February 2014

February 2014

Information session FWO

Dr. Olivier Boehme – Science Policy Advisor

Call 2013-2014Research GrantsResearch Projects

3

On the agenda1. Mission and key facts2. Selection procedure and how to apply3. Funding schemes of the FWO

• Research grants• Research projects

4. European funding schemes with participation of FWO• ERA-NET• Joint programming• Future & Emerging Technologies (FET)

5. Varia February 2014 Information session FWO

1. Mission and key facts

Information session FWO 5

1. Mission and key facts• Mission of the FWO

• Funds fundamental scientific research (“frontier research”)

• Bottom-up funding in all disciplines• Strong selection based on scientific excellence and

interuniversity competition (Flemish universities and, to a lesser extent, research performing organisations)

• Transparent and equal opportunities

February 2014


1. Mission and key facts• Universities (Leuven, Ghent, Antwerp, Brussels,

Hasselt)

• Main (Strategic) Research Centers

February 2014



• Label awarded in december 2010• Implementation of Charter & Code• Focus on transparent recruitment procedures and

family/gender-friendly measures

February 2014


1. Mission and key facts• Target groups of the FWO

• Young researchers• Postdoctoral researchers• Established researchers• Research teams• Top-researchers and high-potential researchers

• Equal opportunities: no discrimination with respect to nationality, gender, disciplines,…

flexible regulations to support and stimulate female researchers in their academic career

February 2014

http://www.google.be/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=VwbQCGNSxyEifM&tbnid=pcveZWzXzQvbcM:&ved=0CAUQjRw&url=http://www.aga-museum.nl/page/gustaf-dalen&ei=g3bWUrvFBKPR0QW_v4DACQ&bvm=bv.59378465,d.ZGU&psig=AFQjCNHYQA10zPvAUwQWWE8x-YgmDE3gWw&ust=1389873114195008


1. Mission and key facts• Funding schemes of the FWO

• Funding for individual researchers• Pre- and Postdoctoral Fellowships, bench fees and grants

• Funding for research teams• Research Projects, Big Science, Bilateral Agreements, …

• Supporting mobility, international contacts and collaborations• Travel grants, Visiting Postdoctoral Fellowships, Sabbatical leaves, Scientific

Research Communities, Organisation of conferences in Belgium, International Coordination Actions, Collaboration Agreements, …

• Attracting excellent researchers, active abroad, to Flanders• Odysseus , Pegasus

• Awarding scientific prizesFebruary 2014

http://www.google.be/url?sa=i&source=images&cd=&cad=rja&docid=Hjm2atDFFlJvxM&tbnid=Jsu4q8gzJ35wLM&ved=0CAgQjRw&url=http://nl.123rf.com/photo_1655854_zak-met-geld-dollar-valuta-gea-soleerd.html&ei=AwrUUr7WLMP1ygPJ-4GYCg&psig=AFQjCNEkrkYCRdaZ-pNwcRN3dFbaVQbAzQ&ust=1389714307770467


1. Mission and key factsBudget 2013: 224 million EUR, ca. 80% from Flemish Government

February 2014

2006 2007 2008 2009 2010 2011 2012 20130

50000

100000

150000

200000

250000

Evolutie inkomsten 2006-2013

Vlaamse OverheidFederale OverheidTotaal Toelagen



February 2014

42%

2%1%

53%

2%Mandaten

Wetenschappelijke contacten

Kredieten aan Navorsers

Onderzoeksprojecten

Administratief beheer

13%14%

15%

2%

30%

26%Biologische Wetenschappen

Cultuurwetenschappen

Gedrags- en Maatschappi-jwetenschappen

Interdisciplinair

Medische Wetenschappen

Wetenschap en Technologie

Allocation

Distribution over domains



Total 2013: 2859 researchers funded by FWOFebruary 2014

2006 2007 2008 2009 2010 2011 2012 20130

200

400

600

800

1000

1200

867

892

1100

AspirantenPostdoctorale on-derzoekersOnderzoekers op on-derzoeksprojecten


1. Mission and key facts• Gender balance

February 2014

2005 2006 2007 2008 2009 2010 2011 20120%

10%20%30%40%50%60%70%80%90%

100%Pre-docs

FemaleMale

2005 2006 2007 2008 2009 2010 2011 20120.00%

10.00%20.00%30.00%40.00%50.00%60.00%70.00%80.00%90.00%

100.00%Postdocs

FemaleMale

Strong increase in number of female researchers on pre-doctoral level: in 2010 53% of the research fellows in function were women.The amount of female researchers has also risen on postdoctoral level, yet, despite implementing family friendly regulations, the percentage of female researchers stays below 40%.


