Fairmount Heights- Documents 2.pdf

7/28/2019 Fairmount Heights- Documents 2.pdf

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Brekford provides state-of-the-art Automated Traffic Enforcement Services and Solutions' ourcompetencies range rrot ,.ugguaized mobile data and mobile video solutions' to vehicle installationservices, electronic ticrt"ti ngl-tix) a nd automated traffic solutions'Taking into consideraton the valuable time of the evaluation committee members for the Town

ofFairmount Heights, we provide this brief proposal summary, as a capsule of our qualifications andexperience with an ou"l)** J our technical expertise, r.nug"*"nt approach and the advantages tothe Fairmount Heights'veral[ Quslfict*ns & ExprineeMaurice Nelson, who oversees Brekford's Automated Traffic Enforcement Group' was responsible

forimplementinbring that program troffii*ffi"r,ti*ll*t tt'ugh that program's continued successoverthe past eleven y"rrr. vir. Nelson assisted in guidingthe current state legislation and theimptementation of ttre lvloni*o*"ry county ip""Jc.*utt l::9:1T His experience in assembling'implementine .no n1uninsrrriuu speed camera programs was instrumentalto Brekford'spr['^.ttrl,p ritt', t'ti* to ad Fairmount Height's efforts'-Mr. Richard Retting Sam Schwartz Engineering and formally of the lnsurance Institute for HighwayTffirfiHsIitiv"* ,ri""*ineerinjefforts' Mr' Retting was responsible for b.t'ntll-q AutomatedTraffic Enforcement rir.," u",a"d states. H, r"t"r, work with Police Departments' engineers' DOT'state, local and feeral ""*,i,lr, and his

published scientific approach to traffic and road safety hasgained him international alclaim'as the foremost leader in Automated rraffic Enforcement'Ms. Patti Hamilton will serve as Program support Manager for all back office services performed

underthe Town,s program. Ms. Hamilton brings to ii" rrirrount Heights program nearly 1-5 years of programsupport managemeni u*0"r,"n.", she has *"'r"i *'t" criticai elemenls of citation processing' callcenter services, training and dairy operations of sverar of the largest speed camera programs in theMid-Atlantic region. rutably, Ms. Hamilton has lent her management expertise to' among others' thecity of Baltimore, wilr"t"", DE, washing,".l Ja, Alexandria, VA, Montgomery county' MD and theMarvland st.t" Hiet,*v'inirrrrtion Speed and Red Light camera programs'

i;{,aTcr*ical flesourtesThroughout the life-cycle of Fairmount Height,s program Brekford wi|| provide dedicated technicaIpersonnetfor the ,o*nl-, ;;;. erekfoid otJ"'t *''h.each of oui contracts' a24x7 technicalsupport. Technical proniurrill be logged ".aroni*rry through our reporting system and resolvedwiitrin one (1-) business day or less'

Fairmount Heights, MDProposal SummarY and Pricing BREKFORD,CorPoraton (05/2011)Page

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Wartsfuie {,s rwers, rstetltit'Brekford will deliver to the Town of Fairmount Heights portable complete speed camera systems' Theseunits are modular in design and require no installaiion at all. Due to there not needing external power'all of our portable .ut"r systems ,r" *JI" *-d* be deployed in no time at all' Brekfordsupplies, as part of our overall services, movable foundations as part of all equipment set-up'fie rmtt n g &ry wi stio n {SWA}understanding the intricacies of the State Highway Administration's approval process, Brekford hasgained pre-acceptance of our portable .rt.i. units (along with installation specifics) from theAdministration. SHA has given indication of its intention to limit the types of equipment that will beallowed on its roadwry, Jn egresses. Adherence to these new standards may severely impact manymunicipalities around ihe state and could prove detrimentalto Fairmount Height's efforts' Brekford'ssystems have already been given cursory approval of SHA'Cmer TeehreolagYBrekford realize that flashes may become distracting to drivers, thus we have developed and proudlypresent to Fairmount Heights the latest high-speed camera technology allowine night time FULL COLORphotos using no flash. our camera systems are able to capture sharper and clearer images using state-of-the-arttrackingRADARthatcantrackuptoSobjectssimu|taneous|y.ThisuniqueDopp|eTRADARutilizes time and distance to track, record and meaiure speeds' Brekford's approach to the FairmountHeights Program is to offerflexible technologicalsolutions as are necessaryto successfully deploy onany given roadwaY within the Town'Eq wP rn e nt P o rt b | tYBrekford's systemsffiH:,il';(f|ash|ess),Portab|eTrafficSafetySystems, -t- - --^ll^-+ -h^WhiCh aCCOmpliSheS the TOWn'S deplOyment goalS While OCCUpVITg one ut rrr )rrtq'J! JPr.. .- -.-r -^ r^^r^.,mr+{oah nnrlahle camefa Srequirementi in the industrv' tt?"1, "'.Forthat,Brekfordprovidesrelocationservicesatnorelocated/re-deployeo ourlng a slrl're udy' | \ , __-r :- ^ ^i-^r^ ^^rnramanr n be achieved in less than ha:ffiffi:1';";"*" for as many units as required to be moved in a single enforcement dav'W reless [le m ate CIPe rnti onA||oftheBrekfordofoursystemsarewire|essforfullyremoteoperation'-W:I":."TI::j:Jfi:i;"i;*';.;; ;;;on easier for the rown to manase. other Automated-^ ^.,-l'rcirrahr nrrr rmoteTraffic Enforcementcapabilities are used for our all of our

ment goals

Vi * g*n ffro ss n g T $t n al o gi s.,-^r f^r ^,," ll nf nnr Portable. M

Brekford operates a fury rnternet-enabled vioration processing service sorution with the functionalitiesdescribed in detail ano under the direction of the colnty (the "Violation Processing system")' Brekfordsha||reviewthecapturedvio|ationevidence,ndp,o.",ii,d"@uu||Y

vendors use remote operations for fixed cameras exclusively' our remote

"all-y, thF-dice may desire portable unts to be

Fairmount Heights, MDProposal SummarY and Pricing BREKFORD, CorPoration (05/20L1)Page 2 of 3


