Fall 2013 End-of-Course Assessments Training Materials for School Assessment Coordinators Algebra 1...

Fall 2013End-of-Course Assessments

Training Materialsfor School Assessment

CoordinatorsAlgebra 1Biology 1Geometry

U.S. History1

Test Administration Manual

2

One manual (2012-2013 EOC Manual) is provided for the Winter 2012, Spring 2013, Summer 2013 and Fall 2013 EOC administrations.

Instructions for computer-based test (CBT), paper-based test (PBT), and accommodated form administrations are included in this manual.

CBT Training Resources

NEW!

• A new website has been created to compile several resources for computer-based testing. The site includes information about test setup, best practices, and training resources.

• This site is located at www.FLAssessments.com/CBTTrainingResources.

3

http://www.flassessments.com/CBTTrainingResources

http://www.flassessments.com/CBTTrainingResources

Technology Coordinator Guide

• Information and instructions for technology coordinators to follow before, during, and after testing are now provided in a separate online Technology Coordinator Guide posted at www.FLAssessments.com/EOC.

• Technology coordinators must familiarize themselves with all information in this guide prior to the test administration.

4

Technology Coordinator Guide (TCG)

http://www.flassessments.com/EOC


Glossary of Terms

PearsonAccess – www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID),

setup, administration, and reporting tasks.• Requires a username and password.• Link to support materials: www.FLAssessments.com/EOC • Verify the correct test administration is selected each time

you log in.• PearsonAccess will timeout after 14 minutes of

inactivity.

5

http://www.pearsonaccess.com/fl

http://www.flassessments.com/SpringEOC

Glossary of Terms

• Accessed from the Training Center tab on PearsonAccess home page.

• Provides an opportunity to; practice PearsonAccess tasks; manage the Infrastructure

Trial in preparation for testing

• Requires a username and password.

6

PearsonAccess Training Center

EOC Manual 279-282

Glossary of Terms

Proctor Caching• A process of locally loading or “caching” test content on a

computer at the school level.• Does not require a separate caching server and can run on

any workstation on the network that meets minimum requirements.

• Software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT 2.0/EOC computer-based testing

in Florida.

7

EOC Manual 2, 98 and TCG

Glossary of Terms

TestNav 6.9 (TestNav)

• Platform for Florida’s FCAT 2.0/EOC computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

8

EOC Manual 2 and TCG

Glossary of Terms

TestHear 2.1.0.7 (TestHear)• Platform used to deliver accommodated forms (e.g., large

print, zoom, color contrast, screen reader, assistive devices) for Florida’s FCAT 2.0/EOC computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodated forms.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

9

EOC Manual 2, 7 and TCG

Glossary of Terms

ePAT (Electronic Practice Assessment Tool)• Provides students an opportunity to practice using the

computer-based platform prior to testing. • Available for download at

www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test

content.• Accommodated ePATs are also available. Launcher is

bundled with the practice test content for accommodated forms.

• Scripts and instructions for downloading ePATs are under the Resources tab.

10

EOC Manual 2, 22

http://www.flassessments.com/ePATs

EOC Test AdministrationSchedule• The Fall 2013 EOC testing schedule* is September 16 –

27, 2013.– US History– Biology 1– Algebra 1 – Geometry

*For CBT, subjects must be tested in this order. Testing for one subject must be completed in a school before testing for another subject may begin.

– Paper-based accommodations for all subjects must be administered during the first three days of the testing window to meet the accelerated return deadline to ensure timely reporting of test results.

Note: No testing on September 26; Secondary Early Release Day.

Any deviation from the test administration schedule requires written approval from the Florida Department of Education (FDOE) prior to implementation.

11

Training Packet

EOC Test AdministrationSchedule, cont.

Testing Duration• Each Algebra 1, Biology 1, Geometry, and U.S. History

EOC Assessment will be administered in one 160-minute session with a scheduled 10-minute break after 80 minutes. Students are not allowed to talk during the break. Individual restroom breaks are permitted as needed.

• Students may be dismissed from the testing room after the 10-minute break as they complete testing. However, no special incentives should be given to students to encourage them to finish early.

• Any student who has not completed the test by the end of the allotted time may continue working; however, testing must be completed within one school day.

12

EOC Manual 3

Fall/Winter Infrastructure Trial

Infrastructure Trial: September 3-11• Simulates a computer-based test using mock test items to test the

vendor’s, District’s, and schools’ hardware and network capacity prior to the operational administration.

