FCCMA Board of Directors Saturday, June 4, 2016 10:00 a.m ...

FCCMA Board of Directors

Saturday, June 4, 2016 10:00 a.m., Camelia/Dogwood

Hilton Orlando Lake Buena Vista 1751 Hotel Plaza Boulevard

Orlando, FL

of 17

FCCMA Board of Directors Program Year 2016-2017

President

Robert (Bobby) Green, City Manager, Auburndale

President-Elect Jim Hanson, Town Manager, Orange Park, ICMA-CM

Secretary/Treasurer

Michael Cernech, City Manager, Tamarac, ICMA-CM

Past President Michael Pleus, City Manager, DeLand, ICMA-CM

District I Director

Lee Garner, City Manager, Chattahoochee

District II Director Sally Sherman, Deputy County Administrator, Flagler County, ICMA-CM

District III Director

Norton Bonaparte, Jr., City Manager, Sanford, ICMA-CM

District IV Director Jason Nunemaker, City Manager, Fellsmere

District V Director

Daniel A. Rosemond, City Manager, Hallandale Beach, ICMA-CM

District VI Director Charles Chapman, County Administrator, Hendry County

District VII Director

Micah Maxwell, Town Manager, Belleair, ICMA-CM

District VIII Director James Gleason, City Manager, Mascotte, ICMA-CM

At-Large Directors

Michael Beedie, City Manager, Fort Walton Beach Ken Fields, City Manager, Lake Wales

Ryan Leavengood, City Manager, Lake Alfred

of 17

Florida City and County Management Association Board of Directors

Saturday, June 4, 2016 – Immediately Following Breakfast Session Hilton Orlando Lake Buena Vista – Camelia/Dogwood

Board Picture Opening Remarks and Introductions, President Green Swearing in of PY 2016-2017 Board of Directors, President Green Board Gifts Conference Critique

Review conference evaluation survey – TAB 1 Observations: Good and Bad

Comments from Presidents Pleus and Green

Past President Pleus—observations from his term

President Green - expectations for his term Reiterate goals

Approve Meeting Schedule for the Program Year – TAB 2

Agenda preparation dates and instructions Review Board Roster for Correctness – TAB 3 Board Orientation and Review of Orientation Manual (sent separately), Lynn Tipton – TAB 4

Overview Roles and Responsibilities Programs Committees Policies Affiliates Discussion and Questions

New Committee Structure – TAB 5 Any Other Business Adjourn

of 17

FCCMA Board of Directors Program Year 2016-2017

Meeting Schedule

Bold signifies full Board and *attendance requirement

June 4, 2016 – Orientation and Conference Critique at FCCMA Conference* 10:00 a.m. Hilton Orlando Lake Buena Vista 1751 Hotel Plaza Orlando, FL New Board installed June 28-July 1, 2016 - FAC Conference Hyatt Regency Orlando Thursday (the 30th) is usual day for the managers July 22, 2016 – Budget Meeting for Executive Committee and Communications, Membership and Professional Development chairs Budget Submittal deadline: July 8 10:30 a.m. to 1:00 p.m. Florida Polytechnic University Innovation, Science and Technology (IST) Building, Room 1045 4700 Research Way Lakeland Lunch August 17, 2015 – Board Meeting at FLC Conference* Agenda Submittal deadline: August 1 1:00 p.m. – 5:00 p.m. Diplomat Resort 3555 S. Ocean Drive Hollywood, FL Budget approved Work Plans adopted Board Dinner September 25-28, 2016 – ICMA Conference Kansas City, MO October 7, 2016 - Local Works Day, FLGC October 20, 2016 - FCCMA Symposium Lake Eva Event Center, Haines City Board dinner

of 17

October 21, 2016 - FCCMA Board meeting* Agenda submittal deadline: October 7 9:00 a.m. – 1:00 p.m. Lake Eva Event Center, Haines City 2017 Nominating Committee Approved November 30-December 2, 2016 – FAC Legislative Conference Buena Vista Palace, Orlando December 8-9, 2016 – FLC Legislative Conference Orlando February 1-3, 2017 – FCCMA Board meeting and Winter Institute* Agenda Submittal deadline: January 18, 2017 February 1 - Executive Committee meets at 11:00 a.m. Board Meeting – 1:30 p.m. – 5:30 p.m. Renaissance World Golf Village Resort 500 S. Legacy Trail St. Augustine Board dinner February 24, 2017 - Nominating Committee Meeting Orlando March/April 2017 – ICMA SE Regional Meeting any and all members encouraged to attend April 18-21, 2017 - Transforming Local Government Conference Tulsa, OK FCCMA gets one comp registration for president-elect or designee May 31, 2017 – FCCMA Board Meeting at Conference* Agenda submittal deadline: May 15, 2017 10:00 a.m. – 12:00 p.m. Hilton Orlando 6001 Destination Parkway Orlando, FL June 3, 2017 – FCCMA Board Meeting at Conference* (New Board only) Agenda submittal deadline: May 15, 2017 10:00 a.m. – noon Hilton Orlando 6001 Destination Parkway Orlando, FL Weekly phone President/Staff Thursday at 9:00 am? Monthly phone Executive Committee second Thursday at 9:00 am?

