Faculty and Staff, Student Labs

Program Update

Information Technology

Fiscal Year 12

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Planning

Acquisition

Setup and

Install

Manage and

Support

Evolution and

Retirement

1. CRP Goals

2. Total Cost of Ownership Fee

3. CRP Categories and Table

4. FY12 Staff and Faculty

5. FY12 Faculty Committee

6. CRP Program Highlights

7. Hardware Configurations

8. FY12 Selection Process

9. TimeLine

10. Moving Forward

11. Appendix A: FY12 Student Labs

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Standardize make/models/configurations of desktop and laptops used on the UMass Lowell campus.

Standardize UMass Lowell’s software deployment by having a standard image with licensed software on each computer.

Work toward having our desktop and laptop technology be no more than 4 years old to support faculty and staff computing requirements

Normalize our spending on microcomputer technology by replacing approximately 25% of UMass Lowell’s microcomputer inventory each year.

Establish a centralized project budget to pay for computers acquired through the CRP; department budgets will not need to pay for CRP computers unless selecting the premium configurations.

Offer robust support for faculty and staff who are issued computers through this program

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Asset tag and place each computer into UMass Lowell’s inventory.

Enhance security by securely disposing of computers at the end of their 4 year lifecycle. It is important to ensure that UMass Lowell complies with auditor and regulatory requirements for destruction of personally identifiable information and confidential data.

Introduce the total cost of ownership concept to the campus and implement a modest, one-time fee to cover the cost of campus wide licenses and asset management.

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The TCO fee is a modest, one-time fee of $285.00. If you are an eligible member of the CRP this fee will be charged to the CRP budget. If your equipment is being purchased by your department, college or overhead account this fee will be charged to the same account.

This modest, one-time fee covers:√ the use of all campus wide software licenses such as MS Campus

Agreement, Adobe CS5 Premium Design, McAfee Anti Virus, SPSS, etc.

√ all aspects of owning equipment from planning to acquiring, to installing, supporting and eventual retirement with secure data disposition.

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Planning

Acquisition

Setup and

Install

Manage and

Support

Evolution and

Retirement

PD – Primary Computer

LD – Lab Computer

RD – Research Computer

SDSUP – Supplemental Computer Supported

SDNSUP – Supplemental Computer Not Supported

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Category PD LD RD SDSUP SDNSUP

Groups 01 employees, library, Technology enhanced Classroom

InstructionLabs

Researcher,Faculty

03 employees or secondary devices

Campus community

CRP Funded Yes Yes No No No

Use HardwareStandards

Yes Yes Maybe Maybe No

Replenished every 4 yrs

Yes Yes Department decision

Department decision

Departmentdecision

Hardware and Software Supported By

IT or campus tech

Campus tech or IT with charge

Campus tech or outside resource

IT if standard used and replenished every 4 years. Otherwise outside resource

Outside resource

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Faculty/Staff with machines > 4 years old

248 employees

Will reserve money from the CRP budget to fund the 4th year for out of warranty hardware issues.

Faculty committee defined hardware configurations and selection process.

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Faculty Committee formed by Don Pierson

Members: Bob Tamarin, Dave Kazmer, Alex Ruthmann, Ken Kleiner, Bob Coppenrath, Nancy Fowler

Purpose: Define hardware configurations for CRP, selection process for faculty and staff.

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One system per eligible employee purchased through the CRP budget.

Approximately 25% of full time benefitted staff and faculty whose computers are 4 years or older are replenished every year.

In a given year the demand may outweigh the budget. As such:• For Faculty, the Provost’s office will review and approve the faculty member list for CRP

purchases.

• For Staff, the respective Vice Chancellor’s office will review and approve the staff member list for CRP purchases.

Eligible employees will select computers from the list of hardware standards in discussion with their Dean or Director.

The CRP budget will fund the business model computers.

When Premium model computers are selected, the CRP budget will fund the price of the business model computer and the department is responsible for funding the difference in price between the Premium model and Business model.

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Faculty and Staff selecting laptops as their primary computer may also select a monitor, dock and keyboard.◦ Re-using existing monitors, keyboards and docks (if compatible) will save

the overall program money and allow the program to fund equipment for more CRP-eligible employees.

Faculty and Staff on the CRP will turn in their primary system before receiving a new system.◦ Secure disposition of equipment and data is a priority of the program.

Desktops purchased through the CRP budget may not leave the campus.

For all new employees, departments or colleges will fund their equipment. Selecting from the CRP hardware standards will ensure full support of desktops and laptops.

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Model Components Software Price FundingSource

Business iMac(desktop)

21.5”, i5, 2.5Ghz, 4GB RAM, 500 GB, DVD/RW, 3 yr. Applecare

Lion, MSOffice 2011, Mathematica, SPSS (with dual boot), NVIVO

$1268.00 + $285.00

CRP Budget

Premium iMac(desktop)

21.5”, intel i5, 2.7Ghz, 8GB RAM, 1TB, AMD Radeon512MB, DVD/RW, Keyboard w/numeric keypad, 3 yr. Applecare

Lion, MS Office 2011, Mathematica, SPSS (with dual boot), NVIVO

$1698.00 + $285.00

CRP Budget pays the price of Business iMac and department budget pays the difference

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Model Components Software Price FundingSource

Business Windowsdesktop

22”, intel i5, 3.1Ghz, 4GB RAM, 320 GB, integratedgraphics, DVD/RW, 3 yr. warranty