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agreed upon measurements and resulting processes' Violation evidence that meets the dictatedrequirements shallthen be forwarded to Fairmount Height for police authorization' This online review ismade prior to any pre-authorized notice printing and issuance'I nt* rn et-e n b e d &rce ss tx w d p e t t a * s

rUsersofthesystemcan,wherepermissible,accessmultiplefeaturesofBrekford'ssystemfromanY web browser;. All citations will be printed and mailed to violators at no additional cost to the Town;I Payment Processing for Fairmount Heights' program is provided in Brekford pricing;.NOADDITIONALCOSTTONCOURTSUPPORTOREXPERTWITNESS;, No additional cost for site surveys, site evaluations, or engineering studies;. 24hr'telephone systems (lVR) included in cost;' 'Live' customer service call center services included;. Correspondence imaging, Storage and support inc|uded;. Web-pay (credit .arO pyment services included; (excludes CC charged fees). Assistance with public awareness & education campaign

Crst {nt n m ent {P ri ci ng )^ ..,i*h racnart rn nrhlic nercention and further, the need for

SwrnrnarYln summary, Brekford desires to be the selected as the vendor of choice to service the Town ofFairmount Heights Automated speed camera Program' we have committed our resources to bringingthe very best solution to the County' We will spare no expense to ensure that this program exceeds theTown's exPectation.our competitive pricing, collective experience, financial resources' expert management approach andcommitment to exceeding the expectatons oi Fairmount Heights' will benefit the Town for years tocome. Brekford will prouio" full turn-key solutions in supporlof the Town's Automated speedEnforcement Program.

at this rate, the Town

Fairmount Heights, MDProposal Summary and Pricing BREKFORD, CorPoration (05/2011)Page 3 of 3


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Fromr [email protected]: Eric WeiszSubject: Re: FW: add static ip (WFM97921587)Date: Wednesday. November 07,2012 7:18:45 PM| ,Mayor Lillie T.Martin grant approval for the placement of an additional speed camera on Sheriff Road.Thank you, Mayor Martin.ln a message dated 11171201210:45:11 A.M. Eastern Standard Time, [email protected] writes:

Mayor Martin,

I hope all is welll lt was great seeing you again last month.

We are trying tct get the seconcJ camera added to Fairmount Heights. Apparently you arethe point of contact and they neecl your approval to add this to your account.

WoLrld you please reply to all of us with your approval for this please?

Thanl< you n'la'am,

ric

From: Evans, Michelle Imailto:[email protected]]Sent: Tuesday, November 06,20L2 9:30 AMTo: Eric WeiszSubject: FW: add static ip (WFM97921587)

Hey Erc,

This is for Fairrnont Heights. Can you get SPOC approval to add a static ip to your camera?Mavor Martin is the SPOC on this account

Best,


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XFINITY Connect

XFINITY ConnectFW: Fwd: Sheriff Road speed limit

From : Tangie Newborn Subject : FW; Fwd: Sheriff Road speed limitTo : [email protected]

Ms. Tucker,CanyoumakesuretheMayorseesthisemail. lsentittobothofheremail accounts.TangieFrom: Tangie NewbornSent: Tuesday, December L3,20IL 11:06 AMTo: kevindowning60@yahoo,com; [email protected]; [email protected] FW: Fwd: Sheriff Road speed limitCM Downing/Mayor Martin,Please see my original email at bottom and advise.Thanks.TangieFrom: |ry@Q@3gL@1 lmailto:donovenbrooks@aol,comlSent: Monday, December L2,20LI 3:57 PMTo: Tangie NewbornSubject Re: Fwd: Sheriff Road speed limitHello Ms. Newbom,I will have to once again defer to councilman Downing regarding paficulars on camera locations and/or addresses.As I've stated previously, I w not involved in the planning phes of the speed camera program, nor have I been provided particulars with regard towhere councilman Downing surveyed SheriffRd for camera placement.The camera process started before I w named Chief, and to date info that have I received h been very limited. I'm Sorry that I can't be ofgreater helpto you on this maffer. However, I don't want to provide you with misinformation or contradict any information already researched and decided upon byCouncilman Downing.Respectfully,ChiefBrooksFHPDSent on the Sprint@ Now Network from my BlackBerry@

fai rmounthei [email protected]

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Tue, Dec 13, 2011 09:23 PM

From: Tangie Ne\bom Date: Mon, 12Dec2011 19:28:33 +0000To: Donoven


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XFINITY ConnectThanksTangieSent from my iPhoneBegin forwarded message:

From: Richard Retting .-Date: December 10, 201I 9:39:22 AM ESTTo: Tangie Newbom Subject Sheriff Road speed limitTangie,In order to complete our speed analysis I need to confirm the posted speed limit on SheriffRoad approx 1/10 mile west of LeroyGorhamDrive.Thenearestphysicaladdressis5342SheriffRoad. Idon'trecall seeinganyspeedlimitsignspostednearthatsite.The closest speed limit sign, some distance away, is 40 mph. Thanks.RichadRichard Retting, M.S., FITEVice Presdent I General Manaaer. DC I Diector. Safefv & Reseach

Sam Schwartz Engineering2800 Juniper Street, Suite #5Fairfax, VA 22031703-205-6200www.samschwartz.com"8riiliant in Design, Clear on Message and Visonary in Expression"

DC I Diector, Safefy & Researcll

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HIS MESSAGE IS CONFIDENTIAL AND MAY CONTAIN PRIVAT f NFORMATION. IT IS INTENDED ONLY FOR ]-HEINDIVIDUALIS] NAMED HEREIN, IF YOU ARE NOT THE NAMED ADDRESSEE[S] YOU MUST DELETE THIS EMAILIMMDIAI'ELY. DO NOT DISSMINATE, DISTRIBUTE OR COPY SSE IS NOT RESPONSIBLE FOR ANY DAMAGESOR OTHER ISSUES ARISING FROM THE UNAUTHORIZSD USE OF THIS MESSAGE BY UNINTENDEDRECIPIENTS

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XFINITY Connect

XFINITY ConnectUrgent: Speed Camera / Red Light Camera Late Fees

From : Cheverly Mayor Subject: Urgent: Speed Camera / Red Light Camera Late FeesTo r Cheverly Mayor Cc : [email protected], [email protected],[email protected], [email protected], town bwood, [email protected],[email protected], [email protected], mic 009, [email protected], [email protected],[email protected], [email protected], [email protected],[email protected], mmclaughlin@greenbeltmd. gov,[email protected], lwalker@landoverhills,us, [email protected],[email protected], [email protected], [email protected],

[email protected], [email protected], eugene grant, [email protected],[email protected], [email protected], [email protected],commissionersonnett@uppermarlboromd,gov, [email protected], CheverlyMDTownAdministrator , [email protected],victor ramirez ,jolene ivey, michael summers, doyle niemannFolK,My apologies for the Mass Mailing and for the Urgent Tag. However, Iwanted to make sure that you were all aware of the recent letter fromDistrict Court Judge Ben Clyburn stating that the District Court would nolonger enforce Late Fees and Tagging Fees for Speed Camera and Red LightCamera Programs. Since we have all implemented different fee structuresfor our programs it is Judge Clyburn's conclusion that we do not meet theUniformity Clause in the state constitution and that mention of these feesneeds to be removed from tickets immediately. I'm not sure how you feelbut I feel strongly that not being able to collect late and tagging feeswill be a significant detriment to enforcement.To that end Senator Ramirez has introduced legislation (SB 1101) that will addressthis issue. Special Thanks to the Senator for trying to drive this issue.Given that session is almost over in Annapolis -- this bill would need topass in less than a week. We need you to contact your delegationsto indcate the importance of this bill.I have attached the legislation and I have the text of an email fromCandace Donaho (MML) below. ThanK to Candace, the MML Legislative Committeeand Elissa Levan for ther assistance in this matter,ThanK for your attention please make contact today!Sincerely,Mike

fai rmounthei ghts@comcast,net

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Thu, Apr 05,20L2 02:48 PM4ff1 attachment

FYI...we1l be working it but it would help if you could circulate it to

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XFINITY Connect

your attorneys to ask them to get their cities and towns involved as well.Itll go to JPR first and then over to the House. I'm not sure whatCommittee ifll go to in the House yet but for now, we need to get it outof the Senate. Thanks.

; sbllOl.pdf'lilJ 2 MB

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XFINITY Connect

XFINITY CoNNECtNOtice for Speed Camera

From : mgr fairmountheights Thu, May 24,20L2 05:57 PMSubject : NOtice for Speed Camera #ff I attachment

To : Lillie T Maftin Cc : [email protected]

Mayor Martin, please review and edt. The Ordinance actually states that the town could be notified by the newsletters. Hopefully youmay agree that sending out flyers on this upcoming trash day work suffice as notifcation.I will check my email for your response.Loretta GaffneyInterim Town Manager Fairmount Heights6100 Jost StreetFairmount Heights, MD 20743301.925.8s8s*t(i


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Town of Fairmount HeightsAn Ordinance amending section 5-215 of the Town Code whereby the Town Council clarifiesthat traffic and parking are controlled by Traffic Control Devices authorized by the Town staffand the Mayor and Town Council and enables the Town to install speed cameras and to name theareas around Robert Gray Elementary School. Seat Pleasant Elementary School and FairmountHeights Hieh School as school zones.Notice is hereby given that the 30 day trial period for a speed camera will begin on Monday,May 28,2012 on South bound Addison Road at Kolb St.


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XFINITY Connect301.925.8585This electronic mail, including any attachments, is confidential and is for the sole use of the intended recipient and may be privileged. Anyunauthorized distribution, copying, disclosure or review is prohiblted. Neither communication over the Internet nor disclosure to anyoneother than the intended recipient constitutes waiver of privilege. lf you are not the intended recipient, please immediately notifo the senderand then delete this communication and any attachments from your computer system and records without saving or forwarding. Thankyou.