1. Mission and key facts• % foreign researchers

February 2014

2005 2006 2007 2008 2009 2010 20110.02.04.06.08.0

10.012.014.016.018.0

aspiranten postdoctorale mandaathouders

Continuous increase in number of foreign researchers in function:in 2010, ca. 12% of the researchers had a non-Belgian nationality.N.B.: this does not include researchers employed on FWO research projects



February 2014

2006 2007 2008 2009 2010 2011 2012 20130

5

10

15

20

25

30

35

40

23

25

15

AspirantenPostdoctorale on-derzoekersOnderzoeksprojecten

Target Success Rate: 33%


1. Mission and key facts• Events

February 2014

http://www.kennismakers.be/

http://www.facebook.com/?ref=logo

http://www.linkedin.com/groups?gid=2899423&trk=myg_ugrp_ovr

http://www.researchgate.net/group/Research_Foundation-Flanders_FWO/

http://twitter.com/

2. Selection procedure and how to apply


2. Selection procedure and how to apply

February 2014

Call

Submission/eligibility check

ExpertPanels(29+1)

CIS(Pegasus

)

Board of Trustees

External referees (online)

CIS(Pegasus

)

Board of Trustees

CIS(Pegasus)

Board of Trustees

1 February1 April

February/MarchApril/May

2x / year meeting in Brussel

25 June 201419 November 2014

Duration workflow fellowships: < 5 monthsDuration workflow projects: < 7 months


2. Selection procedure and how to apply• Online: FWO E-portal

February 2014

3. Funding schemes

of the FWO


3. Funding schemes of the FWO• Research grants• Research projects• Odysseus• ERA-NET• Joint Programming• Future & Emerging Technologies (FET)

February 2014


Research grants

Deadline: 1 April 2014 – 17.00h

In function: ≥ 1 January 2015

February 2014


Research grants• Personal research budget between € 2.500 and €

40.000• Grant for 1 year

• Krediet Fernand De Waele (Civil Construction/Cancer): € 6.200

• Krediet Rimaux-Bartiers (Incurable Disease): € 12.400

• Krediet Eugène Yourassowsky (Microbiology and Infections): € 15.000

February 2014


Research grants• Who can apply? (Always under the supervision of Flemish University)

• Appointed at an university• Appointed at a Flemish or a Federal institute for scientific

research (belonging to the Dutch-speaking community)• Appointed at an university college (hogeschool)• Independent postdoctoral researchers from the Flemish

Community under the direction and responsibility of a Flemish University

• Not exceeding the level of ‘hoofddocent’• Exception: mathematics, languages, humanities and social

sciencesFebruary 2014


Research grants• Selection

• Scientific output of the applicant • Scientific context of the research department• Research methodology• Originality and innovative nature of the project • Feasibility of the project • Purposefulness of the project • Necessity of the applied for budget

• Evaluation • Achieving goals set at the start of the project• Results and publications

February 2014


Research grants• Publications

• The classification in the publication list does not imply a qualitative ranking order.

• The Expert panel evaluates the quality of the publications.

• The FWO does not put forward qualitative or quantitative norms.

February 2014

http://bilder.tibs.at/pics_medium/19757.jpg


Research grants• What can be applied for?

• Consumables / equipment • Wages “job students” / interviewers• Wages for excavation or similar work

• What can’t be applied for?• Rent, heating, lighting and maintenance of the premises• Furniture• Compensation of scientific or technical staff (with

employment contract and subject to social security)

February 2014


Research projectsDeadline: 1 April 2014 – 17.00h

(each university: internal deadline)

In function: ≥ 1 January 2015(start can be postponed for ≤ 1 year)

February 2014


Research projects• Characteristics

• For each call, a researcher can act as a (co-)supervisor for max. 2 projects

• If the promotor is granted a project with funding, (s)he cannot apply as (co)promoter during the following call

• Funding for a limited period in principle 4 years (exceptionally extended (max. 2 years))

• Specific research objectives• Consumables, equipment and staff (scientific/technical)• Special attention for interuniversity and interdisciplinary projects• If possible, organized in function of preparing a PhD

February 2014


Research projects• Who can act as (co-)supervisor ((co-)promotor)?