of 17

FCCMA Officers and Directors Roster Program Year 2016-2017

President Robert (Bobby) Green City Manager City of Auburndale PO Box 186 Auburndale, FL 33823-0186 Phone: (863) 956-5530 Cell: (863) 412-0246 Email: [email protected] Support Staffer: Marsha Johnson – [email protected] President-Elect Jim Hanson Town Manager Town of Orange Park 2042 Park Avenue Orange Park, FL 32073-5522 Phone: (904) 278-3019 Cell: (904) 704-6815 Email: [email protected] Support Staffer: Allyson White – [email protected] Secretary/Treasurer Michael Cernech City Manager City of Tamarac 7525 NW 88th Avenue Tamarac, FL 33321-2401 Phone: (954) 597-3510 Cell: (954) 649-1158 Email: [email protected] Support Staffer: Robyn Thalenfeld – [email protected]

of 17

mailto:[email protected]






Past President Michael Pleus City Manager City of DeLand 120 S. Florida Avenue DeLand, FL 32720-5422 Phone: (386) 626-7109 Cell: (386) 804-4491 Email: [email protected] Support Staffer: Brandi Weaver – [email protected] District I Director Lee Garner City Manager City of Chattahoochee PO Box 188 Chattahoochee, FL 32324-0188 Phone: (850) 663-4475 Cell: (850) 567-5004 Email: [email protected] Support Staffer: none District II Director Sally Sherman Deputy County Administrator Flagler County 1769 E. Moody Boulevard, Building 2 Bunnell, FL 32110-5991 Phone: (386) 313-4001 Cell: (407) 474-8978 Email: [email protected] Support Staffer: Luci Dance – [email protected] District III Director Norton Bonaparte, Jr. City Manager City of Sanford 300 N. Park Avenue Sanford, FL 32771-1244 Phone: (407) 688-5000 Cell: (785) 633-9919 Email: [email protected] Support Staffer: Nikki Osburn, [email protected]

of 17








District IV Director Jason Nunemaker Deputy City Manager City of Fellsmere 22 S. Orange Street Fellsmere, FL 32948 Phone: (772) 646-6303 Cell: (772) 538-0595 Email: [email protected] Support Staffer: none District V Director Daniel A. Rosemond City Manager City of Hallandale Beach 400 s. Federal Highway Hallandale Beach, FL 33009 Phone: (954) 457-1300 Cell: (305) 588-2638 Email: [email protected] Support Staffer: Claudette Crowder – [email protected] District VI Director Charles T. Chapman IV County Administrator Hendry County P.O. Box 1760 LaBelle, FL 33975-1760 Phone: (863) 675-5220 Cell: (863) 234-8983 Email: [email protected] Support Staffer: Keitha Daniels – [email protected] District VII Director Micah Maxwell Town Manager Town of Belleair 901 Ponce de Leon Boulevard Belleair, FL 33756-1034 Phone: (727) 588-3769, x216 Cell: (727) 647-7486 Email: [email protected] Support Staffer: none

of 17







District VIII Director Jim Gleason City Manager City of Mascotte 100 E. Myers Boulevard Mascotte, FL 34753-9766 Phone: (352) 557-8808 Cell: (407) 790-0816 Email: [email protected] Support Staffer: Michelle Hawkins – [email protected] At-Large Director Michael Beedie City Manager City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 Phone: (850) 833-9612 Cell: (850) 461-2687 Email: [email protected] Support Staffer: Carole Jones, [email protected] At-Large Director Kenneth Fields City Manager City of Lake Wales P.O. Box 1320 Lake Wales, FL 33859-1320 Phone: (863) 678-4182, x225 Cell: (954) 610-6672 Email: [email protected] Support Staffer: Zailet Suri – (863) 678-4182, x225, [email protected] At-Large Director Ryan Leavengood City Manager City of Lake Alfred 120 E. Pomelo Street Lake Alfred, FL 33850-2136 Phone: (863) 291-5270 Cell: (863) 242-1086 Email: [email protected] Support Staffer: Amee N. Bailey – [email protected]

of 17









5/9/2016

1

New Board and Officer Orientations

FCCMA Annual ConferenceJune 4, 2016

Lake Buena Vista Hilton

Agenda for Orientation Overview Roles and Responsibilities Programs Committees Policies Affiliates Discussion and Questions