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Notice is hereby given that speed enforcement will begin on Jy 2,!for school zone enfor""-"niu,bound Addison Road at Kolb St. and North- East bound 5300 block Sheriff Road. A school zoneis an area within a half-mile radius of any school established by the Town of Fairmount Heightsand the State Highway Administration, pursuant to the Maryland Transportation Code 21-803.1.

Town of Fairmount Heishts012. The hours of operationv. The locations are South


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XFINITY Connect

XFINITY CoNNECtNotice for Gazette

From : mgr fairmountheights Subject: Notice for GazetteTo : fairmountheights@comcast, netCc : Lillie T Martn

Ms. Tucker, need your assistance to confirm that the town has by ordinance identified the school zones before we actually begin to test.We seem to be getting conflicting information from Brekford but we must minimize the town's risk. Email your answer.Loretta GaffneyInterim Town Manager Fairmount Heights6100 Jost StreetFairmount Heights, MD 20743301.92s,858s***This electronic mail, including any attachments, is confidential and is for the sole use of the intended recipient and may be privileged. Anyunauthorized distribution, copying, disclosure or review is prohibited. Nither communication over the Internet nor disclosure to anyoneother than the intended recipient constitutes waiver of privilege. lf you are not the intended recipient, please immediately notiff the senderand then delete this communication and any attachments from your computer system and records without saving or fonruardng. Thankyou.

[email protected]* Font Size ;

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Wed, May 23, 2012 08:50 PM


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XFINITY Connect

XFINITY ConnectFwd: Fw: Notification from Brekford

From : [email protected]: Fwd: Fw: Notification from BrekfordTo : [email protected]

From: [email protected]: [email protected]: 4116120121:35:35 P.M. Eastern Daylight TimeSubj: Fw: Notification from BrekfordSent on the Sprint@ Now Network from my BlackBerry@From: George Scheeler Date: Mon, L6 Apr2012 15:54:06 +0000To: [email protected] Gc: Mgr_fairmountheights@comcast,netSubjec Notificaton from BrekfordDear Chief Brooks:

fai rmounthei [email protected]

We have taken a hard look at our operations in our constant pursuit of better service and we are making some changes. One ofthose changes we want to inform you of is that Tangie Newborn has left the company. Here at Brekford it is our goal to makesure that your service is not reduced, during this time of transition.

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I will be your main point of contact for the next few weeks and I personally will handle any questions or issues.

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Wed, Apr 25,2QI2 04:18 AM

Thank you for your patience while we use this opportunity to mprove our service to you.

Sincerely,

George Scheeler

George D. Scheeler

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XFINITY Connect

Director of Fnance & Operations I Brekford Corp.Qffice: 4 43-557-0200 I Fax: 443-557 -020 |Ema il: qscheeler@ brekford.com I web: Ug!l@

Confidentiality Notice: This email and any ttachments may be confdential and protected by legal privilege. lf you are not theintended recipient, be aware that any disclosure, copying, dstrbution or use of the e-mail or any ttachment is prohibited. lf youhave received this email in error, please notify us immeditely by replying to the sender and then delete this copy and the replyfrom your system. Thnk you for your cooperation.

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XFINITY ConnectUpdates

From ! Donoven Brooks Thu, Oct 25,2072 03:16 PMSubject: Updates 4'2 attachmentsTo : [email protected] Mayor Martin and Council,I want to the opportunty to update you on the progress of the Fairmount Heights speed monitoring program. I have attached 2 summaries which willillustrate where we are with regard to citatons issued, late fees accrued, and the expected revenue to be collected form violators. Please keep in mindthat we share an agreed upon 60/40 revenue splt wth Brekbrd, with 607o of the total revenue collec{ed coming to the town of Fairmount Heights. Alsoplease keep in mind that the numbers shown are only from August through today whch is just a little over 2 months.We still have a second camera that wll soon be installed tested and operating on Sherifi Rd. Though we now have some revenue generated fomactual fines collected; I can say with confidence that our progEm is working more effectively than projecied- As citations and late fees are paid,revenue deposits will be made on a one time monthly basis on or abod the 15th of each month. lt is very mportant to remember that the revenuegenerated ftom this program by "Law" most be used towards the public safety of the town. lf you have additional questions or mments about thespeed monitoring program, please ftee to contact me.Additionally, after many months of working to sve our Livescan Fnger Printing program, and more mportantly, gefting the program launched; I'mproud to say that we are only one step away. That step will be fulfilled on November 13th when technicians from the state of Maryland will come to thetown to nspect and ensure all the proper secur protocols to protect information elecfonically are in place. We wll be gven final approval to launchby the State of Maryland upon satisfactory completon of that very important inspection.Lastly, our "Cops& Kids Readng" program wll officially launch on Wednesday, November 14th, when Sgt Monis, myself and any interested membersof the Councl wll read to groups of Head Start thru Kndergarten studenb at Robert Gray Elementry Scool. Please review the schedule below andlet me know no later than Friday, November gth f you would to participate in this activity and what time slot(s) you would like. This will be a veryrewardng and worthwhile literacy actvity and an excellent community service initiative.

