Faculty and Staff Handbook

2014-15

St. Catherine Labouré School 3425 Thornwood Ave., Glenview, IL 60026 (847) 724-2240 www.sclschool-glenview.org

Revised – 08/14 AD

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Table of Contents Mission and Philosophy ……………………… 2

School Staff

………………………

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Personnel Policies

Professionalism Teacher Qualifications

Personnel Files Job Position

Work Schedule and Tardiness Additional Duties

Benefits Professional Development

Reporting Abuse Alcohol and Tobacco

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4 4 4 4 6 7 7 7 9 9 10

Educational Policies

Calendar Daily Schedule

Student Attendance Student Illness or Injury

Instructional Practice Teacher Goals and Evaluation

Partner Teachers Grading Scale, Honor Roll

Homework PowerSchool Report Cards

Standardized Testing Textbooks

Accelerated Reader Program Referrals

Extended Day Program Classroom Items

Cell Phones Copies

Audio Visual Media Materials

Meetings and Communication Technology

Bulletin Boards Special Events

……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ……………………… ………………………

11 11 12 12 13 13 14 14 15 16 17 18 18 18 18 19 19 19 19 20 21 22 22 23 23 24

Conduct Policies

Supervision of Students

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28 33

Uniforms ……………………… 34

Emergency Policies

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37

Religion Policies

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39

Communication Policies

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42

Marketing and Development

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43

Common Forms

…………………… 46

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MISSION STATEMENT St. Catherine Labouré School teaches the values of Jesus and the Catholic Church in an atmosphere of love and discipline. Teachers impart fundamental academic skills, the joy of learning, a positive sense of self-awareness, and a community spirit, while recognizing each student’s individuality and importance. St. Catherine Labouré School is proud of its past. With the support of parents and the parish community, and with guidance from the Holy Spirit, we anticipate the future with faith and determination.

PHILOSOPHY St. Catherine Labouré School is a Catholic Community dedicated to learning, prayer, liturgy and service. We are committed to the development of each student as a person with unique abilities and needs. Recognizing the parent as the primary teacher, St. Catherine Labouré School fosters a strong home-school partnership in order to provide quality education for each student. Our Catholic School environment promotes intellectual, spiritual, emotional, physical, and social growth while nurturing the self-esteem and self-confidence so vital to learning. Each student is encouraged to realize his or her full potential through inquiry, creativity, and action. Through integration of academic competency and spiritual values, the student is challenged to be a concerned and active individual in church and society, present and future.

FACULTY AND STAFF

Pastor Reverend Maina Waithaka

Principal Mr. Adam Dufault Assistant Principal Mrs. Jodi Reuter Administrative Assistant Mrs. Diane Stachura

Pre-School (Three Year Olds) Ms. Andrea Weihs Teacher Aide Mrs. Sue Larkin Early Childhood Program (Four Year Olds) Ms. April Pilousek Early Childhood Program (Four Year Olds) Mrs. Juliana Falato Schulte Teacher Aides Mrs. Judy Clinton Mrs. Alexandra Powell Kindergarten Mrs. Lisa Cusack Kindergarten Ms. Lori Prokopiak Grade 1 Mrs. Diane Grief Grade 2 Ms. Amanda Goczkowski Grade 2 Ms. Cathy Szczpanski Grade 3 Mrs. Mary Ellen Sanchez Grade 4 Mr. Ray Merzwinski Grade 5 Ms. Chrissy Mangiaforte Grade 5 Mrs. Cathy Lillig Grade 6 Mrs. Debbie Beeber

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Grade 7 Ms. Roseanne Campanella Grade 8 Ms. Eileen Savino Art Mrs. Suzanne Wilson Gym Mrs. Shannon Bannon Music Ms. Mallory Lemme Spanish Mrs. Dara Ury Technology Mrs. Lizette Schriebman Maintenance Mr. Pablo Quinto and Mr. Emilio Silva

PRINCIPAL The principal is the administrator, faith, and instructional leader of the local school, and serves as the chief executive officer of the local governance board in a Catholic school of the Archdiocese of Chicago. In addition, the principal oversees the fiscal vitality of the school. The principal serves the school in a professional manner and acts in accordance with Catholic doctrinal and moral teachings. The principal ensures that the school is integral to the mission of evangelization of the parish/archdiocese by giving witness to Gospel living, spiritual and educational development, and a deepening of the faith in all members of the local community. All members of the staff are under the supervision of and must report to the principal. The principal must be notified and consulted on all events, activities, and needs within the school. In order to facilitate this communication, the principal can be contacted using the information below. Please note that the cell phone number below is for staff use only and is not to be distributed to school parents or other community members without the direct permission of the principal.

Principal: Adam Dufault Cellular Phone: (773) 301-7763

Email: adufault@sclschool-glenview.org

ASSISTANT PRINCIPAL The assistant principal works in close collaboration with the principal on all of the above areas. The assistant principal’s duties are set by the principal and he/she reports directly to the principal. These duties will also be clearly communicated to the entire staff. All staff members report to the assistant principal as part of the school administration. The assistant principal may observe and coach staff members. The assistant principal acts as the principal whenever the principal is out of the school. All staff members must communicate absences to the assistant principal as described later in this handbook. The contact information for the assistant principal is below. Please note that the cell phone number below is for staff use only and is not to be distributed to school parents or other community members without the direct permission of the assistant principal.

Assistant Principal: Jodi Reuter Cellular Phone: (847) 571-4968

Email: jreuter@sclschool-glenview.org

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PERSONNEL POLICIES

PROFESSIONALISM

Each member of the school staff is a model of Christianity. Words, actions, and demeanor should always convey this idea. All student concerns should be discussed only with the child’s parents or with the school administration. Seeking advice of a partner or a mentor is appropriate, but great care must be taken to protect the privacy of the family involved. It is never appropriate to discuss a child’s behavior in a group setting. To “warn” a teacher of upcoming students or parents serves as an injustice to the child and family. Staff members should also not discuss any children with the parents who are not that child’s parents. All employees of St. Catherine Labouré School are employees of the Archdiocese of Chicago and all employees are regarded as representatives of both institutions. Staff members are asked to be mindful of this responsibility when commenting on the policies of the school and/or of the Archdiocese. Please refer to your contract/work agreement for more details on this item.

TEACHER QUALIFICATIONS Policy ES 210.1/HS 406.1 All teachers newly employed by a school, full-time and/or part-time, are to be state certified as a teacher. Procedure a) A written notification from the Office of Catholic Schools shall verify the credentials of the teacher applicant. b) Requests for exceptions to this policy must be made in a letter from the Principal to the Superintendent. Policy ES 220.l/HS407.1 The administrator/teacher is expected to have or to be working to complete courses in Catholic theology/religious education as determined by the Office of Catholic Schools. Questions regarding the individual status of a teacher are to be directed to School Personnel Services at the Office of Catholic Schools. Questions regarding the Catholic theology/religious education course are to be directed to the Director of Catholic School Identity and Mission

PERSONNEL FILE FOR SCHOOL EMPLOYEES Policy ES 243.1 and 243.2/HS 404.1 and 404.2 The Principal is responsible for maintaining a personnel file for school employees. Personnel files are maintained for all school employees at the Office of Catholic Schools and at the place of employment. Principals are to maintain personnel files that are to be secured in the principal’s office. Upon request, teachers may have access to their files in the principal’s office. Prospective employees are required to complete the Archdiocese of Chicago Application for Employment or Volunteer Service (7703) before interviewing at the local school. The form is retained for 3 years even if the applicant is not hired.

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Professional educators must have prior approval from the Office of Catholic Schools before a contract is signed at the local school. Non-contractual employees do not sign contracts or the written job offer. The written job offer should include: schedule, salary, job description, job title, benefits, and any special requirements. Personnel files include the following documents and must be maintained for all school employees. • 7703 Archdiocesan Application for Employment or Volunteer Service (References verified by employer.) • Resume • Verification of Criminal Background Check: eAppsDB regardless of date of hire; digital fingerprinting, required for new hires after July 1, 2007. • Signed acknowledgement of Illinois Child Abuse and Neglect Reporting Act (CANTS 22) • Child Abuse and Neglect Tracking System (CANTS 689) form • Verification of Virtus/Protecting God’s Children Training Program • Code of Conduct Acknowledgement form signed and dated • Verification of attendance at Mandated Reporters training • I-9 Employment Eligibility Verification form and documents • Freedom from communicable disease report • Job Description (copy provided for employee) • Annual goals and annual performance review (signed copy is given to employee) In addition to the above, the files for professional educators are to include the following documents: • Office of Catholic Schools Verification of Eligibility form and Database • Signed contracts • Transcripts (Bachelor Degree) • Transcripts of credits earned beyond bachelor degree • Copy of current state certificate • Sick Day Record of absences (signed annually) • Continuing Professional Development Units Activity form (CPDUs) • Statement of Assurance (250 CPDUs) • Record of Religious Education – Theology Continuing Professional Development (CPDUs) • Verification of catechist certification – if applicable

FREEDOM FROM TUBERCOLOSIS Illinois law requires each member of the faculty as well as all school personnel to submit evidence of freedom from active tuberculosis before entering upon any school duties. Teachers are required to repeat this testing every five years. This is in compliance with the state law HB 1136, signed in 1973.

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JOB POSITION – TEACHER Policy GP 201.1 Every position in the Archdiocese of Chicago shall have a position description. Job Title Teacher The teacher is a qualified professional educator who meets the requirements to teach in a Catholic school in the Archdiocese of Chicago. Accountability The teacher is hired by and is directly accountable to the principal. The teacher agrees to abide by the educational policies and procedures of the Archdiocese of Chicago and the Office of Catholic Schools as well as comply with the educational policies and procedures of the local school. The teacher cooperates with the principal and staff in providing an educational environment that promotes the ministry of Catholic education. General Responsibilities As a professional educator in a Catholic school, the teacher will: • teach and act in accordance with Catholic doctrinal and moral teachings of the Catholic Church; • know, teach and act consistently in accordance with the mission, philosophy, objectives and policies and procedures of the Catholic school; • maintain state certification; • communicate regularly with parents/guardians, colleagues and principal; • participate in the Archdiocese of Chicago religion in-service programs and in the school sponsored professional development programs; • perform teaching duties as assigned by the principal; • attend required faculty and staff meetings; • cooperate with the principal and staff members in school related meetings, activities and projects; • maintain accurate student attendance and academic records; • maintain a safe, orderly and secure learning and working environment; • participate in the annual performance review based upon the implementation of the general responsibilities of a professional educator in a school; • maintain confidentiality and discretion regarding school personnel, students and general school matters. The principal assigns specific tasks essential to the function of the position. Environmental and Physical Demands The teacher supervises and evaluates students, escorts students from building to building and on field trips, carries materials and climb stairs. REQUIREMENTS AND PREFERENCES • practicing Catholic preferred • compliance with Safe Environment Requirements • state certification

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WORK SCHEDULE AND TARDINESS Teachers are expected to arrive at school no later than 7:30 A.M. and stay at the school until at least 3:00 P.M., unless prior approval from the Principal has been obtained, so that rooms can be prepared, lessons can be organized, and so that the teacher is available for conferences and meetings. A teacher will be considered late if he/she arrives after 7:40 A.M. Teachers are not permitted to be late more than 5 times in any calendar month. If a teacher accumulates more than 5 tardies in a calendar month, deductions may be made from the employee’s salary at a per diem rate. Should a true emergency occur, such as weather delay, accident, illness, or other act of God, the teacher has the obligation to notify the Assistant Principal as soon as possible, prior to 7:20 A.M.

