FAYETTE COUNTY COMMISSION

FAYETTE COUNTY COMMISSION COMMITTEE AGENDAS

August 2019 August 12, Monday Development (Not Meeting)

Health & Welfare 6:15 pm

1. Ambulance Reports Runs Report Unavailable Report Collections Report 90% Response Time Report Budget Report

2. Animal Licensing Packet

Personnel (Not Meeting) August 13, Tuesday Education 5:30 pm

1. Budget Review – Fund 141, & Fund 142 – Presented at Committee 2. Sales Tax Surety 3. Library Board

Criminal Justice and Public Safety 6:15 pm

1. Sheriff’s Report 2. 911 Board 3. EMIF Review

Budget 7:00 pm

1. Budget Amendment – 101 – County Clerk Reserve Request 2. Budget Amendment – 171 – Additional REIL Project 3. Architect Proposal for Old School Board Building 4. Budget Review – Fund 141, & Fund 142 – Presented at Committee 5. Sales Tax Surety 6. EMIF Review

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Ambulance Reports

Run Report Collections Report 90% Response Time Report Out of Ambulances Budget Report

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ZONE BREAKDOWN 2019-2020 JUL AUG SEP OCT NOV DEC JAN FEB IMAR APR MAY JUN TOTAL

DISTRICT 1 SOMERVILLE 141 141

DISTRICT 2 BRADEN 22 t--- --

22

DISTRICT 3 PIPERTON 13 13

DISTRICT 4 OAKLAND 69 69

DISTRICT 5 GALLAWAY 16 ,

16

DISTRICT 6 ROSSVILLE 10 .10

DISTRICT 7 WILUSTON 16 16

DISTRICT 8 LAGRANGE 4 4

DISTRICT 9 MOSCOW 24 T"" 24

DISTRICT 10 WEST FAYETTE 20 20

I----DISTRICT 11 MACON 16 16

DISTRICT 12 NORTH FAYETTE 10 10

DISTRICT 13 NORTHEAST FAYETTE 12 12

DISTRICT 14 HICKORY WITH 19 19

DISTRICT 15 STATION 15 5 5

HARDEMAN COUNTY 1 1

SHELBY COUNTY 0 0 --TIPTON COUNTY 0 0

OTHER 0 0

HAYWOOD COUNTY 0 0

I TQ.til~ 398 --+0- -~

0 0 0 0 0 0 0 0 0 0 398 ZONE BREAKDOWN 2018-2019 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTAL

DISTRICT 1 SOMERVILLE 111 117 108 115 108 126 116 93 87 111 131 125 1348

DISTRICT 2 BRADEN 8 15 20 12 18 11 21 13 6 14 15 20 173

DISTRICT 3 PIPERTON 11 12 12 -~~ 15- f-

14 14 12 11 10 8 6 140

DISTRICT 4 OAKLAND 98 84 80 68 77 84 95 66 80 64 92 59 947

DISTRICT 5 GALLAWAY 19 20 28 13 13 15 21 15 20 18 20 22 224

DISTRICT 6 ROSSVILLE 14 23 17 11 19 18 27 21 15 21 13 13 212

DISTRICT 7 WILUSTON 16 10 6 4 9 9 14 9 8 16 8 4 113

DISTRICT 8 LAGRANGE 11 2 5 2 4 2 1 1 5 3 7 4 47

DISTRICT 9 MOSCOW 24 18 24 21 23 12 34 19 29 29 15 19 267

DISTRICT 10 WEST FAYETTE 14 14 9 9 13 26 12 17 22 14 17 13 180

DISTRICT 11 MACON 17 15 13 20 11 12 17 14 17 15 15 17 183

DISTRICT 12 NORTH FAYETTE 14 17 14 18 27 15 15 12 17 10 13 17 189

DISTRICT 13 NORTHEAST FAYETTE 9 7 7 11 15 9 11 5 7 17 14 12 124

DISTRICT 14 HICKORY WITH 29 20 25 19 32 31 32 24 25 31 33 16 317

DISTRICT 15 STATION 15 10 8 2 8 3 4 1 5 3 3 2 3 52

HARDEMAN COUNTY 0 1 4 0 1 2 1 0 6 4 2 3 24

SHELBY COUNTY 0 0 0 0 0 0 0 0 0 0 1 0 1

TIPTON COUNTY 0 0 0 1 0 0 0 0 0 0 0 0 1

OTHER 0 0 0 0 0 1 0 2 0 1 0 1 5 HAYWOOD COUNTY 0 0 0 2 0 0 0 0 0 0 0 0 2

IIMilfs 405 383 374 349 388 391 432 328 358 381 406 354 4549

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OUT OF AMBULANCES 2019-2020 OUT NO AVAIL

JULY 31 6 AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER

JANUARY

FEBRUARY

MARCH ~

APRIL

MAY ~~

JUNE 1-----

~-201~_ OUT --

'NoAVAIL ---JULY 28 9 AUGUST 24 5 SEPTEMBER 31 8

-OCTOBER 37 11

NOVEMBER 29 9 DECEMBER 13 1 JANUARY 17 3 FEBRUARY 10 0 MARCH 9 0 APRIL 18 4 MAY 18 1 JUNE 13 0

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Fayette Coun~ Ambulance EOM Regorting COMMISSION Summary Report on Outstanding Revenue and Collection~

ZQI2:·Z0Z0 ReRQrt

July-19 YTO 2019-20 Monthly {This Year' Monthly (last Yea;'-

July-19 MY:U Beginning A/R (July 1 2019) $ 839,153.99 $ 839,153.99 $ 735,788.57

jCharges $ 2,072,719.15 $ 354,486.83 $ 300,907.57

Co ntractual Adjustments $ (130,232.65) $ (130.232.65) $ (92,599.461 Gross Net Changes (Chcrg"$ mlnUf Cl;Jntro£(ucl Adjunments) $ 224,254.18 $ 224,254.18 $ 225,968.88

Courtesy Discounts $ $ $

Bad Debt Write Off $ $ $ 4,501.34

Bankruptsy $ $ $ (3,675.93)

Misc Adjustments $ (2,168.32) $ (2,168.32 $ 14.370.471

Adjusted Charges (Bcnkfupts jl, Non· transports, Bad Debt Writ~ffs, .. tc.) $ 222,085.86 $ 222,085.86 $ (3,545 .06)

Insurance Refunds $ - $ $ Patient Refunds $ I $ $ -Returned Checks $ 25.00 $ 25.00 $ -Total Refunds (lnsuran, .. , pctl~nt, R .. turn .. d CMcks) $ 2S.00 $ 25 .00 $

.-r---Insurance Payments $ (136,348.34) $ (136,348.34) $ l119.2ll.64)

Patient Payments $ (6,995.27) 1 $ (6,995.27) $ (10,669.28)

Bad Debt Recovery $ (481.14) 1 $ (481.141 $ 12.133.831

Total Payments (Insl.lran,,., Patients, Bcd Debt R,.covery) $ (143824.75) 1 $ $ (132,036.75)

I Net Payments (Insl.lrance, Patients) $ 1'43,343.6') $ 481.14 $ (129.902.92)

EndlngA/R 1 $ 917,921.24 $ 917,921.24 $ 864,815.65

I

Beginning Collections Amount $ 3,953,148.21 $ 3,501,002.70 $ 3,369,218.19

Accounts Sent to Collection $ $ - $ Adjustments $ - 1$ 650.90 $ (4.501.34)

Bad Debt Recovery i 1481.14) $ 1481.141 $ 12,133.83)

Ending Accounts in Collections $ 3,952,667.07 $ 3,955,096.54 $ 3,362,583.02

Annual Averages Avg Chilrge!Transport $ 963.28 $ 963.28 $ 948.21 Avg Charge/Revenue $ 390.83 $ 390.83 $ 382.72

I

9-1-1 Informiltion irq! fmm b;Wnq cqmpotlyl

Total Calls 398 398 405

Total Transports 368 368 345

Out of Ambulances 31 31 28

Calls Waiting 6 6 9

I ~

Aged Account 'O~y~1 Beginning of Cur!llnl Y!i!ar Month~ IThi~ Yei!r) MQnl h!v lla~l Year) Current $ 277,227.23 30% $ 277,227.23 30% $ 261,282.20 32%

31-60 $ 98,799.39 11% $ 98,799.39 13% $ 86,974.49 "" 61-90 $ 90,294.91 10% $ 90,294.91 9% $ 89,077 .31 Ill' ----91-120 $ 75,603.70 8% $ 75,603.70 9% $ 69,090.10 ." 121-150 $ 60,567.24 7% $ 60,567.24 8% $ 52,365.92 .% 151-180 $ 89,595.62 10% $ 89,595.62 3" $ 16,119.94 ,,, >180 $ 225,833.15 25" $ 225,833.15 27% $ 253,399.51 31" TOTAL »»»»»>>>>>>>>>>>>> 1$ 917,921.Z4 r' $ 917,921.24 $ 828,309.47

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II II II II II I II FIRE DISTRICT JUL 2'l~ I AUG 2019 11 SEP 2019 11 OCT 2019 11 NOV 2019 11 DEC I ~~

