Fall 2014 General Fund Enterprise Business System (GFEBS) Overview Glen A. Strobach November 17,...
-
Upload
eustace-carpenter -
Category
Documents
-
view
217 -
download
0
Transcript of Fall 2014 General Fund Enterprise Business System (GFEBS) Overview Glen A. Strobach November 17,...
MG 302: Management Information Systems (MIS)
Fall 2014
General Fund Enterprise Business System (GFEBS) Overview
Glen A. Strobach
November 17, 2014
Glen A. Strobach 2
What is the intent of GFEBS?
Provide a way for Army decision makers to support and sustain the Army warfighting capability
Provide accurate and timely analytical data coupled with useful tools to support the Army enterprise as a system
Reduce the cost of Army business operations from “cradle to grave”
Improve accuracy, accountability, and responsible stewardship of tax payer dollars
AC/MG 302: Management Information Systems
Glen A. Strobach 3
Who is providing GFEBS to the Army?
Preferred Systems Solutions (PSS) based out of Vienna Virginia
They won multiple contracts to Design the SAP software to DoD organizations
They are charged with fielding, testing, and training Army personnel
PSS supports all General Fund accounting for the Army, including General Ledger, Accounts Payable, Accounts Receivable, Funds Management, Cost Management, Financial Reporting, and Property, Plant and Equipment Inventory
AC/MG 302: Management Information Systems
Glen A. Strobach 4
How can GFEBS offer solutions to current problems
Provides a single Army-wide system for complying with statutory/regulatory requirements outlined by Congress, the Chief Financial Officers Council, and the Certified General Fund Finance and Accounting System
Meets the Army’s requirements as a decision support tool that enables visibility of the total cost concept in close to “real-time”
Applies best practices of a commercial-off-the-shelf (COTS) Enterprise Resource Planning (ERP) product from SAP corporation to the Army as it embraces the enterprise system
AC/MG 302: Management Information Systems
Glen A. Strobach 5
System Solution Benefits
AC/MG 302: Management Information Systems
Commercial Off-the-Shelf (COTS) Configurable (not custom) software provides cost effectiveness Provides “best practices” inherent in software package Enables system updates and enhancements without re-writing software code
Enterprise Resource Planning (ERP) Systems Integrates and optimizes business processes across the enterprise Includes most business processes for an optimized solution (Army wide fielding) Enables sharing of common data among all business processes
SAP’s Product The most widely used ERP solution in the world Customers include Army, DLA, Navy, NASA, IRS, Wal-Mart and Daimler AG
Benefits Include -- Complies with over 1,100 accounting and real property requirements Enables transformation to a cost based (competitive) culture instead of value based
Organizations wishing to capitalizing on COTS and ERP benefits will require acceptance of new business process changes
Organizations wishing to capitalizing on COTS and ERP benefits will require acceptance of new business process changes
Glen A. Strobach 6
Who/What does GFEBS apply too?Applies to ALL active Army, ARNG and USAR
componentsWill include 80,000 + end users at more than 200
locations world-wide and will process about in excess of one million transactions a day
Replaces over 80 separate (outdated) legacy systemsIntegrates with other Army Enterprise Resource
Planning systems under the Federated Solution Business Model
AC/MG 302: Management Information Systems
Glen A. Strobach 7
Legacy Process vs GFEBS Process
AC/MG 302: Management Information Systems
Involved maintaining many systems Required many costly interfaces Required entering data in several systems Inhibited efficient sharing of data Impeded producing comprehensive and accurate decision data Hindered timely responses to time sensitive decision making questions Required time-consuming and costly
reconciliations
Legacy Process
CCSS AMCISS ETOS RATS
MDMS
MEPRS DTRS EFR WAWF WinS
DTRS-A
DefenseMilitar...
EDM
EDA
DCWCHCS GSA
systemDLA LogBSM...
DNCS/DAAS
ItalianLoca...
KoreaPay...
DCPS(T&A)
OtherForei...
DIFS CISIL CEFTDCAS
DCD
LMP
ADS ULNTAP CCR
PADDS
URL
MOCAS
TPOCS EFR
DEBX
PowerTrack
PBAS-OC
DPAS SCTIMSPBAS-
FDULNAPS
IULNATI
S
TDYTrave...
TAMMIS SARSS
SRD1 (orSTANFINS-R)
SDS HAS
SABSIFS
PPBEEnter...
EAS
DMLSS TDYTrave...