All FCCMA Board Members Calendar and Quarterly Meetings: Attendance Policy Budget Meeting for Officers Monthly Executive Committee Call for Officers Know the Committee Chairs, Work Plans Strategic Plan: Links to all Agenda items and committee work plans

of 17

5/9/2016

2

New At-Large Directors Know Your Role and Responsibilities Committee(s) Role Help with MITs Help promote FCCMA events Help with member recruitment, and with ethics compliance

New District Directors Know Your Role and Responsibilities Representing Your District, Communicating with your District Committee role(s) Setting up on-site training with Bob Lee, CFLGE Help with MIT outreach Help with recruiting new members If 2017 is an election year for you: Canvassing, Election, Promotion/Recruiting Promote training, Ethics Requirement, other events Turn in district reports to Carol Russell

Programs On-site Trainings and Symposium – Professional Development Winter Institute: Retreat style; Think-tank Purpose Annual Conference & Business Meeting Ethics Requirement – being sure opportunities are shared Membership Recruitment: year-round; partner with ICMA MITs and JIT for MITs Awards and Recognitions Professional Management Matters Campaign

of 17

5/9/2016

3

Committees Each president names, selects chairs, vice chairs Vary from year to year Task Forces, By-laws: as needed Multi-year appointments to ensure continuity Ethics Committee: established in charter and not staffed by FCCMA staff

members (works with ICMA)

Board’s Fiduciary Responsibility Annual Budget Bi-annual Audit Quarterly and Annual Financial Statements Investment Policy and quarterly reports Reserve Policy and Reserve Spending Policy Secretary-Treasurer makes reports, works with staff on financial statements

Partners and Affiliates ICMA Affiliate – 3-year agreement Florida League of Cities – agreement amended as needed Florida Association of Counties The Alliance for Innovation – multi-year agreement Corporate Liaison – Beth Rawlins, Inc. – annual agreement Center for Florida Local Government Excellence – annual agreement through

the Florida Institute of Government Florida Business Watch – annual agreement RB Oppenheim – web host; consultant for website. Annual contract HCP & Associates – consultants for PMM – annual contract

of 17

5/9/2016

4

FCCMA Policies Adopted by the Board of Directors to help with administration and governance Revised periodically Reviewed by Deputy General Counsel of FLC

FCCMA Staff Casey Cook: executive director: board relations; ICMA relations; Senior

Advisor liaison Carol Russell: executive assistant Melanie Howe: meetings manager Erika Bowen: legislative affairs executive assistant - back-up when Carol

travels, is ill, or is on vacation Deputy General Counsel Eric Hartwell: advises on contracts, by-laws and any

legal matters

Discussion and Questions

of 17

Communications Committee

Chair: Sally Sherman, Deputy County Administrator, Flagler County

Co-Chair: Michael Beedie, City Manager, Fort Walton Beach

Up to 16 members appointed to staggered two-year Terms with limit of two consecutive terms.

This Committee will be divided into three components:

Communications:

Sally Sherman Legislative:

Michael Beedie Professional Management Matters:

Norton Bonaparte

Membership Committee

Chair: Micah Maxwell, Town Manager, Belleair

Co-Chair: Charles Chapman, County Administrator, Hendry County

Up to 16 members appointed to staggered two-year terms with limit of two consecutive terms.

This Committee is divided into four components:

County Outreach:

Charles Chapman Diversity & Inclusion:

Daniel Rosemond Membership:

Micah Maxwell MIT:

Ken Fields

Professional Development Committee

Chair: Ryan Leavengood, City Manager, Lake Alfred

Up to 16 members appointed to staggered two-year terms with limit of two consecutive terms.

This Committee will be divided into three components:

Awards & Scholarship:

Jim Gleason Professional Development:

Ryan Leavengood Student Council:

Mike Grebosz and Shawn Sherrouse

of 17

Conference Planning Committee

Chair: Jim Hanson, City Manager, Orange Park

Co-Chair: Michael Cernech, City Manager, Tamarac

A committee of up to 12 members or more at the discretion of the President appointed to a one-year

term. This Committee is divided into two components:

Annual Conference:

Jim Hanson

Host Chair: Jason Nunemaker

Winter Institute:

Michael Cernech

Ethics Committee

Chair: Selected by Committee Members

Charter committee; staggered terms. Vacancies filled by outgoing President each May.

of 17

FCCMA Board of Directors Saturday, June 4, 2016 10:00 a.m ...

Documents

Transcript of FCCMA Board of Directors Saturday, June 4, 2016 10:00 a.m ...