FacilityCommi,eeOctober16,2017

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AGENDA1.  21stCenturySchools2.  BoardAgendaItems–CapitalProjectUpdate3.  CustodialUpdate4.  SaleofformerStaffordES5.  SaleofCaplevilleland6.  WhiteStaHonHighSchoolRenovaHons

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21stCenturySchoolsFacilityUpdate

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21stCenturyDesign

NewAlcyES

MagnoliaES

AlcyES

CharjeanES

21stCenturyDesign

NewGoodle,ES

KnightRd.ES

GoodleNES

$19,000,000 $25,000,000

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Goodle,Update

§  KnightRoadandGoodleNElementarySchoolswillmergeintothenewschoolbuiltontheexisHngGoodleNsite

§  NewschoolcanbebuiltonsitewhenkidsaresHllinschool.Demo

ofexisHngschoolwillhappenaYerkidsareinnewschool₋  Oct2017Boardapprovesdesigncontract₋  Feb2018ConstrucHondocumentdrawings₋  March2018SourceconstrucHonwork₋  April2018BoardapprovesconstrucHoncontract₋  May2018NoHcetoproceed₋  June2018ConstrucHonstarts₋  July2019FinalcompleHon₋  August2019Schoolopens

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AlcyUpdate

§  Alcy,Charjean,andMagnoliaElementarySchoolswillmergeintothenewschool,builtontheexisHngAlcysite

§  DemoliHonmustoccurpriortoconstrucHon,soAlcystudentsmustberezonedtoMagnoliapriortodemoliHonandconstrucHon

§  RezoningeffecHveJanuary2018makesthenewAlcycompleHonschedulethesameasGoodleN(openingAugust2019for2019-20schoolyear)

§  RezoningeffecHveAugust2018pushestheopeningofthenewAlcyschooltoJanuary2020(springsemesterof2019-20)

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BoardAgendaItems–CapitalProjectUpdate

BoardAgendaItems–CapitalProjectUpdate

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•  20itemsonOctoberBoardWorkSessionagenda

•  (13)–packagesfordesignfeesforcapitalprojects•  (3)-Improvements,installaHon&repair•  (2)-Real-estatesale&leases•  (2)-Regularpurchases;paper,HVACfilters

•  CapitalProjectsPackages•  SCSbundled33capitalprojectsfordesignservicesinto13packages•  Packagesvariedinprojectsize,Hmingandscope•  SCSusesarotaHnglistof28vendorsforArchitectureandEngineeringwork,13

firmswereselected,allwerelocaland1wasWMBE• OnecompanyusedasubcontractortointroducethemintoworkingwithSCS

•  Benefits•  NegoHatedlowerdesignfees($2.2minsavings)andprocuredprojectsfaster•  SignificantlyreduceworkloadinProcurement,whilestarHngasignificantnumber

ofprojects

•  RequesHngBoardapprovalfor$5.2Mindesignfeesforthe33projectsassociatedwith$97.6Mincapitalprojects

SelecHonprocessdetailinAppendix

Packages–DesignServices

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Packages–DesignServices

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Packages–DesignServices

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CustodialServicesUpdate

Overview

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•  DualvendorstructuretoreplaceGCA;Aramark&ServiceMasterselectedvendors

•  What’sdifferent:13KPIsandscorecardincluding5puniHvemetricsincontracts

•  Includedvendormanagementprogramandgovernancemodel•  MonthlyOperaHonsmeeHngsandQuarterlySteeringCommiNeemeeHngs

•  Eightmonthrampupperiod(May25,2017–Feb1,2018)beforepuniHveimpacts

•  First2monthswasSummerCleaning,then6monthstorampuptoKPIs•  SCSteamoperaHonalizingKPIs&scorecardmetrics•  Aramark&SVMconHnuetodefinestaffingandsupplylevelsforeachlocaHon

•  OctoberMonthlyOperaHonsmeeHngscheduledwithAramark&ServiceMaster

weekofOctober16th

•  CustodialteamdevelopingalternaHveplansforSummerCleaningprogram–distributemorecleaningthroughoutyeartoenablemoreSummerPrograms

ServiceMasterScorecard

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Comments•  ServiceMasterCleanservices115buildings;

SVMbyStratosisassigned43locaHons&ServiceMasterFMisassigned72locaHons

•  SVMtakeoverofWhiteStaHonHS&MSandRichlandES&ShadyGroveprovedsuccessfulascomplaintsareminimal

Met/exceededrequirementApproachingrequirementTrackingbehindrequirement

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64

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#Buildings

12Bldgs<85%cleaningscore

64Bldgshave85-89%cleaningscore

39Bldgshave≥90%cleaningscore

SeptemberCleaningScores

103Bldgshave≥84%cleaningscore

AramarkScorecard

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Comments•  Aramarkservices46buildings

•  AramarkconHnuestohavechallengeswith

staffing;4underperforminglocaHonstransferredtoSVM

•  Staffingimprovementplanisinplace;uHlizingtempagenciesandaddiHonalsubcontractorstoclosegaps