• Set up the Trial to use all computers scheduled to be used concurrently during the Fall and Winter 2013 CBT administrations.

• Manage the test sessions in the PearsonAccess Training Center – Use the tools provided by Pearson to determine network user

capacity and bandwidth requirements– Takes approximately thirty minutes for users to log in, complete

the exercise and submit the test• Complete a brief survey at http://

www.surveymonkey.com/s/FYF3MZ3 by September 13 to certify that the trial was conducted to identify any problems that need to be addressed prior test administration.

13

EOC Manual 2, 7, 279, 292

http://www.surveymonkey.com/s/FYF3MZ3



Students to be Tested

Algebra 1The following students must take the Fall 2013 Algebra 1 EOC Assessment:• All students who were enrolled in and completed one

of the following courses during the summer:o Algebra 1 – 1200310

o Algebra 1 Honors – 1200320

o Algebra 1-B – 1200380

o Pre-AICE Mathematics 1 – 1209810

o IB Middle Years Program/Algebra 1 Honors – 1200390

o Algebra 1 for Credit Recovery - 1200315

o Algebra 1B for Credit Recovery - 1200385 14

EOC Manual 3

Students to be Tested, (cont.)

Algebra 1

The following students are eligible to participate in the Fall 2013 Algebra 1 EOC Assessment administration:• Students who need to retake the assessment to earn a passing

score for course credit, including students enrolled in credit recovery courses

• Students who entered 9th grade in the 2010–11 school year– who have not yet taken the assessment to be averaged as 30% of

their final course grade

– who are in grade forgiveness programs and wish to retake the assessment to improve their course grade

• Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit

15EOC Manual 3


Biology 1The following students must take the Fall 2013 Biology 1 EOC Assessment:• All students who were enrolled in and completed one of the

following courses during the summer:o Biology 1 – 2000310

o Biology 1 Honors – 2000320

o Pre-AICE Biology – 2000322

o Biology Technology – 2000430

o Biology 1 PreIB – 2000800

o IB Middle Years Program Biology Honors – 2000850

o Integrated Science 3 – 2002440

o Integrated Science 3 Honors – 2002450

o AP Biology – 2000340 (if taken to satisfy the high school Biology 1 graduation requirement) This course was omitted from the list in the manual.

o Biology 1 for Credit Recovery - 2000315

o Integrated Science 3 for Credit Recovery - 2002445

16EOC Manual 4


Biology 1

The following students are eligible to participate in the Fall 2013 Biology 1 EOC Assessment administration:• Students who entered 9th grade in the 2011–12 school year

and beyond– who have not yet taken the assessment to be averaged as 30% of




17EOC Manual 4


GeometryThe following students must take the Fall 2013 Geometry EOC Assessment:

• All students who were enrolled in and completed one of the following courses during the summer:o Geometry – 1206310o Geometry Honors – 1206320o IB Middle Years Program Geometry Honors – 1206810o Pre-AICE Mathematics 2 – 1209820o Geometry for Credit Recovery - 1206315

18EOC Manual 4


Geometry

The following students are eligible to participate in the Fall 2013 Geometry EOC Assessment administration:• Students who entered 9th grade in the 2011–12 school year





19EOC Manual 4


U.S. History

The following students must take the Fall 2013 U.S. History EOC Assessment:• All students who were enrolled in and completed

one of the following courses during the summer:

o United States History – 2100310o United States History Honors – 2100320

20EOC Manual 4-5


US History

The following students are eligible to participate in the Fall 2013 US History EOC Assessment administration:• Students who entered 9th grade in the 2012-13 school year





21EOC Manual 4

Students to be Tested:Special Programs

22

Program District Number

School Number

Participation Status

Registration/Reports

FLVS Full-Time K-8 71 0300 MUST Florida Virtual School Program

Full-Time 9-12 71 0400

FL Virtual Academy K-8 50 7079

Miami-Dade Online Academy 13 7001 MUST Miami-Dade Online Academy

Florida Home Education 13 9998 MAY Home Education Office

McKay Scholarship 13 3518 Private-MAYPublic-MUST

ESE Office

Florida Tax Credit Scholarship 97 9999 MAY Registration - Region Reports - FLDOE

Brucie Ball Educational Center(Hospital/Homebound Program HHIP)

13 9732 MUST Brucie Ball HHIP

EOC Manual 5-6; 107; 125; Training Packet

Students to be Tested: SWD

Students with Disabilities (SWD)• All students with disabilities participate in the statewide

assessment program by taking one of the following: ; EOC assessment without accommodations,; EOC assessment with accommodations, or; Florida Alternate Assessment.

