Presenter

Presentation Notes

Grounds Dept won the Employee Assembly Staff Appreciation Award - Grounds was selected in appreciation of the hard work they do day in and day out to keep our campus beautiful, to keep our walkways clear and all the other things they do that are behind the scenes. The award was presented at the President’s Address to the Staff on October 9. 10th place in Sierra Club’s Cool Schools Ranking   Employees of the Quarter for 3rd Quarter – Cindy Lockwood, Josh Antrum, Dan Pangburn and John Durbin   Mann Library garden – received one of only 11 landscapes in the country to be certified by the Sustainable Sites Initiative (SITES) “green” landscape system.   PSCC Summit – just met last week - gathered the focus team members together to look at the progress from the last year and do action planning for 2013.   Human Ecology Building was awarded Platinum LEED status; and was recognized as award winning design by the NYS AIA.   Facilities has 3 Iron-“people” - They swam 2.4 miles - or the equivalent of 80 laps in the Teagle pool - crushed among 2,700 other swimmers in a freshwater lake. Then biked for 112 miles; and finished with a 26.2-mile run. span. Mike Allinger, Lorrie Tily and Mark Valleley accomplished all 3 within a 17-hour time in August’s Lake Placid Ironman.

Presenter

Presentation Notes

Grounds Dept won the Employee Assembly Staff Appreciation Award - Grounds was selected in appreciation of the hard work they do day in and day out to keep our campus beautiful, to keep our walkways clear and all the other things they do that are behind the scenes. The award was presented at the President’s Address to the Staff on October 9.   10th place in Sierra Club’s Cool Schools Ranking   Employees of the Quarter for 3rd Quarter – Cindy Lockwood, Josh Antrum, Dan Pangburn and John Durbin   Mann Library garden – received one of only 11 landscapes in the country to be certified by the Sustainable Sites Initiative (SITES) “green” landscape system.   PSCC Summit – just met last week - gathered the focus team members together to look at the progress from the last year and do action planning for 2013.   Human Ecology Building was awarded Platinum LEED status; and was recognized as award winning design by the NYS AIA.   Facilities has 3 Iron-“people” - They swam 2.4 miles - or the equivalent of 80 laps in the Teagle pool - crushed among 2,700 other swimmers in a freshwater lake. Then biked for 112 miles; and finished with a 26.2-mile run. span. Mike Allinger, Lorrie Tily and Mark Valleley accomplished all 3 within a 17-hour time in August’s Lake Placid Ironman. United Way

Presenter

Presentation Notes

EXAMPLES include: Saying thank you Write thank you notes to show appreciation for job well done Use Kudos feature on the website Do volunteer work together (FM does a Adopt a Highway together) Manager hosts lunch or breakfast – with open Q&A to talk about work topics Manager hosts impromptu work breaks – shows thanks for efforts while they are happening - Recognize professional development (obtaining a degree, certification, license) - Reward employees with a token free item (gift certificates, movie tickets, car wash vouchers, etc.)

Presenter

Presentation Notes

Progress Made 1. Implement the governance and organizational structure, including a zone structure 2. Implement the staffing model, including recommended staffing levels for the shops, custodial and unit-based facilities activities 3. Define and implement specific structures, processes and measures of accountability to ensure appropriate service quality and cost objectives are maintained:� service agreements with clearly defined standards, metrics, data access and reporting, and accountability between the zone maintenance units and the operating units being served. 4. JOC - Implemented changes to the contracting process, including consolidation of project management centers AND implementation of job order contracting

Facilities Management

Senior Director

Zone Facility Director CC Zone

Zone Superintendent Plumbers, ACR,

Controls

Zone Superintendent

Metal, Paint, Lock, Carpenter

Zone Superintendent

Electric, PM, MA, TA

Associate Director

Building Care

Assigned Customer

Service Rep

Project Management

Centers

Maintenance Planning

Grounds

Central Zone

Zone Facility Director

Endowed Zone

Zone Superintendent

Metal Paint, Lock, Carpenter

Zone Superintendent Plumbers, ACR,

Controls, Electric

Zone Superintendent

PM,MA,TA

Associate Director

Building Care

Assigned Customer

Service Rep

Project Management

Centers

Maintenance Planning

Grounds

Central Zone

Zone Facility Director

SAS Zone

Zone Superintendent

Metal Paint, Lock, Carpenter

Zone Superintendent Plumbers, ACR,

Controls, Electric

Zone Superintendent

PM,MA

Associate Director

Building Care

Assigned Customer

Service Rep

Project Management

Centers

Maintenance Planning

Grounds

Central Zone

Zone Facility Director

Central Zone

Maintenance Support Shop I

Control Management

Systems

ECCT

EMCS

Line Crew

Motors

Fire Alarms

Maintenance Support Shop II

Water Treatment

Fire Pumps Sprinklers

PM

Utility Steam,

Welding, Insulation

Roofing

Facilities Projects

PSG

Procurement Estimating

SWAT (aka RFS)

JOC

Asbestos

General Trades

Sheet Metal Fabrication

Sign Shop and Glass/Paint

Moving and Special Events

Carpenter Millwork

Fabrication Masons – TAs Lock Safety

Grounds

Landscaping

Construction

Maintenance Planning

Compliance and Regulatory

Reporting Training

Maintenance Planning

Preventive Maintenance

Maximo Envelope Program

Building Care Data

ADA Program

11

An open forum series will launch in December focusing on the new budget model. We invite you and the campus community to attend.

Decisions for Implementing the New Budget Model

Wednesday, December 12, 2012 or Thursday, December 20, 2012 1:30-3:30 PM 10:00 AM-12 Noon Milstein Auditorium 251 Malott Hall

Note: both sessions are identical.

Provost Kent Fuchs and Vice President for Planning and Budget Elmira Mangum will discuss the results of what it means to replace the three existing Ithaca campus budget models with a single, coherent model. The new budget will be rooted in transparency and will encourage healthy engagement across campus.

Save the Date for Topical Panel-Based Forums in January 2013 Places to be determined, all events will be updated on the events calendar. Utilities, Maintenance, Building Care, Debt Service Tuesday, January 8, 1:00-3:00 PM Panel: Elmira Mangum, Maria Cimilluca, and John Adams Tuition, Enrollment, Financial Aid, and State Appropriations Thursday, January 10, 1:00-3:00 PM Panel: Elmira Mangum, Barb Knuth, Marin Clarkberg, and Rob Van Brunt Facilities and Administrative Cost (F&A), Research Wednesday, January 16, 9:00-11:00 AM Panel: Elmira Mangum, Cathy Long, and Davina Desnoes

Allocated Costs, Libraries, University Support Pool (USP) Thursday, January 17, 2:00-4:00 PM Panel: Elmira Mangum, Karen Pearson, Lee Cartmill, and Rob Van Brunt