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#Buildings

SeptemberCleaningScores

27Bldgs<85%cleaningscore

14Bldgshave85-89%cleaningscore5Bldgshave≥90%cleaningscore

19Bldgshave≥84%cleaningscore

Met/exceededrequirementApproachingrequirementTrackingbehindrequirement

NextSteps

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•  ConductOctoberMonthlyOperaHonsmeeHngs•  ConHnuedefininghowtomeasureandautomateKPIreporHng•  MonitorAramarkimprovementplan,conHnuetomovebuildingstoother

vendorsifnecessary

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•  Soulsville (6-12) is seeking purchase the former Stafford building for $100,000 for use by Memphis Delta Prep Elementary (MDP) •  7 acres •  56,356 SF

•  Memphis Delta Prep (K-5) is already in the neighborhood (enrollment 251 students from SCS schools), so competition already exists in this area •  Charter application states school will be K-8 with 540 students by year

five of operation •  It will cost SCS approximately $300,000 to demolish the facility; if not

demolished, district incurs unnecessary costs

•  Staff was directed to counter Soulsville’s offer with a price of $300,000

•  SCS counter was refused due to additional vandalism

SaleofStafford(oldSWPrep)

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SaleofStafford(oldSWPrep)

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•  BrokeranalyzedcomparablesinMay2017—valuedlandat$500,000.Thatvaluewasfortwoadjacentparcelsnotjustthe8.82acreparcelthebuyerwants.

•  Theotherparcelthatwasincludedinthelandvalueis3acresonthenorthsideofthe8.82acreparcel.Threeacresis25%ofthetotallandthatwasvaluedbybroker.

•  Buyerrefusedthedistrict’scounterof$475,000plusclosingcostsandbrokerfees

•  Buyer’srevisedofferis$465,000andwepaybothbrokers’feesand

closingcosts

SaleofCaplevilleLand

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SaleofCaplevilleLand

ThreeacresincludedinlandvaluaHonbutnotincludedinthebuyer's

offer/request.

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SaleofCaplevilleLand

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WhiteStaHonHighSchoolRenovaHons

•  TheWhiteStaHonHighSchoolBoosterClubhasraised$15,000towardtherenovaHonofthegirls'lockerroom.TheprojectisesHmatedat$30,000

•  $80,000hasbeenraisedtobuildanoutdoorcourtyardnearthecafeteria.TheprojectisesHmatedat$175,000.ThisprojectischampionedbytheStakeholdersGroup

•  TheBoosterClubisrequesHnginputandeventualBoardapprovalonthefollowing:

•  Once100%oftheprojectfundingissecuredandplacedinsometypeofescrowaccount,thebuildingprocesswillbegin(SchoolSeed)

•  TheClubintendstosource,constructandmanagetheseprojectsontheirownandassumeallliability.WyaNconstrucHonhasbeenselectedforthelockerroomproject.Flintcowillbuildthecourtyard

•  SCSwillapprovedrawingsandvalidateconstrucHonqualityandHmingduringsitewalkswiththeClubsselectedconstrucHonmanager

•  TheClubwillthendonatethelockerroomandcourtyardimprovementtoSCS

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APPENDIX

ArchitectureandEngineeringSelecHonProcess

•  In2015and2016ArchitectureandEngineeringFirmswerepre-qualifiedtoprovideservicesthroughthesolicitaHonprocess

•  Firmswereselectedbasedonthevendor’scapabiliHes,experience,pastperformance,keypersonnel,andlocality

•  Twenty-eightfirmswereapprovedandplacedonarotaHnglisttobeuHlizedforfutureprojects

•  Thecurrentprojectswerebundledbasedonsize,complexityandabilitytoachievemaximumcostsavings

•  ThosefirmsnextontherotaHonlistwereinvitedtoaNendaninformaHonsessiontodiscussvariousprojectanddeliverables

•  FirmsthatshowedinterestandcouldmeetthestrictHmelinefordeliveringtheprojectdesigntotheDistrictbyNovember30,2017,wereaskedtoquoteonthepackages

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SaleofStafford(oldSWPrep)-Detail

•  Staffordappraisedat$500,000thisyear•  Soulsvilleoffered$100,000•  DemoliHonwouldcostapproximately$300,000•  $5millionindeferredmaintenance•  42%FCI•  Vacantoneyear

•  2008appraisalwas$3.4million•  SoulsvilleofferedMCS$2millionin2008•  MCSdeclinedtheofferchoosinginsteadtousethebuildingforan

alternaHveschool

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•  8.82vacantacresatShelbyDr.andMaloneRd.•  Industrialarea•  Appraisedat$665,000in2012•  Noneed,orfutureneed,forcapacityinthisareaasitissurroundedbyindustrialuses—noresidenHalnearparcel

•  RecommendaHonistosell

CaplevilleSale-Detail

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SaleofCaplevilleLand