• All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.

• See Appendix A of the manual for information regarding accommodations.

23

EOC Manual 7, Appendix A

Students with DisabilitiesAccommodations• Administration Accommodations

−Flexible presentation−Flexible responding−Flexible setting−Flexible scheduling−Assistive Devices and Tools

• Paper-based Accommodations−Regular print−Braille− Large print (New as Unique Accommodation for

CBT; beginning in Spring 2013)

24EOC Manual 6-7; 103-104; 152-170; Appendix A

Students with Disabilities Accommodated Test FormsTest Hear: Assigning an Accommodated Form Click “Specify” or “Override” on the Session Details screen to assign a specific form.

25

Form Name in PearsonAccess

Accommodations Offered

Lrg Prt Large PrintZoom ZoomCon Color ContrastScr Rdr Screen ReaderLrg Prt+ Con Large Print and Color ContrastLrg Prt+Scr Rdr Large Print and Screen ReaderLrg Prt+ Con+Scr Rdr Large Print, Color Contrast, and Screen

ReaderZoom+ Con Zoom and Color ContrastZoom+Scr Rdr Zoom and Screen ReaderZoom+Col Con +Scr Rdr Zoom, Color Contrast, and Screen ReaderCon+Scr Rdr Color Contrast and Screen ReaderAssistive Devices Assistive DevicesEOC Manual 103-104

Students to be Tested: ELLs

English Language Learners (ELLs)All ELLs who complete the appropriate courses are expected to participate in EOC assessments no matter how long these students have been receiving services.

See Appendix A of the manual for information regarding accommodations.

26EOC Manual 6-7; Appendix A

English Language Learners Accommodations • ESOL Levels 1-4 Only

– Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Additional Time Assistance In Heritage Language Approved Dictionary

27

EOC Manual 160

SWD and ELLRecording Accommodations

NEW!• Student accommodations

can now be recorded in the Test Session Details screen in “Manage Test Sessions” by clicking on a student’s name. – Click the Edit button.

• Select the accommodations used by the student in the drop-down menus.

• Click the Save button. • Click “Go back to Session

Detail” to record accommodations for additional students

28

File Download Manager (FDM)

29

The following briefings provide pertinent information regarding the EOC:

• Briefing ID # 14070: Procedures to Record Courses in the Transcript Review and Course Evaluation (TRACE) System

• Briefing ID #: 12664: Modification of End of Course (EOC) screen in ISIS

• Briefing ID #: 11986: New ISIS/TRACE End Of Course Processes

• Briefing ID #: 11579: End of Course Guidelines as of March 1, 2012

State and District Requirements

• Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp – Adopted by School Board– General Guidelines

• Florida Test Security Statute and Rule

• School Procedural Checklist (FM-6927)

• District Monitors 30

EOC Manual 13-14; Appendix B; Training Packet

http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp



Test Security Policies and Procedures: Prohibited Activities

• Reading the passages, test items, or performance tasks.

• Revealing the passages, test items, or performance tasks.

• Copying the passages, test items, or performance tasks.

• Explaining or reading test items or passages for students.

• Changing or otherwise interfering with student responses to test items.

• Causing achievement of schools to be inaccurately measured or reported.

• Copying or reading student responses.31

EOC Manual 13; Appendix B

32

Test Security Policies and Procedures: Electronic Devices

• School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.), even if they do not use them.− “Possession” is defined as “within arm’s reach,” even if

the electronic device is not visible.− Students should not have cell phones in their pockets,

clipped to their belts, at their desks, or anywhere they can be easily accessed during testing or breaks.

• If a student is found to be in possession of ANY electronic devices during testing or during a break, his or her test must be invalidated.

• Students and parents/guardians must be made aware of this policy prior to testing.

EOC Manual 20

Reporting Testing Irregularities

• All school staff are professionally responsible for ensuring appropriate test administration procedures and reporting any irregularities.

• Security Breaches: Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately.

• Missing Materials: Schools must investigate ANY report of missing materials immediately. − Specified in Standards, Guidelines, and Procedures for Test

Administration and Test Security School Assessment Coordinator/Principal Student Assessment and Educational Testing Region Center and/or appropriate District Administrative

Office Appropriate investigative unit, if applicable

Note: School personnel must be prepared to provide documentation and information in support of investigations of any testing irregularity.

