February 6, 2013Robin Harrington, Specialist

Workforce and Economic Development DivisionCalifornia Community Colleges Chancellor’s Office

http://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs.aspx

CALIFORNIA COMMUNITY COLLEGESCHANCELLOR’S OFFICE

Sector Navigator RFABidder’s Conference

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 1

Bidder’s Workshop Overview

Format of Bidder’s Conference● Muting of Participants

● Overview of RFA Instructions, Terms & Conditions

● Questions & Answers

● Clarification Questions:Abigail Sifritasifrit@cccco.edu

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 2

B. Program Overview

Mission Statement for SB 1402 (Lieu) Economic and Workforce Development Program

Authorized an additional 5 years

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 3

Funding Package● Statewide Sector Consolidated Center grant – $172,500 ● Statewide Strategic Initiative Hubs – $50,000 ● Knowledge Communities & Advisory Committees – $150,000

RFA Identification: 13-151-001 Advanced Manufacturing Sector 13-151-002 Advanced Transportation & Renewables Sector 13-151-003 Energy (Efficiency) & Utilities Sector 13-151-004 Health Sector 13-151-005 Life Sciences/Biotech Sector 13-151-006 Information & Communication Technologies (ICT)/ Digital Media Sector 13-151-007 Global Trade & Logistics Sector 13-151-008 Agriculture, Water, & Environmental Technologies Sector 13-151-009 Retail/Hospitality/Tourism ‘Learn and Earn’ Sector 13-151-010 Small Business Sector

C. Categories for Which Funding is Available

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 4

● Only California Community College districts are eligible to apply.

● Only those applicants that have a Sector Navigator identified may apply.

● In order to be eligible for funding an application must meet a minimum score of75 points.

D. Eligibility

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 5

● Only those applicants that have the Sector Navigator identified may apply.

● The Chancellor’s Office reserves the right to review and approve the Sector Navigator selection within the application.

● At the discretion of the Chancellor’s Office, an interview may be required with the key talent prior to final selection.

● The Sector Navigator role is a key talent role for the system and is expected to be minimally 80% of a position. However, the RFA gives the flexibility to fund up to a 100%. For this reason no individual can hold more than one key talent role for the system.

● The Chancellor’s Office reserves the right to evaluate the Sector Navigator by using feedback from Quality of Service Measures using a CCCCO-provided evaluation instrument.

Sector Navigator (Key Talent)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 6

● July 1, 2013 to June 30, 2014 is the performance period of this grant.

● No extensions will be granted for this funding.

● Application may be renewed for an additional four years depending upon successful completion of required outcomes and availability of funding.

● Year One of the performance period will be considered a time for setting up accountability structures by the Chancellor’s Office and grantees.

● By the end of Year Two, for those grants renewed, the Chancellor’s Office reserves the right to offer for competitive bid those grantees at the bottom quartile (25%) of performers.

E. Performance Period

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 7

If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request. Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so.

Contact person for these Instructions and/or RFA Specification is:

Abigail Sifrit (916) 322-4285 asifrit@cccco.edu

F. RFA Clarification

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 8

● Follow the format and sequence instructions (in order to receive the highest possible score).

● To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied.

● The RFA Specification and Appendix B forms will be used as tools.

● Computer facsimiles of the forms in Appendix B may be used, but under no circumstance may the language on these forms be altered. Any application using altered language on the forms may be disqualified.

● Grant applications are scored based on a maximum of 100 points as indicated on the table to the right.

● A minimum averaged score of 75 points must be obtained within the reading process in order to be considered for funding.

G. Application Format & Instructions

Need 10

Response to Need 10

Annual Workplan 30

Application Budget Summary/Application Budget Detail

10

Project Management 20

Dissemination 5

Feasibility of the Project 15

Total Points 100

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 9

All narrative sections of the application must have 1” margins, single- or double-spaced, and 12 pt. Arial font. All narratives have a page limit.