AVERAGE ROLLING RESPONSE 90TH 90TH 90TH 90TH

90TH % AVE CALLS % AVE CALLS 90TH % AVE CALLS % AVE CALLS % AVE CALLS % AVE CALLS --SOMERVILLE 11 .36 6.48 141 - --

BRADEN 20.31 15.45 22 ---1 PIPERTON 13.40 10.06 13 --

OAKLAND 11.29 5.46 69 --- -- _ .. - I-- I --r~LLAWAY 20.38 16.51 16 I 1 -ROSSVILLE 10.06 12.17 10 -- - -WILLISTON 15.20 11.51 16 --LAGRANGE 51.14 38.20 4 - --r-_._- -------_. MOSCOW 20.36 13.07 24 --

WEST FAYETTE 15.04 10.04 20 - - I MACON 15.08 10.40 16 ~

NORTH FAYETTE 15.00 15.58 10 , -NORTH EAST 18.30 13.04 12 --

HICKORY WITH 16.26 11 .53 19 --, DISTRICT 15 14.51 16.31 5 --

HARDEMAN COUNTY 23.07 23.07 1 --SHELBY COUNTY 0.00 0.00 0 I ---TIPTON COUNTY 0.00 OOO t--g _ - --+--1---- - ------- ---OTHER 0.00 0.00 0 -- --------HAYWOOD COUNTY 0.00 0.00 0 AVERAGE TOTAL 17.20 9.49 - 39sl 1 11 -11-f---~I II

2020iE FIRE DISTRICT JAN 2020 11 FEB 2020 11 . - MAR I-- 2020 1 I APR 2020 11 MAY ~b JuN AVERAGE ROLLING 90TH 90TH 90TH 90TH

RESPONSE 90TH % AVE CALLS % __ r-!'~ I-~ALLS 90TH % AVE CALLS % AVE CALLS 1°_ ~ CALLS % AVE ICALLS __ SOMERVILLE

BRADEN _ . - --PIPERTON -- --OAKLAND -- --. --

GALLAWAY - - -- --ROSSVILLE --WILLISTON --LAGRANGE --MOSCOW --

WEST FAYETTE --MACON ._- --

NORTH FAYETTE --NORTH EAST --

HICKORY WITH --DISTRICT 15 -- --

HARDEMAN COUNTY --SHELBY COUNTY --TIPTON COUNTY --OTHER - --HAYWOOD COUNTY I or--._ L __ ill __ - -- _ __ ..QlL _. _ - 0 1 01 0

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FAYETTE COUNTY AMBULANCE SERVICERevenues/Expenditures Report2019-20 YTD%: 8.33%

Amended Adopted July July YTDBudget Budget Year-To-Date Year-To-Date percent of

CODE DESCRIPTION 2018-19 2019-20 2018-19 2018-19 BudgetREVENUE

43120 Patient Charges 1,450,000$ 1,750,000$ -$ -$ 0.00%TOTAL 1,450,000$ 1,750,000$ -$ -$

EXPENSES55130 Ambulance Service

105 Director 73,542$ 75,749$ 1,387$ 1,414$ 1.87%109 Captain(s) 48,922$ 60,690$ 802$ -$ 0.00%110 Lieutenant(s) 89,241$ 115,609$ 1,719$ 1,189$ 1.03%161 Secretary 36,498$ 36,914$ 2,027$ 689$ 1.87%164 Attendants 701,022$ 782,632$ 11,223$ 10,153$ 1.30%169 Part-time Personel 65,060$ 108,212$ 1,568$ 1,089$ 1.01%187 Overtime Pay 446,380$ 455,155$ 7,558$ 10,505$ 2.31%196 In -Service Training 5,540$ 3,150$ -$ 300$ 9.52%201 Social Security 87,058$ 101,563$ 2,994$ 10,755$ 10.59%204 State Retirement 52,094$ 63,232$ 3,411$ 4,423$ 6.99%205 Employee & Dep. Insurance 188,640$ 238,320$ 12,762$ 16,808$ 7.05%212 Employer Medicare 20,361$ 23,753$ 700$ 2,515$ 10.59%302 Advertising 550$ -$ -$ -$ 0.00%307 Communication 9,622$ 11,622$ 897$ 621$ 5.34%312 Contracts w/ Private Agencies 15,000$ 15,000$ -$ -$ 0.00%318 Debt Collections 136,588$ 96,588$ 7,236$ 22,541$ 23.34%320 Dues & Memberships -$ 600$ -$ -$ 0.00%333 Licenses 2,665$ 4,200$ -$ 1,021$ 24.31%335 Main & Repair - Bldg 3,850$ 9,000$ -$ 105$ 1.17%337 Maint & Repair-Equipment 697$ 2,000$ 502$ -$ 0.00%338 Maint & Repair-Vehicles 137,768$ 79,500$ 9,208$ 10,007$ 12.59%348 Postage 1,360$ 2,300$ -$ -$ 0.00%349 Stationary and Forms 200$ 1,000$ -$ -$ 0.00%351 Rentals 900$ 900$ -$ 174$ 19.30%355 Travel -$ 2,000$ -$ 60$ 3.00%410 Custodial Supplies 2,700$ 2,500$ 193$ 130$ 5.20%412 Diesel Fuel 60,000$ 62,798$ 5,017$ 5,020$ 7.99%413 Drugs & Medical Supplies 91,000$ 86,000$ 23,151$ 10,943$ 12.72%425 Gasoline 2,650$ 2,400$ 246$ 271$ 11.28%435 Office Supplies 3,300$ 3,300$ 167$ 162$ 4.91%451 Uniforms 4,500$ 5,000$ -$ 160$ 3.20%452 Utilities 9,000$ 10,000$ 851$ 812$ 8.12%499 Other Supplies and Materials -$ 20,000$ -$ -$ 0.00%502 Building & Contents Insurance -$ 712$ -$ 689$ 96.77%506 Liability Insurance -$ -$ -$ 14,621$ 110.00%511 Vehicle Insurance 44,222$ 44,222$ 44,222$ 37,943$ 85.80%708 Communication Equipment -$ 2,200$ -$ -$ 0.00%709 Data Processing Equipment 1,287$ 4,500$ 452$ -$ 0.00%711 Furniture and Fixtures 3,700$ 3,700$ -$ -$ 0.00%

Total Ambulance Service 2,345,917$ 2,537,021$ 138,291$ 165,118$ 6.51%

Over/(Under) (895,917)$ (787,021)$ (138,291)$ (165,118)$

Number of Transports YTD 299 368Total Ambulance Service Cost/Transport 462.51$ 448.69$

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Animal Licensing Packet

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Dog/Cat Licensing Current Analysis for PetData

Benefits

1. Structured process for paying fees

2. Online presence

3. Notifications mailed (initial reminder and 60-day reminder)

4. Person can be contacted by email or phone

5. Revenue has increased

6. Number of licenses has increased

Disadvantages

1. No association with local vets

2. Public is distrustful of outside company

3. Time lag between receiving tag information and sending notices

4. Cannot change or restructure software or program to meet local needs

5. No local contact readily available

6. Relies on vets to promote

Challenges to Changing to Collect Locally

1. Cost and upkeep of software

2. Cost of data input

3. Cost of personnel to manage system

4. Cost of notices to animal owners

5. Time to organize and educate public and vets

Choices for Collecting Licensing Fees

1. Minimum – Allow citizens to purchase tags at vet, by mail, and possibility online

• No advertisement

• No encouragement until animal is picked up

• Minimum cost

• Less revenue (possible fewer tags sold)

• Using generic programs to track tags

2. Contracted Out – like current arrangement; increased promotion needed

• Costs are limited

• Revenue is limited

• Burden of responsibility remains

• Flexibility is limited

3. In-House License Admin – County Dept runs the program

• All expenditures and revenue of program

• Local contact

• Flexible with public and vets

• Time consuming

• More responsive to problems

• Using commercial program to track tags

The purpose of “Minimum” and “In-House” scenarios is to contrast costs and net revenue between a bare-bones

approach and one where we emulate the current PetData model, but with our own employees.

