FARR FUNDING ALLOCATIONS REQUEST AND REPORTING SYSTEM 1 Stakeholder Engagement and Operational...

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FARR

FUNDING ALLOCATIONS REQUEST

AND REPORTING

SYSTEM

Stakeholder Engagement and Operational Planning Unit

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FARR: Funding Allocations Request and Reporting

• What is FARR

• Overview of how it works

• FARR User Roles

• Programmes in FARR

• Using data in the system

• FARR Reporting

• System DemoStakeholder Engagement and Operational Planning Unit

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FARR – WHAT IS IT FARR is a web application linked to a database capturing quantitative data in a questionnaire format relating to programmes and courses to support the Funding Allocations Request:

Inputs - estimated number of: • Learners already enrolled/started as @ 1st January and

learners commencing during 2015.

Outputs - estimated number of: • Course completers (complete; a full or partial course)• Early leavers (that leave the course prematurely)• Course completers certification – Major, Component or other

certification.

Outcomes - estimated number of: • Course completers progression and employment outcomes.


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FARR Open/Edit Periods

Open/edit periods i.e. the system is open for data entry and editing – 4 periods

• Planning period

• Reporting for January to May period (June)

• Reporting for June to September period (October)

• Reporting for October to December period (January 2016)


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Quantitative Data Captured at various levels


ETB (Provider)

Programme

Location/College/CentrePLC

Course/Group

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User Roles in FARR


Role Enter Edit View

ManagementAll data for own ETB,

not at location (centre) level

All data for own ETB, including for all locations (centres)

within their ETB

All data for all locations (centres)

within their ETB

ETB Central Inputter

Data for all locations (centres) in their ETB

Only data they entered themselves

Only data they entered themselves

Local InputterData specific to

location (centre) assigned to their

account

Data specific to location (centre) assigned to their

account

All data for their location (centre),

regardless of inputter

FARR/UAM Admin Create users and assign roles within own ETB/Centre(s)

With the exception of the FARR /UAM Admin role, only one role can be assigned to a user within an ETB. A local inputter can be assigned to more than one specific location account.

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Programmes in FARR


PLC Youthreach Specific Skills Training ITABE

VTOS Core Community Training Centres

Apprenticeship Training

Bridging & Foundation

Training

BTEI Groups Justice Workshops FET Co-operation Hours

Evening Training

ESOL Community Education +

(Arts Education)Local Training

InitiativeLibraries Training

Voluntary Literacy Tuition

Traineeships Training

Specialist Training Providers

Refugee Resettlement

Adult Literacy Groups Blended Training Skills for Work

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PLC FARR Data will be Used to Generate Data for Four Existing Processes


Data Required for the Statutory Instrument List

of Providers Approved

Data Requirements for SUSI

Course Approval and Allocation of Places

Summary List Data for P-POD (teacher

allocation)

PLC

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Data in the System


In FARRAll PLC Colleges

approved 2014-2015 (AY) are listed as

Providers /Centres in the System (circa 170)

All PLC courses approved for 2014-

2015 are assigned to each Provider (course

title)

All PLC courses approved for 2014-2015 academic year

are listed as a generic list (circa 1,000)

Generic Course Lists for: BTEI, VTOS Core, Adult

Literacy Groups, FET Cooperation Hours,

Community Education & Voluntary Literacy Tuition

Course Lists for Training

Programmes (except

Community Training Centres)

List of QQI Targeted Awards

(circa 150)

List of Non-QQI Awards (circa 750)

Location/centre Accounts for each ETB

Career Cluster List

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Using the System


• Course details; the system allows for auto population of course titles from existing lists.

• Course titles not on existing lists can be added by keying in the data.

• Award details can be added using the auto population feature from existing lists.

• Award details not on existing lists can be added through the Add Award function..

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Using the System


• Search facility in the system includes: • For courses within a programme• For awards already in the system and awards

added by the user.

• Data entered (except course title) can be edited by the system users.

• The system generates a range of reports that can be viewed in PDF, exported as a CSV file or Excel file.

• SOLAS manages the open/edit periods.

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FARR: Reporting Tool • FARR – captures quantitative data to support the ‘Funding

Allocations Request’ (estimated data)

• FARR – functionality also includes a reporting feature for actual data. Three reporting periods for each calendar/fiscal year:

• FARR facilitates the submission of reporting data on the same

basis it was submitted as part the ‘Funding Allocations Request’

• FARR reporting feature will be opened at specific periods to entry/editing of report data.


Reporting Period

January to May June to September

October to December

Report submitted June October January

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FARR

SYSTEM DEMONSTRATION


FARR FUNDING ALLOCATIONS REQUEST AND REPORTING SYSTEM 1 Stakeholder Engagement and Operational...

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