33

EOC Manual 15-16

Caveon Forensic Analyses

• Caveon will analyze data to identify highly unusual test results for two primary groups: – Students with extremely similar test

responses; and – Schools with improbable levels of

similarity, gains and/or erasures.• Only the most extreme results are

flagged and withheld– One in a trillion chance of the pattern occurring

by chance 34

Preparing for Testing

35

Communicate Testing Policies

Communicate Testing Policies to Parents/Guardians and Students• Electronic Devices Policy—If students are found with ANY

electronic devices during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.

• Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day.

• Testing Rules Acknowledgment—Students will click a checkbox (TestNav) or circle (TestHear) next to a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

36EOC Manual 27, 325

Receive Test Materials/Maintain Test Security• Keep materials secure at all times.• Maintain the Test Materials Chain of Custody

Form at all times.• No more than three individuals may have

access to the locked storage area.• Do not open shrink-wrapped materials or begin

preparing them more than three days prior to testing.

• Save the original boxes for returning TO BE SCORED special document materials.

• If you need additional materials, contact the Test Distribution Center at 305-995-3743. 37

EOC Manual 84-86 and Training Packet

Create/Update School User Accounts• School user accounts are necessary to complete the CBT

test activities.• Create or reset your password for each Pearson site

(operational and training center).• Create school user accounts for test administrators in

Pearson’s operational site (optional). • Two different school user accounts may be set up:

− Individual accounts for each test administrator Test administrator will set up unique password.

− Generic accounts linked to the school assessment coordinator The password will be the same for all test

administrators. These accounts can be randomly assigned.

• Test administrators may monitor and resume students with a school user account.

38

See back of Training Packet

2012-13 EOC Manual

• To read the test administration script(s) to students.

• To identify script modifications for LP and One-Item-Per-Page test administrations, as applicable.

– Do not interpret this as permission to paraphrase test items.

• To read scripts and instructions for the administration of accommodated CBT(TestHear) forms and paper-based forms are provided in Appendix A.

• To reference Appendix D on page 284 is the CBT Test Administrator Quick Reference Guide

– This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.

39

EOC Manual 268, 284

Training – Test Administratorsand Proctors• Read the Florida Test Security Statute and

the State Board of Education Test Security Rule (Appendix B) in the test administration manual.

• Ensure that test administrators sign the Florida EOC Test Administration and Security Agreement and Test Administrator Prohibited Activities Agreement.

• Train your test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers).

• Communicate the process for collecting required administration information to your test administrators.

• If any students who require accommodations are testing at your school, discuss with test administrators how accommodations will be provided (Appendix A).

40

EOC Manual 13, 305, 307, Appendix A

Training - Proctors

41

• When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors.

*It is strongly recommended that a proctor be assigned to rooms with 25 or fewer students whenever possible.

Note: Students cannot serve as proctors or volunteers.

1-25 students Test Administrator*

26-50 students Test Administrator and 1 Proctor

51-75 students Test Administrator and 2 Proctors

EOC Manual 14-15

42

Training - Testing Location

• Use classrooms whenever possible.• Make sure that each room is free of

distractions and has– Comfortable seating– Good lighting– Sufficient workspace– Adequate ventilation

• Make sure that:– students are not facing each other

when seated at tables– there is at least three feet between

students– students cannot view others’

computer screens (visual barriers are installed)

• Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts.

EOC Manual 86-87

EOC Manual 22-23

Training – Preparing CBT• Ensure that all software applications, including Internet

browsers, are closed on all student workstations.• Start TestNav, type in the correct URL, and open each

student workstation to the student login screen, but do not log in for students.

• Display the student comment form URL (www.FLAssessments.com/EOCStudentCommentForm) on the day of testing, or create shortcuts on student workstations to ensure each student is able to complete the form after testing.

• Ensure that the test administrator has a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended.

43

EOC Manual 31-32

http://www.flassessments.com/EOCStudentCommentForm

Training – Supervision of Test Administration• Students have cleared the area around their workstations of all

materials except for Student Authorization Tickets, pens or pencils, and, as applicable, calculators, work folders, worksheets, reference sheets, and periodic tables.

• Students check the Testing Rules Acknowledgment box and enter the correct test group code.

• Students do not have electronic devices (except for approved calculators) of any kind during testing, even if they do not use them.

• Students do not talk to other students or make any disturbance.