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Animal Licensing Scenerio Comparisons

Program Assumptions

% Mix of Tags Sold:

Labor Rate/hr. 16.50$ Altered 90%

Work days per year 260 Unaltered 10%

Work hours per year 2080

Cost of Tags:

Number of Estimated

Tags Issued Per

Scenerio:

Altered 10$ Minimum 3,000

Unaltered 15$ Contracted/In-House 3,800

Program Budget Comparisons

15,420$ 12,660$ 8,530$

Minimum Contracted In-House

Revenue

Tag Fees 31,500$ 19,950$ 39,900$

Animal Welfare Group Fees

Replacement Fees

31,500$ 19,950$ 39,900$

Expenditures

Cost of tags 2,500$ 2,500$ 2,500$

Labor

Minimum Program input ( 1 hour/day) 4,290$

Contracted Program (no labor) -$

In-House (2 hour/day) 8,580$

Customer Service (1 hour/day ) 4,290$ 4,290$ 4,290$

Software cost -$ -$ 10,000$

Promotion -$ 500$ 1,000$

Office Supplies 5,000$ -$ 5,000$

16,080$ 7,290$ 31,370$

Net $ per Scenerio

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Fiscal Year 2018-19

Types of Tags Sold

Altered - Single Yr. 2831 86.18%

Altered - Multiple Yr. 84 2.56%

Unaltered - Single Yr. 368 11.20%

Unaltered - Multiple Yr. 2 0.06%

3285

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Licensing Summary Report – Fayette County, TN

Location Unaltered Altered1-Year

Activity from 6/1/19 through 6/30/19

ReplacementUnaltered Altered2-Year

Rescue DonationsLicense

Total ExceptUnaltered Altered3-Year

PetData CorporateReplacementRescue Donations

LicenseTotal Except

FYT900 PETDATA MAIL 1 17 0 1 0 0$15.00 $120.00 $0.00 $20.00 $0.00 $0.00

0$0.00

0$40.00

40$0.00$0.00

19$155.00

FYT901 PETDATA ONLINE LICENSES 0 2 0 0 0 0$0.00 $10.00 $0.00 $0.00 $0.00 $0.00

0$21.00

2$510.00

460$0.00$0.00

2$10.00

Subtotal PetData Corporate 1 19 0 1 $15.00 $130.00 $0.00 $20.00

0 0 $0.00 $0.00

0 $0.00 $21.00

2 $550.00

50 0 $0.00

21 $165.00

Veterinary & Other LocationsReplacementRescue Donations

LicenseTotal Except

FYT005 COLLIERVILLE ANIMAL CLINIC 3 24 0 0 0 0$45.00 $240.00 $0.00 $0.00 $0.00 $0.00

0$0.00

0$0.00

00$0.00$0.00

27$285.00

FYT012 KELSEY CANINE MEDICAL CENTER0 1 0 0 1 9$0.00 $10.00 $0.00 $0.00 $45.00 $270.00

0$0.00

0$0.00

00$0.00$0.00

11$325.00

FYT013 MOBILE PET DOCTOR 1 2 0 0 0 0$15.00 $20.00 $0.00 $0.00 $0.00 $0.00

0$0.00

0$0.00

00$0.00$0.00

3$35.00

FYT018 SOMERVILLE ANIMAL HOSPITAL 16 178 0 0 0 0$240.00 $1,780.00 $0.00 $0.00 $0.00 $0.00

0$0.00

0$0.00

00$0.00$0.00

194$2,020.00

FYT019 THE PET HOSPITALS - COLLIERVILLE3 30 0 0 0 0$45.00 $300.00 $0.00 $0.00 $0.00 $0.00

0$0.00

0$0.00

00$0.00$0.00

33$345.00

Subtotal Veterinary & Other Locations 23 235 0 0 $345.00 $2,350.00 $0.00 $0.00

1 9 $45.00 $270.00

0 $0.00 $0.00

0 $0.00

0 0 $0.00

268 $3,010.00

TOTAL REVENUE

TOTAL LICENSES$0.00

2$21.00

50$550.00

24 254 0 1$360.00 $2,480.00 $0.00 $20.00

0$0.00

1 9$45.00 $270.00 $3,175.00

0289

$3,746.00

07/18/19 15:07:42Page: 1

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Fayette County Animal Licensing Balance ReportJune 2019

BALANCE SUMMARY

Gross Monthly Revenue 3,746.00$ Less Fees to PetData and Other Deductions (1,277.40)$

Net Revenue to Fayette County 2,468.60$

Cash Inflows

Total Revenue Collected 3,746.00$ Paid NSFs -‐$

Total Cash Inflows 3,746.00$

Cash Outflows

PetData Fees:One-‐Year Licenses ($4.10 each) 278 1,139.80$ Two-‐Year Licenses ($6.10 each) 1 6.10$

Three-‐Year Licenses ($8.10 each) 10 81.00$ Replacement Tags ($4.10 each) 0 -‐$

Bank Fees May 50.50$ Service Fee -‐$

Subtotal Fees 1,277.40$

Other Deductions from Revenue:Refunds -‐$

Uncollected NSF's -‐$ Subtotal Other Deductions -‐$

Total Cash Outflows (1,277.40)$

License Revenue for Fayette County 2,468.60$ Revenue Retained by Fayette County -‐$ Monthly Revenue to Fayette County 2,468.60$

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Budget Review – Fund 141 & 142

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Fayette CountyBasic Education Program Allocation

2019-2020

Instructional Salaries Funding

Total Full Funding - Instructional $10,178,000

Less: Required Local Matching Funds 40.43% 4,115,000

State Share of Instructional Funding 59.57% (1) $6,063,000

Instructional Benefits Funding




Classroom Funding

Total Full Funding - Classroom $3,767,000


State Share of Classroom Funding 70.91% (3) $2,671,000

Non-Classroom Funding

Total Full Funding - Non-Classroom $7,716,000


State Share of Non-Classroom Funding 42.19% (4) $3,255,000

Total State BEP Funding Allocation (1) + (2) + (3) + (4) $13,985,000 (5)

Plus Additional Minimum Funding $2,870,000

$16,855,000

#N/A $0

$0

#N/A $16,855,000

Total Required Local Matching Funds 11,027,000 (6)

Total BEP Funding - State and Local $25,012,000 (5) + (6)

Additional Information

Student Counts (Weighted average of months 2,3,6, and 7) 2018-19 2017-18

Total ADMs 3,261 3,298

Career and Technical ADMs Served 105 132

Special Education ADMs Identified and Served 610 572

FY20 Increase in Instructional Salary Funds $148,000

System FY18 Weighted Average Salary $43,615

Statewide FY18 Weighted Average Salary $46,369

Required Instructional Salary Budget Increase $148,000

IEA Program - per pupil amount $7,670

Fiscal Capacity Indices

TACIR Index 0.383%

CBER/Fox Index 0.479%

TACIR 50% & CBER 50% 0.431%

July Final

BEP Allocation is Minimum Funding Provision

Department of Education

Office of Local Finance 1 7/25/2019

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Maintenenace of Effort and BEP Match WorksheetFY 2019-20

BEP Required Local Funding 11,027,000$ (from July 2019 BEP Final)

Local Contributions toward Funding

MOE - Required Minimum (Lower of Dollar Value or Average Daily Membership. Includes Property Tax, Sales Tax, Payment-In-Leu of Taxes, Interstate Telecommunications Tax, etc.) 9,813,459$

Debt Payments Made on Behalf of Schools

GO Bond 2011 (Jr. High Schools) 739,704$ GO Bond 2012B (Buckley Carpenter) 280,700$

GO Bond 2013 (Buckley Carperter) 193,138$ Total 1,213,542$

Total Local Contributions 11,027,000$

Difference $0

If Additional Funds are Needed for BEP MatchMinimum Amount of Local Funding -$

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Sales Tax Surety

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Library Board

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August 6, 2019

Mayor Rhea Taylor Fayette County Commissioners 13095 N. Main St. Somerville, TN 38068

Somerville-Fayette County Library 216 W. Market St.

Somerville, TN 38068 901-465-5248

Ref: Library Board Nominations of Tommy Perkins (2l1d term), Linda Sanders (1 sl term) Cathy Hooker (1 sl term) regional board

Dear Mayor and Commissioners,

The Somerville-Fayette County Library Board submits its nominations for three positions: (1) Tommy Perkins to serve for a second three-year term library board, (2) Linda Sanders to serve for first three-year term library boardJo fill vacancy left by Cindy Matlock (expired term), and (3) Cathy Hooker to serve for first three-year term to fill regional library board vacancy for expired term of Cindy Matlock.

Tommy Perkins is currently board Vice Chairman and works well with all members; the board would like to retain Tommy for a second three-year term. Linda Sanders is a life-time Fayette County resident, a library patron and a Friend of the Library member. Linda and the Sanders family have been instrumental in the vitality of the Town of Somerville. Cathy Hooker and her husband Alex are relatively new to Somerville but are very active in the community and church. (They are parents of Buddy Hooker and in-laws of Laura Rosser Hooker and the Ray & Sherry Rosser family.) Mrs. Hooker is a retired Human Resources Director and previously served as Clinic Administrator for an Oncology Practice. She has years of business and human resources administration experience.

The Somerville-Fayette County Library and remaining Library Board wish to recognize the dedication and commitment of out-going board member Cindy Matlock who has been so very involved not only on our Fayette County library board but also served as President of the Regional Board of Libraries and on the State of Tennessee library board.

With more requirements of our Tennessee libraries' trustees, we realize that our library board members will have many more responsibilities and we expect their commitment to have a positive impact on the library.

Thank you for your consideration of Tommy Perkins, Linda Sanders, and Cathy Hooker to be approved to serve on the Somerville-Fayette County Library Board and Hatchie River Regional Library Board.

Cc: Heather Doyle, Secretary Laura Winfrey, Librarian

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Sheriff’s Activity Report

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911 Board

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Electronic Monitoring Indigency Fund

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DAVID H. LILLARD, JR. STATE TREASURER

The Honorable Rhea Skip Taylor Mayor, Fayette County PO Box 218 13095 N. Main St. Somerville, TN 38068

Dear Mayor Taylor,

STATE OF TENNESSEE

TREASURY DEPARTMENT STATE CAPITOL

NASHVILLE, TENNESSEE 37243·0225

May 31, 2019

615.741.2956 [email protected]

JUN - 5 2019

This letter is to inform you of recent changes to the laws governing the Electronic Monitoring Indigency Fund (EMIF) and how these changes could impact your office. The Tennessee Department of Treasury's Division of Claims and Risk Management is responsible for processing eligible claims for reimbursement for interlock, transdermal, mobile breathalyzer, and GPS monitoring devices that are specifically related to alcohol and drug related offenses for indigent offenders. Devices are ordered by courts and are installed and monitored by third party vendors who bill the State for charges incurred by offenders using the device.

