Wissahickon School District Ambler, PA 19002

Facilities/Transportation Committee

AGENDA

Central Office Board Room

May 2, 2016

5:30 PM Facilities/Transportation Committee Meeting

Facilities

1. HS Natatorium & Central Plant Addition – RFP for Commissioning Verification & Tab

Services (Doc. D-1)

2. District Wide Annual Service Contract for Preventative Maintenance, Inspections and

Water Treatment of Chiller Plant Equipment (Doc. D-2)

3. 2016 Annual Testing & Inspection of the Fire Alarm & Sprinkler Systems (Doc. D-3)

4. 2016-2017 Custodial Supplies (Doc. D-4)

5. WSD Facility Wish List (Doc. D-5)

6. District Symbol/Mascot

7. High School Weight Room Sponsorship Campaign

Wissahickon School District 601 Knight Road

Ambler, Pennsylvania 19002

MEMORANDUM

TO: Wade Coleman

FROM: Gerry Moore

DATE: April 28, 2016

SUBJECT: HS Natatorium & Central Plant Addition – RFP for Commissioning Verification

& TAB Services

----------------------------------------------------------------------------------------------------------------------------------------------------------

Bid specifications for the High School Natatorium & Central Plant Project were written to

include TAB and Commissioning of HVAC, plumbing, electrical, pool and control systems,

performed by an independent agency. Without these services, the contractor’s bids would have

included these costs; inspection and testing results would have been provided by their designated

firms.

There are many complexities when integrating systems, such as:

New HVAC & Hot Water Generation Central Plant equipment “fit” to the existing

building controls and piping

Integrating Central Plant HVAC to Natatorium air handling and controls equipment

Plumbing, electrical and pool filtration and water treatment systems

We are replacing the central plant, which is the heart of the school building’s mechanical

systems.

With different engineers designing pool, HVAC, electrical and plumbing systems, it would be

advantageous for the District to have an independent third party perform equipment inspections

and testing.

D-1.1

MEMORANDUM

TO: WADE COLEMAN - WISSAHICKON SCHOOL DISTRICT

CC: GERRY MOORE - WISSAHICKON SCHOOL DISTRICT

FROM: ARIF FAZIL, P.E.

D’HUY ENGINEERING, INC.

RE: WSD - HIGH SCHOOL NATATORIUM AND CENTRAL PLANT ADDITION

RFP FOR COMMISSIONING VERIFICATION & TAB

DEI PROJECT NO. 28501.1

DATE: FEBRUARY 16, 2016

Attached is the bid tab for Commissioning Verification Authority (CVA) & HVAC

Testing/Adjusting/Balancing Services for Wissahickon High School Natatorium and Central

Plant Project.

Based on the proposals received and a review of the submissions, it is our recommendation that

The Stone House Group be awarded the Commissioning Verification Authority (CVA)

Agreement in the amount of $47,500, and the HVAC Testing/Adjusting/Balancing Agreement be

awarded to Butler Balancing in the amount of $23,000,00.

Please note that the above fees are below the project budgets of $50,000 for the Commissioning

Verification Authority, and $45,000 for TAB Services, for a total of $95,000.

Please feel free to call with any questions that you may have.

Att: CVA/TAB Proposal Tabulation

cc: Ethan Fick

Brent Stringfellow

Robin Breslin

G:\SD-Projects\28501 Wissahickon High School\28501.1 (Central Plant and Pool)\RFPs\Comm TAB\Coleman_Recommendation Memo 020416.docx

D-1.2

WISSAHICKON SCHOOL DISTRICT Ambler, Pennsylvania 19002-3496

M E M O DATE: April 18, 2016 TO: Wade Coleman FROM: Gerry Moore RE: Service Contract for Preventative Maintenance, Inspections and Water Treatment of High School Absorption Chillers The High School presently has two (2) absorption chillers/heaters manufactured by Johnson Controls’ York Division. The machines are complex and difficult to service. Johnson Controls offers specially trained mechanics to service such machines, with rates offered through General Services Administration (GSA) Contract. The Johnson Controls’ proposal to perform preventative maintenance, inspections and water treatment on the (2) absorption chillers at the High School for the 2016-17 is based on GSA Contract #06F-0060P rates, for an amount not to exceed $ 32,500. It is recommended to award the Service Contract for Preventative Maintenance, Inspections and Water Treatment of High School Absorption Chillers for 2016-17 to Johnson Controls, per GSA Contract #06F-0060P, amount not to exceed $ 32,500.

Proposal Amount: $ 32,500

Projected Operating Budget: $ 40,000

D-2

WISSAHICKON SCHOOL DISTRICT Ambler, Pennsylvania 19002-3496

M E M O

DATE: May 2, 2016

TO: Wade Coleman

FROM: Gerry Moore

RE: Annual Testing and Inspection of the Fire Alarm & Sprinkler Systems The following is PA State Contract #4400010438 pricing less a discount by Simplex Grinnell LP for the annual testing and inspection of the fire alarm and sprinkler systems.

Annual Fire Alarm & Sprinkler Testing and Inspections 2016-2017

School Fire Alarm Sprinkler

Sprinkler 5 yr.