Mc rin.e - H.| frl

fainnountheights(omcast.ne

Mc rinr+ Hd qfrfaccmm

Ms- Motlev- Heed StertMc M^ilav- Hd qtriMs- Felder - PI(Ms- Felrier- PKMs- Lerlie- PK

Mrc arlMc rthrrrc - fMs- Laslie- PK

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Though much work has been done and small victories have been won; we still have a lot of work ahead of us to make Fairmount Heghts a communityas safe, comfortable and secure as it has the potental to be. Thank you fur all of your continued support as we move the town forward.n a new andprogressive way.

Mrs- Childs - KMrs. Gallaoher - K

Respec'ttully,Chef Donoven Bnolcs* lfl,li"o of Citations Issued Addison Rd.pdfd" lfjiI*.*rt of unpaid citations & Late Fees Due.pdf

1O!||fl -l|fam,!0f P-tlq!5 -Mlt!1E D l|fn!?nilt!d.tDl|qrill Mltrl D-l,tq!?l!q!?O

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Town of FairmountHeights, MD Gitation List Summary By SitePeriod Start: 81112012 Period End: 1012512012

xo

60

5400 Blk Addisson rd South Bound 1,122 $44,880.00

;: 6ii ijlil: ! i:.:i: i: :.: ei i :t @ i9; ii * Y\. ii::i::: e : @ : , S :ii; 9:ii1 riii ir ?; i i i:ij9 'iije,* iii:;iiiii iiiii,'i?: : : :;ii : i i ii: i i ii: *. : iiii :ii 1 i ri 9,,i ij i :li: i i i Yi ii iii i : ! i: iiriia ii ii ii i...@.. Total Violation, Fine AmountPage 1 of3ct25,2012


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Town of FairmountHeights, MD Citation List Summary By SitePeriod Start: 8t1t2012 Period End: 1012512012

4asao '$ /e gq o?5400 Blk Addisson rd South Bound

Oct25.2012 Page 2 of 3


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Town of FairmountHeights, MD Gitation List Summary By Site

Period Start: 8l'1120'12 Period End: 1012512012

Oct25.2012 Page 3 of 3


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ffi=-/v

Town of F airmount Heights6100 Jost StreetFarmount Heights, Maryland 20743

FAX(301) 925-8585 or 8586Fax: (301) 925-8977

Phone: 143 '557-a-fu y>J-n"r,For Review Please Contact Please Reply


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Addendum to an Existing ContractThis document s in reference to a contract agreement dated Julv 18,2011, between The Townof Fairmount Heights, Maryland (The Town) and Brekford Corporaton (Contractor), 7020Dorsey Road, Hanover, MD 21076.MAY lT BE KNOWN, that the undersigned parties do hereby agree to make the followingstatements of clarification, changes and or additions that are outlined below. As such, shall bemade valid as if they are included in the original stated contract for

Speed Camera Enforcement Gontract # 01-2011Paragraph lll, Bullet 3- lnitial event review, name and address acquisition, and online policereview Until the designated person approves the citationBullet 4-Mailing of up to 3 notices...First mailing is the CitationSecond mailing is the late noticeThird mailing occurs when the citation holder fails to respond to notices. This notice detaitsconsequences for disregarding this citationFourth mailing, citation holder is notified of flagged sfafusBullet 8-Credit Card Trahsactions FeesConvenience fees, fees assocrated with the use of credit card will remain with the credit cardholderNO OTHER TERMS OR CONDITIONS OF THE ABOVE MENTIONED GONTRACT SHALL BENEGATED OR CHANGED AS A RESULT OF THIS ADDENDUMlN WITNESS WHEREOF, the parties herein into this CONTRACT as of the date executed.

Printed Name & Title

TOWN OF FAIRMOUNT HEIGHTS

Printed Name & Title:) /z / t,- / l- ( a


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How many outstandingyour jurisdiction have on

'we have read the procedures and fully understand our esponsibility andduties. We agree to follow the procedures and directives of the Motor VehicleAdminishation as they relate to this Program.TO\4AI OF FAIRMOUNT HEIGHTS POLICE DEPARTMENT

(unpaid) citations against Maryland motorists doesrecord as of this date? If necessary, estimate.0

Please Print NameCHIEFOFPOLICE

CHIEFDONOVENBROOKS

Pg-2

Please check appropriate section:Requst to join parkingprogramo( Request to join traffic monitoring (red light) programRequest to join trafftc monitoring (speed camer.a) program

Return completed and signed Application to:Motor Vehicle Administration CarIaChester, Flagging C oordinatorRoom 126660 1 Ritchie Highway, N.E.Glen Burnie,Md. 21062

!f thgre are any questions pertaining to this Agreement Form, you may contactsandra Mallory at (410) 768-7404, [email protected] or carlaChester (410) 7 87 -7 82 8, cche ste t @marylandmva. c om.9.

u18/12DATE


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Brekford CorporationGuidelines Regarding Acceptance or Rejection of Violations