Providers of these devices shall charge reasonable and customary fees in accordance with applicable law. The alcohol or drug monitoring devices that are eligible for reimbursement from the EMIF include, but are not limited to, ignition interlock devices, transdermal devices, and other electronic monitoring devices with random alcohol or drug testing.

In 2019, the General Assembly passed Public Chapter 505 which restructures the EMIF by specifying that ignition interlock claims will be the only claims fully funded by the State. All other devices recognized by the EMIF will be funded through a cost sharing program between the State and each local government. Specifically, the bill divides the EM IF into two accounts, as follows:

(1) The ignition interlock account will be used for the eligible costs associated with ignition interlock devices or with any other cost or fee associated with a functioning ignition interlock device for persons determined by the court to be indigent. This account will contain stateappropriated monies, as well as the fees assessed in accordance with applicable law.

(2) The non-interlock account will contain only those funds from each local government that chooses to utilize the cost sharing program, as well as excess funds from the ignition interlock account, as determined by Treasury, for the purpose of matching the local government's approved budget. This account is for the eligible costs associated with the use of a transdermal monitoring device, other alternative alcohol or drug monitoring device, or a global positioning monitoring device by persons determined by the court to be indigent.

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If a local government elects to participate in the cost sharing program for non-interlock devices, the three steps below must be completed. It should be noted that FY20, being the first fiscal year, has special considerations which are described below.

1. A local government must pass a resolution electing to participate in the cost sharing program by September 15, 2019. To assist you, Treasury has provided the draft resolution. Regardless of the date of passage, all resolutions for FY20 will be effective July 1,2019. This is required only upon election to participate in the program.

2. Submit an annual budget for FY20 and projected FY21 budget by September 15,2019, showing the budgeted portion for the EMIF Cost Sharing Program. This budget will be reviewed by Treasury and matched, subject to available funds.

a. This is required for each fiscal year on or before September 15 th preceding the start of the fiscal year being budgeted. For example, a budget for FY22 should be submitted by September 15, 2020.

b. Once an estimated budget is submitted for FY20, a local government may submit a budget amendment to Treasury for approval by May 31,2020, but only for FY20. Budget amendments may be denied if matching funds are not available.

c. For all other fiscal years, a local government may submit a 'restricted' budget amendment.

i. These amendments can only lower the proposed budget amount. ii. These amendments must be presented to Treasury no later than August 30th of the

fiscal year for which the budget applies.

3. Submit a Memorandum of Understanding (MOU) to Treasury committing to pay all liabilities up to the stated budgeted amounts applicable to that fiscal year. This is required only upon election to participate in the program. Additionally, provide the local government's preferred method of remitting its budgeted amounts to Treasury by choosing one of two options below:

a. Provide a lump sum amount at the beginning of each fiscal year. This amount will be placed in a Local Government Investment Pool account (LGIP) and will earn applicable interest for the local government. Funds will be drawn from the LGIP account periodically to pay the local government's share of the program.

b. Provide agreement to allow the State to draw the funds from the local government's designated bank account via ACH Debit. The funds will be drawn in twelve (12) equal installments of the budgeted amount for that fiscal year on or about the third business day of each month.

If a local government does not wish to participate for FY20 but does wish to participate for FY21 and beyond, step 1 should be completed. The resolution should indicate that the effective date is July 1,2020.

Following the completion of the three steps listed above, all eligible devices for indigent offenders ordered by judges in your local government will be paid from the cost sharing program with the State as funds are available.

Treasury will periodically update your local government on the balance of your budgeted commitment and the projected liabilities to the cost sharing program. If the amount of claims for installed devices is projected to meet or exceed the local government's fiscal year budget, the EMIF will not accept new claims until the next fiscal year. The local government is ultimately responsible for tracking liabilities and ensuring it does not exceed the allotted fiscal year budget. In the event liabilities exceed the budgeted

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amount for cost sharing, Treasury will deny all claims and invoices received after liabilities have been exceeded, until the next fiscal year.

In order for the Department of Treasury to properly evaluate the availability of matching funds for the EMIF, it is imperative that we receive all documents for FY20 and FY21 by September 15,2019. These documents will also allow the Department to better understand the funding status of the EMIF and the demand on the fund.

We look forward to partnering with you and other local governments across the State.

If you have any questions concerning this letter, please contact Roy West, Director of Special Projects, by e-mail at Roy. We t(a).ln.gov or call (615) 253-8771.

Enclosures:

Memorandum of Understanding

Resolution

Timeline

Sincerely yours,

~4 David H. Lillard Jr. Tennessee State Treasurer

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6/l/1D19

FY20 Timeline for EMIF Local Government Opt-in

9/1S12019

David R. Lillard, Jr .. State Treasurer

·l.oc:al Govenments ~ BelIn ~n"'" fg- FY20

-Deadlhe for lDGIl Go\Ioemments ., Opt...., forFY2Dand Delver ResoklUon .. d EMIFBu~

5/3112020 Deadihe ID SUbnt Budget Amelllmert for FY2020

6/112019

7/1/2019 -6/30/2020 The EMIF Colt Shaml PIUIr<lm May Mi*e hlments for E1r&1b1eClamsand InIoIces tir .... rtldpallrwlDGll GoW!mmerts

8/1/2019 9/1/2019 W/1I2019 ll/l/1D19 12./1/lD19

7/112019 New EMF I.- Becomes E1fed:1ve

*Treasury must first review and agree to match the local govemment's budgeted funds, subject to available funds in the EMIF. So longas the EMIF has available funds to match the local govemment's budget, the EMIF can begin making payments for

invOIces.

1/1/2020 2/1/2020 3/1/2020 4/1/2020 5/l/1D20 6/1/2020 6/31)/2020

**Even if a local government waits until September 15 th to optin, the participation period ison a fiscal year basis. Claims filed for court orders issued for the participating loca I government

between July 1, 2019 and the opt-in date, will be honored by the EMIF and the local government.

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David H. Lillard, Jr., State Treasurer


7/l111J19 local G:Mnments May BEll n Optinc-fn fa" FY2l

9/15/1lJ19 DeacIile for IJaI GcNermImIs to Opt-h

for FY2l and Dellfer ResoUtIm and Estmated EMF Budget

9/lS/1Dl9 -8/31I1IJ7IJ 7/111l119 -9/lS/1lJ19 local GcnIenma1ts PassOpt ..... ResokItiDns and EsIIrrele FY2l

local G:Mnm8'ts MaySUbmtArrerded EMIF~ to theTreauyfa" R.-I RevIew ~ 8/1I7IJ19 11/1I1lJ19 12/1I1lJ19 1/1I1IJ7IJ 2/1I1D7IJ 3/1I7IJ7lJ 4/1I1lJ7IJ 5/1I1D7IJ 6/1I7IJ7IJ 7/111D7IJ 8/1I7IJ7IJ

Repeat Pnx:ess Each

20 Year 7/111D19

9/'lTJ11IJ19 Treaswy SbIff Be .... Ednwthi FY2l

IIud&et Needs 'llJ/1I1D19

neaswy PIUVIdes a.d&et Offlce with EstImated EMIF Bu4Iet teed for FY2l

* Within 30 days of passing a budget, the Local Government must submit its EMIF budget to the Treasury for review. This must be done no later than 8/31/2020. The final budget must be

less than or equal to the budget submitted on or before 9/15/2019.

8/l1I1JJ7IJ '"DeIc51e for loci I GCM!I'"II'MnlS to

SUiml EMF BudJet Alrendrrel'lS for FY2l.

**Upon submission of a local government's budget as it relates to EMIF, Treasury will review and agree to match the local government's budgeted funds, subjectto available funds in the

EMIF. Ifthe EM IF budget appropriation is less than the funds necessary to match local govemments, Treasury staff will notify local governments of the maximum matchingfunds

available to that local government.

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ELECTRONIC MONITORING INDIGENCY FUND

MEMORANDUM OF UNDERSTANDING

WHEREAS, based on (Name of Local Government) "Local Government" participation in the Electronic Monitoring Indigency Fund ("EMIF") by resolution, the Department of Treasury ("Department") and the Local Government have agreed to enter into this memorandum of understanding ("MOU"). The EMIF shall be composed oftwo (2) accounts: an account used for the payment of eligible costs associated with the lease, purchase, installation, removal and maintenance of ignition interlock devices ("Ignition Interlock Account") and an account used for the payment of eligible costs associated with the use of trans dermal monitoring devices, other alternative alcohol or drug monitoring devices, and global positioning monitoring devices ("Other Alternative Drug and Alcohol Monitoring Device Account").

I. PURPOSE

The purpose of this MOU is to outline the roles and responsibilities and the payment process for the Local Government costs associated with the Local Government's participation in the EM IF relative to eligible transdermal monitoring devices; other alternative drug and alcohol monitoring devices; and global positioning monitoring devices for its indigent defendants (collectively, "Device" or "Devices").