Obstruction Inspection**

Totals

High School $ 8,232.00 $ 508.00 N/A $8,740.00

HS Field House 279.00 597.00 N/A 876.00

Middle School 3,815.00 700.00 N/A 4,515.00

Lower Gwynedd 1,239.00 1,391.00 N/A 2,630.00

Shady Grove 1,762.00 410.00 N/A 2,172.00

Blue Bell 895.00 N/A N/A 895.00

Stony Creek 1,904.07 N/A N/A 1,904.07

Administrative Offices 1,286.80 N/A N/A 1286.80

Transportation Office 264.00 N/A N/A 264.00

TOTAL $19,676.87 $3,606.00 0 $23,282.87

** National Fire Protection Association, NFPA, requires all fire sprinkler systems to undergo an

obstruction inspection every five (5) years. Obtrruction inspections are current and not required this year.

The Fire Marshalls for the two local municipalities, Whitpain & Lower Gwynedd, require annual testing and inspections in accordance with NFPA. It is recommended to award the Annual Testing & Inspections of the Fire Alarm and Sprinkler Systems to Simplex Grinnell LP, as per PA State Contract #4400010438, less discount, in the amount of $23,282.87. Bid amount: $ 23,282.87

Proposed Operating Budget: $ 38,000.00

D-3

Wissahickon School District 601 Knight Road

Ambler, Pennsylvania 19002

MEMORANDUM

TO: Wade Coleman

FROM: Gerry Moore

DATE: April 4, 2016

SUBJECT: COSTARS Custodial Supply Vendors for 2016-2017

----------------------------------------------------------------------------------------------------------------------------------------------------------

Beginning in 2013-2014, the District purchased custodial supplies from the Pennsylvania

Department of General Services COSTARS Program, throughout the entire year, on an “as

needed basis”. Purchasing through this program has produced the following advantages:

No need for stock rotation Minimal loss due to product expiration Eliminates shortages and surplus stock All shipping costs included in the COSTARS price More diverse product lines with competitive COSTARS pricing available within the

various participating suppliers

Approved COSTARS suppliers for 2016-2017 are Accommodation Mollen, Philip Rosenau

Company, T.Frank McCall’s Inc. and Hillyard.

Approved COSTARS Vendors

COSTARS Contract #

Amount Not to Exceed

Accommodation Mollen (*1) 005-068 $ 25,000.00

Philip Rosenau Company (*2) 005-055 $ 57,000.00

T. Frank McCall’s Inc. (*3) 005-048 $ 32,000.00

Hillyard (*4) 005-057 $ 10,000.00

TOTAL: $124,000.00

*1) supplying predominantly cleaning chemicals *2) supplying equipment parts and miscellaneous custodial supplies *3) primarily providing paper products *4) supplying mostly cleaning supplies and hand soaps/sanitizers

It is recommended that the COSTARS Custodial Supply Bid Awards for the 2016-2017 school year be awarded as indicated, based on estimated quantities, to the COSTARS vendors for a total bid amount award not to exceed $124,000.00.

D-4

WSD FACILITY WISH LIST

HIGH SCHOOL

Updated Library >100k

A closed in lower cafeteria <50k

A makerspace <10k

A “Café-styled” upper café seating <40k

Conference Room space <10k

Additional gender neutral restroom

MIDDLE SCHOOL

Auditorium >100k

Science Lab <100k

Refurbished FCS lab with new appliances, cabinets, etc. <100k

New bleachers in one gym <100k

New lockers in one locker room <100k

New outdoor track >100k

Front exterior of building re-surfaced <75k

Removal of LGI; expansion of cafeteria >100k

LOWER GWYNEDD

Complete sound system in Multipurpose Room (speakers, sound board, wireless mics) <25k

Smart boards in principal’s conference room and guidance suite (Technology Dept. request)

BLUE BELL

Walk/Run Trail phase Loop #1 <50K, Complete Project >100k

STONY CREEK

Updated security cameras with additional cameras <20k

Shades for the office area (this may be an item that is being completed now) <10k

New cafetorium shades (being considered now)

New driveway configuration for parent pick up / drop off >100k

Handicapped accessible entrance at the front door <30k

New office configuration that allows secretary to see out front <100k

Upgrade for the AC/Heating system – specific units >100k

A new kiln for the art room <5k

Storage space for PSSA tests in the office closet <3k

A safe installed <1k

Removal of the tree in the courtyard <5k

Address the plumbing issue (sewer vents) in D and E hall <5k

Re-stain the office paneling <10k

New Gymnasium >100k

SHADY GROVE

As previously discussed—Main Office and Secure Vestibule (re)Renovation (see attached)<50k

Large Group Instructional (LGI) Space>100k

Outdoor Learning Space with Pavilion <40k

Auxiliary Gym >100k Requires Building Addition

Fitness Center –for use by students, staff, and community >100k

Requires Architect and Engineering

Can be tasked by Facilities Department

Scheduled Summer 2016

Scheduled Summer 2017, Natatorium Lobby

D-5