ADDITIONAL DUTIES Bus Duty: During the school year, each teacher will be assigned bus duty on a rotating basis. At 2:25 PM, the teacher needs to exit through the main front doors and stand in the area outside. Teachers should ensure that students wait for and walk to their buses in an orderly fashion. When all children have been loaded safely onto the bus, an “OK” indication can be given to the driver to depart. Lunch Duty: Teachers rotate daily during the school year. The teacher, along with a parent, is responsible for enforcing lunchroom rules. When lunches are finished, tables need to be dismissed one at a time. At that time, students will throw out their garbage, put their trays away, and line up for recess. The children are not allowed to go to the bathroom at this time. During the final lunch period, students will need to stack chairs before leaving. Morning Duty: At 7:30 AM, a teacher is assigned to monitor the lunchroom before school begins at 7:45 AM. Children from grades K-2 may go to their classrooms upon arrival at school. Children should be sitting at tables, talking quietly. Faculty Room Duty: All teachers are responsible for cleaning the faculty room. This includes washing any dishes used, washing out the coffee pot, making sure the coffee burners are off, wiping off the table, and closing the windows and blinds. It is important that everyone cleans up after himself or herself as much as possible.

BENEFITS – SCHOOL EMPLOYEES Full-time and benefits eligible part-time employees are eligible for all employee benefits provided for their respective group (lay, religious, or archdiocesan priests). Benefits are not to be offered or withheld on a selective basis. Further, no parish, school or agency is authorized to add to or subtract from the regular employee benefits authorized by the Archdiocese of Chicago. No parish, school or agency may pay the employee cost of benefits. Those who are not full-time or benefits-eligible part-time may not participate in any Archdiocesan benefits programs under any circumstances. Benefits Eligible Part-Time Employees Benefits eligible part-time employees are those who work less than the regular full-time schedule for the location at which at which they are employed, but who are regularly scheduled to work at least 26 hours per week for 8 or more months of the year. If individuals are employed for all 12 months of the year, they must work at least 26 hours per week in each of the twelve months. Benefits eligible part-time employees

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are entitled to all employee benefits. Regular Part-Time Employees Regular part-time employees are those who are regularly scheduled to work fewer than 26 hours per week for 8 months of the year. This includes employees hired to work a full-time schedule for short periods of time (e.g. summer help). Part-time employees are not entitled to any Archdiocesan benefits programs under any circumstance.

SICK DAYS Policy ES 250.1/HS 412.1 A full-time or benefits-eligible part-time employee is entitled to paid sick days each year for personal illness or incapacity not covered by Worker’s Compensation or for any illness or incapacity of a member of the employee’s immediate family. Procedures a) A teacher is entitled to ten paid sick days each year. b) Sick days may be accumulated up to a maximum of 120 days. c) Accumulated sick days are not lost when an employee transfers from one school to another, provided there is no interruption of service. d) Sick days shall be granted to the employee as of the opening day of school each year. If hired after

opening day, the employee shall be granted as many paid sick days as there are full months remaining in the school year.

e) Sick days are not to be used as vacation days. f) Unused sick days shall not be compensated. g) Sick days shall be recorded on the Attendance Record Form provided by the Office of Catholic Schools. h) For absences other than those covered by policy, deductions shall be made from the employee’s salary at a per diem rate. i) “Immediate family” is ordinarily defined as employee’s children, parents, siblings, spouse, in-laws, grandparents and individuals residing in the same household, whether related or not. No employee may begin the school year or contract year with more than 120 sick days. Sick days are not transferable from one employee to another. For teachers, two personal days are included in the ten sick days to which they are entitled. Unused personal days accumulate as unused sick days. Teachers are expected to call the Assistant Principal to report their absence no later than 6:30 A.M. on the day of the absence. Teachers are then required to call the Assistant Principal no later that 2:00 P.M. on the day of the absence to inform the school of their status for the following day. If any teacher must use more than 5 consecutive sick days, a note from a medical doctor must be submitted as evidence for the period of absence.

PERSONAL DAYS

Policy ES 251.1/HS 413.1 A full-time or benefits-eligible part time employee is entitled to paid personal days each year. Procedures a) An employee is entitled to two paid personal days each year. These two days are part of the ten

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sick days. b) Unused personal days accumulate as unused sick days. c) The employee is not obliged to divulge the purpose of the personal day(s) as a condition for taking such days. d) Reasonable notice (48 hours) shall be given to the employer prior to the personal day(s). e) Personal days shall not be taken during the first or last week of the school year or prior to or immediately after a holiday. Teachers are contracted for ten months. They are entitled to ten sick days annually, two of which may be used as personal days. Teachers are asked to complete a Personal Day Request form to be approved by the principal at least 48 hours in advance. Once approval is granted, the teacher must notify the School Secretary at least 48 hours in advance so that a substitute can be found. Personal days may not be taken during the first or last week of the school year or prior to or immediately after a holiday. In case of an emergency or illness, the teacher must notify the Assistant Principal before 6:45 A.M. using the contact information listed above. For absences other than those covered by policy or absences that violate the above policies, deductions shall be made from the employee’s salary at a per diem rate. In all cases, a teacher has the responsibility to provide detailed plans for work to be done in her/his absence. When unplanned absences occur, these plans may be communicated by phone or e-mail, no later than 7:20 AM on the day of the absence. Also, a teacher must keep an “Emergency Folder” in her/his classroom that contains enough work for all of his/her classes.

PROFESSIONAL DEVELOPMENT Teachers are encouraged to develop professionally through courses, workshops, and trainings. A Request for Professional Development Money form must be submitted to Mr. Dufault for prior approval for professional development activities. Reimbursement for professional growth expenses requires prior approval of the principal and a receipt of purchase. Professional growth expenses may include faith or academic growth opportunities such as conferences, conventions, certification courses, books, subscriptions, coursework, and approved online classes. Only full-time or part-time benefits-eligible educators are eligible to receive professional growth funds.

REPORTING CHILD ABUSE / CHILD PROTECTION All employees of St. Catherine Labouré School are mandated reporters as required by Illinois law. A school employee is required to report alleged or suspected child abuse to the Department of Children and Family Services (DCFS). Staff is also required to report the allegation or suspicion to the principal. Reports to the principal are confidential and are not to be shared with colleauges.

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ALCOHOLIC BEVERAGES / TOBACCO Policy GP 610.3 The consuming or possession of alcoholic beverages, tobacco products, or any other controlled substances (with the exception of prescription medications) during working hours shall be prohibited. Procedures No alcohol may be on the St. Catherine Labouré School property or grounds at any time. However, during certain celebrations or special events on rare occasions, a pastor, parochial administrator, or principal may approve the limited consumption of alcoholic beverages. The principal has a right and a responsibility to prohibit adult consumption or possession of alcoholic beverages at school sponsored events/activities on and off campus where children are present. Any employee who is or who appears to be under the influence of alcohol or any other controlled substance will be immediately suspended from his/her duties, subject to the discretion of the principal. Additionally, St. Catherine Labouré School is a non-smoking facility. Smoking is not allowed inside of St. Catherine Labouré School or on school grounds. It is also prohibited within 100 feet of the school building. There is no smoking in front of the building, in the parking lot, or the playground area.

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EDUCATIONAL POLICIES 2014-15 School Year

August August 18-22 – Teacher Orientation, Staff Development August 20 – Back to School Night – Parent Club hosts at 7:00 pm August 25 - First Day of School grades 1-8 August 25 – Orientation Day for Preschool and Kindergarten

Families A-L 8:30-9:30, Families M-Z 10:00-11:00 August 26 - First Day for Preschool and Kindergarten September September 1 - No School, Labor Day September 9 – Athletic Meeting (6:30 pm), Open House Parent Meeting (Gr 6-8, 7pm) September 15 – Open House Parent Meeting (Gr PK-5, 6:30pm) September 26 – Staff Development, No School October October 9 – Conferences, after school (3:00-8:00pm) October 10 – Conferences, dismissal 11:30am October 13 - No School, Columbus Day November November 7 – No School, Staff Development November 26-28 - No School, Thanksgiving Holiday December December 18 – Christmas Show, 7:00pm December 19 – Dismissal 11:30am, no PM Extended Care or bus service December 22 – January 2 - No School, Christmas Vacation January January 5 – Classes resume January 19 - No School, Dr. Martin Luther King, Jr. Day January 25 – Catholic Schools Sunday 11:00am Mass and Open House – attendance required) January 26 – No School (Due to attendance on Sunday) January 27-30 – Catholic Schools Week February February 2 - No School, Staff Development February 9 – Conferences, dismissal at 11:30am February 16 - No School, President’s Day March March 2-12 – Terra Nova Testing March __ - Confirmation March 13 – No School – Staff Development April April 2 – Holy Thursday, dismissal at 11:30am April 3 – Good Friday, No School April 6-10 – No School, Easter Vacation April 24 – No School, Teacher Professional Development April 28 – Communion Pot Luck Dinner, 6:00pm May May 2 –First Communion SCL School and Religious Education students May 25 – No School, Memorial Day June June 3 – 8th Grade Pot Luck Dinner June 5 – Mass and Ribbon Ceremony, 10:00am June 6 – 8th Grade Graduation, 11:00am June 10 - Last Day of School, No PM Extended Care

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DAILY SCHEDULE Grades 3-8: The children wait in the lunchroom for the bell to ring. Pre-School, Kindergarten, First and Second grade children may be in their classrooms after 7:45AM. Children who arrive early should go to before school care. Teachers may not have students in the classrooms before 7:50 A.M. for any reason regardless of supervision. 8:00 First Bell rings - students enter building and go directly to their classrooms 8:05 Tardy Bell 8:10 Classes begin / morning prayer, pledge, and announcements 11:25 Lunch and Recess - grades K-3 12:05 K-3 classes resume 12:10 Lunch and Recess - grades 4-8 12:50 4-8 classes resume 2:30 Classes dismissed

Planning Time All teachers will have planning/preparation time during the regular school day. Additional work will be required of each teacher outside of the regular school day. This work will include after school learning activities with students, planning, reflection, meetings with colleagues, group discussion and other professional development activities.

STUDENT ATTENDANCE Absences

As soon as possible after 8:00, teachers should enter the daily attendance on PowerSchool, which will be processed by the Office staff. Records of attendance and tardiness should be as accurate as possible, as they will support statements to parents about a student's performance. Students returning from an absence will be required to bring a note to class, and classroom teachers should keep these notes on file. Teachers should be sure that returning students are informed about any work they have missed and ensure that missed work is completed. Teachers must be given prior notice of student appointments (doctor, dental, etc.) during the school day. Parents are to send a note to the teacher informing them of the time of the appointment. The teacher will then sign the note and send it to the office. Parents are to sign out their children in the office before leaving the school. At the end of the school year, teachers must print and sign a formal Attendance Record (“Green Sheet”) from PowerSchool, which is the official attendance document for the Archdiocese of Chicago. At the end of the school year, report cards, standardized test scores, and Green Sheets are to be stapled together, inspected by the Principal, and placed in the cumulative file of the student by the teacher. Students and parents should understand the need for consistent attendance. Teachers should be sure to notify parents if a student’s excessive absence becomes a concern.