I2S GOALSII
DCPDSODC PaySystem
DIMHRS DDS AFMIS
Predator
ATLAS
STANFINSDJAS
STARSOne Pay
Fadtool
MSAcce...GTS
DbCAS/WebCAS
DARSISBFMIS
MED...IPAC
Wizard
SOMARDS
ODS CRP SCRT
OLRV
SLAD
ARCS
ASK-FM
PARSS
On-BaseACQUILINE/ PRWeb
AVPRATCAMS-ME
RSBUX VPIS AORS
CAPS
AFCOS 218DBR FADSIMA
ONLINE
ARMS
AMDBES
WSMIS
RMOnlin...ABIF CEEMIS TBS CBS DUBOS
DCPS CAB
HQARS
TROUPERS
PRIDE RLAS
PROBE
TBG
CMS2SLAMIS
(G8)
ATAAPS FPSIBRIMSBRIX
TSIMS
APCSNASKDDRS DTS
AWPS
FC/SSF
DSOM
SOFIMS RINO OH OFD CMOS CIMS DARTS DASIS eSTADIS JR
OADatab...
GCSS-A CDS (2) IPAC DEPSfor... DEAMS
DJMS
IATS TWELS IBO DOPS
FMSS FPU
RM On-line... IDSS
FAS ACCPAC
SPS RMS CARE
CEFMS FMSS FPU
FAS (2)
AVKINPUT
CFRS FEDS FPBG PBMS PYF DB RM On-line...
RM On-line...
RM On-line...
ATTCMIS
BISCOSTDI
SEACOBS/EABA...
FFMA FIRST OPA2DBOPA2-SOM...
PAOblig UFRDB WIMSIMET/FMSSBS
JUSTIS LNPAYINT-ITPACIOL
AN
ASARS
BBDBBRAC
FMFMTP MSN DB OTDA
RM On-line...
STAR-PBA
STAR-PBA
CDS WARSAMEDD
PASCOPS
WebTAS
EAS IV
APVM
CT 1081
IMET/FMS SBS
JUSTISLNPAYINT-IT
FMTP
Glen A. Strobach 8AC/MG 302: Management Information Systems
GFEBS
GFEBS Process
Implements a single web-based system Standardizes processes Army-wide Implements standard data structures Records transactions in real-time and
provides real-time access to data
Integrates financial and non-financial/ performance data from functional
areas Applies commercial-off-the-shelf (COTS)
Enterprise Resource Planning (ERP) Applies DOD Standard Financial Information Structure line of accounting and Real Property Inventory Requirements (RPIR)
Legacy Process vs GFEBS Process
Glen A. Strobach 9
How does this help the decision makers?
AC/MG 302: Management Information Systems
• What costs were reimbursed for conducting business? • What is the status of the maintenance work order?
What is the total cost for the same type of organization over 6 years (historical
or projected)?
What is the condition of our buildings? What are the
Implications/costs if we move?
Prepare a Purchase Requisitions, Approve them, monitor, and track
current funding.
Is funding available to complete our task(s)? What is our current
funding status / amount?
Do our business processes enable an unqualified audit opinion ?
Glen A. Strobach 10
PROVISIONS! Prior to access authorization
End Users MUST be trained and obtain both clearance and certifications for User “Roles” and levels assigned
GFEBS contains official Army data and requires a legal, ethical, and trusting relationship among all levelsAll end users must be vetted through proper
channelsCertified to access official IS technologyCertified to view classified data (FOUO and
above)Certified to approve/obligate the use of fundsObtain/Maintain security clearance
AC/MG 302: Management Information Systems
Glen A. Strobach 11
Summary
AC/MG 302: Management Information Systems
GFEBS is a “New to the Army” system with increased analytic tools and capabilities to assist and support the War Fighter
Army Transformation to New business processes Capitalizes on “best practices” embedded in ERP Incorporates industry wide standards and communication in an attempt to
limit Army specific terminology
Newly defined management structures, logistics, and data concepts adopted across the organization DoD Standard Financial Information Structure (SFIS) DoD Real Property Inventory Requirements (RPIR) Incorporates Contract Pricing Eliminates redundant data entry through single entry and sharing
New User Roles, Skills and Knowledge for end users Opportunity for individuals to develop skills with state-of-the-art ERP
system, logistics, and cost management techniques Enables decision makers to quickly identify resources, issue guidance,
and field resources Opens hiring options for those in the civilian sector
Glen A. Strobach 12
Credits
AC/MG 302: Management Information Systems
Preferred Systems Solutions - http://www.pssfed.com/index.php
US Army PEO Enterprise Information Systems - http://www.eis.army.mil/programs/gfebs
US Army Knowledge Online – https://us.army.mil
US Army GFEBS Login Portal - https://www.gfebs.army.mil/