II. PAYMENT PROCESS

A. Through the Local Government's participation in the EMIF, it will pay fifty percent (50%) of the costs associated with Devices for its indigent defendants with the State of Tennessee ("State") paying the other fifty percent (50%), subject to the transfer of money from the Ignition Interlock Account to the Other Alternative Drug and Alcohol Monitoring Account as well as an appropriation by the State.

B. In obtaining money from the Local Government, the Department will bill the Local Government on a monthly basis by providing it with a statement of costs associated with Devices by either collecting the costs from the Local Government's Local Government Investment Pool Account ("LGIP") or a Local Government's designated bank account. The Local Government chooses the following payment option (check one):

o A journal draft from the Local Government's LGIP account on a monthly basis for Device invoices. In order to utilize this option, the Local Government must deposit its full budgeted amount for participation in the EMIF with the Department in a lump sum within thirty (30) business days from the date the budgeted amount is approved. The Local Government's funds will be placed in a designated LGIP account and will earn interest at the applicable rates to the credit of the Local Government; or

o ACH draft from a bank account designated by the Local Government in twelve (12) equal monthly installments.

C. The State may also obtain money from participating Local Governments for costs associated with Devices from the Local Government's state-shared taxes.

D. At the conclusion of any fiscal year, should the Local Government have a balance in either account option listed above in excess of its EMIF liabilities, the Local Government may opt to have the fund returned to the Local Government or roll the funds into the next fiscal year for participation in EMIF.

E. In the event that the Local Government fails to pay its liabilities as established in this MOU, the State may also obtain money from participating Local Governments for costs associated with Devices from the Local Government's state-shared taxes.

1

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F. Should the Local Government not pay its fifty percent (50%) of costs associated with Devices, the State will cease paying its portion of the costs and the Department will not approve any claims or pay any invoices as of the date that the Local Government cannot pay its costs and until such time that the Local Government has sufficient funds available to pay its costs as provided in this MOU.

III. DURATION

This MOU will become effective upon signature by the authorized representatives for the Department and the Local Government and will remain in effect until modified or terminated upon the mutual agreement of the Department and Local Government. This MOU will be automatically terminated if the Local Government withdraws its participation from the EMIF for the payment of costs associated with Devices, and the Local Government pays outstanding liabilities to the EMIF in accordance with the terms of this MOU and applicable laws, rules, policies, procedures and guidance.

IV. SURVIVAL

The terms, provisions, representations, and warranties contained in this MOU which by their sense and context are intended to survive the performance and termination of this MOU, shall so survive the completion of performance and termination of this MOU.

V. CONTACT INFORMATION

Department of Treasury: Brian Derrick, Director of Accounting Tennessee Department of Treasury 502 Deaderick Street Andrew Jackson Building, 14th Floor Nashville, Tennessee 37243 (615) Email: Brian.Den·[email protected]

Local Government: Name/Title of Representative Name of Local Government Address Telephone Email

By: ~~~~~~~--~--

David H. Lillard, Jr., State Treasurer Date: ____________ _

By:. __________________ _

(local government representative with authority to sign) Date: ___________ _

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RESOLUTION FOR LOCAL GOVERNMENT PARTICIPATION IN THE ELECTRONIC MONITORING INDIGENCY FUND

WHEREAS, pursuant to Chapter 505 of the 2019 Public Acts, a local government shall have the option to

participate in the Electronic Monitoring Indigency Fund ("EMIF") relative to the payment of costs for eligible

transdermal monitoring devices, other alternative drug and alcohol monitoring devices, and global positioning

monitoring devices for its indigent defendants (collectively, "Devices"). Participation shall be demonstrated through

a resolution legally adopted and approved by the Local Government's legislative body accepting the liability

associated with participation and containing the budgeted amount that the Local Government commits to its

participation in the EMIF;

WHEREAS, (Name oflocal government) "Local Government" desires to participate in

the EMIF relative to the payment of costs associated with Devices until such time as the Local Government

withdraws its participation in the EMIF.

WHEREAS, the Local Government agrees that in order to participate in the EMIF for the payment of costs

associated with Devices, it shall adopt this resolution containing a budgeted amount for the upcoming fiscal year and

sign a memorandum of understanding with the State of Tennessee ("State") about the payment of costs;

WHEREAS, through the memorandum of understanding between the Local Government and the State, the State

may bill the local government for its budgeted amount by drawing from either the Local Government's Local

Government Investment Pool ("LGIP") account or from a bank account designated by the Local Government for

costs associated with Devices;

WHEREAS, the State may also obtain money from participating Local Governments for costs associated with Devices from

the Local Government's state-shared taxes;

WHEREAS, through the Local Government's participation and for the duration of its participation period, the Local

Government will be responsible for fifty percent (50%) of the cost associated with Devices that have been ordered

on or after July 1,2019;

WHEREAS, the Local Government understands through the execution of this document that the State will provide

funds matching each Local Government's budgeted amount for participation in the fund, subject to an appropriation

by the State and the solvency of either or both of the accounts contained in the EMIF;

WHEREAS, for each upcoming fiscal year, the Local Government agrees that it will work cooperatively with the

State to develop its budgeted amount for participation in the fund prior to approval by the Local Government's

legislative body to determine ifthe State anticipates having sufficient funds to provide its fifty percent (50%) match;

WHEREAS, for each year of participation subsequent to the Local Government's initial participation year, and no

later than a date certain established by the State Treasurer, the Local Government shall notify the State Treasurer of

the budgeted amount that is approved for its continued participation in the EMIF within thirty (30) days after the

Local Government budget is approved by the local legislative body along with a copy of the approved budget; said

budgeted amount shall appropriate the funds necessary for the Local Government to meet its liabilities;

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WHEREAS, to the extent that the Local Government does not pay its costs associated with Devices, the State will

cease paying its portion of the costs, and the State will not approve any claims or pay any invoices on a going

forward basis until such time that the Local Government has sufficient funds;

WHEREAS, subject to applicable rules, policies, procedures and guidance from the State, a Local Government may

amend its budget by reducing and not increasing its budgeted amount;

WHEREAS, the Local Government shall be solely responsible for its liability in its EMIF participation as indicated

in applicable laws, rules, this resolution and memorandum of understanding; and

WHEREAS, should a Local Government withdraw its participation from the EMIF, the Local Government shall

pay outstanding liabilities for Device invoices for claims that were approved during the period of time the Local

Government participated in EMIF.

NOW, THEREFORE, BE IT RESOLVED the Board of Directors for the [insert name of Local Government's

governing body] hereby authorizes the Local Government participation in EMIF with the Local Government being

solely responsible for meeting the requirements, conditions, limitations and restrictions relative to the payment of its

liabilities associated with participation in the EMIF. The Board of Directors has also adopted a budget appropriating

the funds necessary to meet the Local Government's liabilities associated with its participation in EM IF and has

committed a budgeted amount of that will be used to fund its participation for the fiscal year

beginning July 1,20 __ . A copy of the budget is attached hereto;

STATE OF TENNESSEE

COUNTY OF _______ _

I,

_______ _______________________ , clerk of the

_________________ in ___ ---', Tennessee, does hereby certify that this is a true and

exact copy of the foregoing Resolution that was approved and adopted in accordance with applicable law at a

meeting held on the ____ day of __________ , 20_, the original of which is on file in this

office.

IN WITNESS WHEREOF, I have hereunto set my hand, and the seal of the

As Clerk of the Board, as aforesaid Seal

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Budget Amendment – 101 – County Clerk Reserve Request

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RESOLUTION

BE IT RESOLVED, by the County Legislative Body and/or the Board of County Commissioners of Fayette County, Tennessee, in regular sessions on this 27th day of August, 2019, it being the fourth Tuesday of the month and the regular monthly meeting of the County Legislative Body in the Criminal Justice Center in Somerville, Tennessee.

That the General Fund #101 Budget be amended in the following words and figures, to wit:

COUNTY GENERAL FUND BUDGET AMENDMENT

F/Y 19/20 August 2019

Adjustment to Reserve Accounts: DECREASE INCREASE 34515 Restricted for Finance $ 1,977.20 Subtotal-34515 $ 1,977.20 TOTAL INCREASE/DECREASE TO RESERVE ACCOUNTS: $ 1,977.20 Adjustment to Expenditure Accounts: DECREASE INCREASE 52500 County Clerk’s Office 435 Office Supplies $ 1,977.20 Subtotal-52500 $ 1,977.20 TOTAL INCREASE/DECREASE TO EXPENDITURE ACCOUNTS: $ 1,977.20 Prior Estimated Expenditures $ 19,680,200.00 Total Estimated Expenditures this Amendment $ 19,682,177.20 Projected Fund Balance before Amendment $ 5,162,006.00 Change in Fund Balance this Amendment $ 0.00 Estimated Ending Fund Balance as of June 30, 2020 $ 5,162,006.00

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Budget Amendment – 171 – Additional REIL Project

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RESOLUTION

BE IT RESOLVED, by the County Legislative Body and/or the Board of County Commissioners of Fayette County, Tennessee, in regular sessions on this 27th day of August, 2019, it being the fourth Tuesday of the month and the regular monthly meeting of the County Legislative Body in the Criminal Justice Center in Somerville, Tennessee.