In the case of students who have missed a substantial amount of school days (15), teachers are asked to notify Mr. Dufault and to send an Attendance Alert home, warning parents that their child has missed too much school. The teacher should copy this form before sending it home as documentation. Should students have more than 15 absences in one school year, students may be denied promotion to the next grade. Their promotion will be determined on a case-by-case basis by the Principal only. Families that

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wish to request permission to miss an extended amount of school days (for a vacation, family/medical reasons, etc.) must communicate with the Principal. Depending on the circumstances of the absence and in consultation with the teacher, the Principal will decide whether or not to grant permission for the absences. If permission is granted, families assume the responsibility of making sure the student engages in learning activities that will help them catch up on missed class work or homework. Teachers are not responsible for providing students with homework before they leave. Rather, teachers should meet with students upon their return in order to review learning activities that the student missed and help students catch up with the rest of the class.

Tardies Any student who is not in the school with her/his class at 8:00 is considered to be tardy. These students must go to the office to be issued a tardy slip. The slip must be given to the teacher before the student enters the classroom and retained on file by the teacher. Tardies should be recorded on the attendance sheet and the Green Sheets.

STUDENT ILLNESS OR INJURY If a student becomes sick or injured, the teacher responsible for her/him at that time should ensure that the student receives any necessary medical attention. Also, when an accident occurs, the teacher must fill out an Accident Report to submit to the office. In the case of student injury, that teacher is also responsible for asking the Office Staff to contact the student’s parent(s) in writing or by phone (depending on the severity of the injury) to inform them of the accident. The Principal must be notified of all illnesses or injuries. Sick children may be sent to the office with a completed Sick Child Report explaining the problem in detail, where a secretary will call the student’s parent(s) if necessary. Where appropriate, teachers should also communicate information about the student’s accident or illness with the student’s other teachers and the administration. The student must go to the office with a Sick Child Report, or he/she will be sent back to the classroom. Parents/guardians have the primary responsibility for the administration of medication to their children. The administration of medication to students during regular school hours and during school-related activities is discouraged unless necessary for the critical health and well being of the student. Medication will not be given (administered by school personnel or self-administered) to any students unless the Medication Authorization Form has been completed and signed by the principal. (Parents may request an Authorization form from the office.) Medication received by the school in accordance with a completed Medication Authorization Form will be stored in the school office. Students may not bring nor take medicine in the classrooms, at their lockers, or in the bathroom. Teachers may not provide medication of any kind (including cough drops and Tylenol) to any child for any reason.

INSTRUCTIONAL PRACTICE

SCL teachers take the responsibility of designing their instruction according to the philosophy and curriculum of the school. Our emphasis is on knowing the children in our classrooms and creating ways by which they can meet the expectations that we set for them. With this in mind, there are several principles that guide teachers in creating instructional activities:

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• Instruction should be cognitively demanding and include frequent opportunities for critical thinking, discovery learning, explanation of concepts, etc.

• Approaches and strategies should emphasize language learning and language acquisition in all content areas at all grade levels.

• Assessment should be ongoing, comprehensive, and authentic, including formal and informal observation and opportunities for students to demonstrate a variety of skills and abilities. • Students should be held to high expectations of effort, participation and achievement. Expectations must be explicit and shared with students before the activity occurs. • A system of grading must be in place establishing teacher expectations; most work should be graded and shared with students on an on-going basis through the PowerSchool gradebook. • Teachers will be provided with lesson plan books at the beginning of the school year. Completed

lesson plans should be present in the classroom and available for the principal’s review at any time. Regular submission of lesson plans is at the Principal’s discretion.

• Teachers may not use their designated planning time for personal matters. It should be used instead to develop lesson plans, prepare classes, or any other purpose directly related to teaching and learning.

• Teachers are not permitted to answer cellular telephone calls during their instructional time for any reason. However, teachers are encouraged to carry cellular telephones to be used only in order to report emergencies, particularly outside in the field or playground.

Teachers are encouraged and expected to collaborate, and opportunities will be made available to plan, observe, and reflect on teaching with one another. All teachers are expected to participate fully in this program.

TEACHER GOALS AND EVALUATION A vital role of the administration of the school is guidance and evaluation of teachers. The administration will observe lesson plans as well as classroom instruction. Additionally, members of the administration may meet with teachers to provide ideas and assistance. Formal Archdiocesan evaluations will be completed based on a teacher’s performance over the course of an entire year, and this process will include discussion between the teacher and administration. Classroom observation among all faculty members should be considered not as a threatening “test” of a teacher’s ability, but rather as a resource that will improve the education of our students. The Principal and the Assistant Principal may enter any classroom at any time. No prior notice or permission is required. At the beginning of the school year, the Principal will designate specific areas for development during the course of the term. Together, the Principal and faculty will write school wide goals relating to these designated areas of focus. Each teacher will then write personal goals in accordance with the school philosophy. The teacher will then be evaluated on his or her progress toward accomplishing these goals.

PARTNER TEACHERS SCL School encourages a collegial and collaborative educational environment. Cooperation and collaboration among the faculty of our school should reflect and model the spirit that we expect of our students and our community. Consistent disciplinary policies and curricular goals are necessary throughout our school and especially at grade levels where there are multiple classrooms. In order to facilitate this consistency, regular meeting

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times between grade level teams (for example, teachers of the same grade, Pre-K, grades K-2, grades 3-5, and Junior High) are required. The Principal will schedule a grade level meeting every two weeks. Though classrooms should not be “mirror images” of each other, evidence of consistency in instruction, assessment, and discipline should be obvious.

GRADING SCALE AND HONOR ROLL The grading system for grades 1-8:

A+ 95-100 A 93-94 A- 90-92 B+ 88-89 B 85-87 B- 82-84 C+ 80-81 C 77-79 C- 74-76 D+ 72-73 D 69-71 D- 66-68 U 65 and below

Honor Roll (Grades 4-8 only)

SCL Scholar 1. Students earning a 95-100% (no rounding) in the major subject areas will be recognized as “SCL

Scholars.” (English, Math, Reading, Science, Social Studies and Spelling) Grades 4 and 5 (English, Math, Reading, Science, Social Studies, Spanish) Grades 6, 7, and 8 2. No number indicating need for improvement, in homeroom or any subject area. A Honors

1. Students earning a 90%-94% (no rounding) in the major subject areas will be recognized as “A Honors.” (English, Math, Reading, Science, Social Studies and Spelling) Grades 4 and 5 (English, Math, Reading, Science, Social Studies and Spanish) Grades 6, 7, and 8

2. No number indicating need for improvement, in homeroom or any subject area. 3. No “D” in any subject area.

B Honors

1. Students earning an 82%-89% (no rounding) in the six major subject areas will be recognized as “B Honors.” (English, Math, Reading, Science, Social Studies and Spelling) Grades 4 and 5 (English, Math, Reading, Science, Social Studies and Spanish) Grades 6, 7, and 8

2. No number indicating need for improvement, in homeroom or any subject area. 3. No “D” in any subject area.

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Honors Assemblies are held after each marking period so that children receive the recognition deserved for their accomplishments. All parents and friends are welcome to attend.

HOMEWORK Students and parents expect that homework will be given each night. Homework should provide students with an opportunity to practice and to reinforce skills that they have learned and should serve a meaningful purpose. Impress on the students that studying and long-range assignments are part of homework. All homework assignments should be reviewed by the teacher following completion. A major aspect of the educational process is the teaching of a sense of responsibility and good study habits. For this reason, it is essential that each student understands and completes all homework assignments. Teachers will take the following measures to ensure that homework is a productive part of their students' education:

1) Be sure that students can understand the homework assignment and teacher expectations; take into account learning style, previous knowledge, and level of understanding before giving homework. 2) Carefully and consistently follow the appropriate system for recording homework completion. Depending on the grade level, this will include daily forms, assignment notebooks, and weekly reports to parents. Every child must have an accurate record for every day. 3) Cooperate with parents with regard to homework; encourage parents to help the student develop good study habits, and be clear and direct about what may be expected of the student and of the parent. 4) Do not tolerate incomplete or poorly done homework; if students do not demonstrate effort and understanding, have them re-submit the assignment 5) In all cases when homework is repeatedly not done, notify the student's parent/guardian of the need for a conference to address the issue; teachers may take a number of measures to correct this problem, and should work with students and parents to see to it that a consistent failure to complete homework does not continue.

6) The following chart indicates the total amount of homework to be given daily in each grade

and has been included in the Family Handbook: Grades 1 & 2.......30 minutes Grades 3 & 4.......60 minutes Grades 5 & 6.......90 minutes Grades 7 & 8.......120 minutes

MAKE-UP TESTS / HOMEWORK DUE TO ABSENCE If a child is absent on a day when a test has been scheduled he/she must make up this test at a time designated by the teacher. All tests and work missed because of absence must be made up within a week of the child’s return to school. Completion of make-up tests and make-up work is the responsibility of the student

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POWER SCHOOL

PowerSchool is an easy-to-use school management system that improves communication between parents and teachers. Each grade cluster has their own policy for assessing grades. Pre-School Pre-School students will be engaging in a variety of activities and informal assessments throughout the year. Students’ formal assessments will be entered into PowerSchool in November, January, April, and June. Progress will be monitored based on a developmental scale. Report cards will be sent home in January and June. Kindergarten Kindergarten students will be assessed continually throughout the year. Students report card achievements will be based on the mastery of skills learned, assignments completed, homework completed, work habits, and social interaction. Kindergarten teachers are prepared and dedicated to providing successful opportunities for growth for all of their students. First – Third Grade Assignments and Assessments Students will be assessed throughout each unit of study in every subject. Students’ grades will be based on total cumulative points given during each quarter. In PowerSchool, daily assignments and homework assignments will be marked with a checkmark showing completion. Test, quizzes, and projects will be given a percentage grade. Teachers will work with students to enable success in all academic work. Participation Participation will be assessed per the discretion of the teacher. Participation includes:

• Completing daily assignments • Active participation in discussions • Applying previously learned skills

Fourth and Fifth Grade The student’s overall grade will include tests, projects, quizzes and homework. Participation grades will be assessed per the discretion of the teacher. No retests will be given except in math. Students receiving 76% or below will be required to retest. The retest will be averaged with the original test. Students receiving 77% or above have the option to retest. Only one optional retest per quarter will be allowed, and it will also be averaged with the original test. All grades of 65% or below on tests will be averaged in as a 65% in the teacher’s grade book. Grades will be posted within two weeks of completion. Sixth through Eighth Grade Grades will include tests, projects, quizzes, homework assignments, and participation. The lowest percentage entered into a grade book will be a 60%. No re-tests will be given*, however, the lowest quiz or test score will be dropped each quarter.

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Most grades will be posted within one week of completion. Long-term projects or assignments may take longer. Modifications will be a process not merely an adjustment of a student’s grades. *Modified students will be allowed to re-test or re-quiz on a designated day.

REPORT CARDS Report cards are given four times a year to the student. Strengths and areas for improvement are discussed with students. Grades, both academic and effort, not understood by the student and/or parent should be discussed with the teacher. A modified program is available to students who qualify through testing. The Principal views all report cards before they are distributed. Teachers are always encouraged to contact the parent either by phone or by note to help facilitate open and regular communication. If a teacher feels that it is necessary that a student receive a number or a check mark on the report card, it is the teacher’s responsibility to inform the parent of that before the report cards are distributed. There should never be any “surprises” on a child’s report card.

STANDARDIZED TESTS Standardized testing is given in grades one through seven each year in March. Results of these tests are distributed to parents or guardians. Test results are used to monitor student progress, adjust placement in groups, and examine the basic curriculum being taught. Teachers will need to ensure that student information is correctly filled in on each child’s response documents. Teachers will also need to keep a record of students who have missed a portion of the test due to absence and ensure that that student completes the full test in the allotted time frame. Teachers are to maintain the integrity of the test at all times and follow the established best practices for Terra Nova testing. The Principal will ensure that all teachers are aware of these practices. All 8th grade students take a standardized high school entrance exam for Glenbrook South High School in December. Those wishing to attend a Catholic High School take an entrance exam at the school of their choice on the school’s designated day, usually the first Saturday in January after Christmas vacation.