The "report reference line" is used by the camera system as a point of reference showing anapproximate area (on the 1" photograph only), where the target vehicle ends or has advancedbeyond. As an added secondary form of reference for the evaluator of the photograph(s), he orshe may refer to this line in determining if the target vehicle's rear tires have advanced. (or aredirectlv on), this line.The report reference line should primarily be used as the threshold whereby the target vehiclehas passed or is bevond. Any target vehicle captured in a photograph with a report referenceline will have:a. Entered the RADAR beam for detection and speed measurement; andb. Remained within the beam long enough for a speed measurement to be made and animage taken showing a target vehicle exceeding the set threshold (e.g. the radarcommunicates to the camera to capture the image when a violation is detected).As you can see from the l't multi-lane diagram, there are several vehicles within the camera'sfield of view. The target vehicle, which has passed the "report reference line," is recorded ascaptured by the RADAR as a violation.The 2nd image is primarily used as verification of movement and that the target vehicle hastraveled some distance beyond the point of capture.It is vital to understand that the 1", or "Violation lmage" is the only position [and thusphotograph] where the RADAR speed measurement is taken and recorded.The key point to convey is that the criteria for confirming a violation is that the vehicle hasmoved bevond the "report reference line". This means the line can be touching the rear tires,OR it can be some dstance behind the tires, but it is not a requirement that the rear tires mustbe touching the line in order to confirm a violation.Even in cases where there are multiple vehicles within the camera field of view, it is possible toaccurately determine the violating vehicle (such as in the image attached).On occasions where more than one vehicle's position and proximity to the report reference linemakes it difficult to clearly determine the target vehicle, both images may be rejected.Note: Brekford's speed measuring system is progrommed to generally discard images when itdetects multiple vehicles in such proximity causing an inconclusive reading.The above explanations are applicable to multi-lane roads only. Single-lane roads allow thesystem to capture and to target one volation at a time in image #L.Note: On single-lane roods, o violation's second image may show another trailing vehicle in it.However, there must be two photos for eoch violation so the trailing vehicle is not being targetedas o violotion.

1.

2.

3.

4.

5.

6.

7.

8.

9.


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Pll Speed Comero System Diogrom(tst Photo)

A = Vlolting Vehiclen : Pro"Vlrli()n Position

*A Report tleference Line is superimposed on each violation image dectected, showing aproximate position o[ the violating vehicle.C = Non-Vlolatlng Vehlcle

llSpeed Cqmero System Diogrom(znd Phoro)

A = Violatlng VehicleB s Prc-V,#lf n Psst{:nC = Non-Vlolatlng Vehlcle


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Acct No

Town MeetingMay 15, 2013Financial Summaryas of April 30, 20'13Account1000 Checking1002 LLEB Grant1004 Payroll1005 Police Seizure

1 006 Economic Development1007 Public Safety1010 Scholarship1099 Petty Cash1035 OMS Development1040 PNC Bank (MLGIP lnvestment)1098 Undeposited Funds1200 Accounts ReceivableTotal Assets

Balance115,964.78207.2521,089.65975.6311,285.3442,161.52 'l1,450.77200.002.253,305.80452.00('t3,556.00)183,538.99

Budget vs Actual (July 1,2012 - April 30, 2013)Account Budget

Profit & Loss (AprillncomeExpenseOther lnc/ExpNet lncome

lncomeExpenseNet Ordinary Income 36,184,40Other lnc/ExpNet Other IncomeNet lncome/Loss

1 - 30, 20131

A'rp V/d/J,#4a,,vq. r,lMwlr/ )a speoaCa*qR on*il{of To*" oP FH.31,346.7168.867.44

706,027.84

(37,520.73)

669.843.44Actual592.824.96

4.500.00(4,5t0"t0)3l,684.40

538.359.0154,465.95 ({8,281.55)$Over/Under113.202.88

2.005.23(2,005.23)56,471.18

131.484.43

2.494.77{2,494.V71G4,776.321


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Minutes1. CM Downing - I think the company will go to the State for approval.2. A motion made and approved to have Brekford for speed camera monitoring.

Minutes

June22,2011 (Special Meeting on Speed Cameras)

Ms. Hamilton)1. Mr. Nelson - First step, develop an ordinance2. School zone established by town.3. We provide the signage4. Ordinance & permits we send to State.5. The State provides us with court document.6. All court documents approved first.7. Court & municipality, or us or both meet.8. Need a person to oversee program9. You give us instructions on how you want things handled.10. The town does not have to do a hold lot but manage the program.11. Contract will be the same as other municipalities.I2.There is an issue, P.G. County has already sign an agreement.13. County has municipalities sgn memorandum of understanding that says, what's notlegal.14. County can not infringe on municipalities imminent domain.15. Town of Bowie - If County tells you to take cLmeras out you have no right to the money

collected.16. Get your attorneys involved.17. County must respond within 60 days of your request to put cameras on county roads.18. If County turns you down without justification, the municipallty can sue the County. (It'sthe Law). Law has been in place since October 2009.19. If you have jurisdictional rights I suggest you enact them.20.Law requires a30 day wa:ningperiod.21. V/e will make calls into State & County.22.There is a letter on Town's behalf in folder to send to County.23.Iwentto State Highway to get signage on behalf of other municipalities.24.We will provide school signs at particular locations.

Jwrc26,2013 (Special Meeting on Speed Cameras with Mr. Nelson &


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Town of Fairmount Heights - Automated Speed ProgramBusiness Rule / Processing Guidelines

Ouestion/Issue

User ID Setup

tsbcrse nd Sttstem Set-Up

Citation Numbering

BreKord staff will not have permanent suspend ordisposition capabilities.These functions will be performed by FairmountHeightsphoto enforcement personnelBrekford will setup all necessary IDs for both FairmountHeishts & Brekfordfor COPS2000.