That the General Capital Projects Fund #171 Budget be amended in the following words and figures, to wit:

COUNTY GENERAL CAPITAL PROJECTS FUND BUDGET AMENDMENT

F/Y 19/20 August 2019

Adjustment to Revenue Accounts: INCREASE DECREASE 46120 Airport Maintenance Program $ 70,300.00 Subtotal-46120 $ 70,300.00 TOTAL INCREASE/DECREASE TO REVENUE ACCOUNTS: $ 70,300.00 Adjustment to Expenditure Accounts: DECREASE INCREASE 58220 Airport 335 Maintenance & Repairs - Buildings $ 70,300.00 339 Matching Share 3,315.00 Subtotal-58220 $ 73,615.00 TOTAL INCREASE/DECREASE TO EXPENDITURE ACCOUNTS: $ 73,615.00 Prior Estimated Expenditures $ 1,470,600.00 Total Estimated Expenditures this Amendment $ 1,544,215.00 Projected Fund Balance before Amendment $ 178,025.00 Change in Fund Balance this Amendment $ 3,315.00 Estimated Ending Fund Balance as of June 30, 2020 $ 174,710.00

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Architect for Old School Board Building

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Tenn. Code Ann. § 62-2-107

Current through the 2019 Regular Session. The commission may make editorial changes to this version and may relocate or redesignate text. Those changes will appear on Lexis

Advance after the publication of the certified volumes and supplements. Pursuant to TCA sections 1-1-110, 1-1-111, and 1-2-114, the Tennessee Code Commission certifies the final,

official version of the Tennessee Code. Until the annual issuance of the certified volumes and supplements, references to the updates made by the most recent legislative session

should be to the Public Chapter and not TCA.

62-2-107. Employment of licensees on public works -- Excluded public works. (a) Neither the state, nor any county, city, town or village or other political subdivision of the state, shall engage in the construction or maintenance of any public work involving architecture, engineering or landscape architecture for which the plans, specifications and estimates have not been made by a registered architect, registered engineer or registered landscape architect. (b) (1) Nothing in this section shall be held to apply to such public work if: (A) The contemplated expenditure for the complete project does not exceed fifty thousand dollars ($50,000), and the work does not alter the structural, mechanical or electrical system of the project; or (B) The contemplated expenditure for the complete project does not exceed one hundred thousand dollars ($100,000), the project is located in a state park, and the work is solely maintenance, as defined in the policy and procedures of the state building commission. (2) For a public work located in a state park, existing plans may be used as a basis of design if the plans have been designed and sealed by a registered architect, engineer, or landscape architect and a registered architect, engineer, or landscape architect reviews such plans for compliance with all applicable codes and standards and appropriateness for the site conditions of the project, makes changes if required, and seals the plans in accordance with the requirements of this chapter. (c) For the purposes of this chapter, "public work" does not include construction, reconstruction or renovation of all or any part of an electric distribution system owned or operated directly or through a board by a municipality, county, power district or other subdivision of this state that is to be constructed, reconstructed or renovated according to specifications established in the American National Standard Electrical Safety Code, the National Electrical Code or other recognized specifications governing design and construction requirements for such facilities. Notwithstanding this subsection (c), "electrical distribution system" does not include any office buildings, warehouses or other structures containing walls and a roof that are to be open to the general public.

History Acts 1979, ch. 263, § 36; T.C.A., § 62-236; Acts 1988, ch. 990, § 9; 1994, ch. 644, § 3; 2012, ch. 927, § 1; 2015, ch. 403, § 1.

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12-4-107. Contracts for professional services. (a) All contracts for architectural and engineering services procured by any municipal corporation, county, state, development district, utility district, human resource agency, or other political subdivision created by statute, and all contracts for construction services procured by any county, city, metropolitan government, or town for projects described in subsection (b), shall meet the following requirements: (1) In the procurement of architectural and engineering services, the selection committee or procurement official may seek qualifications and experience data from any firm or firms licensed in this state and interview such firm or firms. The selection committee or procurement official shall evaluate statements of qualifications and experience data regarding the procurement of architectural and engineering services, and shall conduct discussions with such firm or firms regarding the furnishing of required services and then shall select the firm deemed to be qualified to provide the services required. (2) The selection committee or procurement official shall negotiate a contract with the qualified firm for architectural and engineering services at compensation which the selection committee or procurement official determines to be fair and reasonable to the government. In making such determination, the selection committee or procurement official shall take into account the estimated value of the services to be rendered, the scope of work, complexity and professional nature thereof. (3) Should the selection committee or procurement official be unable to negotiate a satisfactory contract with the firm considered to be qualified, at a price determined to be fair and reasonable, negotiations will continue with other qualified firms until an agreement is reached. (4) A city, county or utility district having a satisfactory existing working relationship for architectural or engineering services may expand the scope of the services; provided, that they are within the technical competency of the existing firm, without exercising this section. (b) Construction projects of a county, city, metropolitan government, or town shall meet the following requirements: (1) For construction of local projects or additions to existing buildings, a county, city, metropolitan government, or town may contract for construction management agent or advisor services or construction manager at-risk services. Construction management services may be performed by a qualified person licensed under the Contractors Licensing Act of 1994, compiled in title 62, chapter 6, part 1. Construction management services are to be procured for each project through a written request for proposals process through advertisement. The procurement and advertisement shall be in accordance with the laws, regulations, and ordinances of the county, city, metropolitan government, or town. The written request for proposals process shall invite prospective proposers to participate and shall indicate the service requirements and the factors used for evaluating the proposals. These factors may include the construction manager's qualifications and experience on similar projects, qualifications of personnel to be assigned to the project, fees and costs, or any additional factors deemed relevant by the procuring entity for procurement of the service. The contract for such services shall be awarded to the best qualified and responsive responder. A construction manager agent or advisor is prohibited from undertaking actual construction work on a project over which the construction manager agent or advisor coordinates or oversees the planning, bid, or construction phases of the project, except in instances when bids have been solicited twice and no bids have been submitted. If the construction manager agent or advisor can document that a good faith effort was made in each bid solicitation to obtain bids and no bids were received, then the construction manager agent or advisor may perform the construction work at a price agreed upon by the construction manager agent or advisor, the architect, and the owner of the project. A governing body, at its own discretion, may perform work on the project with its own employees and may include the coordination and oversight of this work as part of the services of the construction manager agent or advisor. Sealed bids for actual construction work shall be opened at the bid opening and the names of the contractors and their bid amounts shall be announced. (2) Construction management agent or advisor services or construction manager at-risk services for the construction of local projects or additions to existing buildings may be performed by: (A) A general contractor licensed in this state pursuant to the Contractors Licensing Act of 1994, compiled in title 62, chapter 6, part 1; provided, that none of such services performed by a general contractor involve any of the services exempt from the requirements of title 62, chapter 6, part 1 as "normal architectural and engineering services" under § 62-6-102(4)(B), unless, with regard to the

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performance of any services defined as normal architectural and engineering services, the general contractor is also licensed as an architect or engineer under title 62, chapter 2; or (B) An architect or an engineer licensed pursuant to title 62, chapter 2; provided, that none of such services performed by an architect or engineer involve any of the services required to be performed by a contractor within the definition of "contractor" under § 62-6-102, unless with regard to the performance of any services included within the definition of "contractor", the architect or engineer is also licensed as a contractor under the Contractors Licensing Act of 1994, compiled in title 62, chapter 6, part 1. (3) Construction work that is under the coordination and oversight of a construction manager shall be procured through competitive bids.

History

Acts 1969, ch. 331, § 1; T.C.A., § 12-432; Acts 1984, ch. 822, § 2; 1990, ch. 699, § 1; 1991, ch.

518, §§ 1, 2; 1998, ch. 990, § 1; 2009, ch. 518, § 1; 2013, ch. 403, § 76; T.C.A. § 12-4-106; 2018,

ch. 794, §§ 1, 2.