TEXTBOOKS Teachers should keep a record of the textbook numbers assigned to students. Hard-covered books are to be covered at all times. Students are responsible to pay for lost or damaged textbooks.

ACCELERATED READER PROGRAM The Accelerated Reader Program is a computer-based independent reading program used from grades 6 though 8. Individual goals are determined between each student and his/her homeroom teacher. All students are required to take computer tests on novels chosen from their specified accelerated reading list. Each student’s point goal must be reached before the end of the quarter. Administration of the program is

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determined by the Junior High Team.

REFERRALS The teacher is to first approach the Principal with an academic concern about a child. An initial SCL School Referral Form is used to ensure documentation. Contact is then made with the parent. Once these steps have been taken, the District is informed. SCL School has accessibility to Districts 30, 31, and 34. Each District has different permission procedures. A date of observation is then set, following by a staffing including the parents, Principal, all teachers involved with the child, and professionals from the local District. During the month of September, IEP meetings will be scheduled with the parents of children so that the teachers and parents are in agreement on the services that the school will be able to provide. At this time, a permission form will be signed allowing for a modified curriculum for the student.

EXTENDED DAY PROGRAM The Extended Day program is provided to families who currently have children enrolled at St. Catherine Labouré School, and is offered daily from 2:30 until 6:00 p.m. The Extended Day program offers students a quiet place to complete their homework and to participate in recreational activities. Any homework that has not been completed when students are picked up should be completed at home under parental supervision. As part of our social and emotional learning goals, SCL School will create and maintain programs outside of the school day for students. Possible extra-curricular activities include athletics, clubs (art, student leadership, theater, music, etc.), service opportunities, etc. In all cases, students and parents/guardians will be notified in writing of the time and place of the activity, as well as practices, events, games, etc. It is assumed that any student who wants to participate in an extracurricular activity must first meet her/his school responsibilities. Classroom teachers will not allow participation for students whose academic or behavioral performance does not meet classroom standards. Teachers will be compensated for leading an after school club. Prior permission for creating a club must be requested from the Principal. All proposals for clubs and scheduling dates and times must go through the Principal. Per Federal tax laws, employees may only be compensated for extra-curricular work through the biweekly payroll with appropriate taxation withheld. “Under the table” payments in cash or by check are not permitted by law. Any check payment from parents must be made out to “St. Catherine Labouré School” only and not to any individual or groups of persons.

CLASSROOM ITEMS Teachers should have the following items in their room. These items should be clearly marked and accessible to teachers and administrators at all times:

- SCL Code of Conduct/Posters posted in the classroom (forthcoming) - Crucifix - Prayer Table (Religious articles can be placed on this table. Creates a sacred space) - Specific whiteboard or chalkboard for listing all daily homework assignments - Fire Drill and Tornado Drill evacuation sign and that is accessible at all times

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- Lesson plans and lesson planning books - Student portfolios of work - Discipline records - Folder for substitute plans and activities (see below) - Chart for student restroom sign out sheet, with space for student’s initials and the sign out time (grades 2-8). - Gloves for universal precautions

SUBSTITUTE FOLDERS Each teacher should have a Substitute Folder that should contain a class schedule, list of students’ names for all classes, seating charts for all classes, the lunch routine, emergency lesson plans, and some type of copied activities that could help at the beginning of the day.

CELLULAR PHONES Cellular telephones are not to be used when working with or supervising students, except in case of emergency, this includes both making calls and texting. Teacher should not check email while supervising students. This policy includes the Extended Day Program, as well as the regular school day. Teachers may only make personal calls or non-emergency calls or texts during their scheduled breaks and away from students. Teachers should carry their cellular phones with them whenever they are supervising children outside of the school building, such as on field trips. Phones should be used only in case of emergency. Teachers should have the school office number, the Principal’s number, and the Assistant Principal’s number programmed into their phones.

WALKIE-TALKIE RADIOS Any teacher bringing students outside for recess shall use walkie-talkie style radios. These radios will be kept in the main office and must be picked up and returned to that location. Teachers should use these radios to report emergencies or request assistance when in the park, playground, or on the parish grounds outside of the school building. The main office, principal, and assistant principal will carry radios.

COPIES

There are copiers in the office and in the teacher’s lounge that are available for the duplication of classroom materials. Computers are programmed to send “copy requests” to the copier in the office. Copies may be made before school, during free times, and at the end of the school day. Students should never be sent to the office to request copies, and students may never use the copier themselves. Please note that, legally, only black line masters and worksheets created by teachers may be copied. Because of copyright laws, books, textbooks, or similarly protected materials cannot be copied. The following are some implications of Congressional guidelines on permissible photocopying of copyrighted works. A teacher may NOT:

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• Make multiple copies (not to exceed, in any event, more than one copy per pupil in a course) of work for classroom use if it has already been copied for another course in the same institution. • Make multiple copies of a short poem, article, story or essay from the same author more than once in a class term, or make multiple copies from the same collective work or periodical issue more than three times a term. • Make multiple copies of works more than nine times in the same class term. • Make a copy of works to take the place of an anthology. • Make a copy of “consumable” materials, such as workbooks. • Make a copy of any computer ware without the explicit consent of the owner. A teacher may: • Make a single copy for use in scholarly research or in teaching or in preparation for teaching a course of the following: a chapter from a book; an article from a periodical or newspaper; a short story, short essay, or short poem, whether or not from a collected work; a chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper. • Make multiple copies for classroom use only and not to exceed one per student in a course of the following: − an excerpt of not more than 250 words from a poem which in its entirety is more than 250 words − an excerpt from a prose work of 10 percent of the work or 1,000 words, whichever is less, subject to a minimum, however, of 500 words − each copy of the multiple copies permitted under one of the above provisions must include a notice of the copyright for the work Reference: Copyright Guidelines of Archdiocese of Chicago

AUDIO AND VISUAL MEDIA Showing feature films and videos may have a legitimate purpose in a school. Serious consideration must be given to the validity of the material as it relates to the Archdiocesan curriculum, mission, educational philosophy, and fundamental principles of Catholic teachings. All media selections should be age and content appropriate for the students, as determined by the teacher, and the principal. Prior to classroom use, all audio and video materials must be previewed by the teacher to determine its appropriateness for instruction. Audio and Video Uses The primary use of videos is for instructional purposes. By law, any video that does not include “public performance rights” must comply with the “fair use” provision of copyright law. This requires that videos are: • used with students in “face-to-face” instruction with the teacher; • correlated to instructional/curriculum objectives; • shown in a normal instructional setting; • not shown for reward, entertainment, fundraising, or admission fees. Audio and Video Sources • Only audio and video materials legally purchased and approved for use in the school may be shown. • Commercially rented audio and videos may only be shown if the school has paid the licensing fees to the

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Motion Picture Licensing Corporation Umbrella License (MPLC). • Privately owned videos may not be shown unless approved by the Principal. • Audio and video materials downloaded from the Internet such as podcasts, film clips, animations, pictures and photos must have the approval of the Principal.

MATERIALS Teachers will be provided with materials that are appropriate for the curriculum of their grade level. Materials may either be ordered or reimbursed. In either case, funds may be accessed through the Supply Request Form. This form must be turned in to Mr. Dufault prior to the purchase of the materials for his review and approval. Supplies should be ordered from Staples or Discount School Supply only because of discounts the school receives from these companies. In order for supplies to be ordered, necessary ordering information must be provided (quantity, source and cost of materials, etc.). Reimbursements must be requested in writing. A completed reimbursement form, the approved Supply Request form, and purchase receipt must accompany the request. SCL School will not reimburse any unapproved expenses for any employee. Reimbursements will only be made for purchases that have prior approval from the principal. Sales tax will not be reimbursed. Teachers may use a Tax-Exempt Form for school-related purchases. (Note that misuse of the tax-exempt form violates State law). Please allow up to 2 weeks for the processing of the reimbursement.

MEETINGS Faculty meetings are identified on the Staff Google Calendar. Teachers will be sent an agenda via email prior to the meeting and will be emailed notice if the meeting shall be cancelled. Meetings will generally be held one Wednesday afternoon each month. Grade level meetings will be scheduled during the school day at a minimum of once every 2 weeks. The Principal or Assistant Principal will attend these meetings. In addition, there will be a variety of teacher in-service meeting days during the course of the year. These will be full-day meetings on days when students are not in school. Their purpose is discussion and teacher development on issues of instruction, methodology, discipline, curriculum, etc. Teachers are asked to participate in all discussions in a positive and respectful manner. All teachers have the right to speak and to be heard. Attendance at all faculty meetings is mandatory.

STAFF COMMUNICATION The principal will routinely communicate with the full staff via the weekly FYI memo. These communications will be sent via email and will be put in the Teacher webpage. Additionally, the principal will maintain a Faculty and Staff Calendar through Google Calendars, which employees can view through their SCL School email account. This calendar will contain meeting

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schedules, deadlines, and in-service details and is intended to facilitate communication. The primary means of formal communication between the administration and teachers will be via email. Therefore, all teachers must check their school email accounts at least one time per day. Additionally, each teacher will be given a school mailbox in the office for mail and other such paperwork. Teachers are asked to check their mailbox at least once a day, though sending students to do so is discouraged.

TECHNOLOGY

St. Catherine Labouré School is wired for network and Internet access in every classroom and has wireless Internet capabilities. Teachers are welcome at any time to make use of the computers and printers in common areas such as the computer lab and the office. School computers can be used to send and receive e-mail on school and/or personal accounts. However, teachers may not download, open, or install any software on a school computer without permission from the school administration. Only files which are Microsoft Office documents, or documents of previously installed applications, may be saved to the computers’ hard drives. SCL School will provide teachers and students with technology tools for educational purposes. All technology items, including laptop computers, are the exclusive property of St. Catherine Labouré School. These items are intended to be teaching tools and are to be used only for school-related purposes at all times. If a teacher who has been assigned a tool such as a laptop leaves SCL School, the technology tool must be returned in good working condition. Failure to do so may result in the assessment of damage fees. Staff will be professional in the posting or sending of messages about school matters or the school community in their professional and personal use of the Internet or other communication tools. St. Catherine Labouré School observes all policies of the Archdiocese of Chicago for the use of technology. Teachers should be familiar with these policies before using school computers for any purpose, and teachers must sign an Acceptable Use Form before using school electronic resources. This policy will be distributed to all staff members under separate cover.

BULLETIN BOARDS Each classroom teacher is scheduled to complete a display on the bulletin board outside of the office once each year. The board display is changed at the beginning of each month and should have a religious theme. Teachers are also responsible for displays on the bulletin boards in the hallway outside of their classrooms and on the bulletin boards inside of their classrooms. At least one board inside each classroom must have a religious theme. Children’s work should be displayed throughout the room and in the hallways on the walls. Please make sure that boards are updated in a timely fashion and are kept in good repair.

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SPECIAL EVENTS

BIG BROTHERS AND BIG SISTERS

At the beginning of the year, grades are paired for the Big Brothers and Big Sisters program. Various activities are scheduled throughout the year to encourage interaction between children in the paired classrooms. It is the responsibility of the teacher to organize various educational and social activities. Each child should be assigned a partner in the opposite class. Additionally, Big Brother and Big Sister classes will sit together during all school liturgies.