• Students are working independently.• Students are working in the correct test.• If students finish the test in the first 80 minutes before the 10-

minute break, you may encourage them to go back and check their work.

• As students complete the test, assist them with accessing the student comment form, as needed.

44

EOC Manual 30

Training - Testing Rules Acknowledgment

• All EOC assessments include a Testing Rules Acknowledgment that reads, “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

• Prior to testing, students must acknowledge the testing rules that the test administrator reads to them by checking a box (in TestNav) or clicking a circle (in TestHear) next to the statement.

• Students taking a paper-based test will sign below the acknowledgment.

45

EOC Manual 29

Student Authorization Tickets

• For each test session, each student needs a Login ID and a 6-character test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• Provide each student a ticket only AFTER all students have entered the testing room, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

46

EOC Manual 8, 105,

Session Rosters

• A Session Roster is a list of all students scheduled in a test session that displays important information including:

; Test Administration; Session Name; Test to be Administered; Test Code (password) ; Student Names; Florida ID Numbers; Student Birth Dates; Class Information; Login IDs; Blank space to record attendance

information and accommodations used • The Session Roster may be used to

record required administration information.

• Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

47

EOC Manual 9, 105

Test Group Code

• A test group code is a unique four-digit number used to identify a group of students testing together.

• Create and distribute a unique four-digit number test group code to all test administrators each day of testing.

• Each group of students, by testing room, initial and make-up, should receive a unique test group code.

• Students will enter the test group code before beginning the test, as indicated in the scripts.

48

EOC Manual 24

Test Code vs. Test Group Code

Test Code Test Group CodeA six-character code (password) created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav and TestHear.

A unique four-digit number created by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Testing Rules Acknowledgment and before students see the first question.

49

EOC Manual 24, 26

Four-Function Calculators

TestNav • The computer-based TestNav Algebra 1 and Biology

1 EOC assessments have a built-in four-function calculator.

• Students may use the built-in calculator, or they may use a handheld four-function calculator.

TestHear • Test Hear does NOT have a built-in four-

function calculator.• Students who will test using TestHear

accommodated forms of the Algebra 1 and Biology 1 EOC Assessments MUST be provided handheld four-function calculators. 50

EOC Manual 10-11, 27

Scientific Calculators

TestNav• The TestNav Geometry EOC Assessment has a built-in scientific

calculator.• Students may use handheld scientific calculators, if the school

has chosen to provide them. • Handheld scientific calculators will not be provided by the

FDOE for students taking the Geometry EOC Assessment using TestNav.

TestHear • The TestHear Geometry EOC Assessment does NOT

include an online scientific calculator. • Handheld scientific calculators will be provided by FDOE for

students taking the Geometry EOC Assessment using TestHear accommodated CBT forms.

• The approved talking scientific calculator is the Orion TI-36X or one that is comparable in function to the Orion TI-36X. No other calculators may be used.

51


Additional EOC Materials

• Florida Computer-Based Testing Work Folder is a blank 11x17 yellow paper folded in half with grid paper on the back cover. – Algebra 1, Biology 1, and Geometry

• CBT Worksheet is an 8 ½ x 11 page that may be copied and distributed to students. – US History only

• Reference sheets and periodic tables are provided in an online format only for CBT testers. Schools may provide hardcopy reference sheets or periodic tables to students.

• Pens and/or pencils • Clock or watch• Signs (Appendix E)Note: All used materials are secure materials and must be collected from students at the end of the test session.

52

EOC Manual 24-27, Appendix E

Security Log

53

A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

EOC Manual 311

Seating Chart

• An accurate seating chart must be maintained for each testing room for each test session. Seating charts must capture the following information:− The room name/number− Student names and their location in the room during testing− The front and back of the room− Direction students are facing− Date− Session starting time− Test administrator name− Names of proctors (if applicable)− Test group code− Session name in PearsonAccess (CBT)

• If students are moved to a new location or the seating configuration changes during testing, a new seating chart must be created.

54

EOC Manual 24 and Training Packet

Arrange ePats

• Schedule and arrange ePAT practice sessions, as described in the 2012-2013 EOC Manual.

• Before a student can participate in a computer-based administration, the student must complete the appropriate ePAT(s) to learn how to use the computer-based system. – Students who previously participated in an ePAT for

the subject test they are scheduled to take are NOT required to participate in an ePAT session for this administration.

• Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test using the TestHear ePAT with the specific accommodated form or form combination they will use during testing.

