Faculty of Science IT 2013 Oct 1st briefing slides.pdf · Dasar Latihan Industri IPT Cuti Pelajar...

1st Briefing on Industrial

Training (Oct-Dec 2013)

Faculty of Science

Session 1 Session 2

Dr. Sit Nam WengDeputy Dean (SD&IT)

Session 1

Date: 20 March 2013 (Wednesday)

Time: 11 am-12 noon

Venue: EDK5

Session 2

Date: 21 March 2013 (Thursday)

Time: 2 pm-3 pm

Venue: EDK1

Faculty of Science, UTAR

Dasar Latihan Industri IPT� formulated by MOHE

and published last year

(2010)

� to gain practical

experience through

2

© Kementerian Pengajian Tinggi 2010

experience through

working environment

� to increase the

marketability of

graduands

Downloadable from

faculty’s IT webpage


Dasar Latihan Industri IPT

Tempoh Latihan Industri

…... Dicadangkan supaya tempoh terkumpul bagi latihan

industri tidak kurang daripada tiga (3) bulan atau

tempoh yang ditetapkan oleh mana-mana badan

3

tempoh yang ditetapkan oleh mana-mana badan

profesional yang mempunyai kuasa menganugerah

akreditasi.

(page 19)


Dasar Latihan Industri IPT

Cuti

� Pelajar tidak dibenarkan mengambil cuti sewaktu

menjalani latihan industri kecuali dengan kelulusan

organisasi yang berkaitan.

4

organisasi yang berkaitan.

� Pelajar yang tidak dapat menghadiri latihan industri

bagi tempoh lebih daripada enam (6) hari kerana

kecemasan atau cuti sakit disifatkan sebagai tidak

memenuhi syarat dan perlu mengulang program

latihan industri sepenuhnya.

(page 34)


Faculty website: www.utar.edu.my/fs/

5


IT info at faculty website

6


UTAR Industrial Training Manual

Downloadable from

the faculty’s IT

webpage for

reference

7

latest version


Objectives of IT

� To provide an opportunity for students to discover, learn about, and familiarise with the industry of their discipline, and with organisations within the industry. Students will acquire interpersonal skills through meeting with professionals in their field of study.

8

meeting with professionals in their field of study.

� To provide an opportunity for students to observe real-life practices and implementation of theoretical lessons and principles. Students will acquire practical skills and experience working on projects and alongside industry experts.


Objectives of IT

� To provide the opportunity for the industry to identify potential employees from among the industrial trainees and to feedback comments on the programme. Students will benefit from coursework tailored to meet

9

Students will benefit from coursework tailored to meet training expectations of the industry.

� To ensure coursework and training programmes satisfy the expectations of the industry, and ensure the programmes are relevant and up to date.


Objectives of IT

Overall, students will gain experience in the following:

�Organisational skills and professional awareness

�Ability to work under supervision and directions

�Efficiently completing tasks, fostering good

10

�Efficiently completing tasks, fostering good relationship with seniors and subordinates

�Communication skills and contribution to company


Rules for Placement

• Only one job placement per student.

• NO changing nor SWAPPING of jobs upon

CONFIRMED placement without obtaining

approval from Faculty.

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approval from Faculty.

• NO job hopping. If a student wants to leave his/her

current placement, he/she must provide

justification to the Faculty and his/her company,

and receive the approval from the faculty before

he/she can leave his/her current placement.


• No working at close relative’s company. All

students are required to declare in the form in

order to avoid conflict of interest.

• All placements must be for full time work.

Rules for Placement

12

• All placements must be for full time work.


All students on Industrial Attachment must abide by

the following:

• the laws of Malaysia and/or the laws of the

designated country of your industrial training

Code of Conduct

13

designated country of your industrial training

• the University’s Student Code of Conduct govern

your conduct during the industrial training period

• the terms of your employment contract with the

company

• the Universities Act


• Maintain confidentiality of all work material.

• Dress professionally and be well groomed.

• Be polite and respectful.

• Be sensitive and courteous to all your colleagues

General Behaviour

14

• Be sensitive and courteous to all your colleagues

and clients.

• Become acquainted with your colleagues from

various departments and be appreciative of the

services they provide.