CATHOLIC SCHOOLS WEEK The last week in January is designated as Catholic School’s Week. The week’s activities are centered on a theme determined by the National Catholic Education Association (NCEA). At SCL, we begin Catholic School’s Week with an all-school liturgy and an Open House on the Sunday prior to the Week. Attendance is mandatory for all students and teachers on this day. Teachers are encouraged to display lessons and bulletin boards around the annual theme and to display a variety of work inside and outside of the classroom.

CASUAL DAY The last Friday of each month is designated as a Casual Dress Day. Teachers and students may wear casual dress clothes including jeans and gym shoes.

CHRISTMAS PROGRAM Under the direction of the Music Teacher, an all-school Christmas program is presented on a weeknight in December. A special practice schedule will be distributed before Thanksgiving. Teachers are asked to make any necessary changes to accommodate this schedule and to assist the Music Teacher in disseminating information on costumes and rehearsals. Attendance at the Christmas Program is mandatory for all students and teachers.

CHRP AND OTHER SPECIAL RELIGIOUS OCCASIONS Three times a year, all classes are requested to create cards for participating members and team leaders of CHRP (Christ Renews His Parish) retreats. These are weekends of spiritual growth. Students will also be requested to make cards for other spiritual events such as Reconciliation, First Communion, and Confirmation.

FIELD TRIPS Teachers may, on occasion, schedule trips or excursions for their classes during the school day. These field trips should be of an educational nature and must connect to the curriculum of the class and be appropriate to the age level of the students. If a teacher would like to schedule a field trip, the following process must be followed:

1. Plan the trip. Ensure that it is educational and will serve to enhance student learning.

2. Complete a Field Trip Request form and submit it to Mr. Dufault for approval no less than one month prior to the trip. Trip scheduled with less than one month’s notice may not be approved. Also, please provide information on the event and the connection of the event to your teaching. Mr. Dufault will return the form after approval. He will also put the trip on the school Google

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calendar and he will let the teacher know how much money to charge each student.

3. Once the trip has been approved, the teacher should create a Field Trip Permission Form. This form is available on the teacher webpage and in the Staff Handbook. Teachers must complete the form and send it home with each student.

4. Teachers are responsible for arranging for a sufficient number of adult chaperones for their trips. Adequate supervision must be provided for all field trips. Chaperones must be 21 years of age. All chaperones (volunteers) must be in compliance with the Protecting God’s Children and Youth (Virtus) regulations. The ratio of adult supervisors to students is determined by the age of the students and the nature of the trip. Adequate adult supervision must be provided for all field trips.

5. Parent/guardian permission is required in order for a student to attend a school trip. Teachers are responsible for ensuring that each child who attends the trip has a completed permission slip. Only students who return an official signed permission form may be permitted to attend field trips. Absolutely no exceptions can be made to this policy.

6. Teachers will collect the money for the field trip, marking off students on a class list as the money is turned in. The teacher will turn in the money to the office to be properly secured or secure it in a locked location each day it is collected.

7. When all money is collected, the teacher will turn in a class list showing who paid to the office. The Principal reserves the right to exclude a student from participating in a field trip. If the Principal or the parent/guardian chooses not to allow the student to participate in the field trip, alternate plans for the day will be approved by the Principal. Only those students enrolled in the school for which the field trip is planned are eligible to participate in school-sponsored field trips. Classroom teachers must bring the Red Emergency Binder, containing the signed Field Trip Permission form and the signed Medical and Emergency Notification Information Authorization for Medical Treatment form for each student in their class on the field trip. The Field Trip Permission form must be retained by the teacher for the duration of the school year. It is not necessary to turn in copies of this form to the office. As noted above, teachers should notify the office if any student does not have a signed permission form. In case of an emergency, teachers and supervisors must have a cell phone on field trips. If an illness or injury occurs, the teacher contacts the parent/guardian and the principal. If the parent/guardian cannot be reached, the police or paramedics are called; the matter is placed in their hands. However, it is imperative that the parent/guardian and the school administrator are notified as soon as possible. Recruiting volunteer drivers by the school or by teachers is not permitted. Schools are advised to use commercial transportation for field trips, athletic contests, extracurricular activities and any other school-sponsored event. Although this is an increased cost factor, commercial transportation provides professional drivers. Field trips may not conflict with scheduled school events, including, but not limited to, masses, assembles, and school-wide activities. The principal may limit the number of concurrent field trips in one day.

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Teachers may dress appropriately for the event that the class is attending or for the location that the class is visiting. In most circumstances, professional dress will be required in order to create the best impression possible of SCL School in the greater community.

LENTEN PROJECTS During Lent, each class is asked to have a project to raise money for the missions of the Catholic Church.

MAY CROWNING In celebration of the coronation of Mary as Queen of Heaven, an all-school May Crowning is held annually. Second graders will process in their First Communion outfits followed by 8th graders in their caps and gowns. An 8th grade student will be selected to crown Mary. Readings will be done by 7th and 2nd graders. The Music Teacher will coordinate this para-liturgy with the 2nd, 7th, and 8th grade teachers.

OLYMPIC DAY The annual all-school field day is held during the month of May. The PE teacher in conjunction with the Student Council is responsible for scheduling and coordinating this event.

OPEN HOUSES The Parent Club sponsors and Open House in September. All teachers are required to attend the general meeting and to be available in their classrooms after the meeting to present their class curriculum. All classrooms should have student work posted and guidelines for classroom policies available to parents.

PARENT-TEACHER CONFERENCES Mandatory Parent-Teacher Conferences are held near the end of the first quarter. Students are encouraged to attend the conference with their parents, and Junior High students are required to attend with their parents. Additional conferences are at parent or teacher request. The office will distribute appointment forms.

PRAYER SERVICES Periodically throughout the year, especially during Advent and Lent, prayer services are assigned. Teachers meet with their grade level Teams to plan and coordinate these services.

ROOM PARENTS Room Parents are coordinated for each classroom. Please utilize them as much as possible. They are a valuable asset.

STUDENT BIRTHDAYS Students may bring a small treat to school to celebrate their birthday. The classroom routine, however, should not be interrupted. Parents should be aware that some children in the class might have food allergies. If parents do send a birthday treat, parents should make sure it can be quickly and easily distributed to the entire class. Parents are encouraged to bring a healthy snack for a birthday treat. Pizza or fast food is not acceptable. Invitations to private celebrations are to be extended to the entire class, or invitations should be distributed away from the school. It is important that all children in the class have their birthdays celebrated (or not celebrated) by the teacher in the same way. As much as possible, this value should be shared and practiced by students, as well. For example, especially in the middle and upper grades, children may want to recognize friends’ birthdays by making cards, etc. If a teacher plans to permit this, she/he might want to discuss ideas with

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the class at the beginning of the year, teaching the importance of the inclusion and consideration of all classmates.

STUDENT COUNCIL ACTIVITES Teachers support the various activities of the Student Council through the year. Representative elections are held from grades 3-8 in the Fall. Officer elections from grades 5-8 are held in the Spring.

WALK-A-THON

The Walk-A-Thon is an annual fundraising activity supported by the SCL Booster Club each Spring. Each student is asked to collect pledges prior to the Walk-A-Thon. All classes participate in a walking activity on the day of the Walk-A-Thon for half an hour.

OTHER CLASSROOM PROGRAMS - Book It and Read to Succeed – Grades K-6 participate in Pizza Hut’s Book It and Great

America’s Read to Succeed. - Junior Achievement – Grades K-8 participate in the Junior Achievement Economics program.

Volunteers from the business community give weekly presentations for 6 weeks. Teachers remain in their classrooms during this program.

- Fire Safety – Representatives from the Glenview Fire Department will speak to students about appropriate fire safety topics.

- Officer Friendly – Representatives from the Glenview Police Department will speak to students about appropriate law enforcement topics.

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CONDUCT POLICIES

DISCIPLINE

Our discipline is based on our school policy of treating each child as a unique individual. Corporal punishment and personal indignities go against our SCL philosophy. Problem situations do arise that will require some disciplinary measures. Teachers should attempt to handle these situations in the classroom. Since it is the responsibility of the classroom teacher to supervise students, children should never be put in the hallway as a punishment. Students may not be kept from a class such as PE, music, art, etc. as a punishment. An entire class should never be punished for the behavior of a few individuals. Teachers in grades 3-8 may use detentions with the approval of the Principal. Suspensions and expulsions are the exclusive decision of the Principal. If a situation has escalated to the point where administrative support is necessary, students may be sent to the office. However, each child sent to the office must be accompanied by another student and by a detailed note explaining the concern. The Family Handbook contains the school’s disciplinary philosophy and procedure. A portion of this policy is below. All teachers are asked to thoroughly read the Family Handbook to understand all school policies for all members of our community. From the Family Handbook: Students displaying unacceptable behavior, either in or outside the classroom, will be issued a discipline report. This report will indicate the nature of the behavior and the action taken by the teacher or principal. (Since this report will be in triplicate form, one copy will go to the principal; one copy will go to the homeroom teacher; and one copy will be sent home to be signed by a parent.) Signed discipline reports are to be returned the school day following the date they are issued. If a report is not returned at the designated time, the office will notify the parent by a phone call. If a student receives three discipline reports, the student and their parent will be asked to meet with the principal and the teachers who issued the reports in order to determine a way of improving the student’s behavior. Obviously, any infraction of a serious nature would warrant an immediate conference. The goal of our school discipline policy is to encourage self-discipline while providing a Catholic atmosphere conducive to self-growth and learning. It is our belief that this goal can only be met through the cooperation of both parents and teachers. We are hopeful that this discipline policy will facilitate closer communication between home and school. The purpose of discipline is to establish an atmosphere where students can both learn and practice the basic principles of mature and responsible membership in society. Respect of God, self, others and the environment are the basis for self-discipline. Our students are human (not perfect), and they are at differing stages of development. It is important for them to realize what behaviors exhibit an understanding of the values to which we ascribe at St. Catherine Labouré. A student is an SCL School student at all times. Therefore, a student who engages in conduct,

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whether inside or outside the school, that is detrimental to the reputation of the school, may be disciplined by school officials The student will: 1. Learn how to work cooperatively with others. 2. Value his or her own ethnic identity and respect the contributions of all ethnic groups. 3. Treat others with respect, regardless of race, sex, and other ethnic identity. 4. Develop attitudes of responsible citizenship. 5. Develop a concern for humanity. A student who attends SCL School is expected to be respectful. In relationships with the faculty, peers, and other school personnel, the student must exhibit an effort to be truly Christian in attitude and action. Through self-discipline, the student refrains from behavior that would disrupt or hinder the growth of self or others in the learning atmosphere of the school. In growing up, children sometimes make poor choices that may result in unacceptable behavior, depriving themselves and others of safety and peace. This is understandable. However, the child has to learn to deal with the consequences of his/her behavior, especially when the rights of others have been infringed upon or denied. When corrected, advised or counseled about changing to be cooperative, the child is expected to listen, to obey, and to make positive steps toward more satisfactory behavior. If the student continues to choose behavior that is considered unacceptable in the school, he/she is also taking upon himself/herself the consequences of the poor choice. The following is a sample listing of what is considered unacceptable behavior: - continual disturbance of another’s right to teach or learn - reacting with defiance, back-talk, offensive, abusive language - misuse of school or another student’s property - incomplete homework or class assignments - dishonesty in regard to homework or class assignment - violations of dress code - tests, papers, report card notices not signed and returned - regular lateness or absence without a sound reason - threats to students, personnel, or school property A student violating any of the above will usually receive a detention or some consequence deemed necessary by an individual faculty member. That student will notify his/her parent by phone if the detention is to be served the day of infraction. Ordinarily, detentions will be held at the discretion of the teacher. Please contact your child’s teacher at school if you have any questions or concerns regarding the matter. The following are major infractions contrary to the good order of the entire school community and may warrant disciplinary action: - Disrespect of persons or property - Possession of obscene literature - Fighting - Possession, selling or passing of drugs (illegal or over the counter)

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- Vandalism - Possession of a weapon, including toy weapons - Theft - Possession of matches or lighters - Possession of or being under the influence of alcohol - Leaving school premises without permission of the Principal and parent/guardian. - Smoking - Truancy - Other infractions performed habitually - Threats to students, personnel, or school property Several modes of discipline are used in order to try to help the child change an unacceptable behavior to an acceptable one. When the mode of discipline, at a given time, is not affecting change, then a more serious step must be put into operation. Strategies used in serious situations incorporate a conference with parent, probation, suspension and possible dismissal.