1. a ZAP-member with an appointment of more than 10% at a Flemish university;

2. a ZAP-member with an appointment of 10% at a Flemish university, with a specific research mandate;

3. a ZAP-member with an appointment of 5% at a Flemish university AND at the same time appointed as (adjunct) head of the clinic of in a similar function at an Academic Hospital in Flanders;

4. Academic personel appointed at the Evangelische Protestantse Faculteit in Leuven or at the Faculteit voor Protestantse Godgeleerdheid in Brussels;

February 2014



5. A research director of FWO;6. A nominative beneficiant of an ERC Starting

Grant, an ERC Advanced Grant or an Odysseus II grant

All co-supervisors should be researchers of at least postdoctoral level; Co-supervisors should be appointed at a Flemish university or the Transnationale Universiteit Limburg, a Flemish research institution, a Flemish Academic hospital, or a Federal research institution.

February 2014



If multiple universities are involved in the project: for each university at least the promotor or 1 co-promotor needs to fulfill the conditions, mentioned in §1, sections 1°, 2° and 3°, and furthermore have an appointment for the duration of the whole research project.

If, at the moment of the application, the conditions for (co)promotership are not met, the applicant needs to prove that this will be the case at the start of the agreement (1/1/2015).

February 2014


Research projects

All researchers engaged for Research Project of FWO according principles Charter and Code

(Regulation Research Projects, art. 17)

February 2014

http://en.wikipedia.org/wiki/File:Albany_Dongan_Charter_partially_unfolded.png


Research projects• Selection criteria

• International scientific level of the research groups • Methodology • Originality and innovative nature of the project • Importance of the project • Purposefulness of the project • Feasibility of the project • Collaboration and coordination between research

departments • Necessity for the budgeted resource

February 2014

http://www.google.be/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=TbZA_xVu2vjD3M&tbnid=1BTCuc2M1toM-M:&ved=0CAUQjRw&url=http://www.vliz.be/cijfers_beleid/zeevisserij/photo_gallery.php?album=950&pic=17375&ei=hVPWUrTIB4bO0QX_n4CoDw&bvm=bv.59378465,d.ZGU&psig=AFQjCNFbfoZMZwY0N-Mldoama_3px1s-Tw&ust=1389864177101378


Research projects• External advice

• At least 2 external referees

February 2014


Research projects• Selection procedure referees

• Applicant suggests 10 potential referees

• APPLICANT IS RESPONSIBLE FOR ELIGIBILITY OF THE REFEREES. IN CASE OF ANY MISCONDUCT EACH APPLICATION WILL IMMEDIATELY BE INELIGIBLE

• FWO-administration selects at random referees till at least 2 reports are available

February 2014


Research projects• Not eligible as referee are:

• Members of the Board of FWO; • Members of an expert panel of FWO; • Those who are appointed at a Belgian university,

research institution or whatever other organization; • Those who are professionally appointed at an institution

where the applicant(s) after January 1st of the year n-3 (n=year of application) has/have been enrolled as a student or professionally has/have been appointed;

February 2014


Research projects• Not eligible as referees are

• Co-authors of the applicant(s) of a publication that has been submitted or published after January 1st of the year n-3 (n=year of application);

• Co-authorship is to be understood as follows– Co-authorship of a monography of which the applicant is co-author

as well– Co-authorship of an article or another type of contribution to a

collection of which the applicant is co-author as well– Editors are not regarded as co-authors, insofar as they have not also

acted as what is understood under ‘co-author’. Co-editors of the applicant are not accepted as external referee

February 2014


Research projects• Not eligible as referee are

• Partners of the applicant (s) in a research project that has been applied for or ongoing after January 1st of the year n-3 (n=year of application)

• Applicants are responsible for the eligibility of the proposed referees! If the proposed referees do not comply with the eligibility criteria, the application will be declared ineligible!

February 2014


Research projects• External referees

• When in doubt about the eligibility, the applicant can contact FWO before submitting the application through their e-portal account.

• The questions to the FWO before submission will be presented to the FWO referee commission of the appropriate scientific domain.

February 2014


Research projects• FWO Referee Commission

• 5 referee commissions, 1 for each domain (for applications submitted to the interdisciplinary panel, the referee commissions of the respective scientific domains will be consulted)

• Co-authorship in publications with ≥ 10 authors FWO administration will consult the referee commission

• Referee commission will decide on the alleged eligibility of the proposed referees

• When the referee commission decides negatively on the eligibility of a proposed referee in an application that has already been submitted, this application will be disqualified.

February 2014


Research projects• FWO Referee Commission

• Referee commission answers negatively to a question concerning eligibility of a proposed referee that reached the FWO before application: applicant will be asked to propose a new referee that meets the eligibility criteria.