1. Show enthusiasm in the work assigned to you.

2. Give top priority in time, attention, and

preparation to the work assigned by the

company.

Working Attitude and Behaviour

15

company.

3. Be punctual for work. Adhere to the working

hours and working days as stated in the offer

letter and be willing to put in extra work hours if

requested by your company.


4. Do not be absent from work unless you are sick

and you have obtained the medical certificate

from the doctor. Inform your company supervisor

or manager in the event of an unavoidable

tardiness or absence as soon as possible and


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tardiness or absence as soon as possible and

provide the medical certificate to your company

when you return to work.

5. Become acquainted with the various learning

materials and resources available for your work.

6. Prepare thoroughly and carefully before you

meet your colleagues/superior/clients.


7. Always have the initiative to explore solutions for

the work assigned to you. Clarify your doubts on

the assigned work with your colleagues or

company supervisor after you have put in your

best effort. Take note on any advice given to you


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best effort. Take note on any advice given to you

in your log book so that you do not need to ask

your colleagues or company supervisor again in

the future.

8. Carry out your assigned duties and

responsibilities responsibly and professionally.


Industrial Training

• a 6-credit course, requirements for graduation

• Pre-requisites:

� The required credits as stated in the syllabus,

� CGPA of 2.00 or above, and

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� CGPA of 2.00 or above, and

� GPA of 2.00 or above

The above pre-requisites shall apply to the

students upon the pre-registration of internship

(one trimester before internship trimester).


Industrial Training

• Syllabus is available from UTAR portal

UDBA2306 for BSc (Hons) Agricultural Science

UDBB3306 for BSc(Hons) Biotechnology

UDBM2306 for BSc(Hons) Microbiology

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UDBM2306 for BSc(Hons) Microbiology

UDDD2306 for BSc(Hons) Biomedical Science

UDEC2306 for BSc(Hons) Chemistry

UDEE2306 for BSc(Hons) Biochemistry

UDPL2006 for BSc(Hons) Logistics and International Shipping

UDPS2006 for BSc(Hons) Statistical Computing and Operations Research


Assessment

Work Performance Appraisal (Graded by placement site supervisor)

30%

Presentation and Attachment Report (Graded by the university course supervisor)

60%

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by the university course supervisor)

Oral Presentation (Graded by the university course supervisor)

10%

Total 100%

Final grading →→→→ pass or fail


Students Projection for Oct 2013 (2011 Oct, 2012 Jan & May Intakes)

Course No.

Agricultural Science (AG) 10

Biochemistry (BE) 28

Biomedical Science (BM) 76

21

Biotechnology (BT) 102

Chemistry (CE) 83

Logistics & International Shipping (LI) 32

Microbiology (MB) 11

Statistical Computing and Operations Research (SC) 21

Total: 363


IT Coordinators - 2013

Dr Chai Tsun Thai(Biochemistry)

Pn Azida Illyani(Agricultural Science)

22

Ms Leong Sau Kueen(Biotechnology & Microbiology)

Dr Michelle Ng Yeen Tan(Biomedical Science)


IT Coordinators - 2013

23

Mr Theam Kok Leong(Chemistry)

Mr Looi Sing Yan (Statistical Computing & Operations Research)

Ms Hoo Yee Hui (Logistics & International Shipping)


Period of

Training

October 2013

S M T W T F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

1 Oct 2013 – 31 Dec 2013

(3 months)

2424

November 2013

S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

December 2013

S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31


IT Action Plan

No. Action Required Deadline/Date/Duration

1.1st briefing on IT to students 20 Mar 2013 & 21 Mar

2013

2.Submission of personal particulars for verification letter

29 Mar 2013

25

for verification letter

3.Issuance of verification letter

12 Apr 2013 onwards

4.

2nd briefing on IT to students• Industrial Training Management

Portal (ITMP), pre-registration• Indemnity letters

Week 3 (May 2013 trimester)

5. Opening of ITMP for registrationWeek 4 (May 2013 trimester)


IT Action Plan

No.

Action Required Deadline/Date/Duration

6.IT placement management & confirmation

Week 4-14 (May 2013 trimester)

3rd briefing of IT to students

26

7.