● Face Sheet● Cover Letter● Contact Page● Application Abstract (One page)

● Table of Contents● Need (5 pages, 10 points)

● Response to Need (12 pages, 10 points)

G. Application Format & Instructions (Cont.)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 10

● Workplan (30 points)

► Objectives► Activities► Timelines► Responsible Persons► Performance Outcomes► Funding Source► Metric Number

G. Application Format & Instructions (Cont.)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 11

●Application Budget Summary/Application Budget Detail Sheet (10 points)

► Application Budget Detail Sheets► Application Budget Summary► Indirect Administrative Costs► Travel► Sector Navigator Fund Allocation

 

G. Application Format & Instructions (Cont.)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 12

● Project Management Plan (7 pages, 20 points)

● Dissemination (1 page, 5 points)

● Overall Feasibility of the Project (15 points)

● Application Procedures

G. Application Format & Instructions (Cont.)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 13

H. Rejection of Application● Application is not received by 5 p.m. on Monday, March 18, 2013 at sectornavigator@cccco.edu ● Application is sent to wrong e-mail address● Application is sent in multiple e-mails● Application has the wrong RFA Grant Number (anywhere in the application)● Application is missing any of the required components:

► Cover Letter► Contact Page► Application Abstract► Table of Contents► Need► Response to Need► Annual Workplan► Application Budget Summary► Application Budget Detail Sheets► Out-of-State Travel Request (if applicable)► Project Management► Dissemination

● Key Talent (Sector Navigator) has not been determined● Key Talent (Sector Navigator) does not meet 80% time requirement● Narratives exceed maximum page limit● Application Budget Detail or the Budget Summary Sheet exceed the total allocation● Dollar-for-dollar match is not met ($322, 500 minimum) if all funding is requested since the hub allocation

requires no match

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 14

I. Calendar of Key & Reporting Dates

Key Dates January 28, 2013 RFA Revision Released February 6, 2013 Sector Navigator Bidder’s Conference March 18, 2013 Deadline for Submitting Application April 2, 2013 Notification of Intent to Award April 17, 2013 Appeal Deadline July 1, 2013 Grant Commencement

Reporting DatesOctober 25, 2013 1st Quarter Year-to-Date Expenditure and Progress Report due January 25, 2014 2nd Quarter Year-to-Date Expenditure and Progress Report due April 25, 2014 3rd Quarter Year-to-Date Expenditure and Progress Report due

and Last day for workplan amendments June 30, 2014 Projects Completed July 25, 2014 4th Quarter Year-to-Date Expenditure and Progress Report due August 31, 2014 2013-2014 Final Performance Reports and Final Report of

Expenditures due

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 15

Request for Applications SpecificationRFA SpecificationRFA Title: Sector Navigator Package Grant Funding Source: SB 1402 – Economic and Workforce Development Program Funding Period: July 1, 2013 through June 30, 2014 Total Funds Available: $372,500 Statewide Sector Consolidated Center grant – $172,500 Statewide Strategic Initiative Hubs – $50,000 Knowledge Communities and Advisory Committees – $150,000Required Match: $322,500Number of Awards: 10 (one per industry sector)

● Background● Need● Response to Need● Objectives● Project Management Plan● Reporting Requirements

► Year-to-Date Expenditure and Progress Report► Accountability Reporting

● Reference Materials● Terms and Conditions

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 16

● Article I, Program-Specific Legal Terms and Conditions

► Cost and Payments

► Budget Changes

► Application Amendment Requests

► Reporting

● Article II, Standard Legal Terms and Conditions 

Appendix ALegal Terms and Conditions

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 17

● Application Checklist Sector Navigator Package

● Contact Page

● Annual Workplan

● Application Budget Summary

● Application Budget Detail Sheet

● Application Budget Detail Sheet - Match

● Application Budget Detail Sheet (Format Example)

Appendix BApplication Forms

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 18

● Determining Allowable Costs● Permissive Activities● Matching Costs● OMB Circular A-110● Consolidation of Regional Submission 

Appendix CGuidelines, Definitions and Allowable Expenditures

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 19

● Background● ARCDC 2.0 Framework● Measures

Appendix DCommon Metrics and Accountability Measures

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