• After administrative check: FWO will inform applicants about violations that were found if alleged violations result from a factual error of the FWO administration, the FWO can be notified

February 2014



• Applicants must see that any contact information of the reviewers is up-to-date not the case: FWO will not take further steps in tracking down the reviewer(s) and applicant may be asked to submit new names.

• Applicants and reviewers may not in any way communicate with each other about any aspect of the application and of the evaluation.

• At the time of entry in application process: reviewers will need to declare that they comply with eligibility requirements or reviewers, that they will treat any information contained in the application as confidential and that they will not use any of this information for purposes other than the drawing up of their evaluation

February 2014



• Primarily, FWO administration will see to it that applicants strictly observe the eligibility regulations and other guidelines, as it will inform the Board of Trustees about any violation of this sort.

• The Board of Trustees will take the final decision on these violations

February 2014


Research projects• Cost categories

• For each project, and in the case of an interuniversity project, for each host institution, one can apply for €40.000 till €130.000 per year for consumables and staff. If one of the partners only applies for consumables, the minimum budget for these consumables can be lowered to €20.000.

• One can apply for max. €150.000 for equipment. Applying for matching funding for max. €150.000 is possible.

February 2014



• Staff• According to the rules of the host institution• Employment contract or stipend• Lump sum:

– Scientific personnel: € 60.000– Technical personnel: € 50.000

• Interchangeable with consumables• Account for duration project and 1 extra year

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• Equipment • The equipment becomes property of the university• ≤ € 150.000• Matching funding is allowed ≤ € 150.000

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• Consumables • Normal consumables for the execution of the project• “Job students”, interviewers• Guest researchers• Small equipment ≤ € 20.000• Research stays, conferences• Literature• Travel costs (no commuting)• Interchangeable with staff

– Account for during project and next two budget years

February 2014


Research projectsLead Agency

• International cooperation with peer review by one of the agencies involved• Eligibility and funding by agency in country of the researchers

• With Luxemburg (FNR) and Slovenia (ARRS): cf. regular project

• With the Netherlands (NWO) more specific:• Cultural Sciences• Budget/call: €280 k (FWO) + €225 k (NWO)• Period: 4 years (FWO) – 3-4 years (NWO)• 2015: FWO is L.A. - Flemish applicant + Dutch co-applicant • 2016: NWO is L.A. – Dutch applicant + Flemish co-applicant

February 2014


Odysseus • New call 2014

• Deadline: 15/05/2014• UAntwerpen, UGent, UHasselt

• To attract top scientists from abroad (brain gain)• Universities suggest candidates• Strict selection by international jury and

international peer review

February 2014


Odysseus • Group I

• International recognized leading researchers• Budget: between € 400.000 and € 1.500.000 per year (max. 5

years)• ZAP-position financied by universities (year 1 min. 50%, from year

2 min. 80%)• Group II

• Researchers with the potential to grow to a leading position• Budget: between € 100.000 and € 200.000 per year (max. 5 years)• Postdoctoral fellowship during the term of the project financed by

universitiesFebruary 2014


ERA-NET• FWO participates in 14 networks (2014)

February 2014

Aspera AnihwaNew INDIGO ERAfricaE-rare2 ERA-CAPSTranscan CHISTERAM-era.net HIVERANeuron EURONANOMED IIHera Infect-ERA


ERA-NET• General principles

• With limited participation: joint calls• Basic research• Virtual common pot• Ca. € 200.000 per call• Rules concerning Flemish participants = FWO-regulations

Research projects

February 2014


JPI• What is Joint Programming

• EC 07/2008: “towards joint programming in research: working together to tackle common challenges more effectively”

• General principle: coördination of national research programmes in order to tackle “grand challenges”

• Proces steered by GPC (“Groupe de Programmation Conjointe”)

• Implementation: “voluntary guidelines” (framework conditions

February 2014


JPI• Neurodegenerative diseases• Agriculture, Food security & Climate Change• Cultural Heritage• A Healthy Diet for a Healthy Life• Urban Europe• Antimicrobial Resistance• Climate• More Years, Better Lives• Water Challenges for a Changing World• Healthy and Productive Seas and Oceans

• + Strategic Energy and Technology (SET) Plan

February 2014


JPI• Participation by FWO

• General principles• Fundamental/translational research• Top-up for existing FWO-projects: 10k €/year• Synergy possible with ERA-NET

February 2014


Future & Emerging Technologies (FET)• Basic research with high risk, but possible large

impact on technology and society• Large-scale and long-term research based on

cooperation between academy and industry in the European Research Area (ERA)

• 2 FET Flagships approved: HBP and Graphene• FWO is possible partner when it comes to basic

research (e.g. ERA-NET)

February 2014

February 2014

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