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Budget Review Fund 141 & 142

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Fayette CountyBasic Education Program Allocation

2019-2020

Instructional Salaries Funding




Instructional Benefits Funding




Classroom Funding

Total Full Funding - Classroom $3,767,000


State Share of Classroom Funding 70.91% (3) $2,671,000

Non-Classroom Funding

Total Full Funding - Non-Classroom $7,716,000


State Share of Non-Classroom Funding 42.19% (4) $3,255,000

Total State BEP Funding Allocation (1) + (2) + (3) + (4) $13,985,000 (5)

Plus Additional Minimum Funding $2,870,000

$16,855,000

#N/A $0

$0

#N/A $16,855,000

Total Required Local Matching Funds 11,027,000 (6)

Total BEP Funding - State and Local $25,012,000 (5) + (6)

Additional Information

Student Counts (Weighted average of months 2,3,6, and 7) 2018-19 2017-18

Total ADMs 3,261 3,298

Career and Technical ADMs Served 105 132

Special Education ADMs Identified and Served 610 572

FY20 Increase in Instructional Salary Funds $148,000

System FY18 Weighted Average Salary $43,615

Statewide FY18 Weighted Average Salary $46,369

Required Instructional Salary Budget Increase $148,000

IEA Program - per pupil amount $7,670

Fiscal Capacity Indices

TACIR Index 0.383%

CBER/Fox Index 0.479%

TACIR 50% & CBER 50% 0.431%

July Final

BEP Allocation is Minimum Funding Provision

Department of Education

Office of Local Finance 1 7/25/2019

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Maintenenace of Effort and BEP Match WorksheetFY 2019-20

BEP Required Local Funding 11,027,000$ (from July 2019 BEP Final)

Local Contributions toward Funding

MOE - Required Minimum (Lower of Dollar Value or Average Daily Membership. Includes Property Tax, Sales Tax, Payment-In-Leu of Taxes, Interstate Telecommunications Tax, etc.) 9,813,459$

Debt Payments Made on Behalf of Schools

GO Bond 2011 (Jr. High Schools) 739,704$ GO Bond 2012B (Buckley Carpenter) 280,700$

GO Bond 2013 (Buckley Carperter) 193,138$ Total 1,213,542$

Total Local Contributions 11,027,000$

Difference $0

If Additional Funds are Needed for BEP MatchMinimum Amount of Local Funding -$

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Sales Tax Surety

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Electronic Monitoring Indigency Fund

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DAVID H. LILLARD, JR. STATE TREASURER

The Honorable Rhea Skip Taylor Mayor, Fayette County PO Box 218 13095 N. Main St. Somerville, TN 38068

Dear Mayor Taylor,

STATE OF TENNESSEE

TREASURY DEPARTMENT STATE CAPITOL

NASHVILLE, TENNESSEE 37243·0225

May 31, 2019

615.741.2956 [email protected]

JUN - 5 2019

This letter is to inform you of recent changes to the laws governing the Electronic Monitoring Indigency Fund (EMIF) and how these changes could impact your office. The Tennessee Department of Treasury's Division of Claims and Risk Management is responsible for processing eligible claims for reimbursement for interlock, transdermal, mobile breathalyzer, and GPS monitoring devices that are specifically related to alcohol and drug related offenses for indigent offenders. Devices are ordered by courts and are installed and monitored by third party vendors who bill the State for charges incurred by offenders using the device.

Providers of these devices shall charge reasonable and customary fees in accordance with applicable law. The alcohol or drug monitoring devices that are eligible for reimbursement from the EMIF include, but are not limited to, ignition interlock devices, transdermal devices, and other electronic monitoring devices with random alcohol or drug testing.

In 2019, the General Assembly passed Public Chapter 505 which restructures the EMIF by specifying that ignition interlock claims will be the only claims fully funded by the State. All other devices recognized by the EMIF will be funded through a cost sharing program between the State and each local government. Specifically, the bill divides the EM IF into two accounts, as follows:

(1) The ignition interlock account will be used for the eligible costs associated with ignition interlock devices or with any other cost or fee associated with a functioning ignition interlock device for persons determined by the court to be indigent. This account will contain stateappropriated monies, as well as the fees assessed in accordance with applicable law.

(2) The non-interlock account will contain only those funds from each local government that chooses to utilize the cost sharing program, as well as excess funds from the ignition interlock account, as determined by Treasury, for the purpose of matching the local government's approved budget. This account is for the eligible costs associated with the use of a transdermal monitoring device, other alternative alcohol or drug monitoring device, or a global positioning monitoring device by persons determined by the court to be indigent.

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If a local government elects to participate in the cost sharing program for non-interlock devices, the three steps below must be completed. It should be noted that FY20, being the first fiscal year, has special considerations which are described below.

1. A local government must pass a resolution electing to participate in the cost sharing program by September 15, 2019. To assist you, Treasury has provided the draft resolution. Regardless of the date of passage, all resolutions for FY20 will be effective July 1,2019. This is required only upon election to participate in the program.

2. Submit an annual budget for FY20 and projected FY21 budget by September 15,2019, showing the budgeted portion for the EMIF Cost Sharing Program. This budget will be reviewed by Treasury and matched, subject to available funds.

a. This is required for each fiscal year on or before September 15 th preceding the start of the fiscal year being budgeted. For example, a budget for FY22 should be submitted by September 15, 2020.

b. Once an estimated budget is submitted for FY20, a local government may submit a budget amendment to Treasury for approval by May 31,2020, but only for FY20. Budget amendments may be denied if matching funds are not available.

c. For all other fiscal years, a local government may submit a 'restricted' budget amendment.

i. These amendments can only lower the proposed budget amount. ii. These amendments must be presented to Treasury no later than August 30th of the

fiscal year for which the budget applies.

3. Submit a Memorandum of Understanding (MOU) to Treasury committing to pay all liabilities up to the stated budgeted amounts applicable to that fiscal year. This is required only upon election to participate in the program. Additionally, provide the local government's preferred method of remitting its budgeted amounts to Treasury by choosing one of two options below:

a. Provide a lump sum amount at the beginning of each fiscal year. This amount will be placed in a Local Government Investment Pool account (LGIP) and will earn applicable interest for the local government. Funds will be drawn from the LGIP account periodically to pay the local government's share of the program.

b. Provide agreement to allow the State to draw the funds from the local government's designated bank account via ACH Debit. The funds will be drawn in twelve (12) equal installments of the budgeted amount for that fiscal year on or about the third business day of each month.

If a local government does not wish to participate for FY20 but does wish to participate for FY21 and beyond, step 1 should be completed. The resolution should indicate that the effective date is July 1,2020.

Following the completion of the three steps listed above, all eligible devices for indigent offenders ordered by judges in your local government will be paid from the cost sharing program with the State as funds are available.

Treasury will periodically update your local government on the balance of your budgeted commitment and the projected liabilities to the cost sharing program. If the amount of claims for installed devices is projected to meet or exceed the local government's fiscal year budget, the EMIF will not accept new claims until the next fiscal year. The local government is ultimately responsible for tracking liabilities and ensuring it does not exceed the allotted fiscal year budget. In the event liabilities exceed the budgeted

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amount for cost sharing, Treasury will deny all claims and invoices received after liabilities have been exceeded, until the next fiscal year.

In order for the Department of Treasury to properly evaluate the availability of matching funds for the EMIF, it is imperative that we receive all documents for FY20 and FY21 by September 15,2019. These documents will also allow the Department to better understand the funding status of the EMIF and the demand on the fund.

We look forward to partnering with you and other local governments across the State.

If you have any questions concerning this letter, please contact Roy West, Director of Special Projects, by e-mail at Roy. We t(a).ln.gov or call (615) 253-8771.

Enclosures:

Memorandum of Understanding

Resolution

Timeline

Sincerely yours,

~4 David H. Lillard Jr. Tennessee State Treasurer

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6/l/1D19


9/1S12019

David R. Lillard, Jr .. State Treasurer

·l.oc:al Govenments ~ BelIn ~n"'" fg- FY20

-Deadlhe for lDGIl Go\Ioemments ., Opt...., forFY2Dand Delver ResoklUon .. d EMIFBu~

5/3112020 Deadihe ID SUbnt Budget Amelllmert for FY2020

6/112019

7/1/2019 -6/30/2020 The EMIF Colt Shaml PIUIr<lm May Mi*e hlments for E1r&1b1eClamsand InIoIces tir .... rtldpallrwlDGll GoW!mmerts

8/1/2019 9/1/2019 W/1I2019 ll/l/1D19 12./1/lD19

7/112019 New EMF I.- Becomes E1fed:1ve

*Treasury must first review and agree to match the local govemment's budgeted funds, subject to available funds in the EMIF. So longas the EMIF has available funds to match the local govemment's budget, the EMIF can begin making payments for

invOIces.

1/1/2020 2/1/2020 3/1/2020 4/1/2020 5/l/1D20 6/1/2020 6/31)/2020

**Even if a local government waits until September 15 th to optin, the participation period ison a fiscal year basis. Claims filed for court orders issued for the participating loca I government

between July 1, 2019 and the opt-in date, will be honored by the EMIF and the local government.

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David H. Lillard, Jr., State Treasurer


7/l111J19 local G:Mnments May BEll n Optinc-fn fa" FY2l

9/15/1lJ19 DeacIile for IJaI GcNermImIs to Opt-h

for FY2l and Dellfer ResoUtIm and Estmated EMF Budget

9/lS/1Dl9 -8/31I1IJ7IJ 7/111l119 -9/lS/1lJ19 local GcnIenma1ts PassOpt ..... ResokItiDns and EsIIrrele FY2l

local G:Mnm8'ts MaySUbmtArrerded EMIF~ to theTreauyfa" R.-I RevIew ~ 8/1I7IJ19 11/1I1lJ19 12/1I1lJ19 1/1I1IJ7IJ 2/1I1D7IJ 3/1I7IJ7lJ 4/1I1lJ7IJ 5/1I1D7IJ 6/1I7IJ7IJ 7/111D7IJ 8/1I7IJ7IJ

Repeat Pnx:ess Each

20 Year 7/111D19

9/'lTJ11IJ19 Treaswy SbIff Be .... Ednwthi FY2l

IIud&et Needs 'llJ/1I1D19

neaswy PIUVIdes a.d&et Offlce with EstImated EMIF Bu4Iet teed for FY2l

* Within 30 days of passing a budget, the Local Government must submit its EMIF budget to the Treasury for review. This must be done no later than 8/31/2020. The final budget must be

less than or equal to the budget submitted on or before 9/15/2019.

