FAYETTE COUNTY PARKS AND

RECREATION

POLICY AND PROCEDURES

MANUAL

Amended June 2017

Amended April 2012

February 2009

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A. YOUTH ATHLETIC ASSOCIATIONS .......................................................................................................... 1

1. NOT-FOR-PROFIT ORGANIZATION STATUS .................................................................................................. 1 2. INSURANCE COVERAGE ............................................................................................................................... 1 3. BYLAWS/ELECTION OF OFFICERS ................................................................................................................ 2 4. ASSOCIATION ANNUAL MEETING ................................................................................................................ 3 5. FINANCIAL REPORTS ................................................................................................................................... 3 6. BONDING OF YOUTH ATHLETIC ASSOCIATION OFFICERS ............................................................................ 4 7. BOARD MEETINGS ....................................................................................................................................... 4 8. FAYETTE COUNTY MEETING REQUIREMENTS ............................................................................................. 5 9. INDIVIDUAL YOUTH ATHLETIC ASSOCIATION MEETING ............................................................................. 5 10. ANNUAL PRESIDENTS MEETING ................................................................................................................. 5 11. TURF & GROUNDS ASSESSMENTS ............................................................................................................... 6 12. PARTICIPATION REQUIREMENT ................................................................................................................... 6 13. FACILITY USE PERMITS ............................................................................................................................... 6 14. PERMITS ...................................................................................................................................................... 7 15. CANCELLATIONS ......................................................................................................................................... 7

B. FACILITY USE AND OPERATIONS ............................................................................................................ 7

1. PARKS AND RECREATION DEPARTMENT ROLE ............................................................................................ 7 2. SPORT OF SEASON GUIDELINES ................................................................................................................... 8 3. NEW SPORT OR LEAGUE .............................................................................................................................. 8 4. REGISTRATION ............................................................................................................................................ 8 5. FIELD SCHEDULING ..................................................................................................................................... 9 6. PRACTICE AND GAME SCHEDULES ............................................................................................................ 10 7. TOURNAMENTS ......................................................................................................................................... 10 8. CAMPS & CLINICS ..................................................................................................................................... 11 9. BOARD OF EDUCATION FACILITIES ........................................................................................................... 12 10. COACHING CERTIFICATION ....................................................................................................................... 12 11. BACKGROUND CHECKS ............................................................................................................................. 12 12. CONDUCT .................................................................................................................................................. 12 13. YOUTH ATHLETIC ASSOCIATIONS OPERATIONS AND MAINTENANCE RESPONSIBILITIES .......................... 13 14. SECURING SOCCER GOALS ........................................................................................................................ 14 15. ADVERTISING AND SIGNAGE ..................................................................................................................... 14 16. SPONSORSHIP SIGN GUIDELINES ............................................................................................................... 15 17. FIELD DEDICATION PROCEDURES .............................................................................................................. 16 18. CONCESSION HEALTH STANDARDS ........................................................................................................... 16 19. CONCESSION PRODUCTS ............................................................................................................................ 16 20. OUTDOOR COOKING AND GRILLING .......................................................................................................... 16 21. COOKING WITH GREASE ............................................................................................................................ 17 22. MATERIAL STORAGE ................................................................................................................................. 17 23. STORM WATER RUNOFF ............................................................................................................................ 17 24. HVAC TEMPERATURE CONTROL .............................................................................................................. 17 25. USE OF COMMUNITY BUILDINGS AND PAVILIONS ..................................................................................... 18 26. SECURITY .................................................................................................................................................. 18 27. KEYS ......................................................................................................................................................... 18 28. OPERATION OF MOTORIZED VEHICLES ...................................................................................................... 18 29. PUBLICITY ................................................................................................................................................. 19 30. PUBLIC ADDRESS SYSTEM ......................................................................................................................... 19 31. SATELLITE DISH ........................................................................................................................................ 20 32. WEB SITES ................................................................................................................................................ 21 33. FIELD LIGHT USE ...................................................................................................................................... 21 34. SUNDAY FIELD USE ................................................................................................................................... 21 35. LITTER ...................................................................................................................................................... 21

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C. FEES AND CHARGES ................................................................................................................................... 22

1. IMPACT FEES ............................................................................................................................................. 22 2. OUT-OF-COUNTY IMPACT FEES ................................................................................................................. 22 3. REFUND POLICY ........................................................................................................................................ 22 4. TOURNAMENT FEES ................................................................................................................................... 22 5. CAMP/CLINIC FEES.................................................................................................................................... 23 6. FUND-RAISING .......................................................................................................................................... 23 7. PARK ADMISSION FEES ............................................................................................................................. 23 8. COMMERCIAL ACTIVITY-VENDORS ........................................................................................................... 23 9. CLEANUP FEE DEPOSIT ............................................................................................................................. 24 10. PLAYER SCHOLARSHIPS ............................................................................................................................ 24 11. FEE SCHEDULE .......................................................................................................................................... 26

D. MAIN