Win 7, MSOffice 2010, Mathematica, SPSS, Visio, Project, NVIVO, AV

$850.00 + $285.00

CRP Budget

Premium Windowsdesktop

22”, intel i7, 3.4Ghz, 8GB RAM, 500GB, AMD RadeonHD 512MB, DVD/RW, 3 yr. warranty

Win 7, MS Office 2010, Mathematica, SPSS, Visio, Project, NVIVO, AV

$1192.00 + $285.00

CRP Budget pays the price of Business Windows desktop and department budget pays the difference

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Model Components Software Price FundingSource

Business MacBook Pro

Laptop

13”, intel i5, 2.3Ghz, 4GB RAM, 320 GB, DVD/RW, VGA Adapter, 3 yr. applecare

Lion, MSOffice 2011, Mathematica, SPSS (with dual boot), NVIVO

$1311.00 + $285.00 + $87.00

CRP Budget

Premium MacBook Pro

Laptop

15”, intel i7, 2.2Ghz,Hi-Res, anti glare, 8GB RAM, 750GB, DVD/RW, VGA Adapter, DVI Adapter, 3 yr. applecare

Lion, MS Office 2011, Mathematica, SPSS (with dual boot), NVIVO

$2611.00 + $285.00 + $87.00

CRP Budget pays the price of Business MacBook Pro Laptop and department budget pays the difference

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Model Components Software Price FundingSource

Business WindowsLaptop

14”, intel i5, 2.5 GHz, 4GB RAM, 320 GB, intel HD 3000, DVD/RW, camera, bluetooth, 3 yr. warranty, computrace

Windows 7, MS Office 2010, Mathematica, SPSS, NVIVO, Visio, Project

$1190.00 + $285.00

CRP Budget

Premium WindowsLaptop

15.6”, intel i7, 2.3GHz, 8GB RAM, 500GB, NVIDIA 1GB, DVD/RW, camera, bluetooth, 3 yr. warranty, computrace

Windows 7,MS Office 2010, Mathematica, SPSS, Visio, Project,NVIVO

$1810.60 + $285.00

CRP Budget pays the price of Business Windows Laptop and department budget pays the difference

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Model Components Software Price FundingSource

Business Windows

Laptop/Tablet

12.5”, intel i5, 2.5GHz, 4GB RAM, 320 GB, intel HD graphics, DVD/RW, camera, bluetooth, 3 yr. warranty, computrace

Windows 7, MS Office 2010, Mathematica, SPSS, NVIVO, Visio, Project

$1513.20 + $285.00

CRP Budget

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Model Components Use Price For

Apple Mouse/Keyboard

Keyboard with numeric keypad

With MacBookPro

$118.00 CRP Laptops

Windows Wireless Mouse/Keyboard

Keyboard with numeric keypad

With Windowslaptop

$39.20 CRP Laptops

22” monitor Flat panel With MacBookPro or Windows Laptop

$165.00 CRP Laptops

Dock T-Series With Windows Business or Premium Laptop

$145.00 CRP Laptops

Dock X-Series With Windows Tablet

$144.00 CRP Laptops

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Faculty• Faculty eligible for the CRP will be funded the Business

machine of their choice. They may upgrade to the Premium machine with the department, college or overhead account paying the difference between the Premium and Business machine.

Staff• Directors or department chairs will make these selections

for their staff who are eligible for the CRP. Staff will be funded the Business machine. Directors may upgrade to the Premium machine for their staff with the department or college account paying the difference between the Premium

and Business machine.

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August – September 2011 Identify systems to be ordered for selected members of CRP

Purchase for CRP faculty and staff as they become available

Continue to publish communications on staff/faculty upgrade.

Work with Lenovo on Install/Setup Phase

Asset recovery program for faculty/staff upgrade

September – October 2011 Purchase for CRP faculty and staff as they become available

Start to install faculty and staff devices

Continue to communicate with campus on upgrade program

Start discussions with purchasing on uploading data into PS asset management.

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With every program there is a need to hear from you. We want to hear how do you like your new hardware, how is it performing, what was the setup like, what didn’t work well, where could things have gone better. What other issues do you want to tell us about? Please send your comments to CRP@UML.EDU.

We will be reviewing this program every year. There will be lessons learned from each implementation year. We thank you for your participation in the program. Most of all we hope to hear from you.

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Labs were upgraded with acquisition date of 2007 or older

Reserved money from the CRP budget to fund the 4th year for out of warranty hardware issues.

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Dept Location Tech Name # of systems

Centers OLeary 300a D Driscoll 12

Centers OLeary 300b D Driscoll 24

CS Olsen 308 K Kleiner 4

Biology Olsen 610 M Graves 33

EEAS Olney 312 F Colby 10

Physics Olney 20 D Riccio 10

Physics Olney 108 D Riccio 10

Psychology Coburn B7 A Ruthman 8

CS Olsen 310 K Kleiner 2

Media OLeary M Shuldman 8

Physics Olney 103a D Riccio 10 (water damaged)

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Dept Location Tech Name # of Systems

Physics Olney 108a D Riccio 10 (water damaged)

Centers SO 313 D Driscoll 20

EEAS Olney 202 F Colby 3

Physics Olney 104 D Riccio 10

Physics Olney 106 D Riccio 10

Physics Olney 110 D Riccio 10

TechClassrooms

Variouscampus classrooms

M Lucas 90

Centers FOX 100 D Driscoll 6

Centers ICC 921 D Driscoll 4

Engineering BL407 D LaRocque 25

Engineering BL420 D LaRocque 23

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