• To access instructions for downloading and installing the ePAT Launcher, practice test content, and scripts for administering the ePATs, go to www.FLAssessments.com/ePATs.

55

EOC Manual 89

http://www.flassessments.com/ePATs

CBT Tools

56

EOC Manual 164-170

PreID File and Test Sessions

• PreID file is based on student information as of August 30 and will NOT include students with paper-based accommodations− New students or changes to student demographics after

August 30 will not be included in PearsonAccess. • Important Note: PreID file may not reflect the results

from the Summer 2013 EOC assessments. • All students testing on the computer that were captured

in the PreID file will be in a class called FL CLASS• Test sessions were automatically created via the PreID

upload. Test sessions are named:– Algebra – Biology – Geometry – US History

57


Verify Student Information & Create Test Sessions • Print the Session Roster for each test session

(Algebra 1, Biology 1, etc.) as applicable• Compare against school generated list to verify:

– Student eligibility, and– Student Name and Florida ID number for accuracy

• Place verified students in new test sessions or keep them in the original sessions.

• Add new students using the “Create New Student wizard” and place them in test sessions.− Note: Management of student information in

PearsonAccess can begin no earlier than September 9.

• Maintain a list of test sessions to cache test content for all sessions.– Test sessions can be cached beginning on September

9.

58

EOC Manual 90-97

Updates to Student Information

NEW!

• A new process has been established to allow incorrect student profiles that were added to PearsonAccess via the Create New Student Wizard to be updated before or after testing.

• Note: Updates may not be made to student profiles that were created via the PreID upload.

59

CBT Preparations

• Please ensure that:− TestNav has been properly installed and tested before the

first day of testing.− Proctor Caching computers have been set up properly.

• Each testing computer is configured to refer to a Proctor Caching computer in order to obtain test content.

− Test content has been cached for all scheduled test sessions. − Each computer station is equipped with a keyboard and

mouse (or other pointing device).− Monitors are correctly displaying test items with shading.− Instant messaging, email notification, screen savers, power

savers, and remote desktop are disabled.− Anti-virus, auto-scan and/or auto-update, system restore

utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers is disabled or delayed. 60EOC Manual 86-88

CBT Preparations, cont.

• Please ensure that:− Test administrators are familiar with how to access

TestNav and TestHear software from student workstations and how to access the student comment forms.

− Proctor Caching computer and Proctor Caching software are turned on and remain running each day of testing.

− Appendix D—CBT Test Administrator Quick Reference Guide is used to help diagnose technical issues during testing.

− Students and teachers not testing refrain from using any streaming media or other high-bandwidth applications while students are testing.

61EOC Manual 86-88, Appendix D

During Testing

62

Supervision of Test Administration• Ensure that test sessions have been started in

PearsonAccess

• Provide test administrators with additional materials, as necessary.

• Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

• Be available during testing to answer questions from test administrators and to ensure that there are no technical issues.

• In PearsonAccess, monitor session status and resume students’ tests, if necessary

• Arrange for and supervise make-up administrations.

63

EOC Manual 113-117

Concluding Testing

64

Test Invalidation

• A test MUST be invalidated if either of the following circumstances occurs:; A student has an electronic device during testing; A student is cheating during testing; A student is given an accommodation not allowed on EOC assessments; A student is given an accommodation not indicated on the student’s

IEP, Section 504 plan, or ELL plan; An error occurs in test administration or procedures that could

compromise the validity of test results; A student is given unauthorized help during testing

• A test MAY be invalidated if one of the following circumstances occurs:; A student becomes ill and is unable to finish; A student is not allowed the correct amount of time; A student was not provided an allowable accommodation indicated on

the student’s IEP, Section 504 plan, or ELL plan; A disruption occurs during testing (e.g., severe weather); A student is disruptive during testing

65

EOC Manual 18, 20-21, 121-122

Marking Tests Complete

Students should be in “Completed” status after they submit the test.

Student tests should only be Marked Complete in one of the following circumstances:• A student had to leave the test (e.g., cheating,

illness) and will not finish the test. (After being marked complete, school personnel will invalidate the test.)

• A student finished the test but exited instead of submitting the test and the test should be scored.

• As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance.

66

EOC Manual 120-121

• CBT clean-up activities must be completed by 4:00 pm on September 27.