8/l1I1JJ7IJ '"DeIc51e for loci I GCM!I'"II'MnlS to

SUiml EMF BudJet Alrendrrel'lS for FY2l.

**Upon submission of a local government's budget as it relates to EMIF, Treasury will review and agree to match the local government's budgeted funds, subjectto available funds in the

EMIF. Ifthe EM IF budget appropriation is less than the funds necessary to match local govemments, Treasury staff will notify local governments of the maximum matchingfunds

available to that local government.

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ELECTRONIC MONITORING INDIGENCY FUND

MEMORANDUM OF UNDERSTANDING

WHEREAS, based on (Name of Local Government) "Local Government" participation in the Electronic Monitoring Indigency Fund ("EMIF") by resolution, the Department of Treasury ("Department") and the Local Government have agreed to enter into this memorandum of understanding ("MOU"). The EMIF shall be composed oftwo (2) accounts: an account used for the payment of eligible costs associated with the lease, purchase, installation, removal and maintenance of ignition interlock devices ("Ignition Interlock Account") and an account used for the payment of eligible costs associated with the use of trans dermal monitoring devices, other alternative alcohol or drug monitoring devices, and global positioning monitoring devices ("Other Alternative Drug and Alcohol Monitoring Device Account").

I. PURPOSE

The purpose of this MOU is to outline the roles and responsibilities and the payment process for the Local Government costs associated with the Local Government's participation in the EM IF relative to eligible transdermal monitoring devices; other alternative drug and alcohol monitoring devices; and global positioning monitoring devices for its indigent defendants (collectively, "Device" or "Devices").

II. PAYMENT PROCESS

A. Through the Local Government's participation in the EMIF, it will pay fifty percent (50%) of the costs associated with Devices for its indigent defendants with the State of Tennessee ("State") paying the other fifty percent (50%), subject to the transfer of money from the Ignition Interlock Account to the Other Alternative Drug and Alcohol Monitoring Account as well as an appropriation by the State.

B. In obtaining money from the Local Government, the Department will bill the Local Government on a monthly basis by providing it with a statement of costs associated with Devices by either collecting the costs from the Local Government's Local Government Investment Pool Account ("LGIP") or a Local Government's designated bank account. The Local Government chooses the following payment option (check one):

o A journal draft from the Local Government's LGIP account on a monthly basis for Device invoices. In order to utilize this option, the Local Government must deposit its full budgeted amount for participation in the EMIF with the Department in a lump sum within thirty (30) business days from the date the budgeted amount is approved. The Local Government's funds will be placed in a designated LGIP account and will earn interest at the applicable rates to the credit of the Local Government; or

o ACH draft from a bank account designated by the Local Government in twelve (12) equal monthly installments.

C. The State may also obtain money from participating Local Governments for costs associated with Devices from the Local Government's state-shared taxes.

D. At the conclusion of any fiscal year, should the Local Government have a balance in either account option listed above in excess of its EMIF liabilities, the Local Government may opt to have the fund returned to the Local Government or roll the funds into the next fiscal year for participation in EMIF.

E. In the event that the Local Government fails to pay its liabilities as established in this MOU, the State may also obtain money from participating Local Governments for costs associated with Devices from the Local Government's state-shared taxes.

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F. Should the Local Government not pay its fifty percent (50%) of costs associated with Devices, the State will cease paying its portion of the costs and the Department will not approve any claims or pay any invoices as of the date that the Local Government cannot pay its costs and until such time that the Local Government has sufficient funds available to pay its costs as provided in this MOU.

III. DURATION

This MOU will become effective upon signature by the authorized representatives for the Department and the Local Government and will remain in effect until modified or terminated upon the mutual agreement of the Department and Local Government. This MOU will be automatically terminated if the Local Government withdraws its participation from the EMIF for the payment of costs associated with Devices, and the Local Government pays outstanding liabilities to the EMIF in accordance with the terms of this MOU and applicable laws, rules, policies, procedures and guidance.

IV. SURVIVAL

The terms, provisions, representations, and warranties contained in this MOU which by their sense and context are intended to survive the performance and termination of this MOU, shall so survive the completion of performance and termination of this MOU.

V. CONTACT INFORMATION

Department of Treasury: Brian Derrick, Director of Accounting Tennessee Department of Treasury 502 Deaderick Street Andrew Jackson Building, 14th Floor Nashville, Tennessee 37243 (615) Email: Brian.Den·[email protected]

Local Government: Name/Title of Representative Name of Local Government Address Telephone Email

By: ~~~~~~~--~--

David H. Lillard, Jr., State Treasurer Date: ____________ _

By:. __________________ _

(local government representative with authority to sign) Date: ___________ _

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RESOLUTION FOR LOCAL GOVERNMENT PARTICIPATION IN THE ELECTRONIC MONITORING INDIGENCY FUND

WHEREAS, pursuant to Chapter 505 of the 2019 Public Acts, a local government shall have the option to

participate in the Electronic Monitoring Indigency Fund ("EMIF") relative to the payment of costs for eligible

transdermal monitoring devices, other alternative drug and alcohol monitoring devices, and global positioning

monitoring devices for its indigent defendants (collectively, "Devices"). Participation shall be demonstrated through

a resolution legally adopted and approved by the Local Government's legislative body accepting the liability

associated with participation and containing the budgeted amount that the Local Government commits to its

participation in the EMIF;

WHEREAS, (Name oflocal government) "Local Government" desires to participate in

the EMIF relative to the payment of costs associated with Devices until such time as the Local Government

withdraws its participation in the EMIF.

WHEREAS, the Local Government agrees that in order to participate in the EMIF for the payment of costs

associated with Devices, it shall adopt this resolution containing a budgeted amount for the upcoming fiscal year and

sign a memorandum of understanding with the State of Tennessee ("State") about the payment of costs;

WHEREAS, through the memorandum of understanding between the Local Government and the State, the State

may bill the local government for its budgeted amount by drawing from either the Local Government's Local

Government Investment Pool ("LGIP") account or from a bank account designated by the Local Government for

costs associated with Devices;

WHEREAS, the State may also obtain money from participating Local Governments for costs associated with Devices from

the Local Government's state-shared taxes;

WHEREAS, through the Local Government's participation and for the duration of its participation period, the Local

Government will be responsible for fifty percent (50%) of the cost associated with Devices that have been ordered

on or after July 1,2019;

WHEREAS, the Local Government understands through the execution of this document that the State will provide

funds matching each Local Government's budgeted amount for participation in the fund, subject to an appropriation

by the State and the solvency of either or both of the accounts contained in the EMIF;

WHEREAS, for each upcoming fiscal year, the Local Government agrees that it will work cooperatively with the

State to develop its budgeted amount for participation in the fund prior to approval by the Local Government's

legislative body to determine ifthe State anticipates having sufficient funds to provide its fifty percent (50%) match;

WHEREAS, for each year of participation subsequent to the Local Government's initial participation year, and no

later than a date certain established by the State Treasurer, the Local Government shall notify the State Treasurer of

the budgeted amount that is approved for its continued participation in the EMIF within thirty (30) days after the

Local Government budget is approved by the local legislative body along with a copy of the approved budget; said

budgeted amount shall appropriate the funds necessary for the Local Government to meet its liabilities;

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WHEREAS, to the extent that the Local Government does not pay its costs associated with Devices, the State will

cease paying its portion of the costs, and the State will not approve any claims or pay any invoices on a going

forward basis until such time that the Local Government has sufficient funds;

WHEREAS, subject to applicable rules, policies, procedures and guidance from the State, a Local Government may

amend its budget by reducing and not increasing its budgeted amount;

WHEREAS, the Local Government shall be solely responsible for its liability in its EMIF participation as indicated

in applicable laws, rules, this resolution and memorandum of understanding; and

WHEREAS, should a Local Government withdraw its participation from the EMIF, the Local Government shall

pay outstanding liabilities for Device invoices for claims that were approved during the period of time the Local

Government participated in EMIF.

NOW, THEREFORE, BE IT RESOLVED the Board of Directors for the [insert name of Local Government's

governing body] hereby authorizes the Local Government participation in EMIF with the Local Government being

solely responsible for meeting the requirements, conditions, limitations and restrictions relative to the payment of its

liabilities associated with participation in the EMIF. The Board of Directors has also adopted a budget appropriating

the funds necessary to meet the Local Government's liabilities associated with its participation in EM IF and has

committed a budgeted amount of that will be used to fund its participation for the fiscal year

beginning July 1,20 __ . A copy of the budget is attached hereto;

STATE OF TENNESSEE

COUNTY OF _______ _

I,

_______ _______________________ , clerk of the

_________________ in ___ ---', Tennessee, does hereby certify that this is a true and

exact copy of the foregoing Resolution that was approved and adopted in accordance with applicable law at a

meeting held on the ____ day of __________ , 20_, the original of which is on file in this

office.

IN WITNESS WHEREOF, I have hereunto set my hand, and the seal of the

As Clerk of the Board, as aforesaid Seal

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FAYETTE COUNTY COMMISSION

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