is the only remaining option for disposal


Property Disposal Summary There are four main phases of the Federal disposal process

• Internal • Excess• Surplus• Sales

There is specific terminology • Excess• Surplus• Report• Screen• Select

There are systems supporting the program• GSAXcess®• GSA Auctions®


GSA Property Management Mission Statement

To provide the services, expertise, and systems that will ensure the timely, effective, and efficient disposition of the Federal

government’s excess and surplus personal property assets, yielding the greatest return on investment to the taxpayer

Reuse offers the greatest return on investment to the taxpayer


»Utilization is Reuse……

»Donation is Reuse……

»Computers for Learning is Reuse…….

»Sales offers property for Reuse…..


Questions/ContactDebbie LaffoonArea Property Officer for NE, KS & IAHeartland RegionPersonal Property Management

[email protected]

mailto:[email protected]

Federal Acquisition Service U.S. General Services Administration Debbie Laffoon Beth Schneider...

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