The role of the administrator and the faculty is to work with the students and parents to assist the student in growing into a person with a strong Christian attitude toward life and to lead the student in putting this attitude into action.

Rights of the Principal The principal reserves the right to determine the seriousness of student behavior. The principal will also determine if certain cases of misconduct (based on severity and/or frequency) require stronger measures including but not limited to detention, suspension, and/or expulsion. The principal may waive any disciplinary rule for just cause at his or her discretion.

CORPORAL PUNISHMENT St. Catherine Labouré School forbids the use of corporal punishment. This is defined as “any touching that can be construed as punitive.” If a teacher does strike a student, or if a teacher is suspected of using corporal punishment, this must be reported immediately to the principal. Consequences for the use of corporal punishment can include suspension or termination. Please refer to the Archdiocesan Code of Conduct for further discussion of this topic.

WEAPONS To uphold the dignity of the human person, the sacredness of human life, and provide a safe, secure environment students shall not carry, possess, or use weapons in school, or on school premises. Weapons include but are not limited to the following: knives, handguns, brass knuckles, “billy clubs,” bats, pipes, sticks and any other object that causes bodily harm. School authorities have the right to inspect and search lockers, desks, parking lots, and school property. Parents/guardians of the students involved shall be notified as soon as possible. Students who violate these directives are subject to suspension and/or expulsion. School officials are required to report weapon violations to the local police. The weapon is turned over to the local police jurisdiction.

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HARRASSMENT AND BULLYING The Pastor, administration, and staff of St. Catherine Labouré School believe that all students and employees are entitled to work and study in school-related environments that are Christ-centered and free of harassment. The school will treat complaints of harassment seriously and will respond to such complaints in a prompt, confidential, and thorough manner. Harassment of any type will not be tolerated and appropriate disciplinary action will be taken. Disciplinary action may include suspension, expulsion, or termination. As Catholics we believe in the dignity and respect of each individual created in the image of God. Bullying is contrary to Gospel values and has no place in the Catholic school community. Bullying/harassment is an intentional, repeated and hurtful act by one or more persons toward others. Bullying is characterized by repeated aggressive behavior, and it is often a power struggle. Bullying is:

§ any intentional, repeated, hurtful act or conduct (physical, verbal, emotional, or sexual) including communications made in writing or electronically,

§ occurring on campus or off campus during non-school time, § directed toward another student or students, that has or can be reasonably predicted to

o place the student or students in an unreasonable fear of harm to the student or student’s person or property

o cause a substantially detrimental effect on the student or student’s physical or mental health; o interfere substantially with the student or student’s academic performance; o interfere substantially with the student’s ability to participate in or benefit from the services,

activities, or privileges provided by the school. Bullying can take many forms, including violence, harassment, threats, intimidation, stalking, cyber stalking, theft, public humiliation and retaliation for asserting or alleging an act of bullying. Cyber bullying can include all of the above as well as the use of electronic tools, devices, social media sites, blogs and websites to harm a student or students with electronic text, photos, or videos. Bullying acts or conduct described above can include the following:

§ Physical which includes, but is not limited to, punching, poking, stalking, destruction of property, strangling, hair pulling, beating, biting, spitting, stealing, pinching, and excessive tickling

§ Verbal which includes, but is not limited to, name-calling, teasing, taunting, gossip, and threats whether in person or through any form of electronic communication and the Internet;.

§ Emotional which includes, but is not limited to, intimidation, rejecting, terrorizing, extorting, defaming, humiliating, blackmailing, rating/ranking of personal characteristics such as race, disability, ethnicity, perceived sexual orientation, manipulation of friendships, isolating, ostracizing and peer pressure.

§ Sexual which includes, but is not limited to many of the emotional acts or conduct described above as well as exhibitionism, voyeurism, sexual propositioning, sexual harassment and abuse involving actual physical contact or sexual assault.

No student shall be subjected to bullying:

§ during any school sponsored education program or activity, while in school, on school property, on school buses or school vehicles, at school bus stops waiting for the school bus, or at school sponsored or school-sanctioned events or activities

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§ through the transmission of information from a school or home computer network, or other similar electronic school or home equipment.

All members of the Catholic school community, parents/guardians, teachers, staff, administrators and others, are expected to work together in preventing bullying and promoting Gospel values in a Christ centered environment. Students are expected to participate in age appropriate educational programs developed by the school that address bullying and teach respect for all. Bullying by a student or students may result in suspension and/or expulsion from the school.

SEXUAL HARRASSMENT Sexual harassment by one employee of another, by an employee of a student, by a student of an employee, or by one student of another, or by a parent of a student, or by a student of a parent is unacceptable conduct. Employees, students or parents who engage in any type of sexual harassment will be subject to appropriate discipline, including suspension and/or dismissal. Retaliation in any form against an employee or student who exercises his or her right to make a complaint under this policy is strictly prohibited, and will itself be cause for appropriate disciplinary action. Any employee, parent or student who knowingly makes false charges against an employee or student in an attempt to demean, harass, abuse, or embarrass that individual shall be subject to the sanctions for misconduct set forth above.

PARENT AND GUARDIAN CONDUCT Parents/Guardians in the St. Catherine Labouré School community are expected to demonstrate respectful behavior at all times with faculty, administration, support staff, students, and volunteers whether on or off school grounds or at school-related events. If, in the opinion of the principal, that partnership is no longer viable, the school reserves the right to require the parent/guardian to either remove their child(ren) from the school or not accept registration for the next school year. Unacceptable behaviors include, but are not limited to: yelling, harassment, verbal abuse, assault or threats to faculty, administration, staff, students and volunteers of the school. Parents/guardians who post defamatory or threatening statements about the school, its staff or students on social media can be required to remove the offensive material or withdraw their child(ren) from the school. Ordinarily, a student is not to be deprived of a Catholic school education on grounds relating to the actions/attitudes of a parent/guardian. However, one of the following actions may be required to permit the continuation of the student in the school: - schedule meetings between school staff and the parent/guardian outside of regular school hours in a monitored setting; - conduct school business with the other parent/guardian of the student. When, in the judgment of the principal and of the pastor, the behavior of a parent/guardian seriously interferes with teaching, learning, and a positive school environment, the administrator may:

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- Inform parents that the right of the parent/guardian to be present on school grounds is temporarily or permanently suspended. - Dismiss the child(ren) of the parent/guardian temporarily or permanently from the school.

SUPERVISION OF CHILDREN DURING TRANSITIONS SCL students must be under adult supervision at all times. Certain times and situations call for careful planning in this regard. When it is necessary for students to move between the classroom and the hallway (after breakfast, moving to the next class or activity), the teacher must position her/himself so that both the classroom and the hallway can be supervised. Students may not be anywhere in the building without faculty supervision or permission. It is the responsibility of the classroom teacher to supervise his/her students. If an emergency arises which necessitates a teacher leaving the area of instruction/activity, supervision of students must be provided.

On the playground, the students remain under the supervision of the teacher and/or lunch parents. If a child is injured, the teacher or lunch parent will send for someone to bring the child to the office. If the child sustains serious injury, the supervising adult remains with the child and sends for the Principal or school secretary. School personnel will contact parents if the injury seems to need medical attention. Except in rare emergencies, children in grades K and 1 should not leave a classroom alone to visit the water fountain or the washroom. Each of these classes should schedule a time during the morning and during the afternoon when the whole class will have a chance to go to the washroom. During this time, the teacher must supervise the hallway, the washroom, and a learning activity in the classroom. In grades 2-8, students must have a “sign-out” system for the washroom. Teachers have a serious responsibility to supervise students even when they are “signed out” of the classroom. This Policy extends to Before Care and After Care, as well as the regular school hours.

Lunch Lunch and recess time is scheduled for grade levels K-3 from 11:25 until 12:05 Lunch and recess time is scheduled for grade levels 4-8 from 12:10 until 12:45.

Recess On days that there is inclement weather, indoor recess may be held in the classrooms or in the gym. Indoor recess should occur when outdoor recess is not possible due to weather or safety conditions. The following are the guidelines that the teachers and administrators follow when making a decision about outdoor recess:

§ When evaluating whether or not to send students outside, teachers evaluate temperatures and wind chill. Temperatures/wind chill in the teens and below typically denote indoor recess.

§ When temperatures are between 20 – 32 degrees Fahrenheit, the teachers and administrator may decide to have a shortened recess outside, continuing inside.

§ During indoor recess, students are given choices for free play, games, etc. § If the playground area is snow/ice covered, the administrator and/or teachers will evaluate the

situation considering the children’s safety. Many variations on these conditions are possible, therefore, recess supervisors must exercise their best judgment while keeping student safety at the forefront of the decision making process. The decision to hold indoor recess may be made by either the main office or the individual recess supervisor, depending

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on conditions. It is not entirely up to the administration to decide on indoor recess. It is possible that conditions may be inappropriate for younger students but acceptable for older students. In the event of indoor recess, all students must be supervised at all times. Teachers may be required to miss a free period to supervise their students. Snow does not automatically mean indoor recess. Students may go out in snowy conditions, but the following rules must be taught and enforced:

- Snow may not be picked up and thrown at another person or at the building. - Students may not lie in the snow unless they have snow pants and boots on. - Out of a concern for safety, students may not climb on or in piles of snow. - Appropriate attire must be worn to go outside. This includes appropriate jackets, hats and

gloves or mittens. It may include snow boots and snow pants, but these are not required. Students not dressed appropriately may be required to stay inside or stay away from areas covered in snow.

- Failure to follow snow rules may result in time lost from recess, flipped card, or other consequence.

In this situation, the recess supervisor’s best judgment must be used to ensure student safety at all times.

UNIFORMS

Boys 1. K-8 red knit shirt with collar and school logo 2. K-8 plain, white oxford shirt. Plain white T-Shirt worn under school shirt, optional 3. Navy blue pants, twill or corduroy 4. SCL sweatshirt, red or blue (white turtleneck or collared shirt must be worn with sweatshirt) 5. Athletic shoes may be worn 6. Optional uniform for August, September, October, April, May and June - Navy walking shorts

(must be ordered through Dennis) and red polo shirt with school logo 7. Navy blue or white socks

Girls

1. Grades K-4 Hamilton plaid shift, skirt or skort (parent choice) 2. Grades 5-8 Hamilton plaid skirt or skort 3. White blouse - plain, long or short sleeve, round or oxford collar OR solid white knit shirt with

school logo 4. SCL sweatshirt, red or blue (white turtleneck or collared shirt must be worn with sweatshirt) 5. Navy blue or white knee socks. Knee socks must be worn with uniform skirt – shorter socks

(above the ankle may be worn with shorts or pants). 6. Athletic shoes may be worn 7. Navy twill pants are now an option 8. Girls will be allowed to wear slacks or leggings (navy blue or white only) under their uniform

skirts during the cold weather, but leggings or yoga pants or similar type of garment may not be worn without a skirt.