Walnins Period

Answer/ftecommendation

Fines

Citation number is assigned to a violation when" Approve{' by the operator during Operator Review incoPS2O00Citation consists of nine digitnumeric, prefaced by a two-character alpha depicting the issuing agency, e.g., FH forFairmount Heishts.

Penalties

30-day warning period (December 15,2011)The initial fine for an offense is $40o $25.00 penalty applied on day (31) including weekends andFederal holidays, 2"a penalty is $20 administrative fee percitationwhen the record is sentfor MVA ftugg-g on day(91) after issuance and would match the Flagging Notice.o 1sr Notice - $40 fineo /nd' Notice (Past Due) - $25 late feeo Driver notice - $40 fine - generated from the transfer ofliability submitted by the Registered Owner.NOTE: Follow up noticing after the Driver notice will be sentto the Registered Owner to preventflaggmg of the vehicleregistration of Collections activity since they are ultimatelyresponsible for satisfyins the citation

Holiday Schedule(2011)

New Years DayMLKJT. DayPesident's DayMemorial DayLrdependence DayLabor DayVeteran's DayThanksgiving DayDay after ThanksgivingChristuias DavtrclementWeather /Office Closine oolicv If Prince Georges' Govemment is closed due to inclementweather then BreKord will close the Hanover office.

2


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Town of Fairmount Heights - Automated Speed ProgramBusiness Rule / Processing GuidelinesCitations ProducedImage retention

o

Deployment Schedule

Government Fleet notice - vehicles specified asGovemmentvehicles - $40 fine.MVA Flaggingnotice (MD tags only)a 45 days from violation date for rejects.For duration of the contract for printed citations

Field Communications

Monday-Friday, from 6am until SpmThe Portable Camera deployment schedule (includinglocation, date, operat is required as a part Brekfordreconciliation process to ensure that all deploymentsconducted and transmitted were received for processingFixed pole deployment schedule required to scheduleBrekford technician to accompany the operator formaintenance.

Deploqments

Deployment Set-Up

Photo Enforcement Unit field personnel will corrnrunicatedirectly with Brekford via the cell phones provided by PhotoEnforcement Unit and BrekfordOperator is required to follow all steps detailed on theelectronic deployment 1og.Information entered on the log must matctr the informationentered into the cameta unitfor the deployment to be validThe deployment log is transmitted during the downloadpfocessUnmatched deployment data received due to incorrectinformation entered (ex. location code / Operator ID /enforcement speed) will be rejected as "Error-Opetatot"upon approval from Town PM.Fairmount Heights designated operator will start and endthe Fixed pole & portable unit deployments

hnage quality duringdeployment

Images of the violation

Bck Office Processing upBrekford Field Service Technician must review images whilethey are deployed to deternrine quality due to sun glare, angleof the Camera, lightin etc.Required:o Two rear environment images of the vehicle showing

progression past a fixed oect. Close-up of the image of the license plateo Images on 1st, Driver, Governmentnotices Pub1ic Web site onnotices with PIN number

ta CitationMiling


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Expiration Policy

Citations on MD tags (In-State) expire if they are not mailed(L4) calendar days after the violation date, where theviolation date is day zeroCitations on Non-MD tags (Out-of-State) expire if they arenot mailed (30) calendar days after the violation date, wherethe violation date is day zeroNOTE: Holidays are NOT excluded fromthe'l,Adaytumaround per program ordinance(Exarnple): A violation that was captured on December L"twould need to be mailed by December 15m. These must beautomatically given an OLD ISSUE DATE permanentsuspend on the 15m day after issuance, or in our example,on December 1.6d'.Define policy foremergency vehicles -(Fairmount HeightsPolice ONLY)

Define policy forGovernment Fleetvehicles - (includes allspecified Countyvehicles)

Fairmount Heights Police Vehicles will be cited if lights areNOT on.Brekford will provide an "Emergency Vehicle on Run"reject code to be used at the Operator Review stage that willvoid the citation.Citations issued to Police Vehicles will follow the PoliceDepartment Procedures.Citations on Government vehicles that are identified in theFleet file will be issued a"Gov Fleel notice w/ $40 fineCitations are eligible for a 2"d notice and $25 late fee if notsatisfied in (30) day timeframe and may be sent to MVA forflagg*gMonthly "Op* Citation" report will be produced (inCOPS2000) for all fleet tags with an amount due greaterthan $0 to allow County follow up"Gov Fleet" notices for all fleet tags only will be mailed tothe Fleet Manager:The Fleet Mgr will forward to the appropriate departrrenthead who will conduct an inquiry to determine who was atfaultDefine policy forCommercial fleetvehiclesDefine policy forleased vehiclesDefine policy for rentalvehiclesDealer Tags

These will be issued to the registered owner on the MVA orDMV(Ex. FedEx, UPS, Taxi companies, etc.)Brekford should cite all leased vehicles as normal. FairmountHeights Photo Enforcement Unit will approve or reiecto Do not mail notices to rental companies due to state lawThese will be reiected at the Operator Review staseaa

Issue MD Dealer tags - (MVA returns name & address)NOTE: No vehicle MAKE will be returned from MVAsince the plates are moved between vehiclesDo NOT issue Dealer tags fromnon-MD states

4


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Town of, F'airmount Heights - Automated Speed ProgramBusiness Rule / Processing GuidelinesTemporary TagsDigitalReviewViolation CodeSupervisor RejectReview

Issue MD Temp Tags -name & address)Capture tag number and determine if a violation occurred ornot, based on the Fairmount Heights business rules -(performed by BreKord in COPS2000)

Name & AddressAcquisition

aa

Maryland State Law TA 21-809...Violation description - "...exceeding the posted speedlimitinviolation of T/ A2'1,-809'Performed by Brekford supervisors to check processoraccuracy; may also be performed by Photo Speed EnforcementUnit -COP52000. Superaisor pproal of Police nd Fire aehicles.

