Fanny Su

Manager

IEEE Asia Pacific Operations Center

2008 Region 10 Meet

2-3 Feb 2008

Gandhinagar, Gujarat, India

IEEE E-Tools for Section Volunteers

Helping Sections to Service Members

SAMIEEE – Volunteer access to member data & demographics

EWH – Web Hosting for over 1,280 units

e-Notice - Electronic newsletter subscription service –762 units enrolled (Regions, Councils, Sections, Subsections, Chapters, Societies, Student Branches and Conferences)

Enabling Member Communications

Providing Member Relationship Management

Electronic Communications

• IEEE E-Notice– An electronic newsletter subscription service that was

created for IEEE organizational units to facilitate email distribution of newsletters and meeting and notices

– List creation and maintenance is handled through the IEEE Operations Center. New members are automatically added and members can subscribe from list. Volunteers are not faced with bounces and managing the mailing lists

– As of 14 January 2008, there are 950 registered for E-Notice from Sections, Councils, Regions, Chapters, Societies, Student Branches, Conferences, etc.

http://www.ieee.org/organizations/vols/e-notice/

E-notice Restrictions

• Conferences must complete the IEEE Information Schedule and be posted on the IEEE Conference Search before e-Notice requests can be processed. Requests for conference e-mailings, such as Call for Papers and reminders, will be reviewed by IEEE Conference Business Services. If approved, e-Notices will be sent to members of the sponsoring IEEE OU of the conference.

• Restrictions: Some IEEE Societies have requested restrictions on E-notices

Electronic Communications

• The following units from Region 10 participate in e-Notice:

– Councils - Japan Council– Sections - Australian Capital Territory, Bangalore, Delhi,

Gujarat, Indonesia, Islamabad, Karachi, Madras, Malaysia, Nagoya, Nanjing, New South Wales, New Zealand North, New Zealand South, Philippine, Queensland, Seoul, Singapore, Sri Lanka, Tokyo, Uttar Pradesh, Victorian, Western Australia

– Subsections - New Zealand Central – Chapters – Bangalore E, Beijing E, Bombay E, Hong Kong E,

Hyderabad AP/MTT/EMC/PE/IA, Indonesia COM/E, Lahore PE/IA, Madras CI/C/SP/E, Malaysia AP/MTT/ED/CAS/C/CS/E/RA, New South Wales AP/MTT/C/E/PE, New Zealand North CS/PE/PEL, New Zealand South MTT/PE/PEL, Queensland AP/MTT/COM/SP/C/CS/RA/PE, Seoul E, Singapore COM/CE/E, Tainan AP, Taipei E, Victorian E/SP, Western Australia CI/C/

– Affinity Groups - Hong Kong GOLD, Lahore GOLD, Queensland GOLD, Victorian WIE, Western Australia GOLD

Electronic Communications

• Entity Web Hosting– As of January 14, 2008, the IEEE web hosting service

currently hosts 1553 accounts that are used by Organizational Units, conferences and Staff.

– Posting units are responsible for site content, its maintenance and its conformance to IEEE policy.

– Organizational Units are expected to choose a single Webmaster who is skilled in managing web content.

– This Webmaster will be the entity contact and the only one authorized to post content to the web site. The Webmaster will be expected to work with IEEE staff to insure that site security measures are effective.

http://ewh.ieee.org/ewh/

Electronic Communications

• The following units from Region 10 are individually hosted on EWH:

– Councils - Australia Council, India Council, New Zealand Council– Sections - Bangalore, Bombay, Calcutta, Changwon, Chengdu,

Daejeon, Delhi, Gujarat, Hiroshima, Hong Kong, Hyderabad, Indonesia, Islamabad, Kansai, Karachi, Kerala, Kharagpur, Lahore, Macau, Madhya Pradesh, Madras, Malaysia, New South Wales, New Zealand North, New Zealand South, Pakistan, Philippines, Pune, Queensland, South Australia, Shikoku, Singapore, Sri Lanka, Tainan, Taipei, Thailand, Uttar Pradesh, West Australia

– Chapters - Bangalore CPMT/ED/SPS/SSC, Beijing VT, Bombay PE/IA, Calcutta COM, Hong Kong CS/RA, Hyderabad PE/IA, Indonesia COM, Lahore PE/IA, Madras IA, Malaysia AP/IA/IE/IM/PEL/RA, New South Wales C/COM/E/SP, Singapore EMC/EM/IE/MAG/OE/VT, Tainan AP/EMB, Taiwan CS/PSE, West Australia C/CI/PE

– Affinity Groups - Bangalore GOLD, Karachi GOLD, Kerala WIE, Lahore GOLD, Singapore GOLD, Singapore WIE, Western Australia WIE

Electronic Communications• SAMIEEE

– Provides automatic access for many volunteers based on current officer positions. Potentially over 5,000 volunteers have access to the member data

– To date over 300 volunteers have been trained to use the web based tool via Internet Conferencing. Training is not required for gaining access

• With the introduction of the IEEE Business Management System this past year, the tool has been changed to Siebel Analytics.

• User documentation has been developed and On Demand training is available at: http://www.ieee.org/organizations/vols/samieee/OnDemand/index.html

http://www.ieee.org/organizations/vols/samieee/

http://www.ieee.org/organizations/vols/samieee/positions.html

Thank You!

We appreciate ALL of your IEEE volunteer time