9. Optional uniform for August, September, October, April, May and June - Navy walking shorts (must be ordered through Dennis) and white polo shirt with school logo

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Appropriate jewelry; small, plain earrings only. Extreme hairstyles for boys or girls will not be considered uniform. Earrings on boys are not appropriate and are not permitted. Make-up is not worn, and those wearing it will be required to remove it. Regular uniform shirts and blouses must be tucked in at all times. Pre-School students are not required to wear uniforms.

All Students (K-8) Gym Uniform Boys and Girls: SCL blue shorts SCL red T-shirt SCL Blue/Red sweatshirt and sweatpants Gym shoes, laced and tied, or Velcro, with non-marking black soles The gym uniform is worn on gym days only. SCL sweats, as cutoffs may not be worn. No jewelry should be worn on gym days.

Teachers The faculty and staff dress code is based on a book titled, Flip-Flops are Not an Option: Essentials of Professional Conduct for Catholic Educators, written by Elizabeth Gross and by Assistant Superintendent Sal Guccione of the Archdiocese of Chicago. The guiding philosophy of this policy is that “[p]rojecting a professional image promotes credibility, creates a sense of authority, and conveys competence and confidence. All Catholic school educators are role models for their students and are expected to dress in a professional manner…[t]he clothes we wear and the sense of style we display send a powerful message to the world about our opinions, attitudes, and our sense of self-respect.” Furthermore, “the professional ‘uniform’ of teachers conveys an attitude of love and respect for the children [teachers] are teaching and guiding. Ultimately, children are keenly aware of the details within their surroundings and are innately intelligent. Simply put, the respect teachers who respect them and one of the most important ways to respect your students is by being professional at all times.” With this in mind, staff members are asked to dress in a professional, business casual manner. On regular school days, no jeans, t-shirts, flip flops (beach style), shorts, etc. are to be worn. Exceptions to the code may be made on free dress days, field trips, spirit days, and special class project days with permission of the principal. PE teachers should dress appropriately for the activities they are teaching on a given day. More specifically: Ladies

• A blouse or dress must not be low cut, tight or revealing. No tank tops may be worn without a sweater for coverage.

• All skirts and dresses should be knee length – no mini skirts • Dress sandals are appropriate but flip-flops or beach shoes are not. • When in doubt, select a traditional, conservative look.

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Gentlemen • Men should be cleanly shaven or neatly groomed everyday. • Men must wear dress slacks, dress shoes and a collared shirt everyday to school. • Ties are not mandatory but strongly recommended. • When in doubt, select a traditional, conservative look.

Being properly attired plays an important role in developing discipline and good taste within the students. It is the responsibility of the faculty and staff to dress professionally and appropriately at all time.

CASUAL DAY PASSES As a reward for Parish or school service, conduct, or deadline achievement, Casual Day passes will be handed out at times. This permits a student to be out of uniform and in presentable jeans and gym shoes--in good taste for school wear. The pass is good for only one use on any Tuesday, and expires one month after date of issue. Whenever the children are gathered for liturgies, all are to be in complete uniform, with those children performing special liturgical functions dressed in good clothes or as indicated by the homeroom teacher.

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EMERGENCY POLICIES

DRILLS

One fire drill per month is conducted under the supervision of the Glenview Fire Department. Extra fire drills may be held at the discretion of the administration. One or two tornado drill practices are also conducted by the school administration during the course of a school year. Lockdown drills are held periodically in order to practice procedures for an internal or external threat to the students’ safety. These drills are usually conducted by the Glenview Police Department. Additionally, students will participate in a bus emergency evacuation drill. We are required to conduct an unannounced fire drill once each month during the school year. During a fire drill, each teacher takes responsibility for the class that is in her/his room. Classes should leave in an orderly manner through the door nearest to their classroom, and should move away from the school building along the sidewalk to their assigned spots. Teachers should make sure all students are out of the room, and close the windows and the door. Teachers must bring the Student Attendance Records outside. Once outside, attendance should be taken. All teachers must carry their cellular phones and be ready to receive calls from Administration. Teachers must make sure that students understand the importance of a fire drill; serious, cooperative and responsible behavior is expected of all students throughout their participation in fire drills. In cases of extreme cold weather, students should bring their coats; otherwise, nothing should be taken from the classrooms. Each teacher should post written instructions for evacuation in case of a fire or other emergency. These should be on the wall of the classroom, near the door.

EMERGENCY CLOSING Due to some unforeseen circumstance or to severe weather conditions it may become necessary to close school. SCL School will follow the decision made by Glenview Public Schools District 34. Notification will be communicated via School Reach by automated telephone call and by all school email. It will also be posted to our website at www.sclschool-glenview.org and announced over the Radio and on TV on major stations such as WBBM-780 and WGN-720 and Channels 2 (CBS), 5 (NBC), 7 (ABC), 9 (WGN) and 32 (FOX).

CRISIS PLAN St. Catherine Labouré School has developed a comprehensive crisis plan (called the “SCL School Safety Plan”) to be implemented in the case of an emergency. For information about emergency procedures, please refer to the School Safety Plan book. This book must be posted prominently in all classrooms.

DOORS There is a set of fire exit doors at the end of each wing of the building that is to remain unbarred and unblocked during school hours in accordance with fire codes. All other doors will be locked at the beginning of the school day. Visitors to the school will ring the doorbell at the front entrance, wait for the buzzer to open the door, and then report to the main office. All visitors will be issued a “Visitor” sticker

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and must display this on their person at all times in the school. Teachers should direct all visitors to the office to obtain a visitor's pass before going to any other part of the school building. Students may not answer any door for visitors. Please escort all lost visitors to the main office. ALL exterior doors are to remain closed at all times, including fire doors in hallways, doors within classrooms, and doors in and around the gym. Warm weather does not overrule this policy at any time.

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RELIGION POLICIES

Religious Standards Policy ES 201.1/Policy HS 401.1 All school personnel shall teach and act in accordance with Catholic doctrine and moral teachings. Policy ES 201.2/Policy HS 401.2 All school personnel shall teach and act in accordance with the philosophy and policies of the school and of the Archdiocese of Chicago. Policy ES 201.3/Policy HS 401.2 All school personnel shall cooperate in forming a Catholic educational community. Catholic Identity Policy ES 103.1/Policy HS 103.1 Each Catholic school shall have a clear statement of its Catholic Identity. Procedures The religion program shall present the central doctrines of the Catholic faith in keeping with the norms set by the National Catechetical Directory and in accordance with the Catechism of the Catholic Church. The Catholic school is an apprenticeship in Christian living that provides for the students a complete formation in the Christian life through teaching the message of the Gospel, participating in the life of the community, developing a spiritual life of prayer and worship and reaching out in service to others, especially the poor. The local religion curriculum must be consistent with the religion curriculum of the Archdiocese of Chicago. The teaching of religion must be accurate in imparting the faith tradition of the Roman Catholic Church, must conform to the directives of the Archdiocese of Chicago for catechetical texts and series, and must be developmentally appropriate and relevant to the lives of students. The formal teaching of religion must be taught daily with the same rigor as other subject areas. Religion classes should be taught by Catholic teachers. Recommended instructional program guidelines should be followed. Catholic social teachings should be infused throughout the instructional program. Mass and other liturgical celebrations are essential components of faith formation and may be considered one religion session. Teachers will prepare students for the sacred liturgy by teaching the context of the Mass within the Church Year, reflecting on the scriptural readings and the feast or saint commemorated. Students should be involved in the ritual. Catholic liturgy, sacraments, traditions, and prayer shall be taught as an integral part of the school’s curriculum. The liturgy should be celebrated regularly for the school. Students and staff should pray daily and Catholic traditions should be celebrated according to the liturgical seasons. Catholic schools shall provide an environment that supports the development of proper formation of conscience and the development of virtue. The school will prepare students for their role as

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responsible citizens with the capacity to be leaders in the Church and society. Catholic schools shall provide opportunities for students to participate in community service projects or service learning based on the social teachings of the Catholic Church and a sense of stewardship for the common good. Respect for the beliefs of other ecclesial communities and faith traditions is fostered. The teaching of religion is always within the context of the doctrines and traditions of the Catholic Church. Masses/Religious Celebrations School mass will be held every Wednesday during the school year at 8:15 A.M. The school mass has been included in each teacher’s weekly schedule. Liturgies will be based on a scriptural or value-based theme - each classroom alternately take part in the planning of the mass, either taking responsibility for a particular mass or by cooperating with other classes in their participation and planning. Classroom teachers are encouraged to plan prayer services for their class in addition to the school masses. Classrooms, the church, and the chapel may be used for this purpose. Children’s Masses take place throughout the year on selected dates. Teachers and classes are expected to help plan the mass. Teachers are warmly encouraged to attend these masses and represent the school before the rest of the parish community. Catechist Certification for Teachers The role of the Catholic teacher in a Catholic school is one of transmitting the faith grounded in the life of the Trinity, Holy Scripture and the teachings of the Catholic Church. Because of the unique place of the Catholic school in the Church’s mission, teachers not only educate students about the world but they teach the Gospel in every aspect of the educational program. Because of the unique role of the Catholic teacher as a catechist of the faith, it is imperative that Catholic teachers have the background and formation necessary for this role. Teachers who meet the requirements listed below may apply for certification as a catechist in the Archdiocese of Chicago. The following are the requirements for acceptance of a candidate for initial catechist certification in the Archdiocese of Chicago. 1. The candidate is a baptized Catholic who actively participates in the life of the Church through parish life, moral living, Sunday Mass, stewardship and daily prayer. 2. The candidate is in compliance with Office of Catholic Schools (OCS) professional requirement policies. 3. The candidate attends the two professional in-service days as stated in the Theology In-service Requirement for all teachers. 4. The candidate has participated in the four foundational theology courses based on the pillars of the Catechism of the Catholic Church provided by St. Mary of the Lake University or with an instructor approved by the Office for Catechesis and Youth Ministry. 5. The candidate has completed the one-day anti-racism training sponsored by the Archdiocese of Chicago. 6. The candidate completes the application for certification which is then signed by the principal and submitted to the OCS Director of Catholic School Identity and Mission. 7. The candidate completes the day of reflection on the role of the catechist with the OCS

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Director of Catholic School Identity and Mission. The OCS Director of Catholic School Identity and Mission approves the application and submits the name of the candidate to the Director of the Office for Catechesis and Youth Ministry. The Archbishop of the Archdiocese of Chicago officially commissions candidates for certification annually in June. Certification is valid for five years. The principal keeps a copy of the certificate in the teacher’s personnel file. The teacher keeps the original certificate in his/her own professional file.

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COMMUNICATION POLICIES

PARENT-SCHOOL COMMUNICATION

It is important that all teachers communicate with parents in a consistent manner. Each teacher will send regular communication to parents. This may include classroom news, schedules of upcoming events, student work, etc. Most parents also appreciate emails, notes, and/or phone calls to keep them informed about their child's school experience. Every effort at communicating in a family’s “home” language should be taken. Email responses to parents should be made within 24 hours. During class hours, teachers are encouraged to have an “automatic reply” stating that they are busy teaching, but will respond to questions within 24 hours. Parents are encouraged to bring their concerns to the attention of school personnel. Classroom issues, whenever possible, will be addressed by the teacher involved. If necessary, issues can be referred to the administration or to the pastor, according to the nature of the concern. The administrative staff is unable to effectively address the individual issues and concerns of all parents, students, and teachers. It is therefore absolutely necessary for each teacher to take the following steps to assist in parent-school communication: • to maintain communication with the parents in his/her classroom, and keep them informed

regarding issues of instruction and discipline • to encourage parents to contact her/him by calling the office or sending a note • to promptly respond to parent correspondence • to refer parents to the appropriate authority in discussing their concerns • to remain professional at all times, this includes: never speaking to one parent about

another student, never speaking to parents about other teachers, dealing with issues of conflict directly with the people involved

• Keep a record of all parent communication.