• “Delete” all not started sessions and “Stop” all started sessions

• Please remember the following:– Absent students should be removed from the test session (not

marked complete). If absent students have already been marked complete,

nothing else needs to be done. – Students in “Ready” status must be removed from the session

before it can be stopped. – If students are in “Active,” “Exited,” or “Resumed” status, they

will need to be marked complete. • Invalidate tests, if applicable. • Record accommodations for ESE and ELL students, if

applicable.• Ensure that school technology coordinators purged test

content from the Proctor Caching computer(s).

67

CBT Clean-up Activities

EOC Manual 120-123

Organizing CBT Materials

• Verify that all distributed secure materials have been returned. Complete the Test Materials Chain of Custody Form. Report any missing materials to Student Assessment & Educational Testing and conduct the necessary investigation.

• Organize materials and return them as instructed in the “Friendly Reminder” (Training Packet).− Copy the seating charts, required administration

information, Session Rosters, Chain of Custody forms, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.

− Return used and unused work folders and CBT Worksheets in the District Assessment Coordinator ONLY Box.

− Securely return used reference sheets and used periodic tables in the District Assessment Coordinator ONLY Box.

− Inventory and securely store handheld calculators.− Keep test administration manuals until test results are

report, then recycle them.− Keep Student Authorization Tickets, signed copies of the

Florida EOC Test Administration and Security Agreement and Test Administrator Prohibited Activities Agreement Forms for one calendar school year, and then destroy them.68

EOC Manual 18, 124 and Training Packet (see Friendly Reminder)

The following slides relate to the administration of paper-based tests (regular print, large print, or braille), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Paper-based large print is available as a unique accommodation for eligible students.

The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only.

69

Paper-Based Tests (PBT)

Paper-Based Tests

Materials Needed for Testing• Test Documents

; Algebra 1 EOC Test and Answer Books; Biology 1 EOC Test and Answer Books; Geometry EOC Test and Answer Books; U.S. History EOC Test and Answer Books

• Reference Sheets and Periodic Tables• Calculators (approved four-function and scientific)

70

EOC Manual 84-85

Chain of Custody Form

• Schools are required to maintain a Test Materials Chain of Custody Form posted at www.FLAssessments.com/EOC and located in Appendix E. – Record accurate information

on the form, including the dates activities are completed, the names of the persons performing activities involving the materials, and information about the locked storage room.

– Retain electronic or hard copies of completed forms after materials are packaged for pickup, and return the originals in District Assessment Coordinator ONLY box.

• A certified educator must be present at all times that test materials are handled directly.

71

EOC Manual 86, 309


Paper-Based Tests

Security Numbers• Used to account for each test and answer book.• Consists of a nine-digit number followed by a check digit located in

the upper right corner of test and answer books.• Packing list shows the number ranges assigned to each school, and

written documentation of the number ranges must be maintained at all times during distribution and return of books.

72

Pre-populated Administration Record/Security Checklists with security numbers for all test and answer books are provided in PearsonAccess.

− Blank Administration Record/Security Checklist also provided in PearsonAccess and in Appendix E of the manual.

• Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.


Sample Student Grid Sheet

73

EOC Manual 17, 106-109

Paper-Based Tests

Defective Materials, DNS and UNDO Bubbles• If a defective test and answer book is identified before testing begins,

the student should be given a replacement document and the defective document should be returned with all other NOT TO BE SCORED materials.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

• The DNS bubble MUST be gridded in the follow circumstances:– The document is defective and used.

• If a student discovers a document is defective during testing, the student must be given a replacement and must, under close supervision, transcribe the exact responses from the defective document into the replacement when the test session is over.– The DNS bubble(s) must be gridded on the defective document and

it should be returned with all other NOT TO BE SCORED materials. 74EOC Manual 18-19

Paper-Based TestsReturn Materials

Return Materials to District Assessment Coordinator

1.Verify that all distributed secure materials have been returned. Complete your Chain of Custody form. Notify Student Assessment & Educational Testing immediately if any secure materials are missing.

2.Check for and remove any stray reference sheets or periodic tables from the test and answer books.

3.Copy records of required administration information, Security Logs, and seating charts, and file the copies.

4.If a test has been invalidated, verify that the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on a defective document and that the document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

75

EOC Manual 124, 309

Paper-Based Tests Document Count Forms

Complete Document Count Forms1. Verify that all documents from

make-up sessions are included.

2. Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

76

EOC Manual 124-126

Paper-Based TestsPaper Bands

• Each document type must be banded separately. You may use more than one paper band per document type, if necessary.