3 briefing of IT to students• Company appraisal form• IT visitation• Assessments

Week 13 (May 2013 trimester)

8.Final confirmation of IT placement• Submission of indemnity letters to

FGO & offer letter to deputy dean2 Sep 2013

9. Release of IT supervisor list 26 Sep 2013 (tentative)

10. IT period1 Oct 2013 – 31 Dec 2013 (3 months)


IT Action Plan

No.

Action Required Deadline/Date/Duration

11. Release of IT visitation listWeek 2 (Oct 2013 trimester)

12.IT visitation by visiting academic 11 Nov 2013 – 30 Nov

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12.IT visitation by visiting academic staff

11 Nov 2013 – 30 Nov 2013 (3 weeks)

13. Oral presentation8 Jan 2014 – 10 Jan 2014 (3 days)

14.Submission of final report, company appraisal form & learning outcomes survey to supervisor

10 Jan 2014


Pre-registration of Industrial

Training

� Using online system

o UTAR Industrial Training Management Portal

(ITMP) → http://indtrng.utar.edu.my

� will be opened for pre-registration in Jun 2013 for

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� will be opened for pre-registration in Jun 2013 for

FSc students.

� For inter-trimester swapping, please seek advice from

your academic advisor first.

� For those who decided to postpone their IT, please email

your decision to the Deputy Dean ([email protected]).


� All students are required to obtain approval from

on-site supervisor before on leave.

� Students must also inform UTAR supervisor via

e-mail.

Leave Application

29

e-mail.


Insurance Coverage

Appendix 1

30

Appendix 1

Downloadable from

faculty’s IT webpage


Placements at Government Hospitals*No. Hospital Name Biochemistry Biomedical

ScienceMicrobiology

1. Hospital Raja Permaisuri Bainun, Perak

√√√√ √√√√ √√√√

2. Hospital Kuala Lumpur, Wilayah Persekutuan

√√√√ √√√√ √√√√

3. Hospital Ampang, Selangor

√√√√ √√√√

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Selangor

4. Hospital Melaka, Melaka

√√√√ √√√√ √√√√

5. Hospital Tengku Ampuan Afzan, Pahang

√√√√ √√√√ √√√√

6. Hospital Sultan Ismail, Johor

√√√√

7. Hospital Sibu, Sarawak √√√√ √√√√

8. Hospital Queen Elizabeth, Kota Kinabalu, Sabah

√√√√ √√√√ √√√√

*under MOU between UTAR and Ministry of Health Malaysia, from 2011 onwards


Placements at Government Hospitals*

No. Programme IT coordinator Email address

1. Biochemistry Dr. Chai Tsun Thai [email protected]

For those interested, please register with your respective IT coordinators

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1. Biochemistry Dr. Chai Tsun Thai [email protected]

2. Biomedical Science

Dr. Michelle Ng Yeen Tan

[email protected]

3. Microbiology Ms. Leong Sau Kueen [email protected]

Deadline: 22 April 2013 (Monday)

*under MoA between UTAR and Ministry of Health Malaysia, from 2011 onwards


Application for Industrial Training

� Write a formal application letter to the company

� Attach your application with:

� Resume/Curriculum Vitae

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� Verification letter

� Start to apply now as some companies may take

few months to process the application.


Prepare your resume with information such as:

� Photo

� Personal particulars

� use appropriate email address for correspondence

� Academic details

Resume/Curriculum Vitae

� Academic details

� Subjects taken

� Extracurricular activities

� Professional qualifications/certification

� Work experience

� Language proficiency

� Skills

� Referee(s)34


Verification Letter

� Will be issued by faculty (FGO)

� Only one copy will be given

� Keep original copy & send photocopies during

application.

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application.


Verification Letter

36

� Fill in your particulars with your respective course representatives and return to FGO (Ms. Foo) latest by 29 Mar 2013 (Fri).


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� Collect your verification letter at FGO from 12 Apr 2013 (Fri) onwards.


Questions ?

38

Questions ?

Faculty of Science IT 2013 Oct 1st briefing slides.pdf · Dasar Latihan Industri IPT Cuti Pelajar...

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