( As of October !"\2010 MVA returns

Performed by BreKord using daily file exchange (with 2-day turnaround) with MD MVA for MD tags, the DC filefor DC tags. Turnaround for other out-of-state tagsdependant on DMV.NLETS access through the Data Center used for all stateswhere we do not get the file

Police f OpentorApproval

The signature and ID # of the "Authozed ApprovingFairmount Heights Operator" will appear on the printedcitation. COPS2000All new approvers must submit a request for COIS2000 IDand provide their signature using the BreKord providedformPassword reset requests are to be submitted to: BrekfordOperations ManagerError messages in COPS2000 are to be sent to: BrekfordOperations Manager. Please include a screen print of theerror rrlessage in the body of the email?PrintMethod of Mailine

aa

Printed by BreKordPre-print review performed by BreKord. Review ofcitation electronically via secure FTP file when review iscompleted notices are printed and mailed the same day.

Bck Office Processilxg nfter I,{otice Mi\ingFirst Class mail is required for all notices


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Citizen Phone Calls

Customer service number provided in the information texton the citation - (443)749-8838Customer Service performed out of the Glenburnie, MDfacility. Staffed from (8:00am - 5:00pm - TBD)All incoming calls to the customer service # should beanswered by the fourth ring or placed in queue for the nextavailable CSR.Hold time for phone calls should be no longer than oneminuteBrekford will provide the Client with printed ACD reportson a weeklv basis.

Nixies

Emails and calls thatneed to go to PhotoEnforcement Unit

Mail citations regardless of nixies since service can beshown on the system; logic after nixie on L"t notice is to wait30 days then re-request from MVA for updated name andaddress. If a new name and address is attained then mail"nixie notice" which is a re-issue of the 1-st notice. If there isno new name and address attained then all subsequentnoticing will be mailed to the address on file throughflaggrng.

FOIA Requests

a

Policy for CourtRequests / "OperatorRequesf to appear incourt

Any questions / suggestions BreKord receives which arenot covered by the standard scrts will be forwarded viaemail to: Chief Donovan Brooks and Mayor Lilian Martin(Ex. Calls for new locations, Media calls)a "Pubhc Information Act" (Public Information Act) requestsmust be submitted in writingSend to: rnavormartinatfairrnor-rntheishts@comcas t.corn

All court requests must be received in writing five (5) daysprior to the original due date of the citation.Brekford will prepare the court packages in sufficient timefor submission to Fairmount Heights PD and District CourtL-week in advance of court dateRequests for an operator to be present at court must bereceived (20) days prior to scheduled court date.Prior to tJre court dates, BreKord will notify FairmountHeights of any operators who need to appear


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Transfer of Liabilityprocess

Person requesting shall provide to the District Court aletter, swom to or affirmed by the person and mailed bycertified maif return receipt requested, thail States that theperson named in the citation was not operating the vehicleat the time of the violation; and includes any othercorroborating evidence.Statement mustbe sent to Fairmount Heights PoliceDepartmenf Photo Enforcement Unit - Transfer ofLiabilit"v. Brekford will complete the forms required by thecourts. BreKord will obtain Court approval to transferbefore keying Name & Address into COPS2000.The Photo Enforcement Unit will enter the Name &Address informationinto COtiS2000 per the providedinstructions which will generate a Driver noticeNOTE: The nominated person will be sent a Driver noticebut the Registered Owner is ultimately responsible forsatisfying the citation to prevent vehicle registrationflugg*g. Follow-up noticing will be sent to the RegisteredOwnerSetting Court Date &TimeTestimonyDispositions fromCourt

a Schedule provided by The xx District CourtAddress of the court:I,\trhen (TBD)Time and case volume (TBD)aa

IncomingCorrespondence

oa Performed by Fairmount Heights Police DepartrnentExpert wiress support from Brekford for the units withtwo weeks notice.aBrekford will enter results of the hearings into COPS2000 nolater than (15) days after the court date.Brekford will open and sort all incoming mailPayments will be separated after a copy is made and isattached to the correspondenceCorrespondence will be scanned, including the envelopeLetters will be routed through an automated workflow toan appropriate queue for processingAutomated outgoing letters will be generated wherepossible

Payments

Mailed to: Town of Fairmount Heights, Automated SpeedEnforcement Program, P.O. Box 5046 Hagerstor,rrn, MD21741.Checks will be made payable to the Town of FairmountHeightsPay-by-Web (PBV at ategr,rrebpay.comPay-by-Phone (PBP) - (M3)749-8838


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Town of x'airmount Heights - Automated speed programBusiness Rule / processing Guidelines

ffi ffi a,a These will be entered by Fairmount Heights.Brekford customer service clerks will forward all requeststo Fairmoun! Heights documenting COpS2000 (TBD- pOC)o

Fairmount Heights- Documents 2.pdf

Documents

Transcript of Fairmount Heights- Documents 2.pdf