• Complete all fields on the paper band.

77

EOC Manual 127

Paper-Based Tests Package Materials for Return

78

• Prepare the following types of boxes for return to the Test Distribution Center (as appropriate):− Algebra 1 TO BE SCORED documents—PURPLE-labeled

boxes− Biology 1 TO BE SCORED documents—ORANGE-

labeled boxes− Geometry TO BE SCORED documents—GREEN-labeled

boxes− U.S. History TO BE SCORED documents—BROWN-

labeled boxes− Large Print TO BE SCORED materials—WHITE-labeled

boxes− Braille TO BE SCORED materials—PINK-labeled boxes− All NOT TO BE SCORED materials—YELLOW-labeled

boxes− District Assessment Coordinator ONLY boxes

• Refer to the packaging diagrams on pages 131, 134, and 137 of the 2012-2013 EOC Manual for guidance.


District Assessment Coordinator ONLY Box

79

EOC TEST MATERIALS INCLUDED LABEL COLOR

• US History • Algebra 1 • Biology 1 • Geometry

• Original Administration Record / Security Checklist or school’s developed form

• Chain of Custody Form (PBT only)• Original Security Logs• Original Seating Charts• CBT Work Folders (used and

unused)• CBT Worksheets (used and

unused)• Reference Sheets (used and

unused)• Periodic Tables (used and

unused) • Session Rosters • Original School Procedural

Checklist (FM-6927)

No Return Label –

Mark Box “District

Coordinator ONLY”

Keep copies of documentation for your records. However, do not make copies of the work folders or worksheets. Note that the Student Authorization Tickets must be kept at the school for one calendar school year. EOC Manual 138 and Training Packet (see Friendly Reminder)

Return Schedule

80

Hand-deliver all EOC “To Be Scored” and “Not To Be Scored” paper-based test materials to the Test Distribution Center (TDC)

on:US HISTORY: BROWN-”To Be Scored” (Regular Print)PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored”

Friday, September 20

BIOLOGY 1: ORANGE -“To Be Scored”(Regular Print)PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored”

ALGEBRA 1: PURPLE -“To Be Scored”(Regular Print)PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored”

GEOMETRY: GREEN -“To Be Scored”(Regular Print)PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored”

Training Packet (see Friendly Reminder)

Note: District Assessment Coordinator ONLY Box is due to TDC by October 1.

Comment Forms

81

• After testing, test administrators, school coordinators, and technology coordinators are encouraged to complete a CBT comment form located at www.FLAssessments.com/EOC.

• FDOE and Pearson appreciate feedback from district and school personnel.

EOC Manual 138

http://www.pearsonaccess.com/SpringEOC

Reminders

Test Security Policies and Procedures• Per Florida State Board of Education Rule 6A-10.042, FAC, and

Test Security Statute, s. 1008.24, F.S. (see Appendix B), district and school personnel are required to maintain test security before, during, and after testing.

• Please remember that inappropriate actions can result in student or classroom invalidations and/or loss of teaching certification.

• All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix B, and then sign a Florida EOC Test Administration and Security Agreement.– School assessment coordinators must file the signed forms with

their signed security agreements.• All test administrators must be certified educators and must

sign the Test Administrator Prohibited Activities Agreement.82

EOC Manual 273-276

Pearson Support and PearsonAccess

Contact Pearson Support• Phone Number: 1-877-847-3043• E-mail: [email protected]

Appendix C in the EOC Manual provides the following information:

• PearsonAccess;User accounts ;Browser requirements;Logging in for the first time;Resetting passwords

• Training Center;Test Setup Exercise

83

EOC Manual 277-282

mailto:[email protected]

84

Student Assessment and Educational Testing

Maria C. Bruguera, Director

[email protected]

et

Mara Ugando, Staff

Specialist

[email protected]

Phone: 305-995-7520

Fax: 305-995-7522

Contact Information

ITS - Infrastructure and System Support

Mr. Javier Perez, Executive Director

[email protected] Number: 305-995-

3331

Mr. Roly Avila, [email protected]

Telephone Number: 305-995-3334






Thank you for ensuring a secure and successful Fall 2013 EOC Assessments administration.

85

Fall 2013 End-of-Course Assessments Training Materials for School Assessment Coordinators Algebra 1...

Documents

Transcript of Fall 2013 End-of-Course Assessments Training Materials for School Assessment Coordinators Algebra 1...