Teachers are advised to be cautious with e-mail communication. Please remember that emails can be easily forwarded despite your intentions. E-mail also is considered to be documentation, and any and all e-mail communication is “on the record.”

PARENT MEETINGS Meetings are scheduled for all parents from time to time during the course of the year. Meetings need tot be scheduled and are designed to meet the specific needs and/or schedules of parents. They may take the form of all school, group level, or individual classroom meetings. In addition, there will occasionally be cultural or holiday celebrations and fundraising events planned by parents and/or parishioners. Teachers may be expected to attend these school events.

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HOW TEACHERS CAN HELP WITH MARKETING, DEVELOPMENT, AND ENROLLMENT

Marketing, Development, and Enrollment are areas in our school administration that deal with the growth and vitality of our school community. We need both students to teach and money to help teach them effectively. Teachers are important to the growth and vitality of the school and therefore should be involved in building the school community. Below is a list of 10 ways teachers can assist in marketing, development and enrollment activities.

1. Teachers should schedule time each month to call parents with positive stories about how their students are performing in class.

• Parents often complain that they only hear from teachers when it’s bad news. Why not surprise our school parents by calling them with good news?

• Teachers are asked to make it a habit to call parents on a regular basis to share good news. This will build trust and communication between the teacher and the parents. Parents will feel more comfortable bringing up concerns to teachers, and teachers will be trained to find the good in all students.

• Do not let language be a barrier! Ask for help if you do not speak the parent’s home language.

2. Teachers should write a brief monthly write-up about what’s happening in their classes.

• Teachers are asked to submit a monthly update for each grade they teach so parents know what projects are being worked on and what topics are being discussed.

• The reason for these updates is simple: Parents want to know what’s going on in the classroom. These updates will build communication and understanding between the parents, teachers, and children, and will give parents an idea what to expect when they come into conferences.

3. Teachers should always have sample fliers or brochures with them to hand out to friends,

families, or neighbors who might be interested in our school. • You never know whom you might meet at the bus stop or what relative might say, “You

know, that dual-language school you work at sounds great. I’d like to hear more about it!” Wouldn’t it be wonderful to have a flier or brochure on hand to give them with our contact information?

• Therefore, teachers are asked to keep a supply in their workbag or briefcase so they will be able to distribute information in a moment’s notice.

• Teachers may also consider bringing some fliers or brochures to your church, day care, or spouse’s workplace. It might be good to ask first, but people are often willing to publicize our school if asked!

4. Teachers should attend the school’s Children’s Masses.

• As a Catholic school community, this is a great opportunity for parents and students to publicly share their faith, practice public speaking and build community.

• Teachers lead by example. Therefore, teachers should be in regular attendance at these Masses.

• Please see the school calendar for dates of each Mass.

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5. Teachers should write a short paragraph description or summary about what students can expect to learn in your class throughout the year.

• Students new and old should be aware of the expectations for behavior and academics they will have coming into a new school year.

• Teachers are asked to write a summary or create a Fact Sheet about what topics and projects will be covered in their classes each year. This informs both the students and the parents about the expectations for the year.

• These descriptions also help the teachers. Having access to the summaries for grades above and below theirs will help teachers know what areas they might need to focus on to help their students find greater success in their class and beyond.

6. Teachers can write a short biography and description about your experience working at

SCL School to be posted on the school website. • Teachers have a unique viewpoint regarding the benefits and unique attributes of an SCL

education. • Teachers are asked to write a short paragraph about their experiences at SCL. Please

include things such as why they chose to teach here, why they like working here, why they send their children here (if applicable), what makes SCL unique, and why an SCL education is a good choice.

7. Teachers should attend parent-teacher socials.

• In recent years, parents have begun to complain that they do not know other parents or teachers in the school very well. They have requested that we have socials or grade-specific fundraisers.

8. Teachers are asked to support school events by volunteering to plan the event, taking

pictures, or attending the event. • Every school event – cultural, sport, or other – requires some leadership and direction from

teacher volunteers. The teacher volunteers organize the event and recruit the volunteers necessary to make the event a success.

• Teachers are asked to attend the event, even if they are not planning it. If a teacher is able to take pictures, he or she should consider volunteering to be school photographer for the event. However the teachers choose to be there, parents, students, and other teachers will feel supported by their presence and it gives everyone an opportunity to interact in a different setting.

• Teachers are asked to please put the dates of school events in their personal calendars and consider bringing friends or family members to the events!

9. Teachers are asked to participate in school fundraising activities.

• School fundraising activities are important to overall success and financial welfare of the school. Family fundraisers are critical to help us balance the budget at the end of the year.

• Teachers are asked to participate in fundraisers. Teachers may create an incentive program in their classrooms for those participating in family fundraisers.

10. Teachers are asked to create and support projects that build the school community.

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• There are many changes this year, in Catholic identity, marketing, administration, and learning. Teachers are asked to create and support projects that build the school community in those four areas.

• For example, the Principal may create awards and incentives for academics, behavior, etc. both for individual students and for classrooms. As a teacher, you might encourage your students to set goals to achieve those awards and incentives.

• Another example would be working with the teacher of your partner classes to create projects and opportunities for the classes to interact. This could occur in the form of an art project during a holiday, reading together once a month, going to the chapel together, etc.

• These types of projects will help students feel excited about and included in school activities, and they will be encouraged to be better students.

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COMMON FORMS This page contains the list of the forms that are commonly used within St. Catherine Labouré School. Below is the list of forms and an explanation of their intended usage. Teachers are asked to use these forms to communicate needs rather than writing notes on scraps of paper. All forms are available for download on the SCL Faculty page of the website. Order Form To request purchases for classroom materials, teachers should complete the SCL Order Form. Teachers should try to complete the form with as much detail as possible, including the catalog used, product identification numbers, and the cost. When complete, the form should be turned in to Mr. Dufault’s mailbox for approval. Maintenance In order to request maintenance service, teachers should complete a Maintenance Request Form. This form can be found on the teacher page of the school website. All work will be completed as quickly as possible, taking into account the other work for which the maintenance staff is responsible. Request for Personal Leave In order to arrange for a personal day, teachers should complete the Request for Personal Leave form. Teachers are asked to turn in this request as early as possible and no less than 48 hours in advance of the requested date. All effort will be made to grant personal leave. These forms may be turned in to Mr. Dufault’s mailbox. Accident or Illness Report Before sending any child to the office for an accident or an illness, teachers are asked to complete an Accident or Illness Report. Teachers should provide as much detail as possible, since these forms will be retained on file in the Office for documentation purposes. Any child who comes to the office without this form complete will be sent back to the classroom immediately. Teachers are encouraged to keep several copies of this form in their classrooms so that they are available when needed. Field Trip Request Teachers should use this form to begin the process of field trip planning, as detailed above in this Handbook. This form may be turned in to Mr. Dufault when it is completed. Timesheet The timesheet is the official record of worked hours and is required for a paycheck. The timesheet should be completed every two weeks and turned in to Mr. Dufault for approval.

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ADDENDUM

GUIDELINES FOR COMMUNICATING ELECTRONICALLY WITH MINORS

The Archdiocese of Chicago formulated the following Guidelines for Communicating Electronically with Minors. Basics Electronic communication includes (but is not limited to) use of cellular phones, webcams, email, text messaging, and instant messaging and, electronic publication of content on websites, message boards, blogs, and social networking sites. All decisions related to the means used to communicate electronically with minors should be made by a pastor or principal, rather than by individual employees or volunteers. Before communicating with minors electronically, obtain written permission from parents to do so. Ask parents, in writing, which forms of communication they prefer be used to contact their children. Teachers, catechists, coaches, youth ministers and others should not collect student e-mail addresses and phone numbers from students; this information must be provided, in writing, by parents. In the case of young children (i.e., elementary school and middle school students), only parents should be contacted directly. In the event minors are contacted directly by employees or volunteers, parents must be copied on the content of all messages (although the duplicate message need not be sent using the same means of communication used to contact the minor). The content of electronic communication should be brief and on topic. When communicating with a minor, write or speak as if you are also communicating with their parents; the boundaries that must be respected in oral communication extend to electronic communication. All communication must conform to Archdiocesan Safe Environment Training and the Code of Conduct (http://www.archdiocesechgo. org/keeping_children_safe/code_of_conduct.shtm). Communication that violates the Code of Conduct will not be tolerated, regardless of the medium used to convey it. Except in extraordinary circumstances, all communication between adults and minors should take place between the hours of 7:00 a.m. to 10:00 p.m. This includes the posting of content to websites and social networking sites. Cellular Phones/Text Messaging - Whenever possible, use school or office lines to conduct ministry/school-related conversations. - Except in cases of emergency, do not call minors directly (e.g., on a minor’s cellular phone). Instead, call parent or family lines. - Avoid sharing your personal cell phone number with minors. - Do not communicate with minors via text messages. A possible alternative to the use of traditional text messaging is the use of Twitter or social networking sites (see point one under “Social Networking Sites.”) Email - Do not contact minors using a personal email address. Only official Archdiocesan or parish accounts should be used for communication. - If possible, always copy parents on emails sent to minors. In the case of certain minors (i.e., elementary school and middle school students), only email parents. - Do not add minors to personal, electronic mailing list (e.g. when sending or forwarding an email unrelated to educational or ministry-based activities, do not add minors to the list of recipients.)

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- If you receive an inappropriate personal communication from a minor, keep a copy of the message and inform your supervisor. Social Networking Sites - Employees or volunteers should not use personal social networking site accounts to contact minors. Instead, a

parish or school can create a group or organization page used strictly for education or ministry-related communication. These accounts must be registered to the school or parish, instead of to individuals within an organization. All group pages or ministry/education related accounts should be titled to reflect their official nature. Passwords to such accounts should be accessible to at least two employees.

- No personal contact information should be listed in the profile fields. Only official email addresses, office phone numbers and job titles should be listed.

- Account settings should be set to maximize privacy. - While schools and parishes are free to publicize their presence on social networking sites, minors should not be

sought out as “friends” (i.e. individually invited via site communication tools to associate with the group or page.)

- Do not post pictures of minors or “tag” pictures of minors (i.e. label photos to increase their accessibility or visibility on a site.)

- Only comment on education or ministry-related threads. - Do not use instant messaging programs (e.g., Facebook chat). - Official walls and pages must be frequently monitored for inappropriate posts. Inappropriate posts should be

promptly removed/deleted. A specific individual should be responsible for monitoring sites and removing inappropriate content.

- If third parties create unofficial groups or fan pages about your group, periodically review them for inappropriate content (e.g., unauthorized use of logos, bullying, harassing or defamatory language, etc.) You may report these pages/groups/users to the hosting site and ask that they be removed.

- All content posted by employees and volunteers must reflect Catholic teachings and values. - Questions regarding these guidelines are to be directed to the appropriate vicariate assistant superintendent at the

Office of Catholic Schools

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AMENDMENT STATEMENT

Statements in this handbook are subject to amendment with or without notice. The school will attempt to keep all employees informed of all changes as soon as practical, through email communication, memos, and staff meetings; however, some changes might be made immediately due to unforeseen circumstances. Last revision: 07/2014 - AD